Ohio Adm.Code 4713 | Ohio Administrative Code 4713 — State Cosmetology and Barber Board

Chapter 4713-1 Administration

Ohio Adm.Code 4713-1-01 Definitions.

(A) The term "board" means the Ohio state cosmetology and barber board.

(B) The term "board member" means those members appointed by the governor of the state in accordance with Chapter 4713. of the Revised Code who are vested with both statutory and discretionary authority.

(C) "Active bleach" means an unexpired, environmental protection agency (EPA)-registered product containing at least 5.25 per cent sodium hypochlorite.

(D) An "applicant" is an individual who is applying for admission to a school or who is applying to take an examination for a board license or who is applying for a permit from the board.

(E) "Appropriate disinfectant" is defined as follows:

(1) A chemical disinfectant product that is an EPA-registered disinfectant used to destroy or kill most bacteria, fungi, and viruses on non-porous surfaces and is mixed and used according to the manufacturer's directions, or sodium hypochlorite (bleach) solution with a concentration of at minimum 5.25 per cent sodium hypochlorite mixed in a solution of one part bleach to nine parts cool or cold water. If using a bleach solution, the contact time shall be at least ten minutes.

(2) For objects that come in contact with bodily fluids or blood, a chemical disinfectant product that is an EPA-registered hospital level disinfectant used to destroy or kill most bacteria, fungi, and viruses that is also registered as effective against mycobacterium tuberculosis, human HIV-1, and hepatitis B virus on non-porous surfaces and is mixed and used according to the manufacturer's directions, or sodium hypochlorite (bleach) solution with a concentration of at minimum 5.25 per cent sodium hypochlorite mixed in a solution of one part bleach to nine parts cool or cold water. If using a bleach solution, the contact time shall be at least ten minutes.

(F) "Biometrics" means the identification of humans by certain traits or characteristics.

(G) A "candidate" is an individual who has applied to take an examination offered by the board.

(H) "Client" means the recipient of cosmetology or barbering services or the services of a tanning facility. A client may include a person, group or community. The words "patron," "client," "consumer," and "customer" may be used interchangeably.

(I) "Chemical treatment" means any product or procedure, including the preparation and/or application of the product that alters or changes the molecular structure of the hair, skin or nails through the chemical treatments. Chemical treatments may include, but are not limited to the following:

(1) Permanent waving and soft permanent waving;

(2) Chemical straightening;

(3) Hair coloring and bleaching (semi-permanent and permanent);

(4) Applying chemical skin peel products;

(5) Applying depilatory products; and

(6) Applying lash and brow tinting products.

(J) "Common Area" means any lobby or reception areas, restrooms, dispensary or any other area available for general use. This includes shampoo and dryer areas, pedicure, manicure, and other work stations unless individually assigned or an individual is delivering services in that area at the time of the inspection.

(K) "Corrective action course" means a remedial training used as a tool to improve the service provided by licensees or boutique services registration holders who have violated a board rule or law. A corrective action course is not to be confused with a continuing education course, designed to improve the skills of a licensee or boutique services registration holder.

(L) "Cosmetology service" means any service provided to a client within the scope of practice of cosmetology or a branch of cosmetology.

(M) "Device" means, for purposes of this chapter, implements and equipment designed to perform a specific service. The term "instrument" may be interchanged with the term "device."

(N) An "employee" is an individual who practices cosmetology, a branch of cosmetology, barbering, or who works in a tanning facility in exchange for compensation, and is controlled and directed by an employer.

(O) An "employer" is a person who controls and directs the services provided by one or more employees. An employer is responsible for withholding tax from the salary or compensation of the employees.

(P) "Equipment" means tools needed for a particular purpose. Equipment may be a type of machine used to provide a service. Equipment may be mechanical or electrical and, in some instances, may also be considered implements.

(Q) "Inactive" means a practicing license, advanced practice license, or instructor license so classified for reasons defined in sections 4709.111 and 4713.61 of the Revised Code.

(R) An "examiner" means an individual to whom the board has given the authority to administer theoretical and practical examinations for licenses and certifications. An examiner may be an employee of the board or a consultant for the board.

(S) "Exfoliation" means the sloughing off of non-living (dead) skin cells by very superficial and non-invasive means.

(T) An "independent contractor" is an individual who is not an employee of a salon or barber shop, but who practices a branch of cosmetology or barbering within the salon or barber shop.

(U) "Implement" means a type of instrument, usually specially designed to perform a specific service.

(V) "Inspector" means an authorized agent of the board who has the authority to enter a licensed facility. An inspector may inspect or investigate any person who holds a license, boutique services registration, or a permit from the board, provides continuing education training, tanning certification training or who acts as a licensee, boutique services registration holders, or permit holder, but does not hold a license, boutique services registration, or permit from the board.

(W) "Instrument" means, for purposes of this chapter, implements and equipment designed to provide a specific service. The term "device" may be interchanged with the term "instrument."

(X) "Legal residence" means the residence where a person has a permanent home or principal establishment and to where, whenever a person is absent, that person intends to return; every person is compelled to have one and only one legal residence at a time.

(Y) "Licensee" means an individual or entity issued a license under Chapters 4709. and/or 4713. of the Revised Code.

(Z) "Non-invasive" means confined to the nonliving cells of the epidermis, specifically the stratum corneum (outer) layer. Living cells must never be altered, cut, or damaged. During services performed by individuals licensed by the board, at no time should the basal layers be compromised.

(AA) "Non-porous" means a material that does not permit air, fluids, or solid substances to be absorbed or to pass through. A non-porous item or implement may be cleaned and disinfected for reuse, as set forth in rule 4713-15-03 of the Administrative Code.

(BB) "Operator" means the owner of a salon or barber shop, a non-licensed business manager, or a manager or individual delegated by the owner to run a salon or barber shop.

(CC) "Owner" means a person who has substantial control and a financial interest over a salon, barber shop, school, or tanning facility.

(DD) "Person" includes an individual, corporation, business trust, estate, trust, partnership, or association.

(EE) "Porous" means a material that permits fluids, gases, or debris to be absorbed or to pass through. Porous implements may not be cleaned and disinfected for reuse and shall be discarded after one use, as set forth in rule 4713-15-03 of the Administrative Code.

(FF) "Service animal" means an animal as defined by the Americans with Disabilties Act (ADA).

(GG) "Shaving the face" as used in division (A)(1)(a) of section 4709.01 of the Revised Code, means the removal of hair from the face, area under the chin and jawline, and/or the front of the neck of an individual, using a straight razor.

(HH) "Straight razor" means a razor with a long, unguarded, straight cutting edge.

(II) "Student" means an individual who is receiving training in a school.

(JJ) "Therapy" means a non-invasive, non-medical, and non-healing service.

(KK) "Unregulated services" means services that are not regulated under the Ohio Revised Code or Administrative Code or the laws or regulations of any other governmental agency.

(LL) "Armed forces" mean:

(1) The armed forces of the United States, including the army, navy, air force, marine corps, and coast guard;

(2) A reserve component of the armed forces in subsection (LL)(1) of this rule;

(3) The national guard, including the Ohio national guard or the national guard of any other state;

(4) The commissioned corps of the United States public health service;

(5) The merchant marine service during wartime; or

(6) The Ohio organized militia when engaged in full-time national guard duty for a period of more than thirty days.

(MM) "Active duty military member" means any person who is serving in the armed forces.

(NN) "Veteran" means any person who has completed service in the armed forces and has been discharged under honorable conditions or transferred to the reserve with evidence of satisfactory service.

Last updated January 2, 2025 at 1:19 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-02 Appointing authority.

The administrative agency concerned with the practice of cosmetology and barbering shall be headed by the executive director of the board. The executive director shall operate as the appointing authority and chief administrator of the board's daily transactions in accordance with all rules and/or policies established by the board for the governing of the board, and for the implementation or enforcement of rules and orders of the board.

Last updated December 6, 2023 at 11:48 AM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-03 Application of rules.

(A) All rules promulgated under the authority of sections 4709.05 and 4713.08 of the Revised Code shall apply to any person licensed in the practice of cosmetology or one of the branches of cosmetology, any person licensed in the practice of barbering, any person holding a boutique services registration, any unlicensed person, and any person permitted to offer continuing education or corrective education in Ohio unless otherwise specified.

(B) Tanning facilities issued a permit to operate in Ohio, tanning certificate holders and persons permitted to issue tanning certificates in Ohio shall follow all rules promulgated under the authority of section 4713.08 as set forth in Chapter 4713-19 of the Administrative Code and all other rules referencing tanning.

(C) Permit holders permitted to provide continuing education in Ohio shall follow all rules promulgated under section 4713.08 of the Revised Code as set forth in Chapters 4713-8 and 4713-21 of the Administrative Code and all of the rules referencing continuing education.

Last updated November 4, 2024 at 1:40 PM

History

Effective: May 30, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-05 Public meetings.

The board shall conduct all regular, special, and emergency meetings in accordance with section 121.22 of the Revised Code.

(A) Any person may obtain notice of the time and place of all regularly scheduled meetings and the time, place, and purpose of all special meetings by:

(1) Writing to the board at its business address;

(2) Contacting board staff by telephone or email during normal business hours;

(3) Providing an email address and requesting to be added to an email list for advance notification of all meetings of the board; or

(4) Checking the board's public website.

(B) Any media representative may request notice of any emergency meeting by making such request in writing and providing an email address. In such event, the board shall provide the media representative with notification of the time, place, and purpose of the meeting by email, or by notifying the clerk of the state house press room, immediately upon scheduling the meeting date and time.

(C) The board may permit members of the public to be heard at a public board meeting on a matter that relates to a specific meeting agenda item or is otherwise within the board's jurisdiction.

Last updated December 6, 2023 at 11:48 AM

History

Effective: December 19, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-06 Medical facilities offering cosmetology services.

A medical facility that also provides services within a branch of cosmetology shall not be required to have a salon license if a licensed medical professional is the first point of contact and prescribes, delegates, or administers a service that is within the scope of practice for the license, permit, or certificate of the medical professional. If the medical professional is not the first point of contact and an individual licensed by the board can practice a branch of cosmetology in the facility without a prescription or other formal authorization from the medical professional, then the facility must obtain a salon license for the branch of cosmetology practiced in the facility.

Last updated December 6, 2023 at 11:49 AM

History

Effective: May 20, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-07 Prohibited acts.

The board may fine and/or suspend, revoke, or deny any license, permit, or registration for any one or more of the following causes:

(A) Conviction of a felony or misdemeanor committed in a licensed or permitted facility;

(B) Unprofessional conduct;

(D) Failure to produce a current government-issued form of photo identification upon inspection or request while engaging in the practice or instruction of cosmetology, branches of cosmetology, barbering, or boutique services;

(E) Interference with a board inspector in identification of any individual believed by the inspector to be engaging in any of the following:

(1) Working in a salon, barber shop, school, or tanning facility;

(2) Practicing a branch of cosmetology or barbering without a license;

(3) Operating a tanning facility without a permit; or

(4) Performing a service for which the individual is not licensed.

(F) Where a person issued a license or permit under Chapter 4713. of the Revised Code or Chapter 4709. of the Revised Code has an unsatisfied final judgment or lien in any court, if the unsatisfied final judgment or lien is related to the license or permit for a violation of Chapter 4713. of the Revised Code or Chapter 4709. of the Revised Code;

(G) Performing or providing services that are not within the scope of barbering, cosmetology, or branch of cosmetology for which the individual is licensed, including, but not limited to:

(1) Use of a bladed implement to remove skin cells that are below the stratum corneum, including dermaplaning, skin leveling, or other similar procedures;

(2) Practicing reflexology;

(3) Performing lymphatic drainage;

(4) Tattoo removal.

(H) Is not in good standing with the board.

Last updated February 12, 2024 at 8:44 AM

History

Effective: February 12, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-10 Inspection and investigation.

(A) To better protect the general public and to ensure compliance with Chapters 4709. and 4713. of the Revised Code and the rules promulgated thereunder, the board may inspect or investigate the following:

(1) Any salon, barber shop, school, tanning facility, continuing education provider or location in which the practice of cosmetology or barbering is practiced or taught, or tanning takes place;

(2) Any licensee, boutique services registration holder, or permit or certificate holder; or

(3) Any person acting as a licensee, boutique services registration holder, or permit or certificate holder.

(B) The inspector may inspect or investigate persons holding a license, boutique services registration, or permit or certificate, or the facilities in which the licensee holders, boutique services registration holders, and permit or certificate holders work without prior notice in order to ensure compliance with the board's laws and rules.

(1) Salons, barber shops, schools, and tanning facilities shall be inspected at least once every two years.

(a) When an inspector finds violations, the inspector shall do a follow-up inspection to determine if the licensee, permit holder, or boutique services registration holder has corrected the violations.

(2) The salon, barber shop, school, or facility to be inspected shall be randomly chosen; and

(3) Assignments to inspect salons, barber shops, schools, and facilities shall be made according to the policy of the board.

(4) The board inspectors shall make reasonable inspections or investigations during the normal business hours of the salon, barber shop, school or tanning facility or at the location where a branch of the cosmetology or barbering profession is being practiced or demonstrated or taught.

(5) If the salon, barber shop, school, tanning facility, or other location is "open for business" or has no hours of operation posted, the inspector may conduct an inspection or investigation whether the doors are locked or unlocked.

(D) After any inspection or investigation, the inspector shall issue a report of the inspection or investigation on forms provided by the board.

(1) The inspector shall sign the report.

(2) The owner, manager, or individual authorized by the owner to sign shall also sign the report.

(3) A copy of the report shall be left with or electronically-mailed to the owner, manager, or the individual authorized to physically sign or electronically sign the document. Inspection reports that are electronically-mailed shall be mailed to the electronic mailing address of record.

(4) The report shall be made available by the facility upon request. Each facility shall post a board-approved notice, in a position easily seen by the customers of the facility, that explains how an individual may obtain a copy of the facility's inspection reports.

(5) Should the inspector find violations committed by individuals in the facility, the individuals shall be issued a separate inspection or investigation report that complies with the requirements of paragraphs (D) to (D)(3) of this rule.

(E) Persons being investigated or inspected shall cooperate with the board inspector or investigator.

(F) Should the board decide to issue a notice of hearing or opportunity for hearing based upon the cited violations, the board shall follow the procedure for administrative hearings as set forth in Chapter 119. of the Revised Code.

(1) Any fines or other punishment shall be as authorized in Chapters 4709. and 4713. of the Revised Code.

(2) A notice of violation shall be sent to the salon or barber shop owner or school director, as well as to the salon, barber shop, individual licensee, boutique services registration holder, permit or certificate holder, or unlicensed individual cited for violations.

(G) The board grants the authority to the executive director to oversee the inspection and investigation process and to initiate disciplinary proceedings pursuant to Chapters 4709. and 4713. of the Revised Code for any violation of Chapters 4709. and 4713. of the Revised Code and the rules promulgated thereunder, including taking the following actions:

(1) To issue notices of hearing and opportunity for hearing in accordance with Chapter 119. of the Revised Code, and

(2) To oversee any disciplinary proceedings permitted in Chapters 4709. and 4713. of the Revised Code against licensed persons, boutique services registration holders, or unlicensed individuals practicing cosmetology, a branch of cosmetology, or barbering, individuals operating a tanning facility, or continuing education or tanning operator certificate provider for failing to follow the law and rules of the board.

Last updated November 4, 2024 at 1:40 PM

History

Effective: July 5, 2020
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-11 Change of status or ownership.

(A) Any person holding a license, boutique services registration, or a tanning permit issued under Chapters 4709. and 4713. of the Revised Code must inform the board of any change in personal or professional status that would affect that person's ability to receive official correspondence related to that person's license.

(1) Notice of a change in status would include marriage, divorce, or official change of name which would affect that person's license or boutique services registration.

(2) Students in a licensed school who incur a name change during the period of training need not provide such notice until at the time of application for the state exam and/or license. Official documentation of the type of change and effective date of the change must be provided with the examination application or license application.

(B) Salon, barber shop, school, tanning, and any other business facility licenses issued by the board are not transferable from one address to another or from one owner to another.

(1) A licensee that is a legal business shall report a change in ownership that does not involve a transfer of the majority ownership or a change in the business location to the board within thirty days, but is not required to obtain a new license for the business.

(2) Any licensee transferring majority ownership or the physical location of a licensed salon, barber shop, or other business with the exception of a school or tanning facility, licensed by the board shall apply for a new license or permit within thirty days of the change. The business that has undergone a change of ownership is permitted to open or offer services while a timely application is processed and is subject to the board's approval.

(3) A licensed salon, barber shop, tanning facility, or other business licensed by the board that changes its designated space within a mall, office building, nursing home, or other facility is exempted from the requirement to obtain a new license if the business meets the following:

(a) The business' physical address does not change; and

(b) The business notifies the board of the change within thirty days.

Last updated January 2, 2025 at 1:21 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-12 Signs.

(A) Every salon, barber shop, school, or tanning facility licensed or permitted by the board shall have a sign stating in English the name of the business as submitted in the salon, barber shop, school, or tanning facility's application to the board. A barber shop may display a "barber pole," as described in division (G) of section 4709.01 of the Revised Code, in lieu of a sign.

(B) A school shall have words on its sign or shall have an additional sign identifying it as an educational institution. A school may not display an actual barber pole on its premises.

(C) A salon, barber shop, school, or tanning facility may have additional information on the sign as long as the sign meets the minimum requirements.

(D) A licensed facility shall display proper signage at its entrance in a manner clearly visible from the street. A business located within a mall, office building, nursing home, department store, or other facility shall be exempt from the requirement and the sign shall be displayed at the entrance of the business.

(E) An independent contractor working in a salon or barber shop may have the independent contractor's name attached to the salon's or barber shop's sign or may rely on the sign of the salon owner for purposes of identification to the general public.

(F) All signs shall meet any local zoning or other requirements.

(G) In accordance with all other applicable provisions herein, salons and barbershops operating in memory care facilities and nursing homes but are not open to the general public are permitted to display barber poles and exempt from division (E) of section 4709.01 of the Revised Code.

Last updated January 2, 2025 at 1:22 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-13 Board of cosmetology policy concerning access to confidential personal information.

(A) Authority

In late 2008, in response to the "Joe the Plumber" case, the 127th General Assembly, through HB 648, enacted section 1347.15 of the Revised Code. Section 1347.15 of the Revised Code requires all state agencies to adopt rules, policies and procedures that regulate employees' access to confidential personal information kept by the agency.

(B) Purpose

This rule is designed to regulate access to the confidential personal information that is kept by the board.

This rule applies to all records kept by the board, whether in electronic or paper form. Likewise, this rule applies to all employees of the board and to all persons who are granted access, for valid business reasons, to the records of the board that may contain confidential personal information.

(D) Definitions

As used in section 1347.15 of the Revised Code and in this rule, the following definitions apply:

(1) "Confidential personal information" means personal information that is not a public record for purposes of section 149.43 of the Revised Code. This includes information such as a social security number, a criminal records check result, or a disciplinary file. Simply put, if you have to redact it before releasing the information in response to a public records request, it probably is confidential personal information;

(2) "Personal" refers to information about a natural person or individual as used in division (A)(2)(b)(5) of section 1347.12 of the Revised Code;

(3) "State agency" does not include the courts or any judicial agency, any state-assisted institution of higher education, or any local agency;

(4) "Records" has the same meaning as set forth in division (G) of section 149.011 of the Revised Code, and

(5) "System" means any collection or group of information including, but not limited to, electronic or paper files, databases, or any externally accessed source not under direct control of the board.

(E) Criteria for "Access to Confidential Personal Information", division (B)(1) of section 1347.15 of the Revised Code requires that every state agency, including the board, develop criteria for determining which of its employees may have access to confidential personal information, and which supervisors may authorize those employees to have access. Employees of the board (including board members) shall maintain confidentiality regarding confidential personal information acquired while employed by the board, including, but not limited to, social security numbers of applicants/licensees/boutique services registration holders, and information obtained in the course of an investigation, including client records contained in investigative files. Confidentiality must be maintained both during and after employment with the board as required by Ohio ethics laws. Access to confidential personal information shall be granted at the lowest level necessary that allows for an individual to perform his/her assigned duties in order to minimize the potential impact to the public. For the board, the following criteria apply:

(1) The executive director and the managers as selected by the executive director may have unlimited access to any and all confidential personal information in the possession of the board;

(2) The executive director may delegate to the staff involved with administrative violations unlimited access to any and all confidential personal information contained in the Ohio official licensing system and paper files related to individuals licensed by the board and individuals applying for licensure with the board; any and all confidential personal information contained in criminal records checks results for individuals applying for licensure or boutique services registration with the board;

(3) The staff members working on granting licenses, boutique services registrations, or permits and renewing licenses, boutique services registrations, or permits may have unlimited access to any and all confidential personal information contained in the Ohio official licensing system and paper files related to individuals licensed or issued boutique services registrations by the board and individuals applying for licensure or boutique services registration with the board; and any and all confidential personal information contained in criminal records checks results for individuals applying for licensure or boutique services registration with the board including test results;

(4) The investigators, inspectors and compliance coordinator may have unlimited access to any and all confidential personal information contained in disciplinary files related to alleged violations of the board's law; any and all confidential personal information contained in the Ohio official licensing system and paper files related to individuals licensed or issued boutique services registrations by the board and individuals applying for licensure or boutique services registration with the board, and any and all confidential personal information contained in criminal records checks results for individuals who apply for licensure or boutique services registration with the board. In addition, the compliance coordinator may have unlimited access to confidential test questions and test procedures as well as test results;

(5) The board's fiscal and human resources staff may have access to all personnel records of the board and all financial records contained on paper or in OAKS or "My Ohio";

(6) The examination and testing staff may have unlimited access to any and all confidential personal information contained in the Ohio official licensing system and paper files related to individuals licensed or issued boutique services registrations by the board and individuals that are part of a continuing education or testing process;

(7) The board members serving on a personnel committee may have unlimited access to any and all confidential personal information contained in disciplinary files related to alleged violations of the appropriate law or rule;

(8) All board employees are entitled to access their own OAKS or "My Ohio" information and all other confidential personal information kept on file for payroll and other time and hour functions;

(9) Board employees who serve the agency in a supervisory capacity may authorize any other board employee in their direct line of supervision or others who may be working with the board in the course of normal business functions to have access to confidential personal information that is acquired by or in the possession of the board. The board organizational chart denotes those employees who serve in supervisory capacities; and

(10) The board's assistant attorney general or any attorney or attorneys assigned by the attorney general to the board may have access to any files necessary to prepare for a hearing or to provide the board with a requested informal legal opinion.

(11) Access to electronically stored data shall be granted through the use of assigned passwords.

(F) The following systems contain confidential personal information held by the board:

(1) The Ohio official licensing system contains social security numbers and investigative information, and

(2) The electronic document management system contains social security numbers on documents including applications, supporting documents and investigative files.

(G) Rational access to confidential personal information. Board employees are only permitted to access confidential personal information that is acquired by or in the possession of the agency for valid business reasons. Specifically, "valid business reasons" are those reasons that reflect the employee's execution of the duties of the board as set forth in Chapters 4709. and 4713. of the Revised Code and in Chapters 4713-1 to 4713-21 of the Administrative Code. Employees are also permitted to access their individual employment records, which contain confidential personal information, for time and hour and other payroll reasons.

(H) Statutory and other legal authority for confidentiality. The term "confidential personal information" is defined by sections 1347.15 and 149.43 of the Revised Code. Other state and federal statutes, and even case law, may add to the collection of information that is classified as "confidential personal information" (see, e.g.: The Health Insurance Portability and Accountability Act of 1996 [HIPAA], which makes confidential certain health information, or State ex rel. Office of Montgomery Cty. Public Defender v. Siroki (2006), 108 Ohio St. 3d 207, 2006-Ohio-662, concerning Social Security Numbers). An exhaustive list cannot be attached. Consequently, board employees should contact the executive director before accessing a record if they are unsure if it contains confidential personal information.

In addition, some personal information may be deemed confidential under section 4713.24 of the Revised Code, which makes confidential the questions for and results of the licensing examination.

The Ohio supreme court has held that although the federal Privacy Act (5 U.S.C 552a) does not expressly prohibit release of one's SSN, the act does create an expectation of privacy as to the use and disclosure of the SSN.

(I) Existing computer systems and computer upgrades. In the event that the board intends to upgrade its existing computer system or purchase any new computer system that stores, manages, or contains confidential personal information, the new system and/or upgrades shall contain a mechanism for recording specific access by employees of the board to the confidential personal information.

Until an upgrade or new acquisition of such a computer system is made, employees accessing confidential personal information should keep a log that records access of the confidential personal information.

(J) Requests for information from individuals. From time to time, the board may receive requests from individuals who want to know what confidential personal information is kept by this agency. Only written requests will receive a response. Board employees receiving such a request shall consult with the executive director before any response is provided.

(K) Access for invalid reasons. Even though there are appropriate safeguards for protecting the confidentiality of personal information, it is possible that an employee of the board might gain access to such information for invalid reasons. Should an incident of invalid access occur, the executive director or the director's designee will advise the individual whose information was invalidly accessed of the breach of confidentiality as soon as is reasonably possible. However, if such notice would compromise the outcome of an investigation, notice may be provided upon completion of the investigation.

(L) Data privacy point of contact. By law, the board must appoint a data privacy point of contact. That individual will work with the state's chief privacy office to ensure that confidential personal information is properly protected and that the requirements of section 1347.15 of the Revised Code are satisfied. The data privacy point of contact will be responsible for completing a privacy impact assessment form(s) for the board. The executive director shall serve as the board's data privacy point of contact.

(M) Use of authentication measure

Every board employee is required to have a personal and secure password for his or her computer. Through that computer, the employee may be able to access confidential personal information. Board employees are to keep passwords confidential and are prohibited from using their own passwords to log onto systems for non-employees or other persons.

(N) Training and publication of policy

The board will develop a training program for all its employees so that those employees are made aware of all the rules, laws, and policies governing their access to confidential personal information. In addition, this policy will be copied and distributed to each board employee for inclusion in the employee's policy and procedure manual. Employees will acknowledge receipt of the copy in writing. Amendments to this rule will be distributed and acknowledged in the same way. Further, a copy of this rule will be prominently posted in a conspicuous place in the board office and posted on the board website.

(O) Disciplinary measures for violations

No employee of the board shall knowingly access, use, or disclose confidential personal information for reasons that would violate this rule. Knowingly accessing, using, or disclosing confidential personal information in violation of this rule is a first degree misdemeanor, is cause for immediate termination from employment, and is cause for prohibition on future employment with the state.

Last updated November 4, 2024 at 1:40 PM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-14 Trafficking education.

(A) All licensees and students shall receive training on human trafficking either while enrolled in a school or through a continuing education program. Individuals currently holding licenses issued by the board and who must complete training on human trafficking through a continuing education program shall do so in accordance with policy established by the board. Individuals applying for reciprocity shall complete training on human trafficking prior to the issuance of a license.

(B) As required under section 5502.63 of the Revised Code, salons, barber shops, schools, and tanning facilities are encouraged to display posters prepared by the division of criminal justice services in the Ohio department of public safety to alert any victim of human trafficking, or persons that know victims of human trafficking, of available services.

Last updated January 2, 2025 at 1:22 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-15 Fines, requests for extension of payment, penalties, and interest.

(A) In accordance with division (E)(1) of section 4713.64 of the Revised Code, the board may impose a separate fine for each offense listed in division (A) of section 4713.64 of the Revised Code. Fine amounts imposed shall be in accordance with division (E)(1) of section 4713.64 of the Revised Code.

(B) All orders or consent agreements adopted as orders by the board that impose a fine shall specify that payment is due thirty days after the date the board issues the order of the board, which shall be the date of mailing of the certified copy of the board order that stipulates the fine amount. Upon the board's motion or upon written request of the violator within ten days of the the date the board issues the order of the board, the board may extend the date the fine must be paid up to ninety days after the date the order of the board was issued. Violators may request an extension from the board pursuant to this rule if they provide evidence of an unusual hardship that prevents timely payment. Unusual hardship shall include, but is not limited to, loss of income due to job loss, unforeseen illness or hospitalization, and catastrophic property loss. The determination to extend the due date of a fine payment and the number of days the payment will be extended shall be delegated to the executive director of the board, who shall prepare a monthly summary report and file such report at each regular business meeting.

(C) If fines remain unpaid on the ninety-first day after the board issues the order, the board shall certify the total amount due to the Ohio attorney general, in compliance with division (E)(6) of section 4713.64 of the Revised Code.

Last updated January 2, 2025 at 1:22 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-16 Abandonment of applications.

(A) An application for a license, permit, or registration issued by the board shall be deemed abandoned, and an applicant shall be required to submit a new application and fee, where applicable, if any of the following apply:

(1) The application remains incomplete for a period of six months from the date the applicant is notified of any deficiency;

(2) The applicant fails to pass any necessary examination(s) within twelve months from the date the applicant is initially scheduled to take the examination(s);

(3) The applicant has been in an exam eligible status and fails to schedule or appear for examination for a period of six months; or

(4) The applicant fails to meet any other license requirement within twelve months from the date the applicant is notified of the deficiency.

(B) All notices required under this section shall be sent to the electronic mail address of the applicant on file with the board. Notice shall be deemed complete upon transmission of the electronic mail.

Last updated January 5, 2026 at 10:18 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-1-17 Fees.

The state cosmetology and barber board shall charge and collect the following fees:

(A) For a temporary pre-examination work permit under section 4709.071 or 4713.22 of the Revised Code, fifteen dollars;

(B) For initial application to take an examination under section 4713.24 of the Revised Code, forty dollars. For initial application to take an examination under section 4709.07 of the Revised Code, fifty-five dollars;

(C) For application to take an examination by an applicant who has previously applied to take, but failed to appear for, the examination, fifty dollars;

(D) For application to re-take an examination under section 4713.24 of the Revised Code by an applicant who has previously appeared for, but failed to pass, the examination, thirty-five dollars. For application to re-take an examination under Chapter 4709. of the Revised Code by an applicant who has previously appeared for, but failed to pass, the examination, thirty-five dollars per section to be retaken;

(E) For the issuance of a license under section 4713.28, 4713.30, or 4713.31 of the Revised Code, forty-five dollars. For the issuance of a license under section 4709.07 of the Revised Code, thirty dollars;

(F) For the examination and issuance of a license under section 4709.072 of the Revised Code, eighty-five dollars;

(G) For the issuance of a license under section 4709.08 or 4713.34 of the Revised Code, seventy dollars;

(H) For renewal of a license issued under section 4713.28, 4713.30, 4713.31, or 4713.34 of the Revised Code, fifty-five dollars prior to June 30, 2025. For the biennial renewal of the license to practice as a barber, one hundred ten dollars prior to June 30, 2025. For the renewal of a biennial barber teacher or assistant barber teacher license, one hundred fifty dollars prior to June 30, 2025. For renewal of a license issued or in escrow under section 4709.07, 4709.072, 4709.111, 4713.28, 4713.30, 4713.31, 4713.34, or 4713.61 of the Revised Code, sixty-five dollars after June 30, 2025;

(I) For the issuance or renewal of an independent contractor license under section 4709.09 or 4713.39 of the Revised Code, the amounts set forth in rule 4713-13-02 of the Administrative Code;

(J) For the issuance or renewal of a school license, two hundred fifty dollars;

(K) For the issuance of a new salon or barber shop license or the change of name or ownership of a salon or barber shop license under section 4709.09 or 4713.41 of the Revised Code, eighty-five dollars;

(L) For the renewal of a salon license under section 4713.41 of the Revised Code, seventy dollars prior to June 30. 2025. For the renewal of a salon or barber shop license under section 4709.09 or 4713.41 of the Revised Code, seventy-five dollars after June 30. 2025;

(M) For the issuance or renewal of a tanning permit under section 4713.48 of the Revised Code, the amounts set forth in rule 4713-19-01 of the Administrative Code;

(N) For the restoration of an expired license that may be restored pursuant to section 4713.63 of the Revised Code, an amount equal to the sum of the current license renewal fee and a lapsed renewal fee of forty-five dollars per license renewal period that has elapsed since the license was last issued or renewed for up to three license renewal periods. For the restoration of an expired license that may be restored pursuant to section 4709.112 of the Revised Code, current license renewal fee and a lapsed renewal fee of forty-five dollars per license for each year that has elapsed since the license was last issued or renewed, provided that the total fee shall not exceed six hundred ninety dollars. For the restoration of an expired barber instructor or assistant barber instructor license in accordance with division (A)(14) of section 4709.12 of the Revised Code, one hundred ten dollars, and a lapsed renewal fee of forty-five dollars per license for each year that has elapsed since the license was last issued or renewed, provided that the total fee shall not exceed four hundred fifty dollars;

(O) For placing a license in an inactive status each biennium, twenty-five dollars;

(P) For the issuance of a duplicate of any license, thirty dollars;

(Q) For the preparation and mailing of a licensee's records to another state for a reciprocity license pursuant to Chapter 4713. of the Revised Code, fifty dollars. For the preparation and mailing of a licensee's records to another state for a reciprocity license pursuant to Chapter 4709. of the Revised Code, forty dollars;

(R) For the processing of any fees related to a check from a licensee returned to the board for insufficient funds, an additional thirty dollars;

Last updated January 2, 2025 at 1:23 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Chapter 4713-3 Schools

Ohio Adm.Code 4713-3-01 Application for a new school license.

(A) An application for a new school license shall be submitted at least forty-five days prior to the opening of the school. The applicant shall complete the online application and shall include the following.

(1) A floor plan that meets the requirements of rule 4713-3-02 of the Administrative Code.

(2) A proposed school calendar with schedule of classes both clinic and non-clinic for the first year.

(3) A list of all equipment.

(4) A list of reference materials available to the students.

(5) A copy of the school's course outline, syllabus and a sample of lesson plans for each program to be taught at the school. A complete copy of all lesson plans shall be available at the school at all times.

(6) Copies of the school's contracts, catalogue and/or handbook, policies of the school as set forth in the catalogue and/or handbook, refund policies, assessments used for transfer of students, rules for governing students, monthly reports, and time sheets for student's daily records.

(7) The school shall present to the board a letter from a bonding company certifying that the statutory bonding requirements of division (B)(5) of section 4709.10 or division (A)(8) of section 4713.44 of the Revised Code, as applicable, have been met. The surety bond shall remain effective for the term of licensure with the board. Surety bonds are subject to audit by the board during random inspections. The school shall be provided five working days to send a copy of a current surety bond to the board if the bond is not available during the random inspection.

(8) A certification from the state department of industrial relations or local building inspection authority approving the plumbing, and a copy of the final occupancy permit for the building, and

(9) An opening inspection must be passed prior to the issuance of the license.

(B) A school shall follow the advertising policy set forth in rule 4713-3-05 of the Administrative Code.

(C) Preliminary approval for a school will not be granted more than sixty days prior to its expected construction completion date. Final approval shall be granted as set forth in rule 4713-3-08 of the Administrative Code.

(D) To ensure compliance with opening standards, each school shall submit to the board and shall maintain in its own files for five years from the date of hiring a copy of a board provided form for each instructor and administrator.

(1) Schools shall provide this information within fourteen days of the opening date of the school.

(2) Schools shall employ and maintain sufficient instructors to cover all programs scheduled or being taught.

Last updated January 2, 2025 at 2:10 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-3-02 Floor plan requirements for schools.

(A) The applicant for a new school shall file with the board a copy of the floor plan of the new school.

(1) The applicant shall submit a copy of the architectural drawings on lettersized paper or shall submit a copy of the blueprint for the building.

(a) The document submitted shall be prepared by a licensed architect and have a seal or copy of said verifying the document's authenticity.

(b) The drawing or blueprint shall show that the proposed school complies with local zoning requirements of the area in which the school is located and shall show compliance with the board's rules and laws as well as with the laws of Ohio.

(2) Electronic submission of the architectural drawings or the blueprint is preferred.

(B) An existing school desiring to alter its floor plan may amend a copy of the plan on file with the board with the floor plan reasonably to scale, unless zoning or other local requirements for construction mandate the creation of a new plan.

(1) If a new plan is required for any reason, the existing school shall submit a copy of the new drawing or blueprint prepared by a licensed architect.

(2) The copies of the new drawings or new blueprint shall also have the seal of the architect as it is on the original drawing or blueprint along with the name and address of the school.

(C) When the ownership of an existing school changes, and the new owner makes no significant structural or plumbing changes to the existing school so that the floor plan in the school's file at the board remains accurate, the school may submit a copy of the existing floor plan.

(D) Every school shall have at least three thousand square feet of contiguous floor space. Such minimum floor space shall be comprised of restrooms, reception area(s), classrooms, facial areas or rooms, practice/demonstration rooms, and a clinic.

(E) Every school shall have sufficient facilities noted on the floor plan to accommodate the training of a minimum of twenty students at any given time.

Last updated January 2, 2025 at 2:10 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-3-03 School layout.

(A) Every school shall be well lit, with proper ventilation and exhaust systems sufficient to remove any chemical fume hazards. The ventilation system shall be sufficient to maintain suitable room temperature, and shall be kept free of contaminants. The HVAC system shall meet state building code and/or local zoning or building codes for the use of the space as a school.

(B) Every school shall maintain a practice/demonstration area. A school may use the same room for both the clinic and the practice/demonstration area.

(C) The clinic shall contain stations for instruction of students. The following clinic requirements shall be met for a licensed school:

(1) If a school offers cosmetology, barber, natural hair styling, or hair design programs, the school must be equipped with enough stations to accommodate a minimum of twenty students, with additional stations as required based on the total enrollment in these programs. These stations do not count towards the total number of required stations required for manicure or esthetic programs.

(2) If a school offers manicure or esthetics programs, the school must be equipped with enough work stations to accommodate a minimum of twenty students, with additional stations as required based on the total enrollment in these programs. These stations do not count towards the total number of required stations required for cosmetology, barber, natural hair styling, or hair design programs.

(3) Schools offering cosmetology, barbering, hair design, or natural hair styling shall be equipped with two shampoo bowls for every fifteen students in attendance at each session. Schools offering esthetic or manicuring programs shall have one sink with hot and cold running water per fifteen students.

(4) The clinic rooms shall not be partitioned into booths.

(5) Every school offering cosmetology, barber, hair design or natural hair styling programs shall have one clinic station for every two students in attendance at each clinic session. Such clinic stations shall be equipped with mirrors, adjustable height chairs or hydraulic reclining chairs as applicable to the program, and accommodations for student's equipment and supplies for clinic practice.

(6) Every school offering esthetic and manicuring programs shall have at least one clinic station for every two students in attendance at each clinic session. Such clinic stations shall be equipped with appropriate tables, chairs and accommodations for student's supplies and equipment.

(D) The practice/demonstration area for schools shall contain stations, and, for schools offering cosmetology, barber, hair design, or natural hair styling programs, equipped with at least one shampoo bowl for every fifteen students. Each esthetic and manicuring only school shall have at least one sink for sanitary reasons in the practice/demonstration area .

(E) A school offering cosmetology, barber, hair design or natural hair styling programs may meet the shampoo bowl requirements of this rule by establishing a shampoo area. The shampoo area shall meet the number of shampoo bowls per student ratios as set forth in this rule for both the clinic and the practice/demonstration area. Should a school use a shampoo area, the design of the facility shall allow access to the shampoo area from both the clinic and practice/demonstration area.

(F) Facial areas and body treatment rooms shall have the following requirements:

(1) Every school offering cosmetology, barbering, or esthetics shall have a facial area or body treatment room that is properly equipped to provide a complete skin care service.

(a) The school may meet the facial area or body treatment room requirements of this rule by making available a properly equipped area that provides client privacy when the client receives body treatment services.

(b) A properly equipped area or room shall include a sink with hot and cold running water.

(2) The body treatment room shall be separated from other rooms by partitions sufficient to provide client privacy. Each such room shall be within forty feet of a sink with hot and cold running water.

(3) Schools offering esthetic programs shall have at least one body treatment room.

(4) Additional facial areas or body treatment rooms in schools offering cosmetology programs shall have either a sink with hot and cold running water in the room or a sink outside the room within forty feet of the room.

(G) All chemicals used in the practice of barbering or a branch of cosmetology stored in a licensed school shall be stored in a safe location that is not readily accessible to members of the public. Every school shall have containers for soiled linens and towels. Every school shall maintain sufficient supplies for teaching purposes.

(H) Every school shall maintain a clean restroom facility, equipped with a flush toilet, running water, a soap dispenser, and a paper towel dispenser or equipment for hand-drying. The facilities shall be kept clean, sanitary, and functional.

(I) Every school shall provide locker facilities or other secured enclosures to enable students to safely store their personal items temporarily while they are in school. A school shall provide a minimum of one locker or other secured enclosure for every two students.

(J) Every school shall maintain a secure storage system for the school's records.

(K) Every school shall have a timekeeping system in place to track student hours.

(L) All schools must maintain a facility that is dedicated solely for the use of the school. If a school is located in the same building as another licensed facility it must maintain separate and distinct entrances from one another, and there can be no direct access to one another. The school may not share or utilize any of the same space or claim an area of the other facility on its floor plan.

Last updated January 5, 2026 at 10:18 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-3-04 Additional campus facilities.

(A) Should a school need additional theory and/or practice rooms in which to train students, a school may use space in a building or facility that is located within two miles of the original facility of the licensed school.

(1) A school is responsible and accountable to the board for its additional campus facilities.

(2) An additional campus facility must bear the same name as the original licensed school.

(3) Its advertising sign must indicate its status as an additional location of the school.

(4) An additional campus facility shall only be approved for theory and/or practice rooms.

(5) An additional campus facility shall meet the requirements set forth for school layout in rule 4713-3-03 of the Administrative Code.

(B) Approval procedure: A school seeking to have an additional facility approved as part of the main school shall formally notify the board in writing of such a request thirty days prior to the start of classes in the facility.

Last updated December 6, 2023 at 11:49 AM

History

Effective: July 1, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-3-05 Signs and advertisements.

(A) The following sign requirements shall be met:

(1) Every school shall have a sign at the entrance of the school as set forth in rule 4713-1-12 of the Administrative Code.

(2) ) In addition to the sign at the entrance of the school as mandated in paragraph (A) of this rule, every school shall have at least one sign that reads "All Services Performed By Students." The sign shall be placed in a location that is clearly visible in the clinic and near the main entrance of the school.

(3) The board's infection control rules shall be posted in all clinics and classrooms.

(B) The following advertising requirements shall be met:

(1) School advertisements shall advertise that only students perform services in the clinic and may say that the students are supervised;

(2) No one representing or owning a new school shall advertise for students to enroll until the board has granted preliminary approval of the school's application for a license to operate a school in Ohio.

(a) After receiving preliminary approval of an application, a new school may only advertise that it will open within a certain time period in a certain location.

(b) "Opening soon" signs and all advertisements prior to issuance of a license shall include the statement: "No students shall enroll or sign a contract until the school's license has been approved."

(c) All advertising shall describe the program(s) to be taught in the school and shall not describe program(s) for which the school is not seeking to be licensed to teach.

(d) Until the new school is issued a license, the school shall not advertise that it is open for instruction or enrolling students.

(3) Upon the request of the board, a school must promptly furnish the board with a copy of any advertisement or solicitation.

(4) A school shall not offer courses, establish itself as a cosmetology or barber school, or award any degrees, diplomas, or clock hours until the person planning to offer the programs has obtained a license from the board.

(5) A school shall not award or give a degree or any other evidence, written or oral, of proficiency or achievement unless the student has fulfilled the requirements and has shown sufficient proficiency in the subject matter to be eligible to apply for licensure.

(6) Any advertisement or piece of promotional literature written or used by a school holding a license with the board must carry the name and address as listed on its license.

(7) No school or its agents shall advertise or imply that the school is "recommended" or "endorsed" by the board. If reference is made to the license issued by the board, the official reference shall only read, "Licensed by The Ohio State Cosmetology and Barber Board." All schools advertising that they are accredited or offer grants from the United States department of education (USDOE) shall follow the accrediting agency and/or USDOE laws and rules as to advertisements.

(8) Any advertisement, electronic messaging or piece of promotional literature written or used by a private school must be prepared and presented in such a manner as to avoid leaving any false or misleading impressions with respect to the school, its personnel, its courses and services, or the occupational opportunities for its graduates.

(9) A guarantee of graduation for students or of placement for graduates shall not be promised or implied by any school, agent, or representative thereof. No school in its advertising or through its representatives or agents shall guarantee or imply the guarantee of employment before enrollment, during the pursuance of the course, or after the course is completed. No school shall guarantee any certain wage, or imply earnings of its former students will be greater than can be documented.

(10) All schools that advertise that they are endorsed by any business establishment, manufacturer, organization or individual engaged in the cosmetology or barbering field shall maintain written evidence of that fact on site at the school with a date on the endorsement showing the endorsement was made before the advertisement.

Last updated December 6, 2023 at 11:49 AM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-3-08 Final licensure.

(A) The board shall not issue a license to a new school until the board performs an opening inspection of the facility, grants final approval of the facility, and is satisfied that the school has met all laws, rules, and policies.

(B) A license issued to a school is valid only for the location named on the license and is not transferable. School owners shall follow the requirements set forth in paragraph (B) of rule 4713-1-11 of the Administrative Code prior to the sale, transfer, or change of ownership of a school.

Last updated January 2, 2025 at 2:10 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-3-11 Cancellation, settlement and refund.

The institution shall state its policy and schedule of refund in clear language that can be easily understood. The policy shall apply to all terminations for any reason, by either party including student decision, course cancellation and school closure. Accredited schools shall adhere to the refund policy of their accrediting institution. All other schools shall adhere to the following refund requirements.

(A) The intent of the board refund policy is to see that each applicant/student is assured minimum conditions of refund. When calculating refunds, the school shall use the policy mandated by this rule unless a federal or accrediting agency policy applies. No institution is restricted to the minimum specific conditions stated here; only that its policy is at least as liberal to the student as this one

(1) An applicant or student (or the parent/guardian if the applicant or student is a minor) may cancel enrollment at anytime by informing the school in writing.

(2) The ending date for refund computation purposes is the last date of physical attendance by the student.

(3) Enrollment time means the total scheduled days for clock hours that have elapsed between the first day of class and the ending date.

(4) Total tuition is the amount stated on the contract or enrollment attributed to the program in which the student is enrolled.

(5) Program length is a period in clock hours for a clock hour program or calendar time for a credit hour program as specified in the contract or enrollment agreement.

(6) All refunds due shall be issued within forty-five days of official cancellation or withdrawal by the student or termination by the school.

(a) In addition to other charges and fees, the student may be charged a withdrawal fee of no more than one hundred fifty dollars.

(b) The percentage of clock hours that have elapsed is calculated by dividing the enrollment time by the program length, then by multiplying the result by one hundred.

Percentage length completed to total length of program, semester, term or billing period, per enrollment agreement.	Amount of total tuition owed to the school.
0.01% to 4.9%	20%
5% to 9.9%	30%
10% to 14.9%	40%
15% to 24.9%	45%
25% to 49.9%	70%
50% and over	100%

(7) The cancellation date shall be the postmarked date if mailed, or the delivery date, if delivered in person. The termination date shall be the date of formal termination by the school, the thirtieth day of consecutive unexcused absence, or the scheduled return date for a student who does not return from an official leave of absence.

(8) If the school ceases to offer instruction after the student begins training, the student shall be entitled to a pro-rata refund of tuition based upon enrollment time. If the course is canceled before beginning training, the student shall be entitled, at the option of the school, to either a full refund of all money paid to the school, or completion of the course at another location.

(9) All extra costs, such as books, equipment, graduation fees, etc., which are not included in the tuition price, shall be stated in the catalog and enrollment agreement and any non-refundable items will be identified.

(10) An institution may charge a non-refundable application fee. This charge shall be clearly stated in both the school's catalog and enrollment agreement.

(11) Any termination/withdrawal fee shall be identified in the catalog and on the enrollment agreement and may not exceed one hundred fifty dollars.

(B) The enrollment agreement shall clearly outline the obligations of both the institution and the student, and provide details of the cancellation and settlement policy of the institution. A copy of the enrollment agreement and other data covering student costs shall be furnished to the applicant before any payment is made. No enrollment agreement is binding until it has been accepted in writing by an appropriate official at the institution. The institution's cancellation and settlement policy shall also be printed in the school catalog see rule 4713-3-12 of the Administrative Code.

(C) The collection procedures shall reflect good taste and sound, ethical business practices. The name of the board shall not be used in the institution's refund policy nor in any of its collection efforts.

Last updated November 4, 2024 at 1:40 PM

History

Effective: August 26, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4713-3-12 School catalogue and handbook requirements.

Each school shall annually provide to the board a copy of their school catalogue and handbook for review and approval. Any updates made throughtout the year must also be submitted to the board for approval prior to implementation. The catalogue shall include the following information:

(A) Name and address of the institution for each location.

(B) Date of publication.

(C) The admission requirements (criteria) used by the institution for each course. The institution's admission policy must comply with the board's laws and rules.

(D) The name of each program and the nature and minimum level of training required for licensure and employment in the occupation for which training is provided must be identified.

(E) Length of program: Number of clock hours in each program offered by the institution in sufficient detail to show the scope and sequence of units included (clearly identify the coverage of each course).

(F) Description of the institution's general facilities and equipment.

(G) The grading system used by the institution. Identify the full range of grades that students may earn (must be consistent with the institution's satisfactory progress policy).

(H) Graduation requirements for each program. List any special conditions or requirements.

(I) Type of document (certificate, diploma, etc.) awarded upon graduation from each program.

(J) Refund policy: Refund policy must comply with rule 4713-3-11 of the Administrative Code or its accrediting agency, if any.

(K) Employment assistance: A clear statement that the institution does not guarantee employment. Extent and nature of employment assistance.

(L) A school calendar of beginning dates of classes for each program. Indicate holidays and school closures.

(M) Statement that the institution does not discriminate on the basis of sex, race, age, color, ethnic origin, sexual orientation, gender identity, or religion.

(N) Name of the legal entity that owns the school.

(O) The institution's policy guaranteeing the right of students to gain access to their files.

(P) The institution's policy for releasing information about an individual student.

(Q) Scholarship and fee waiver policies (if applicable).

(R) Specifics describing the extent of other available services, such as housing (if applicable), career counseling, etc.

(S) The address, and telephone number of the Ohio state cosmetology and barber board, as well as the name, address and telephone number of the agency which accredits the institution, if applicable.

(T) Policies related to tardiness, excused and unexcused absences, make-up work, conduct, termination and other rules and regulations of the institution.

(U) An internal procedure for processing complaints filed against the school by students, faculty, or consumers, and an internal procedure for students containing instructions on how a student may file a complaint directly with the board.

(V) Names of administrative staff and faculty.

(W) Costs for each program:

(1) Tuition - total tuition for each program.

(2) Books and supplies - must be actual cost to the student.

(3) All fees for each program (must be separately identified).

(4) Other costs.

(5) Payment - methods and terms of payment of monies owed to the institution must be identified.

Last updated January 2, 2025 at 2:10 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-3-13 School contract requirements.

Each school shall annually provide to the board a copy of its student contract for review and approval. Prior to the first day of class, the institution, shall obtain a fully-executed written contract, or enrollment agreement for each prospective student, which at a minimum contains:

(A) Legal name and address of the school.

(B) Obligations of the school and student.

(D) Full cost of the program including tuition, books, supplies, fees and other additional costs.

(E) Payment terms.

(F) Refund policy.

(G) The school's cancellation and settlement policy including notification that the enrollment agreement may be canceled by submitting written notice within three business days pursuant to rule 4713-3-11 of the Administrative Code.

(H) Number of clock hours in the program including the number of weeks or months necessary to complete the program.

(I) Signature of applicant and institution designee and date signed.

(J) Notice to student concerning their ability to file a complaint with the state cosmetology and barber board. This notice shall include the board's address and telephone number.

Last updated October 22, 2025 at 10:59 AM

History

Effective: May 30, 2022
Promulgated Under: 119.03

Chapter 4713-5 School Administration

Ohio Adm.Code 4713-5-01 Definitions.

(A) "Certified" as the word is used in paragraph (D) of rule 4713-5-02 of the Administrative Code means a student who has successfully completed the training and passed the tests on theory and clinical application for a specific service component of the course that allows a student to competently provide a service on patrons. The grade scale used by the program shall be consistently applied for all tested theory and practical components.The date the student passed the theory and clinical test must be included on the certification and available upon request.

(B) "Semester" means a period of no less than fifteen weeks.

(D) "Program" means the aggregate of individual courses that qualify a student to take a licensing examination.

(E) "State credentialed teacher" means a person recognized by the Ohio department of education as a certified/licensed teacher or a recognized member of the faculty of a college or university or an individual holding at least a baccalaureate degree in the subject to be taught.

(F) "Withdrawn student" means any student who ceases instruction in a school prior to graduation.

(G) "ODE" means the Ohio department of education.

(H) "IEP" means an individual education plan.

(I) "Course outline" means an outline of the program offering that summarizes each of the subject areas included in the program with hours devoted to theory and clinic within each subject.

(J) "Clock hour" means a period of at least fifty minutes for attended theory courses or sixty minutes for attended clinic practice courses.

(K) "Proprietary school" means a school that is established, conducted and primarily supported by a nongovernmental person. The terms "proprietary school" and "private school" may be used interchangeably.

(L) "Certified training record" means an official record signed by an authorized school representative certifying as true and accurate the student's educational record, including the courses completed, the final grades for all completed theory, practical, and any applicable academic courses, and the associated clock hours applicable to a program of study. If credit hours are awarded, the school must convert those hours to clock hours on the certified training record.

(M) A "handbook" means a manual or book or booklet setting forth the policies of the school and the school's requirements for each student and given to the student upon the student's signing of the enrollment agreement or contract as set forth in rule 4713-3-12 of the Administrative Code. A handbook is necessary only if a school does not set forth all of its policies and requirements in its catalogue.

(N) A "school contract" or a "school enrollment agreement" means an agreement between the school and the applicant signed by an authorized school representative and the applicant (or the parent/guardian if the applicant or student is a minor) setting forth the obligations of both the applicant and the school. The terms "school contract" and "school enrollment agreement" may be abbreviated as "contract" or "enrollment agreement." The contract or enrollment agreement used by a school shall meet the minimum requirements set forth in rule 4713-3-13 of the Administrative Code.

(O) A "catalogue" is a manual, book, booklet, or magazine-style document used for informing students and potential students about school policies and procedures or used for promotion of the school. At a minimum, a catalogue includes the information set forth in rule 4713-3-12 of the Administrative Code. A catalogue may be used for both advertising and for providing information to students, and, if properly executed, shall eliminate the need for a student handbook.

(P) A "career technical school" means vocational education and training that prepares individuals for a career in a profession licensed by the board.

(Q) A "credit hour" means a period of time equal to thirty clock hours.

(R) "Competency-based credit" means credit hours or clock hours earned through a system of assessment and grading that demonstrates a student has learned the minimally expected knowledge and skills needed to pass a course. Competency-based credit only applies to academic courses allowed under paragraphs (B)(1), (B)(2) and (B)(3) of rule 4713-5-03 of the Administrative Code and may constitute no more than twenty-five per cent of the required program hours.

(S) "Distance learning" means planned teaching/learning where the instructor/teacher and students are physically separated during instruction.

(T) "Temporary closure" as the term is used in rule 4713-5-14 of the Administrative Code, means a closure of a program for more than one day, but less than five days.

(U) "Final date of enrollment" as the phrase is used in paragraph (B) of rule 4713-5-15 of the Administrative Code, means the date a student provides written notice of discontinuance to the program, or the date a program notifies a student in writing that the student's enrollment in the program has been discontinued; whichever occurs first.

Last updated January 5, 2026 at 10:19 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-02 Program requirements.

(A) Proprietary schools may offer clock hours, credit hours, or competency-based credit. Competency-based credit only applies to academic courses identified under paragraph (B) of rule 4713-5-03 of the Administrative Code.

(B) Career technical schools shall comply with the ODE/Ohio state cosmetology and barber board program curriculum requirements and may offer clock hours, credit hours, or competency-based credit. Competency-based credit only applies to academic courses identified under paragraph (B) of rule 4713-5-03 of the Administrative Code.

(D) A student shall not perform any service on a patron until they are certified to do so. The student shall be supervised by an instructor when performing services.

The instructor may supervise more than one student at a time as permitted by rule 4713-5-17 of the Administrative Code.

(E) All schools shall ensure each program offered is comprised of at least twenty-five per cent theory and non-clinic practice.

(F) All schools shall ensure each program offered is comprised of at least fifty per cent clinic work performed on patrons, other students or mannequins. If patrons are not available, the student shall only receive credit for clinic work if the student is actively engaged in training within the clinic related to the student's course of study.

(G) Clinic services shall be equitably assigned to all students in a manner to provide clinic practice on the basis of student training needs. A student may provide services on the public if the student has been certified in accordance with paragraph (A) of rule 4713-5-01 of the Administrative Code. A student who has not been certified to perform services is prohibited from providing services on the public until the student is duly certified.

(H) A school may award hours to students that are obtained during official school field trips if the activity provides specific training related to the school's course outline.

(1) Notice of such official field trips shall be sent to the board fifteen days in advance of the trip.

(2) The request shall list the date, time, location, activity, and number of hours to be credited to program study.

(3) Board approval of such requests is not required; however, the board reserves the right to challenge official field trip activities as not being directly related to program study. The final determination of the award of hours associated with such field trips shall be made by the board.

(4) For any activity attended by students outside of a school's official program or classes and for which students may receive hours, a licensed instructor from the school shall be at the activity with the students.

(5) Students shall only receive credit for hours obtained outside the school during official field trips if the hours extend beyond or are outside of the regularly scheduled program day. A maximum of three hours shall be approved for travel time during the field trip.

(6) Schools may award hours to students participating in a themed event involving the use of their professional skills, if an instructor is present and if the board has been notified fifteen days in advance of the field trip.

(I) A school may award up to ten hours to students for educational salon or barber shop visits under the following conditions:

(1) For each salon or barber shop visited, an individual holding a current, valid license must complete and sign a board-approved form documenting the details of the visit;

(2) Any such forms must be submitted to the board as part of the student's certified training record under rule 4713-5-11 of the Administrative Code.

(J) Any school offering a career-based intervention (CBI) program approved by the ODE may allow a student to participate for no more than forty-five clock hours in a program approved by the board. A student participating in the CBI program, but not officially enrolled in a program approved by the board, may do so under the following limitations:

(1) The CBI student shall participate in no more than forty-five clock hours of theory based lessons and practical lessons combined. Participation shall only cover the course's basic lessons.

(2) The CBI student shall not perform services on any individual.

(3) A CBI student may only perform services on a mannequin or an artificial hand.

(4) The school shall document any participation time a CBI student spends in the theory and in the practical lessons. The school shall make this information available to the board upon request.

(5) Upon the conclusion of forty-five clock hours of participation, the student shall no longer be eligible to participate in theory or practical lessons unless enrolled.

(K) Any school that wishes to implement distance learning as part of its curriculum must adhere to the following guidelines:

(1) The contracted course or program length must meet the board requirements set forth in rule 4713-5-03 of the Administrative Code.

(2) Clock hours or credit hour equivalence earned through distance learning shall not exceed twenty per cent of the required program hours.

(3) If distance learning is made available to students, the student contract must clearly state that any hours or equivalent credit hours attained in this manner may not be recognized by other states or schools.

(4) The school must determine if prospective students have the skills and comprehension to succeed in a distance learning environment and the school must maintain in each student's record, documentation of the method used to determine the student's skill and comprehension.

(5) The school must provide students with textbooks, supplementary instructional materials, and any additional equipment necessary to fulfill the program and course requirements.

(6) Students and instructors must have access to technical support for the educational course(s) or program(s) during the designated educational time frame established by the school to complete the assigned distance learning materials.

(7) Observable, measurable, and achievable student performance outcomes shall be identified so that courses and programs offered through distance learning can be compared to courses and programs with similar subject matter and objectives offered through traditional means. Schools must track and record student performance outcomes in such a manner as to allow an agent of the board to review the record for progress of any student engaged in distance learning. Distance learning assignments that are not completed through a program or system that tracks the time the student is engaged must have predetermined amount of time assigned. The predetermined amount of time must be documented.

(8) Distance learning is not permitted as a method of delivery of clinical services on a live model/client. These services may only be completed on a mannequin. To qualify for clinical services distance learning credit, the student must have successfully completed the training and passed the certification tests in accordance with paragraph (A) of rule 4713-5-01 of the Adminsitrative Code for that type of service.

(9) The school shall be responsible for the quality of the courses of study and programs offered through distance learning methods and the achievement of student performance outcomes, irrespective of any contractual arrangements, partnerships, or consortia entered into with third parties for the provision of components of a distance learning program or course of study. All distance learning content must be approved by the board before it is offered to students, and any changes in curriculum must be approved before being offered.

(10) The instructional staff that provides instruction in distance learning programs must have the qualifications, experience, and credentials to support the program or course of study.

(L) Employees of schools cannot earn clock hours towards program completion while acting as an employee of the school. Any school that has employees enrolled in programs at the school must properly document the times when the employee is acting as a student and when they are acting as an employee of the school. This documentation must be made available upon request.

Last updated January 5, 2026 at 10:19 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-03 Required course curriculum.

(A) Each school shall annually provide to the board a course curriculum for review and approval that takes into consideration the subjects and coursework required for licensure, including incorporating any standards adopted by the board pursuant to Chapters 4709. and 4713. of the Revised Code.

(1) A proprietary school may use its own form to outline its course curriculum, but the board shall approve the course curriculum prior to its use.

(2) Prior to the beginning of each school year, a career technical school must outline its course curriculum using forms provided by the board, and the board must approve the course curriculum prior to its use.

(B) All career technical schools and proprietary schools offering programs in cosmetology, or a branch of cosmetology, or barbering, may schedule either clock hours, credit hours, or competency-based credit hours in accordance with the rules of the board and in an amount equivalent to the total clock hours required for each program offered. Competency-based credit shall only be offered for academic courses allowed under paragraphs (B)(1), (B)(2), (B)(3), (B)(4), and (B)(5) of this rule. Career technical schools shall meet the program requirements as follows:

(1) The total time scheduled for the cosmetology program shall be at least fifteen hundred hours and sufficient to complete and pass the approved course curriculum. Cosmetology students shall successfully complete and pass the cosmetology program course curriculum which may include up to a maximum of four academic courses that meet state curriculum minimum graduation requirements and are taken during the time the student is enrolled in the cosmetology program. The academic courses to be taken during the time the student is enrolled in the cosmetology program can include any of the courses in paragraph (B)(6) of this rule, or if a student is on an IEP, as required by the IEP.

(2) The total time scheduled for the hair design program shall be at least one thousand hours and sufficient to complete and pass the approved course outline curriculum. Hair design program students shall complete and pass hair design course outlines which may include up to a maximum of one hundred fifty hours of academic courses that meet state curriculum minimum requirements and are taken during the time the student is enrolled in the hair design program. The academic courses to be taken during the time the student is enrolled in the hair design program can include any of the courses in paragraph (B)(6) of this rule, or if a student is on an IEP, as required by the IEP.

(3) The total time scheduled for the barbering program shall be at least eighteen hundred hours and sufficient to complete and pass the approved course curriculum. Barber students shall successfully complete and pass the barber program course curriculum which may include up to a maximum of four academic courses that meet state curriculum minimum graduation requirements and are taken during the time the student is enrolled in the barbering program. The academic courses to be taken during the time the student is enrolled in the barber program can include any of the courses in paragraph (B)(6) of this rule, or if a student is on an IEP, as required by the IEP.

(4) The total time scheduled for the esthetics program shall be at least six hundred hours and sufficient to complete and pass the approved course outline curriculum. Esthetics program students shall complete and pass esthetics course outlines which may include up to a maximum of one hundred fifty hours of academic courses that meet state curriculum minimum requirements and are taken during the time the student is enrolled in the esthetics program. The academic course to be taken during the time the student is enrolled in the esthetics program can include any of the courses in paragraph (B)(7) of this rule, or if a student is on an IEP, as required by the IEP.

(5) The total time scheduled for the manicuring program shall be at least two hundred hours and sufficient to complete and pass the approved course outline curriculum. Manicure program students shall complete and pass manicure course outlines which may include up to a maximum of fifty hours of academic courses that meet state curriculum minimum requirements and are taken during the time the student is enrolled in the manicure program. The academic course to be taken during the time the student is enrolled in the manicure program can include any of the courses in paragraph (B)(7) of this rule, or if a student is on an IEP, as required by the IEP.

(6) The four academic courses from the following list shall be the only courses counted in paragraph (A)(1) of this rule: anatomy; physiology; chemistry; advanced chemistry; any mathematics; finance; business marketing; integrated English III and IV; applied communications; English language and composition; speech; physics, and advanced biology courses accepted as meeting graduation requirements of twenty-one carnegie units or as required by the IEP. The four academic courses that shall be counted as part of the total time scheduled for the approved program shall constitute no more than twenty-five per cent of the hours required to complete the program.

(7) The one hundred fifty hours of academic courses may only be on the following subjects: anatomy; physiology; chemistry; advanced chemistry; physics; biology; advanced biology.

(C) Career technical schools may contract with proprietary schools for students to complete and pass portions of the course curriculum in order to obtain full credit for the program. Career technical schools are responsible for student outcomes unless the contract states otherwise.

(D) The total time scheduled for a barber program for licensed cosmetologists and hair designers shall be at least one thousand hours and comply with the program requirements set forth in rule 4713-5-02 of the Administrative Code.

Last updated January 5, 2026 at 10:19 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-04 Proprietary schools.

(A) A proprietary school may conduct day and night courses.

(B) Career technical schools offering adult programs will be considered a proprietary school. Career technical schools may only offer adult education with the ODE and board approval.

Last updated January 2, 2025 at 2:11 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-06 Hours awarded.

(A) For purposes of awarding clock hours, credit hours, or competency-based credit, schools shall only award students hours for courses taken and passed in cosmetology, courses taken and passed in one of the branches of cosmetology, cosmetology business management, courses taken in compliance with paragraph (B)(4) of rule 4713-5-03 of the Administrative Code, or courses taken and passed in barbering.

(B) Students shall be awarded any whole clock hour, equivalent credit hour, or part thereof, as defined under rule 4713-5-01 of the Administrative Code, in attendance.

Last updated November 4, 2024 at 1:41 PM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-09 Enrollment procedure.

(A) All school enrollments shall be submitted via email on forms provided by the board. The enrollment form shall be submitted to the board within thirty days of the student's enrollment date. The enrollment date shall be that date upon which the student begins training and is not necessarily the date upon which the student contracts with the school for training.

(B) Potential students of any school licensed by the board shall be advised, prior to enrollment, that only United States citizens and individuals who are eligible for state or local public benefits under Section 411 of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, Pub. L. No. 104-193, 110 Stat. 2268 (1996), 8 U.S.C. 1621, shall be eligible for any type of license or permit to practice a branch of cosmetology or barbering in Ohio. A student must submit proof of such eligibility with the student's application to take the state examination.

Last updated January 2, 2025 at 2:12 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-10 Records and reports.

(A) A school shall maintain records for each student on a form that either has been designed by the board or follows closely the design of the board's form.

(1) The records shall have the student's full legal name and the date of enrollment.

(2) All schools shall maintain an accurate and complete record of all training, including the records of each student's total clock hours received each day and the cumulative hours accrued in the program of study.

The school shall maintain on file documentation that clearly indicates student's progress toward completion of the board approved course curriculum. The documentation shall include the final grade for the theory and practical lessons for each course outlined in the program curriculum.

(B) Schools shall provide each student with a copy of a monthly individual report of student hours by the fifteenth day of each month. Students are responsible for checking this report and notifying the school of any errors on the report.

(C) Schools shall file a monthly attendance and hours report with the board as outlined in this rule. The report shall be typewritten with the student's names listed in alphabetical order and filed with the board as required.

Schools shall report no later than the twentieth day of the following month the number of hours of instruction obtained by each student each month and the total clock hours accrued since the date of enrollment. Schools offering credit hours or competency-based credit must convert all hours to clock hours for reporting purposes under this rule.

(D) If a dispute arises between a student and a school over the number of hours obtained by the student, upon notification by the board, the school shall immediately certify to the board a copy of the student's records listing the daily number of hours obtained by the student in each major subject area or program/course credits earned. The board shall then resolve the discrepancy by examining the school's records and any information submitted by the student. Upon notification of the board's findings, the school shall certify and send to the board a corrected copy of the student's records within ten days of the mailing date of notification.

(E) Annually, on or after the thirtieth of June, each school shall report to the board for the period beginning on the first of July from the prior year to the thirtieth of June in the current year the following information:

(1) The number of students enrolled in courses at school;

(2) The number of students graduated during the period;

(3) The annual cost for students to attend the program;

(4) The loan default rates for the school.

Last updated November 4, 2024 at 1:41 PM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-11 Final training records.

(A) A school shall maintain a complete training record for each student. At a minimum, a training record will record the name of the course(s), number of clock hours or credit hours completed and passed in each course in the curriculum outline, and the associated grades for theory, practical, and any applicable academic courses.

(B) A certified final training record for each student shall be prepared and provided to each student upon completion of their program. The certified final training record, along with the student's application for licensure, must be provided to the board upon the student's successful completion and passing of the program. The record shall become a part of the student's application to take the board examination for the student's program of study as a prerequisite to receiving any license.

(C) The final training record of each student shall be kept for a minimum of five years from the date of enrollment or until the final training record is transferred to the board, whichever occurs first.

(D) If a school closes permanently while students are enrolled, the school shall provide each student with a complete copy of their student file within sixty days of the final date of the school's operations.

(E) Schools may keep these records at offices located outside the school's training facilities.

(F) Such records shall be available upon request by the board or its authorized agent or pursuant to an inspection or investigation within an hour.

(G) A student may request in writing a review of their records. The school shall promptly provide the following:

(1) All records relating to the student's contractual agreements, attendance and progress.

(2) All training records, including record of the student's courses completed and passed, clock hours or credit hours earned, and the associated grade for each course.

(H) For a current student, the school shall produce records within three business days from the date of the request.

(I) For an individual who is not currently a student, the school shall produce the records within ten business days, except for those records a school is no longer required to retain as set forth in this rule.

(J) Financial records stored off-site by a third party provider of financing shall be produced within ten days.

(K) If copies of records are requested, the school may charge a reasonable fee for providing copies of the records, provided that the fee would not prevent the student's access to the records.

(L) The review by any student to whom the specific records relate shall occur during regular school office hours.

(M) A school official may be present during any records review in order to ensure the integrity of the record.

(N) If a student has failed to meet its financial obligation to the school, the school shall notify the board through the certified training record. Until the board is notified that the student has met their obligations, the board may not allow the student to sit for examination. Once the student has met any outstanding obligations, the school shall immediately provide the student with their certified final training record.

Last updated January 2, 2025 at 2:12 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-13 Transfer procedure.

(A) A student, currently or previously enrolled in a school licensed by the board who intends to transfer to another licensed school shall complete a transfer request form. The student shall notify the school in which the student is enrolled according to the school's procedure as found in the handbook or catalogue.

(B) The school shall file a certified training record or board approved "discontinuance form" with the board within fourteen days of receiving the student's notice of transfer.

(C) Upon receipt of the certified training record or discontinuance form, the board shall notify the school to which the student wishes to transfer of the number of clock hours approved.

(D) If a student has failed to meet its financial obligation to the school, the school shall notify the board through the board approved discontinuance form. Until the board is notified that the student has met their obligations, the board may not transfer the students hours. Once the student has met any outstanding obligations, the school shall immediately provide the student with their certified final training record.

(E) If the original school refuses for reasons other than contractual financial obligations to release a student's certified training record and discontinuance form, the board, or its authorized agent, may request the records from the school in order to establish the hours earned for the student. If the board requests the record, the school shall promptly provide the student's complete training record to the board.

(F) Any student wishing to transfer schools shall not accrue any clock hours for training at the new school until the new school has received an official transfer of hours letter from the board. This provision does not apply to students enrolled in a career technical school that seek to transfer to another career technical school in this state.

(G) An exception to this rule will be made if two schools are owned by the same person. When a student transfers schools and the schools share ownership, a school shall not be required to file a discontinuance form, but shall submit an electronic form as specified by the board. If the student does not immediately transfer, but instead waits six months or more, the school shall use the discontinuance form and shall file that form with the board.

(H) A student who desires to transfer to another school shall only receive those clock or credit hours from the current program of study that directly apply to the new program of study.

(1) Not all hours within a designated program of study shall be transferable to another program of study.

(2) Of the clock hours that the board finds may transfer to the new school, the new school shall determine the number of clock hours it is willing to accept. The school shall notify the student prior to the student signing the contract with the new school.

(I) Any student attending a school licensed in another state or territory of the United States or the District of Columbia may transfer to an Ohio licensed school and be given credit not to exceed one hour for one hour basis. To be eligible to receive the clock hours, the student shall meet the requirements for license eligibility set forth in section 4713.28 of the Revised Code and in rules 4713-5-09 and 4713-5-24 of the Administrative Code. Career technical schools shall give a performance examination to determine the number of clock hours the school is willing to accept.

Last updated January 2, 2025 at 2:12 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-14 Discontinuance/closure of operation.

(A) Any school whose management or owner or other individual has decided to discontinue the operation of the school shall inform the board at least sixty days prior to the final date of the school's operation. Any school that closes for business, shall forward to the board a complete, certified training record for each student within fourteen days of the completion of any training hours by any student.

(B) A school shall inform the board at least fifteen days in advance of any temporary closures resulting in more than one day, with the exception of closures for national holidays, inclement weather advisories, planned seasonal closures. If the school closes entirely or cancels classes without advanced planning, the school may be subject to disciplinary action by the board.

(C) If a school closes permanently and ceases to offer instruction after students have enrolled, or if a program is canceled after students have enrolled and instruction has begun, the school shall make arrangements for students or implement any applicable teach-out agreement in compliance with the following requirements.

(1) The school shall notify students in writing at least sixty days in advance of the final date of the school's operations. Students shall receive a refund in accordance with paragraph (A)(8) of rule 4713-3-11 of the Administrative Code.

(2) The arrangements or agreement shall offer the student a reasonable opportunity to promptly resume and complete the canceled program(s) of study or a substantially similar program of study at an institution (or institutions) which offer similar educational programs.

(3) The arrangements or teach-out agreement should be performed by an institution in the same geographic area as the closing school.

(4) The original school shall notify affected students individually of the availability and total cost of the arrangement or teach-out agreement, and diligently advertise such availability. The agreements among institutions may provide that these notices may be sent by the school(s) that are accepting students from the original school.

(5) The school that is closing or has closed shall submit to the board a list of all students who were enrolled at the time of closure, and indicate on it the arrangements made for each student to complete his or her education.

(6) The original school shall dispose of school records per rule 4713-5-11 of the Administrative Code.

Last updated November 4, 2024 at 1:41 PM

History

Effective: April 25, 2017
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-15 Treatment of student withdrawing from school.

For each student that withdraws or is terminated from a program, a school shall do the following:

(A) Maintain a training record that accurately documents the student's completed coursework, grades, and associated clock or credit hours.

(B) File a certified training record and board-approved discontinuance form with the board within fourteen days of the student's final date of enrollment in the program.

(C) Should a student, who withdrew from the program, decide to return to the same school, the school shall submit a new enrollment form showing that the student has re-enrolled.

(D) If the student enrolls in a school other than the original school, the student's hours shall be transferred as set forth in rule 4713-5-13 of the Administrative Code.

Last updated November 4, 2024 at 1:41 PM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-17 Licensed instructors on premises.

(A) During all school hours, a school shall have a licensed instructor on duty to teach courses on the theory and practical application of all programs. There shall be a minimum of one instructor for each twenty-five students or part thereof in attendance. Should a licensed instructor, operating within the instructor to student ratio established by this rule, determine that a student requires additional training in a theory subject and the instructor can effectively oversee the student's theory activity with no impact on their ability to oversee clinic instruction for the remaining students, the student may clock theory hours under the direct supervision of the licensed instructor. Any time clinic or theory courses are conducted concurrently in separate areas of the facility that prevent direct supervision, at least two instructors must be present. All theory and practical courses for program hours must be taught and led by a licensed instructor. Third party resources may be utilized to provide additional context and information, but may not be used as the sole method of instruction.

(B) A school may count a state-credentialed teacher in math, english, and/or science as a board licensed instructor when they are teaching those areas of the cosmetology course outlines for which they are licensed/certified.

Last updated January 2, 2025 at 2:12 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-21 Instructor limitations.

(A) Instructors are prohibited from providing services on members of the public in a licensed school. Instructors may perform demonstrations only.

(B) An instructor shall only teach the areas of practice in which the instructor is currently licensed.

(C) All instructors must be properly licensed and comply with applicable limitations in accordance with sections 4709.10 and 4713.44 of the Revised Code.

Last updated January 2, 2025 at 2:12 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-22 Charges for service and student compensation.

(A) No student shall be paid for the performance of services upon a patron or upon another student.

(B) A licensed school may charge for cosmetology or barbering services rendered to the public in the school clinic by supervised students.

Last updated November 4, 2024 at 1:42 PM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-24 Expiration of hours.

(A) A student has five years from the original date of enrollment to accrue the required number of clock hours, complete, and pass the program in which they are enrolled. Any student that has been unable to complete the program within the five year period will lose all accrued clock hours, competency-based credit, or credit hours, unless currently enrolled.

(B) Applicants for licensure who have completed the required number of clock hours and passed the program within five years of the original date of enrollment shall retain all clock hours and will remain eligible for the associated examination.

Last updated January 2, 2025 at 2:12 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-27 Infection control.

All schools must follow all of the infection control statutes and rules found in Chapters 4709. and 4713. of the Revised Code and Chapter 4713-15 of the Administrative Code.

Last updated February 12, 2024 at 8:46 AM

History

Effective: February 12, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4713-5-28 Attire for applicants taking examinations at the board.

(A) All applicants shall wear appropriate clothing when scheduled to take the state licensure examination.

(1) Clothing that is comfortable and practical for work or a school uniform are acceptable attire. A clean smock or apron may be worn over attire.

(2) The following attire is not permitted in the examination center during an examination: clothing that shows excessive skin, clothing with offensive language, sleeveless attire, torn, dirty or tattered clothing, or other clothing as determined by board staff.

(B) An applicant not admitted to the test center due to attire shall be dismissed, and required to reschedule for the state examination.

Last updated February 12, 2024 at 8:47 AM

History

Effective: February 12, 2024
Promulgated Under: 119.03

Chapter 4713-6 Internship Program

Ohio Adm.Code 4713-6-01 Internship program definitions.

(A) "Good standing" means the following:

(1) The licensee maintains a valid, current license issued by the board;

(2) The individual, salon, barber shop, or school has no current or pending discipline; and

(3) Has no unpaid fines or penalties.

(B) "Appropriate training" means the student intern has completed at least fifty per cent of the required program hours in which the student is enrolled.

(C) "Direct and immediate supervision" means the student intern shall work on a paying client, only in an assisting capacity, when a designated licensee is present to oversee the work process. The tasks performed by the student intern shall be within the scope of practice of the designated licensee who is supervising the student intern.

(D) "Directly supervised" means the student intern shall not use or apply chemical treatments unless the designated licensee is present to oversee the work process. The tasks performed by the student intern shall be within the scope of practice of the designated licensee who is supervising the student intern.

Last updated January 2, 2025 at 2:20 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-6-02 Eligible participants.

(A) All schools in good standing with the board may participate in the internship program at their sole discretion. Schools may direct and set limits on total hours and days of the week.

(B) The amount of clock hour credit earned by a student in an internship program shall not exceed twenty per cent of the total course hours necessary for completion of the specific program.

(C) Students shall have completed at least fifty per cent of their required program hours before they are eligible to participate in the internship program. All hours earned while participating in the internship program shall only be applied to the clinic portion of the student's required curriculum. The following additional restrictions apply:

(1) Students shall only provide certified services. "Certified services" means services that a student has been authorized by the school to provide after successfully passing a theory and practical test for each service rendered to the public;

(2) Students shall be in good standing at the school;

(3) Students shall have written permission from their parents, if they are minors; and

(4) Students shall have met the schools eligibility requirements.

(D) Licensed facilities shall have a licensee with at least one or more years of experience within the scope of practice of the intern present in the facility.

(1) At no time shall an intern work in a licensed facility without an experienced licensee as set forth in this rule being present and in direct and immediate supervision of the work of the intern.

(2) A licensed facility shall only provide training to an intern for services that are offered to the public as part of the facility's service menu.

(E) Schools or licensed facilities that violate any part of Chapter 4713-6 of the Administrative Code shall be ineligible to participate in the internship program for one year after the violation has been resolved.

Last updated January 5, 2026 at 10:19 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-6-04 Internship agreement.

The school and a licensed facility shall have a written agreement to delineate responsibilities, which shall include the following at minimum:

(A) Approved licensees shall assess student capabilities before allowing them to work on customers. Approved licensees shall provide a written assessment to the school on forms provided by the board.

(B) All assessments of hours shall be done in increments of not more than sixty hours. All internship hours shall be assessed.

(C) Licensed facilities shall inform all clients of the student's intern status before the student provides any services on a client.

(D) facilities shall require that all interns wear a visible identification badge.

(E) Facilities shall not pay interns for any work performed while interning.

(F) Students shall be required to maintain a daily journal of all services, jobs, and tasks performed by the student during the internship. The approved licensee must sign off or initial each page to verify the accuracy of the entries. The school shall review the journal on a regular basis for evaluation purposes.

(G) Approved facilities shall use a sign in/out form provided by the board to track the hours of each student intern. Facilities shall ensure that each intern is at all times under the "direct and immediate supervision" as defined in paragraph (C) of rule 4713-6-01 of the Administrative Code.

(H) The school and the approved facility shall have a signed training agreement and a completed training plan on file. Schools shall provide salons with an intership packet that includes the laws and rules governing internships, the school's policies and procedures, and the student certifications required to participate in the internship program.

(I) Students shall be scheduled for at least three hours and students shall not exceed an aggregate ten hours per day as required by sections 4709.073 and 4713.32 of the Revised Code.

(J) The agreement shall have a non-discrimination clause.

(K) Schools participating in the internship program shall submit a copy of their written agreement to the board.

Last updated January 2, 2025 at 2:21 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-6-05 Student identification.

While working in an approved facility, all students participating in the internship program shall wear a visible identification badge issued by the student's school. The identification badge shall have on it: the word "intern", indicate the type of program in which the student is enrolled, the student's name, and the school name. The student intern shall have government photo identification or school issued photo identification immediately available at all times when interning and shall show the identification to a board inspector upon inspection or request.

Last updated January 2, 2025 at 2:21 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Chapter 4713-7 Exams

Ohio Adm.Code 4713-7-01 Processing of applications for licensing and examination.

All applications for licensing and examination shall be made electronically. For the purposes of filing an electronic application with the Ohio elicensing system, the applicant shall create and maintain a registered "User ID" and password for the system. The use of the "User ID" password created by the applicant is the sole responsibility of the applicant or licensee to secure and maintain, and use shall be limited to filing an electronic application for initial licensure and examination and subsequent renewals of such licenses. The "User ID" and password shall constitute the legally recognized signature of applicant or licensee for the purpose of this rule and may not be transferred, distributed, or shared with any other person. All application fees are non-refundable.

Last updated November 4, 2024 at 1:42 PM

History

Effective: March 21, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-7-02 No communication between applicants during examination.

Each examinee shall be assigned an individual workstation. The examinees shall not communicate with other examinees during the examination and they shall not have any written material, unless provided by the board. Electronic devices are prohibited within the examination area with the exception of calculators, which may be furnished by the board. An applicant found violating any rule or participating in any other type of misconduct shall be dismissed and the applicant shall automatically fail the examination.

Last updated February 12, 2024 at 8:48 AM

History

Effective: February 12, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4713-7-03 Examination rooms.

The examination rooms shall be closed to everyone except examinees, examiners, and members of the board unless otherwise permitted by the board.

Last updated December 6, 2023 at 11:50 AM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-7-04 Content of examinations.

The examinations for barbering and each branch of cosmetology shall be approved by the board and must be consistent with the board-approved curricula.

Last updated January 2, 2025 at 2:21 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-7-05 Language requirements.

Any request for a specific medical or other exception to the board examination requirements shall be made with the original application for examination, or at least two weeks prior to the scheduled examination date, to allow the board time to attempt to accommodate the request.

Last updated December 6, 2023 at 11:50 AM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-7-08 Applications to practice branches of cosmetology or barbering from active duty military members, spouses of active duty military members, or veterans.

Active duty military members, spouses of active duty military members, or veterans are eligible for temporary licensure pursuant to section 4743.041 of the Revised Code in any branch of cosmetology or barbering if they meet the following requirements:

(A) Active duty military members or spouses of active duty military members are exempt from having to take an examination to practice any branch of cosmetology or barbering in the state of Ohio while in active duty status and for the six-months following discharge from active duty upon filing the following:

(1) A board-approved application;

(2) Proof that the applicant holds an active license, or equivalent, to practice any branch of cosmetology or barbering in any other state, territory of the United States, or the District of Columbia; and

(3) In the case of an active duty military member a copy of the member's current military orders or copy of current military I.D. card, or

(4) In the case of an application from a spouse of an active duty military member, provide the following:

(a) Proof the applicant is married to an active duty military member by providing a notarized copy of a marriage certificate;

(b) Proof the spouse (not the applicant) is assigned to a duty station in this state by providing a copy of the official active duty military orders; or

(c) Proof the spouse (not the applicant) has been assigned to active duty in a foreign country and the applicant is residing in the state of Ohio during the spouse's deployment.

(5) In the case of a veteran who was honorably discharged and is relocating to the state of Ohio within six months of discharge, a copy of the veteran's discharge paperwork reflecting their status and discharge date.

(6) In the case of a spouse of a veteran who was honorably discharged and is relocating to the state of Ohio within six months of discharge, provide the following:

(a) Proof the applicant is married to a veteran who was honorably discharged and is relocating to the state of Ohio within six months of discharge by providing a notarized copy of a marriage certificate;

(b) A copy of the veteran's discharge paperwork reflecting their status and discharge date.

(B) A temporary license issued pursuant to section 4743.041 of the Revised Code shall be valid for six years from the date of original issuance.

(D) There is no fee associated with a temporary license issued pursuant to section 4743.041 of the Revised Code.

(E) Veterans coming from out of state are eligible for a license to practice any branch of cosmetology or barbering in the state of Ohio in accordance with the provisions of rules 4713-7-09 and 4713-7-16 of the Administrative Code.

(F) Active duty military members, spouses of active duty military, veterans, and the spouse of a veteran, are eligible to take the appropriate advanced practice license examination for each branch of cosmetology pursuant to section 4713.30 of the Revised Code.

(G) The board shall prioritize and expedite an application under this rule received from an active duty military member, the spouse of an active duty military member, a veteran, spouse of a veteran, or the surviving spouse of a veteran. The board shall record, track, and monitor such applications through the eLicense Ohio system.

Last updated January 2, 2025 at 2:30 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-7-09 Out of state license holder applications for Ohio licenses.

(A) Upon application to the board to practice cosmetology, or any branch of cosmetology, as provided for in section 4713.34 of the Revised Code, and submission of required application fee(s), a person who is licensed or registered as a cosmetologist, or in any branch of cosmetology, under the laws of another country, shall be granted licensure in the state of Ohio upon taking and passing Ohio's practical and theoretical examinations provided the total amount of hours required to complete their program were at least eighty percent of the program hours required in the state of Ohio and the licensing jurisdiction requires that testing occur at a facility managed by a centralized governing licensing body. Persons from other jurisdictions must provide certified proof of holding an equivalent license issued by their country of origin, and certified proof of training hours.

(1) The board may waive the requirement to take and pass Ohio's practical examination, and theoretical examinations examination, or both, for any individual who holds a valid license to practice cosmetology, or a branch of cosmetology other than manicuring, from another jurisdiction if all of the following are met:

(a) The individual has held an active license or equivalent in cosmetology, or a branch of cosmetology;

(b) The licensing authority required at least eighty percent of the program hours required in the state of Ohio at the time the license was granted;

(d) The licensing jurisdiction required a theory examination at the time the license was granted; and

(e) The licensing jurisdiction extends similar reciprocity opportunities to individuals licensed in Ohio.

(2) If an individual licensed by another jurisdiction meets all of the requirements listed in paragraph (A) of this rule, with the exception of paragraph (A)(1)(c) or (A)(1)(d) of this rule, the board may waive the respective examination requirement that was previously completed in the original licensing jurisdiction.

(B) Upon application to the board to practice barbering, as provided for in section 4709.08 of the Revised Code, and submission of required application fee(s), a person who is licensed or registered as a barber, under the laws of another country, shall be granted licensure in the state of Ohio upon taking and passing Ohio's practical and theoretical examinations provided the total amount of hours required to complete their program were at least eighty percent of the program hours required in the state of Ohio and the licensing jurisdiction requires that testing occur at a facility managed by a centralized governing licensing body. Persons from other jurisdictions must provide certified proof of holding an equivalent license issued by their country of origin, and certified proof of training hours.

(1) The board may waive the requirement to take and pass Ohio's practical examination, and theoretical examination, or both, for any individual who holds a valid license to practice barbering from another jurisdiction if all of the following are met:

(a) Is at least eighteen years of age;

(b) The licensing jurisdiction required at least eighty percent of the program hours required in the state of Ohio at the time the license was granted;

(d) The licensing jurisdiction required a theory examination at the time the license was granted; and

(e) The licensing jurisdiction of the applicant extends similar reciprocity opportunities to individuals licensed in Ohio.

(2) If an individual licensed by another jurisdiction meets all the requirements listed in paragraph (B)(1) of this rule, with the exception of paragraph (B)(1)(c) or (B)(1)(d) of this rule, the board may waive the respective examination requirement that was previously completed in the original licensing jurisdiction.

(C) After issuance of a license to practice cosmetology, any branch of cosmetology, or barbering in accordance with this rule, section 4709.07 of the Revised Code, section 4713.28 of the Revised Code, or Chapter 4796. of the Revised Code, the board shall not provide certified verification of licensure to any other state, territory of the United States, District of Columbia, or other country until one year after the date of issuance. The restriction on certification and transferability of licensure under this division do not apply to any of the following:

(1) A person who is an active duty military member or spouse of an active duty military member who provides proof of military orders transferring them or their spouse to another state, territory of the United States, District of Columbia, or another country; or

(2) A person who presents valid proof of the necessity to move to another state, territory of the United States, District of Columbia, or another country due to acceptance of a spouse's employment or illness of an immediate family member.

Last updated January 5, 2026 at 10:19 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-7-10 Testing fraud.

(A) Any individual who presents false identification or is caught attempting to test for another individual shall be barred from entering the examination, and the applicant shall receive a failing grade on any part of the examination scheduled for that day.

(B) Any individual who is caught cheating on an examination shall be immediately removed from the examination and shall receive a failing grade on any part of the examination scheduled for that day.

(C) Any individual who violates paragraph (A) or (B) of this rule shall be prohibited from reapplying for examination until the resolution of any administrative action.

(D) Any individual who violates paragraph (A) or (B) of this rule shall be subject to additional disciplinary action from the board.

Last updated January 2, 2025 at 2:30 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-7-11 Temporary pre-examination work permit.

Qualified applicants for examination under Chapters 4709. and 4713. of the Revised Code are eligible for a temporary pre-examination work permit.

(A) Every applicant who desires to practice prior to examination shall obtain a temporary pre-examination work permit from the board. The temporary pre-examination work permit actively authorizes the holder to engage in the licensed practice for which they are awaiting examination under the supervision of a board licensee. The temporary pre-examination work permit may be extended one time by the board. However, no person is entitled to more than one extension, and applicants are not permitted to practice beyond the date of the extension. The temporary pre-examination work permit of a person who fails any part of the examination shall not be extended.

(B) On the date of examination, after successfully passing the examination, the temporary pre-examination work permit may be extended to allow the applicant to continue to work pending receipt of the applicant's license. Applicants will not be permitted to practice beyond the expiration date of the extension.

Last updated January 2, 2025 at 2:30 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Chapter 4713-8 Standards of Safe and Effective Practice

Ohio Adm.Code 4713-8-01 General information.

(A) The purpose of this chapter is to establish:

(1) Minimal acceptable standards of safe and effective barber and cosmetology practices for a cosmetologist, barber, hair designer, esthetician, natural hair stylist, manicurist, and boutique service registration holder;

(2) Criteria for the board to evaluate:

(a) Whether a person who practices barbering, cosmetology, a branch of cosmetology, or a boutique service does so in a safe and effective manner, adhering to the standards set for safety, sanitation and disinfection in the board's laws and rules and practicing barbering or cosmetology in a manner that does not jeopardize the public's health or welfare, and

(b) Adherence to acceptable and prevailing standards of barber or cosmetology practice.

(B) The board may determine adherence to acceptable and prevailing standards of safe barber or cosmetology practice by using:

(1) Board member expertise;

(2) An expert witness;

(3) Current barber or cosmetology or related literature which emanates from a recognized body of knowledge;

(4) Position statements, standards for practice, or guidelines for practice from nationally recognized barber or cosmetology entities; or

(5) Other recognized sources that may provide the appropriate expertise or information.

(6) When determining adherence the board shall ensure that all practices are within the definition of that branch of barbering or cosmetology as defined in section 4713.01 of the Revised Code and section 4709.01 of the Revised Code.

Last updated October 22, 2025 at 10:59 AM

History

Effective: May 30, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-8-02 Board consideration of a violation of a standard of cosmetology practice.

(A) The board may impose discipline on a board licensee or boutique service registration holder who does not practice barber services, cosmetology services, or boutique services according to acceptable and prevailing standards of safe, sanitary cosmetology care, or the licensee, boutique service registration holder, or an unlicensed person who fails to follow the laws and rules of this board.

(B) The board may consider mitigating circumstances, such as the following, when making a decision regarding a corrective action, a disciplinary action, a consent agreement, or another program.

(1) Whether the act is willful, intentional, irresponsible, or unintentional;

(2) The frequency of the occurrence of the act at issue;

(3) Whether the act represents a pattern of commissions or omissions;

(4) The outcome of a licensee's actions; or

(5) The level of harm or potential harm to a client.

(C) The board shall follow the administrative process set forth in Chapter 119. of the Revised Code when determining whether a board licensee, boutique service registration holder, a tanning facility permit holder, approved continuing education and tanning certification providers or those who are unlicensed, do not hold a current facility permit or have not been approved to provide continuing education or tanning certification has committed a violation of Chapter 4713. of the Revised Code, Chapter 4709. of the Revised Code, or the administrative rules promulgated under those chapters, and whether it will impose a sanction when violations have been determined by the board to have been committed.

(D) The board may hire a licensed attorney to hold hearings, find facts and make recommendations to the board as to what, if any, disciplinary action should be taken when violations have been alleged against a licensed or an unlicensed person engaging in the practice of barbering, cosmetology, a branch of cosmetology, boutique services, or operating a tanning facility without a permit or a continuing education provider or tanning certification provider or permit holder that fails to follow the board's laws or rules.

Last updated October 22, 2025 at 10:59 AM

History

Effective: May 30, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-8-03 Standards relating to competent practice as a cosmetologist.

(A) A cosmetologist shall provide cosmetology services within a salon where the license is current, active, and appropriate to the scope of practice of cosmetology for a cosmetologist as set forth in section 4713.01 of the Revised Code and the rules of the board.

(B) A cosmetologist shall maintain knowledge of the duties, responsibilities, and accountabilities of practice and shall practice in accordance with the following:

(1) The laws regulating the practice of cosmetology;

(2) The rules of the board;

(3) Any other applicable federal, state, and local laws and rules; and

(4) Position statements, standards for practice, or guidelines for practice from nationally recognized professional cosmetology entities; provided these statements, standards, or guidelines are consistent with existing laws or rules.

(C) A cosmetologist shall demonstrate competence and accountability in all areas of practice in which the cosmetologist is engaged which includes, but is not limited to, the following:

(1) Consistent performance of all aspects of cosmetology services according to acceptable and prevailing standards,

(2) Appropriate recognition, referral or consultation, and intervention, when a complication arises during or after the performance of a specific service or procedure;

(3) The cosmetologist demonstrates appropriate knowledge, skills, and abilities to provide the cosmetology service, and

(4) The cosmetology service does not involve a function or procedure, which is prohibited by any other law or rule and does not exceed the definition of the practice of cosmetology in section 4713.01 of the Revised Code.

(D) Cosmetologists shall not provide any service that claims to have a medical or healing benefit. The scope of practice is limited to beautification, relaxation, and non-invasive services only. The term "therapy" shall only be used for services described in paragraph (PP) of rule 4713-1-01 of the Administrative Code.

(E) Cosmetologists may exfoliate stratum corneum cells only. With proper training, cosmetologists may use any chemical, mechanical or electrical service to exfoliate cells of the stratum corneum.

(F) Cosmetologists may use a sterile, single-use, disposable lancet to enhance the opening in a comedo or to create a small opening in the dead surface corneum to facilitate extraction of a milia. Cosmetologists shall not pierce the stratum corneum or use a lancet for any other purpose. Used lancets shall be immediately disposed of in a sharps disposal container.

(G) Licensees using a device, equipment, chemical, or a product shall comply with the manufacturers' directions when using the device, equipment, chemical, or product;

(H) Cosmetologists working under the direct supervision of a licensed physician shall provide only services within their scope of practice as set forth in Chapter 4713. of the Revised Code and the rules promulgated thereunder.

(I) Chemical peels performed by a cosmetologist shall be mixed and used at an ingredient concentration of thirty per cent solution or less at final formulation with a pH value not less than three, unless all of the following conditions are met:

(1) The chemical peel preparation is a commercially available product approved for use by cosmetologists and/or estheticians;

(2) The licensee can provide documentation from the manufacturer that the specific product does not penetrate below the stratum corneum when used as directed;

(3) The licensee can provide documentation of training and/or certification in the use of the product;

(4) The licensee follows all manufacturer's directions in the use of the chemical peel preparation; and

(5) The preparation is stored according to the manufacturer's specifications and is discarded after its expiration date.

(J) Cosmetologists shall not provide services using any device that produces or amplifies electromagnetic radiation at wavelengths equal to or greater than one hundred eighty nanometers.

(K) Cosmetologists shall not provide services that ablate, damage, or alter any living cells.

(L) A license in cosmetology supersedes the licenses of any branch of cosmetology, and an individual shall surrender all branch licenses to the board when the board issues the individual a cosmetology license, with the exception of an esthetician license, which may be held simultaneously with the cosmetology license.

Last updated January 2, 2025 at 2:31 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-8-04 Standards relating to competent practice as an esthetician.

(A) An esthetician shall provide cosmetology services within a salon where the license is current, active, and appropriate to the scope of practice of esthetics for an esthetician as set forth in section 4713.01 of the Revised Code and the rules of the board.

(B) An esthetician shall maintain knowledge of the duties, responsibilities, and accountabilities of practice and shall practice in accordance with the following:

(1) The laws regulating the practice of esthetics;

(2) The rules of the board;

(3) Any other applicable federal, state, and local laws and rules; and

(4) Position statements, standards for practice, or guidelines for practice from nationally recognized professional esthetic entities; provided these statements, standards, or guidelines are consistent with existing laws or rules.

(C) An esthetician shall demonstrate competence and accountability in all areas of practice in which the esthetician is engaged which includes, but is not limited to, the following:

(1) Consistent performance of all aspects of esthetic services according to acceptable and prevailing standards;

(2) Appropriate recognition, referral or consultation, and intervention, when a complication arises during or after the performance of a specific service or procedure;

(3) The esthetician demonstrates appropriate knowledge, skills, and abilities to provide the cosmetology service, and

(4) The esthetician service does not involve a function or procedure, which is prohibited by any other law or rule and does not exceed the definition of the practice of esthetics in section 4713.01 of the Revised Code.

(D) Estheticians shall not provide any service that claims to have a medical or healing benefit. The scope of practice is limited to beautification, relaxation, and non-invasive services only. The term "therapy" shall only be used for services described in paragraph (PP) of rule 4713-1-01 of the Administrative Code.

(E) Estheticians may exfoliate stratum corneum cells only. They may use any chemical, mechanical or electrical service to exfoliate cells of the stratum corneum.

(F) Estheticians may use a sterile, single-use, disposable lancet to enhance the opening in a comedo or to create a small opening in the dead surface corneum to facilitate extraction of a milia. Estheticians shall not pierce the stratum corneum or use a lancet for any other purpose. Used lancets shall be immediately disposed of in a sharps disposal container.

(G) Estheticians working under the direct supervision of a licensed physician shall only provide services within their scope of practice as set forth in Chapter 4713. of the Revised Code and the rules promulgated thereunder.

(H) Chemical peels performed by an esthetician shall be mixed and used at an ingredient concentration of thirty per cent solution or less at final formulation with a pH value not less than three, unless all of the following conditions are met:

(1) The chemical peel preparation is a commercially available product approved for use by cosmetologists and/or estheticians;

(2) The licensee can provide documentation from the manufacturer that the specific product does not penetrate below the stratum corneum when used as directed;

(3) The licensee can provide documentation of training and/or certification in the use of the product;

(4) The licensee follows all manufacturer's directions in the use of the chemical peel preparation; and

(5) The preparation is stored according to the manufacturer's specifications and is discarded after its expiration date.

(I) Estheticians shall not provide services that ablate, damage, or alter any living cells.

Last updated January 2, 2025 at 2:31 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-8-05 Standards relating to competent practice as a hair designer.

(A) A hair designer shall provide cosmetology services within a salon where the license is current, active, and appropriate to the scope of practice of hair design for a hair designer as set forth in section 4713.01 of the Revised Code and the rules of the board.

(B) A hair designer shall maintain knowledge of the duties, responsibilities, and accountabilities of practice and shall practice in accordance with the following:

(1) The laws regulating the practice of hair design;

(2) The rules of the board;

(3) Any other applicable federal, state, and local laws and rules; and

(4) Position statements, standards for practice, or guidelines for practice from nationally recognized professional cosmetology or hair design entities; provided these statements, standards, or guidelines are consistent with existing laws or rules.

(C) A hair designer shall demonstrate competence and accountability in all areas of practice in which the hair designer is engaged which includes, but is not limited to, the following:

(1) Consistent performance of all aspects of hair design services according to acceptable and prevailing standards;

(2) Appropriate recognition, referral or consultation, and intervention, when a complication arises during or after the performance of a specific service or procedure;

(3) The hair designer demonstrates appropriate knowledge, skills, and abilities to provide the hair design service as licensed, and

(4) The hair designer service does not involve a function or procedure, which is prohibited by any other law or rule and does not exceed the definition of the practice of hair design in section 4713.01 of the Revised Code.

(D) Hair designers shall not provide any service that claims to have a medical or healing benefit. The scope of practice is limited to beautification, relaxation, and non-invasive services only. The term "therapy" shall only be used for services described in paragraph (PP) of rule 4713-1-01 of the Administrative Code.

Last updated October 22, 2025 at 11:00 AM

History

Effective: December 19, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-8-06 Standards relating to competent practice as a natural hair stylist.

(A) A natural hair stylist shall provide cosmetology services within a salon where the license is current, active, and appropriate to the scope of practice of natural hair styling for a natural hair stylist as set forth in section 4713.01 of the Revised Code and the rules of the board.

(B) A natural hair stylist shall maintain knowledge of the duties, responsibilities, and accountabilities of practice and shall practice in accordance with the following:

(1) The laws regulating the practice of natural hair styling;

(2) The rules of the board;

(3) Any other applicable federal, state, and local laws and rules; and

(4) Position statements, standards for practice, or guidelines for practice from nationally recognized professional cosmetology or natural hair stylist entities; provided these statements, standards, or guidelines are consistent with existing laws or rules.

(C) A natural hair stylist shall demonstrate competence and accountability in all areas of practice in which the natural hair stylist is engaged which includes, but is not limited to, the following:

(1) Consistent performance of all aspects of natural hair styling services according to acceptable and prevailing standards;

(2) Appropriate recognition, referral or consultation, and intervention, when a complication arises during or after the performance of a specific service or procedure;

(3) The natural hair stylist demonstrates appropriate knowledge, skills, and abilities to provide the natural hair stylist service as licensed, and

(4) The natural hair stylist service does not involve a function or procedure, which is prohibited by any other law or rule and does not exceed the definition of the practice of natural hair styling in section 4713.01 of the Revised Code,

(D) Natural hair stylists shall not provide any service that claims to have a medical or healing benefit. The scope of practice is limited to beautification, relaxation, and non-invasive services only. The term "therapy" shall only be used for services described in paragraph (PP) of rule 4713-1-01 of the Administrative Code.

Last updated May 18, 2023 at 1:31 PM

History

Effective: December 19, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-8-07 Standards relating to competent practice as a manicurist.

(A) A manicurist shall provide cosmetology services within a salon where the license is current, active, and appropriate to the scope of practice of manicuring for a manicurist as set forth in section 4713.01 of the Revised Code and the rules of the board.

(B) A manicurist shall maintain knowledge of the duties, responsibilities, and accountabilities of practice and shall practice in accordance with the following:

(1) The laws regulating the practice of manicuring;

(2) The rules of the board;

(3) Any other applicable federal, state, and local laws and rules; and

(4) Position statements, standards for practice, or guidelines for practice from nationally recognized professional cosmetology or manicuring entities; provided these statements, standards, or guidelines are consistent with existing laws or rules.

(C) A manicurist shall demonstrate competence and accountability in all areas of practice in which the manicurist is engaged, that includes, but is not limited to, the following:

(1) Consistent performance of all aspects of manicuring services according to acceptable and prevailing standards;

(2) Appropriate recognition, referral or consultation, and intervention, when a complication arises during or after the performance of a specific service or procedure;

(3) The manicurist demonstrates appropriate knowledge, skills, and abilities to provide the manicuring service as licensed, and

(4) The manicurist service does not involve a function or procedure, which is prohibited by any other law or rule and does not exceed the definition of the practice of manicuring in section 4713.01 of the Revised Code.

(D) Manicurists shall not provide any service that claims to have a medical or healing benefit. The scope of practice is limited to beautification, relaxation, and non-invasive services only. The term "therapy" shall only be used for services described in paragraph (PP) of rule 4713-1-01 of the Administrative Code.

Last updated October 22, 2025 at 11:00 AM

History

Effective: December 19, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-8-08 Standards relating to competent practice as a barber.

(A) A barber shall provide barbering services within a barber shop where the license is current and active.

(B) A barber shall maintain knowledge of the duties, responsibilities, and accountabilities of practice and shall practice in accordance with the following:

(1) The laws regulating the practice of barbering;

(2) The rules of the board;

(3) Any other applicable federal, state, and local laws and rules; and

(4) Position statements, standards for practice, or guidelines for practice from nationally recognized professional barbering entities; provided these statements, standards, or guidelines are consistent with existing laws or rules.

(C) A barber shall demonstrate competence and accountability in all areas of practice in which the barber is engaged which includes, but is not limited to, the following:

(1) Consistent performance of all aspects of barbering services according to acceptable and prevailing standards,

(2) Appropriate recognition, referral or consultation, and intervention, when a complication arises during or after the performance of a specific service or procedure;

(3) The barber demonstrates appropriate knowledge, skills, and abilities to provide the barbering service, and

(4) The barbering service does not involve a function or procedure which is prohibited by any other law or rule and does not exceed the definition of the practice of barbering in section 4709.01 of the Revised Code.

(D) Barbers shall not provide any service that claims to have a medical or healing benefit. The scope of practice is limited to cosmetic, relaxation, and non-invasive services only. The term "therapy" shall only be used for services described in paragraph (PP) of rule 4713-1-01 of the Administrative Code.

(E) Barber shall not provide a service on any area of the body other than the head, face, and neck.

(F) Barbers may exfoliate stratum corneum cells only. With proper training, barbers may use any chemical, mechanical, or electrical service to exfoliate cells of the stratum corneum on the head, face, or neck.

(G) Barbers may use a sterile, single-use, disposable lancet to enhance the opening in a comedo or to create a small opening in the dead surface corneum to facilitate extraction of a milia. Barbers shall not pierce the stratum corneum or use a lancet for any other purpose. Used lancets shall be immediately disposed of in a sharps disposal container.

(H) Licensees using a device, equipment, chemical, or a product shall comply with the manufacturers' directions when using the device, equipment, chemical, or product.

(I) Barbers working under the direct supervision of a licensed physician shall provide only services within their scope of practice as set forth in Chapter 4709. of the Revised Code and the rules promulgated thereunder.

(J) Chemical peels performed by a barber shall be mixed and used at an ingredient concentration of thirty per cent solution or less at final formulation with a pH value not less than three, unless all of the following conditions are met:

(1) The chemical peel preparation is a commercially available product approved for use by barbers;

(2) The licensee can provide documentation from the manufacturer that the specific product does not penetrate below the stratum corneum when used as directed;

(3) The licensee can provide documentation of training and/or certification in the use of the product;

(4) The licensee follows all manufacturer's directions in the use of the chemical peel preparation; and

(5) The preparation is stored according to the manufacturer's specifications and is discarded after its expiration date.

(K) Barbers shall not provide services using any device that produces or amplifies electromagnetic radiation at wavelengths equal to or greater than one hundred eighty nanometers.

(L) Barbers shall not provide services that ablate, damage, or alter any living cells.

Last updated January 2, 2025 at 2:31 PM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-8-09 Temporary event salon/barber shop license.

(A) The board may issue a temporary event salon/barber shop license for events located on premises other than a fixed location to licensees who do not qualify for an exemption under section 4713.351 of the Revised Code. A temporary event salon/barber shop license is required when the services provided are not incidental to a licensee's practice in a salon or barber shop. A temporary event salon/barber shop license is valid for the premise where the event is held. The event location must be reported to the board prior to the event on forms prescribed by the board. A holder of a temporary event salon/barber shop license issued under this rule may report a monthly schedule of events and premises in a manner prescribed by the board, in lieu of reporting each premise location separately. Upon recording the new temporary event salon/barber shop premise(s), the cosmetology or barbering services may only be offered at the new salon or shop premise(s) of record.

(B) The types of event premises contemplated by this rule include, but are not limited to, locations where the following events are held: charity events, on-location bridal preparation, bridal shows, and on-location spa events. Also contemplated by this rule are locations such as private residences, care facilities, nursing homes lacking a fixed location salon or barber shop, hospitals, and other health care facilities where elderly or disabled individuals reside who are confined and physically unable to visit a fixed location salon or barber shop.

(C) The applicant shall be responsible for affirming that the salon or barber shop premise for the temporary event will meet the conditions for a salon license under section 4713.41 of the Revised Code or barber shop license under section 4709.09 of the Revised Code. In addition, the applicant shall submit the following:

(1) An application fee of ten dollars;

(2) A complete application form, including:

(a) The name and type of event where cosmetology, barber, or boutique services are to be performed;

(b) The date of the event;

(d) The applicant's address of record.

(D) Licensees and boutique services registration holders shall be responsible for ensuring that they are fully supplied and equipped when they perform services at the premise of record and that they are compliant with all safety and sanitation standards contained in the laws and rules regulating the practice of cosmetology or branches of cosmetology under Chapter 4713. of the Revised Code or barbering under Chapter 4709. of the Revised Code, and rules adopted thereunder.

(E) The board expressly reserves the right to inspect temporary event salon/shop premises at random and without notice.

Last updated August 7, 2023 at 8:50 AM

History

Effective: August 4, 2023
Promulgated Under: 119.03

Ohio Adm.Code 4713-8-11 Standards relating to competent practice as a boutique services registration holder.

(A) A boutique registration holder shall provide boutique services within a salon where the license is current and active as set forth in section 4713.01 of the Revised Code and the rules of the board.

(B) A boutique registration holder shall maintain knowledge of the duties, responsibilities, and accountabilities of practice, and shall practice in accordance with the following:

(1) The laws regulating the practice of boutique services;

(2) The rules of the board;

(3) Any other applicable federal, state and local laws and rules; and

(4) Position statements, standards for practice, or guidelines for practice from any applicable nationally recognized professional entities associatd with boutique services; provided these statements, standards, or guidelines are consistent with existing laws or rules.

(C) A boutique registration holder shall demonstrate competence and accountability in all areas of practice in which the boutique registration holder is engaged. This includes, but is not limited to, the following:

(1) Consistent performance of all aspects of boutique services according to acceptable and prevailing standards, and

(2) Appropriate recognition, referral or consultation, and intervention, when a complication arises during or after the performance of a specific service or procedure.

(D) Boutique registration holders shall not provide any service that claims to have a medical or healing benefit. The scope of practice is limited to braiding, threading, makeup artistry, or shampooing as set forth in section 4713.01 of the Revised Code.

Last updated January 3, 2025 at 8:41 AM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-8-12 Cosmetic therapy.

A person who practices cosmetic therapy, as defined in section 4713.01 of the Revised Code, in a licensed salon shall follow all infection control standards.

Last updated October 22, 2025 at 11:00 AM

History

Effective: March 21, 2022
Promulgated Under: 119.03

Chapter 4713-11 Salons

Ohio Adm.Code 4713-11-03 Water supply; waste disposal.

Every salon or barber shop facility shall be equipped with an adequate supply of hot and cold running water and proper plumbing. Every facility shall also adhere to the following standards:

(A) Safe water supply shall be provided;

(B) Sewage and other liquid wastes shall be disposed of in a sanitary manner;

(C) The storage and collection of solid waste shall be conducted so as to avoid creation of health hazards, rodent harborages, insect breeding areas, and accidents;

(D) Solid waste shall be stored in waste containers with solid sides;

(E) Solid wastes shall be collected or disposed of at least once each week.

Last updated December 6, 2023 at 11:50 AM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-11-04 Permits.

All salons, barber shops, or other board-licensed facilities shall comply with all requirements and/or permits required by state, local, and federal regulations.

Last updated December 6, 2023 at 11:51 AM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-11-05 Restrooms.

All salon or barber shop facilities shall be equipped with at least one restroom, including a toilet and hand-washing sink with running water. The restroom shall be kept clean and functional at all times. The restrooms shall have a soap dispenser, solid waste containers with solid sides or liner, and a paper towel dispenser or equipment for hand-drying. Salons located in a mall, office building, nursing home, or other location with available public restrooms are excepted from the requirement to have a separate restroom located in the salon or barber shop, if a restroom that is clean and functional is nearby and available for use without objection by the owner of the restroom.

Last updated December 6, 2023 at 11:51 AM

History

Effective: March 21, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-11-06 Storage of chemicals.

All chemicals used in the practice of barbering or a branch of cosmetology shall be stored in a safe location that is not readily accessible to customers and/or members of the public.

Last updated December 6, 2023 at 11:51 AM

History

Effective: May 20, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-11-08 Residential salons and barber shops.

(A) Except for salons and barber shops licensed prior to September 5, 1977, a salon or barber shop may be located in a residence provided the salon or barber shop shall have an entrance to the outside separate from the living quarters or garage of the residence. If the salon or barber shop has doors within its interior that allow access into the living quarters, garage, or basement of the residence, the doors shall be solid, have a wood frame or other solid frame, shall be able to be secured, and shall be kept closed during the time when the salon or barber shop is open for business. The salon or barber shop shall also be equipped with at least one restroom, which must include a toilet and a sink with running water, that is separate from the living quarters, garage, and basement of the residence.

(1) Residential salons and barber shops shall be properly licensed according to the branch of cosmetology and/or barbering practiced in the salon.

(2) Residential salons and barber shops shall be subject to all laws and rules of Chapters 4709. and 4713. of the Revised Code and the rules promulgated thereunder, as applicable, in order to obtain and maintain licensure, and shall comply with all licensure and operating requirements prescribed in this chapter for salons and barber shops.

(3) All applicants for a license to operate a residential salon or barber shop shall submit, along with the forms supplied by the board and required fee, a floor plan that is legible, clearly labeled, and drawn to scale. The floor plan must identify the following:

(a) The location of the restroom;

(b) The location of the salon or barber shop and the residence's living quarters; and

(4) All applicants for a license to operate a residential salon or barber shop must obtain proper approval from the local zoning authority to operate a business at the residential location.

Last updated January 5, 2026 at 10:19 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-11-09 Exhaust fumes from service areas.

In any licensed facility, the service area shall be equipped with properly maintained commercial exhaust fans or air filtration equipment that is compliant with local and state commercial building codes.

Last updated February 12, 2024 at 8:49 AM

History

Effective: February 12, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4713-11-10 Services that may be provided in a salon or barber shop.

(A) A salon or barber shop may provide non-cosmetology or non-barbering services as follows:

(1) The salon or barber shop may provide a service regulated by another Ohio board or agency, if the provider of the service holds a current, valid license from the board or agency regulating the service;

(2) The salon or barber shop may offer a service not regulated in Ohio, if the service offered is legal and not in conflict with any law or regulation of the cosmetology or barbering professions, or of the state of Ohio or any municipality, township, or county in Ohio in which the salon or barber shop is located if the services are provided in an area that is separate and distinct, and clearly identified as outside of the licensed area by a substantial, ceiling-high partition.

(B) A salon may permit an independent contractor to provide cosmetology services in the salon if all of the following conditions have been met:

(1) The independent contractor holds an independent contractor license as set forth in rule 4713-13-02 of the Administrative Code; and

(2) Both the salon and independent contractor are in compliance with the laws and rules of practice for independent contractors in the practice of cosmetology.

(C) A barber shop may permit an independent contractor to provide barbering services in a barber shop if all of the following conditions have been met:

(1) The independent contractor holds an individual barber shop license as required by division (C) of section 4709.09 of the Revised Code; and

(2) Both the barber shop and independent contractor are in compliance with the laws and rules of practice for independent contractors in the practice of barbering.

Last updated January 5, 2026 at 10:19 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-11-11 Glamour photography services.

All cosmetology or barbering services performed in conjunction with glamour photography services shall be provided only by a person holding a current, valid license for the branch of cosmetology or barbering being performed.

Last updated December 6, 2023 at 11:51 AM

History

Effective: May 20, 2019
Promulgated Under: 119.03

Ohio Adm.Code 4713-11-12 Non-cosmetology Ohio professional regulatory board licensees.

All licensees from any Ohio professional regulatory board are eligible to work in salons in keeping with the laws and rules of their governing boards. Any issue that arises concerning a licensee shall be referred to the appropriate governing board.

Last updated May 18, 2023 at 1:33 PM

History

Effective: November 1, 2013
Promulgated Under: 119.03

Ohio Adm.Code 4713-11-13 Temporary special occasion work permit.

A temporary special occasion work permit allows persons licensed or registered in another state or country to practice or teach cosmetology or a branch of cosmetology that the person is licensed or registered in their state or country of origin in Ohio for a special occasion. A special occasion must be sponsored by a licensed salon or school. Persons intending to work beyond the scope of the occasion listed on the temporary special occasion permit application shall obtain a license from the board.

(A) Salons are eligible for one temporary special occasion work permit per individual licensee per year.

(B) To receive a permit, the salon shall provide the board documents credentialing the licensee. All documents shall be provided in english or with a certified english translation from a certified translation service located in the United States.

(1) A fifty-dollar fee;

(2) A copy of the license from the licensee's state. If the individual for whom the salon is seeking a temporary special occasion work permit is from a foreign country that does not license the cosmetology field, the salon shall provide documentation of the individual's professional experience;

(3) The dates requested for the special occasion work permit not to exceed one month;

(4) The salon board identification number,.

Last updated October 22, 2025 at 11:00 AM

History

Effective: March 21, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-11-14 Mobile salons and barber shops.

(A) A mobile home, motor home, trailer, or other recreational vehicle may be used as a mobile salon, chemical tanning facility, or barber shop if it complies with the following:

(1) Mobile salons must satisfy all of the criteria for initial licensure under section 4713.41 of the Revised Code. Mobile barber shops must satisfy all of the criteria for initial licensure under section 4709.09 of the Revised Code. Mobile chemical tanning facilities must satisfy all of the criteria for initial licensure under 4713.48 of the Revised Code;

(2) Each mobile salon, chemical tanning facility, or barber shop must be equipped with a functional sink and may have a flush toilet with a holding tank;

(3) The mobile salon's, chemical tanning facility's, or barber shop's responsible party's telephone number, e-mail address, and permanent address shall be included on the mobile salon's or barber shop's application for licensure, and must be updated and accurate;

(4) In operation of the mobile salon, chemical tanning facility, or barber shop, and in disposing of sewage and waste water, each mobile salon, chemical tanning facility, or barber shop shall comply with all applicable federal, state, and local commercial, transportation, environmental, and sanitary regulations;

(5) No service may be performed on a patron in a moving vehicle. Services shall be performed in a mobile salon or barber shop that is parked in a safe, accessible, legal parking spot;

(6) A mobile salon, chemical tanning facility, or barber shop must report operating locations and times to the board, on a form prescribed by the board, prior to providing services to the public. The mobile salon, chemical tanning facility, or barber shop owner may report a weekly or monthly schedule of operating locations and times, in a manner prescribed by the board, in lieu of reporting each location separately. The hours and locations must be reported with sufficient accuracy to permit inspectors to conduct inspections of mobile salons, chemical tanning facilities, or barber shops in the same manner as permanently-placed salons or barber shops; and

(7) Operation of a mobile salon, chemical tanning facility, or barber shop shall cease promptly when:

(a) Waste water storage capacity has been reached;

(b) The toilet and or sink are non-functioning; or

(c) The mobile salon, chemical tanning facility, or barber shop no longer has an adequate supply of clean water, or adequate waste water capacity for completing all cosmetology or barbering services.

(B) Mobile salons, chemical tanning facilities, or barber shops must maintain proper licensure for the branch of cosmetology and/or barbering practiced in the salon, chemical tanning facility, or barber shop.

(C) Mobile salons, chemical tanning facilities, or barber shops shall be subject to all laws and rules of Chapters 4709. and 4713. of the Revised Code, and the rules promulgated thereunder, as applicable, in order to obtain and maintain licensure.

(D) If the mobile salon, chemical tanning facility, or barber shop does not have a toilet, they must comply with rule 4713-11-05 of the Administrative Code.

Last updated October 22, 2025 at 11:00 AM

History

Effective: May 30, 2022
Promulgated Under: 119.03

Chapter 4713-13 Beauty and Nail Salon Licensing

Ohio Adm.Code 4713-13-02 Independent contractor.

(A) The fee for issuance of an independent contractor license under sections 4709.09 and 4713.55 of the Revised Code shall be seventy-five dollars. The fee for renewal shall be seventy dollars.

(B) The board shall hold independent contractors and facility owners responsible for compliance with all board statutes and rules as follows:

(1) The facility owner is responsible for all common areas;

(2) Independent contractors are equally responsible for common areas when present; and

(3) Where the facility has individual locked work areas, each independent contractor having the authority to use the individual work area shall be available or shall have an authorized representative be available to open the locked work area within an hour of the arrival of a board inspector for an inspection or investigation.

Last updated January 3, 2025 at 8:41 AM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-13-07 Employee/employer infection control responsibility.

(A) The board shall hold individual licensees, boutique services registration holders, and facility owners responsible for compliance with the board's safety and infection control standards as follows:

(1) Facility owners are responsible for all common areas; and

(2) Licensees and boutique services registration holders are responsible for their assigned service area and any service area they are using at the time of inspection.

(B) Individual licensees engaged in the practice of barbering or any branch of cosmetology, including boutique services, shall thoroughly cleanse their hands with soap and water or an anti-bacterial sanitizer immediately before serving each patron.

Last updated October 22, 2025 at 11:01 AM

History

Effective: July 5, 2020
Promulgated Under: 119.03

Ohio Adm.Code 4713-13-09 Retailing of items in salons.

Salons and barber shops may retail any legal merchandise in the salon or barber shop in accordance with any applicable local, state and federal laws for the sales of said merchandise.

Last updated December 6, 2023 at 11:51 AM

History

Effective: February 21, 2019
Promulgated Under: 119.03

Chapter 4713-15 Sanitation; Communicable Diseases

Ohio Adm.Code 4713-15-01 General infection control.

At all times, except for the period during which a licensee or boutique services registration holder performs a service and prepares the service area for the next patron, the licensed or permitted facility shall be clean and maintained in accordance with the infection control procedures outlined in this chapter. Used and/or unclean equipment and implements shall be stored separate and apart from clean items, and must be properly cleaned and disinfected prior to use.

Last updated October 22, 2025 at 11:01 AM

History

Effective: April 16, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-02 Methods of disinfection.

Any implements to be used on any patrons shall be properly sanitized and then disinfected. All chemicals used for disinfection shall meet the definition of "appropriate disinfectant" found in rule 4713-1-01 of the Administrative Code, and shall be used in accordance with manufacturer's instructions.

Last updated May 18, 2023 at 1:35 PM

History

Effective: February 16, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-03 Disinfection of implements and spills; blood and body fluids.

(A) Disinfectants are inactivated and ineffective when the implement to be disinfected is visibly contaminated with debris, hair, dirt, oils, particulates, and/or when heavily soiled. Thus, non-porous implements and all barber shop and salon surfaces shall be thoroughly cleaned prior to disinfection.

(1) All used non-porous implements, including all types of brushes with synthetic bristles, shall first be cleaned with soapy/detergent water to remove dirt, debris, and or bodily fluids, and then disinfected by completely immersing in an appropriate disinfectant prior to use on a new patron. A clean, covered container of adequate size shall be used for the wet disinfectant.

(2) All licensed facility service stations and chairs shall be clean and free of dirt and debris before beginning a service.

(3) All service stations and chairs shall be cleaned and disinfected with an appropriate disinfectant at least once daily.

(4) Disinfectants shall be prepared fresh at least daily. Disinfectants shall be prepared more than once a day if the solution becomes diluted or soiled.

(5) To ensure proper disinfection, non-porous implements and surfaces shall remain in contact with the appropriate disinfectant for the contact time recommended by the manufacturer, or for at least ten minutes if using a bleach solution.

(B) Porous implements, including all types of brushes with natural bristles, shall be discarded after each use and shall not be cleaned or disinfected for reuse.

(C) All bottles and/or containers other than the original manufacturers' container used for application of an appropriate disinfectant shall be properly labeled as to the contents.

(D) All spills of blood and/or bodily fluids shall be cleaned as soon as possible and disinfected with an appropriate disinfectant.

(1) Nonporous, single-use gloves shall be used to pick up waste.

(2) Any towel, cloth, or other item used to clean a spill of blood or bodily fluids shall be discarded by placing in double bags, or in a biohazard container.

(3) Any clothing affected by the spill shall be removed prior to returning to work.

(4) Any mops, brushes, buckets, or similar items used to clean the spill area shall be disinfected by immersing in a bleach solution mixed and used in accordance with rule 4713-1-01 of the Administrative Code.

(E) Any unused porous items and all clean and disinfected implements shall be stored in a closed, dustproof cabinet, drawer, or container.

(F) Any straight razor that has been stropped using a porous strop must be cleaned and disinfected in accordance with paragraph (A)(1) of this rule prior to use on a patron.

Last updated January 5, 2026 at 10:20 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-04 Shampoo bowls.

After each use, all shampoo bowls, shampoo boards, and any other items used for shampooing shall be cleaned of hair and other debris, and then shall be disinfected using an appropriate disinfectant.

Last updated May 18, 2023 at 1:35 PM

History

Effective: February 16, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-05 Proper protection of neck.

A licensee or boutique services registration holder shall use the appropriate draping for the service provided in accordance with prevailing standards. A cape may come in direct contact with a patron only if it has not been used on another patron prior to being properly laundered as described in rule 4713-15-11 of the Administrative Code. If a cape is reused, a licensee or boutique services registration holder shall use a neck strip, or a clean towel to prevent the cape or other similar article from coming into direct contact with a patron. No reusable neckstrip shall be used more than once without proper disinfection as described in rule 4713-15-02 of the Administrative Code. No towels shall be used more than once without proper laundering as described in rule 4713-15-11 of the Administrative Code.

Last updated January 5, 2026 at 10:20 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-06 Use of creams.

All creams and other semi-solid substances; except for products that are dispensed from a pump, squeeze, or spray container, shall be removed from containers with a disposable spatula or a non-porous spatula that has been cleaned and disinfected with an appropriate disinfectant.

Last updated May 18, 2023 at 1:35 PM

History

Effective: February 16, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-07 Use of styptics.

Styptics to arrest bleeding shall be used only in liquid or powder form, and shall be applied by a single-use, disposable item.

Last updated May 18, 2023 at 1:35 PM

History

Effective: February 16, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-09 Use of powder.

All powder used in cosmetology, branches of cosmetology, and barbering must be properly used and maintained in accordance with the following:

(A) Talc powder or similar product shall be dispensed from a shaker or similar container and shall be applied with a single-use disposable item, a clean towel, or synthetic brush. No towels shall be used more than once without proper laundering as described in rule 4713-15-11 of the Administrative Code. All synthetic brushes must be properly disinfected prior to each use in accordance with rule 4713-15-03 of the Administrative Code.

(B) Acrylic, dip, or similar powder used during the practice of manicuring shall be dispensed into individual containers prior to use for each client. The containers must be disposed of or properly disinfected after each use and any unused powder must be properly discarded.

Last updated February 12, 2024 at 8:49 AM

History

Effective: February 12, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-10 Walls and floors.

At all times, walls, floors, ceilings, and fixtures shall be maintained in a safe condition, and kept reasonably free from hair, dirt and debris, except for the period during which a licensee performs a barber or cosmetology service and prepares the service area for the next patron. Floor covering shall be totally nonabsorbent and shall extend at least in a three foot radius from the center of any styling or shampoo service chair or pedicure unit. For any service where a client removes shoes and socks, the barber shop or salon shall provide single-use, disposable socks or sandals to prevent the client's bare feet from touching the floor, unless the client chooses to bring and wear their own socks or sandals.

Last updated October 22, 2025 at 11:01 AM

History

Effective: May 30, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-11 Proper laundering methods.

All cloth towels, robes, and similar items, except for those exposed to blood or body fluids as described in paragraph (D)(2) of rule 4713-15-03 of the Administrative Code, shall be laundered in a washing machine with laundry detergent used according to manufacturer's directions. Laundered items shall be dried prior to use. A hamper or receptacle shall be provided for all soiled towels and linens.

Last updated January 5, 2026 at 10:20 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-13 Contagious/communicable diseases.

(A) Licensees and boutique registration holders shall not perform a service on a client who has visible swelling, eruption, redness, bruising on skin, rash, or a parasitic infestation in the area where a service is to be performed without written permission from a physician.

(B) A licensee or boutique services registration holder who has visible swelling, eruption, redness, bruising on skin, rash, or a parasitic infestation shall not practice barbering, cosmetology, or a branch of cosmetology, or otherwise provide a service in a barber shop or salon without written permission from a physician.

(C) When a barber shop or salon owner, manager, or individual assigned responsibility by the owner suspects a licensee, boutique services registration holder, or any individual working in the barber shop or salon has visible swelling, eruption, redness, bruising on skin, rash, or a parasitic infestation, the barber shop or salon shall have the individual provide a written statement from a physician that there is no danger of infection. The barber shop or salon shall request the licensee, boutique services registration holder, or other individual not work until the individual provides the written statement from a physician.

(D) If a licensee, boutique services registration holder, patron, or other individual has exhibited the symptoms mentioned in paragraphs (A) and (B) of this rule, all areas and equipment that came in contact with the individual shall be cleaned and disinfected with an appropriate disinfectant.

Last updated October 22, 2025 at 11:01 AM

History

Effective: May 30, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-15 Equipment sanitation.

(A) Salons and barber shops shall maintain a copy of the manufacturer's/owner's manual for all equipment in service and shall follow the manufacturer's suggestions for cleaning the equipment.

(B) Pedicure units, including those that provide circulating, whirlpool or vacuum effects, and all removable parts (filters, screens, etc.) shall be cleaned and disinfected after each use. Such equipment shall also be flushed and maintained as recommended by its manufacturer.

(C) Electrically-heated equipment shall first be cleaned to remove any hair or debris, and may then be disinfected by either using the heat source of the electric equipment in the manner suggested by the equipment manufacturer, or by following the procedure for disinfecting electrical equipment described in paragraph (D) of this rule.

(D) Any other electrical equipment, including trimmers, clippers and attachments shall be cleaned and disinfected after each use. Such electrical equipment shall be disinfected by cleaning the equipment with an implement or other tool to remove foreign matter, and then saturating the equipment with, or immersing in, an appropriate disinfectant.

(E) Any implement or tool used to clean electrical equipment shall be cleaned of foreign matter and then disinfected with an appropriate disinfectant.

Last updated October 22, 2025 at 11:01 AM

History

Effective: May 30, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-16 Food in a salon.

Salons and barber shops offering food shall comply with local health board requirements.

Last updated October 22, 2025 at 11:02 AM

History

Effective: May 30, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-15-17 Rooms used for massage therapy, cosmetic therapy, or other professional services.

If cosmetic therapy, massage therapy, or other professional services are provided in a salon or barber shop, the individual providing the service must comply with all infection control standards of their respective licensing agency, and the standards set forth in this chapter.

Last updated October 22, 2025 at 11:02 AM

History

Effective: May 30, 2022
Promulgated Under: 119.03

Chapter 4713-19 Permit Application and Renewal Procedures for Tanning Facilities

Ohio Adm.Code 4713-19-01 Application process and fee requirements.

All applicants for a permit to operate a tanning facility shall apply on forms supplied by the board, and pay the applicable, nonrefundable fee. The fees for issuance of a tanning permit are:

(A) Seventy-five dollars for an original permit prior to June 30, 2025. Eighty-five dollars for an original permit after June 30, 2025.

(B) Seventy dollars for renewal of permit prior to June 30. 2025. Seventy-five dollars for renewal of a permit after June 30, 2025.

Last updated January 3, 2025 at 8:42 AM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-19-02 Definitions.

As used in Chapter 4713-19 of the Administrative Code:

(A) A "certified operator" means an employee of a tanning facility who has successfully completed and successfully passed, with a minimum score of seventy-five per cent, a board-approved training course and holds a board-approved tanning operator certificate.

(B) "Chemical tanning" means the application of chemicals to the skin to provide a tanned appearance without exposure to ultraviolet radiation, and includes chemical applications commonly referred to as spray-on, mist-on, or sunless tans.

(C) "Chemical tanning booth" means an automated, electronic product that applies chemicals to the skin to provide a tanned appearance without exposure to ultraviolet radiation.

(D) "Chemical airbrush" means an air-operated tool used by an individual to apply chemicals to the skin to provide a tanned appearance without exposure to ultraviolet radiation.

(E) "Consumer" or "individual" means any member of the public who is seeking to use a tanning facility in exchange for a fee or other compensation;

(F) "Formal training" means a course of instruction approved by the board that is conducted or presented in person, via internet, or through a correspondence course by a company employing persons possessing adequate knowledge and experience to offer a curriculum, associated training and certification testing pertaining to and associated with the correct use of sunlamp products. Training shall cover ultraviolet radiation and effects on the skin, photosensitivity, skin typing, FDA and state regulations, eye protection, and equipment maintenance.

(G) "Other compensation" means the payment or exchange of goods, services, or anything of value for use of the tanning facility or facilities, including afforded use as a condition or benefit of membership or access;

(H) "Sunlamp product" means any electronic product designed to incorporate one or more ultraviolet lamps and intended for irradiation of any part of the living human body, by ultraviolet radiation with wavelengths in air between two hundred and four hundred nanometers, to induce skin tanning. The term sunlamp product includes within its definition the terms "tanning booth" or "tanning bed."

(1) "Tanning Booth" means a sunlamp product in which an individual stands.

(2) "Tanning Bed" means a sunlamp product in which an individual reclines.

(I) "Ultraviolet radiation" for purposes of this chapter includes UVA (ultraviolet A), UVB (ultraviolet B), and UVC (ultraviolet C).

(J) "Tanning operator certificate" means a certificate issued by an authorized provider to each person who successfully completes a formal training course. A tanning operator certificate is valid for four years from the date of issuance.

(K) "Visible light" means the application of light rays in the visible spectrum to the skin for cosmetic purposes.

(L) "Skin typing" means a numerical classification of skin to determine the length of exposure to UVA and UVB lights.

Last updated May 18, 2023 at 2:00 PM

History

Effective: February 16, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4713-19-04 Installation of equipment.

No tanning equipment shall be installed in any tanning facility, unless the equipment and facility have been found to be in compliance with the following standards:

(A) Sunlamp products:

(1) Each tanning bed shall be located in a separate room with a lockable door, and the room shall have non-transparent walls of a sufficient height to ensure user privacy;

(2) Each sunlamp product shall be equipped with a timer which complies with the requirements of 21 CFR part 1040, Section 1040.20(C)(2), revised as of April 1, 2012 and cited as 21 CFR 1040.20. The maximum timer interval shall not exceed the manufacturer's maximum recommended exposure time. No timer interval shall have an error exceeding plus or minus ten per cent of the maximum timer interval for the product. Each new tanning facility shall install remote timer controls such that clients who are tanning cannot reset the timer;

(3) Each sunlamp product shall incorporate a control on the product, or within arm's reach of a user for products without a control installed on the unit by the manufacturer, to enable the user to manually terminate radiation without pulling the electrical plug or coming in contact with the ultraviolet lamp;

(4) Each lamp in a sunlamp product shall be shielded so as to prevent the lamp from having any contact with the individual using the sunlamp product. The shields shall not contain substantial cracks or breaks in or on any surface. Replacement shields must be similar in size and material to the original manufacturer's installed shields;

(5) Tanning booths shall have a handrail for use during operation;

(6) Each tanning facility shall provide clear instructions on the correct body position for use of the sunlamp product;

(7) Each sunlamp product shall be housed in a separate room, except when the sunlamp product also incorporates a dressing area in its design;

(8) Sunlamp products shall not be altered;

(9) Each sunlamp product shall prominently display the following, FDA-required labels:

(a) "DANGER--Ultraviolet radiation. Follow instructions. Avoid overexposure. As with natural sunlight, overexposure can cause eye and skin injury and allergic reactions. Repeated exposure may cause premature aging of the skin and skin cancer. WEAR PROTECTIVE EYEWEAR; FAILURE TO MAY RESULT IN SEVERE BURNS OR LONG-TERM INJURY TO THE EYES. Medications or cosmetics may increase your sensitivity to the ultraviolet radiation. Consult physician before using sunlamp if you are using medications or have a history of skin problems or believe yourself especially sensitive to sunlight. If you do not tan in the sun, you are unlikely to tan from the use of this product."

(b) "This sunlamp product should not be used on persons under the age of 18 years";

(10) Each tanning facility shall be equipped to dissipate heat so that the ambient temperature in the facility does not exceed one hundred degrees Fahrenheit or thirty-seven degrees Celsius;

(11) Ultraviolet lamps, bulbs, and filters shall be replaced as recommended by the manufacturer, or as soon as they become defective or damaged. Only lamps, bulbs or filters that meet FDA requirements for any particular sunlamp product, or a certified compatible lamp, may be used in the operation of the sunlamp product. The facility shall maintain the manufacturer's recommendations for lamps, bulbs, or filters on file in the facility, and shall produce copies of the lamp compatibility sheets upon inspection or request. Electronic versions of lamp compatibility sheets are acceptable;

(12) Tanning facilities shall install lamps and bulbs in a manner that allows board inspectors to view the lamp or bulb label for comparison;

(13) Each sunlamp product, bulb, or component shall not be altered or modified from the manufacturing specifications of the original product or used for purposes other than those noted in the owner's manual for the product.

(B) Chemical tanning products:

(1) Equipment or booths used to apply chemicals to human skin shall be installed and/or used in accordance with the manufacturer's recommendations;

(2) Facilities that offer spray-on, mist-on, or sunless tanning must have the following warning conspicuously posted in the facility": "Warning--This product does not contain a sunscreen and does not protect against sunburn. Repeated exposure of unprotected skin while tanning may increase the risk of skin aging, skin cancer, and other harmful effects to the skin even if you do not burn."

(1) Equipment or booths that use visible light for cosmetic purposes shall be installed and/or used in accordance with the manufacturer's recommendations;

(2) Facilities shall not modify, alter, or use sunlamp products, chemical tanning products, or any other equipment or products that are not specifically designed to use visible light for cosmetic purposes to provide cosmetic, visible light services.

Last updated May 18, 2023 at 2:00 PM

History

Effective: February 16, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4713-19-05 Facility and equipment operation.

(A) Sunlamp products:

(1) Each tanning facility offering sunlamp product services shall have a certified operator on duty at all times to instruct and assist the public in the proper operation and use of the sunlamp product. The certified operator shall be stationed in the immediate vicinity of any sunlamp product and closely monitor the services being provided to each individual seeking to use sunlamp product services.

(2) Each tanning facility shall require a certified operator for sunlamp product services to perform the following functions:

(a) Make a reasonable attempt to determine the age of the individual seeking to use the sunlamp tanning service by requesting to see a current, valid driver's license or government-issued, picture identification containing the individual's birth date;

(b) Obtain a signed consent form in compliance with section 4713.50 of the Revised Code (effective June 20, 2015) and maintained pursuant to paragraph (A)(2) of rule 4713-19-09 of the Administrative Code;

(c) Provide, or make available, protective eyewear to each individual seeking to use the sunlamp product, and ensure that any protective eyewear provided by the facility is properly disinfected in accordance with rule 4713-19-06 of the Administrative Code;

(d) Determine the skin type of the individual on the individual's first visit to the tanning facility, and note the skin type on the individual's tanning record, unless using a sunlamp product that is designed to automatically skin type each individual;

(e) Establish the time period for the initial exposure and each subsequent exposure, based on skin type, until the individual seeking to use the sunlamp product service has reached the individual's maximum radiation level;

(f) Instruct the individual seeking to use the sunlamp tanning service on the position of the safety railing in tanning booths; and the manual switching device to terminate the radiation in case of an emergency;

(3) Tanning facilities must post signs, immediately adjacent to each sunlamp product, warning consumers of the potential effects of radiation on persons taking medication and the possible relationship of radiation to skin cancer.

(4) Perform timer checks on beds with mechanical timers every time bulbs are changed, but at least annually, and maintain documentation of the timer checks. Timer checks are not required for beds with digital timers.

(B) Chemical tanning:

(1) Facilities must provide each individual seeking to use the chemical tanning services with the following items:

(a) Protective eyewear;

(b) Lip balm; and

(2) Facilities shall require individuals seeking to use the chemical tanning services to cover sensitive areas containing mucous membranes during the application of chemicals to the skin.

(3) Any chemical applied to the human skin must be applied in accordance with the manufacturer's instructions and used prior to the expiration date listed on each container of product.

(4) Facility personnel applying chemicals with a chemical airbrush must use an EPA-approved dust mask during chemical application.

(5) For services provided outside of a salon, the service location must be reported to the board prior to the service on forms prescribed by the board. The board expressly reserves the right to inspect temporary chemical tanning facility premises at random and without notice.

(1) Facilities shall regularly inspect the facility to ensure that the floors are dry.

(2) Facilities shall ensure that non-absorbent flooring or rubber or plastic mats are in place where an individual enters or exits equipment used in the tanning process, and that the non-absorbent flooring or mats are disinfected after each use.

(3) Only one individual shall use tanning equipment during a session. No individual shall be permitted in any room where tanning equipment is operating and another individual is tanning.

(4) Each tanning facility shall maintain an owner's manual, in either paper or electronic form, for each sunlamp product that is used by the tanning facility, and produce such manual upon request.

(5) Tanning facilities are not permitted to store or provide sanitizers, disinfectants, or cleaners in tanning rooms.

(6) Tanning facilities must comply with rule 4713-11-09 of the Administrative Code.

Last updated October 22, 2025 at 11:12 AM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-19-06 Infection control.

(A) No article or equipment, including eyewear provided by the tanning facility, shall be offered for use to an individual unless that article has first been cleaned and disinfected with an appropriate disinfectant, unless the item is a single-use, disposable item.

(B) The walls, floors, ceilings, and fixtures in the facility shall be maintained in a safe condition, and kept in a clean and sanitary manner at all times.

(C) A clean sanitary towel shall be provided to all individuals seeking to use tanning services. A hamper or receptacle with solid sides shall be provided for all soiled towels and linen. A facility may use either paper or fabric towels. Fabric towels shall be laundered as set forth in rule 4713-15-11 of the Administrative Code. If the facility uses paper towels, each towel shall be properly disposed of after one use of the towel.

(D) All facilities shall be equipped with toilet facilities and dressing rooms. Toilet facilities shall include a flush toilet and hand washing sinks, including running water, pump soap, and a paper towel dispenser or equivalent hand drying equipment. All toilet facilities and dressing rooms shall be kept clean, sanitary, and functional at all times.

(E) ) Should blood or other bodily fluids need to be cleaned from any part of the facility or the equipment therein, the individual cleaning blood or other bodily fluids from the equipment or any part of the facility shall follow the procedure to sanitize and disinfect set forth in rule 4713-15-03 of the Administrative Code.

Last updated May 18, 2023 at 2:01 PM

History

Effective: February 16, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4713-19-08 Resident tanning facilities.

(A) A tanning facility may be located in a residence, provided the tanning facility shall have an entrance to the outside separate from the living quarters or garage of the residence. If the tanning facility has doors within its interior that allow access into the living quarters, garage, or basement of the residence, the doors shall be solid, have a wood frame or other solid frame, shall be able to be secured, and shall be kept closed during the time when the tanning facility is open for business. The tanning facility shall also be equipped with at least one restroom, which must include a toilet and a sink with running water, that is separate from the living quarters, garage, and basement of the residence.

(B) Residential tanning facilities shall be subject to all laws of Chapter 4713. of the Revised Code and the rules promulgated under it in order to obtain and maintain a permit, and shall comply with all licensure and operating requirements prescribed in this chapter for tanning facilities.

Last updated May 18, 2023 at 2:01 PM

History

Effective: March 21, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4713-19-09 Maintaining records for sunlamp product services.

(A) The operator of a tanning facility shall maintain a file for each individual seeking to use the sunlamp tanning service. Each file shall include:

(1) Copies of the consent forms developed by the Ohio state cosmetology and barber board that have been signed by the individual, parent, or legal guardian, in accordance with division (B) of section 4713.50 of the Revised Code based upon the age of the individual seeking to use the sunlamp tanning service;

(2) A record of the individual's skin type, the date the determination was made, and the certified operator who made the skin type determination unless the determination was made by a device that is designed to automatically skin type each individual. The skin typing assessment must be used to determine the appropriate tanning exposure schedule for an individual. If the skin typing accessment is not performed by a device designed to skin type an individual, the types of questions presented on the assessment must address sun sensitivity, natural coloring, recent tanning history, medications, and medical history. Each response is to be given a numerical value, after the certified operator reviews the questions with the client. The answers are then tallied and an individual's sun sensitivity is determined by a numerical score. This level of sun sensitivity can then be used when utilizing the manufacturer's printed label for a suggested tanning time;

(3) Acknowledgment of receipt of protective eyewear or that the individual will use their own approved eyewear;

(4) Acknowledgment that the individual has been advised of maximum exposure time for the session in the unit to which the individual has been assigned;

(B) Tanning facilities that maintain records may use a paper sign-in sheet to track individuals receiving tanning services. The tanning facility shall transfer the information from the paper sign-in sheet to the individual's permanent file daily.

(C) Tanning facilities that utilize electronic signatures and/or biometric identification may utilize the electronic scan or electronic signature in place of a paper sign-in sheet as noted in paragraph (B) of this rule.

Last updated January 5, 2026 at 10:20 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4713-19-10 Tanning equipment posing safety risks.

A tanning facility shall not use any tanning equipment that is not fully functional or that poses a possible safety risk to a patron. If tanning equipment is broken, does not operate properly, or poses a safety risk, the tanning facility shall not use the tanning equipment until it is repaired. During the time period the tanning equipment is not in service, the tanning facility shall place a sign on it saying that the tanning equipment is out of service.

Last updated May 18, 2023 at 2:01 PM

History

Effective: February 16, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4713-19-13 Termination of tanning services in salons.

Salons, barber shops, tanning facilities, or other commercial locations that have a permit to operate a tanning facility, and have closed the tanning facility portion of the business, shall notify the board and physically remove all tanning equipment within ninety days.

Last updated August 7, 2023 at 8:51 AM

History

Effective: August 4, 2023
Promulgated Under: 119.03

Ohio Adm.Code 4713-19-14 Training of operators.

(A) Each tanning facility shall maintain a board-approved certificate of formal training for each certified operator who works at the facility, and shall produce the certificate(s) upon request.

(B) In addition to the requirements of paragraph (D) of rule 4713-19-02 of the Administrative Code, each formal training course shall meet the following requirements:

(1) Each course shall be at least four hours in length. This four hours shall not include items such as registration, lunch, marketing, profit-making strategies, advertising and accounting, taking a test, or similar functions;

(2) Each course shall include written material which covers the required subjects. The written material shall consist of a core training manual, a copy of Title 21, Code of Federal Regulations, Part 1040, Section 1040.20, April 1, 2012. In classroom courses may include an audio-visual presentation covering the required subjects. The board approved provider shall provide copies of all required materials to each individual taking the course and conclude with an examination at a monitored testing site;

(3) Courses may be provided in person, web-based, or as a correspondence course. However, the individual taking any version of the course shall take and pass an examination at a monitored site. This examination may be administered either web based or as a written examination. An individual shall score a minimum of seventy-five percent in order to receive their certificate of completion. The monitoring process for the examination shall be approved by the board as part of the board's process of approving education courses;

(4) Each course will be processed through the board's continuing education (CE) process. As set forth in paragraph (H) of rule 4713-21-09 of the Administrative Code, the board may suspend, revoke or deny the approval of a provider of certification's permission to offer certification in Ohio.

(C) The board shall approve any training course offered by a provider prior to an individual or organization or other legal person offering the course in Ohio. Any individual or organization seeking to obtain board approval shall submit copies of all training materials to be used in the offered training course in Ohio. The materials submitted shall include the credentials of trainers and persons compiling the training materials, a copy of the course curriculum, copies of written materials to be received by trainees, and a course outline indicating the length of time in which any version of a course shall be conducted. The board shall review the materials and inform the applicant of its findings within forty-five days from receipt of all training materials. If it is necessary to make changes to a training course that has been reviewed and approved by the board, those changes shall be submitted to the board for consideration.

(D) The board shall approve the certificate of completion to be issued to operators who complete and pass the formal training course.

Last updated May 18, 2023 at 2:01 PM

History

Effective: February 16, 2018
Promulgated Under: 119.03

Chapter 4713-21 Continuing Education

Ohio Adm.Code 4713-21-02 Definitions.

As used in Chapter 4713-21 of the Administrative Code:

(A) "Biennial licensing period" means either the two-year period beginning on the first day of February of each odd-numbered year and ending on the last day of January of the next odd-numbered year for individuals or businesses licensed under Chapter 4713. of the Revised Code, or the two-year period beginning on the first day of September of each even-numbered year and ending on the last day of August of the next even-numbered year for individuals or businesses licensed under Chapter 4709. of the Revised Code.

(B) "Provider" means an individual or entity that meets the requirements of section 4713.62 of the Revised Code. For purposes of this chapter, provider also means a person that is offering or seeking to offer a continuing education or a remedial education course to licensees.

(C) "Continuing education audit" means the process by which a percentage of all personal licenses or boutique services registrations are randomly selected by the state license renewal system as a participant during the current renewal period. Selected licensees will be required to submit copies of the applicable amount of CE course completion certificates indicating the course completion date on or before the end of the current renewal period, notification of said requirement, and a date by which all documents must be received at the board office, in order to avoid possible action against the license or boutique services registration.

(D) "Continuing Education" may be referred to as "CE."

Last updated October 22, 2025 at 11:12 AM

History

Effective: February 7, 2021
Promulgated Under: 119.03

Ohio Adm.Code 4713-21-03 Continuing education requirements.

(A) Licensees or boutique services registration holders under Chapter 4713. of the Revised Code and Chapter 4709. of the Revised Code shall be exempt from all continuing education requirements, other than required training on human trafficking, until the renewal licensing period commencing after their initial licensure.

(B) Each individual seeking to renew an active license to practice a branch of cosmetology, advanced license, instructor license, boutique services registration, or barber license shall complete the number of hours of continuing education specified in this paragraph for each biennial licensing period. Continuing education for a license to practice cosmetology or a branch of cosmetology, advanced license, instructor license, or boutique registration shall be completed on or before the fifteenth of January of every odd-numbered year. Continuing education for a barber or barber instructor license shall be completed on or before the fifteenth of August of every even-numbered year.

(1) A licensee shall complete continuing education in the following manner:

(a) An individual that holds a license to practice cosmetology or a branch of cosmetology, advanced license, or instructor license, or a barber or barber teacher license, shall complete the following hours of continuing education for each license held:

(i) One hour of continuing education concerning updates of Ohio laws or rules regulating the practice of the branches of cosmetology and/or barbering, as applicable; and

(ii) Three hours of continuing education concerning safety and infection control.

(b) Continuing education hours completed to meet the requirements of paragraphs (B)(1)(a)(i) and (B)(1)(a)(ii) of this rule may be used to meet the continuing education requirements for other licenses the individual seeks to renew under paragraph (B) of this rule and need not be repeated for each license.

(2) An individual seeking to renew a boutique services registration shall complete continuing education in the following manner:

(a) One hour of continuing education concerning updates of Ohio laws or rules regulating the practice of the branches of cosmetology; and

(b) Three hours of continuing education concerning safety and infection control.

(3) Continuing education hours shall be obtained from board-approved continuing education providers. The board shall maintain a listing of all approved continuing education providers on the agency's website.

(4) The board, at its discretion, may establish guidelines for continuing education content requirements per renewal cycle and shall communicate those requirements to all licensees.

(1) Continuing education courses the individual takes before receiving a license from the board;

(2) Continuing education not approved by the board at the time the individual takes the course;

(3) Continuing education hours earned in a prior biennial renewal cycle; or

(4) Identical course instruction completed during a single renewal period.

(D) To enable the board to audit whether a continuing education course complies with the rules of this chapter, a provider shall do the following:

(1) Allow any and all official representatives and employees of the board entrance into any board-approved continuing education course, at no cost to the board.

(2) Provide free entry and passwords into an on-line or internet course site for all official representatives and employees of the board.

(E) Current licensees shall be able to receive continuing education credit for classes completed in school.

(F) Licensees who are age sixty-five or older before the start of a renewal period, or who have held a board license for thirty or more years before the start of a renewal period, are exempt from the requirement to complete continuing education hours.

(G) Notwithstanding any other provision of this rule, an individual whose Ohio license to practice cosmetology, a branch of cosmetology, and/or barbering has expired, but who holds an active license to practice cosmetology, a branch of cosmetology, and/or barbering in another jurisdiction, may receive continuing education credit for courses completed in order to maintain the license in the other jurisdiction when seeking to restore the applicable, expired Ohio license pursuant to section 4713.63 of the Revised Code.

(1) Upon an application to restore an expired Ohio license by an individual holding an active license in another jurisdiction, the board shall review the continuing education requirements of the jurisdiction where an individual holds an active license to determine equivalence with board requirements.

(2) The board may require an applicant to complete any continuing education hours necessary to meet the board's continuing education requirements.

Last updated January 3, 2025 at 8:43 AM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-21-04 License and boutique services registration renewal procedures.

(A) Each individual shall file a renewal application on or before the end of the applicable biennial licensing period for each license the individual intends to renew. The renewal application may be paper or electronic as the board deems appropriate and the licensee shall update information as required by the board, answer any compliance questions, verify the continuing education hours of each continuing education course taken during the biennial licensing period for the license(s) being renewed, and pay a non-refundable renewal fee.

(B) Each individual holding a boutique services registration seeking renewal of the registration shall file a renewal application on or before the end of the biennial licensing period. The renewal application may be paper or electronic as the board deems appropriate and the boutique services registration holder shall update information as required by the board, answer any compliance questions, and verify the continuing education hours completed during the biennial licensing period.

(C) The board may audit the documentation to verify actual completion of continuing education courses. The licensee, upon request, shall provide satisfactory proof of completion of any applicable continuing education requirement or submit documentation to verify that a waiver or extension was received pursuant to division (C) of section 4713.60 of the Revised Code prior to the renewal of the license.

(D) This provision does not apply to an active military service member or spouse of an active military service member that was prevented from renewing a lapsed or inactive license due to active duty military service. If active duty military service applies, the board will extend the filing deadline for a period of time equal to the number of days in active duty military service.

(E) A licensee who does not have their license renewed prior to the end of the applicable biennial licensing period shall have their license status changed to "expired."

(F) An expired individual license may be restored to active status by meeting the following requirements:

(1) Filing a paper or electronic renewal application in accordance with paragraph (A) of this rule;

(2) Completing the current continuing education requirement for the renewal period; and

(3) Paying the applicable non-refundable restoration fee(s).

Last updated January 3, 2025 at 8:43 AM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-21-05 Continuing education extension program.

(A) The licensee or boutique services registration holder, upon receiving an extension from the board to complete the required continuing education, shall complete and satisfactorily prove completion of any required continuing education by submitting such proof of completion to the board office by a date specified by the board.

(B) At the time of filing an application for license or boutique services registration renewal, a request to waive the CE requirements may be filed. The board may grant a waiver if the applicant documents any of the following:

(1) The applicant is an active duty military service member or the spouse of an active duty service member serving outside of Ohio. Applicants for renewal of a license or boutique services registration presenting a copy of military service orders for self or a spouse may be eligible for the following:

(a) Waiver of all CE required, if on active duty military service and active duty service time exceed more than one half of the renewal period for the license or boutique services registration type held.

(b) Extension of due date for completion of required CE, if on active duty military service for periods of time less than one half of the renewal period for the license or boutique services registration type held. In these cases, the board shall extend the CE completion due date for a period of time equal the time spent in active duty military service.

(2) An emergency that prevents a licensee or boutique services registration holder from completing the required continuing education within the renewal period established by law. Extension time will be granted on a case-by-case basis, taking into account the circumstances that led to the emergency, and the reasonable time needed to complete the continuing education requirements;

(3) An unusual or prolonged illness.

Last updated October 22, 2025 at 11:12 AM

History

Effective: March 7, 2017
Promulgated Under: 119.03

Ohio Adm.Code 4713-21-06 Applying for inactive licensure status.

(A) A licensee may apply to the board to have a practicing license, advanced practice license, or instructor license classified inactive pursuant to sections 4709.111 and 4713.61 of the Revised Code.

(B) When placing a license in an inactive status, a licensee shall pay the fee required under paragraph (N) of rule 4713-1-17 of the Administrative Code.

(C) A licensee who would like to have an inactive license restored to active status shall complete a license renewal application, submit proof of completing applicable continuing education hours and pay the applicable non-refundable renewal fee.

Last updated January 3, 2025 at 8:43 AM

History

Effective: January 2, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4713-21-07 Continuing education requirement notification procedures.

The board shall inform each affected licensee or boutique services registration holder of the continuing education requirement that applies to the next renewal period through a posting of the requirement on the official board website.

Last updated October 22, 2025 at 11:12 AM

History

Effective: March 7, 2017
Promulgated Under: 119.03

Ohio Adm.Code 4713-21-08 Application criteria and procedures for continuing education course approval.

(A) A provider seeking approval to offer a continuing education course to board licensees or boutique services registration holders in the form of seminars, demonstrations, workshops, or other venues in which the licensee's or boutique services registration holder's personal attendance is required shall comply with the following:

(1) The course and instructions shall be designed to further professional education for board licensees and boutique services registration holders in the services the licensees or boutique services registration holders on the practice of infection control and safety.

(2) The provider shall submit the application with a one hundred dollar, non-refundable processing fee for each course the provider would like to offer to Ohio licensees;

(3) The completed application, including a full description of the course outline and copies of credentials to support the qualifications of each educator and person developing the course, shall be received electronically submitted no less than thirty days prior to the anticipated date of the course offering;

(4) Any portion of a course that is devoted to a break, including breakfast, lunch, dinner, snacks, or other refreshments, or any portion that is devoted to the check-in process, course evaluation completion, disseminating completion certificates, or the hard sell of products, shall not be credited toward the continuing education hours given to each licensee or boutique services registration holder in attendance;

(5) No continuing education course provider or educator shall certify the attendance of a person who was not physically present for at least ninety per cent of the course;

(6) All licensees and boutique services registration holders who successfully complete a continuing education course shall be provided with a certificate of completion by the provider of the continuing education course that includes the provider's name, CE course approval number, the course title, course number, the licensee's or boutique services registration holder's name and license or registration number, the date the course was completed, and the total number of hours successfully completed in each subject covered by the continuing education course;

(7) Assigned course numbers shall not be published on or within any advertisements, websites, on-line testing sites, etc. Assigned course numbers shall only be provided to a licensee or boutique services registration holder upon completion of the approved course, and

(8) Any application which fails to meet the requirements of this rule may be denied approval.

(B) A provider seeking approval to offer a continuing education course to board licensees or boutique services registration holders through the internet shall comply with the following:

(1) The course and instructions shall be designed to further professional education for board licensees and boutique services registration holders on the practice of infection control and safety.

(2) The application shall be submitted with a two hundred fifty dollar, non-refundable processing fee per course;

(3) The completed application, including a full description of the course outline and copies of credentials to support the qualifications of each educator and person developing the course, shall be electronically submitted no less than forty-five days prior to the anticipated date of the course offering;

(4) Any portion of a course that is devoted to log-in procedures, course evaluation completion or supplying any information other than directly related to the subject matter of the continuing education course shall not be considered part of the required hours.

(5) Assigned course numbers shall not be published on or within any advertisements websites, on-line testing sites, etc. Assigned course numbers shall only be provided to a licensee or boutique services registration holder upon completion of the approved course;

(6) Question with correct answers shall not be published or otherwise publicly distributed or made available to those who may take or consider taking the internet course.

(7) All licensees and boutique services registration holders who successfully complete a continuing education course shall be provided with a certificate of completion by the provider of the continuing education course that includes the provider's name, CE course approval number, the course title, course number, the licensee's or boutique services registration holder's name and license or registration number, the date the course was completed, and the total number of hours successfully completed in each subject covered by the continuing education course;

(8) An on-line course shall include the following:

(a) With the exception of an on-line presentation that consists of a video, digital, web, or live on-line presentations, each hour segment of course material randomly changes;

(b) A bank consisting of a minimum of thirty randomized questions so that the test questions are not predictable;

(c) A means of timing the course to subtract the time when the test-taker has logged off the program and to ensure the hours credited equal the hours taken;

(d) Six multiple choice questions embedded in each hour segment. For the test-taker to move to the next hour segment, the test-taker shall correctly answer a minimum of seventy-five per cent of the questions;

(e) Clear wording stating that a licensee or boutique services registration holder shall not receive continuing education credit for the course unless the licensee's or boutique services registration holder's total score on all questions is at least seventy-five per cent or better;

(f) A minimum of six thousand words of discussion of the subject matter covered in each hour segment of the material.

(g) If the on-line presentation is a video, digital, web, or live on-line presentation, each hour of the presentation shall be considered the equivalent of the six thousand word discussion.

(i) A provider, seeking board approval for a video, digital, web, or live on-line course shall submit to the board a description of the course, a detailed outline of the course.

(ii) The provider of a video, digital, web, or live on-line presentation shall follow the requirement for testing the licensees or boutique services registration holders on the course material as set forth in this paragraph, except the questions may be at the end of the presentation. The student shall correctly answer a minimum of seventy-five per cent of the questions to pass the course.

(iii) The board shall monitor the course to ensure that the actual course is consistent with the material submitted to the board.

(9) The provider shall notify a licensee or boutique services registration holder if the score received is less than seventy-five per cent, and

(10) Any application which fails to meet the requirements of this rule may be denied approval.

(C) Providers seeking approval to offer a continuing education course to board licensees or boutique services registration holders through a correspondence program shall comply with the following:

(1) The course and instructions shall be designed to further professional education for board licensees and boutique services registration holders on the practice of infection control and safety.

(2) The application shall be submitted with a two hundred fifty dollar, non-refundable processing fee per course;

(3) The completed application shall be received at the board at least forty-five days prior to the date that the provider plans to offer the correspondence course to licensees or boutique services registration holders in Ohio. Along with identification and other information as specified by the board, the complete application shall include the following information: a complete copy of the proposed catalogue course, copies of the credentials of each author of each segment of the course, and the credentials of the person developing the course;

(4) Assigned course numbers shall not be published on or within any advertisements, websites, on-line testing sties, etc. Assigned course numbers shall only be provided to a licensee or boutique services registration holder upon the successful completion of the approved course;

(5) All licensees and boutique services registration holders who successfully complete a continuing education course shall be provided with a certificate of completion by the provider of the continuing education course that includes the provider's name, the CE course approval number, the course title, the licensee's or boutique services registration holder's name and license or registration number, the date the course was completed, and the total number of hours successfully completed in each subject covered by the continuing education course;

(6) A correspondence course shall include the following:

(a) Information segments presented in different order;

(b) Randomized questions so that the test questions are not the same in each correspondence course sent to licensees or boutique services registration holders;

(d) No less than six randomly selected multiple choice questions following each hours segment of material;

(e) The course shall contain at least three versions with identifiers;

(f) Each of the three or more versions shall contain test questions unique to each segment of the book;

(g) Each book shall have a unique identification number so that only one individual may answer the questions for continuing education credit;

(h) The course shall clearly state that a licensee or boutique services registration holder shall not receive continuing education credit for the course unless the licensee's or boutique services registration holder's total score on all questions is at least seventy-five per cent or better;

(i) The provider shall allow the licensee or boutique services registration holder to send answers to test questions by mail, facsimile, telephone, or electronic mail.

(j) A provider may make available an answer sheet on-line for submission, but the questions shall not be included. The provider shall request the identification number of each book be either called in with the test answers or the identification number of each book shall be placed on the test answer sheet. A provider shall not credit an individual who has used an identification number that has been previously used for that course.

(7) The provider shall notify licensees and boutique services registration holders if the score received is less than seventy-five per cent, and

(8) Any application that fails to meet the requirements of this rule may be denied approval.

Last updated October 22, 2025 at 11:13 AM

History

Effective: February 12, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4713-21-09 Criteria for continuing education: courses, course instructors and eligible offering entities to be: approved, denied approval, withdrawn, revoked or suspended.

(A) Programs shall not be approved by the board in segments of less than one hour.

(B) A provider shall maintain for four years a record of attendance of each person attending an offering. The record shall include the following information:

(1) Board-issued CE course number;

(2) Complete name and board-issued license identification number of attendee;

(3) Course offering, title, and description;

(4) Hours of continuing education credit;

(5) Date of course offering;

(6) Name and email address of course instructor or other authorized representative of the provider;

(7) Score attained on course test (for internet or correspondence courses only); and

(8) A certificate from the provider shall certify the items enumerated above and furnish a copy to the attendee immediately upon the licensee's completion of the course offering.

(C) Course offerings by persons whose principal residence or place of business is not located in the state of Ohio or course offerings by foreign corporations as defined by section 1703.01 of the Revised Code shall be approved if they comply with the requirements contained in this chapter. A licensee or boutique services registration holder may receive CE credit for a course offered out of state if the board approves the course in advance of taking the course.

(D) A licensee or boutique services registration holder who attends a CE course in person shall receive CE credit for the course.

(E) Each provider shall notify the approved CE tracking vendor, at least fifteen days in advance, of the addition of an offering date for an approved course. The provider shall also notify the approved CE tracking vendor, at least fifteen days in advance, of all course changes including locations, times, changes in course content, or changes of course instructors, except when an emergency has occurred closer to the date of the approved course, making it necessary to change the location of the CE. The notice shall be submitted to the board office in a specified electronic format as set forth by the board in the provider application.

(F) Each provider shall submit to the approved CE tracking vendor, within ten calendar days after completion of each course offering, a list of licensees or boutique services registration holders who successfully completed the course. The list must be submitted in a specified electronic format set forth by the board in the provider application.

(G) The board may suspend, revoke, or deny the approval of an instructor or provider that fails to comply with any provisions of this chapter.

(1) Written notice of the suspension, denial, or revocation shall be given stating the reason,

(2) Any provider that has had its application for a course or application to be an Ohio provider of continuing education denied or had the privilege of offering CE courses in Ohio revoked or suspended may request a hearing pursuant to Chapter 119. of the Revised Code.

(3) Until the board has issued its final order as a result of any denial of approval and the appeal time from the order has passed, that has been suspended or revoked or whose course offering was denied shall not offer a course and advertise the course to licensees as approved for CE credit.

Last updated January 3, 2025 at 8:43 AM

History

Effective: January 2, 2025
Promulgated Under: 119.03