ARSD Article 05:01 — BOARD OF FINANCE -- STATE TRAVEL

SECRETARY OF STATE SECRETARY OF STATE

Chapter 05:01:01 Definition of terms

ARSD 05:01:01:01 Definitions

Terms used in this article mean:

(1) "Designated city area," an area extending five miles beyond the municipal boundaries of Pierre, Sioux Falls, Aberdeen, Watertown, Brookings, and Rapid City;

(2) "Direct route," the shortest practical route of travel between two points as determined by standard map mileage in accordance with an electronic mapping platform application;

(3) "Post of duty," the location where an employee is permanently assigned for work and permanently resides.

Note: Such electronic mapping platform application may be maps.google.com or other similar web mapping service.

History

Source: SL 1975, ch 16, § 1; 2 SDR 14, effective August 27, 1975; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective May 1, 1981; 8 SDR 154, effective May 23, 1982; 10 SDR 62, effective January 1, 1984; 11 SDR 41, effective September 29, 1984; subdivisions (14) and (15) transferred to § 39:03:01:01, SL 1985, ch 33, § 9, effective July 1, 1985; 21 SDR 4, effective July 22, 1994; 21 SDR 218, effective July 1, 1995; 30 SDR 204, effective June 30, 2004; 39 SDR 221, effective June 27, 2013; 43 SDR 80, effective December 5, 2016; 50 SDR 41, effective October 11, 2023.
General Authority: SDCL 3-9-1, 3-9-2.
Law Implemented: SDCL 3-9-1, 3-9-2, 3-9-4.

Chapter 05:01:02 Allowable travel expenditures

ARSD 05:01:02:01 Allowance for use of privately owned motor vehicle

Superseded.

History

Source: SL 1975, ch 16, § 1; 2 SDR 14, effective August 27, 1975; 3 SDR 92, effective July 10, 1977; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective May 1, 1981; 11 SDR 176, effective June 30, 1985; 15 SDR 194, effective June 22, 1989; 16 SDR 195, effective May 20, 1990; 17 SDR 194, effective June 23, 1991; 19 SDR 68, effective July 1, 1993; 21 SDR 4, effective July 22, 1994; 25 SDR 146, effective July 1, 1999; 30 SDR 204, effective June 30, 2004; 33 SDR 212, adopted May 15, 2007, effective July 1, 2007; 41 SDR 218, effective July 1, 2015; 49 SDR 21, effective September 12, 2022; 50 SDR 41, effective October 11, 2023; 51 SDR 1, effective July 1, 2024.

ARSD 05:01:02:01.01 Allowance for use of privately owned motor vehicle by individual with special needs

Superseded.

History

Source: 21 SDR 218, effective July 1, 1995; 25 SDR 146, effective July 1, 1999; 30 SDR 204, effective June 30, 2004; 33 SDR 212, adopted May 15, 2007, effective July 1, 2007; 41 SDR 218, effective July 1, 2015; 49 SDR 21, effective September 12, 2022; 50 SDR 41, effective October 11, 2023; 51 SDR 1, effective July 1, 2024.

ARSD 05:01:02:02 Repealed

Allowance for use of privately owned motorcycle.** Repealed.

History

Source: SL 1975, ch 16, § 1; 7 SDR 52, effective May 1, 1981; 10 SDR 62, effective January 1, 1984; 19 SDR 68, effective July 1, 1993; 21 SDR 4, effective July 22, 1994; repealed, 30 SDR 204, effective June 30, 2004.

ARSD 05:01:02:03 Transferred

Transferred to § 3:05:03:14.**

ARSD 05:01:02:04 Limits for out-of-state travel, meals, and lodging allowances

Anyone driving a personal or state-owned motor vehicle out of state shall be allowed meals and lodging up to a maximum of two days each way for travel between the post of duty and the business destination. Allowable motor vehicle mileage as provided in SDCL 3-9-1 for out-of-state travel on official state business may not exceed the cost of the most economical commercial air fare available per person traveling.

History

Source: SL 1975, ch 16, § 1; 1 SDR 44, effective December 9, 1974; 2 SDR 14, effective August 27, 1975; 6 SDR 15, effective August 30, 1979; 10 SDR 62, effective January 1, 1984; 30 SDR 204, effective June 30, 2004; 50 SDR 41, effective October 11, 2023; 51 SDR 1, effective July 1, 2024.
General Authority: SDCL 3-9-1, 3-9-2.
Law Implemented: SDCL 3-9-1, 3-9-2.

ARSD 05:01:02:04.01 Eligibility for reimbursement of state officers and employees attending public meetings

The following constitutional officers and state employees may be reimbursed for allowable expenses at the state fair, the inaugural, or any other similar public meeting:

(1) A constitutional officer or state employee charged by statute with the responsibility for the operation and administration of the state fair, the inaugural, or any other similar public meeting that is an official state function;

(2) A constitutional officer or state employee charged with the responsibility for maintaining public health, order, safety, tax collections, audits, or the investigation of complaints pertaining to the functions of the public meeting;

(3) A constitutional officer or state employee performing state duties in the same locality during the same time but independent of the state fair, inaugural, or any other similar public meeting;

(4) A constitutional officer or an employee of the state Department of Agriculture and Natural Resources attending the state fair, performing a support function considered necessary by the secretary of the Department of Agriculture and Natural Resources;

(5) An employee of educational television, public radio, or Rural Development Telecommunications Network attending a public meeting for the purpose of media coverage by that agency; and

(6) A constitutional officer or state employee attending a public meeting to perform work-related duties that necessarily require attendance at that public meeting. To obtain reimbursement under this subdivision, the voucher must include a written statement of the purpose of attendance at the public meeting and must be approved by the institution or head of the agency.

History

Source: 3 SDR 34, effective November 7, 1976; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; 14 SDR 61, effective October 28, 1987; 17 SDR 194, effective June 23, 1991; 21 SDR 4, effective July 22, 1994; SL 2021, ch 1, §§ 8, 19, effective April 19, 2021.
General Authority: SDCL 3-9-7.
Law Implemented: SDCL 3-9-7.

ARSD 05:01:02:05 Repealed

Reporting certain private automobile usage to state travel commission.** Repealed.

History

Source: SL 1975, ch 16, § 1; repealed, 6 SDR 15, effective August 30, 1979.

ARSD 05:01:02:06 Motor vehicle rentals authorized

A regularly scheduled rate by a rent-a-car service is an allowable charge for transportation for state business if a state or privately owned motor vehicle is not available, providing that a receipt and a statement of justification of the above requirements is provided with the voucher.

Cross-Reference: Automobile rental receipt, § 3:05:03:09.

History

Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; 30 SDR 204, effective June 30, 2004
General Authority: SDCL 3-9-1.
Law Implemented: SDCL 3-9-1.

ARSD 05:01:02:07 Private airplane rates

5:01:02 :07. Private airplane rates. The mileage rates for any state employee flying a privately owned or rented airplane while traveling on state business are as follows:

(1) Piston single engine -- $2.50 per statute mile;

(2) Piston multi engine -- $4.00 per statute mile;

(3) Turbo prop multi engine with fewer than nine seats -- $4.65 per statute mile; and

(4) Turbo prop multi engine with nine seats or more -- $5.65 per statute mile.

Travel by privately owned or rented airplanes may be authorized only by the head of the department.

History

Source: SL 1975, ch 16, § 1; 1 SDR 44, effective December 9, 1974; 2 SDR 14, effective August 27, 1975; 3 SDR 92, effective July 10, 1977; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective May 1, 1981; 10 SDR 62, effective January 1, 1984; 14 SDR 61, effective October 28, 1987; 21 SDR 4, effective July 22, 1994; 25 SDR 146, effective July 1, 1999; 33 SDR 212, adopted May 15, 2007, effective July 1, 2007; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-1, 3-9-2.
Law Implemented: SDCL 3-9-1, 3-9-2.

ARSD 05:01:02:08 Charter airplane rates

Any department, agency, or institution may contract for airplane service from private flying stations when alternative methods of transportation are inadequate and when state aircraft are not available. The rates allowed for charter services shall not exceed charges made to private individuals and companies for like services.

Cross-Reference: Emergency charter justification, § 3:05:03:06.

History

Source: SL 1975, ch 16, § 1; 1 SDR 44, effective December 9, 1974; 6 SDR 15, effective August 30, 1979.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:09 Repealed

Charter service for several persons.** Repealed.

History

Source: SL 1975, ch 16, § 1; repealed, 1 SDR 44, effective December 9, 1974.

ARSD 05:01:02:10 Use of state-owned aircraft for general state business

When state-owned aircraft are used by other state agencies and departments, the per mile rates shall be determined by the administering agency on the basis of actual cost including operations, maintenance, and administration upon notification and approval of the Board of Finance at least 30 days prior to the effective date of rate change. For any flight, the pilot's subsistence and other travel expenses are allowable. No department shall pay more than their prorated share of the actual cost of the trip.

History

Source: SL 1975, ch 16, § 1; 2 SDR 14, effective August 27, 1975.
General Authority: SDCL 50-2-15.
Law Implemented: SDCL 3-9-2, 3-9-4, 50-2-15.

ARSD 05:01:02:10.01 Out-of-country per diem rates

5:01:02 :10.01. Out-of-country per diem rates. Reimbursement for official state travel outside the United States of America shall be paid in United States dollars. Prior approval by the department head is required for all out-of-country travel. Receipts are required for all reimbursement of lodging. The out-of-country rates are as follows:

(1) The actual cost of lodging up to a maximum of $175 per day. A person designated as having authority to approve out-of-country travel requests may at the person's discretion approve up to 100 additional dollars a day for lodging provided the total amount paid to the employee does not exceed the actual cost of the lodging; and

(2) An allowance for meals in the amount not to exceed $10 for breakfast, $21 for lunch, and $29 for dinner while on travel status.

History

Source: 7 SDR 52, effective May 1, 1981; 15 SDR 194, effective June 22, 1989; 25 SDR 146, effective July 1, 1999; 33 SDR 66, effective October 23, 2006; 33 SDR 212, adopted May 15, 2007, effective July 1, 2007; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-1, 3-9-2.
Law Implemented: SDCL 3-9-1, 3-9-2.

ARSD 05:01:02:11 Out-of-state per diem rates

The per diem rates for official state travel outside South Dakota are as follows:

(1) The actual cost of lodging up to a maximum of $175 plus tax a day. A person designated as having authority to approve out-of-state travel requests may at the person's discretion approve an additional allowance of up to $100 a day for lodging provided the total amount paid to the employee as reimbursement for lodging does not exceed the actual cost of that lodging; and

(2) An allowance for meals of $10 for breakfast, $18 for lunch, and $28 for dinner a day while on travel status.

Elected state constitutional officers and public utilities commissioners shall be reimbursed for actual expenses for lodging and meals if the officials provide receipts. Such officials may, in lieu of providing receipts for meals, be reimbursed in accordance with subdivision (2) of this section.

History

Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective May 1, 1981; 10 SDR 62, effective January 1, 1984; 15 SDR 194, effective June 22, 1989; 19 SDR 68, effective July 1, 1993; 25 SDR 146, effective July 1, 1999; 31 SDR 115, effective January 27, 2005; 33 SDR 212, adopted May 15, 2007, effective July 1, 2007; 41 SDR 218, effective July 1, 2015; 45 SDR 159, effective July 1, 2019.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:12 Repealed

Computation of per diem time.** Repealed.

History

Source: SL 1975, ch 16, § 1; repealed, 6 SDR 15, effective August 30, 1979.

ARSD 05:01:02:13 Repealed

Computation of meal schedule times.** Repealed.

History

Source: SL 1975, ch 16, § 1; repealed, 6 SDR 15, effective August 30, 1979.

ARSD 05:01:02:14 In-state per diem rates

Per diem rates for official in-state travel are as follows:

(1) An allowance for meals of $6 for breakfast, $14 for noon lunch, and $20 for dinner, up to a maximum of $40 a day;

(2) Mileage to and from an in-state work site, allowable only to the extent that it does not exceed the allowable cost of meals and lodging that could be charged if the employee stayed at the work site.

An employee required to perform services under the provisions of SDCL 34-48A-5, if authorized by the Governor, shall be reimbursed for actual expenses for lodging in excess of allowances provided under subdivision (1) of this section if the employee provides receipts.

Upon prior written request of the head of a department or a constitutional officer who hosts a regional or national conference of which the state is a dues-paying member, the Board of Finance may authorize an employee of the department, agency, bureau, or office to be reimbursed for up to the actual costs of lodging if the conference or meeting is in furtherance of the state's interests, concerns, and activities within the scope of the department's, agency's, bureau's, or office's responsibilities; the employee's lodging is required to carry out duties connected with employment; and lodging for the employee at in-state per diem rates is not available.

Cross-Reference: Allowance for use of privately owned automobile, SDCL 3-9-1.

History

Source: SL 1975, ch 16, § 1; 1 SDR 44, effective December 9, 1974; 2 SDR 14, effective August 27, 1975; 3 SDR 34, effective November 7, 1976; 3 SDR 92, effective July 10, 1977; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective May 1, 1981; 9 SDR 49, effective October 24, 1982; 10 SDR 62, effective January 1, 1984; 11 SDR 176, effective June 30, 1985; 13 SDR 128, effective March 22, 1987; 14 SDR 150, effective May 22, 1988; 15 SDR 194, effective July 1, 1989; 16 SDR 195, effective May 20, 1990; 16 SDR 220, effective July 1, 1990; 17 SDR 194, effective June 23, 1991; 19 SDR 68, effective July 1, 1993; 19 SDR 198, effective July 1, 1993; 21 SDR 4, effective July 22, 1994; 25 SDR 146, effective July 1, 1999; 29 SDR 101, effective July 1, 2003; 31 SDR 115, effective January 27, 2005; 33 SDR 66, effective October 23, 2006; 38 SDR 220, effective July 1, 2012; 41 SDR 34, effective January 1, 2015; 41 SDR 218, effective July 1, 2015;43 SDR 80, effective December 5, 2016; 45 SDR 159, effective July 1, 2019; 51 SDR 1, effective July 1, 2024.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:14.01 In-state lodging reimbursement for individual with special needs

5:01:02 :14.01. In-state lodging reimbursement for individual with special needs. If an individual who has special needs is required to travel on state business and that individual cannot find accessible rooms available at the customary state rates, the individual may be reimbursed for not more than $125 for the accessible room.

An individual with special needs is a person with a disability who requires lodging that is physically accessible.

To receive reimbursement under this section, the individual shall complete a form provided by the State Board of Finance and attach the form to the travel voucher. The form shall contain the name of the individual requesting the reimbursement, the individual's agency, the agency address and phone number, the individual's signature, the signature of the supervisor approving the request, and the date of the travel.

History

Source: 21 SDR 218, effective July 1, 1995; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:15 Official travel rate allowable

Official travel by state employees shall be on the class available that is most economical to the state.

History

Source: SL 1975, ch 16, § 1.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:16 Only one ticket allowable per employee

Only one airline or train ticket per state employee per trip will be an allowable expense under these rules.

History

Source: SL 1975, ch 16, § 1.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:17 Schedule for computation of travel meal allowances

5:01:02 :17. Schedule for computation of travel meal allowances. The travel meal allowances provided in subdivision 5:01:02:11(2) and subdivision 5:01:02:14(3) shall be computed according to the following schedule:

(1) Breakfast shall be allowed if an employee leaves the post of duty before 5:31 a.m. or returns to the post of duty after 7:59 a.m.;

(2) Noon lunch shall be allowed if an employee leaves the post of duty before 11:31 a.m. or returns to the post of duty after 12:59 p.m.;

(3) Dinner shall be allowed if an employee leaves the post of duty before 5:31 p.m. or returns to the post of duty after 7:59 p.m.

History

Source: SL 1975, ch 16, § 1; 6 SDR 15, effective August 30, 1979; 7 SDR 52, effective December 4, 1980; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:18 Repealed

5:01:02 :18. Evening supper limitations. Repealed.

History

Source: SL 1975, ch 16, § 1; 19 SDR 68, effective July 1, 1993; repealed, 41 SDR 218, effective July 1, 2015.

ARSD 05:01:02:19 Per diem rates for private trailer house

5:01:02 :19. Per diem rates for private trailer house. For use of a privately owned trailer house for sleeping accommodations while on in-state or out-of-state official state travel, an allowance of $8 a day plus parking fees and electricity costs is allowed. The total amount may not exceed $26 a day.

History

Source: SL 1975, ch 16, § 1; 10 SDR 62, effective January 1, 1984; 19 SDR 68, effective July 1, 1993; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:20 Interview expenses

Reimbursement for interview expenses of a prospective employee may be paid at the discretion of the department, commission, agency, or board conducting the interview. Official state rates for interview expenses of a prospective employee are set at the applicable out-of-state or in-state rates. Interview expenses may include lodging, meals, transportation, and any other expenses necessary to reimburse a prospective employee for travel from the prospective employee's home to the location of an interview for state employment. Reimbursement for an interagency interview is not an allowable state expenditure. Any expense incurred for a spouse or family of a prospective employee is not an allowable state expenditure.

Cross-References: Out-of-state per diem allowance rates, § 5:01:02:11; Per diem allowances for in-state travel, § 5:01:02:14.

History

Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; 7 SDR 52, effective December 4, 1980; 11 SDR 176, effective June 30, 1985; 50 SDR 41, effective October 11, 2023.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:21 Tranferred

Transferred to § 3:05:03:07.**

ARSD 05:01:02:22 Registration fees allowable expense

Registration fees for meetings shall constitute a reimbursable expense if the state employee was authorized to attend on behalf of state business.

Cross-Reference: Additional travel voucher requirements for reimbursement of registration expenses, § 5:01:03:17.

History

Source: SL 1975, ch 16, § 1.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:23 Meals and lodging not to be included in registration expense -- Exception

5:01:02 :23. Meals and lodging not to be included in registration expense -- Exception. The cost of meals or lodging which is included in the registration fee shall be deducted from the registration fee and included as per diem based on rates allowed by § 5:01:02:11 or 5:01:02:14. However, one meal fee per registration fee will be allowable in lieu of reimbursement under subdivision 5:01:02:11(2) or subdivision 5:01:02:14(3) for that meal.

History

Source: SL 1975, ch 16, § 1; 6 SDR 15, effective August 30, 1979; 41 SDR 218, effective July 1, 2014; 41 SDR 218, effective July 1, 2015.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:02:24 Repealed

Restrictions on state employee moving allowances.** Repealed.

History

Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; repealed, 11 SDR 41, effective September 29, 1984.

ARSD 05:01:02:25 Transferred

Transferred to § 5:01:07:03.**

ARSD 05:01:02:26 Transferred

Transferred to § 5:01:07:05.**

ARSD 05:01:02:27 Repealed

Schedules of costs of moving based on weight.** Repealed.

History

Source: SL 1975, ch 16, § 1; 4 SDR 8, effective August 15, 1977; repealed, 11 SDR 41, effective September 29, 1984.

ARSD 05:01:02:28 Transferred

Transferred to § 5:01:07:04.**

ARSD 05:01:02:29 Repealed

Limitation of amount allowed for transit pay.** Repealed.

History

Source: SL 1975, ch 16, § 1; repealed, 6 SDR 15, effective August 30, 1979.

ARSD 05:01:02:30 Transferred

Transferred to § 5:01:07:04.**

ARSD 05:01:02:31 Transferred

Transferred to § 5:01:07:06.**

ARSD 05:01:02:32 Transferred

Transferred to § 5:01:07:06.**

ARSD 05:01:02:33 Transferred

Transferred to § 5:01:07:06.**

ARSD 05:01:02:34 Transferred

Transferred to § 5:01:07:10.**

ARSD 05:01:02:35 Transferred

Transferred to § 5:01:07:07.**

ARSD 05:01:02:36 Transferred

Transferred to §§ 5:01:07:03 and 5:01:07:05.**

ARSD 05:01:02:37 Transferred

Transferred to § 5:01:07:08.**

ARSD 05:01:02:38 Transferred

Transferred to § 5:01:07:09.**

ARSD 05:01:02:39 Reimbursement at higher rates

A state employee may be reimbursed at higher rates than the applicable out-of-state or in-state rates for travel, lodging, or meals if the state auditor determines that the higher rates would result in a savings to the state. Prior approval of travel expenses by the state auditor is required if a state employee is to be reimbursed at higher rates.

Cross-References: Out-of-state per diem allowance rates, § 5:01:02:11; Per diem allowances for in-state travel, § 5:01:02:14.

History

Source: 11 SDR 176, effective June 30, 1985.
General Authority: SDCL 3-9-1, 3-9-2.
Law Implemented: SDCL 3-9-1, 3-9-2.

ARSD 05:01:02:40 Per diem for certain boards and commissions

A recycling and waste management district or a water development district may pay its board or commission members per diem up to a maximum of $75 for each day of actual service for traveling to, attending, and returning from any meeting, hearing, or investigation of the board or commission. Such payment shall be in addition to any travel and subsistence expense the member may receive.

History

Source: 26 SDR 83, effective December 19, 1999.
General Authority: SDCL 34A-16-8, 46A-3B-10.
Law Implemented: SDCL 34A-16-8, 46A-3B-10.

Chapter 05:01:03 Travel voucher requirements

ARSD 05:01:03:01 Travel vouchers required

All claims for reimbursement of traveling expenses while on state business shall be submitted on travel voucher forms available from the central supply service and must be itemized and stated in accordance with these rules.

History

Source: SL 1975, ch 16, § 1.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:03:02 Transferred

Transferred to § 3:05:03:10.**

ARSD 05:01:03:03 Transferred

Transferred to § 3:05:03:10.**

ARSD 05:01:03:04 Transferred

Transferred to § 3:05:03:12.**

ARSD 05:01:03:05 Transferred

Transferred to § 3:05:03:01.**

ARSD 05:01:03:06 Transferred

Transferred to § 3:05:03:04.**

ARSD 05:01:03:07 Fleet and Travel Management approval required for certain mileage reimbursement -- Exception

Fleet and Travel Management approval is required for mileage reimbursement at the high rate under § 5:01:02:01 if an employee's post of duty is a designated city area and Fleet and Travel Management or Department of Transportation pool vehicles are available. Travel by elected officers, departmental secretaries and chairs of state boards and commissions is exempt from the requirements of this section.

History

Source: SL 1975, ch 16, § 1; 4 SDR 8, effective August 15, 1977; 21 SDR 4, effective July 22, 1994.
General Authority: SDCL 3-9-1.
Law Implemented: SDCL 3-9-1.

ARSD 05:01:03:08 Date and hour of departure required

The date and hour of departure from and arrival at the official station and points at which temporary duty is performed must be shown on the travel voucher.

History

Source: SL 1975, ch 16, § 1.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:03:09 Additional points visited required

All points visited other than official ones shall be shown on the vouchers, but the time of arrival and departure need not be shown.

History

Source: SL 1975, ch 16, § 1.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:03:10 Computation of arrival or departure time

The time of arrival at, or departure from, a place shall be considered as the time at which the conveyance used by the traveling employee actually leaves or arrives at its regular terminal.

For purposes of this section, terminal means an airport, railroad station, or bus depot when a common carrier is used by the traveler; or an official or temporary duty station when private, pool, or other state-owned motor vehicles are used by the traveler.

History

Source: SL 1975, ch 16, § 1; 50 SDR 41, effective October 11, 2023.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:03:11 Two trips to airport allowable in exceptional circumstances

Two round trips to an airport will be allowable to an employee on state business if the duration of business takes over 24 hours and a commercial air terminal is over 20 miles from the employee's home business station.

History

Source: SL 1975, ch 16, § 1.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:03:12 Interrupted travel or indirect route of travel at employee's own expense

If a state employee, for personal reasons or the employee's own convenience, travels by any route other than the direct route, or engages in additional travel other than the direct route, the extra expense shall be borne by the employee.

History

Source: SL 1975, ch 16, § 1; 50 SDR 41, effective October 11, 2023.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:03:13 Travel expense reimbursement for direct route only

Reimbursement for travel expenses shall be based on charges which would be incurred by using a direct route.

History

Source: SL 1975, ch 16, § 1; 6 SDR 15, effective August 30, 1979.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2, 3-9-4.

ARSD 05:01:03:14 Information required regarding reimbursable state travel

Any person who travels on state business and who submits a voucher for reimbursement under this chapter shall state on the voucher the date and hour the person begins and leaves official business duties for each item of interrupted or indirect travel.

History

Source: SL 1975, ch 16, § 1.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:03:15 Point of return to duty status

An employee who engages in interrupted or indirect travel shall is considered to be returned to state business when the employee arrives back at the point from which the employee left duty status or at some point equidistant or nearer to the point of destination.

History

Source: SL 1975, ch 16, § 1.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2, 3-9-4.

ARSD 05:01:03:16 Interrupted air travel due to adverse conditions excused

When weather or plane conditions cause interrupted flight and the expenses are absorbed by the airlines, no payment for meals or lodging will be made.

History

Source: SL 1975, ch 16, § 1; 6 SDR 15, effective August 30, 1979.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2.

ARSD 05:01:03:17 Transferred

Transferred to § 3:05:03:02.**

ARSD 05:01:03:18 Weekend layovers

When an employee is required to perform state duties in a specific area for a period of time longer than one week, the weekend layover may not exceed two days. The cost of the layover may not exceed the cost of a round trip to the employee's duty station and back.

History

Source: 2 SDR 14, effective August 27, 1975.
General Authority: SDCL 3-9-2.
Law Implemented: SDCL 3-9-2, 3-9-8.

Chapter 05:01:04 Appeal procedures

ARSD 05:01:04:01 Repealed

Issuance, amendment, or repeal of rules.** Repealed.

History

Source: SL 1975, ch 16, § 1; repealed, 6 SDR 15, effective August 30, 1979.

ARSD 05:01:04:02 Declaratory rules

Any interested person may petition the Board of Finance, in writing, for the issuance of a declaratory ruling as to the applicability of any statutory provision or of any rule or order of the board. An original of such petition shall be filed with the Office of the Secretary of State in Pierre, South Dakota, and shall state the factual situation and the statute, rule, or order to which the situation applies, together with a statement of the grounds in support of, and in opposition to, the petitioner's position.

Upon the filing of such petition, the board shall consider the same promptly and may thereupon either grant or deny the petition in whole or in part or make other disposition of the petition. Should the petition be denied in whole or in part, prompt notice shall be given the petitioner of the denial accompanied by a simple statement of the grounds unless the denial be self-explanatory.

History

Source: SL 1975, ch 16, § 1.
General Authority: SDCL 3-9-2, 20-13-27.
Law Implemented: SDCL 1-26-15.

Chapter 05:01:07 Household moving allowances

ARSD 05:01:07:01 Reimbursement limits for a for hire carrier, Repealed

Reimbursement limits for a for hire carrier. Repealed.

History

Source: 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.

ARSD 05:01:07:02 Reimbursement limits for a private carrier, Repealed

Reimbursement limits for a private carrier. Repealed.

History

Source: 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.

ARSD 05:01:07:03 Allowable household moving expenses, Repealed

Allowable household moving expenses. Repealed.

History

Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; transferred from §§ 5:01:02:25, 5:01:02:36, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.

ARSD 05:01:07:04 Mobile home moving expense allowance, Repealed

Mobile home moving expense allowance. Repealed.

History

Source: SL 1975, ch 16, § 1; 3 SDR 34, effective November 7, 1976; 6 SDR 15, effective August 30, 1979; transferred from §§ 5:01:02:28, 5:01:02:30, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.

ARSD 05:01:07:05 Allowable travel pay in addition to moving expenses, Repealed

Allowable travel pay in addition to moving expenses. Repealed.

History

Source: SL 1975, ch 16, § 1; 6 SDR 15, effective August 30, 1979; transferred from §§ 5:01:02:26, 5:01:02:36, 11 SDR 41, effective September 29, 1984; 39 SDR 221, effective June 27, 2013; 50 SDR 41, effective October 11, 2023.

ARSD 05:01:07:06 Allowable storage expenses, Repealed

Allowable storage expenses. Repealed.

History

Source: SL 1975, ch 16, § 1; 4 SDR 8, effective August 15, 1977; transferred from §§ 5:01:02:31, 5:01:02:32, 5:01:02:33, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.

ARSD 05:01:07:07 Moving allowance for professionals, Repealed

Moving allowance for professionals. Repealed.

History

Source: 1 SDR 44, effective December 9, 1974; 2 SDR 14, effective August 27, 1975; 6 SDR 15, effective August 30, 1979; transferred from § 5:01:02:35, 11 SDR 41, effective September 29, 1984; 11 SDR 176, effective June 30, 1985; 17 SDR 194, effective June 23, 1991; 34 SDR 200, effective January 28, 2008; 39 SDR 221, effective June 27, 2013; 43 SDR 80, effective December 5, 2016; 50 SDR 41, effective October 11, 2023.

ARSD 05:01:07:08 Authorization required for reimbursement of moving expenses for professionals, Repealed

Authorization required for reimbursement of moving expenses for professionals. Repealed.

History

Source: 1 SDR 44, effective December 9, 1974; 2 SDR 14, effective August 27, 1975; transferred from § 5:01:02:37, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.

ARSD 05:01:07:09 Requirements for application for moving expenses for professionals, Repealed

Requirements for application for moving expenses for professionals. Repealed.

History

Source: 1 SDR 44, effective December 9, 1974; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; transferred from § 5:01:02:38, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.

ARSD 05:01:07:10 Return of moving allowance

If an employee leaves the employ of the state following a move, the employee must repay the state a portion of the relocation allowance as provided in the table below, unless the employee was unable to continue due to illness or injury or was dismissed.

6 months or less

100%

Greater than 6 months to 12 months

75%

Greater than 12 months to 18 months

50%

Greater than 18 months to 24 months

25%

Greater than 24 months

History

Source: SL 1975, ch 16, § 1; 4 SDR 8, effective August 15, 1977; 6 SDR 15, effective August 30, 1979; transferred from § 5:01:02:34, 11 SDR 41, effective September 29, 1984; 50 SDR 41, effective October 11, 2023.
General Authority: SDCL 3-9-11.
Law Implemented: SDCL 3-9-9, 3-9-11, 3-9-12.

ARSD 05:01:07:11 Allowable travel expenses for professionals, Repealed

Allowable travel expenses for professionals. Repealed.

History

Source: 39 SDR 221, effective June 27, 2013; 50 SDR 41, effective October 11, 2023.