Ohio Adm.Code 4501:1 | Ohio Administrative Code 4501:1 — Department of Public Safety | Bureau of Motor Vehicles

Chapter 4501:1-1 Driver Licenses

Ohio Adm.Code 4501:1-1-01 Examination of license holders competency.

The registrar of motor vehicles, upon determination that any person has twelve or more points charged against him or her under section 4510.037 of the Revised Code, and is not subject to the provisions of section 4510.038 of the Revised Code, or, having good cause to believe that the holder of a driver's or commercial driver's license is incompetent or otherwise not qualified to be licensed, shall upon written notice of at least five days, sent by mail in accordance with rule 4501:1-10-01 of the Administrative Code to the licensee's last known address, require him or her to submit to a physical exam or to a driver's license examination or a commercial driver's license examination, if appropriate, or both. Good cause shall be established by a report of a peace officer; by a report of a court; by information from a physician, a nurse, a relative of the licensee, or a friend of the licensee; by the licensee; or by a court order. The report of the peace officer shall be approved by the chief of police, sheriff, or the designee of either unless the peace officer is a member of the Ohio state highway patrol. The report or information shall be based on the personal observation of the licensee by the reporter and shall include the details of the incident giving rise to it. The report shall include a request that the licensee be reexamined in the interest of public safety based on the professional judgment of the reporter. A report or an order from a court shall be signed by the judge or his designee. In no case shall a report be accepted if it appears that the sole basis is the age of the licensee. Information received from a nurse, a relative of the licensee, or a friend of the licensee shall not be accepted unless it is corroborated in essential details by an investigation performed by the bureau of motor vehicles. No information shall be received anonymously. A court order ordering a reexamination shall be accepted without further information.

Last updated November 1, 2022 at 8:57 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-02 License restrictions; suspension of license.

(A) In accordance with section 4507.20 of the Revised Code, the registrar may require a licensee to submit to a medical examination, or to a driving and maneuverability skills test, or both, if the registrar has good cause to believe that the licensee is incompetent or unqualified to be licensed.

Upon receipt of a medical examiner's report "REQUEST FOR STATEMENT OF PHYSICIAN" "Form 2310" (August 2021) available via the Ohio bureau of motor vehicles' website at http://www.bmv.ohio.gov/bmv_forms.stm, and upon the conclusion of the skills test, if required, the registrar may permit the licensee to retain his or her license, or issue a restricted license, or suspend the license. This form is mailed to the customer by the bureau of motor vehicles.

(B) If the licensee fails the skills test, his or her license is thereby suspended under section 4507.20 of the Revised Code, and he or she will not be eligible to retake the skills test for seven days from the date of the failure.

The registrar may, in cases of hardship, permit a licensee, who lives in an area where public or other transportation is not available, to retake the skills test as early as twenty-four hours.

(C) If a licensee, who is not required to submit to a medical examination, successfully passes the skills test, driving privileges shall be reinstated and restrictions applicable to the licensee may be imposed as the registrar determines to be necessary.

(D) If a licensee, who is required to submit to a medical examination, submits a satisfactory medical examination report and successfully passes the skills test, a license shall be issued with any restrictions the registrar determines are necessary in accordance with this chapter. Such restricted license shall list the routes of travel and any other conditions under which the licensee is permitted to operate a motor vehicle.

(E) All applications for any permits, licenses or reexaminations made under this rule may be made directly to the bureau of motor vehicles or to any deputy registrar.

Last updated November 1, 2022 at 8:57 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-03 Occupant restraining device exemption.

[Comment: All materials incorporated by reference are available via the Ohio bureau of motor vehicles' website at http://www.bmv.ohio.gov/bmv_forms.stm]

(A) An individual applying for an occupant restraining device exemption due to a physical impairment according to section 4513.263 of the Revised Code must complete BMV form 2942 "Occupant restraining device exemption request" (10/2019), which includes an affirmation by a physician or chiropractor.

(B) If the physical impairment is permanent or expected to be permanent, the individual may submit the form to the bureau of motor vehicles to have the exemption notated in the law enforcement automated data system (LEADS).

(C) If the physical impairment is temporary, the individual shall keep BMV form 2942 (10/2019) on his or her person while operating or riding in a motor vehicle. The temporary affidavit shall expire on the date indicated by the physician or chiropractor on BMV form 2942 (10/2019).

Last updated November 1, 2022 at 8:57 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-04 Unsatisfactory medical report; suspension of license.

(A) If the licensee is required to submit a medical report, "REQUEST FOR STATEMENT OF PHYSICIAN", "Form 2310" (August 2021), available via the Ohio bureau of motor vehicles' website at http://www.bmv.ohio.gov/bmv_forms.stm, and the report submitted is accepted as constituting adequate medical clearance, and he is otherwise qualified for driving privileges in respect to the provisions of section 4507.08 of the Revised Code, the registrar may permit the licensee to retain his or her license, or shall impose such restrictions or conditions applicable to the licensee as the registrar determines to be necessary; or, where a restricted license is required by law, shall cause such restricted license to be issued, except that a driver license examination shall be required if the licensee's driving ability is questionable, or when a physical condition or disability is present which would indicate such action before final determination is made, in which case the provisions of this rule governing the procedure regarding driver license examinations shall be applicable.

(B) If the licensee is required to submit a medical report, and such report does not constitute adequate medical clearance, his or her license shall be suspended under section 4507.20 of the Revised Code; such suspension shall remain in effect until reinstated by the registrar in accordance with paragraph (C) of this rule.

(C) After an individual's driver license has been suspended because of a physical condition, and a satisfactory medical report is then submitted, reinstatement of driving privileges shall be subject to the provisions outlined in paragraph (A) of this rule.

Last updated November 1, 2022 at 8:57 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-05 Ohio identification card for permanently/irreversibly disabled.

[Note: Forms incorporated by reference are available via the Ohio bureau of motor vehicles' website at http://www.bmv.ohio.gov/bmv_forms.stm.]

(A) The registrar or a deputy registrar shall issue a state of Ohio identification card to an Ohio resident who is permanently or irreversibly disabled following the completion of BMV form 5755 "Health care provider certification of eligibility for permanently disabled identification card" (10/2019) including the certification of disability by the applicant's health care provider as defined in division (A) of section 4503.44 of the Revised Code.

(B) If the permanently or irreversibly disabled identification card applicant affirms he or she are unemployed when completing BMV form 5755 (10/2019), the ID card shall be issued without payment of any fee prescribed in division (A) of section 4507.50 of the Revised Code.

(1) BMV form 2424 "Acceptable documents list - Standard DL-ID" (November 2020) for a standard ID card; or

(2) BMV form 2430 "Acceptable documents list - Compliant DL-ID" (November 2020) for a compliant ID card.

(D) A new certification of disability on BMV form 5755 (10/2019) shall be required when requesting a duplicate of the permanently or irreversibly disabled identification card.

(E) A new certification of disability on BMV form 5755 (10/2019) shall be required when renewing the permanently or irreversibly disabled identification card.

(F) BMV form 5755 (10/2019) shall be valid for thirty days from the health care provider's signature.

Last updated November 1, 2022 at 8:58 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-07 Pre-temporary driver examination required.

[Comment: For dates and availability of material incorporated by reference in this rule, see rule 4501:1-1-39 of the Administrative Code.]

(A) Any person making application for a temporary instruction permit identification card (TIPIC) shall take a pre-temporary instruction permit driver license examination prior to the issuance of such TIPIC to determine if the applicant has any physical disability which may impair the applicant's ability to operate a motor vehicle and to determine whether or not the applicant has sufficient knowledge of the motor vehicle laws of the state of Ohio and the approved road signs and signals as designated by the state of Ohio.

(B) Any person making application for a commercial driver's TIPIC shall give evidence that the applicant is at least eighteen years of age and that the applicant holds a valid driver's license other than a restricted license issued under Chapter 4507. of the Revised Code and shall certify that the applicant is in compliance with the medical requirements under 49 C.F.R. 391 if the applicant is required to meet those standards, and shall take a pre-temporary instruction permit commercial driver's license examination prior to the validation of such commercial driver's TIPIC.

Last updated November 1, 2022 at 8:58 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-08 Pre-temporary driver examination procedure.

(A) The examination required by paragraph (A) of rule 4501:1-1-07 of the Administrative Code shall consist of three parts; the first part covering physical qualifications shall consist of vision test and an inquiry into any physical disability; the second part shall consist of a written test composed of a minimum of twenty questions equally weighted, in which the applicant must answer correctly seventy-five per cent of said questions covering motor vehicle laws, rules of the road pertaining to safety, regulations of the bureau of motor vehicles as prescribed by the director of public safety, and guidelines established by the federal motor carrier safety administration; the third part shall consist of a written test composed of a minimum of twenty questions equally weighted, in which the applicant must answer correctly seventy-five per cent of said questions covering highway warnings and traffic signs, signaling devices and directions given in the English language. The reference document for the material covered in the tests described in part two and three will be the official "Ohio Digest of Motor Vehicle Laws" as prescribed by the director of public safety and as it may be amended and revised from time to time.

(B) The examination required by paragraph (B) of rule 4501:1-1-07 of the Administrative Code for commercial driver applicants shall consist of a vision test and color blindness test and a written test of general commercial driver knowledge composed of a minimum of fifty questions equally weighted, of which the applicant must answer eighty per cent correctly (forty correct answers) in order to pass. In addition, an applicant who wishes to qualify for special endorsements must answer correctly eighty per cent of the questions in each specific category as follows: combination vehicles, twenty questions (sixteen correct answers); double or triple vehicles, twenty questions (sixteen correct answers); hazardous materials, thirty questions (twenty-four correct answers); passenger transport, twenty questions (sixteen correct answers); tankers, twenty questions (sixteen correct answers); or, school bus, twenty questions (sixteen correct answers). Any applicant who does not take or fails to answer correctly eighty percent of the twenty-five questions (twenty correct answers) on the air brakes test shall be restricted from operating a vehicle equipped with air brakes.

(C) The tests concerning the signs, signals and directions designated by the director of transportation, the motor vehicle laws, the rules of the road, and the rules and regulations and the written portion of the commercial driver's license examinations may be taken orally if the applicant is determined by the examiner to be illiterate except that the test for hazardous materials and school bus must be taken in English in written or electronic form.

(D) Except as otherwise provided in this rule, the department of public safety may develop versions of the knowledge portion of the examination required by paragraphs (A) and (B) of this rule that can be taken in languages other than English in written or electronic form. If an applicant for a driver's license wishes to take the knowledge examination in a language other than English, an interpreter may provide translation assistance to the applicant unless the department has developed a written or electronic version of the examination in a language in which the applicant is fluent, in which case the applicant must take that written or electronic version of the examination without the assistance of an interpreter.

Last updated September 23, 2026 at 3:10 PM

History

Effective: April 10, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-09 Issuance of temporary instruction permit identification card.

(A) No person shall be granted a temporary instruction permit identification card (TIPIC) until the person has successfully passed all phases of the pre-temporary instruction permit driver license examination prescribed in paragraph (A) of rule 4501:1-1-08 of the Administrative Code. If a person has so qualified for a TIPIC and there is presence of a physical disability which would impair the applicant's ability to operate a motor vehicle but does not require continuing medical supervision, or the visual acuity is such that day time driving only is in order, the TIPIC issued shall be a restricted TIPIC and any condition or restriction recommended by the examiner and/or determined necessary by the registrar of motor vehicles shall be noted thereon. If the physical condition is one which indicates that medical clearance should be required, or if there is evidence of a mental disability that would impair the ability to operate a motor vehicle, no TIPIC shall be issued until such time as the necessary medical clearance is submitted. Any condition or restriction recommended by the examiner or determined necessary by the registrar shall be noted on such TIPIC.

(B) No person shall be given a validated commercial driver's TIPIC until the person has successfully passed all applicable phases of the pre-temporary instruction permit commercial driver's examination prescribed in paragraph (B) of rule 4501:1-1-08 of the Administrative Code, and has given satisfactory evidence that the person holds a valid driver's license, other than a restricted license, issued under Chapter 4507. of the Revised Code, and, if required, has given satisfactory evidence that the person holds a current medical examiner's certificate/card stating that the person is physically qualified to drive the motor vehicle for which the application is being made.

Last updated November 1, 2022 at 8:58 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-10 Road test requirements for driver examination.

(A) Upon obtaining a temporary instruction permit identification card, the applicant may appear at a examination station to take a road and a maneuverability test to determine the applicant's ability to exercise ordinary and reasonable control in the operation of a motor vehicle under the supervision of an examiner. If the vehicle to be operated is a standard type four-wheel vehicle, this portion of the examination shall consist of a test of the driving skill and vehicle maneuvering, divided into two parts: a road test and a maneuverability test as prescribed by the registrar of motor vehicles. If the vehicle to be operated is classified as a motorcycle, the road test may be waived. If the applicant presents a valid, unexpired license of another state, the knowledge and road test may be waived. In such case a driver license examiner may require the road test for good cause.

(B) The applicant shall be considered to have passed the examination for a license to operate a standard type four-wheel vehicle provided the applicant does not receive a minus score in excess of twenty-five points in either part of the examination; or to have passed the examination for a license to operate a motor vehicle classified as a motorcycle, provided the applicant does not receive a minus score in excess of ten points in the test of vehicle maneuvering. The number of points to be deducted for failure to perform each skill and maneuver contained in the examination shall be as specified on the appropriate form prescribed by the registrar.

(C) All licenses issued after the complete driver license examination has been passed shall be restricted in accordance with the recommendations of the examiner or as deemed necessary by the registrar.

Last updated October 23, 2023 at 11:47 AM

History

Effective: April 10, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-11 Failure of driver examination.

(A) If a person, who is making application for a temporary instruction permit identification card (TIPIC) pursuant to rule 4501:1-1-07 of the Administrative Code, fails the vision test prescribed in paragraph (A) or paragraph (B) of rule 4501:1-1-08 of the Administrative Code, no further examination shall be granted unless adequate evidence of sufficient visual improvement has been submitted.

(B) If a person fails any of the written tests prescribed in paragraph (A) or paragraph (B) of rule 4501:1-1-08 of the Administrative Code, the person may retake such test or tests additional times at his or her request. A person who fails any written test shall be required to wait at least one day prior to retaking such test.

(C) If a person fails either part of the road and maneuverability test prescribed in paragraph (A) of rule 4501:1-1-10 of the Administrative Code, or any of the three parts of the commercial driver's skills test prescribed in paragraph (A) of rule 4501:1-1-28 of the Administrative Code, the person may retake such test or tests at his request, up to the expiration of his TIPIC.

A person is not required to retake any test he or she has passed during the period that his or her TIPIC is valid.

A person who fails either part of the road and maneuverability test or any part of the commercial driver's skills test shall not be able to retake the test until the second calendar day after the failure of a test.

(D) A person, who is making application for a TIPIC pursuant to paragraph (B) of rule 4501:1-1-07 of the Administrative Code, shall be granted no more than one renewal per TIPIC issued.

Last updated November 1, 2022 at 8:58 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-15 Record retention policy for deputy registrars.

(A) Pursuant to section 4501.021 of the Revised Code, the registrar of motor vehicles hereby determines the methods for collecting, recording, and maintaining the records of deputy registrars that pertain to driver's or commercial driver's licenses, identification cards, and vehicle registrations, including photographic or digitalized images, and electronic or digitalized signatures.

(B) All photographic or digitalized images and electronic or digitalized signatures shall be recorded and maintained electronically on a database maintained by the Ohio department of public safety (department) and bureau of motor vehicles (BMV) and shall be accessible to the deputy registrars by electronic devices furnished and maintained by the department and the BMV.

(C) Applications for driver's or commercial driver's licenses, identification cards, and vehicle registrations shall be recorded and maintained electronically on a database maintained by the department and the BMV and shall be accessible to the deputy registrars by electronic devices furnished and maintained by the department and the BMV. Electronic copies of said deputy registrar records and transactions are available on site through the deputy registrar electronic database system available at every deputy registrar office location. In addition, each deputy registrar shall retain paper copies of all records and transactions performed for the BMV as follows:

(1) Paper copies of motor vehicle registration applications, and supporting documents, shall be retained for a period of eighteen months from the date of the record or transaction, whichever is later;

(2) Paper copies of driver's or commercial driver's license applications, identification card applications, and all supporting documents, shall be retained for a period of four years from the date of the record or transaction, whichever is later;

(3) All other paper records shall be retained for a period of three years from the date of the record or transaction, whichever is later;

(4) The registrar shall establish a secure area in which each deputy registrar may retain and store all paper records in accordance with this policy;

(5) For the first six months of each retention period, all paper copies shall be securely stored on the premises at each deputy registrar's agency;

(6) After the first six months and through the end of the retention period, all paper copies shall be stored on the premises at each deputy registrar's agency or at the secure area established by the registrar for each respective deputy registrar. The paper copies shall be transferred from the premises at each deputy registrar's agency to the secure area established by the registrar by a means and on a schedule prescribed by the registrar. The secure storage area established by the registrar shall be utilized and deemed as the deputy registrar's annex storage space;

(7) At the end of the retention period, the registrar may dispose of all paper records pursuant to section 149.34 of the Revised Code;

(8) The disposal of the paper records shall not take place when the registrar has received notice that a court case or other legal action is pending involving such records;

(9) During the time the paper records are stored on the premises at a deputy registrar agency, they shall be available for public examination, but no person may make copies of the records for sale or distribution. After the paper records are transferred to the secure area provided by the registrar, they shall be available for inspection and copying only in compliance with all applicable statutes and rules governing bureau of motor vehicles records, including section 4501.27 of the Revised Code, commonly referred to as the Drivers Privacy Protection Act.

Last updated October 23, 2023 at 11:47 AM

History

Effective: March 21, 2011
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-16 Alcohol and controlled substances.

"Alcoholic, or is addicted to the use of controlled substances to the extent that the use constitutes an impairment to the person's ability to operate a motor vehicle with the required degree of safety," as used in section 4507.08 of the Revised Code, means:

(A) Convicted three or more times within the immediately preceding three-year period of division (A) of section 4511.19 of the Revised Code or of a substantially similar municipal ordinance or of a statute of another state or of the United States; or

(B) Is convicted three or more times within a three-year period of any traffic violation where from the evidence presented, the trier of fact finds that alcohol or controlled substances were a contributing factor.

Last updated October 23, 2023 at 11:47 AM

History

Effective: April 10, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-17 Restricted license.

The opinion of the registrar as contemplated in division (D)(3) of section 4507.08 of the Revised Code, shall be based upon any information received by the registrar from:

(A) A federal, state or local police authority;

(B) A licensed physician, hospital, institution, licensed psychologist, or certified alcohol counselor;

(D) The Ohio industrial commission;

(E) A public or private health institution;

(F) A federal or state court which indicates that the person may be physically or mentally unable to safely operate a motor vehicle on the highways of the state of Ohio due to an addiction or dependence on alcohol or a controlled substance.

Last updated October 23, 2023 at 11:47 AM

History

Effective: April 10, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-18 Disclosure of medical information by applicant.

(A) The registrar of motor vehicles shall include as part of the application for the original operator's license, or a renewal thereof, questions as to the existence of a physical or mental condition that may impair the ability of the applicant to operate a motor vehicle safely. Such questions shall be answered under oath by the applicant. If the answer to any such question indicates the existence of any such physical or mental condition, then the registrar may require an examination of the applicant by a licensed physician as a prerequisite to the issuance of an operator's license. Any expense occasioned by such examination shall be borne by the applicant.

(B) When in the course of a routine driver license examination the driver license examiner has reason to believe that the applicant has a physical or mental condition which may impair the ability of the applicant to operate a motor vehicle safely, the applicant shall be instructed by the bureau of motor vehicles to obtain a signed medical report "REQUEST FOR STATEMENT OF PHYSICIAN" "BMV2310" (August 2021), available via the Ohio bureau of motor vehicles' website at http://www.bmv.ohio.gov/bmv_forms.stm from a licensed physician. The medical report shall be returned to the bureau within twenty days of the date of such physical or mental examination for evaluation by the bureau. No license shall be issued to such applicant prior to a favorable evaluation of the medical report by the bureau or driver examination station.

(C) Any person who is an alcoholic, or is addicted to the use of controlled substances to the extent that the use constitutes an impairment to the person's ability to operate a motor vehicle with the required degree of safety, as defined in rule 4501:1-1-16 of the Administrative Code, shall not retain a temporary instruction permit or operator's license pursuant to section 4507.08 of the Revised Code.

Driving privileges shall not be restored until the registrar receives information, contained in a "ALCOHOL/ DRUG REINSTATEMENT", form "BMV2326" (August, 2012) available via the Ohio bureau of motor vehicles', website at http://www.bmv.ohio.gov/bmv_forms.stm and signed by a physician licensed pursuant to Chapter 4731. of the Revised Code; a psychologist licensed pursuant to Chapter 4732. of the Revised Code; a counselor, social worker or marriage and family therapist, licensed pursuant to Chapter 4757. of the Revised Code; a parole officer, a probation officer appointed pursuant to section 1901.33 of the Revised Code; or a chemical dependency counselor, licensed pursuant to Chapter 4758. of the Revised Code, stating that the person has successfully completed a treatment or rehabilitation program and has maintained a continuous six-month period of sobriety from alcohol and/or freedom from addiction of any controlled substance from the date of completion of the program.

(D) Upon receipt of the form containing satisfactory information as designated in paragraph (C) of this rule, the registrar shall restore driving privileges subject to all other requirements by law.

If an individual receives a subsequent conviction within one year of restoration of driving privileges previously suspended under paragraph (C) of this rule or division (A) of section 4511.19 of the Revised Code or of a substantially similar municipal ordinance or of a statute of another state or of the United States, the previous suspension shall be reimposed.

Last updated November 1, 2022 at 8:58 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-19 Issuance of minor's license.

(A) The registrar of motor vehicles shall not grant the application of any minor under eighteen years of age for a probationary license or restricted license, unless the application is signed by one of the minor's parents, the minor's guardian, other person having custody of the applicant, or, if there is no parent or guardian, by a responsible person who is willing to assume the obligation imposed under this rule.

When a minor under eighteen years of age applies for a probationary license or restricted license, the registrar of motor vehicles shall give the adult who signs the application notice of the potential liability that can be imputed to the adult pursuant to paragraph (B) of this rule and notice of how the adult can prevent any liability from being imputed to him pursuant to paragraph (B) of this rule.

(B) Any negligence, or willful or wanton misconduct, that is committed by a minor under eighteen years of age when driving a motor vehicle upon a highway shall be imputed to the person who has signed the application of the minor for a probationary license or restricted license, which person shall be jointly and severally liable with the minor for any damages caused by the negligence or the willful or wanton misconduct.

There shall be no imputed liability imposed under this paragraph, if a minor under eighteen years of age has proof of financial responsibility with respect to the operation of a motor vehicle owned by the minor or, if the minor is not the owner of a motor vehicle, with respect to the minor's operation of any motor vehicle, in the form and in the amounts required under Chapter 4509. of the Revised Code, the "Financial Responsibility Law," which defines the penalties which can be imposed as a result of a conviction or motor vehicle accident along with the provisions which must be met in order to bring the individual into compliance with this chapter of the Revised Code to maintain driving privileges in this state as a result of a conviction of a moving violation or a motor vehicle accident. This chapter also establishes the limits of acceptable financial responsibility requirements.

(C) Any person who has signed the application of a minor under eighteen years of age for a license, may thereafter surrender to the registrar the license or temporary instruction permit of the minor and request that the license or permit be canceled. The registrar shall then cancel the license or temporary permit, and the person who signed the application of the minor shall be relieved from the liability by paragraph (B) of this rule.

(D) Rule 4501:1-1-37 of the Administrative Code shall govern the application requirements for a nonrenewable license or a nonrenewable identification card issued to a minor temporary resident of the United States.

Last updated October 23, 2023 at 11:48 AM

History

Effective: August 13, 2007
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-20 Vision standards for driver license applicants.

[Comment: For dates and availability of material incorporated by reference in this rule, see rule 4501:1-1-39 of the Administrative Code.]

(A) As used in this chapter:

(1) "Visual acuity" means the ability of the eye to discriminate detail, measured according to the size of letters viewed on a Snellen chart from a given distance.

(2) "Corrective lenses" means exclusively, eyeglasses, contact lenses, and intraocular lenses (IOL) and excludes bioptic/telescopic lenses.

(3) "Binocular vision" means visual acuity of twenty/two hundred or better, in both eyes, with or without corrective lenses.

(4) "Monocular vision" means visual acuity of twenty/two hundred or better in only one eye, with or without corrective lenses.

(5) "Combined visual acuity" means visual acuity attained by using both eyes together where applicant has binocular vision.

(6) "Visual field" means area or extent of physical space visible to an eye in a given position, the extent of which, for purposes of this chapter, shall be a minimum of forty-five degrees inward (nasal) and seventy degrees outward (temporal), when the eye is in the straightforward position.

(B) Applicants being examined for an Ohio driver license or endorsement for the first time, applying for a commercial driver's license, or being authorized by the bureau of motor vehicles for reexamination due to administrative action, shall meet the applicable standards of this rule prior to the issuance of a temporary permit or other class of driver's license.

(1) For purposes of this rule persons examined with corrective lenses who are unable to attain the visual acuity required by this rule and persons examined without corrective lenses who are unable to attain the visual acuity required by this rule for the issuance of the appropriate license without visual restrictions on their driver license shall be referred to an ophthalmologist or licensed optometrist of their choice for correction and/or examination and record the results on the form as prescribed by the registrar of motor vehicles.

(2) For purposes of this rule persons wearing eyeglasses shall be examined with or without eyeglasses. Corrective lenses shall be required for driving if the applicant needs them to meet the standards for visual acuity.

(3) Examination results shall be recorded on forms supplied by the registrar and returned to the driver license examiner.

(1) Persons with binocular vision

(a) Persons with binocular vision whose combined visual acuity is twenty/forty or better, without corrective lenses, shall be issued a license without visual restrictions.

(b) Persons with binocular vision whose combined acuity is poorer than twenty/forty, but not worse than twenty/seventy, shall be restricted to daytime driving only.

(c) Persons with binocular vision unable to attain a combined visual acuity of at least twenty/seventy shall be denied a license.

(2) Persons with monocular vision

(a) Persons with monocular vision whose visual acuity is twenty/thirty or better, without corrective lenses, shall be issued a license without visual restriction.

(b) Persons with monocular vision whose visual acuity is poorer than twenty/thirty but not worse than twenty/sixty shall be issued a license restricted to daytime driving.

(D) This paragraph applies to commercial driver's license applicants (other than school bus driver's license applicants) who are not required to meet the standards of 49 C.F.R. 391.

(1) Persons with binocular vision

(a) Persons with binocular vision whose visual acuity is twenty/forty or better, without corrective lenses, shall be issued a license restricted to intrastate operation of commercial motor vehicles.

(b) Persons with binocular vision whose combined visual acuity is poorer than twenty/forty but not worse than twenty/seventy shall be issued a license restricted to daytime driving only in any vehicle and intrastate operation of commercial motor vehicles.

(c) Persons with binocular vision unable to attain a combined visual acuity of at least twenty/seventy, shall be denied a license.

(2) Persons with monocular vision

(a) Persons with monocular vision whose visual acuity is twenty/thirty or better, without corrective lenses, shall be issued a license restricted to intrastate operation of commercial motor vehicles.

(b) Persons with monocular vision whose visual acuity is poorer than twenty/thirty but not worse than twenty/sixty shall be issued a license restricted to daytime driving only in any vehicle and intrastate operation of commercial motor vehicles.

(E) This paragraph applies to commercial driver's license school bus driver's endorsement applicants.

(1) A commercial driver's license school bus driver's endorsement shall not be issued to a person with monocular vision or with a field of vision less than seventy degrees in the horizontal meridian in each eye, or without the ability to recognize the colors of traffic signals and devices showing standard red, green, and amber.

(2) Persons whose visual acuity in each eye is twenty/forty or better, without corrective lenses, shall be issued a commercial driver's license school bus driver's endorsement without visual restriction.

(3) Persons unable to attain a visual acuity of at least twenty/forty in each eye, shall be denied a commercial driver's license school bus driver's endorsement.

(4) Persons may use corrective lenses to attain these standards.

(F) This paragraph applies to commercial driver's license applicants who are required to meet the standards of 49 C.F.R. 391.

(1) A commercial driver's license shall not be issued to a person with monocular vision if that person is required to meet the standards of 49 C.F.R. 391.

(2) Persons whose visual acuity in each eye is twenty/forty or better, without corrective lenses, shall be issued a license without visual restriction.

(3) Persons unable to attain a visual acuity of at least twenty/forty in each eye, shall be denied a license.

(4) Persons may use corrective lenses to attain these standards.

(5) Persons unable to recognize the colors of traffic devices showing standard red, green, and amber shall be denied a license.

(6) Persons unable to attain a seventy-degree visual field on both sides of the fixation point shall be denied a license.

(G) This paragraph contains horizontal-peripheral vision standards for driver's, motorcycle and motorized bicycle license and commercial driver's license applicants who are not required to meet the standards of 49 C.F.R. 391.

(1) A person possessing a seventy-degree visual field on both sides of the fixation point shall be issued a non-restricted license.

(2) If the visual field on one side of fixation is less than seventy degrees the applicant shall be tested and must demonstrate a visual field of at least seventy degrees on one side of fixation and forty-five degrees on the other side of fixation, and the applicant is subject to a restricted license and the use of an outside mirror on the side of the more limited visual field, in addition to an inside mirror, and an applicant for a commercial driver's license shall be restricted to intrastate operation of commercial motor vehicles.

(3) A person who does not demonstrate a visual field of at least seventy degrees on one side of fixation and forty-five degrees on the other side of fixation shall not be issued a license.

(4) Anyone who does not meet visual field standards of seventy degrees on one side and forty-five degrees on the other side, will be referred to an ophthalmologist or a licensed optometrist for further examination and such results are to be recorded on the form as prescribed by the registrar.

(H) In all cases where the applicant is sent to an ophthalmologist or a licensed optometrist for visual correction, the temporary permit or license, whichever the case may be, shall be held by the driver license examiner pending the applicant's return.

After being examined by an ophthalmologist or licensed optometrist, the applicant must return to the driver examination station for further processing of the application or refusal. A retest of the visual acuity of the applicant using the driver examination equipment must be passed before a license is issued.

(1) The applicant shall be instructed that the license will be held at the examination station for a period of thirty days and that the applicant will be unable to drive a motor vehicle until visual correction has been made and the applicant has returned for the remainder of the examination.

(2) If the applicant fails to return within the thirty-day period, the temporary permit or license shall be forwarded to the bureau.

(3) A stop shall be placed against the applicant's name in the files, and further permits and licenses shall not be issued until the applicant is in compliance with the vision standards set forth in this rule.

Last updated October 23, 2023 at 11:48 AM

History

Effective: April 10, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-21 Acceptable identification to be submitted along with an application for a temporary instruction (learner's) permit identification card, driver's license, commercial driver's license, motorcycle operator's license, or identification card.

(A) This rule governs acceptable identification to be submitted along with an application for a temporary instruction (learner's) permit identification card, driver's license, commercial driver's license, motorcycle operator's license, or identification card.

(B) As used in this rule, "Ohio credential" means a temporary instruction (learner's) permit identification card, driver's license, commercial driver's license, motorcycle operator's license, or identification card issued by the Ohio bureau of motor vehicles (BMV). An "Ohio credential" includes both a driver's license that meets the REAL ID Act and those that do not.

(C) A person who applies for first issuance of an Ohio credential, or issuance when an Ohio credential has been expired for more than six months shall present identification documents sufficient to establish the person's:

(1) Full legal name;

(2) Date of birth;

(3) Social security number (SSN);

(4) Street address of the person's principal residence in the state of Ohio; and

(5) Status as a citizen, permanent resident, or temporary resident of the United States.

(D) All documents shall be an original or a copy bearing an original certification by the issuing authority. Uncertified copies or copies of certified copies shall not be acceptable. Failure to provide sufficient acceptable identification documents shall result in the denial of the Ohio credential.

(E) To establish the person's full legal name and date of birth, the person shall present at least one of the following source documents containing the person's full legal name and date of birth:

(1) An original or certified copy of a birth certificate or registration filed with a state office of vital statistics or the equivalent state or local governmental agency in the person's state of birth;

(2) A valid, unexpired United States passport or passport card, with photograph;

(3) A consular report of birth abroad issued by the United States department of state;

(4) A valid United States military service or dependent identification document, with photograph;

(5) A valid, Ohio concealed weapons permit, with photograph;

(6) A certified copy of a court order containing the full name and date of birth of the applicant;

(7) A passport, with photograph, from another country together with appropriate United States citizenship and immigration services (USCIS) documents that are original and valid, or like documents issued by the successor agency to the USCIS; or

(8) Any other genuine and reliable document approved by the registrar of motor vehicles.

(F) To establish the person's social security number, the person shall present one of the following source documents containing the person's full social security number:

(1) An official social security card issued by the social security administration (SSA), but not a metal card;

(2) A form W-2 wage and tax statement, but must not be handwritten;

(3) An acceptable SSA-1099 form, but must not be handwritten;

(4) A certified copy of a court order with or without the person's date of birth;

(5) Medical records from a doctor or hospital;

(6) Military discharge separation papers;

(7) A certified copy of a school record or transcript;

(8) An "APPLICATION FOR AN OHIO DRIVER LICENSE OR ID CARD" "BMV5475" (October 2019) form, available via the Ohio bureau of motor vehicles' website at http://www.bmv.ohio.gov/bmv_forms.stm, with the applicant's social security number on it, if the applicant has previously established their social security number with the Ohio BMV and the social security number verifies electronically with the SSA at time of application.

(9) Any other genuine and reliable document containing the person's social security number and approved by the registrar of motor vehicles;

(G) The following source documents shall be acceptable to establish the applicant's legal presence in the United States:

(1) A birth certificate, either an original or certified copy, with a seal and issued by an appropriate governmental agency of any state, territory, or possession of the United States, provided that a birth certificate issued by Puerto Rico must have been issued on or after July 1, 2010;

(2) A consular report of birth abroad issued by the United States department of state;

(3) A United States passport;

(4) A United States passport card;

(5) A United States naturalization document; or

(6) For a person who is not a citizen of the United States, appropriate United States citizenship and immigration services (USCIS) documents that are original and valid, or like documents issued by the successor agency to the USCIS showing the dates of legal presence. The registrar may require that any documentation presented be verifiable through the verification lawful status (VLS) or systematic alien verification entitlement (SAVE) databases maintained by the federal government.

(H) The person's full legal name shall consist of the applicant's current first (given) name, middle name, and last name (surname) without the use of initials or nicknames. If the source documents presented do not establish the person's full legal name, or the names on the documents are inconsistent, the person shall present additional documents to establish the full legal name to the satisfaction of the registrar or deputy registrar. The following documents shall be acceptable for this purpose:

(1) A marriage certificate or marriage license, certified or otherwise verified by a process approved by the registrar;

(2) A certified copy of a decree of divorce, dissolution, or annulment of marriage, certified or otherwise verified by a process approved by the registrar;

(3) A certified copy of a court ordered name change, certified or otherwise verified by a process approved by the registrar;

(4) Any other genuine and reliable document verifying the person's legal name and approved by the registrar of motor vehicles.

(I) If the source documents listed in this rule are not sufficient to establish all of the elements necessary for the issuance of an Ohio credential, the person may present the following supplemental documents for consideration of the registrar or deputy registrar except for proof of citizenship or legal presence:

(1) A credit card;

(2) A foreign birth certificate accompanied by a translation by an approved translator if the certificate is not in English;

(3) An employer identification card;

(4) A marriage certificate or marriage license;

(5) A certificate of title for a motor vehicle;

(6) A public assistance benefit card;

(7) A student identification card, with photograph issued by a recognized school, college, or university;

(8) A health insurance card; or,

(9) Any other genuine and reliable document verifying the person's legal name and approved by the registrar of motor vehicles.

(J) If the source documents presented do not establish the person's current Ohio residential street address, the applicant shall present additional documents containing the applicant's name and current address within Ohio to establish that address to the satisfaction of the registrar or deputy registrar. A post office box or other mail box address is not acceptable. The following documents shall be acceptable if the applicant's current Ohio residential street address is stated in the document:

(1) A change of address card or document issued by the Ohio bureau of motor vehicles (BMV);

(2) A checking, savings, or on-line bank account statement issued within the last sixty days;

(3) A child support check stub from the Ohio department of job and family services with the name and address of the applicant;

(4) A copy of federal or Ohio income tax return filing not more than eighteen months old, with proof of filing;

(5) A court order of probation, order of parole, or order of mandatory release;

(6) A current and valid premises liability, life insurance, or automobile insurance policy or card;

(7) School records (satisfactory proof of identity, Ohio residency, and relationship of the parent or guardian to the child applicant is required);

(8) In the case of a dependent child, the BMV may accept a certified statement of residency from the child's parent or guardian, on a form prescribed by the registrar and signed in the presence of a BMV official (satisfactory proof of identity, Ohio residency, and relationship of the parent or guardian to the child applicant is required);

(9) In the case of a married person, the BMV may accept a certified statement of residency from the applicant's spouse, signed in the presence of a BMV official (satisfactory proof of identity, Ohio residency, and marital relationship is required);

(10) In the case of a nursing home patient, a formal statement of residency issued by a nursing home official, on a form furnished by the BMV;

(11) In the case of a homeless person, a formal statement of residency issued by a homeless shelter official, on a form furnished by the BMV;

(12) An installment loan contract from a bank or other financial institution;

(13) A major credit card statement or major retail store credit card statement issued within the last year;

(14) A mortgage account or proof of home ownership;

(15) An Ohio certificate of title;

(16) An Ohio BMV mail-in registration renewal notice;

(17) A paycheck stub issued within the last year;

(18) A professional license issued by an Ohio governmental agency;

(19) A property tax bill or receipt;

(20) Ohio resident hunting or fishing license, current or previous year, cannot be valid for less than one year;

(21) An Ohio sales tax or business license;

(22) A selective service registration acknowledgment card;

(23) A social security administration document;

(24) A utility bill (from an electric, telephone, water, sewer, cable, satellite, heating oil, or propane provider) issued within the last year;

(25) A valid Ohio concealed weapons permit;

(26) A public assistance check stub or food stamp card issued by a governmental agency

(27) United States transportation security administration (TSA) letter;

(28) Any other genuine and reliable document approved by the registrar of motor vehicles.

(K) Notwithstanding any other provisions of this rule, a current, valid offender release identification card issued by the Ohio department of rehabilitation and correction, a current, valid identification card issued by the Ohio department of youth services (DYS), or, if approved by the registrar, an offender release card issued by the United States probation department containing the person's photograph, name, date of birth, and social security number shall constitute acceptable evidence of the person's identity for the issuance of an Ohio credential. If any of the required information is missing from the release identification card presented, the issuance shall be denied unless the missing information is provided by other acceptable documents enumerated in this rule.

(L) Notwithstanding any other provisions of this rule, an Ohio temporary instruction (learner's) permit, driver's license, commercial driver's license, motorcycle operator's license, or identification card that is current or has been expired for less than six months and for which the person's social security number has been verified in the records of the BMV shall constitute acceptable evidence of the person's identity for all transactions conducted by the registrar or any deputy registrar except that a permanent resident shall present his or her valid USCIS form I-551 upon every renewal of credential, and except that if the social security number has not been verified in the records of the BMV, then the person shall be required to present a second acceptable document verifying the person's social security number.

(M) A person who can demonstrate to the registrar's satisfaction that he or she has never been assigned a social security number may apply for a driver's license upon giving acceptable proof of that person's true identity, including the person's full legal name, date of birth, legal presence in the United States, and residential street address within the state of Ohio. A person who has been assigned a social security number but later attempts to revoke or cancel it, does not comply with this rule and the issuance shall be denied unless that person provides acceptable evidence of the social security number previously assigned.

(N) If any person fails to provide acceptable identification documents as required by this rule, the person shall not be issued an Ohio credential by the registrar of motor vehicles or any deputy registrar. Additional documentation may be required if the above documentation provided is determined to not be sufficient.

(O) The registrar or a deputy registrar may issue a duplicate temporary instruction (learner's) permit, duplicate driver's license, duplicate commercial driver's license, duplicate motorcycle operator's license, or duplicate identification card to an applicant if all of the following conditions are met: the person signs an affidavit stating that the original Ohio credential was lost or stolen; the person completes an application for a duplicate; the data recorded in the BMV system confirms the applicant's full legal name, date of birth, legal presence in the United States, residential street address in the state of Ohio, and social security number; and the digitized photograph recorded in the BMV data system shows conclusively that the person is the person to whom the original Ohio credential was issued.

(P) The registrar of motor vehicles may issue a directive adding any document to, or removing any document from, the application of this rule for good cause pending the amendment of the rule.

(Q) Applicants who, for reasons beyond their control, are unable to present all necessary documents for the issuance of a Ohio credential, and must rely on alternate documents to establish identity or date of birth, may request an exception in accordance with 6 C.F.R. 37.11 and this paragraph. Alternative documents to demonstrate lawful status will only be allowed to demonstrate United States citizenship, not any other lawful status.

(1) Any request for an exception shall be forwarded by the deputy registrar to the Ohio bureau of motor vehicles. Any document submitted will be reviewed by the BMV to determine if it is acceptable to establish identity or date of birth. BMV will indicate that the applicant used the exceptions process in the transaction. If the applicant makes another request for an exception in a different transaction, the BMV will review the documents presented, even if the documents have been presented in an earlier request for an exemption.

(2) The request shall include scanned copies of all acceptable documents and all proposed alternative documents. After referral to the registrar, the final decision to issue a credential or deny issuance of a credential shall be made by the registrar or a person or persons specifically authorized by the registrar in writing to make the final decision. Such decisions are not subject to appeal.

Last updated November 1, 2022 at 8:59 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-22 Issuance of duplicate driver licenses.

A duplicate driver's license or commercial driver's license shall bear on it the distinguishing number assigned to the licensee and shall contain all information required by section 4507.13 of the Revised Code. It shall be issued so that it shall expire on the birthday of the applicant in the fourth year or eighth year after the original date of issuance. In no event shall a duplicate license be issued for a period of more than eight years from the date of original issuance.

Last updated November 1, 2022 at 8:59 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-23 Online renewal of driver's license or motorcycle endorsement for active duty military personnel, spouse and dependents.

(A) An individual serving on active duty in the United States armed forces and stationed outside of Ohio, their spouse, and/or their dependents may renew their driver's license, identification card or motorcycle license (or endorsement), online according to section 4507.18 of the Revised Code.

(B) An individual applying for renewal online, must provide the following information to the BMV:

(1) A digital copy of the applicant's military identification or military dependent identification card;

(2) A digital copy of a current two inch by two inch passport quality photograph with a white background;

(3) A digital copy of any documents required to provide proof of identity according to Chapter 4507. of the Revised Code and rule 4501:1-1-21 of the Administrative Code; and

(4) A digital copy of form BMV form 2407 "Vision examination for out-of-state driver license applicants" (01/2017) available via the Ohio bureau of motor vehicles' website at http://www.bmv.ohio.gov/bmv_forms.stm, demonstrating the applicant passed a vision examination for spouse and dependent only.

Last updated October 23, 2023 at 11:48 AM

History

Effective: January 1, 2020
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-24 Disqualification of commercial driver for certain convictions.

(A) Whenever the registrar of motor vehicles receives information that a driver has received a conviction of an offense described in section 4506.15 or section 4506.16 of the Revised Code or receives a sworn report as described in section 4506.17 of the Revised Code and the driver is thereby subject to disqualification, the registrar shall notify the driver, by regular mail to the driver's last known mailing address of the offense or offenses involved, of the length of time for which disqualification is to be imposed, and that the driver may request a hearing within thirty days of the mailing of the notice to show cause why he or she should not be disqualified from operating a commercial motor vehicle.

(B) The notice shall also inform the driver that at the hearing he or she may appear in person or by his or her attorney or may present his or her position, argument, or contentions in writing and that at the hearing he or she may present evidence and examine witnesses appearing for and against him.

For the purposes of this rule, conviction of a violation for which disqualification is required may be evidenced by any of the following:

(1) A judgment entry of a court of competent jurisdiction;

(2) An administrative order of a state agency having statutory jurisdiction over commercial drivers, including a notice of disqualification as described in division (F) of section 4506.16 or in division (E) of section 4506.17 of the Revised Code;

(3) A computer record obtained from or through the commercial driver's license information system;

(4) A computer record obtained from or through a state agency having statutory jurisdiction over drivers or the records of commercial drivers.

(C) If a request for such a hearing is not received by the bureau of motor vehicles within thirty days of the mailing of the notice, the order of disqualification is final without further notice to the driver.

(D) If a request for such a hearing is received by the registrar within thirty days of the mailing of the notice, the registrar shall stay the imposition of the disqualification order and shall schedule the matter for hearing. To the extent it is practical to do so, the registrar shall schedule the hearing no sooner that twenty-eight days and no later than sixty-three days after the receipt of the request for hearing. The failure of the registrar to schedule the hearing within such times shall not affect the validity of any order issued as the result of the hearing whenever it is scheduled. No later than fourteen days prior to the hearing, the registrar shall notify the driver of the date, time, and place of the hearing by regular mail sent to the driver's last known address. The notice shall also inform the driver that at the hearing he or she may appear in person or by his or her attorney, or may present his or her position, arguments, and contentions in writing and that at the hearing he or she may present evidence and examine witnesses appearing for and against him. A copy of the notice shall be mailed to the driver's attorney of record if an attorney has entered an appearance in the matter.

(E) The hearing shall be held in Franklin county, Ohio, unless the registrar designates another location within the state, which in no instance shall be farther from the driver's residence than Franklin county.

(F) No continuance of any hearing shall be granted unless there is a showing of good cause. The order granting any continuance shall set a date certain for the hearing no later than seventy days after the original hearing was scheduled. In issuing any order granting a continuance, the registrar may, upon his or her own determination or upon recommendation of the hearing examiner, terminate the stay of the disqualification and impose the disqualification pending final disposition.

(G) In any disqualification hearing, the registrar may appoint a hearing examiner to conduct said hearing. The hearing examiner shall have the same powers and authority in conducting said hearing as granted to the agency. Such hearing examiner shall have been admitted to the practice of law in this state and be possessed of such additional qualifications as the registrar requires. The hearing examiner shall submit to the agency a written report setting forth his or her findings of fact and conclusions of law and a recommendation of the action to be taken by the agency. A copy of such written report and recommendation of the examiner shall be served upon the party or his or her attorney of record, by regular mail. The party may, within fourteen days of mailing of such copy of such written report and recommendation, file with the agency written objections to the report and recommendation, which objections shall be considered by the agency before approving, modifying, or disapproving the recommendation. The agency may grant extensions of time to the party within which to file such objections. No recommendation of the referee or examiner shall be approved, modified, or disapproved by the agency until after fourteen days after mailing of such report and recommendation as provided in this rule. The agency may order additional testimony to be taken or permit the introduction of further documentary evidence. The recommendation of the referee or examiner may be approved, modified, or disapproved by the agency, and the order of the agency based on such report, recommendation, transcript of testimony and evidence, or objections of the parties, and additional testimony and evidence shall have the same effect as if such hearing has been conducted by the agency. No such recommendation shall be final until confirmed and approved by the agency as indicated by the order entered on its record of proceedings, and if the agency modifies or disapproves the recommendation of the hearing examiner it shall include in the record of its proceedings the reasons for such modification or disapproval. After such order is entered, the agency shall serve by regular mail upon the party affected thereby, a copy of the order and a statement of the time and method by which an appeal may be perfected. An appeal of the order shall not stay the imposition of any disqualification unless a stay order is issued by the court to which the appeal is made. A copy of such order shall be mailed to the attorney of record representing the party.

(H) For the purpose of conducting the hearing the agency shall have the subpoena powers as set forth in section 119.09 of the Revised Code. The agency may require the attendance of such witnesses and the production of such books, records, and papers as it desires, and it may take the depositions of witnesses residing within or without the state in the same manner as prescribed by law for taking of depositions in civil actions in the court of common pleas, and for the purpose the agency may, and upon the request of any party receiving notice of said hearing shall, issue a subpoena for any witness or a subpoena duces tecum to compel the production of any books, records, or papers, directed to the sheriff of the county where such witness resides or is found, which shall be served and returned in the same manner as a subpoena in a criminal case. The fees and mileage of the sheriff and witnesses shall be the same as that allowed in the court of common pleas in criminal cases. Fees and mileage shall be paid from the fund in the state treasury for the use of the agency in the same manner as other expenses of the agency. In any case of disobedience or neglect of any subpoena served on any person or the refusal of any witness to testify to any matter regarding which he or she may lawfully be interrogated, the court of common pleas of any county where such disobedience, neglect, or refusal occurs or any judge thereof, on application by the agency shall compel obedience by attachment proceedings for contempt, as in the case of disobedience of the requirements of a subpoena issued from such court, or a refusal to testify therein. At any hearing, the record of which may be the basis of an appeal to court, a stenographic record of the testimony and other evidence submitted shall be taken at the expense of the agency. Such record shall include all of the testimony and other evidence, and rulings on the admissibility thereof presented at the hearing. The stenographic record need not be transcribed unless it is required for an appeal to court.

(I) The agency shall pass upon the admissibility of evidence, but a party may at the time make objection to the rulings of the agency thereon, and if the agency refuses to admit evidence, the party offering the same shall make a proffer thereof, and such proffer shall be made a part of the record of such hearing.

Last updated November 1, 2022 at 8:59 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-25 Report of peace officer; request of commercial motor vehicle driver to submit to blood, breath or urine test(s) for alcohol concentration or controlled substances.

(A) The report required by section 4506.17 of the Revised Code shall contain the following:

(1) A certification that the investigating peace officer had probable cause to stop or detain the person;

(2) A certification that the investigating peace officer, after investigation, had probable cause to believe that the person was driving a commercial motor vehicle within the state of Ohio in violation of section 4506.15 of the Revised Code;

(3) The name and current address of the driver; sufficient information to identify the driver which may include the driver's date of birth, social security number, driver license number and state of issue, and county of residence; the date and time of the alleged violation; the date and time of refusal to submit to a test or tests, if applicable; the date and time of the submission to a test or tests, if applicable; and, any other information prescribed by the registrar;

(4) A certification that the peace officer read and showed the following statement to the driver: "I am a peace officer; I have probable cause to stop or detain you. After investigating the circumstances, I have probable cause to believe that you were driving a motor vehicle in violation of section 4506.15 of the Revised Code. I request that you submit to a test or tests of your blood, breath, or urine for the purpose of determining your alcohol concentration or the presence of any controlled substance. If you refuse to submit to the test or tests you will immediately be placed out-of-service for twenty-four hours, you will be disqualified from operating a commercial motor vehicle for a period of not less than one year, and you will be required to surrender your commercial driver's license to me;"

(5) A place for the driver to sign acknowledging the fact that the peace officer read and showed the foregoing statement to the driver;

(6) A certification that the peace officer requested the driver to submit to a blood, breath, or urine test or tests for alcohol concentration or for the presence of any controlled substance in accordance with division (A) of section 4506.17 of the Revised Code;

(7) If the driver refused to submit to the requested test or tests, a statement that the driver refused to submit to the requested test or tests; and,

(8) If the driver submitted to the requested test or tests and the test or tests disclosed the presence of a controlled substance or an alcohol concentration of four hundredths of one per cent or more, by whole blood or breath, an alcohol concentration of forty-eight-thousandths of one per cent or more by blood serum or blood plasma, or an alcohol concentration of fifty-six-thousandths of one per cent or more by urine, a statement that the test or tests disclosed the presence of a controlled substance or an alcohol concentration of four hundredths of one per cent or more.

(B) The driver's signature on the report shall constitute evidence of the fact that the peace officer read and showed the statement to the driver, but shall not constitute evidence of whether or not the driver refused to submit to the requested test or tests. If the driver refuses to sign acknowledging that the peace officer read and showed the statement to the driver, the peace officer shall note the driver's refusal to sign. The driver's refusal to sign shall not affect the validity or enforceability of the peace officer's report.

(C) The peace officer shall swear to or affirm the contents of the report before a person authorized to administer oaths in this state.

(D) If the report of the peace officer states that the driver refused to submit to the requested test or tests or states that the driver submitted to the requested test or tests which disclosed the presence of a controlled substance or an alcohol concentration of four hundredths of one per cent or more, the registrar shall notify the driver, by regular mail to the address stated on the report, that the driver will be disqualified from driving a commercial motor vehicle for the period required by section 4506.16 of the Revised Code.

(E) The disqualification procedure shall be in accordance with the procedure set forth in rule 4501:1-1-24 of the Administrative Code.

Last updated November 1, 2022 at 8:59 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-26 Relief from disqualification for life from operating a commercial motor vehicle.

Any driver disqualified for life from operating a commercial motor vehicle, except a driver convicted of any felony involving the manufacturing, distribution, or dispensing of controlled substances, who has both voluntarily enrolled in, and successfully completed, an appropriate rehabilitation program which meets the standards set forth by the registrar, may apply to the registrar for reinstatement of that driver's commercial driver's license. Such applicants shall not be eligible for reinstatement unless and until such time as the driver has first served a minimum disqualification period of ten years and has fully met all standards imposed by the registrar for reinstatement of commercial motor vehicle driving privileges. Should a reinstated driver be disqualified subsequently for any violation requiring disqualification, said driver shall be permanently disqualified for life, and shall be ineligible to again apply for a reduction of the lifetime disqualification.

Last updated October 23, 2023 at 11:48 AM

History

Effective: August 13, 2007
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-28 Skills test requirements for commercial driver examinations; waiver.

(A) Upon successfully obtaining a commercial driver's license temporary instruction permit, the applicant may appear at a state CDL examination station or third party testing facility to take a skills test to determine his ability to drive the type of commercial motor vehicle for which he seeks a commercial driver's license. The examination shall consist of a test divided into three parts: a pre-trip inspection test, a basic control off-road test, and a road test as prescribed by the registrar of motor vehicles.

(B) An applicant shall be considered to have passed the pre-trip inspection test for the type of vehicle for which the test is taken provided that he does not receive a minus score in excess of twenty per cent of the maximum points available for that type of vehicle. Failure to perform a satisfactory air brakes check during the engine start procedure shall constitute an automatic failure of the pre-trip inspection test for a vehicle equipped with air brakes.

(C) An applicant shall be considered to have passed the basic control off-road test provided he does not receive a score in excess of twelve errors.

(D) An applicant shall be considered to have passed the road test provided he does not receive a score in excess of thirty errors. Committing a moving traffic violation or being involved in an avoidable accident shall constitute an automatic failure of the road test.

(E) The skills tests may be waived for any applicant for a commercial driver's license who meets all of the requirements set forth in sections 4506.06, 4506.07, and 4506.08 of the Revised Code and rule 4501-47-02 of the Administrative Code.

(F) All commercial driver's licenses issued after the complete driver license examination has been passed or after the skills test has been waived shall be conditioned or restricted in accordance with the recommendations of the examiner and/or as deemed necessary by the registrar of motor vehicles.

Last updated October 23, 2023 at 11:48 AM

History

Effective: April 10, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-29 Cancellation of driver's license or commercial driver's license for falsification.

A person whose driver's license or commercial driver's license is cancelled by the registrar for the reason that the person falsified his or her application for a driver's license or commercial driver's license is not eligible to reapply for a driver's license or a commercial driver's license for at least sixty days after the cancellation is effective.

Last updated October 23, 2023 at 11:49 AM

History

Effective: August 13, 2007
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-30 Entry of commercial motor vehicle information upon uniform traffic ticket.

Every law enforcement officer who issues a uniform traffic ticket involving the operation of a commercial motor vehicle shall, to the extent it is practical to do so, enter upon the uniform traffic ticket information identifying the vehicle as a commercial motor vehicle, identifying any commercial motor vehicle transporting hazardous materials, and any other information relevant to a violation charging a commercial motor vehicle offense.

Last updated October 23, 2023 at 11:49 AM

History

Effective: August 13, 2007
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-31 Driver's license suspension for certain school violations.

(A) Upon receipt of information that a child of compulsory school age has withdrawn from school for a reason other than because of a change of residence and is not enrolled in and attending in accordance with school policy an approved program to obtain a diploma or its equivalent, the superintendent of schools of that district shall notify the registrar of motor vehicles of the withdrawal and failure to enroll in and attend an approved program to obtain a diploma or its equivalent. The notification to the registrar includes a statement to the effect that the child is of compulsory school age, has withdrawn from school for a reason other than a change of residence, and is not enrolled in an approved program to obtain a diploma or its equivalent.

(B) If the board of education of a school district adopts a resolution providing that the provisions of division (B)(2) of section 3321.13 of the Revised Code apply within the district, and if the superintendent of schools of that district determines, after giving notice and an opportunity for an appearance before the superintendent or the superintendent's designee as provided in division (B)(2) of section 3321.13 of the Revised Code, that a child of compulsory school age has been absent without legitimate excuse from the school the child is supposed to attend for more than ten consecutive school days or for at least fifteen total school days, the superintendent shall notify the registrar of motor vehicles that the child has been absent for that period of time and that the child does not have any legitimate excuse for the habitual absence. The notification to the registrar includes a statement to the effect that the board of education has adopted a resolution providing that division (B)(2) of section 3321.1 of the Revised Code applies within the district and that the child is of compulsory school age and has been absent without legitimate excuse for more than ten consecutive school days or at least fifteen total school days.

(C) Whenever a pupil is suspended or expelled from school pursuant to section 3313.66 of the Revised Code and the reason for the suspension or expulsion is the use or possession of alcohol, a drug of abuse, or alcohol and a drug of abuse, the superintendent of schools of that district may notify the registrar of such suspension or expulsion. Any such notification of suspension or expulsion shall include a statement to the effect that the pupil has been suspended or expelled from school pursuant to section 3313.66 of the Revised Code because of the use or possession of alcohol, a drug of abuse, or both.

(D) A notification of withdrawal, habitual absence without legitimate excuse, suspension, or expulsion given to the registrar under division (B)(1), (B)(2), or (B)(3) of section 3321.13 of the Revised Code, shall contain the name, address, date of birth, school, and school district of the child. If it is available and disclosure is not prohibited by law, the social security number of the child shall also be included. If the superintendent finds, after giving a notification of withdrawal, habitual absence without legitimate excuse, suspension, or expulsion to the registrar, that the notification was given in error, the superintendent immediately shall notify the registrar of that fact.

(E) Nothing contained in this rule shall prohibit the use of a copy of the notification form prescribed by the registrar of motor vehicles for the purpose of giving notice to the juvenile judge of the county in which the district is located as required by section 3321.13 of the Revised Code.

(F) Upon receipt of any notification given by a superintendent under this rule, the registrar shall determine whether the information provided is sufficient to permit the registrar to take the suspension action set forth in section 4510.32 of the Revised Code. If the registrar determines that the information is sufficient, the registrar shall impose the suspension. If the registrar determines that the information is not sufficient, the registrar shall return the notification to the superintendent and no suspension will be imposed until sufficient information is provided by the superintendent.

Last updated September 23, 2026 at 3:10 PM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-32 Evidence of a high school diploma or a general educational development certificate.

A person whose temporary instruction permit, driver's license, or privilege to apply for a temporary permit or driver's license has been suspended under the provisions of section 4510.32 of the Revised Code may provide evidence of receipt of a high school diploma or a general educational development certificate of high school equivalence to the registrar of motor vehicles by presenting any of the following: an original high school diploma or a certified copy thereof, an original general educational development certificate of high school equivalence or a certified copy thereof, a letter from the principal of the high school which granted the diploma or from the superintendent of the school district in which the diploma was granted, or any document the registrar may approve individually.

Last updated October 23, 2023 at 11:49 AM

History

Effective: April 23, 2006
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-33 Vision and examination standards for persons using bioptic/telescopic devices.

(A) As used in this rule and in rule 4501:1-1-20 of the Administrative Code:

(1) "Bioptic/telescopic device" or "bioptic/telescopic lenses" means a two-focus optical system used to magnify distant objects by including a small telescope which is mounted in a spectacle lens in a manner to allow an unobstructed view of the horizontal visual field through the person's normal distance corrective lens.

(2) "Certified driving training and evaluation program" means a program which provides or coordinates comprehensive vision assessment relating to driving skills including, without limitation, vision, hearing, and mobility, and training designed to improve those skills and is approved by the registrar of motor vehicles and the director of public safety in compliance with rule 4501:1-1-34 of the Administrative Code.

(3) "A restricted out-of-state driver" means a person who presents an unexpired license of another state with a restriction requiring the use of a bioptic/telescopic device.

(B) A person who attempts but fails to qualify for a driver's license under the vision standards set forth in rule 4501:1-1-20 of the Administrative Code, may qualify for a driver's license by the use of a bioptic/telescopic device if all of the requirements of this rule are met. No commercial driver's license, motorcycle license or endorsement, or motorized bicycle license or endorsement, or motorized bicycle license shall be issued under this rule.

(C) After it is determined that a person cannot qualify for a driver's license without the use of a bioptic/telescopic device under the vision standards set forth in rule 4501:1-1-20 of the Administrative Code, the person may be referred to a certified driving training and evaluation program approved by the registrar and the director. The person shall first be examined to determine whether his or her vision can be corrected with the use of a bioptic/telescopic device to meet the standards set forth in rule 4501:1-1-20 of the Administrative Code. If the certified driving training and evaluation program determines that the person will be able to meet all of the assessment standards of the program as delineated in paragraph (A)(2) of this rule with regard to the use of a bioptic/telescopic device, the person shall then be given examinations for knowledge of the motor vehicle laws of the state of Ohio and for recognition of road signs and signals pursuant to paragraph (A) of rule 4501:1-1-07 of the Administrative Code at an examination station. The assessment of a restricted out-of-state driver shall exclude the mobility assessment. The foregoing examinations may be taken orally. The examination for recognition of road signs and signals may be administered using facsimiles of road signs and signals enlarged to no larger than four images per eight-and-one-half by eleven inch field in size. Upon successful completion of the foregoing examinations, the person may be issued a restricted temporary instruction permit identification card which shall be valid only when the person is accompanied by an appropriate employee of a certified driving training and evaluation program or a trained examiner of the bureau of motor vehicles. Such a permit is not required of a restricted out-of-state driver. When issued, the restricted temporary instruction permit identification card shall be sent to the certified driving training and evaluation program to be held for the applicant during the evaluation and training process.

(D) No person shall be eligible to take the comprehensive driver examination provided for in this rule until that person first successfully demonstrates that the applicant's visual acuity as measured through the bioptic/telescopic device and the applicant's visual fields as measured with the bioptic/telescopic device in place meet the vision standards set forth in rule 4501:1-1-20 of the Administrative Code.

(E) A person who has obtained a certificate of successful completion and recommendation for a comprehensive driver examination and a restricted out-of-state driver who has successfully completed the bureau of motor vehicles examinations in paragraph (C) of this rule shall be eligible to take a comprehensive driver examination administered by the a certified bioptic exam station. A person who has an Ohio driver's license restricted to daytime driving only pursuant to paragraph (C)(2)(b) or (D)(1)(b) of rule 4501:1-1-20 of the Administrative Code shall be eligible to take a comprehensive night driving examination after complying with paragraphs (K)(1) and (K)(2) of this rule.

(F) The comprehensive driver examination shall be administered by at least two examiners employed by the bureau of motor vehicles each of whom are properly trained to administer a comprehensive driver examination in accordance with this rule.

(G) The comprehensive driver examination shall be over a route or routes which are specifically designated for examination purposes under this rule, shall be sufficiently comprehensive to adequately test the driving skills and perception abilities of a person using a bioptic/telescopic device, and shall test the person's ability to operate and react appropriately to various traffic conditions.

(H) A person who fails the comprehensive driver examination three times (or, in the case of a restricted out-of-state driver, two times) shall not be eligible to retake the comprehensive driver examination until that person has received further evaluation and training and has been issued a new certificate of successful completion and recommendation for a comprehensive driver examination from a certified driving training and evaluation program.

(I) If the person passes the comprehensive driving examination, a driver's license shall be issued subject to any restrictions suitable to the licensee's driving ability as determined by the bureau of motor vehicles examiners unless those restrictions are modified or disapproved, in writing, by the registrar or his or her authorized designee. The person's first license shall be restricted to driving during daylight hours only unless the person is eligible to take a comprehensive night driving examination under paragraph (E) of this rule and complies with paragraphs (K)(1) and (K)(2) of this rule.

If the person fails the night driving examination, the daytime driving privileges shall not be revoked unless determined and documented by a physician, bureau of motor vehicles examiner or the registrar that the person cannot operate during daylight hours without the appropriate bioptic/telescopic device.

(J) If a person has not been convicted of any traffic offenses and has not been involved in any at-fault accidents in the previous twelve months after first being licensed in this state or another state (with or without restriction), he may then apply for driving privileges during unrestricted hours.

(K) The daylight driving only restriction, including such a restriction on an unexpired license of another state, may be removed from a person's driver's license under this rule if the person does all of the following:

(1) Meets with the use of a bioptic/telescopic device the vision standards set forth in rule 4501:1-1-20 of the Administrative Code for driving during unrestricted hours;

(2) Successfully completes additional evaluation and training for night driving at a certified driving training and evaluation program unless the person has presented an unexpired license of another state with a restriction allowing daytime and nighttime driving with the use of a bioptic/telescopic device; and

(3) Passes a comprehensive night driving examination which shall be conducted between at least one-half hour after sundown and one-half hour before sunrise by at least two examiners of the bureau of motor vehicles.

(L) No more than two restricted temporary instruction permits shall be issued to a person within any twenty-four month period.

Last updated November 1, 2022 at 9:00 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-34 Certified driving training and evaluation programs.

(A) No program shall be certified as a certified driving training and evaluation program as defined in paragraph (A)(2) of rule 4501:1-1-33 of the Administrative Code until the registrar of motor vehicles and the director of public safety, after consultation with the driver training and evaluation advisory committee, determine that the program meets all the requirements of this rule and issue a certificate signed by the registrar and director to that effect. The certificate shall be valid for a period of two years as specified by the registrar and director. The certificate may be canceled at any time if the registrar and director find that the program no longer meets all the requirements of this rule or for any reason found by the registrar and director to constitute good cause for cancellation. The registrar and director shall send written notice of the cancellation to the program and shall give a specific reason for the cancellation. The driver training and evaluation advisory committee shall consist of four or more persons, who serve at the pleasure of the director and registrar, each of its members shall have past or present experience in a certified driving training and evaluation program and have expertise in one of the following areas: initial vision evaluation, bioptic device fitting and evaluation, mobility training with a bioptic device, and driver's training with a bioptic device. Each area of expertise shall be represented by its own expert. The committee chooses its own chairman or chairwoman and shall meet at least once each calendar year or at the call of the chairman or chairwoman or registrar or director. The members of the committee shall serve without compensation and shall bear their own expenses. The committee shall evaluate new programs as well as consider the recertification of existing programs in accordance with paragraph (A) of this rule.

(B) Any program seeking to apply for certification as a certified driving training and evaluation program shall submit a comprehensive written plan which specifies and demonstrates, to the satisfaction of the registrar and director, the program's ability to administer a comprehensive evaluation, assessment, and training program in accordance with the requirements of this rule. The registrar and director may specify any other information which may be required to obtain certification. Each driver training and evaluation program shall consist of at least four sections: initial vision evaluation, bioptic device fitting and evaluation, mobility training with a bioptic device, and driver's training with a bioptic device. Standards for each of these sections shall be set by the registrar and director after consultation with the driver training and evaluation advisory committee and shall include requirements for facility and test equipment, qualification of staff, and testing procedures. Standards for each driver training and evaluation program, as a whole, shall be set by the registrar and director after consultation with the driver training and advisory committee and shall include requirements for maximum distance between each of the program sections and sites where services are provided as well as the method of communication between each program section.

(C) A certified driving training and evaluation program shall be capable of providing or coordinating testing and evaluation in the following areas: vision and vision correction, hearing, and orientation and mobility; and shall be capable of providing or coordinating all phases of driver evaluation and training, all in accordance with standards prescribed by the registrar and the director.

(D) The certified driving training and evaluation program shall make a determination of whether or not a person referred to it is an appropriate candidate for examination for a driver's license in accordance with rule 4501:1-1-33 of the Administrative Code. At any time a certified driving training and evaluation program determines that a person is not an appropriate candidate for examination, or that a person cannot successfully complete the program requirements, the program shall so notify the person in writing. If a person successfully completes all requirements and the certified driving training and evaluation program determines that the person is qualified, the program shall issue a certificate of successful completion and recommendation for a comprehensive driver examination in accordance with paragraph (E) of rule 4501:1-1-33 of the Administrative Code.

Last updated November 1, 2022 at 9:00 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-35 Residency for driving and identification purposes; nonresident driving privileges.

(A) No Ohio driver's license, commercial driver's license, motorcycle operator's license, temporary instruction permit identification card (TIPIC) or identification card other than a nonrenewable license or a nonrenewable identification card shall be issued to any person unless that person qualifies as a resident of Ohio under this rule.

(B) The registrar of motor vehicles and all deputy registrars, in determining the residency of a person applying for an Ohio driver's license, commercial driver's license, motorcycle operator's license, TIPIC, or identification card shall be governed by this rule.

(C) For the purpose of this rule, "resident" of Ohio means a person who is a native-born or naturalized citizen of the United States or a person who presents credible evidence from the United States citizen and immigration services (USCIS) that the person is a permanent resident of the United States; and

(1) The person currently either lives within Ohio; or

(2) The person has left Ohio, for temporary purposes only, with a specific intention to return to Ohio to live.

(D) For the purposes of this rule, "nonresident" of Ohio means a person who does not live in Ohio and has no specific intention to move to or return to Ohio to live; or a person who currently lives in Ohio, for temporary purposes only, with a specific intention to return to live in a different state or country of residence.

(E) An Ohio driver's license or identification card issued under paragraph (C) of this rule shall not be considered evidence of the person's residency in Ohio for any other purpose.

(F) Proof of Ohio residence must be shown in accordance with the acceptable documentation set forth in this chapter.

(G) Pursuant to section 4507.04 of the Revised Code, nonresidents of Ohio who are residents of another state or territory of the United States and who are permitted to drive upon the highways of their own state or territory, may operate any motor vehicle upon any highway in this state without examination or license under Chapter 4507. of the Revised Code, upon condition that such nonresidents may be required at any time or place to prove lawful possession, or their right to operate, such motor vehicle, and to establish proper identity.

(H) Pursuant to the "Convention on the Regulation of Inter-American Auto-MotiveTraffic," (December 15, 1943), nonresidents of Ohio who are residents of any country that is a signatory to said convention, who are permitted to drive upon the highways of their own country, and who possess a valid, unexpired H-2A visa, may operate a motor vehicle, other than a commercial motor vehicle as defined in section 4506.01 of the Revised Code, upon any highway in this state without examination or license under Chapter 4507. of the Revised Code, upon condition that such nonresidents may be required at any time or place to present all of the following:

(1) A valid driver's license issued by their own country and that country is a signatory to said convention;

(2) A valid, unexpired H-2A visa;

(3) Proof of valid registration of the motor vehicle;

(4) Proof of financial responsibility for the operation of the vehicle.

The "Convention on the Regulation of Inter-American Auto-Motive Traffic," (December 15, 1943) may be accessed at:

http://www.oas.org/dil/treaties_C-11_Convention_on_

the_Regulation_of_Inter-American_Auto-Motive_Traffic_sign.htm

Last updated October 23, 2023 at 12:02 PM

History

Effective: April 10, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-36 Donor registry for anatomical gifts.

(A) The registrar of motor vehicles shall establish and maintain within the bureau of motor vehicles a donor registry that identifies each individual who has agreed to make an anatomical gift by a designation in conjunction with the issuance of a driver's license, commercial driver's license, motorcycle operator's license or endorsement, or state of Ohio identification card.

(B) Any person making an application to the registrar of motor vehicles or any deputy registrar for a driver's license, commercial driver's license, motorcycle operator's license or endorsement, or Ohio identification card, or renewal of any of them, shall be asked whether the applicant wishes to certify the applicant's willingness to make an anatomical gift under section 2108.04 of the Revised Code.

(C) If the applicant states the applicant's willingness to make an anatomical gift, the registrar or deputy registrar shall enter upon the application a statement evidencing the applicant's willingness to make an anatomical gift. The registrar or deputy registrar shall also enter upon any license or identification card issued to the applicant a symbol indicating the applicant's willingness to make an anatomical gift.

(D) The registry established within the bureau shall contain the records of all applicants who have signed an application containing a statement evidencing their willingness to make an anatomical gift. The registrar may maintain all such records in any format, electronic or otherwise, which reasonably assures the accuracy of the record.

(E) In addition to the statement of gift entered on an application for a driver's license, commercial driver's license, motorcycle operator's license or endorsement, or Ohio identification card, the registrar shall prescribe the donor registry enrollment form "BMV 3346" (English 7/15) and "BMV 3348" (Spanish 7/15) located at http://www.bmv.ohio.gov/bmv_forms.stm to permit an individual to state the individual's willingness to make an anatomical gift. The registrar may permit the individual to submit the donor registry enrollment form on paper or electronically in accordance with instructions prescribed by the registrar. Upon receipt of the donor registry enrollment form by the registrar, the individual's wishes shall be entered in the registry.

(F) The registrar shall establish and maintain the registry in a manner that provides to organ procurement organizations, tissue banks, and eye banks immediate access to the information in the registry twenty-four hours a day and seven days a week. To accomplish this, the bureau shall make the registry information available to organ procurement organizations, tissue banks, and eye banks by electronic or other means. The registrar shall prescribe the method for electronic access, the authorization requirements for access, and appropriate security safeguards.

(G) The registry shall contain the name, last known address, and date of birth of the donor. The registry may also contain the social security number if known, the license or identification card number, and general physical characteristics of the individual, and any other information prescribed by the registrar.

(H) An individual may revoke his or her intent to make an anatomical gift and the bureau shall remove the individual's name from the donor registry if the individual gives express notice to the bureau stating that the individual no longer wishes to be registered as a donor. The notice may be given by a notation on an application for a driver's license, commercial driver's license, motorcycle operator's license or endorsement, or state of Ohio identification card, by separate written instrument delivered to the registrar's headquarters office in Columbus, or electronically in accordance with instructions prescribed by the registrar.

(I) Access to registry information shall be limited to licensed and certified organ procurement organizations, tissue banks, and eye banks for their use in consultation with donors and prospective donors; the spouse, adult son or daughter, parent, adult brother or sister, grandparent, or guardian of any donor or prospective donor; any person authorized or under an obligation to dispose of the body of a decedent; any physician or surgeon; any hospital; or any other recovery agency as defined in section 2108.01 of the Revised Code.

(J) The director of health in consultation with the second chance trust fund advisory committee created under section 2108.35 of the Revised Code shall develop, publish, and disseminate information on organ, tissue, and eye donations. The director shall provide copies of the information on organ, tissue, and eye donations to the registrar. The registrar shall disseminate the information provided at all locations operated by the registrar and at all deputy registrar locations throughout the state.

Last updated October 23, 2023 at 12:02 PM

History

Effective: April 10, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-37 Nonrenewable drivers licenses and nonrenewable identification cards for temporary residents.

(A) As used in this rule,

(1) "Nonrenewable license" means an Ohio driver's license, commercial driver's license, motorcycle operator's license, temporary instruction permit identification card (TIPIC) or any duplicate thereof issued to an applicant who is not a citizen or permanent resident of the United States. A nonrenewable license shall not extend beyond the duration of an applicant's temporary residence in this state, and shall expire automatically on the same date listed on the applicant's legal presence documentation, or on the same date in the fourth year after the date the nonrenewable license is issued, whichever comes first. A nonrenewable license is nontransferable, meaning that the holder may not rely on it to obtain a driver's license in another state.

(2) "Nonrenewable identification card" means an Ohio identification card or duplicate identification card issued to an applicant who is not a citizen or permanent resident of the United States. A nonrenewable identification card shall not extend beyond the duration of an applicant's temporary residence in this state, and shall expire automatically on the same date listed on the applicant's legal presence documentation, or on the same date in the fourth year after the date the nonrenewable identification card is issued, whichever comes first. A nonrenewable identification card is nontransferable, meaning that the holder may not rely on it to obtain an identification card in another state.

(3) "Temporary resident" means any person who lives in Ohio but does not qualify as a resident of this state under paragraph (C) of rule 4501:1-1-35 of the Administrative Code.

(4) "Legal presence" means for the purposes of this rule that the individual has taken the necessary steps to ensure that they have a recognizable legal status with the United States as evidenced by the appropriate legal documents issued by the United States citizen and immigration services (USCIS).

(5) "Legal presence documentation" means for the purposes of this rule the legal documents issued by the United States citizen and immigration services (USCIS). The documentation must be verifiable in accordance with rule 4501:1-1-21 of the Administrative Code.

(B) A nonrenewable license or nonrenewable identification card may be issued to a temporary resident of this state when the applicant presents acceptable documents, including those listed in rule 4501:1-1-21 of the Administrative Code, verifying the following: the applicant's full legal name, date of birth, social security number if ever assigned, proof of Ohio street address and legal presence in the United States, and temporary residence in this state.

(C) A nonrenewable license or a nonrenewable identification card may not be replaced by a new license or identification card unless the applicant provides acceptable documentation of the applicant's full legal name, date of birth, social security number if ever assigned, proof of Ohio street address, continued legal presence in the United States, and continued temporary residence in this state. Acceptable documentation shall conform to the documents listed in rule 4501:1-1-21 of the Administrative Code.

(D) A nonrenewable Ohio driver's license or a nonrenewable identification card may contain any security features the registrar prescribes, including, but not limited to:

(1) The license shall list the month, day, and year of expiration.

(2) The license shall conspicuously state that it is "nonrenewable and nontransferable".

Last updated October 23, 2023 at 12:03 PM

History

Effective: March 21, 2011
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-39 Material approved for incorporation by reference.

This chapter includes material that has been incorporated by reference. As the material is subject to change, only the specific version listed in this rule is incorporated. Any amendment or revision to the referenced material is not incorporated unless and until this rule has been amended to specify the new date. The material incorporated by reference in this chapter is available as follows:

Title 49, part 391, of the Code of Federal Regulations, 49 C.F.R. 391 (October 1, 2014), may be obtained at the: "U.S. Government Publishing Office, 710 N. Capitol Street NW, Washington DC 20401," or via its website at http://www.ecfr.gov.

Last updated October 23, 2023 at 12:03 PM

History

Effective: April 10, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-40 Next of kin database.

(A) The registrar of motor vehicles shall establish within the bureau of motor vehicles a database of the next of kin of persons who hold an Ohio driver's license, commercial driver's license, temporary instruction permit identification card (TIPIC), motorcycle operator's license or endorsement, motorized bicycle operator's license, or state identification card. Information in the database shall be accessible only to employees of the bureau of motor vehicles and to criminal justice agencies and is not a public record for purposes of section 149.43 of the Revised Code. The database shall be known as the Ohio next of kin database.

(B) When an individual submits an application to the registrar of motor vehicles or a deputy registrar for a driver's license, commercial driver's license, TIPIC, motorcycle operator's license or endorsement, motorized bicycle operator's license, or state identification card, or renewal of any of them, the individual shall be furnished with an application for entry in the Ohio next of kin database on which the individual may list the name, address, telephone number, and relationship to the individual of at least one contact person whom the individual wishes to be notified if the individual is involved in a motor vehicle accident or emergency situation and the individual dies or is seriously injured or rendered unconscious and is unable to communicate with the contact person. The contact person may or may not be the next of kin of the individual, except that if the individual is under eighteen years of age and is not emancipated, the contact person shall include the parent, guardian, or custodian of the individual.

(C) Application for entry in, or changes to, the Ohio next of kin database shall be made electronically on the bureau of motor vehicles website at http://bmv.ohio.gov/ or in person at any bureau office or deputy registrar agency who shall accept the application from the individual without payment of any fee. The bureau will not enter or change any information except upon electronic or written application of the individual himself or herself. The registrar may prescribe security requirements to protect against unauthorized entry of, access to, or changes to the next of kin and contact person information.

(D) The registrar shall prescribe which information is mandatory and which information is optional for entry into the Ohio next of kin database. The form shall contain the option to add, remove, or change next of kin information; the individual's name, address, and Ohio driver license or identification card number; and the emergency contact's name, address, telephone number, and relationship to the individual. The individual may list the names and contact information for no more than two contact persons.

(E) By submitting the application for entry in the Ohio next of kin database, the individual consents to the use of the information in accordance with section 4501.81 of the Revised Code and this rule.

(F) The registrar shall establish and maintain the Ohio next of kin database in a manner that provides the information to criminal justice agencies twenty-four hours a day and seven days a week except in cases of computer malfunction or other emergency circumstances.

(G) In the event of a motor vehicle accident or emergency situation in which an individual dies or is seriously injured or rendered unconscious, and is unable to communicate with the contact person specified in the database, an employee of a criminal justice agency shall make a good faith effort to notify the contact person of the situation. However, no liability shall be incurred if the bureau of motor vehicles, the employee, or the criminal justice agency is unable to notify the contact person.

Last updated October 23, 2023 at 12:03 PM

History

Effective: February 10, 2012
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-45 Bureau of motor vehicles fee installment plan.

(A) The registrar of motor vehicles shall establish and maintain a plan to permit persons to pay reinstatement fees in installments. The plan shall be known as the bureau of motor vehicles (BMV) fee installment plan.

(B) As used in this rule:

(1) "Suspension" includes the suspension, revocation, cancellation, or disqualification of a person's driving or vehicle registration privileges;

(2) "Mandatory period" means any period during which driving or vehicle registration privileges are not available to the person notwithstanding the payment of reinstatement fees or compliance with other reinstatement requirements;

(3) "Reinstatement fees" include all fees described in division (B) of section 4510.10 of the Revised Code, vehicle immobilization fees collected pursuant to section 4503.233 of the Revised Code, warrant block processing fees collected pursuant to sections 4503.13 and 4507.091 of the Revised Code, and any other fees payable to the registrar as a result of a suspension of driving or vehicle registration privileges.

(1) The person's driving privileges were previously under suspension;

(2) The mandatory periods of all the person's suspensions have ended;

(3) The person's driving privileges have not been restored because the person has complied with all reinstatement requirements except for the payment of reinstatement fees;

(4) The person owes reinstatement fees of at least one hundred fifty dollars;

(5) The person is not enrolled in a court-approved fee payment plan pursuant to section 4510.10 of the Revised Code at the time of application. If the court terminates the court-approved fee payment plan, the person may then apply for a BMV fee installment plan.

(D) The registrar may do all of the following:

(1) Require the person requesting a BMV fee installment plan to complete the "Application for BMV Fee Installment Plan," form "BMV 1152," (1/18), available via the Ohio bureau of motor vehicles' website at http://bmv.ohio.gov/bmv_forms.stm or at any one of BMV's regional reinstatement centers or deputy registrar agencies that accept reinstatement fees and have agreed to the terms and conditions established by the registrar;

(2) Establish a minimum first payment amount to enter the plan. Initially, the minimum first payment shall be twenty-five dollars. The registrar, at the registrar's discretion, may increase or decrease this amount by publishing notice on the BMV website;

(3) Establish a minimum monthly payment amount. Initially, the minimum monthly payment shall be twenty-five dollars. The registrar, at the registrar's discretion, may increase or decrease this amount by publishing notice on the BMV website;

(4) Prescribe any other terms and conditions as the registrar finds reasonable.

The BMV website may be accessed at http://bmv.ohio.gov.

(E) The registrar may deny a person's "Application for BMV Fee Installment Plan," form "BMV 1152," (March 2021) or may terminate the person's plan for any of the following reasons:

(1) The person's driving privileges are suspended and the mandatory period of the suspension has not ended;

(2) A court issues a court-approved fee payment plan for the person pursuant to section 4510.10 of the Revised Code;

(3) The person fails to make payments as agreed or otherwise fails to abide by the terms and conditions prescribed by the registrar;

(4) Any other just cause determined by the registrar.

(F) Payments may be made by any of the following methods:

(1) By check or money order mailed or delivered to the BMV headquarters office in Columbus, Ohio;

(2) By cash, check, or money order delivered to any of the BMV's deputy registrar agencies that accept reinstatement fee payments. In addition to the installment payment, the deputy registrar shall collect the fees prescribed by statute for payment at a deputy registrar agency;

(3) By credit/debit card on-line to the BMV website at https://bmv.ohio.gov. The registrar may impose a convenience fee or service fee as an additional charge;

(4) By credit/debit card via automatic phone systems at 844-644-6268. The registrar may impose a convenice fee or service fee as an additional charge.

(5) Any other method approved by the registrar.

(G) The registrar shall record as "valid" the driving status of any person who is in compliance with the terms and conditions of a BMV fee installment plan provided that the person's driver's license is not otherwise suspended or expired. The registrar may permit the renewal of an applicant's license if the license is not under suspension and the applicant is in compliance with a BMV fee installment plan.

(H) A person whose driving privileges were suspended, but who has not held an Ohio driver's license within the previous six months may apply to be examined for a driver's license if the mandatory period of suspension has passed, the person has entered into a BMV fee installment plan, and the person is otherwise eligible for a driver's license. The registrar may permit the issuance of a driver's license to the person if all conditions are met and the person successfully passes the required examinations.

(I) If a person otherwise would have valid driving privileges but for the payment of the reinstatement fees, the registrar may record the person's driving privileges as "valid" so long as the person's installment payments are current.

(J) If the person's installment payments are not current, the registrar may record the person's driving privileges status as "suspended," as "failure to reinstate," or other status, as appropriate.

(K) Nothing in this rule prevents any person from making partial reinstatement fee payments at any time without enrolling in a court-approved fee payment plan or a BMV fee installment plan.

Last updated November 1, 2022 at 9:00 AM

History

Effective: November 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-1-46 Prorated fee schedule for duplicate driver's licenses.

Pursuant to division (J) of section 4507.23 of the Revised Code, the seven dollar and fifty cent base fee for the issuance of a duplicate driver's license shall be prorated based on the expiration date of the duplicate driver's license as follows:

(A) If forty-eight or more months remain until the expiration date, the prorated base fee shall be seven dollars and fifty cents;

(B) If thirty-six to forty-seven months remain until the expiration date, the prorated base fee shall be five dollars and fifty cents;

(C) If twenty-four to thirty-five months remain until the expiration date, the prorated base fee shall be three dollars and seventy-five cents;

(D) If twelve to twenty-three months remain until the expiration date, the prorated base fee shall be one dollar and seventy-five cents;

(E) If eleven or fewer months remain until the expiration date, no base fee shall be charged.

Last updated October 23, 2023 at 12:03 PM

History

Effective: November 15, 2015
Promulgated Under: 119.03

Chapter 4501:1-2 Financial Responsibility

Ohio Adm.Code 4501:1-2-01 Proof of financial responsibility.

(A) Except as provided in paragraph (C) of this rule, proof of financial responsibility may be shown by any of the following:

(1) A policy of liability insurance, the declaration page of a policy of liability insurance, or a liability bond, if the policy or bond complies with section 4509.20 or sections 4509.49 to 4509.61 of the Revised Code;

(2) A financial responsibility identification card issued in compliance with rule 4501:1-2-02 of the Administrative Code;

(3) A certificate of proof of financial responsibility on a form provided and approved by the registrar for the filing of an accident report required to be filed under section 4509.06 of the Revised Code;

(B) In all instances, proof of financial responsibility may be shown by:

(1) A bond issued in compliance with section 4509.59 of the Revised Code and rule 4501:1-2-03 of the Administrative Code;

(2) A certificate issued by the registrar of motor vehicles for the deposit of money in compliance with section 4509.62 of the Revised Code and rule 4501:1-2-04 of the Administrative Code;

(3) A certificate of self-insurance issued by the registrar pursuant to section 4509.72 of the Revised Code and rule 4501:1-2-05 of the Administrative Code; or

(4) A uniform financial responsibility form, SR-22.

(C) Whenever a person is required by law to give and maintain proof of financial responsibility for a definite period of time as a condition for maintaining driving privileges, proof may not be given by any of the methods stated in paragraph (A) of this rule, but will be given by one of the methods stated in paragraph (B) of this rule.

(D) In addition to the methods provided in paragraphs (A) and (B) of this rule, a motor carrier certified by the interstate commerce commission or by the public utilities commission may demonstrate proof of financial responsibility by providing a statement designating the motor carrier's operating authority and averring that the insurance coverage required by the certificating authority is in full force and effect.

Last updated July 1, 2024 at 5:08 PM

History

Effective: July 1, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-2-02 Financial responsibility identification card.

(A) Each insurer writing motor vehicle liability insurance in this state will provide financial responsibility identification cards to every policyholder in this state to whom it delivers or issues for delivery a motor vehicle liability insurance policy. A minimum of one financial responsibility identification card will be issued for every motor vehicle insured under a motor vehicle liability insurance policy.

(B) A financial responsibility identification card will be valid only for the policy period. The card will disclose the policy period and:

(1) Bear the inscription, "Financial Responsibility Identification Card" or "Insurance Identification Card" or other inscription reasonably calculated to evidence motor vehicle liability insurance coverage;

(2) Be provided with every new policy and every policy renewal;

(3) Be printed on paper stock or a plastic material, or be delivered in electronic form;

(4) Contain the description of the insured motor vehicle, including year, make, model, and vehicle identification number. If there are five or more vehicles covered by the same policy, the word "Fleet" may be used instead of the vehicle description;

(5) Contain the effective date and expiration date of the policy of insurance. New cards will be issued at the issuance or renewal of every policy; stickers or decals will not be used to change the coverage dates on any card;

(6) Contain the policyholder's name as it appears on the policy; and

(7) Contain the name of the issuing company and the policy number.

(C) Financial responsibility identification cards may also contain the issuing company's logo and any additional appropriate information reasonably included by the insurer. The registrar may direct an insurer to delete any additional information the registrar determines to be inappropriate and will give the insurer a reasonable time to comply. If the insurer fails to comply, the registrar may direct that the card will not be accepted as proof of financial responsibility in this state.

(D) Notwithstanding paragraph (A) of this rule, in lieu of financial responsibility identification cards, each insurer writing motor vehicle liability insurance in this state may provide to a policyholder in this state to whom it has delivered or issued for delivery a motor vehicle liability insurance policy the ability to utilize an electronic wireless communications device to present proof of financial responsibility to a traffic violations bureau, court, registrar, or peace officer when required to do so by section 4509.101 of the Revised Code. The text or images that are displayed on such a device as the result of the generation and delivery by the insurer of information and data to the device will conform to the requirements in paragraph (B) of this rule.

Last updated July 1, 2024 at 5:08 PM

History

Effective: July 1, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-2-03 Financial responsibility bonds.

(A) Proof of financial responsibility may be evidenced by the bond of a surety company duly authorized to transact business within this state if the bond is issued in compliance with section 4509.59 of the Revised Code.

(B) Proof of financial responsibility also may be evidenced by a certificate of bond issued by the registrar of motor vehicles in accordance with this paragraph. The registrar will prescribe a form upon which an application for a certificate of bond may be issued,"Application - Financial Responsibility Surety Bond Secured by Real Estate" form "BMV2180" (7/22), available via the Ohio bureau of motor vehicles', website at https://www.bmv.ohio.gov/doc-forms.aspx. A financial responsibility bond issued under this paragraph will be:

(1) In the amount of thirty thousand dollars;

(2) Signed by two individuals who own real estate having equity totaling at least sixty thousand dollars;

(3) Completed in full, including the legal description of the real estate;

(4) Duly witnessed and notarized;

(5) Approved by a judge of a court of record;

(6) Accompanied by a check or money order in the amount specified in section 4509.60 of the Revised Code made payable to the county recorder of the county in which the real estate is located; and

(7) If approved by the registrar, submitted to the appropriate county recorder for recording.

(C) A certificate of bond issued under paragraph (B) of this rule is not effective until the registrar receives the recorded document from the county recorder and issues a certificate to the applicant.

Last updated July 1, 2024 at 5:09 PM

History

Effective: July 1, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-2-04 Deposits of money or securities.

(A) Proof of financial responsibility may be evidenced by certificate of the registrar of motor vehicles that the person named therein has deposited with the registrar thirty thousand dollars in money. The registrar will not accept any such deposit and issue a certificate therefor unless it is accompanied by evidence that there are no unsatisfied judgments against the depositor in the county where the depositor resides.

(B) The application for and the issuance of a certificate under this rule will be as follows:

(1) The applicant completes the application prescribed by the registrar of motor vehicles, "Application for Certificate Deposit of $30,000 in Money" form "BMV 3146" (9/23), available via the Ohio bureau of motor vehicles' website at https://www.bmv.ohio.gov/doc-forms.aspx, and sign the application in the presence of a notary public;

(2) The applicant delivers or otherwise transmit at applicant's own risk thirty thousand dollars in the form of a money order or cashier's check payable to "Ohio Treasurer of State," along with the application, to the bureau of motor vehicles;

(3) Upon receipt of the application and the thirty thousand dollars in money, the registrar either approves or disapproves the application;

(4) If approved, the registrar deposits the money and executes a "Certificate of Financial Responsibility." No interest accrues to the credit of the applicant upon any money depoisted by the registrar pursuant to this rule;

(5) The registrar will transmit the receipt and certificate of financial responsibility to the applicant;

(6) The proof of financial responsibility becomes effective upon the registrar's issuance of the certificate.

Last updated July 1, 2024 at 5:09 PM

History

Effective: July 1, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-2-05 Self-insurance.

(A) Any person in whose name more than twenty-five motor vehicles are registered in this state may qualify as a self-insurer by obtaining a certificate of self-insurance issued by the registrar of motor vehicles as provided in division (B) of section 4509.72 of the Revised Code and this rule. The registrar will prescribe a definite term of not more than five years for each certificate.

(B) The registrar may issue a certificate of self-insurance upon receipt of an "Application for Self-Insurance General" form "BMV 3148" (7/22). The application is available via the Ohio bureau of motor vehicles website at https://www.bmv.ohio.gov/doc-forms.aspx, if the registrar determines that all of the following conditions are met:

(1) The applicant operates more than twenty-five motor vehicles that are registered in this state and are either owned or leased by the applicant;

(2) The applicant is financially solvent, and not subject to any actions in bankruptcy, trusteeship, receivership or any other court proceeding in which the applicant's financial solvency is in question;

(3) The applicant has a net worth of at least one hundred thousand dollars and sufficient reserves to pay any judgment likely to be taken against the applicant arising out of the operation, maintenance or use of any motor vehicle;

(4) The applicant has no judgments taken against him that have remained unsatisfied more than thirty days after becoming final;

(5) There are no other factors that cause the registrar to believe the applicant is not of sufficient financial ability to pay judgments against the applicant.

(C) The registrar may issue a certificate of self-insurance to a nonprofit corporation upon receipt of an "Application for Self-Insurance General" form "BMV 3148" (7/22) available via the Ohio bureau of motor vehicles website at https://www.bmv.ohio.gov/doc-forms.aspx, if the registrar determines that all of the following conditions are met:

(1) The corporation is a nonprofit corporation in good standing with the Ohio secretary of state under Chapter 1702. of the Revised Code;

(2) Members of the nonprofit corporation operate more than twenty-five motor vehicles that are registered in this state and are either owned or leased by them;

(3) One of the purposes of the nonprofit corporation is to allow its members to pool their risks in the operation of motor vehicles;

(4) The nonprofit corporation is financially solvent, and not subject to any actions in bankruptcy, trusteeship, receivership or any other court proceeding in which the nonprofit corporation's financial solvency is in question;

(5) The nonprofit corporation maintains a reserve of at least one hundred thousand dollars to assure payment of any judgment taken against its covered members arising out of the operation, maintenance or use of a motor vehicle;

(6) Neither the nonprofit corporation nor any of its covered members has any judgments arising out of the operation, maintenance or use of a motor vehicle taken against them which have remained unsatisfied for more than thirty days after becoming final; and

(7) There are no other factors which cause the registrar to believe that the nonprofit corporation is not of sufficient financial ability to pay judgments against it or its covered members.

(D) The registrar may issue a certificate of self-insurance to a religious organization upon receipt of an "Application for Self-Insurance Religious Organization" form "BMV 3149" (7/22) available via the Ohio bureau of motor vehicles' website at https://www.bmv.ohio.gov/doc-forms.aspx, if the registrar determines that all of the following conditions are met:

(1) Members of the religious organization operate more than twenty-five motor vehicles which are registered in this state and are either owned or leased by them;

(2) The members hold a common belief in mutual financial assistance in time of need to the extent that they share in financial obligations of other members who would otherwise be unable to meet their obligations;

(3) The religious organization is financially solvent, and not subject to any actions in bankruptcy, trusteeship, receivership or any other court proceeding in which the organization's financial solvency is in question;

(4) Neither the religious organization nor any of its participating members has any judgments arising out of the operation, maintenance or use of a motor vehicle taken against them which have remained unsatisfied for more than thirty days after becoming final; and

(5) There are no other factors which cause the registrar to believe that the religious organization and its members are not of sufficient financial ability to pay judgments taken against them.

(E) Upon not less than five days' notice and a hearing pursuant to such notice, the registrar may cancel a certificate of self-insurance of the certificate holder upon failure to pay any judgment within thirty days after such judgment has become final or upon other proof that such person is no longer of sufficient financial ability to pay judgments against them.

Last updated July 1, 2024 at 5:09 PM

History

Effective: July 1, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-2-06 Procedures for the surrender of suspended certificates of registration, license plates, and driver's licenses and procedures for reinstatement.

(A) The following procedures will be followed for any driver or owner who to show proof of financial responsibility to the registrar of motor vehicles as required after a motor vehicle accident, upon issuance of a traffic ticket, or in conjunction with a motor vehicle inspection pursuant to section 4509.101 of the Revised Code:

(1) The registrar will send a written notice to the last known address of the driver or owner that:

(a) Informs the driver or owner that his or her certificate of registration, license plates, driver's license, or all of them, are suspended;

(b) Directs the driver or owner to surrender his or her certificate of registration, license plates, driver's license, or all of them, to the bureau of motor vehicles on or before the required date stated in the notice;

(d) May give notice of the driver's or owner's right, if any, to request a hearing or appeal the suspension and surrender determination; and

(e) May contain any other information the registrar prescribes.

(2) Upon receipt of notice, the driver or owner shall surrender his or her certificate of registration, license plates, driver's license, or all of them in accordance with the registrar's notice by transmitting them to the bureau of motor vehicles at the address specified in the notice.

(3) The registrar may cause such information about the notice and directive to surrender as he deems appropriate to be entered in the law enforcement automated data system (LEADS).

(4) Any peace officer who, in the performance of his duties as authorized by law, becomes aware of a person whose license is under an order of suspension, or whose certificate of registration and registration plates are under an order of impoundment, pursuant to section 4509.101 of the Revised Code, may confiscate such license, certificate of registration, and registration plates, and return them to the registrar.

(5) If the driver or owner does not make a timely and voluntary surrender, the registrar may designate and authorize employees of the bureau of motor vehicles to obtain the surrender of certificates of registration, license plates, or driver's license directly from the driver or owner.

(B) Upon receipt of any certificates of registration, license plates, or driver's licenses surrendered in accordance with this rule, the registrar will destroy them pursuant to sections 4503.232 and 4510.52 of the Revised Code.

(C) The registrar will determine the length of any driver's license suspension in accordance with divisions (A(2)(a) to (A)(2)(c) of section 4509.101 of the Revised Code based upon the records of the bureau of motor vehicles. The registrar will not restore any driver's license until the suspension period has expired and any reinstatement requirements have been met.

(D) The registrar will determine from the records of the bureau of motor vehicles the amount of the financial responsibility reinstatement fee in accordance with division (A)(5)(a) of section 4509.101 of the Revised Code.

(E) The registrar will determine from the records of the bureau of motor vehicles whether the driver or owner is required to pay a financial responsibility nonvoluntary compliance fee in accordance with division (A)(5)(b) of section 4509.101 of the Revised Code and the amount of that fee, if any, for failure to comply with any order or notice requiring the surrender of his certificate of registration, license plates, or driver's license.

(F) The registrar will not restore any operating privileges or registration rights or return any license, certificate of registration, or license plates unless the rights are not subject to suspension or revocation under any other law and unless the person, in addition to complying with all other conditions required by law for reinstatement of the operating privileges or registration rights, complies with all of the following:

(1) Pays a financial responsibility reinstatement fee as determined by the registrar in accordance with this rule;

(2) Pays the financial responsibility nonvoluntary compliance fee, if any, as determined by the registrar in accordance with this rule; and

(3) Files and maintains proof of financial responsibility in accordance with paragraph (B) of rule 4501:1-2-01 of the Administrative Code.

(G) When the period of any driver's license suspension has expired and the person has complied with all requirements of paragraph (F) of this rule, the registrar will authorize the person to obtain a driver's license. The authorization will be conditioned upon any other applicable requirement prescribed by law, including the requirement that the person submit to a driver's license examination if the driver's suspended driver's license has been expired for six months or more.

(H) The registrar will authorize any person whose certificate of registration or license plates that have been suspended to apply for a certificate of registration or license plates upon the registrar's determination that the person has complied with paragraph (F) of this rule. The authorization will be conditioned upon any other applicable requirement prescribed by law.

Last updated July 1, 2024 at 5:10 PM

History

Effective: July 1, 2024
Promulgated Under: 119.03

Chapter 4501:1-3 Motor Vehicle Dealers and Salespersons

Ohio Adm.Code 4501:1-3-01 Used motor vehicle dealer training.

(A) Except as otherwise set forth in divisions (B)(2) and (B)(3) of section 4517.05 of the Revised Code, every applicant for a used motor vehicle dealer's license must successfully complete an approved classroom or online training course administered by an authorized course provider as set forth in rule 4501:1-3-02 of the Administrative Code.

(B) Every applicant that is required to complete the training course shall present a copy of his or her certificate of completion issued by the authorized course provider at the time of application.

(C) Notwithstanding the requirements of section 4517.05 of the Revised Code, any licensed used motor vehicle dealer found by the board to be in violation of Chapter 4517. of the Revised Code or Chapter 4501:1-3 of the Administrative Code may be required to complete the used motor vehicle dealer training course by an authorized course provider.

Last updated October 21, 2025 at 1:38 PM

History

Effective: January 27, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-02 Used motor vehicle dealer training; curriculum and course provider requirements.

[Comment: For dates and availability of material incorporated by reference in this rule, see rule 4501:1-3-38 of the Administrative Code.]

(A) The registrar shall issue a certificate of approval to an authorized course provider to administer the used motor vehicle dealers training course mandated by section 4517.05 of the Revised Code and rule 4501:1-3-01 of the Administrative Code. In order to be an authorized course provider, an entity must meet the following requirements:

(1) Either be an institution of higher learning as defined in section 3345.12 of the Revised Code or a professional or trade association that has been in existence for more than five years and has a majority of association members who are motor vehicle dealers licensed in Ohio;

(2) Submit a "Training Course Provider Application," with a copy of the training course curriculum that meets the requirements of paragraph (B) of this rule;

(3) Meet all of the other requirements set forth in section 4517.05 of the Revised Code and this rule.

(B) The curriculum submitted for review in accordance with paragraph (A)(2) of this rule shall meet the following requirements:

(1) Consist of no less than a minimum of six hours classroom or equivalent online training;

(2) Include pages that are all consecutively numbered;

(3) Be organized into units or lessons and include a table of contents;

(4) Provide a curriculum that clearly sets forth the expectations of the course and is easy to navigate;

(5) Provide appropriate content-based exercises that actively engage the students in the learning process including, but not limited to, instructional methods such as videos, games, activities, or tests;

(6) Allow the applicant to review previously completed sections and resources included in the course curriculum;

(7) Ask content-based questions that are related to the lesson that is being completed. Such questions must be of a sufficient complexity that they cannot be easily answered without having reviewed the course material. If a question is answered incorrectly, the provider must provide constructive feedback and the correct answer;

(8) Authorized course providers shall not include any content that promotes, sells, or offers goods, products or services in the training course curriculum;

(9) Address the following topics and subject matters:

(a) The used motor vehicle dealer requirements set forth in Chapter 4517. of the Revised Code and this chapter of the Administrative Code, including but not limited to, those pertaining to a dealer's established place of business;

(b) The duties and responsibilities of the motor vehicle dealers board as set forth in Chapter 4517. of the Revised Code and this chapter of the Administrative Code;

(c) Acts and omissions that may result in suspension or revocation of a used motor vehicle dealer's license as set forth in Chapter 4517. of the Revised Code and this chapter of the Administrative Code;

(d) The issuance of temporary licenses pursuant to section 4503.182 of the Revised Code;

(e) The duties and responsibilities in performing out of state inspections pursuant to section 4505.061 of the Revised Code;

(f) The registration requirements for manufacturers, dealers, and distributors pursuant to section 4503.27 of the Revised Code;

(g) The display and proper use of license plates issued to manufacturers, dealers, and distributors pursuant to section 4503.30 of the Revised Code;

(h) All applicable federal and state laws governing the sale and distribution of motor vehicles, including but not limited to, those pertaining to the titling of vehicles, the title defect rescission fund, sales tax, motor vehicle financing, document fees, retail agreements, repossession of motor vehicles, and consumer protection.

(C) Every authorized course provider must meet the following requirements with respect to the administration of the training course:

(1) Provide the training course at least once every ninety days at a date and time determined by the course provider;

(2) Provide written notification to the registrar and the motor vehicle dealers board on an annual basis and any changes as applicable of the date, time, location, length, content, and cost of each training course;

(3) Maintain records of attendance for each training course for a minimum of one year from the date of the course, and make such records available to the registrar and the motor vehicle dealers board upon request;

(4) Provide a certificate of completion to all individuals who successfully complete the training course that includes the following information:

(a) The name of the student;

(b) The name, address, and telephone number of the course provider;

(d) Whether or not the student completed the training through a classroom course an online training course, or a combination of both;

(e) The length of the course;

(f) The start and completion dates of the training course attended by the student;

(g) A statement certifying that the student identified on the certificate of completion has successfully completed the program;

(h) The name and signature of the course instructor.

(D) In addition to the requirements set forth in paragraphs (A) to (C) of this rule, online training course providers must also meet the following requirements. For the purpose of this rule, "online training course" means a training course that is delivered by the internet, web-based media, or a combination of these methods:

(1) Require every student to register for the course by using an individual identification number that shall also be used to verify course participation and completion;

(2) Provide a means, such as a bulletin board, e-mail, or call center, for applicants to ask questions regarding the course curriculum.

(E) A template, model, or sample certificate of completion shall be submitted at application with the training course curriculum for the registrar's review and approval.

(F) If a certificate is lost or stolen after the completion of the training course, the applicant may obtain a new certificate from the provider that issued the initial certificate.

(G) A certificate of approval to an authorized course provider shall be subject to an annual audit and renewal biennially. The registrar reserves the right to decline or renew any prospective course provider, or disapprove any authorized course provider, that fails to meet requirements as set forth in this rule or section 4517.05 of the Revised Code.

Last updated January 5, 2026 at 8:16 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-03 Sign required to identify place of business.

No applicant shall be issued a license unless there is signage for which the license is sought. Each applicant shall provide evidence of suitable signage that meets the following requirements:

(A) The sign displays the business or trade name, as registered with the secretary of state, in which the application is made;

(B) The sign is permanent, properly maintained, and prominently displayed in a conspicuous place in public view for the entire period for which the license is held by the entrance of the office, if the sign is not visible from the public roadway;

(C) The sign's letters identifying the business name are no less than six inches high, unless otherwise approved by the registrar.

Last updated January 5, 2026 at 8:16 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-04 Dealer required to maintain records.

(A) A motor vehicle dealer, a motor vehicle auction owner and a motor vehicle distributor shall maintain the following records, electronically or by paper, all the motor vehicles purchased, leased and sold:

(1) Name and address of the previous owner;

(2) Serial number (vehicle identification number);

(3) Title number, county and state;

(4) Year and make of said vehicle;

(5) A purchase agreement for each vehicle sold, which shall include a description of the vehicle, the name and address of the purchaser, the sales price, the odometer reading and may include the dealer's permit number;

(6) A copy of written documentation proving that the adaptive mobility vehicle sold was adapted or modified in accordance with 49 C.F.R part 568 or 595, if applicable to the license;

(7) Lease contracts and security agreements;

(8) Odometer disclosure statement for each vehicle;

(9) A record of temporary tags sold on each vehicle.

(B) Records must be held for a period of three years unless otherwise mandated by a federal regulation.

(C) Records must be maintained and easily accessible by those holding a license granted under Chapter 4517. of the Revised Code and by any person who held a license and has since gone out of business.

(D) The business records shall be available for reasonable inspection by the registrar or his authorized agent within ten business days of the request.

Last updated January 5, 2026 at 8:16 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-06 Military provisions related to processing motor vehicle dealer applications.

(A) For the purpose of this rule, the following shall apply:

(1) "Active duty" means active duty pursuant to an executive order of the president of the United States, an act of congress of the United States, or section 5919.29 or 5923.21 of the Revised Code.

(2) "Armed forces" shall have the same meaning as in section 5903.01 of the Revised Code.

(3) "Veteran" shall have the same meaning as in section 5903.01 of the Revised Code.

(B) The bureau shall track, monitor, prioritize and expedite each application for a license issued under Chapter 4517. of the Revised Code, from an applicant who is a:

(1) Veteran;

(2) Member of the armed forces;

(3) Spouse of a veteran or member of the armed forces; or

(4) Surviving spouse of a veteran or member of the armed forces.

(C) Satisfactory evidence that the applicant is a veteran or member of the armed forces for the purpose of determining whether an applicant qualifies for an accommodation under Chapter 5903. of the Revised Code includes the applicant's official military identification card, official DD-214 separation document, or other official military documentation approved by the board. A marriage certificate may be required, in addition to evidence of the spouse's status as a veteran or member of the armed forces, if the applicant is a spouse or surviving spouse of a veteran or member of the armed forces.

(D) In order to expedite the processing of complete applications, especially for individuals facing imminent deployment, the bureau shall accept necessary information in support of the application by electronic and other appropriate means.

Last updated October 21, 2025 at 1:39 PM

History

Effective: June 28, 2015
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-07 Criminal history record required with application.

[Comment: For dates and availability of material incorporated by reference in this rule, see rule 4501:1-3-38 of the Administrative Code.]

(A) A criminal history record, that is checked on a state-wide basis through the bureau of criminal identification and investigation shall be submitted with an application for any license granted under Chapter 4517. of the Revised Code. A criminal history record is also required if the applicant has not held a license or has not previously submitted a criminal history record within twelve months prior to the application . Each person listed on the application as a sole proprietor, officer(s) of a corporation, trustee(s) of a business trust, or in the case of a partnership or limited liability company, partner(s) or member(s), or any such entity as defined in division (A) of section 4517.01 of the Revised Code, shall also submit results of a criminal history record, checked on a state-wide basis through the bureau of criminal identification and investigation, with the application.

(B) Each applicant for a dealer's, distributor's, auction owner's, or construction equipment auction license, shall disclose if the applicant has been convicted of, judicial finding of guilt of, plea of guilty, or pleaded no contest, to a disqualifying offense as determined under section 9.79 of the Revised Code, or had a judgment rendered against the applicant in a civil action. Each applicant shall indicate all of the offenses committed in this state, another state, or jurisdiction for which the person has been convicted and shall be responsible for providing all the following documents or its equivalent:

(1) A certified copy of a conviction or journal entry;

(2) A certified copy of the sentencing entry; and

(3) A certified copy of the indictment or complaint.

(C) All officers of a corporation, trustees of a business trust, or in the case of a partnership or limited liability company, partners or members, or any such entity as defined in division (A) of section 4517.01 of the Revised Code, listed on a "Motor Vehicle Dealer Application For Change Of Officer," submitted pursuant to section 4517.23 of the Revised Code, that currently does not hold a license, has not held a license, or has not previously submitted a criminal history record within twelve months prior to the application, shall submit with the application results of a criminal history record, that is checked on a state-wide basis through the bureau of criminal identification and investigation.

Last updated January 5, 2026 at 8:16 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-08 Place of business required for used motor vehicle dealers.

(A) A used motor vehicle dealer shall have an established place of business that meets all of the following requirements:

(1) Has a display lot of no less than three thousand five hundred square feet, not including driveways or office, with adequate ground cover of a hard surface that is free from the collection of dust, mud, water, or other unsightly conditions;

(2) Except as set forth in paragraphs (B) and (D) of this rule, is separated with a barrier, as defined in this rule, from any residence and from any other business or service facility that is not primarily related to assisting or furthering the selling, displaying, offering for sale, or dealing in motor vehicles;

A barrier is a permanent fixture or feature of the property that distinguishes the display lot from residences or other businesses, comprised of metal, brick, stone, concrete, wood, heavy support cable, landscaping, curbing, or other comparable feature that creates a distinct space for the display lot. It shall clearly delineate a separation between a residence or an unrelated business and the beginning of the dealership's established place of business. Such separation shall be properly maintained during the entire period for which a used motor vehicle dealer's license is held.

(3) Includes a permanent usable structure on the display lot that is identifiable as a motor vehicle dealership to the public that includes an easily accessible office of at least a contiguous one hundred eighty square feet with walls of a hard surface and shall not be used as a storage or other utility area. The office shall include, at minimum, a desk, three chairs, and a filing cabinet, or similar furnishings to create an environment conducive to transacting business, consummating sales, and facilitating the storage of records securely according to 16 C.F.R. Part 314, all of which shall be kept in a neat and orderly fashion at all times. The office shall include adequate lighting, electrical service, heating and ventilation that is secure and safe for a retail office environment. The entire premises, including any plumbing fixtures, shall not be in violation of any applicable building and zoning requirements. The dealer shall provide evidence to show building and zoning requirements, a secured lease, in the name of the applicant, for not less than three months or a deed of the proposed dealership location, in the name of the applicant, at the time of application and upon change of location in the place of business, and upon the request of the registrar or the registrar's designee. Upon request of the dealer, the registrar of motor vehicles shall consider, and may approve, reasonable variances to these requirements except for variances to the building and zoning requirements;

(4) Has a business telephone in service at all times that shall be answered and identified exclusively for the dealership's business. The business telephone number shall be legible and posted in a conspicuous place in public view. A motor vehicle dealer shall notify the registrar in writing within fifteen days of any change in the business telephone number;

(5) Is staffed during posted business hours by a sole proprietor, officer of a corporation, trustee of a business trust, or in the case of a partnership or limited liability company, partner or member, or any such entity as defined in division (A) of section 4517.01 of the Revised Code, or a motor vehicle salesperson under divsion (N) of section 4517.01 of the Revised Code.

(B) All licensed used motor vehicle dealers are to be open to the public no less than five hours a week, with at least two of those hours being between eight a.m. to five p.m. Monday through Friday. The business hours shall be legible and posted in a conspicuous place near the entrance of the office. A motor vehicle dealer shall notify the registrar in writing within fifteen days of any change in the posted business hours;

(C) A physical barrier between the dealership and service facility is not required at an established place of business that includes a service facility that is used to perform service on motor vehicles, if the established place of business meets the following requirements:

(1) The service facility is owned and operated by each person listed on the dealer license as a sole proprietor, officer(s) of a corporation, trustee(s) of a business trust, or in the case of a partnership or limited liability company, partner(s) or member(s), or any such entity as defined in division (A) of section 4517.01 of the Revised Code;

(2) The display lot shall have distinguished areas, identified through signage, for motor vehicles that are being repaired, motor vehicles that are being offered for sale, and customer parking;

(3) Notwithstanding the requirement of paragraph (A)(3) of this rule, a private office shall be available that is conducive to transacting business in a confidential manner regarding the sale of a motor vehicle; and

(4) Is staffed during posted business hours by a sole proprietor, officer of a corporation, trustee of a business trust, or in the case of a partnership or limited liability company, partner or member, or any such entity as defined in division (A) of section 4517.01 of the Revised Code, or a motor vehicle salesperson under division (N) of section 4517.01 of the Revised Code.

(D) No motor vehicle dealer, its agent, or its representative shall alter the physical conditions of the established place of business so that it is not in compliance with the requirements of Chapter 4517. of the Revised Code.

(E) A dealer may make a written request to the registrar for an exception to the barrier requirements as follows:

(1) The dealer shall present a plan to clearly identify, distinguish and segregate through signage or other measures any vehicles the dealer is offering for sale from any other vehicles that may be present on the premises at any time;

(2) The registrar shall review the plan. If the registrar determines that there is no reasonable health or safety threat to customers, neighbors, or neighboring businesses; that the dealer acted in good faith in buying or leasing the property; and that the dealer has made a reasonable effort to comply with the barrier requirements, but that restrictions imposed by local zoning ordinances or by the lessor prohibit the establishment of a barrier, the registrar, in the registrar's discretion, may approve the plan, approve the plan with modifications, or disapprove the plan.

(F) In the event that a used motor vehicle dealer's license is sought by an applicant that surrenders a new motor vehicle dealer's license, and specific circumstances prevent the location previously used for operation of the new motor vehicle dealership from meeting all of the requirements of section 4517.03 of the Revised Code and this rule, the registrar may exercise discretion to grant a used motor vehicle dealer's license at said location despite the defect.

Last updated January 5, 2026 at 8:16 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-10 Requirements for expanded display site for motor vehicle dealer, motor vehicle leasing dealer, or motor vehicle auction owner.

(A) A motor vehicle dealer, motor vehicle leasing dealer, or motor vehicle auction owner, pursuant to section 4517.01 of the Revised Code may expand the display area of the dealership location licensed under Chapter 4517. of the Revised Code. The expanded area is an extension of the principally established place of business pursuant to section 4517.03 of the Revised Code which is located adjacent to or within two hundred feet of the property line of the principally established place of business and which complies with the following:

(1) The expanded site shall be at least two thousand square feet not including driveway with adequate ground cover of hard surface so as to prevent the collection of dust, mud, water or other unsightly conditions.

(2) The expanded site shall be used exclusively for the display of motor vehicles and no other business or residence shall be located or conducted on the site.

(3) There shall be a sign at the expanded site which shall be in accordance with rule 4501:1-3-03 of the Administrative Code.

(B) In addition to the listed conditions, the motor vehicle dealer shall conduct all transactions relating to the lease or sale of motor vehicles at the principal place of business, except when section 4517.03 of the Revised Code permits. A motor vehicle dealer who has more than one place of business in a county, must operate the expanded display site in conjunction with the principally established place of business.

(C) Any motor vehicle dealer seeking to establish an expanded display site shall first request approval from the registrar of motor vehicles and request an inspection to determine if the site meets the criteria set forth in paragraph (A) of this rule. If the registrar determines that the site meets the requirements of this rule, the motor vehicle dealer shall not be required to obtain a separate license for the expanded display site nor will the motor vehicle dealer be required to maintain a display or repair facility under roof on the expanded site. If the registrar determines that the expanded display site does not continue to meet the listed criteria annually thereafter, the dealers annual license renewal shall be denied pursuant to section 4517.12 of the Revised Code. An appeal of such a denial may be made to the motor vehicle dealers board in accordance with section 4517.33 of the Revised Code. If the motor vehicle dealers board, upon its own investigation, determines that the site does not meet or is not in accordance with the requirements set forth in this rule, the board may suspend or revoke the dealer's license pursuant to section 4517.33 of the Revised Code.

Last updated January 5, 2026 at 8:20 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-11 Net worth and bond.

(A) No person as defined in division (A) of section 4517.01 of the Revised Code shall be issued a motor vehicle dealer's license or be permitted to operate under such license unless the person has a net worth, verifiable upon application, in the sum of at least seventy-five thousand dollars.

(B) The net worth of any person shall be equal to that person's assets less liabilities.

(1) The term "assets" shall include all money, receivables, prepaid items, and other property, be it real or personal, tangible or intangible;

(2) The term "liabilities" shall include all obligations, short term and long term, for which the person is responsible.

(C) Each application for a used motor vehicle dealer licensed under Chapter 4517. of the Revised Code, received on or after January 27, 2018, shall post with the attorney general's office in favor of this state a bond of a surety company authorized to do business in this state, in an amount of not less than seventy-five thousand dollars. The surety bond is used for the purpose of replenishing funds that have been dispersed to compensate retail purchasers of motor vehicles, as pursuant to section 4505.181 of the Revised Code. The surety bond may also be used to comply with the net worth requirement required in paragraph (A) of this rule.

(D) Each surety bond shall include the following:

(1) The business name on the bond must correspond exactly with the business name on file with the bureau of motor vehicles and the secretary of state, as applicable;

(2) A copy of the bond must accompany the application before a license is issued;

(3) The bond shall not be canceled by a surety company with less than thirty days notice in writing to the registrar. If a bond is canceled and the licensee fails to file a new bond with the bureau of motor vehicles in the required amount on or before the bond's effective date of cancellation, the licensee shall appear before the motor vehicle dealers board for failure to comply with Chapter 4517. of the Revised Code and this chapter of the Administrative Code;

(4) The bond shall be maintained during the entire period for which a used motor vehicle dealer's license is held;

(5) The licensee shall notify the registrar and the surety company within fifteen days of any change in information that is contained in the application for the surety bond.

(E) Notwithstanding the requirement of paragraph (C) of this rule, no surety bond is required if, a used motor vehicle dealer, or any sole proprietor, officer of a corporation, trustee of a business trust, or in the case of a partnership or limited liability company, partner or member that currently holds or has held a new motor vehicle dealers license, adaptive mobility dealers license, or a leasing dealers license within a period of one year immediately preceding the date of application and the previous license was not suspended, revoked, or found in violation of section 4505.181 of the Revised Code.

Last updated April 1, 2026 at 8:47 AM

History

Effective: April 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-12 Administrative penalties.

In accordance with section 4517.22 of the Revised Code, and pursuant to an adjudication hearing conducted in accordance with Chapter 119. of the Revised Code, the board may order a person to pay an administrative penalty for any violation of sections 4517.22 or 4517.221 of the Revised Code. The amount of any such administrative penalty assessed for the first violation shall be not more than five hundred dollars and shall be not more than one thousand dollars for each subsequent violation thereafter.

Last updated October 22, 2025 at 10:41 AM

History

Effective: September 19, 2015
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-13 Method of instituting complaints.

(A) The board may, upon its own motion, investigate any license holder for alleged violations of law or of the rules of this board. If such investigation discloses any such violations, such license holder shall be informed that reasonable grounds for suspension or revocation of the license exist.

(B) The board shall, upon verified written complaint of any person filed with the secretary or acting secretary of the board, investigate as to the matters complained of, and if such investigation develops any apparent violation of the laws or of the rules of this board, such license holder shall be informed that reasonable grounds for suspension or revocation of the license exist.

Last updated October 22, 2025 at 10:41 AM

History

Effective: May 9, 1998
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-14 Notice of hearing.

When in the opinion of the board, reasonable grounds for issuance of a citation exist, the secretary or acting secretary of the board shall send a "Notice of Opportunity for Hearing" in accordance with section 119.05 of the Revised Code to the license holder cited at the address specified in the application for license. Such notice shall specify the alleged violation of the Revised Code or the rules of the board, and shall apprise the licensee of his/her right to request an adjudicatory hearing on the matter.

Last updated January 5, 2026 at 8:17 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-16 Continuances.

(A) Any hearing may be postponed or continued by the board on its own motion, or within the discretion of the board at the request of the license holder for such period of time and upon such terms as the board may prescribe.

(B) The license holder requesting continuances shall submit to the board, at least five days prior to the date set for the hearing, a written request, stating the reasons for the desired continuance. Verified statements setting out the grounds for the continuance shall be filed with the request.

Last updated October 22, 2025 at 10:41 AM

History

Effective: May 9, 1998
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-17 Consent agreements.

(A) Any motor vehicle dealer, motor vehicle leasing dealer, motor vehicle auction owner, construction equipment auction owner, or motor vehicle distributor, hereinafter referred to as "licensee", who has been notified by the secretary of the board of a hearing to be held pursuant to Chapter 119. of the Revised Code for violations of Chapter 4517. of the Revised Code and this chapter of the Administrative Code may enter into a consent agreement with the board.

(B) A consent agreement shall be in writing and shall be submitted for authorization to the board. The board shall accept, modify or reject said agreement.

(C) No modifications to such an agreement may become a final order without the agreement and consent of the licensee. If the board rejects the proposed consent agreement terms, or it modifies the consent agreement terms and the modification is not agreed to by the licensee, therein after, the right to an administrative hearing and full due process pursuant to Chapter 119. of the Revised Code shall be granted.

(D) A consent agreement shall not be effective until the agreement is authorized by the board and signed by the licensee, licensee's legal counsel, if applicable, and the president of the board.

(E) A consent agreement authorized by the board and signed by all parties pursuant to paragraph (D) of this rule, relinquishes the licensee's privilege to an administrative hearing and any appeal or right of consideration in the matter pursuant to Chapters 119. and 4517. of the Revised Code.

Last updated October 22, 2025 at 10:41 AM

History

Effective: January 27, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-20 Hearing procedure.

Unless otherwise directed by the board, the procedure for hearings before the board shall be as follows:

(A) The attorney general shall concisely state the action or proposed action to be taken by the registrar of motor vehicles in said case.

(B) The licensee, or the licensee's attorney, may briefly state the licensee's case, and briefly state facts, laws, and rules relied upon.

(D) The licensee or licensee's attorney shall present the licensee's case and may offer supporting evidence of facts, laws, and rules.

(E) The attorney general may offer evidence with facts, laws, and rules in rebuttal.

(F) The board may in its discretion allow arguments.

(G) The board may in its discretion request or permit the filing of all presented supporting evidence.

Last updated October 22, 2025 at 10:41 AM

History

Effective: January 27, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-21 Evidence.

(A) In all hearings before the board, the introduction of evidence shall be governed in general by the Ohio rules of evidence.

(B) The board may call the license holder to testify under oath as upon cross-examination. The license holder may call the acting secretary of the board to testify under oath as upon cross-examination.

Last updated October 22, 2025 at 10:41 AM

History

Effective: January 27, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-22 Filing of protest cases.

Protest case filings as pursuant to Chapter 4517. of the Revised Code, shall be clearly typewritten or photocopied. The party filing the protest shall furnish the opposite party or their attorney with a copy, in such a format as agreed upon by both parties. The secretary of board or acting secretary of the board shall be furnished with an original and one paper copy of the filing.

Last updated October 22, 2025 at 10:42 AM

History

Effective: January 27, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-23 Decision of the board.

(A) After submission of the case to the board, the board may retire and deliberate immediately or take the case under advisement.

(B) Any applicant or licensee found by the board to be in violation of Chapter 4517. of the Revised Code or this chapter of the Administrative Code shall be issued one of the following:

(1) A revocation of the license;

(2) A suspension with a defined time period.

(C) The board may order a licensed used motor vehicle dealer, notwithstanding the requirements of section 4517.05 of the Revised Code, to complete the used motor vehicle dealer training course.

(D) The decision of the board shall be written and a copy of such decision shall be mailed to the license holder in accordance with section 119.05 of the Revised Code, and a copy mailed to the attorney for the license holder, if any. A copy also shall be forwarded to the attorney general.

Last updated January 5, 2026 at 8:21 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-24 Rehearings.

(A) Should the license holder desire a rehearing before the board, such license holder shall file for rehearing in writing with the secretary or acting secretary of the board, within fifteen days after receipt of the decision of the board and shall accompany the application with a verified statement setting out the grounds on which such rehearing is sought.

(B) Grounds for rehearing shall be for the following causes only:

(1) For mistake, neglect or omission on the part of the board, or irregularity in obtaining a favorable decision or order on the part of the successful party.

(2) For fraud practiced by the successful party in obtaining a favorable order or decision.

(3) For unavoidable casualty or misfortune, preventing the license holder from prosecuting his case before the board.

(4) When a decision or order was obtained, in whole or a material part by false testimony on the part of the successful party, or any witness on the license holders behalf, which ordinary prudence could not have anticipated or guarded against.

(5) Newly discovered evidence, material for the license holder applying for rehearing, which with reasonable diligence could not have been discovered and produced at the hearing and which is not merely corroborative of evidence produced or offered at the hearing, and the license holder in the request for rehearing shall state the nature of such evidence.

Last updated October 22, 2025 at 10:42 AM

History

Effective: January 27, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-26 Docket.

(A) The secretary or acting secretary of the board shall keep a docket and enter into such docket all cases before the board. Said docket shall be open to public inspection.

Last updated October 22, 2025 at 10:42 AM

History

Effective: May 9, 1998
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-31 Exemption from notice of change.

Motor vehicle dealers shall be exempt from the provisions of division (A) of section 4517.23 of the Revised Code, requiring dealers to notify the registrar of changes in the status of personnel of owners, partners, officers and/or directors, if stock in the dealer or its parent company has been traded publicly and public records with state and federal agencies document such change.

Last updated January 5, 2026 at 8:17 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-32 Place of business required for motor vehicle leasing dealers.

A motor vehicle leasing dealer who makes motor vehicles available for personal, family, or household use by another in the manner described in the definition of "motor vehicle leasing dealer" contained in section 4517.01 of the Revised Code shall have an easily recognizable established place of business and meet all of the following requirements:

(A) Is separated with a barrier, as defined in rule 4501:1-3-08 of the Administrative Code, from any residence and any other business that is not primarily related to leasing motor vehicles to any person desiring to lease a motor vehicle for personal, family, or household use, with the exception of the business operated as a new motor vehicle dealership, a used motor vehicle dealership, or a motor vehicle renting dealership, as defined in section 4549.65 of the Revised Code, located at the place of business;

(B) Has an office that is clearly identified, easily accessible and at least one hundred eighty square feet that shall not be used as a storage or other utility area. The office shall include, at minimum, a desk, three chairs, and a filing cabinet, or similar furnishings to create an environment conducive to transacting business, consummating sales, and facilitating the storage of records securely according to 16 C.F.R. Part 314, all of which shall be kept in a neat and orderly fashion at all times. The office shall include adequate lighting, electrical service, heating and ventilation that is secure and safe for a retail office environment. The entire premises, including any plumbing fixtures, shall not be in violation of any applicable building and zoning requirements. The dealer shall provide evidence to show building and zoning requirements have been met upon request of the registrar or the registrar's designee. Upon request of the dealer, the registrar of motor vehicles shall consider, and may approve, reasonable variances to these requirements except for variances to the building and zoning requirements;

(C) Has a business telephone in service at all times that shall be answered in the name of the lending dealer. The business telephone number shall be legible and posted in a conspicuous place in public view. A motor vehicle leasing dealer shall notify the registrar in writing within fifteen days of any change in the business telephone number;

(D) Has a sign that displays the business or trade name in which the application is made, is permanent, properly maintained, and prominently displayed by the entrance of the office, if the sign is not visible from the public roadway. The sign's letters identifying the business name shall be no less than six inches high;

(E) Maintain at all times the capability to send and receive electronic documents;

(F) Is open during the posted business hours. The business hours shall be legible and posted in a conspicuous place near the entrance of the office. A motor vehicle leasing dealer shall notify the registrar in writing within fifteen days of any change in the posted business hours;

(G) Is staffed by a sole proprietor, officer of a corporation, trustee of a business trust, or in the case of a partnership or limited liability company, partner or member, or any such entity as defined in division (A) of section 4517.01 of the Revised Code, or a salesperson as defined in division (N) of section 4517.01 of the Revised Code.

Last updated January 5, 2026 at 8:17 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-33 Place of business required for a motor vehicle auction owner.

(A) A motor vehicle auction owner shall have an established place of business that meets all of the following requirements:

(1) Is separated with a barrier, as defined in rule 4501:1-3-08 of the Administrative Code, from any residence, motor vehicle dealership, salvage motor vehicle dealership, salvage motor vehicle auction, or salvage motor vehicle pool;

(2) Has an office area that is easily accessible, permanent, and shall include, at minimum, adequate lighting, electrical service, heating and ventilation that is secure and safe for a retail office environment. The entire premises, including any plumbing fixtures, shall not be in violation of any applicable building and zoning requirements. The dealer shall provide evidence to show building and zoning requirements have been met upon request of the registrar or the registrar's designee.

(3) Has an office and auction area that shall be kept neat and orderly at all times that shall not be used as a storage or utility area;

(4) Has a business telephone in service at all times that shall be answered and identified exclusively for the auction's business. The business telephone number shall be legibly posted in a conspicuous place in public view. A motor vehicle auction owner shall notify the registrar in writing within fifteen days of any change in the business telephone number;

(5) Has an auction area that is open during the posted business hours. The business hours shall be legible and posted in a conspicuous place near the entrance of the business. A motor vehicle auction owner shall notify the registrar in writing within fifteen days of any change in the posted business hours.

(B) Notwithstanding section 4517.21 of the Revised Code, auction facilities may be used to conduct a public auction of repossessed motor vehicles and a motor vehicle dealer auction simultaneously. All inventories shall be maintained and separated at all times.

(C) Any person in attendance for a public auction of repossessed motor vehicles shall be separately identified and prohibited from participating in a motor vehicle dealer auction.

(D) Every auction owner licensed under Chapter 4517. of the Revised Code shall notify the registrar of motor vehicles in writing within fifteen days of any change in status of the business name or location, or change in status of sole proprietor, partner, president of a corporation, member of a limited liability company, trustee of a business trust, or an equivalent natural person affiliated with some other kind of legally constituted business organization.

Last updated January 5, 2026 at 8:17 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-35 Notice of meetings.

(A) Any person may obtain information regarding the time and location of all regularly scheduled meetings and information regarding the time, location, and purpose of any special meetings of the board, its subcommittees, and special committees. Requests for notice of meetings may be submitted to the secretary of the motor vehicle dealers board in written form, or may be made in person during regular business hours. Notice of all regularly scheduled board meetings will be placed on the dealer licensing website no less than fifteen days before a regularly scheduled meeting. The website is available at http://www.ohioautodealers.com.

(B) Written requests for notice of meetings may be general in nature or may be specific to meetings where a particular type of business will be considered. Such requests shall include the name of the person submitting the request, any organization with which the requester is affiliated, mailing address, telephone number, and whether notice is sought for all or specified types of meetings.

(C) The board shall provide twenty-four hour advance notice of special meetings of the board, subcommittees; and special committees to representatives of news organizations who have submitted written requests for such notice to the secretary of the motor vehicle dealers board. In the event that an emergency meeting is scheduled and twenty-four hour notice is not possible, the board shall notify those representatives of news organizations who have requested notice in accordance with this paragraph, as soon as is reasonably possible after such meeting is scheduled. The notice requested by representatives of news organizations pursuant to this rule may be general or specific in nature.

Last updated October 22, 2025 at 10:43 AM

History

Effective: January 27, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-36 Construction equipment auction license.

[Comment: For dates and availability of material incorporated by reference in this rule, see rule 4501:1-3-38 of the Administrative Code.]

(A) Each person applying for a construction equipment auction license shall submit an "Application for Construction Equipment Auction License," hereinafter referred to as "application," to the registrar of motor vehicles. The application shall be signed and sworn to by the applicant and shall include the following information:

(1) The name or names under which the business will be conducted;

(2) The business address, telephone number, fax number, and email address;

(3) The form of business under which the business is organized;

(4) The vendor number of the business;

(5) The business's federal tax identification number;

(6) Information identifying the principals including name, address, and social security number or tax identification number as follows:

(a) For a sole proprietorship, the proprietor;

(b) For a partnership, the partners;

(d) For a trust, the trustees;

(e) For a limited liability company, all members owning more than ten percent of the company;

(f) For any other form of organization, the directors or other appropriate principals of the organization as designated by the registrar.

(7) Any other information determined by the registrar to be relevant to the application.

(B) Each principal of the business who is an individual and a resident of Ohio shall submit a background check obtained through the bureau of criminal identification and investigation. Each principal of the business who is an individual but is not a resident of Ohio, shall submit a "Civilian Identification Fingerprint Card," for the purpose of obtaining a background check through the office of the bureau of criminal identification and investigation. Fingerprint cards are available online at https://www.ohioattorneygeneral.gov.

(1) Is engaged primarily in the business of selling large construction and transportation equipment at auction;

(2) Receives more than one million dollars in gross annual sales in Ohio, and derives not more than ten percent of its gross annual sales revenue in Ohio from the sale of motor vehicles having a gross vehicle weight rating of ten thousand pounds or less;

(3) Maintains a permanent auction site within Ohio that is at least ninety acres in size and maintains over sixty thousand square feet of total facility space;

(4) Will comply with sections 4517.17 and 4517.18 of the Revised Code;

(5) With respect to motor vehicles having a gross vehicle weight rating of ten thousand pounds or less, will comply with all applicable provisions of Chapter 4505. of the Revised Code concerning the titling of such vehicles, Chapter 5739. of the Revised Code concerning the withholding and payment of sales taxes in connection with the sale such motor vehicles, and Chapter 5751. of the Revised Code concerning the payment of commercial activity taxes on the sale of such motor vehicles in the same manner as a motor vehicle dealer, including transferring title to such vehicles to the licensee's name prior to auction.

(D) The application, shall contain questions requiring the applicant to state whether the business or any of the principals of the business have previously applied for an Ohio new or used motor vehicle dealer's license, leasing license, auction owner's license, motor vehicle salvage license, motor vehicle auction license, or motor vehicle salvage pool license; whether the business or any of the principals of the business currently holds any such license; and whether any such license has ever been suspended or revoked. The applicant shall also provide information regarding any such applications, licenses, suspensions, and revocations.

(E) The application shall contain questions requiring the applicant to state whether the business or any of the principals of the business have ever been convicted of, judicial findings of guilt of, plea of guilty, or pleaded no contest, to a disqualifying offense as determined under section 9.79 of the Revised Code. The registrar may require the applicant to provide additional information regarding any such conviction.

(F) The application shall be signed by a principal or authorized agent of the business and shall be notarized.

(G) The registrar shall determine whether the business is eligible for a construction equipment auction license and if the application should be approved. If so, the registrar shall issue the license. If the registrar determines that the license should not be issued, the registrar shall either require additional information or deny the license.

(H) The registrar shall prescribe a "Construction Equipment Auction License Annual Report," hereinafter referred to as "annual report." The licensed construction equipment auction shall certify the following information:

(1) The gross proceeds generated from auctions held at the auction site during the prior calendar year;

(2) The gross proceeds generated from the sale of motor vehicles having a gross vehicle weight of ten thousand pounds or less during the prior calendar year;

(3) Any other information reasonably prescribed by the registrar.

(I) Each licensed construction equipment auction shall file with the bureau of motor vehicles the annual report specified in paragraph (H) of this rule no later than the thirtieth day of April in the following calendar year. Failure to timely file the annual report may be grounds for the suspension of the auction's license until the annual report is filed.

(J) The registrar shall deny the application of any business for a construction equipment auction license or may revoke a license previously issued if the registrar finds that the business is in violation of any provisions of section 4517.171 of the Revised Code.

(K) Any business which has been denied a license or has had a license revoked by the registrar may appeal from the action of the registrar to the motor vehicle dealers board in the manner provided in section 4517.33 of the Revised Code.

Last updated January 5, 2026 at 8:17 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-37 Construction equipment auction required to maintain records.

(A) A construction equipment auction shall maintain the following records covering the purchase and sale of all motor vehicles having a gross vehicle weight rating of ten thousand pounds or less:

(1) The year and make of the motor vehicle;

(2) The vehicle identification number (VIN);

(3) The name and address of the previous owner;

(4) The title number and the county and state of issuance of the previous title;

(5) The odometer reading at the time of purchase;

(6) The name and address of the purchaser, the sales price, and the odometer reading at the time of sale;

(7) The odometer disclosure statement;

(8) A record of any temporary tag sold for each motor vehicle.

(B) A construction equipment auction shall maintain financial records sufficient to demonstrate that the business receives more than one million dollars in gross annual sales in Ohio and derives not more than ten per cent of its gross annual sales revenue in Ohio from the sale of motor vehicles having a gross vehicle weight rating of ten thousand pounds or less.

(C) The business records of a construction equipment auction licensee shall be maintained in an easily accessible manner and shall be open for reasonable inspection by the registrar of motor vehicles or the registrar's authorized agents for a period of not less than three years from the date of the transaction or the date of the creation of the record, whichever is later.

(D) The construction equipment auction facility shall be open to inspection by the registrar or the registrar's authorized agents at all reasonable times prior to the issuance to any license and during the term of any such license.

Last updated January 5, 2026 at 8:17 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-3-38 Materials incorporated by reference.

[Comment: For dates and availability of material incorporated by reference in this chapter, see paragraph (A) of this rule.]

(A) Incorporated by reference. This chapter includes material that has been incorporated by reference. If the material is subject to change, only the specific version listed in this rule is incorporated. Any revision to the referenced material is not incorporated unless and until this rule has been amended to specify the new date.

(1) "Construction Equipment Auction License Annual Report," form "BMV 4313," (June 30, 2025), may be accessed via the dealer licensing website at http://www.OhioAutoDealers.com.

(2) "Distributor's License Application," form "BMV 4314," (June 30, 2025), may be accessed via the online application link located on the dealer licensing website at http://www.OhioAutoDealers.com.

(3) "Used Motor Vehicle Dealer Application," or form "BMV 4320," (April 9, 2025), may be accessed via the online application link located on the dealer licensing website at http://www.OhioAutoDealers.com.

(4) "Leasing Motor Vehicle Dealer Application," form "BMV 4321," (June 30, 2025), may be accessed via the online application link located on the dealer licensing website at http://www.OhioAutoDealers.com.

(5) "New Motor Vehicle Dealer Application," form "BMV 4322," (April 3, 2025), may be accessed via the online application link located on the dealer licensing website at http://www.OhioAutoDealers.com.

(6) "Application for Construction Equipment Auction License," form "BMV 4324," (June 30, 2025), may be accessed via the online application link located on the dealer licensing website at http://www.OhioAutoDealers.com.

(7) "Auction Owners License Application," form "BMV 4325," ( June 30, 2025), may be accessed via the online application link located on the dealer licensing website at http://www.OhioAutoDealers.com.

(8) "Training Course Provider Application," or form "BMV 4326," (September, 2013), may be accessed via the dealer licensing website at http://www.OhioAutoDealers.com.

(9) "Motor Vehicle Dealer Application For Change of Officer," or form "BMV 4377," ( October, 2021), may be accessed via the dealer licensing website at http://www.OhioAutoDealers.com.

(10) "Civilian Identification Fingerprint Card," is available online at https://www.ohioattorneygeneral.gov.

(B) Materials incorporated by reference are also available by writing to the "Bureau of Motor Vehicles, Dealer Licensing Section, P.O. Box 16521, Columbus, Ohio 43216-6521."

Last updated January 5, 2026 at 8:17 AM

History

Effective: January 1, 2026
Promulgated Under: 119.03

Chapter 4501:1-4 Motor Vehicle Salvage Dealers

Ohio Adm.Code 4501:1-4-01 Military provisions related to processing motor vehicle salvage dealer, salvage motor vehicle auction and salvage motor vehicle pool applications.

(A) For the purpose of this rule, the following shall apply:

(1) "Active duty" means active duty pursuant to an executive order of the president of the United States, an act of congress of the United States, or section 5919.29 or 5923.21 of the Revised Code.

(2) "Armed forces" shall have the same meaning as in section 5903.01 of the Revised Code.

(3) "Veteran" shall have the same meaning as in section 5903.01 of the Revised Code.

(B) The bureau shall track, monitor, prioritize and expedite each application for a license issued under Chapter 4738. of the Revised Code, from an applicant who is a:

(1) Veteran;

(2) Member of the armed forces;

(3) Spouse of a veteran or member of the armed forces; or

(4) Surviving spouse of a veteran or member of the armed forces.

Last updated November 19, 2025 at 10:51 AM

History

Effective: May 1, 2016
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-02 Information to accompany applications for motor vehicle salvage dealer's licenses, salvage motor vehicle pool licenses, or salvage motor vehicle auction licenses.

[Comment: The current version of applications incorporated by reference in this rule may be obtained at http://bmv.ohio.gov/bmv_forms.stm.]

(A) No "Salvage Motor Vehicle Dealer Application," form "BMV 4363" (2/2015), hereinafter referred to as "application," shall be accepted for a motor vehicle salvage dealer's license, salvage motor vehicle pool license or salvage motor vehicle auction license unless accompanied by the following:

(1) Suitable photographs that portray the following:

(a) The area behind the shielding that is designated for inventory storage;

(b) The area in front of the shielding;

(d) A sign that is permanent and properly maintained displaying the business name in which the application is made. The sign's letters identifying the business name shall be no less than six inches high, unless otherwise approved by the registrar.

(B) Any person listed on the application as a principal officer, manager, or operator of a corporation, trustee of a business trust, or in the case of a partnership or limited liability company, a partner or member, shall submit the results of a criminal history record that is checked on a state-wide basis through the bureau of criminal identification and investigation. The criminal history record shall indicate all of the offenses of which the applicant has been convicted.

Last updated November 19, 2025 at 10:51 AM

History

Effective: December 20, 2015
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-03 Motor vehicle salvage dealer, salvage motor vehicle pool, or salvage motor vehicle auction required to maintain net worth.

(A) No motor vehicle salvage dealer, salvage motor vehicle pool, or salvage motor vehicle auction shall be issued a license or be permitted to operate under such license without a net worth, verifiable upon request by the registrar, in the sum of at least twenty thousand dollars.

(B) The net worth is determined to be equal to the assets of the firms, partnerships, associations, joint stock companies, corporations, and any combinations of individuals, less their liabilities.

(1) The term "assets" shall include all money, receivables, prepaid items, and other property, be it real or personal, tangible or intangible;

(2) The term "liabilities" shall include all obligations, short term and long term, for which the firms, partnerships, associations, joint stock companies, corporations, and any combinations of individuals, is responsible.

Last updated November 19, 2025 at 10:51 AM

History

Effective: December 20, 2015
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-04 Place of business required for motor vehicle salvage dealers, salvage motor vehicle pools and salvage motor vehicle auctions.

(A) The characteristics of the facilities of motor vehicle salvage dealers, salvage motor vehicle pools and salvage motor vehicle auctions, shall consist of the following:

(1) A minimum area of a contiguous fifty thousand square feet. For a motor vehicle salvage dealer that has a salvage business that is exclusive to motorcycles, motor scooters, and all purpose vehicles as defined in division (B) of section 4519.01 of the Revised Code, a minimum area of a contiguous five thousand square feet is required. As used in this paragraph, "exclusive" means one hundred per cent of the dealer's business;

(2) Such area shall be shielded by a fence meeting the following requirements, except where relieved by zoning rules:

(a) Having a minimum height of six feet with a maximum of ten feet in height;

(b) Such fencing shall shield the facility from ordinary view;

(c) Exceptions to this paragraph must be granted in writing, by the registrar of motor vehicles, provided, however, that no exception shall be granted in contravention of the relevant provisions of sections 4737.07 and 4737.09 of the Revised Code.

(3) A living hedge of equal height and sufficient density year round to prevent view of the facility may be substituted for the fence. A living hedge may exceed the ten-foot height limitation.

(4) Reasonable consideration shall be given to the topography of the land by enforcement personnel when inspecting the facility for such fence or enclosure, provided, however, that this provision shall not be construed to permit violation of the relevant provisions of sections 4737.07 and 4737.09 of the Revised Code.

(5) All inventory of the business shall be stored behind the fence or enclosure to promote and preserve a positive visual impact of the salvage facility on the surrounding neighborhood. All activities of the salvage facility shall be conducted in a manner that will sustain a good visual image.

(6) All non-owned vehicles in storage for the general public shall be held in an area segregated and easily identifiable from the inventory of the licensee. The licensee shall maintain a separate record of all transactions concerning these vehicles.

(B) The office shall be in a building that is a minimum of two hundred twenty-five square feet and includes the following:.

(1) A clearly identifiable area devoted to sales transactions;

(2) A business telephone in service at all times that shall be answered and identified exclusively for the salvage business. The business telephone number shall be legible and posted in a conspicuous place in public view. A salvage motor vehicle dealer, salvage motor vehicle pool, or salvage motor vehicle auction shall notify the registrar in writing of any change in the business telephone number.

(C) The facility shall be open during the posted business hours and attended by someone who may reasonably assist a retail customer during the posted hours. The business hours shall be legible and posted in a conspicuous place near the entrance of the place of business. A salvage motor vehicle dealer, salvage motor vehicle pool, or salvage motor vehicle auction shall notify the registrar in writing of any change in the posted business.

(D) Each motor vehicle salvage dealer, salvage motor vehicle pool dealer or salvage motor vehicle auction shall post the license in a conspicuous place in the office.

(E) Each motor vehicle salvage dealer, salvage motor vehicle pool, or salvage motor vehicle auction facility shall be equipped with a suitable sign, properly maintained, prominently displayed, and permanent, at or near the entrance of the facility identifying the business in the same name in which the application is filed. Sign letters identifying the business shall be no less than six inches high unless otherwise approved by the registrar of motor vehicles.

(F) No two salvage motor vehicle dealers may operate from the same location unless they agree to be jointly, severally and personally liable for all liabilities arising from their operation at the same location. Such agreement shall be filed with the bureau of motor vehicles and made a part of the articles of incorporation of each such dealer filed with the secretary of the state of Ohio. The board may revoke the license of any class of dealers referred to in this rule who operate from the same location without the agreement specified in this paragraph.

Last updated November 19, 2025 at 10:52 AM

History

Effective: December 20, 2015
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-05 Method of instituting complaints.

The board may, upon its own motion, investigate any license holder for alleged violations of law or of the rules of this board. If such investigation discloses any such violations, such license holder shall be informed that reasonable grounds for suspension or revocation of the license exist.

The board shall, upon verified written complaint of any person filed with the secretary or acting secretary of the board, investigate as to the matters complained of, and if such investigation develops any apparent violation of the laws or of the rules of this board, such license holder shall be informed that reasonable grounds for suspension or revocation of the license exist.

Last updated November 19, 2025 at 10:52 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-06 Notice of hearing.

When in the opinion of the board, reasonable grounds for issuance of a citation exist, i.e., violation of the rules governing the salvage motor vehicle dealer, salvage motor vehicle pool, or salvage motor vehicle auction dealer or has been convicted of committing a felony or violating any law which in any way relates to the theft of motor vehicles, the secretary or acting secretary of the board shall send a notice of opportunity for hearing by certified mail, return receipt requested, to the license holder cited at the address specified in the application for license. Such notice shall specify the alleged violation of the Revised Code or the rules of the board, and shall apprise the licensee of his/her right to request an adjudicatory hearing on the matter.

Last updated November 19, 2025 at 10:52 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-07 Date, time and place of hearing.

If requested by the license holder in writing, within thirty days after mailing of the notice of opportunity for hearing, the board must set the date, time and place of hearing, and immediately notify the license holder. The date for such hearing shall be within seven to fifteen days after the party has requested a hearing. If the license holder fails to respond to notice of opportunity for hearing within thirty days, the board may consider the charges as proven and may, in its discretion and without a hearing, suspend or revoke the license.

Last updated November 19, 2025 at 10:52 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-08 Continuances.

Last updated November 19, 2025 at 10:52 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-09 Stenographer's record.

At any hearing before the board, the record of which may be the basis of an appeal to a court, a stenographic record of the testimony and other evidence submitted shall be taken at the expense of the board.

Last updated November 19, 2025 at 10:52 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-10 Hearing procedure.

In all hearings before the board, the procedure shall be as follows:

(A) The attorney general concisely may state his case, and briefly may state his evidence to sustain it.

(B) The license holder, or his attorney, may then briefly state his case, and briefly may state his evidence in support of it.

(C) The attorney general first must produce his evidence, and the license holder or his attorney must then produce his evidence.

(D) The attorney general may offer evidence in rebuttal.

(E) The board may in its discretion hear arguments.

(F) The board may in its discretion request or permit the filing of briefs.

Last updated November 19, 2025 at 10:52 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-11 Evidence.

(A) In all hearings before the board, the introduction of evidence shall be governed in general by the rules of evidence.

Last updated November 19, 2025 at 10:52 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-12 Briefs.

Briefs shall be clearly typewritten or photocopied. The party filing the brief shall furnish the opposite party or his attorney with one copy and file with the secretary or acting secretary of the board four copies of such.

Last updated November 19, 2025 at 10:53 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-13 Decision of the board.

(A) After submission of the case to the board, the board may retire and deliberate immediately or take the case under advisement.

(B) The decision of the board shall be written and a copy of such decision shall be mailed to the license holder by certified mail, return receipt requested, and a copy mailed to the attorney for the license holder, if any. A copy shall be forwarded to the attorney general.

Last updated November 19, 2025 at 10:53 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-14 Rehearings.

(A) Should the license holder desire a rehearing before the board, such license holder shall file his application for rehearing in writing with the secretary or acting secretary of the board, within fifteen days after receipt of the decision of the board and shall accompany the application with a verified statement setting out the grounds on which such rehearing is sought.

(B) Grounds for rehearing shall be for the following causes only:

(1) For mistake, neglect or omission on the part of the board, or irregularity in obtaining a favorable decision or order on the part of the successful party.

(2) For fraud practiced by the successful party in obtaining a favorable order or decision.

(3) For unavoidable casualty or misfortune, preventing the license holder from prosecuting his case before the board.

(4) When a decision or order was obtained, in whole or a material part by false testimony on the part of the successful party, or any witness in his behalf, which ordinary prudence could not have anticipated or guarded against.

(5) Newly discovered evidence, material for the license holder applying for rehearing, which with reasonable diligence could not have been discovered and produced at the hearing and which is not merely corroborative of evidence produced or offered at the hearing, and the license holder in his application for rehearing shall state the nature of such evidence.

Last updated November 19, 2025 at 10:53 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-15 Appeals from registrar's order.

(A) When the registrar refuses to issue, renew, or transfer any license, he shall by certified mail, return receipt requested, send to the applicant so refused, notice of such order at the address stated in the application and certify his findings and final order to the board. The notice to the applicant shall set forth the reasons for the registrar's action, refer to the statute or rule directly involved, and state that the applicant has a period of thirty days from the time of mailing of the notice, to file his appeal with the board.

(B) Such appeal must be by petition in writing and verified under oath by the applicant. The petition in appeal must set forth the reasons for such appeal and the reason why the order of the registrar is in error. The original and at least one copy shall be filed with the secretary or acting secretary of the board.

(C) After receipt of such petition in appeal, the secretary or acting secretary of the board shall by certified mail, return receipt requested, at least fifteen days prior to the date of such hearing, send a notice of hearing to the appellant. Such notice shall contain the date, time and place of hearing of the appeal.

(D) All the rules of practice and procedure as prescribed in Chapter 119. of the Revised Code pertaining to date, time and place of hearing continuances, stenographic record, hearing procedure, evidence, briefs and decision of the board shall apply to hearing on appeal from the registrar's order in the same manner as other hearings before the board.

Last updated November 19, 2025 at 10:53 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-16 Docket.

The secretary or acting secretary of the board shall keep a docket and enter into such docket all cases before the board. Said docket shall be open to public inspection.

Last updated November 19, 2025 at 10:53 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-17 Notice of public hearing regarding adoption, amendment, or rescission of a rule.

(A) A public notice issued by the motor vehicle salvage dealer's licensing board of a hearing to consider adopting, amending or rescinding a rule which the board is authorized by law to do, shall be published at least once in the register of Ohio, at least thirty days prior to the date set for a public hearing.

(B) The motor vehicle salvage dealer's licensing board shall be authorized to give additional notice of such public hearing as it deems necessary; however, the giving of such additional notice shall not be mandatory, and failure to give notice by any means other than as specified in paragraph (A) of this rule shall not in any way invalidate any action which may be taken by the motor vehicle salvage dealer's licensing board.

(C) The public notice shall specify the date, time and place of any hearing relative to the proposed rule change and shall include:

(1) A statement of the board's intention to consider adopting, amending or rescinding a rule and the purpose or reason therefore;

(2) A summary of the proposed rule, amendment or rescission or a general statement as to the subject to which it relates.

(D) Pursuant to section 119.03 of the Revised Code, a copy of the public notice shall be provided by the board to any person who requests a copy and pays the cost of copying and mailing.

Last updated November 19, 2025 at 10:53 AM

History

Effective: September 26, 2008
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-18 Notice of meetings.

Requests for notice of meetings may be submitted to the secretary of the motor vehicle dealers board in written form or may be made in person during regular business hours.

(B) Written requests for notice of meetings may be general in nature or may be specific to meetings where a particular type of business will be considered. Such requests shall include the name of the person submitting the request, and whether notice is sought for all or specified types of meetings. Notice requests submitted pursuant to this paragraph shall include either:

(1) Fifteen self-addressed envelopes with appropriate postage affixed;

(2) A reasonable postage fee as determined annually by the board.

(C) The board shall provide twenty-four hour advance notice of special meetings of the board, subcommittees, and special committees to representatives of news organizations who have submitted written requests for such notice to the secretary of the motor vehicle dealers board. In the event that an emergency meeting is scheduled and twenty-four hour notice is not possible, the board shall notify those representatives of news organizations who have requested notice in accordance with this paragraph, as soon as is reasonably possible after such meeting is scheduled. The notice requested by representatives of new organizations pursuant to this paragraph may be general or specific in nature.

Last updated November 19, 2025 at 10:54 AM

History

Effective: December 19, 2010
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-21 Minutes of meetings.

The unapproved minutes of a regularly scheduled or special meeting shall be recorded and open to public inspection within ten days after their recordation. Within ten days after their approval by the board, the approved minutes of a regularly scheduled or special meeting shall be substituted for the unapproved minutes, and the former shall be open for public inspection during regular working hours.

All records of meetings will be open to the public for inspection during regular business hours which are eight a.m. to four-thirty p.m. at the "Bureau of Motor Vehicles, 1970 West Broad Street, Columbus, Ohio 43223."

Last updated November 19, 2025 at 10:54 AM

History

Effective: January 1, 1999
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-22 Nature of and length of time records will be maintained.

Persons licensed under Chapter 4738. of the Revised Code shall maintain a record of the following:

(A) All salvage motor vehicles purchased. This record shall include, but not be limited to:

(1) Name of the previous owner.

(2) Serial number (vehicle identification number).

(3) Title number.

(4) Year and make of said vehicle.

(5) Date and county where title was surrendered.

(B) All salvage motor vehicles and salvage motor vehicle parts sold. Sales invoice shall describe:

(1) Item(s) sold.

(2) Name and address of purchaser, except on retail parts only sales.

(3) Sales price.

(1) Be preceded by a written instrument or contract that shall contain all the agreements of the parties and shall be signed by the authorized purchaser.

(2) The dealer shall, upon execution of the agreement or contract and before the delivery of the motor vehicle, deliver to the authorized purchaser a copy of the agreement or contract that shall clearly describe the motor vehicle sold to the authorized purchaser and give the following information:

(a) The amount paid down by the authorized purchaser;

(b) The amount credited to the authorized purchaser for any trade-in and a description thereof;

(d) The net balance due from the authorized purchaser;

(e) The terms of the payment of the net balance.

(D) Records must be maintained for a period of three years by those holding a license granted under Chapter 4738. of the Revised Code.

(E) Notwithstanding paragraph (A)(5) of this rule, all persons licensed under Chapter 4738. of the Revised Code, shall retain on their premises, the title to all vehicles offered for sale in the conduct of their business.

(F) All salvage motor vehicle auctions and salvage motor vehicle pools licensed under Chapter 4738. of the Revised Code, shall also comply with the provisions as set forth in section 4738.021 of the Revised Code.

Last updated November 19, 2025 at 10:54 AM

History

Effective: December 20, 2015
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-4-24 Disqualifying offenses.

(A) "Disqualifying offense" means a conviction or plea of guilty to a crime of moral turpitude as defined in section 4776.10 of the Revised Code or any felony offense that has a direct bearing on an individual's fitness or ability to perform the duties or responsibilities related to the business of a motor vehicle salvage dealer, salvage motor vehicle auction, or salvage motor vehicle pool.

(B) For the purpose of licenses issued pursuant to Chapter 4738. of the Revised Code, disqualifying offenses shall include, but not limited to the following:

(1) Robbery as set forth in section 2911.02 of the Revised Code;

(2) Aggravated burglary as set forth in section 2911.11 of the Revised Code;

(3) Burglary as set forth in section 2911.12 of the Revised Code;

(4) Breaking and entering as set forth in section 2911.13 of the Revised Code;

(5) Theft of a motor vehicle as set forth in section 2913.02 of the Revised Code;

(6) Passing bad checks as set forth in section 2913.11 of the Revised Code;

(7) Forgery as set forth in section 2913.31 of the Revised Code;

(8) Tampering with records as set forth in section 2913.42 of the Revised Code;

(9) Securing writings by deception as set forth in section 2913.43 of the Revised Code;

(10) Identity fraud as set forth in section 2913.49 of the Revised Code;

(11) Receiving stolen property as set forth in section 2913.51 of the Revised Code;

(12) Theft, a felony of the fifth degree regardless of the value of property as set forth in section 2913.71 of the Revised Code;

(13) Tampering with identifying numbers to conceal the identity of a vehicle or part as set forth in section 4549.62 of the Revised Code.

Last updated November 19, 2025 at 10:54 AM

History

Effective: December 20, 2015
Promulgated Under: 119.03

Chapter 4501:1-6 Registrars and Deputy Registrars

Ohio Adm.Code 4501:1-6-01 Terms and provisions governing contracts between the registrar and deputy registrars.

(A) The registrar of motor vehicles, with the approval of the director of public safety, shall prescribe the terms and conditions for contracts between the registrar and the deputy registrars. The contract shall require the deputy registrar to comply with all applicable requirements of the Revised Code, the Administrative Code, and the contract. The contract may, at the registrar's discretion, incorporate by reference the terms of the request for proposals and the proposal.

(B) Each deputy registrar shall give and maintain during the period of the contract a bond in the amount of at least twenty-five thousand dollars, or in such higher amount as the registrar determines necessary, based on a uniform schedule of bond amounts prescribed by the registrar and determined by the estimated volume of transactions handled by the deputy. The bond required of deputy registrars may, at the discretion of the registrar, be individual or schedule bonds or may be included in any blanket bond coverage carried by the department. The bond shall name "The State of Ohio, Department of Public Safety, Bureau of Motor Vehicles" as the bondholder and shall stipulate that the registrar be notified in the event of nonpayment of the premium or cancellation before the expiration of the bond. Notification shall be within the time frame and in the manner determined by the registrar. The bond shall be sufficient to protect the funds and assets of the state of Ohio from losses due to fraud, theft, embezzlement and other improprieties.

(C) The registrar, with the approval of the director, may prescribe a liquidated damages clause to be included in the deputy registrar contract to compensate the department of public safety and the bureau of motor vehicles for damages incurred as a result of failure of performance by the deputy registrar. Any liquidated damages clause prescribed by the registrar shall set forth the conditions which may constitute default, shall require that written notice of default be made to the deputy registrar, and shall give the deputy registrar reasonable time, not less than seventy-two hours, to cure the default. If the default is not cured within the time prescribed by the registrar, the registrar may require the liquidated damages to be paid or may, in the registrar's discretion, grant an extension of time to cure the default. The registrar, with the approval of the director, shall specify in the contract the amount of the liquidated damages, which shall not exceed fifty dollars per terminal per day. The amount specified shall be liquidated damages, and not a penalty, for failure of performance by the deputy registrar. The liquidated damages clause shall be in addition to any other clauses contained in the deputy registrar contract and neither the use nor the waiver of the liquidated damages clause shall constitute a waiver of any other term of the contract by the registrar.

(D) The registrar may designate the location of each deputy registrar agency either at a specific site or within specific boundaries.

(E) The registrar shall prescribe the size of each deputy registrar office based on the estimated number of transactions and the number of terminals for that agency and such other factors as determined by the registrar.

(F) The registrar shall lease the equipment necessary to conduct the vision screenings required under section 4507.12 of the Revised Code to the deputy registrar at the cost of ten cents per vision screening conducted by the deputy registrar. The deputy registrar shall transmit these amounts to the registrar by depositing them in the depository account not more than one business day after their collection.

(G) The registrar shall prescribe training requirements for deputy registrars and deputy registrar employees, and the deputy registrars and deputy registrar employees shall participate in training programs as prescribed by the registrar.

(H) Each deputy registrar shall be permitted and encouraged to inform the public of the location of the agency and the hours of operation. A deputy registrar may, with the prior written approval of the registrar, advertise in regard to the operation of the deputy registrar agency. No advertisement shall contain any material which in the opinion of the registrar reflects negatively upon the state of Ohio, the department of public safety, the bureau of motor vehicles, any deputy registrar, or any deputy registrar agency. The registrar may prohibit or otherwise regulate any advertisement which in the registrar's opinion contains any such negative material, and may take any appropriate remedial action. No person shall advertise as a deputy registrar unless that person is at the time of the advertisement acting as a deputy registrar upon appointment of and under contract with the registrar. Any deputy registrar whose contract expires or is terminated for any reason shall take reasonable measures to remove any deputy registrar advertisement or listing of any nature whatsoever for that deputy registrar agency.

(I) The registrar may prescribe requirements for signs to be displayed by the deputy registrar both outside and within the deputy registrar agency and the deputy registrar shall conform thereto. The registrar shall modify sign specifications for any deputy registrar to the extent necessary to conform to applicable zoning laws. Upon termination or expiration of any deputy registrar contract the deputy registrar shall immediately remove all signs and indicia identifying the deputy registrar agency.

(J) The registrar shall prescribe the hours that deputy registrar offices be open to the public, which hours shall conform to at least the minimum requirements set forth in division (D) of section 4503.03 of the Revised Code. Each deputy registrar shall submit to the registrar for approval the hours of operation of that agency. Where there are two or more deputy registrars in a county and they agree upon weekend and evening hours of operation, their agreement shall be submitted to the registrar for approval. This rule does not prohibit the registrar from requiring hours of operation different from ones selected by the deputy registrar.

(K) Every deputy registrar in each county, upon request, shall provide any person with information about the location and office hours of all deputy registrars in that county and each adjoining county. This information will be supplied by the bureau of motor vehicles to each deputy registrar for dissemination.

(L) No employee of the state of Ohio shall be appointed as a deputy registrar. No spouse, parent, child, brother, sister, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law, or daughter-in-law of any employee of the department of public safety, the bureau of motor vehicles, or the state highway patrol shall be appointed as a deputy registrar or operate a deputy registrar agency. The registrar, with the approval of the director, may waive this provision for any family member of an employee if that family member has since January 1, 1992 continuously served as a deputy registrar or if the family member became so employed after the deputy registrar was first appointed as deputy registrar. This paragraph does not prohibit any member of an employee's family from serving as an employee of any deputy registrar and does not apply to county auditors or clerk of courts.

(M) Deputy registrars are independent contractors and neither they nor their employees are employees of this state, except that nothing in this rule shall affect the status of county auditors or clerks of courts as public officials, nor the status of their employees as employees of any of the counties of this state which are political subdivisions of this state.

(N) Each deputy registrar shall comply with all applicable federal, state, and local laws in the conduct of the deputy registrar agency. Each deputy registrar shall obtain a vendor's license, shall collect Ohio sales taxes on nonexempt transactions as required by law, and shall be responsible for the payment of all unemployment compensation payments, all workers' compensation payments, all social security contributions and deductions, and any and all other taxes or payroll deductions for which the deputy registrar is legally responsible. Each deputy registrar shall comply with all applicable federal, state, and local laws requiring the withholding of income taxes or other taxes from the compensation of the deputy registrar's employees.

(O) Each deputy registrar shall have adequate staffing and equipment/supplies to handle the volume of business including adequate provisions to handle any peak periods of activity. The registrar may prescribe reasonable minimum staffing requirements and each deputy registrar shall comply with those requirements. The registrar may prohibit the employment by any deputy registrar of any person who within the past ten years has been convicted of a crime punishable by death or imprisonment in excess of one year or a crime involving dishonesty or false statement.

(P) Each deputy registrar shall appoint a full-time office manager to be responsible for the management of the agency. The deputy registrar may designate himself or herself to serve as the office manager or may appoint another employee to do so. The office manager shall be regularly scheduled and on duty at the deputy registrar agency at least thirty-six hours per week during regular business hours except for temporary periods of vacation, sickness or holidays. The registrar may require that the deputy registrar, except a county auditor or a clerk of court, shall be regularly scheduled and on duty at the deputy registrar agency at least twenty hours per week during regular business hours except for temporary periods of vacation or sickness. The registrar may grant an exception to the minimum hour requirements for deputy registrars with multiple agency contracts. The deputy registrar shall also designate an employee to supervise the agency during all periods when both the office manager and the deputy registrar are absent.

(Q) The registrar shall prescribe and each deputy registrar shall conform to requirements for buildings and facilities, staffing, parking, disability accessibility, heating, ventilation, air conditioning, lighting, security, signs, bank accounts, reports, record keeping and retention, voter registration, organ donation documentation, employee training, and any other requirements that the registrar deems necessary or proper for the efficient operation of the deputy registrar agency.

(R) The registrar may prohibit solicitations of any kind by the deputy registrars or their employees. The registrar may require that there be direct access to the deputy registrar facility and may prohibit the operation of any other business or activity in conjunction with the operation of the deputy registrar agency. The provisions of this paragraph do not apply to county auditors or clerks of courts.

(S) Each deputy registrar shall perform in an efficient and professional manner all services on behalf of the registrar including but not limited to the issuance of drivers' licenses, identification cards, vehicle registration plates or stickers, temporary tags, and vehicle registration and driver record abstracts; physical inspection of motor vehicles as required by section 4505.061 of the Revised Code; administering vision screenings; offering the public the option of listing organ donor preferences; voter registration and any other services the registrar is required or chooses to offer to the public.

(T) The registrar shall, with the approval of the director, terminate the contract and immediately remove a deputy who violates any provision of the Revised Code related to the deputy's duties any rule adopted by the registrar, or any term of the contract with the registrar. The registrar may also remove a deputy who, in the opinion of the registrar, has engaged in any conduct that is either unbecoming to one representing this state or is inconsistent with the efficient operation of the deputy's office.

(U) Any deputy registrar who wishes to unilaterally terminate his or her contract shall give written notice to the registrar at least ninety days prior to said termination. No deputy registrar shall cease to conduct the business of deputy registrar until ninety days have elapsed since the written notice has been received by the registrar, unless the registrar gives written approval of earlier termination.

(V) In the event the registrar should cancel any deputy registrar contract without a breach of condition, the registrar shall give written notice of cancellation at least ninety days prior to the effective date of said cancellation.

(W) No deputy registrar shall change the deputy registrar's office telephone number or banking facility without the prior written consent of the registrar. No deputy registrar shall change or move the deputy registrar agency to any other site without the prior written consent of the registrar. The registrar may withhold approval if the registrar determines that the proposed facility is not as well suited for a deputy registrar office as the existing facility.

(X) Neither the registrar nor any person shall terminate a deputy registrar contract awarded to a person, or threaten to do so, because that person fails to pay an assessment or subscription to, or fails to make contribution to, any political party, the governor or the governor's campaign committee, or any candidate for public office or the candidate's campaign committee.

(Y) The contract between the registrar and the deputy registrar may contain any provisions the registrar deems necessary or proper to assure that the provisions of the Revised Code and the Administrative Code are adhered to and that the deputy registrar provides proper and efficient service to the state of Ohio, the department of public safety, the bureau of motor vehicles, and the citizens of Ohio.

(Z) The deputy registrar contract may be amended at any time to the extent it is necessary to conform to any applicable federal or state law or any rule adopted by the registrar or director in accordance with Chapter 119. of the Revised Code.

(AA) Unless otherwise terminated and except for interim contracts lasting not longer than one year contracts with deputy registrars shall be entered into through a competitive selection process and shall be limited in duration to five years unless the registrar determines that a shorter contract term is appropriate for a particular deputy registrar.

(1) All contracts with deputy registrars shall expire on the last Saturday of June in the year of their expiration.

(2) Prior to the expiration of any deputy registrar contract, the registrar, with the approval of the director, may award a one-year contract extension to any deputy registrar who has provided exemplary service based upon objective performance evaluations.

(BB) Each deputy registrar shall maintain during the entire term of the deputy registrar contract a policy of business liability, property damage, and theft insurance satisfactory to the registrar for each agency and shall hold the department of public safety, the director of public safety, the bureau of motor vehicles, and the registrar harmless upon any and all claims for damages or losses arising out of the operation of the deputy registrar agency. County auditors and clerks of court may be self-insured through their county government and are exempt from the hold harmless provision.

(CC) If the deputy registrar is a nonprofit corporation, it shall maintain a place of business within the county in which each of its agencies is located. The registrar may, after notice, terminate the contract of any deputy registrar who violates this provision.

(DD) The registrar may prescribe requirements to assure the deputy registrar's fiscal responsibility and financial solvency during the term of the contract for each agency. Requirements may include, without limitation, financial reviews of the deputy registrar agency's books, periodic reviews of credit reports, prohibitions regarding co-mingling bank accounts between deputy registrars who are spouses or family members and minimum standards for cash on hand or lines of credit to meet the agency's expenses and obligations on an ongoing basis.

(EE) The registrar may prescribe minimum security requirements to protect the bureau of motor vehicles' and the deputy registrar's facilities, property, and protected information during the term of the contract.

(FF) Unless otherwise prohibited by statute, the registrar may waive any contract provisions in this rule for clerks of courts or county auditors, or both.

Last updated February 2, 2026 at 8:24 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-02 Selection and appointment of deputy registrars.

(A) The registrar of motor vehicles may designate one or more of the following persons to serve as a deputy registrar in each county:

(1) The county auditor in any county;

(2) The clerk of a court of common pleas;

(3) An individual;

(4) A nonprofit corporation as defined in division (C) of section 1702.01 of the Revised Code.

(B) The registrar shall not contract with any person to act as a deputy registrar if the person or, where applicable, the person's spouse or a member of the person's immediate family has made, within the current calendar year or any one of the three previous calendar years, one or more contributions totaling in excess of one hundred dollars to any person or entity included in division (A)(2) of section 4503.033 of the Revised Code. As used in this rule, "immediate family" has the same meaning as in division (D) of section 102.01 of the Revised Code and "entity" includes any political party and any continuing association as defined in division (C)(4) of section 3517.01 of the Revised Code or political action committee as defined in division (C)(8) of that section that is primarily associated with that political party. For purposes of this paragraph contributions to any continuing association or any political action committee that is primarily associated with a political party shall be aggregated with contributions to that political party. For the purpose of enforcing this paragraph, the registrar shall require any person proposing to become a deputy registrar to certify under oath that he or she has not made prohibited contributions during the current calendar year nor any of the three immediately preceding calendar years and will not make prohibited contributions in any calendar year during which the deputy registrar contract is in effect. For nonprofit corporations, the registrar shall require both the nonprofit corporation itself, and its executive director or chief executive officer, whichever will have primary responsibility for the operation of the agency, to certify under oath that neither of them made any prohibited political contributions. The registrar, with the approval of the director of public safety, shall terminate the appointment and the contract of any deputy registrar who is found to be in violation of this paragraph. The contribution limitations contained in this paragraph do not apply to any county auditor or clerk of courts.

(C) Neither the registrar nor any person shall award a deputy registrar contract to a person, or promise to do so, because that person pays an assessment or subscription to, or makes a contribution to, any political party, the governor or the governor's campaign committee, or any candidate for public office or the candidate's campaign committee. Neither the registrar nor any person shall withhold a deputy registrar contract from a person, or threaten to do so, because that person fails to pay an assessment or subscription to, or fails to make a contribution to, any political party, the governor or the governor's campaign committee, or any candidate for public office or the candidate's campaign committee.

(D) The registrar shall not appoint nor contract with any person serving in an elective public office either by election or appointment to act as a deputy registrar, other than a county auditor or a clerk of courts acting in their official capacity except that the registrar shall continue and may renew a contract with any deputy registrar who, subsequent to being awarded a deputy registrar contract is elected to an office of a political subdivision. As used in this paragraph "elective public office" means any office which is customarily filled by the vote of registered voters in a primary, general, or special election conducted pursuant to Chapter 3501. of the Revised Code.

(E) The registrar may appoint and contract with qualified individuals and nonprofit corporations and may designate county auditors and clerks of courts acting in their official capacities to act as deputy registrars. The registrar shall not appoint or contract with any person or entity other than a qualified individual, a nonprofit corporation, or a county auditor or clerk of courts acting in his or her official capacity to serve as a deputy registrar. Except as provided in paragraph (G) of this rule, any attempt by an individual, nonprofit corporation, county auditor, or clerk of courts to assign the deputy registrar appointment or deputy registrar contract, in whole or in part, shall be void.

(F) Except as provided in paragraph (A)(3) of this rule, the registrar may, with the approval of the director, designate a county auditor or clerk of courts acting in his or her official capacity to act as a deputy registrar without using the competitive award process set forth in this rule. Any appointment of a county auditor or clerk of courts to serve as a deputy registrar shall be in their official capacity only and shall terminate immediately upon the person's vacating of the office. The registrar may designate a successor county auditor or a successor clerk of courts as a deputy registrar. With the written approval of the registrar, an outgoing county auditor may assign the deputy registrar contract to the successor county auditor and an outgoing clerk of courts may assign the deputy registrar contract to the successor clerk of courts.

(G) The registrar may, with the approval of the director, appoint and contract with an eligible individual, nonprofit corporation, clerk of courts, or county auditor to act as a deputy registrar on an interim basis upon the death, resignation, or contract termination of any deputy registrar or upon any other occurrence which, in the opinion of the registrar, warrants the appointment of an interim deputy registrar. The length of the interim deputy registrar appointment and contract shall be until the next regularly scheduled request for proposals is released and contracts are awarded thereunder, unless the registrar, in the registrar's discretion, first issues a special request for proposals.

(H) The registrar, with the approval of the director, may disqualify a deputy registrar from competing for a new deputy registrar contract if in the opinion of the registrar that deputy registrar has not performed the deputy registrar's duties in a satisfactory manner. Any such disqualification shall be effective for a period of not more than two years as determined by the registrar. The registrar shall base his or her determination of the quality of each deputy registrar's performance upon periodic evaluations and such other factors as the registrar may reasonably prescribe.

(I) The registrar may make deputy registrar contracts subject to minority business set-asides to the extent permitted or required by law.

(J) Except as otherwise provided in this rule, the registrar shall, with the approval of the director, select deputy registrars through the competitive award process set forth in this rule.

(K) The registrar, with the approval of the director, shall prescribe a request for proposals for the selection of deputy registrars. The registrar, with the approval of the director, may amend or modify the request for proposals as the registrar deems appropriate.

(L) The request for proposals for the selection of deputy registrars may include the following requirements:

(1) That any person appointed to act as a deputy registrar shall perform deputy registrar services in compliance with all applicable provisions of the Revised Code, the Administrative Code, and the deputy registrar contract;

(2) Such provisions relating to locating deputy registrar agencies with, or in proximity to, driver's license examination stations or clerk of courts' motor vehicle certificate of title offices or both as the registrar deems appropriate;

(3) The locations of the deputy registrar agencies which may be based on the following considerations:

(a) The number of estimated driver license and vehicle registration transactions;

(b) The population of the county;

(d) Where people live, recreate or generally frequent;

(e) Other factors as prescribed by the registrar;

(4) The site specifications for the various deputy registrar agencies which may include the following:

(a) Location of the building;

(b) Minimum space requirements;

(d) Accessibility for persons with disabilities;

(e) Climate control;

(f) Signs;

(g) A plan that ensures the safety of the agency's employees and patrons;

(h) Acceptable facility maintenance plan;

(i) Site security plan;

(j) Other factors as prescribed by the registrar;

(5) Personnel and management specifications, which may include:

(a) A plan for hiring of employees experienced in the deputy registrar process;

(b) The payment of at least the federal minimum wage to employees;

(c) Compliance with all applicable state and federal laws which regulate employee benefits, employer contributions, and withholding requirements;

(d) A personnel policy statement outlining employee hiring, training, evaluating, disciplining and rewarding practices, including equal employment opportunities;

(e) A statement of willingness to adhere to office hours as prescribed by the registrar;

(f) A statement of the personal qualifications and the business and employment experience of the proposer;

(g) Other factors as prescribed by the registrar;

(6) That the proposer shall submit the proposer's name, home address, home and office telephone numbers, driver's license or identification (ID) card number and the address of the proposed site;

(7) That the proposer submit information to establish that the proposer will adhere to all banking and depository requirements prescribed by the registrar;

(8) That the proposer submit information to establish that the proposer will comply with all applicable laws relative to affirmative action for purpose of contracting services;

(9) That the proposer certify that no taxes, unemployment compensation contributions, social security payments or workers' compensation premiums due the state of Ohio or any other state or any political subdivision thereof, or the federal government, are outstanding and unpaid as of the date of the certification; taxes accrued, but not yet payable, may be excluded from this certification;

(10) That the proposer submit a detailed floor plan or other information sufficient to show how the proposed deputy registrar agency will be configured;

(11) That all proposal documents be submitted electronically and conform to the format prescribed by the registrar;

(12) That the proposer submit a current credit report covering the proposer's current credit status;

(13) That the proposer submit the required documents and fees to permit the bureau of motor vehicles to obtain a background and criminal record report from the bureau of criminal investigation;

(14) That the proposer submit a local law enforcement report as prescribed by the registrar;

(15) That the proposer have on deposit in a financial institution acceptable to the registrar funds in the proposer's own name sufficient to pay the initial costs of opening and operating the proposed deputy registrar agency for a period of at least three months and complies with the requirements of paragraph (DD) of rule 4501:1-6-01 of the Administrative Code; and

(16) Any other requirements prescribed by the registrar.

(M) Any proposal received by the bureau of motor vehicles after the time established by the registrar for submission of proposals shall not be evaluated and shall not be eligible for any consideration.

(N) All proposals timely received by the bureau of motor vehicles will be evaluated. Documents which do not conform to the requirements of the request for proposals, are nonresponsive to the request for proposals, contain political endorsements, or contain any other improper information may be removed from the proposal and will not be considered in the evaluation or final selection process. The registrar shall prescribe points to be awarded for the various categories contained in the request for proposals. The registrar and the director shall designate persons to perform a preliminary evaluation of each proposal and to compute scores in each category based upon the standardized point system prescribed by the registrar. The registrar may cause a review of those scores and corrections of any errors to be made. When this points evaluation is completed, the score for each proposal shall be posted and notice of the scores shall be sent to the proposer.

(O) The registrar may give proposers an opportunity to review the proposals and the scores. The registrar may also give the proposers an opportunity to submit a written response and comments to the scores announced in the preliminary evaluation. Any written response and comments shall be submitted on the form and in the format prescribed by the registrar. The purpose of the written response and comments shall be to bring to the registrar's attention any alleged errors or discrepancies in the points evaluation process. No proposer shall attempt to modify any proposal in any way after it has been submitted to the bureau of motor vehicles, and any attempt to do so shall be void.

(P) In making the final selection of deputy registrars, the registrar may, with the approval of the director, assign any employee of the department of public safety to assist them in the final selection process and may:

(1) Consider the scores computed by the evaluators to assist them in exercising their discretion in selecting deputy registrars;

(2) Correct any errors the registrar finds in the evaluations or computations;

(3) Consider any information submitted in any proposer's written response and comments;

(4) Waive any defects in a proposal which the registrar deems to be minor, inadvertent, or immaterial;

(5) Disqualify any proposal or proposer if the registrar finds that there is good cause to do so; the registrar shall cause a notation to be made of the grounds for any disqualification;

(6) Reject all proposals for any given deputy registrar location; and

(7) Consider any reasonable factors which bear upon the proposal and the proposer's ability to act as a deputy registrar.

(Q) As part of the selection process in awarding a deputy registrar contract, the registrar shall consider the customer service performance record including periodic evaluation of any person previously awarded a deputy registrar contract.

(R) The scores computed in the points evaluation shall not be the sole deciding factor in awarding the deputy registrar contract. The registrar, with the approval of the director, may select a proposal which did not receive the highest point score if the registrar determines that the proposal offers the deputy registrar and site which would best serve the needs of the state of Ohio, the department of public safety, the bureau of motor vehicles, and the citizens of Ohio.

(S) Unless otherwise limited in the request for proposals, eligible persons may submit one or more proposals for any location or for more than one location. In the case of multiple proposals by one eligible person, the registrar, with the approval of the director, shall have sole discretion in determining which, if any, proposal and location shall be selected for the award of a contract.

(T) The registrar, with the approval of the director, shall make a final determination as to which proposal offers the deputy registrar and site which would best serve the needs of the state of Ohio, the department of public safety, the bureau of motor vehicles, and the citizens of Ohio. Once the decision of the registrar is approved by the director, the registrar shall announce the selection of the successful proposer and shall award the contract, provided that the proposer selected complies with all the requirements of the Revised Code, the Administrative Code, and the deputy registrar contract.

(U) No deputy registrar appointment shall be final and no deputy registrar contract shall be valid until the proposer makes provisions satisfactory to the registrar to cure any deficiencies contained in the proposal; to meet any contingencies reasonably prescribed by the registrar; and to come into full compliance with all applicable provisions of the Revised Code, the Administrative Code, and the deputy registrar contract, and the deputy registrar contract is executed by the proposer and the registrar.

(V) A nonprofit corporation formed for the purposes of providing automobile related services to its members or the public and that provides such services from more than one location in this state may, with the written approval of the registrar, operate a deputy registrar office at any such location. The registrar may permit a clerk of courts who is appointed a deputy registrar to offer deputy registrar services at each title office operated by the clerk within the county.

Last updated February 2, 2026 at 8:25 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-03 Designation of locations and sites of deputy registrar offices.

(A) "Location," as used in this rule, means the area prescribed by the registrar and described in the request for proposals for deputy registrar appointees in which the proposed deputy registrar site must be located.

(B) "Site," as used in this rule, means the precise address proposed for the deputy registrar agency.

(C) "One-stop shopping" means an arrangement, prescribed or approved by the registrar, in which the deputy registrar site is located in the same facility as, or within a prescribed distance of, a driver's license examination station or a clerk of the court of common pleas title office or both.

(D) "Department of public safety," as used in this rule, means the department of public safety or any division thereof.

(E) "Clerk of a court of common pleas," as used in this rule, means the office of the clerk itself and the county government in which the clerk serves.

(F) The registrar may designate a location for one-stop shopping in conjunction with the requirements contained in paragraphs (G), (H), (I), and (J) of this rule.

(G) The registrar of motor vehicles may restrict the location of any particular deputy registrar agency to a single site. The department of public safety may lease or otherwise acquire space for sublease to a deputy registrar or a clerk of a court of common pleas or both.

(H) The registrar may designate a site at which the deputy registrar is required to sublease space from the department of public safety or a clerk of a court of common pleas, if the clerk consents. In such case the deputy registrar site shall be available for sublease to any qualified proposer on an equal basis.

(I) The registrar may designate a location within which the deputy registrar is required to provide and sublease space to the department of public safety or a clerk of a court of common pleas or both.

(J) In all subleases between the department of public safety and a deputy registrar, the sublessee shall pay to the sublessor a rental fee equal to the percentage of space occupied by the sublessee multiplied by the rental fee or mortgage cost paid by the sublessor for the entire premises. In calculating the rental fees the sublessee shall also pay a pro rata share of the rental for common space. In addition to the rental fee, the sublessee shall pay a pro rata share of all utility costs unless the utilities are separately metered, in which case each sublessee shall pay its own utility costs. If approved by the department of public safety, the sublessee may make all necessary payments directly to the lessor.

(K) The registrar may, in the request for proposals, designate a location for one-stop shopping to encourage that the deputy registrar site be located close to either a driver's license examination station or a clerk of the court of common pleas title office or both. The registrar may give consideration to sites situated in the same building, in an adjacent building, within the same block or business district or shopping center or within a certain distance, or any combination of the foregoing.

(L) Any deputy registrar whose contract expires or is terminated for any reason shall take reasonable measures to make the telephone number assigned to the deputy registrar available to the bureau of motor vehicles or any deputy registrar designated by it.

Last updated November 19, 2025 at 10:55 AM

History

Effective: February 20, 2014
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-04 Limited authority deputy registrars.

(A) The registrar of motor vehicles, with the approval of the director of public safety, shall establish a program to appoint limited authority deputy registrars. The registrar shall appoint only clerks of the courts of common pleas in counties having a population of more than forty thousand and electronic motor vehicle dealers.

An electronic motor vehicle dealer means a motor vehicle dealer that:

(1) Holds a current, valid motor vehicle dealer's license issued under Chapter 4517. of the Revised Code.

(2) Participates in the title defect rescission fund created by section 1345.52 of the Revised Code.

(3) Has the capability, via electronic means, to send motor vehicle title and registration information, as specified by the registrar, to the registrar and clerks of courts of common pleas.

(B) Any eligible clerk of courts or electronic motor vehicle dealer may submit a proposal to the registrar for appointment as a limited authority deputy registrar or "LADR". From the proposals submitted, the registrar, with the approval of the director, shall choose the clerks and dealers to be appointed as LADRs. The selections need not be on a competitive basis, but may be based upon the registrar's discretion. In deciding whether to appoint a LADR the registrar shall consider whether the appointment would make it economically infeasible for an existing deputy registrar's office to continue to operate. The registrar may also consider any other information the registrar deems relevant. Within thirty days of submission of a proposal for appointment as a LADR, the registrar shall provide written notification informing the applicant whether the proposal is accepted or denied. If the proposal is denied, the written notification from the registrar shall state the reason or reasons for the denial.

(C) A limited authority deputy registrar or "LADR" may provide only the following services and only when the services are rendered in conjunction with an application for a certificate of title transaction pursuant to Chapter 4505. of the Revised Code:

(1) Using electronic means, initial and transfer motor vehicle transactions.

(2) Using electronic means, vehicle identification number (VIN) inspections.

(3) Essential services and functions associated with motor vehicle registration transactions including collecting certain charitable donations as required by statute, registering persons to vote, to the extent required by the registrar.

(4) Issuing temporary tags or window placards in compliance with the requirements set forth in the Ohio Revised Code or prescribed by the registrar.

(D) A limited authority deputy registrar or "LADR" shall sign a contract before assuming any duties as a LADR. The contract terms and conditions may differ depending upon whether the limited authority deputy registrar is a clerk of courts or an electronic motor vehicle dealer. Among other provisions the registrar may reasonably prescribe, limited authority deputy registrar contract terms and provisions shall provide for:

(1) A requirement for a contract period of no more than three years with a requirement for each contract to terminate on a date specified by the registrar.

(2) A requirement for a LADR to collect and retain the statutory fee set forth in each applicable section of the Revised Code for each transaction or physical inspection that the LADR conducts.

(3) A requirement for compliance with laws, administrative rules, and regulations adopted by the registrar governing LADRs.

(4) A requirement for training of a LADR or the employees of a LADR prescribed by the registrar prior to the opening of a LADR office.

(5) A requirement for security as prescribed by the registrar as necessary to secure all BMV funds, equipment, and inventory.

(6) A requirement for LADR release of liability holding the registrar, director of public safety, the bureau of motor vehicles, the department of public safety and the state of Ohio harmless upon any claims for injuries or damages resulting from the operation of LADR. The registrar may waive this requirement for any county auditor or clerk of courts serving as a LADR.

(7) A requirement for bonding as prescribed by the registrar for the entire period of the LADR contract.

(8) A requirement that if any computers, equipment, and inventory are assigned by the BMV, such computers, equipment and inventory must be returned to the BMV upon the termination of the contract or at the registrar's request. A requirement for other office equipment and supplies for employees and customers that are necessary for the operation of a LADR office to be provided by the LADR.

(9) A requirement for the LADR to comply with any requirements established by the registrar regarding collection and handling of funds collected by the LADR on behalf of the state.

(10) A requirement for a LADR to adopt and enforce policies to prohibit sexual harassment and to provide equal opportunity for employees and in providing service to the public.

(11) A requirement for records to be made available to BMV representatives for inspection and a requirement for record retention for periods prescribed by the registrar.

(12) A requirement for a method of contract termination by a LADR or by the registrar.

(13) A requirement for a method of contract amendment.

(14) A requirement for good faith performance by a LADR and the registrar.

(15) A requirement for severability of a LADR contract if any provisions are declared unconstitutional or legally deficient in any respect.

(16) A prohibition against assignment of a LADR contract unless the assignment is approved by the registrar.

Last updated February 2, 2026 at 8:25 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-05 Deputy registrar authority to collect reinstatement fees.

(A) With the approval of the director of public safety, the registrar of motor vehicles shall establish a procedure for authorizing deputy registrars to collect reinstatement fees in accordance with section 4503.03 of the Revised Code.

(B) Authorized deputy registrars shall collect a ten dollar service fee for each completed transaction, regardless of the number of reinstatement fees paid during the transaction. Deputy registrars must transmit the reinstatement fees and two dollars of the service fee to the bureau of motor vehicles for deposit no more than one business day after the collection of such fees.

Last updated February 2, 2026 at 8:26 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-06 Deputy registrar vending machines.

(A) Any deputy registrar that is not a county auditor or clerk of common pleas court may operate a vending machine.

(B) The following items are permitted vending machine products:

(1) Non-perishable foods;

(2) Shelf-stable foods such as chips, cookies, cakes, and other such snacks;

(3) Chilled beverages; and

(4) Other products consistent with the functions of a deputy registrar

(D) Any items not included in the list in paragraph (B) of this rule or outside of standard deputy registrar functions must be approved by the registrar prior to being made available for sale.

(E) The registrar may terminate the sale of particular vending machine products, or vending machine operations altogether, at locations not in compliance with the rules established

Last updated February 2, 2026 at 8:26 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-07 Nonprofit corporation deputy registrar proceeds.

A nonprofit corporation operating as a deputy registrar may advertise that a specified amount of proceeds collected are directed to a specified charitable organization or philanthropic cause.

Last updated November 19, 2025 at 10:55 AM

History

Effective: March 31, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-08 Third party advertising at deputy registrar locations.

(A) Any deputy registrar that is not a county auditor or clerk of common pleas court, in accordance with the standards set forth, may sell, or otherwise grant, advertising rights to a third-party business for the purpose of display and presentation of all advertising permitted within a deputy registrar agency.

(B) The following procedures shall be adhered to when adding, removing, or updating advertisements:

(1) The registrar or designee must approve or disapprove the addition or alteration of all advertisements before display;

(2) Advertisements for any organization, group, or business promoting the following is prohibited:

(a) Vulgar, obscene, or inappropriate products or services;

(b) Alcohol consumption or cannabis use;

(3) Advertisements for political parties and/or endorsements is prohibited.

(C) The registrar has the authority to deny display of any advertisement deemed unacceptable by the rules set forth, or for any other reason.

(D) Advertisement display shall be aesthetically pleasing and conducive to agency design and makeup, and presented in one of the following methods:

(1) Electronically displayed on a television or monitor without sound; or

(2) Non-electronically using a single display - or bulletin board having a total area of no more than thirty-two square feet.

(E) No advertising of any good or service is permitted at a deputy registrar license agency except as permitted by paragraph (D) of this rule or by special exemption by the registrar for a specific purpose and fixed duration.

Last updated February 2, 2026 at 8:26 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-09 Multi-year vehicle registration fees.

Deputy registrar fees for multi-year vehicle registrations shall adhere to the following pricing structure:

(A) One year vehicle registration fee - eight dollars;

(B) Two year vehicle registration fee - twelve dollars;

(D) Four year vehicle registration fee - twenty dollars;

(E) Five year vehicle registration fee - twenty-four dollars.

Last updated February 2, 2026 at 8:26 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-10 Vehicle registration convenience fees.

(A) Deputy registrars shall be granted the authority to charge vehicle registration convenience fees, as approved by the registrar of motor vehicles.

(B) The following guidelines shall be followed when determining fees incurred by customers for conveniences provided by bureau of motor vehicle (BMV) kiosks.

(1) Convenience fees shall be the total amount of required vendor fees associated with kiosk operations;

(2) Kiosk convenience fees shall not exceed operating costs charged by the BMV kiosk vendor;

(3) Customers shall pay established convenience fees in addition to all applicable deputy registrar fees, vehicle registration fees, and taxes;

(C) Deputy registrars may offer optional services to customers designed to enhance customer convenience related to vehicle registration, and may charge customers opting for the convenience service a fee in accordance with the following requirements:

(1) Written authorization must be obtained from the registrar of motor vehicles prior to offering additional services enhancing the convenience of vehicle registration transactions.

(2) Monetary amounts to be charged for proposed services must be included with requests to the registrar of motor vehicles.

(3) Additional written authorization must be obtained for any changes to previously approved vehicle registration convenience services.

(4) All approved services offered at an additional cost to the customer, for convenience purposes, must adhere to the following:

(a) Services offered and associated costs must be posted on display in plain view for customers;

(b) Verbally conveyed to customers prior to completion of transaction; and

(5) Deputy registrars and their employees are prohibited from pressuring customers to accept any services or pay any additional fees set forth in this rule.

Last updated November 19, 2025 at 10:55 AM

History

Effective: March 31, 2018
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-11 Deputy registrar fees.

The deputy registrar service fee that shall be charged for sections referenced in section 4503.038 of the Revised Code, is eight dollars. Deputy registrars shall receive the eight-dollar service fee for in-person transactions at their office, kiosks assigned to their office, and those online transactions that the deputy registrar reviews and processes for the BMV. All other service fees collected by the BMV for the transactions identified in section 4503.038 of the Revised Code, shall be distributed as required in that statute.

Last updated February 2, 2026 at 8:26 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-6-12 Motor vehicle dealer vehicle registration customer convenience fee.

(A) Notwithstanding any other provision of Ohio law, a motor vehicle dealer may charge a registration and titling service fee not to exceed fifty dollars per vehicle leased or sold to the customer for services provided, plus mailing costs if applicable, pursuant to this rule. A dealer may engage in either or both of the services, however only one fee per vehicle may be charged in any sale or lease, regardless of the number of services performed by the dealer. This fee is in addition to all other fees allowed by law. Any such fee shall not be included in the advertised price of a vehicle.

(B) Registration services conducted by dealers for purchased or leased vehicles include:

(1) Delivering required registration documents to the deputy registrar, or equivalent entity in another state, including certificates of title, lease agreements, powers of attorney, and proof of financial responsibility, and other documents as required by law or contract on the customer's behalf for the purposes of registration;

(2) Retrieving license plates, registration documents, and validation stickers from the deputy registrar; and

(3) Delivery of license plates, registration documents, and validation stickers to customers at the dealership, via mail or other delivery service, or as otherwise agreed to by the dealership and its customer.

(C) Titling services conducted by dealers include only the electronic submission of a title application and related documents for a purchased or leased vehicle under an electronic title application (ETA) participant agreement via a secure provider authorized by the registrar.

(D) Any service fee charged under this rule must be disclosedin writing, and if a dealer provides services as described in paragraph (B) of this rule, shall include a statement that the registration service is optional. The statement is not required if registration is required by the secured party or legal owner of the vehicle.

Last updated March 2, 2026 at 8:46 AM

History

Effective: March 1, 2026
Promulgated Under: 119.03

Chapter 4501:1-7 Vehicle Registration

Ohio Adm.Code 4501:1-7-01 Application for special license plates issued to volunteer firefighters.

[Comment: For dates and availability of material incorporated by reference in this rule, see paragraph (A) in rule 4501:1-7-15 of the Administrative Code.]

(A) Any person who is volunteer firefighter may apply for registration of one motor vehicle and for a set of volunteer firefighter specialty license plates.

(B) In order to receive a volunteer firefighter specialty license plate, a person shall complete BMV form 4705 "Request for Specialty License Plates."

(C) An accompanying document shall contain the signatures of both the applicant and the chief or assistant chief of the fire department certifying that the applicant is a volunteer firefighter. The registrar may require any other evidence the registrar deems necessary to determine whether the applicant meets all requirements for the registration of the vehicle and the issuance of volunteer firefighter specialty plates. The registrar shall reject any application that fails to meet any requirement.

Last updated August 1, 2022 at 8:47 AM

History

Effective: August 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-02 Conditions for issuance of license plates, removable windshield placards and temporary removable windshield placards for persons with disabilities.

[Comment: For dates and availability of material incorporated by reference in this rule, see paragraph (A) in rule 4501:1-7-15 of the Administrative Code.]

(A) As used in this rule: "removable windshield placard" or "placard" means a placard issued to a person with a disability which limits or impairs the ability to walk or to an organization under section 4503.44 of the Revised Code.

(B) Standard and temporary removable windshield placards shall be issued upon payment of the deputy registrar fee or payment of fifteen dollars for a permanent placard, as required, and upon completion of BMV form 4826 "Application for Removable Windshield Placards." Accessible license plates shall be issued upon payment of the deputy registrar and other registration fees, as required, and upon completion of page one of BMV form 4834 "Health Care Provider Certification of Eligibility for Accessible License Plates." When a motor vehicle has been altered for the purpose of providing it with special equipment for a person with a disability which limits or impairs the ability to walk, the owner or lessee of the vehicle (other than the person with the disability) may qualify for a special license plate by submitting page two of the BMV Form 4834 "Health Care Provider Certification of Eligibility for Accessible License Plates." The evidence as prescribed by BMV form 4826 and BMV form 4834 outlines the conditions for issuance of all placards as determined by the registrar.

(C) Upon satisfactory proof to the bureau of motor vehicles from a placardholder's personal health care provider, as defined in division (A)(3) of section 4503.44 of the Revised Code, that the person is no longer eligible under section 4503.44 of the Revised Code and after notice from the bureau, the person shall forward the standard, permanent, or temporary placard to the bureau of motor vehicles for cancellation.

(D) When a court reports to the registrar that a person who has been issued a standard, permanent, or temporary placard or accessible license plate has been convicted of a violation of section 4503.44 of the Revised Code, the registrar shall revoke the privilege of using the placard or license plate and send notice in writing to the owner of the placard or license plate at his or her last known address as shown in the records of the bureau to return the placard or parking card to the registrar within ten days following the mailing of the notice, if the placard or license plate was not previously surrendered to the court.

(E) If an applicant for a placard is a veteran of the armed forces of the United States who is eligible under section 4503.44 of the Revised Code, and whose disability is service-connected, the registrar shall, upon receipt of a completed BMV form 4531 "Application for Removable Windshield Placard for Active Duty Military / Veterans With Disabilities," the requisite documentation from the health care provider, as defined in division (A)(3) of section 4503.44 of the Revised Code, and a letter from the department of veterans' affairs stating the veteran's disability is service-connected, issue the placard.

(F) The standard, permanent, and temporary placard shall be displayed in such a manner that it may be viewed from the front and rear of the vehicle by hanging it from the front windshield rearview mirror. When there is no rearview mirror, the placard shall be displayed on the dashboard. The placard shall be displayed in a prominent location on motorcycles or other unenclosed vehicles. The placard shall not be considered valid unless its expiration is properly indicated.

Last updated February 3, 2025 at 8:26 AM

History

Effective: February 1, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-03 Assignment of registration periods.

(A) In accordance with section 4503.101 of the Revised Code, the registrar of motor vehicles shall assign vehicles required to be registered in this state to a registration period within the calendar year based upon the type of vehicle to be registered, the type of ownership of the vehicle, the class of license plate to be issued, or any other reasonable factor determined by the registrar. If there is good cause to do so, the registrar may reassign vehicles to a different registration period. To effect such a reassignment from the current registration period to the new registration period, the registrar may require the motor vehicle to be registered for more or less than a twelve-month period at the time the motor vehicle's current registration is subject to renewal. The registration taxes to be charged shall be determined by the registrar on the basis of the annual tax otherwise due on the motor vehicle, prorated in accordance with the number of months for which the motor vehicle is registered, rounded upward to the next highest dollar amount.

(B) Notwithstanding any other provision of this rule, all commercial bus registrations shall expire on the thirty-first day of May of each registration year.

(C) The registrations of all special vehicles governed by Chapter 4519. of the Revised Code, including snowmobiles, off-highway motorcycles, and all purpose vehicles, shall be in accordance with rule 4501:1-7-04 of the Administrative Code and shall expire on the thirty-first day of December of the third year of their registration.

(D) All commercial trucks, commercial trailers, and commercial semitrailers shall be registered in accordance with rule 4501:1-7-05 of the Administrative Code.

(E) Notwithstanding any other provision of this rule, all rental vehicles owned by motor vehicle renting dealers shall be registered in accordance with rule 4501:1-7-06 of the Administrative Code.

(F) Except as otherwise provided in this rule, the registrations of passenger cars, noncommercial trucks, noncommercial trailers, motor homes, motorcycles, manufactured homes, and motorized bicycles owned by individuals shall expire on the individual's date of birth. The registrar may add other types of vehicles to this category as the registrar sees fit. At the registrar's option, "individuals" may include individual trustees who own vehicles in trust and individual partners who own vehicles in partnership. If there is more than one individual motor vehicle owner residing at the same address, the owners may select the date of birth of any one of the owners as the date to register any of the vehicles at that residence address.

(G) Except as otherwise provided in this rule, vehicles owned by persons who are not individuals shall be assigned in accordance with the first letter of the owner's name as follows:

(1) If the owner's name begins with "A" or "B," the registration shall expire on the twentieth day of January;

(2) If the owner's name begins with "C" or "D," the registration shall expire on the twentieth day of February;

(3) If the owner's name begins with "E," "F," or "G," the registration shall expire on the twentieth day of March;

(4) If the owner's name begins with "H," "I," or "J," the registration shall expire on the twentieth day of June;

(5) If the owner's name begins with "K" or "L," the registration shall expire on the twentieth day of July;

(6) If the owner's name begins with "M," the registration shall expire on the twentieth day of August;

(7) If the owner's name begins with "N," "O," "P," or "Q," the registration shall expire on the twentieth day of September;

(8) If the owner's name begins with "R" or "T," the registration shall expire on the twentieth day of October;

(9) If the owner's name begins with "S," the registration shall expire on the twentieth day of November;

(10) If the owner's name begins with any of the letters "U" through "Z," the registration shall expire on the twentieth day of December.

(H) For all other registrations, the registrar shall specify the registration period and whether each class of license plate shall be issued only by the registrar or may also be issued by deputy registrars.

Last updated October 23, 2023 at 12:03 PM

History

Effective: January 17, 2004
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-04 Registration and titling of all-purpose vehicles and off-highway motorcycles.

(A) Effective July 1, 2010, no person shall register an all-purpose vehicle or off-highway motorcycle without first obtaining a certificate of title.

(B) Before issuance of a certificate of title for an all-purpose vehicle or off-highway motorcycle proof of ownership shall be established by evidence satisfactory to the clerk of the court of common pleas consisting of one or more of the following: a manufacturer's or importer's certificate; a bill of sale that has been notarized or is otherwise trustworthy; a current or prior registration in this or another state; a declarations page from a policy of liability insurance or such policy issued to the applicant in this or another state and describing the vehicle by make, year, series or model, if any, and vehicle identification number; a warranty statement describing the vehicle by make, year, series or model, if any, and vehicle identification number; a security agreement listing the vehicle, owner, and secured party; evidence prescribed by rules issued by the registrar of motor vehicles to the clerks of court of common pleas; evidence approved by the registrar on a case-by-case basis; or a certificate of title, bill of sale, or other evidence of ownership required by law of another state from which the vehicle was brought into this state.

(C) If proof of ownership cannot be established under paragraph (B) of this rule it shall be established by evidence satisfactory to the clerk consisting of two or more of the following: a sworn statement of ownership; an affidavit of another person establishing ownership; receipts from purchase of parts or components; or photographs and tracings of the vehicle identification number.

Last updated May 28, 2026 at 1:47 PM

History

Effective: April 9, 2012
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-05 Registration of commercial trucks, commercial trailers, and commercial semitrailers.

(A) As used in this rule, "tax number" means the federal tax identification number assigned to any business or individual owner or lessee of a commercial truck, commercial trailer, or commercial semitrailer, or the social security account number of an individual owner or lessee of a commercial truck, commercial trailer, or commercial semitrailer.

(B) All commercial trucks, commercial trailers, and commercial semitrailers which are first registered on or after the first day of March 2004 or which have a registration expiring on or after the thirty-first day of May 2004 shall be registered in accordance with this rule.

(C) All vehicles registered under this rule shall be assigned to a primary registration month, and may be assigned to secondary registration periods and multiple registration periods, based upon the last two digits of the applicant's federal tax identification number or, if none, the applicant's social security account number. All such registrations shall expire on the last day of the month of expiration.

(D) Any person who owns or leases two or more motor vehicles may request the registrar to permit the owner to separate the owner's or lessee's fleet or fleets into up to four divisions in accordance with this rule and the assigned primary, secondary, multiple registration periods. The registrar may disapprove any selected date whenever the registrar has reason to believe that an uneven distribution of registrations throughout the calendar year is likely to develop.

(E) All vehicles registered under this rule shall be assigned to primary registration periods, secondary registration periods, and multiple registration periods, if applicable, in accordance with the following:

(1) If the last two digits of the owner's or lessee's tax number are 00 through 07, inclusive, the vehicles' primary registration month is January; the secondary registration month is July; and the additional multiple registration months are April and October;

(2) If the last two digits of the owner's or lessee's tax number are 08 through 14, inclusive, the vehicles' primary registration month is February; the secondary registration month is August; and the additional multiple registration months are May and November;

(3) If the last two digits of the owner's or lessee's tax number are 15 through 22, inclusive, the vehicles' primary registration month is March; the secondary registration month is September; and the additional multiple registration months are June and December;

(4) If the last two digits of the owner's or lessee's tax number are 23 through 30, inclusive, the vehicles' primary registration month is April; the secondary registration month is October; and the additional multiple registration months are July and January;

(5) If the last two digits of the owner's or lessee's tax number are 31 through 39, inclusive, the vehicles' primary registration month is May; the secondary registration month is November; and the additional multiple registration months are August and February;

(6) If the last two digits of the owner's or lessee's tax number are 40 through 48, inclusive, the vehicles' primary registration month is June; the secondary registration month is December; and the additional multiple registration months are September and March;

(7) If the last two digits of the owner's or lessee's tax number are 49 through 57, inclusive, the vehicles' primary registration month is July; the secondary registration month is January; and the additional multiple registration months are October and April;

(8) If the last two digits of the owner's or lessee's tax number are 58 through 65, inclusive, the vehicles' primary registration month is August; the secondary registration month is February; and the additional multiple registration months are November and May;

(9) If the last two digits of the owner's or lessee's tax number are 66 through 73, inclusive, the vehicles' primary registration month is September; the secondary registration month is March; and the additional multiple registration months are December and June;

(10) If the last two digits of the owner's or lessee's tax number are 74 through 82, inclusive, the vehicles' primary registration month is October; the secondary registration month is April; and the additional multiple registration months are January and July;

(11) If the last two digits of the owner's or lessee's tax number are 83 through 90, inclusive, the vehicles' primary registration month is November; the secondary registration month is May; and the additional multiple registration months are February and August;

(12) If the last two digits of the owner's or lessee's tax number are 91 through 99, inclusive, the vehicles' primary registration month is December; the secondary registration month is June; and the additional multiple registration months are March and September.

(F) If the vehicle owner or lessee chooses not to separate the fleets into separate divisions, all vehicles registered to that owner or lessee shall be assigned to the primary month based on the applicant's federal tax identification number or, if none, the applicant's social security account number. If the vehicle owner or lessee chooses to separate the fleets into two separate divisions, the owner or lessee shall designate which vehicles shall be assigned to the primary month and which vehicles shall be assigned to the secondary month based on the applicant's federal tax identification number or, if none, the applicant's social security account number. If the vehicle owner or lessee chooses to separate the fleets into three or four separate divisions, the owner or lessee shall designate which vehicles shall be assigned to the primary month, which vehicles shall be assigned to the secondary month, and which vehicles shall be assigned to either or both of the other multiple registration months. Once a vehicle is assigned to any month under this rule, that vehicle shall be registered for that same month so long as that owner or lessee owns or leases the vehicle.

(G) To effect the reassignment of commercial vehicles from the current registration period to the new registration periods set forth in this rule, the registrar may require the motor vehicle to be registered for a specific period of not less than six months and not more than seventeen months at the time the motor vehicle's current registration is subject to renewal. If any such period is thirteen months or more, the registrar may permit the applicant to choose to register for the entire period or to split the registrations into two periods. If the applicant chooses to split the registration period, the first period shall be six months and the second period shall be for the remainder of the original period of thirteen or more months. In all instances, the registration taxes to be charged shall be determined by the registrar on the basis of the annual taxes otherwise due on the motor vehicle, prorated in accordance with the number of months for which the motor vehicle is registered, rounded upward to the next highest dollar.

(H) The registrar of motor vehicles shall permit any person who owns or leases a commercial trailer or semitrailer, that is subject to the tax rates prescribed in section 4503.042 of the Revised Code for such trailers or semitrailers, to apply for a registration period of one, two, three, four, five six, or seven consecutive years in accordance with the provisions of this rule. Payment of fees for the equivalent of eight years is considered a permanent registration.

(1) A person who owns a commercial trailer may apply to the registrar to register a commercial trailer(s) for a period of one, two, three, four, five, six or seven consecutive registration years. Payment of fees for the equivalent of eight years is considered a permanent registration.

(2) A person who leases a commercial trailer may apply to the registrar, or a deputy registrar to register the commercial trailers to coincide with the term of the lease of the commercial trailers if the lease term is for a period of twenty-four, thirty-six, forty-eight, sixty, seventy-two, eighty-four, or ninty-six consecutive months.

(I) The registrar shall deny an application for multi-year registration if there is cause to believe that granting the application for multi-year registration would avoid compliance with any existing law, regulation, or rule.

(J) The director may prescribe the specifications for validation stickers to be used on commercial trailers registered for multi-year registration periods in accordance with section 4503.191 of the Revised Code and rule 4501-27-07 of the Administrative Code.

(K) The registrar may prescribe standards to govern the application for multi-year registrations. Any application for multi-year registration which fails to comply with any applicable provisions of the Revised Code, the Administrative Code, or the standards prescribed by the registrar shall be denied.

Last updated August 1, 2022 at 8:48 AM

History

Effective: August 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-06 Registration of rental vehicles owned by motor vehicle renting dealers.

(A) All rental vehicles owned by motor vehicle renting dealers shall be registered in accordance with this rule.

(B) Rental vehicles owned by motor vehicle renting dealers shall be assigned to primary registration months in accordance with rule 4501:1-7-03 of the Administrative Code.

(C) Any motor vehicle renting dealer who owns two or more rental motor vehicles may request the registrar to permit the owner to separate the owner's fleet or fleets into up to four divisions in accordance with this rule and the assigned primary, secondary and multiple registration periods. The registrar may disapprove any selected date whenever the registrar has reason to believe that an uneven distribution of registrations throughout the calendar year is likely to develop.

(D) If the motor vehicle renting dealer chooses not to separate the fleets into separate divisions, all vehicles owned by that renting dealer shall be registered to the primary month assigned in accordance with rule 4501:1-7-03 of the Administrative Code. If the motor vehicle renting dealer chooses to separate the fleets into two separate divisions, the renting dealer shall designate which vehicles shall be assigned to the primary month and which vehicles shall be assigned to the secondary month assigned in accordance with this rule. If the motor vehicle renting dealer chooses to separate the fleets into three or four separate divisions, the renting dealer shall designate which vehicles shall be assigned to the primary month, which vehicles shall be assigned to the secondary month, and which vehicles shall be assigned to either or both of the multiple registration months assigned in accordance with this rule. Once a vehicle is assigned to any month under this rule, that vehicle shall be registered for that same month so long as that motor vehicle renting dealer owns or leases that vehicle.

(1) If the vehicles' primary registration month is January, the secondary registration month is July, and the additional multiple registration months are April and October;

(2) If the vehicles' primary registration month is February, the secondary registration month is August, and the additional multiple registration months are May and November;

(3) If the vehicles' primary registration month is March, the secondary registration month is September, and the additional multiple registration months are June and December;

(4) If the vehicles' primary registration month is April, the secondary registration month is October, and the additional multiple registration months are July and January;

(5) If the vehicles' primary registration month is May, the secondary registration month is November, and the additional multiple registration months are August and February;

(6) If the vehicles' primary registration month is June, the secondary registration month is December, and the additional multiple registration months are September and March;

(7) If the vehicles' primary registration month is July, the secondary registration month is January, and the additional multiple registration months are October and April;

(8) If the vehicles' primary registration month is August, the secondary registration month is February, and the additional multiple registration months are November and May;

(9) If the vehicles' primary registration month is September, the secondary registration month is March, and the additional multiple registration months are December and June;

(10) If the vehicles' primary registration month is October, the secondary registration month is April, and the additional multiple registration months are January and July;

(11) If the vehicles' primary registration month is November, the secondary registration month is May, and the additional multiple registration months are February and August;

(12) If the vehicles' primary registration month is December, the secondary registration month is June, and the additional multiple registration months are March and September.

(F) To effect the reassignment of rental vehicles from the current registration period to the new registration periods set forth in this rule, the registrar may require the motor vehicle to be registered for a specific period of not less than six months and not more than seventeen months at the time the motor vehicle's current registration is subject to renewal. If any such period is thirteen months or more, the registrar may permit the applicant to choose to register for the entire period or to split the registrations into two periods. It the applicant chooses to split the registration period, the first period shall be six months and the second period shall be for the remainder of the original period of thirteen or more months. In all instances, the registration taxes to be charged shall be determined by the registrar on the basis of the annual taxes otherwise due on the motor vehicle, prorated in accordance with the number of months for which the motor vehicle is registered, rounded upward to the next highest dollar.

Last updated March 5, 2024 at 1:52 PM

History

Effective: January 17, 2004
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-07 Vehicle registration renewal notice.

(A) The registrar of motor vehicles shall, not less than forty-five days prior to the vehicle registration expiration date, notify the owner of any vehicle with valid registration in the state of Ohio the date upon which the vehicle registration will expire. The notice shall be in a form prescribed by the registrar, contain any information required by statute or prescribed by the registrar, and be sent by regular mail to the owner's last known address on the owner's vehicle registration record as maintained by the bureau of motor vehicles or by electronic means, if the owner has consented to receive the notice in this manner.

(B) Upon receipt of the notice, the owner of the motor vehicle shall verify the information contained in the notice, sign it, and return it in person to the registrar or a deputy registrar or by mail or by electronic means to the registrar together with payment of all the registration taxes and fees due as indicated on the notice and with any other documents required by statute or by the registrar.

(C) The registrar shall designate the types of vehicles and classes of license plates eligible for direct mail-in or electronic registration renewal, or renewal at a deputy registrar location, or combinations of renewal methods and locations.

(D) Notwithstanding any other provision of this rule, the registrar shall not be required to send a vehicle registration renewal notice to owners of special vehicles pursuant to Chapter 4521. of the Revised Code, owners whose vehicle registration privileges are under suspension; owners who previously gave a bad check in purported payment of registration fees; owners who hold commercial radio or television reserve plates; owners of gratis plates; owners of school, church, or transit bus plates; owners of leased or fleet vehicles who fail to respond to any request for information; and any other owner for good cause or for whom complete and current registration information is not available.

(E) Failure to receive a renewal notice shall not relieve a motor vehicle owner from the responsibility to renew the registration for the motor vehicle.

(F) The registrar may reject any application for renewal registration by mail or by electronic means if the application does not comply with any applicable statute, any applicable rule, or any of the instructions prescribed by the registrar.

Last updated August 1, 2022 at 8:48 AM

History

Effective: August 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-08 Vehicle registration renewal by electronic means.

[Comment: For dates and availability of material incorporated by reference in this rule, see paragraph (A) in rule 4501:1-7-15 of the Administrative Code.]

(A) As used in this chapter, "electronic means" includes transmissions by telephone and over the internet, and any other electronic transmissions approved by the registrar of motor vehicles.

(B) Any owner of a motor vehicle who receives a vehicle registration renewal notice stating that he or she is eligible to apply for registration renewal by electronic means pursuant to rule 4501:1-7-07 of the Administrative Code may apply to renew the registration for that vehicle in accordance with the provisions of this rule.

(C) The registrar shall establish a telephone number and an internet web site, and may establish other media, for receiving vehicle renewal applications by electronic means.

(D) If, upon receipt of a registration renewal notice, the owner of the motor vehicle chooses to register it by electronic means, the owner may begin the process by accessing the telephone number, web site, or other electronic site established by the registrar. The site established by the registrar shall contain in electronic form essentially the same information contained in the registration renewal notice. The vehicle owner shall verify the information contained therein, affix the owner's electronic signature, and return it together with payment of all the registration taxes and fees due to the registrar by electronic means, all in accordance with this rule and any instructions prescribed by the registrar. The registrar may permit a vehicle owner to renew a vehicle registration by electronic means whether or not the owner actually received the original registration renewal notice.

(E) The electronic media shall contain all essential registration application information, including access to all necessary information regarding Ohio's financial responsibility laws. The vehicle owner shall verify that the registration information is correct, that the owner has been given notice of Ohio's financial responsibility laws, and that the owner has in effect and will maintain vehicle liability insurance or other acceptable financial responsibility coverage in compliance with Ohio's financial responsibility laws.

(F) The registrar shall prescribe the elements which constitute the owner's electronic signature for vehicle registration renewal purposes. The elements may include, but are not limited to, the vehicle's license plate number, the owner's social security or taxpayer identification number, a personal identification number (PIN) assigned by the registrar, a derivative of any of the foregoing numbers, or any other electronic sound, symbol, or process attached to or logically associated the registration record. Compliance with the elements prescribed by the registrar shall evidence the owner's intent to sign the registration application and shall constitute the signature of the vehicle owner.

(G) The registrar shall specify the financial transaction devices which are acceptable for payment of all the registration taxes, fees, contributions, and other charges due with the renewal application in compliance with the provisions of section 113.40 of the Revised Code. the vehicle owner shall submit payment of all the taxes, fees, contributions, and other charges by electronic means in accordance with the registrar's instructions.

(H) The registrar may reject any application for renewal registration by electronic means if the application does not comply with any applicable statute, any applicable rule, or any of the instructions prescribed by the registrar.

(I) In carrying out the registrar's duties under this rule, the registrar may contract with outside sources to process any information, send and receive any information or notices, and take any actions on behalf of the registrar as the registrar may prescribe.

Last updated October 23, 2023 at 12:03 PM

History

Effective: March 1, 2017
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-09 Multi-year and permanent registration.

(A) Any person who owns a motor vehicle, other than a motor vehicle excluded under paragraph (B) of this rule, may apply to the registrar of motor vehicles or a deputy registrar for registration of that vehicle for not more than five succeeding registration years.

(B) Vehicles requiring an apportioned license plate under the international registration plan, commercial cars used in intrastate commerce, vehicles registered under Chapter 4519. of the Revised Code, and any vehicles specifically excluded by the registrar are not eligible for multi-year or permanent registration under this rule.

(C) In addition, any person who owns or leases a trailer or semitrailer that is subject to the tax rates prescribed in section 4503.042 of the Revised Code for such trailers or semitrailers, may apply for registration for any number of succeeding registration years, including a permanent registration. The period of registration for a trailer or semitrailer registered under this paragraph is exclusive to the trailer or semitrailer for which that certificate of registration is issued and is not transferable to any other trailer or semitrailer.

(D) An owner may apply for multi-year or permanent registration under this rule to the registrar or a deputy registrar in person or to the registrar by electronic means. The registrar may, but is not required to, offer multi-year or permanent registration through the centralized mail registration system.

(E) The registrar shall calculate and collect the registration taxes and fees for each of the multiple registration years based upon the annual taxes and fees then in effect together with any increases or decreases in the taxes and fees of which the registrar has notice at the time of the application for multi-year or permanent registration. The registrar or a deputy registrar may deny any application for multi-year or permanent registration if it appears that accepting the application would avoid the collection of registration taxes and fees which would otherwise be due during the registration years.

(F) The taxes and fees collected at the time of the application are final. The applicant shall not be charged any tax or fee increases, and the applicant is not entitled to any refund for any tax or fee decreases, which come to the registrar's attention after the transaction has been completed.

Last updated October 23, 2023 at 12:04 PM

History

Effective: November 13, 2014
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-10 Retention of standard license plate numbers and letters.

(A) As used in this rule:

(1) "Standard license plate" means a license plate issued to the owner or lessee of a vehicle without any special number and letter combination available under sections 4503.40 and 4503.42 of the Revised Code;

(2) "Distinctive standard number" means the distinctive numbers and letters assigned to each standard license plate by the registrar of motor vehicles or issuing deputy registrar; and

(3) "Logo license plate" means a license plate bearing the distinctive logo or description of any organization that is eligible for a specialty license plate including, without limitation, military and veteran organizations, colleges, and universities, and special interest groups.

(B) Except as provided in paragraphs (D) and (E) of this rule, any person who is replacing vehicle license plates, upon request and payment of a fee of ten dollars, may retain the distinctive standard number on license plates previously issued to that person in accordance with this rule.

(C) Distinctive standard number plates shall be produced using the sheeting that is then being used for standard license plate production.

(D) The distinctive standard number may be retained from a previous license plate to a new license plate only within the same general license plate class as follows:

(1) From a previous standard license plate to a new standard license plate;

(2) From a logo license plate to a new logo license plate;

(3) From a disability license plate to a new disability license plate;

(4) From a historical license plate to a new historical license plate;

(5) From a collector's license plate to a new collector's license plate;

(6) From a motorcycle license plate to a new motorcycle license plate;

(7) From a military or veteran license plate to a new military or veteran license plate;

(8) From an all-purpose vehicle (APV) license plate to a new APV license plate; and

(9) For any other class of license plate as approved by the registrar of motor vehicles.

(E) This rule does not permit the retention of the license plate numbers and letters under the following transactions:

(1) A person who is replacing license plates originally obtained under section 4503.40 or section 4503.42 of the Revised Code. Such a person shall pay the additional fee required under the applicable section to retain the distinctive license plates previously issued; or

(2) A person who is replacing a single, duplicate license plate due to the loss, mutilation, or destruction of a license plate.

Last updated August 1, 2022 at 8:48 AM

History

Effective: August 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-11 Special plates for national guard members.

[Comment: For dates and availability of material incorporated by reference in this rule, see paragraph (A) in rule 4501:1-7-15 of the Administrative Code.]

(A) Any person who is a member in good standing of the national guard of Ohio may apply to the registrar of motor vehicles for a specialty license plate. The application for national guard license plates shall be made on BMV form 4705 "Request for Specialty License Plates," and shall be accompanied by a written certification of the applicant's commanding officer that the applicant is a member in good standing of the national guard of Ohio at the time of making his first application. Subsequent verification shall be submitted as directed by the registrar.

(B) The registrar shall reject any application which fails to meet any requirement imposed by statute or prescribed by the registrar.

(D) The registrar may cancel the registration and seize the national guard plates and sticker of any person who is discharged or retired from the national guard at the next succeeding registration period, or of any person whose license is suspended for violation of any law or rule which applies to any other operator of a motor vehicle.

Last updated August 1, 2022 at 8:48 AM

History

Effective: August 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-12 Process for issuance of collegiate license plates.

[Comment: For dates and availability of material incorporated by reference in this rule, see paragraph (A) in rule 4501:1-7-15 of the Administrative Code.]

(A) "Applicant" means the owner, or lessee if eligible under the Revised Code of any passenger car, noncommercial motor vehicle, recreational vehicle, or other motor vehicle eligible under the Revised Code who voluntarily chooses to submit an application for issuance of collegiate license plates in connection with a registration, or a renewal of the registration of such plates.

(B) "Institution" means a state university or college or a private university or college located in this state that possesses a certificate of authorization issued by the Ohio department of higher education pursuant to Chapter 1713. of the Revised Code. "Institution" includes community colleges created pursuant to Chapter 3354. of the Revised Code, university branches created pursuant to Chapter 3355. of the Revised Code, technical colleges created pursuant to Chapter 3357. of the Revised Code, and state community colleges created pursuant to Chapter 3358. of the Revised Code.

(C) "Logo" means single-type body of matrix containing a short, often used set of letters or words, a distinctive signature, or name or a trademark or name plate.

(D) "Program" means the collegiate license plate program.

(E) An institution may apply to the registrar of motor vehicles to participate in the program. An application by an institution shall be made via BMV form 4810 "Affidavit for Participation in Organizational/Collegiate Specialty License Plate Program," which shall include the following information: the name and address of the institution; a copy of the certificate of authorization issued by the Ohio department of higher education pursuant to Chapter 1713. of the Revised Code; a copy of the logo in a design format as required by the registrar to be used by the institution on its license plates, which shall not exceed three inches in height and two inches in width, along with the specific pms numbers for the colors involved; and a release in favor of the bureau of motor vehicles of any copyright or trademark rights possessed by the institution.

(F) The institution's application shall be signed by an authorized agent of the institution, and, including the logo, shall be subject to the approval of the registrar. The registrar may disapprove the application if: (1) the design specifications would be, in the opinion of the registrar, confusing to a person attempting to read the registration numbers or letters on the collegiate license plates; or (2) the application lacks some or all of the necessary information; or (3) the application does not include a completed BMV form 4820 "Petition to Establish Organizational License Plate." The registrar shall notify the institution of his approval or disapproval in writing.

(G) Each applicant's request for collegiate license plates or renewal or registration of such plates shall be accompanied by a service fee, voluntary contribution in the amount of twenty-five dollars for the benefit of the institution. The bureau of motor vehicles shall charge the applicant an additional ten dollar fee for the cost of producing and processing each set of plates, or registration, or renewal of registration.

(H) Whether or not an applicant holds special reserved license plates, an application for collegiate license plates may be combined with an application for special reserved license plates under section 4503.40 or 4503.42 of the Revised Code, so long as the number of alpha or numeric characters and spaces is no more than six.

(I) Each applicant who already holds collegiate license plates and wishes to renew this special registration for the following renewal period shall have the option of renewing his registration by mail, by electronic means, or in person at a deputy registrar.

(J) The registrar shall terminate the participation of any institution in the program for violation of section 4503.51 of the Revised Code, or of this rule, or of any procedures prescribed by the registrar to implement the program.

Last updated August 1, 2022 at 8:48 AM

History

Effective: August 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-13 Specialized plates.

[Comment: For dates and availability of material incorporated by reference in this rule, see paragraph (A) in rule 4501:1-7-15 of the Administrative Code.]

(A) Definitions.

(1) "Applicant" means any veteran, service member or reservist, as defined in section 5903.01 of the Revised Code, who applies to the registrar of motor vehicles for the registration of any passenger car, noncommercial motor vehicle, or recreational vehicle, or other motor vehicle eligible under the Revised Code that the person owns or leases, either singly or jointly, for the purpose of obtaining specialty license plates for a service member, reservist or a veteran renewal thereof.

(2) "Reservist" means any person who at the time of verification is a member of the reserves of the armed forces of the United States or the national guard of any state.

(3) "Service Star" means a military award approved by the chairman of the joint chiefs of staff for service members who were engaged in actual combat against the enemy under certain circumstances.

(4) "Veteran" has the same meaning as in section 5903.01 of the Revised Code.

(5) "Wartime military service" means military service in the armed forces of the United States during the following:

(a) World War I includes only the following periods: April 6, 1917, through November 11, 1918; for veterans who served in Russia, April 6, 1917, through April 1, 1920, extended through July 1, 1921, for veterans who had one day of service between April 7, 1917, and November 11, 1918.

(b) World War II includes only the period December 7, 1941, through December 31, 1946.

(d) The Korean defense service that includes July 28, 1954, through date to be set by law or presidential proclamation.

(e) The Vietnam conflict includes only the period August 5, 1964, through May 7, 1975.

(f) "Mission of 1982" (Lebanon) means the period August 25, 1982, through August 1, 1984.

(g) "Invasion of 1983" (Grenada) means the period October 23, 1983, through November 23, 1983.

(h) "Invasion of 1989" (Panama) means the period December 20, 1989, through January 31, 1990.

(i) The Persian gulf war includes only the period August 2, 1990, through a date to be set by law or presidential proclamation.

(j) The Kosovo campaign means the following periods:

(i) Kosovo air - March 24, 1999 through June 10, 1999.

(ii) Kosovo defense - June 11, 1999 through December 31, 2013.

(k) Inherent resolve campaign means the following periods:

(i) Abeyance - June 15, 2014 through November 24, 2015.

(ii) Intensification - November 25, 2015 to a date to be set by law or presidential proclamation.

(B) "Military Specialty License Plate program" as defined in section 4503.29 of the Revised Code.

(1) The director of the Ohio department of veterans services specifies guidelines for establishment of the military specialty license plate program pursuant to division (B) of section 4503.29 of the Revised Code.

The list of military specialty license plates shall be available electronically on the bureau of motor vehicles public facing website.

(2) The registrar shall establish guidelines for the implementation and issuance of military specialty license plates as recommended in writing by the Ohio department of veterans services pursuant to division (B) of section 4503.29 of the Revised Code.

(3) Any application for a military specialty license plate shall be via BMV form 4507 "Gratis Registration Application for Disabled Veterans, Former Prisoners of War, Spouses of Deceased Prisoners of War & Free Boat Trailer License Plates," BMV form 4705 "Request for Specialty License Plates" or BMV form 4625 "Application for Registration by Mail" and accompanied by appropriate documentation, as annotated in rule 5902-6-03 of the Administrative Code, demonstrating eligibility for the applicable license plate. Documents or subsequent verification shall be submitted as directed by the registrar.

(4) The specialty license plate shall be manufactured in accordance with rule 4501-27-01 of the Administrative Code. The registrar shall, with the assistance of the Ohio department of veteran services and the institute of heraldry, design the license plate.

(5) An applicant shall be entitled to license plates or a validation sticker for any number of vehicles.

(6) A veteran may apply for designation of wartime military service in only one wartime period for each set of license plates.

(7) Only one military designation can be displayed on each set of license plates.

(8) The registrar may cancel the registration and seize the specialty license plates and sticker of any reservist, veteran or person on active duty who is no longer eligible for such plates at the beginning of the next succeeding registration period, or of any reservist, veteran or person on active duty whose driver's license is suspended for violation of any law or rule.

(9) Each service star medal license plate shall be inscribed with identifying words or markings as prescribed by the registrar and approved by institute of heraldry indicating receipt of the award with the corresponding ribbon and number of service stars as evidenced in the applicant's DD-214.

Any application for the display of service star medal license plates shall be made via BMV 4508 "Application for Service Star Medal License Plates" or BMV form 4625 "Application for Registration by Mail" and must be accompanied by appropriate documentation as annotated in rule 5902-6-03 of the Administrative Code, demonstrating eligibility for the service star medal license plate.

(a) The ribbon on the service star license plate for the "Armed Forces Expeditionary Medal and National Defense Service Medal" shall represent the first award. Subsequent awards shall be represented with a bronze service star for a single campaign.

(b) The ribbon on the service star license plate for "Korean Service Medal, Southwest Asian Service Medal," and "Vietnam Service Medal" may be represented by a bronze service star for each campaign the veteran participated in as evidenced in applicant's DD-214.

Last updated August 1, 2022 at 8:49 AM

History

Effective: August 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-14 Collector's vehicles.

(A) The registrar of motor vehicles shall issue a validation sticker and collector's plates or a validation sticker alone to the owner of a collector's vehicle in accordance with this rule.

(B) The registrar, in order to determine whether a motor vehicle is owned, operated, collected, preserved, restored, maintained, or used essentially as a collector's item, leisure pursuit or investment, shall pursue the following steps:

(1) The registrar shall consult the national automobile dealers association classic, collectible and special interest car appraisal guide or any other published source previously approved by the registrar to determine whether the motor vehicle is listed therein.

(2) If the vehicle is not listed in that publication, the registrar may consult one or more similar publications that he deems similarly authoritative.

(3) If the motor vehicle is not listed in one of those publications, the registrar shall review original correspondence and related documentation, if any, from the manufacturer submitted by the applicant demonstrating that the motor vehicle was in limited production or is at the time of application a make or model of significant value to collectors.

(4) The applicant may demonstrate to the registrar's satisfaction that the vehicle was in limited production or is at the time of application a make or model of significant value to collectors.

If the applicant does not demonstrate that the vehicle qualifies under this paragraph, the registrar may refuse registration as a collector's vehicle.

(C) The registrar may refuse registration as a collector's vehicle if the vehicle is a reproduction of a make or model previously manufactured, or if the vehicle has not been maintained in or restored to a condition that is substantially in conformity with the manufacturer's specifications and appearance.

(D) The registrar may refuse an application to register a collector's vehicle unless the applicant can sufficiently demonstrate that the vehicle is not used as primary transportation.

(E) A registration as a collector's vehicle that was issued in error is automatically canceled, after notice, on the day before its normal expiration unless the registrar has previously canceled it or unless the registrar issues an extension either before, on, or after the date of cancellation. After such a cancellation the vehicle owner, if otherwise eligible, may within one year apply for regular license plates without payment of the fee for replacement plates. If the vehicle owner comes into compliance with the Revised Code, this rule, and other applicable laws within one year after the original date of cancellation, he may apply for registration as a collector's vehicle without payment of the fee for replacement plates.

(F) In accordance with rule 3745-26-12 of the Administrative Code, a vehicle that qualifies as a collector's vehicle under paragraphs (B), (C), and (D) of this rule is permanently exempt from the emissions inspection required in the designated program area.

Last updated October 23, 2023 at 12:04 PM

History

Effective: April 9, 2012
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-15 Materials incorporated by reference.

(1) "Affidavit for Participation in Organizational / Collegiate Specialty License Plate Program" or "BMV 4810" (October 2021) may be accessed electronically at https://bmv.ohio.gov/doc-forms.aspx

(2) "Application for Removable Windshield Placards" or "BMV 4826" (March 2024) may be accessed electronically at https://bmv.ohio.gov/doc-forms.aspx

(3) "Application for Removable Windshield Placard for Active-Duty Military / Veterans with Disabilities" or "BMV 4531" (October 2023) may be accessed electronically at https://bmv.ohio.gov/doc-forms.aspx

(4) "Application for Service Star Medal License Plates" or "BMV 4508" (April 2015) may be accessed electronically at https://bmv.ohio.gov/doc-forms.aspx

(5) "Health Care Provider Certification of Eligibility for Accessible License Plates" or "BMV 4834" (August 2024) may be accessed electronically at https://bmv.ohio.gov/doc-forms.aspx

(6) "Electronic Renewal Application" sample (January 2024) as referenced in rule 4501:1-7-08 of the Administrative Code is available by writing to the "Ohio Bureau of Motor Vehicles, Office of Vehicle Services, 1970 West Broad Street, Columbus, Ohio 43223."

(7) "Petition to Establish Organizational License Plate" or "BMV 4820" (October 2016) may be accessed electronically at https://bmv.ohio.gov/doc-forms.aspx

(8) "Request for Specialty License Plates" or "BMV 4705" (September 2023) may be accessed electronically at https://bmv.ohio.gov/doc-forms.aspx

(9) Specialty license plates for military as referenced in rule 4501:1-7-13 of the Administrative Code may be accessed electronically at https://bmv.ohio.gov/vr-sp-geninfo.aspx

(10) "Application for Registration by Mail" or "BMV 4625" (January 2024) may be accessed electronically at https://bmv.ohio.gov/doc-forms.aspx

(11) "Vehicle Registration Renewal Notice" sample (January 2024) as referenced in rule 4501:1-7-07 is available by writing to the "Ohio Bureau of Motor Vehicles, Office of Vehicle Services, 1970 West Broad Street, Columbus, Ohio 43223."

(12) "Registration Application for Gratis and Free Military License Plates" or "BMV 4507" (June 2024) may be accessed electronically at https://bmv.ohio.gov/doc-forms.aspx

Last updated February 3, 2025 at 8:26 AM

History

Effective: February 1, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-7-16 Registration of vehicles subject to biennial emissions testing.

[Comment: For dates and availability of material incorporated by reference in this rule, see paragraph (A) in rule 4501:1-7-15 of the Administrative Code.]

(A) The registrar of motor vehicles will provide information regarding the requirements established in division (A) of section 3704.14 of the Revised Code and Chapter 3745-26 of the Administrative Code to any person who owns a motor vehicle that is subject to the motor vehicle inspection and maintenance program as established by the sections; the information provided, via vehicle registration renewal notice or vehicle registration reminder notice whether by mail or electronic means, will include details about the need in required counties to present an inspection certificate in order to file an application for registration or preregistration.

(B) A person who has registered their motor vehicle for multiple years, as established by section 4503.103 of the Revised Code, is not exempt from complying with the requirements established by section 3704.14 of the Revised Code.

(C) A person who has not received from the registrar notification regarding requirements established by section 3704.14 of the Revised Code and Chapter 3745-26 of the Administrative Code is not exempt from complying with the requirements therein.

(D) Failure to comply with section 3704.14 of the Revised Code, in a process as established by the registrar of motor vehicles, and regardless of registration expiration, the registrar shall refuse to issue or suspend the registration until such time that compliance is confirmed.

Last updated August 1, 2022 at 8:49 AM

History

Effective: August 1, 2022
Promulgated Under: 119.03

Chapter 4501:1-8 International Registration Plan

Ohio Adm.Code 4501:1-8-01 Entry into international registration plan.

The registrar of motor vehicles has entered into the international registration plan, an agreement providing for the payment beginning March 1, 1991, of taxes and fees on an apportioned basis with other jurisdictions. The operator of a fleet of vehicles based in any of the member jurisdictions may register the operator's fleet under this agreement.

Last updated November 19, 2025 at 10:55 AM

History

Effective: April 29, 2007
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-8-02 Definitions.

As provided in this chapter:

(A) "Fleet" means one or more apportionable vehicles.

(B) "Apportionable vehicle" means any vehicle, except recreational vehicles, vehicles displaying restricted plates, city pickup and delivery vehicles, and government-owned vehicles, used or intended for use in two or more member jurisdictions that allocate or proportionally register vehicles and is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property and:

(1) Is a power unit having two axles and a gross weight or registered gross vehicle weight in excess of twenty-six thousand pounds; or

(2) Is a power unit having three or more axles regardless of weight; or

(3) Is used in combination, when the weight of such combination exceeds twenty-six thousand pounds gross vehicle weight.

(C) "Hunter's permit" means a limited permit which may be obtained by an owner-operator not operating as a lessor allowing the movement of the carrier's vehicle with a registered gross weight not in excess of the unladen weight of the vehicle.

(D) "IRP" means international registration plan.

(E) "Trip permit" means a temporary permit issued by a jurisdiction in lieu of regular apportioned license plates and cab card.

(F) "Trip lease" means lease of a vehicle to a lessee for a one trip operation only.

(G) "Unladen weight" means actual weight of a vehicle including the cab, body, and all accessories with which the vehicle is equipped for normal use on the highway, excluding the weight of any load.

(H) "Jurisdiction" means a state, territory, or possession of the United States, the District of Columbia, or a state, province, or territory of another country.

(I) "Member jurisdiction" means a state, territory or possession of the United States, the District of Columbia, or a state, province, or territory of another country and which is a signatory of the IRP.

(J) "Base jurisdiction" means the member jurisdiction, selected in accordance with section 305 of the IRP plan, to which an applicant applies for apportioned registration under the plan or the member jurisdiction that issues apportioned registration to a registrant under the plan. The registrar may require documentation in the name of the applicant, registrant, or the principal owner, to verify an Ohio IRP applicant or registrant's claim of Ohio as their base jurisdiction.

(K) "Rental fleet" means five or more vehicles rented or offered for rent with or without drivers; the giving of possession and control of vehicles for a specified time and which have been designated as a rental fleet.

(L) "Owner-operator" means a lessor who leases a vehicle with a driver to a carrier.

(M) "Established place of business" means a physical structure located within the base jurisdiction that is owned by the applicant or registrant, or leased between the property owner and the applicant or registrant where such lease agreements shall be for no less than twelve months. The street address of the established place of business shall be specified by the applicant or registrant. The physical structure shall have clear company signage with hours of operation posted, be open for business and shall be staffed a minimum of twenty hours per week by one or more persons employed by the applicant or registrant on a permanent basis (i.e., not an independent contractor) for the purpose of the general management of the applicant's or registrant's trucking related business (i.e., not limited to credentialing, distance and fuel reporting, and answering telephone inquiries). Virtual, co-working, shared, and/or member service agreement contracts for shared office spaces shall not qualify as an established place of business lease regardless of the length of the agreement. Shared office spaces are physical structures where multiple businesses or individuals share common facilities, and resources, such as office space, meeting rooms, and administrative services. Trucking-related business encompasses a wide range of activities related to the transportation of goods by trucks. These operations involve several key components, such as:

(1) Logistics planning;

(2) Fleet management including vehicle maintenance;

(3) Driver managment;

(4) Load handling;

(5) Regulatory compliance;

(6) Customer service;

(7) Technology integration.

(N) "Residence" is a declared address within a member jurisdiction which is reflected on the driver license of the registrant, applicant, or principal owner and any additional documentation authorized to support the selection of the member jurisdiction as the applicant's base jurisdiction. All submitted documents must reflect the declared address and clearly evidence the applicant's legal residency to the satisfaction of the member jurisdiction. If an applicant, or registrant, has an established place of business in a member jurisdiction, they may not select their base jurisdiction by using this residence definition.

Last updated February 2, 2026 at 8:27 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-8-08 Application for registration in international registration plan.

(A) Either the owner or the lessee of an apportionable vehicle may apply to the registrar of motor vehicles for registration of the vehicle in the applicant's name. If the lessee is the applicant the registration shall also include the name of the owner. The registration (cab card) and license plates shall remain the property of the applicant/registrant and are the sole responsibility of the applicant/registrant. If the lease between the owner of a registered vehicle and the applicant/registrant is terminated or expires, it is the responsibility of the applicant/registrant to retrieve the plate issued to the owner or lessee of the vehicle. Applicants for IRP shall complete the IRP application required by the bureau, located at https://www.bmv.ohio.gov/vr-irp-geninfo.aspx (revised April 2021).

(B) Applications shall be renewed annually. Any renewed application must show mileage in Ohio and at least one other member jurisdiction.

(C) The applicant shall pay all base and foreign jurisdiction taxes and fees in full at the time of the initial registration.

(D) All issues of compliance and interpretation related to the denial of the international registration plan apportionable vehicle registration application shall be raised before before the IRP board as described in section XIV of the international registration plan.

Last updated February 2, 2026 at 8:27 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-8-09 Contents of application for registration in the international registration plan.

(A) The registrar of motor vehicles shall prescribe the contents of the application for registration for the international registration plan which shall include the following information:

(1) The information required by section 4503.10 of the Revised Code;

(2) A uniform mileage schedule;

(3) The gross vehicle weight of the vehicle or combined gross vehicle weight of the combination vehicle as declared by the applicant;

(4) The United States department of transportation number (USDOT number) issued to the applicant;

(5) Any other information the registrar prescribes on the application.

(B) The failure of the applicant to provide any information required by the registrar on the application or the failure to provide any required support documentation shall be grounds for denial of the application.

Last updated November 19, 2025 at 11:18 AM

History

Effective: March 22, 2004
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-8-10 Registration by electronic means.

(A) Pursuant to section 4503.62 of the Revised Code, the registrar of motor vehicles hereby establishes a program to accept applications for vehicle registration transactions for apportionable vehicles electronically over the internet. The registrar shall establish an internet web site for this purpose. This program will initially permit the acceptance of applications for the renewal of vehicle registration transactions for apportionable vehicles, and shall be expanded by the registrar, at the registrar's discretion, to permit initial and other applications for vehicle registration transactions.

(B) Any owner or lessee of an apportionable commercial motor vehicle may apply for initial or renewal registration for that vehicle in accordance with the provisions of this rule. At the discretion of the registrar of motor vehicles, the program also may provide for initial or renewal registration of nonapportionable commercial motor vehicles over the internet.

(C) The internet web site established by the registrar shall contain an application in electronic form containing essentially the same information as prescribed in rule 4501:1-8-09 of the Administrative Code. The vehicle owner shall verify the information contained therein, affix the owner's electronic signature, and return it together with payment of all the registration taxes, fees, and costs due to the registrar by electronic or other approved means, all in accordance with this rule and any instructions prescribed by the registrar.

(D) The completed application shall contain all essential initial or renewal registration information. The vehicle owner or lessee making the application shall verify that the registration information is correct and that the owner or lessee is in full compliance with all state and federal registration requirements, including compliance with Ohio's financial responsibility laws.

(E) The registrar shall prescribe the elements that constitute the owner's or lessee's electronic signature for initial or renewal motor vehicle registrations. The elements may include, but are not limited to, the vehicle's license plate number, the owner's or lessee's social security or taxpayer identification number, a personal identification number (PIN) assigned by the registrar, a derivative of any of the foregoing numbers, or any other electronic sound, symbol, or process attached to or logically associated with the registration record. Compliance with the elements prescribed by the registrar shall evidence the owner's or lessee's intent to sign the application and shall constitute the signature of the vehicle owner or lessee. In addition, the registrar may establish guidelines for accepting documents and signatures by electronic scanning, by facsimile transmission, or by any other reliable means. If necessary to complete the initial or renewal registration process, the registrar may require that additional information be submitted by regular mail or by delivery to a designated registration office.

(F) The internet registration program shall provide an option for the payment of all registration taxes and fees for eligible commercial vehicles by use of a financial transaction device. As used in this rule, "financial transaction device" means a credit card, a debit card, an e-check, or any other device or method for making an electronic payment or transfer of funds approved by the registrar of motor vehicles. The registrar, with the approval of the director of public safety, may contract with a third party to accept and process payments made by use of a financial transaction device on behalf of the bureau of motor vehicles.

(G) All fees associated with payment by use of a financial transaction device shall be borne by the applicants seeking the initial or renewal registration of apportionable or other vehicles under the program established pursuant to this rule. The bureau of motor vehicles shall not pay any costs, and shall not retain any additional fees, associated with the use of a financial transaction device. In providing for payment by the use of a financial transaction device, the registrar may, but is not required to, comply with section 113.40 of the Revised Code.

(H) The registrar may reject any application for initial or renewal registration by electronic means if the application does not comply with any applicable statute, any applicable rule, or any of the instructions prescribed by the registrar.

Last updated November 19, 2025 at 11:18 AM

History

Effective: December 31, 2011
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-8-11 Temporary authority and permits to operate apportioned vehicles.

(A) A temporary authority to operate an apportioned vehicle may be issued in conjunction with IRP registration Upon issuance, a temporary authority becomes an authority to operate the vehicle until the physical place arrives via mail. Said temporary authority shall be valid for not more than forty-five days. The fee for issuance of a temporary authority shall be two dollars.

(B) The registrar shall prescribe the terms and conditions for the issuance of a hunter's permit. A hunter's permit shall be valid for not more than thirty days. The fee for a hunter's permit shall be twenty-five dollars.

(C) The registrar shall prescribe the terms and conditions for the issuance of a trip permit. A trip permit shall be valid seventy-two hours. The fee for a trip permit shall be fifteen dollars.

Last updated February 2, 2026 at 8:27 AM

History

Effective: February 1, 2026
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-8-12 Credits for unused portion of vehicle registration.

(A) Credit for the unused portion of the registration of an apportioned vehicle which has been deleted from a fleet may be applied to a replacement vehicle in the same fleet per the fee schedules of all apportioned jurisdictions, provided the credit is used within the same registration year. Credits exceeding the replacement vehicle's fee per the fee schedules of all apportioned jurisdictions are not eligible for refund.

(B) Ohio will allow an error variance not to exceed five dollars per individual carrier account when transmitting funds between jurisdictions.

Last updated November 19, 2025 at 11:18 AM

History

Effective: March 1, 2017
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-8-15 Registration of vehicles based in jurisdictions that are not members of the IRP.

Owners of vehicles based in jurisdictions which are not members of the IRP must comply with Title 45 of the Ohio Revised Code with respect to the operation of their vehicles within the state of Ohio.

Last updated November 19, 2025 at 11:19 AM

History

Effective: April 29, 2007
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-8-16 Household goods carriers.

(A) Household goods carriers using equipment leased from service representatives may elect, with respect to such equipment, to base such equipment in the base jurisdiction of the service representative or that of the carrier.

(B) In cases where the household goods carrier's equipment is elected to be registered in the base jurisdiction of the service representative, the equipment shall be registered in the service representative's name and that of the carrier as lessee with apportionment of the fees according to the combined records of the service representative and those of the carrier.

(C) If the election to register is the base jurisdiction of the carrier, and such jurisdiction is an IRP member jurisdiction, the equipment shall be registered by and in the name of the carrier and that of the service representative as lessor with the apportionment of the fees according to the records of the carrier and service representative which must include the intra-jurisdiction miles operated by those vehicles applicable under this agreement. The records shall be kept or made available in the base jurisdiction of the carrier. Service representatives properly registered under this election shall be fully registered for operations under their own authority as well as under the authority of the carrier.

Last updated November 19, 2025 at 11:19 AM

History

Effective: April 29, 2007
Promulgated Under: 119.03

Chapter 4501:1-9 Immobilization Orders

Ohio Adm.Code 4501:1-9-01 Payment to immobilizing agency.

(A) If a court issues an immobilization order pursuant to section 4503.233 of the Revised Code, the law enforcement agency or other immobilizing agency shall promptly immobilize or continue the immobilization of the vehicle. Thereafter the appropriate governmental entity may claim the immobilization fee of one hundred dollars from the registrar of motor vehicles.

(B) If the registrar receives the immobilization fee of one hundred dollars, the registrar will pay out the amount of the fee deposited into the law enforcement reimbursement fund to the appropriate governmental entity, provided that the claim is filed with the registrar within ninety days of the ending date of the immobilization period as ordered by the court. Any claim filed after that date is considered null and void.

Last updated July 1, 2024 at 5:11 PM

History

Effective: July 1, 2024
Promulgated Under: 119.03

Chapter 4501:1-10 Notice of Orders

Ohio Adm.Code 4501:1-10-01 Written notice of orders.

(A) Unless a different method is specified by law, the registrar of motor vehicles shall give written notice of any order revoking, canceling, or suspending a driver's license, a commercial driver's license, motorcycle operator's license or endorsement, or temporary permit, or any order requiring the surrender of a certificate of registration or registration plates, by regular mail sent to the person at the person's last known address as determined in accordance with this rule.

(B) Pursuant to division (D) of section 4506.14 and division (C) of section 4507.09 of the Revised Code, each person licensed as a commercial driver under Chapter 4506. of the Revised Code or a driver under Chapter 4507. of the Revised Code shall notify the registrar of any change in the person's address within ten days following that change. The notification shall be in writing on the "Request for Change of Address" form "BMV 5756" (7/19), available via the Ohio bureau of motor vehicles' (BMV) website at http://www.bmv.ohio.gov/bmv_forms.stm or by electronic means approved by the registrar and shall include the full name, date of birth, license number, county of residence, last four digits of social security number, and new address of the person.

(C) Any person applying for a motor vehicle certificate of registration shall state the person's correct and current address on the application. Pursuant to division (E) of section 4503.101 of the Revised Code, every owner or lessee of a motor vehicle holding a certificate of registration shall notify the registrar in writing of any change in the person's address within ten days after the change occurs. The notification shall be in writing on the "Request for Change of Address" form "BMV 5756" (7/19), available via the BMV website at http://www.bmv.ohio.gov/bmv_forms.stm or by electronic means approved by the registrar and shall include the full name, date of birth, license number, county of residence, last four digits of social security account number, and new address.

(D) The BMV shall maintain a drivers' record data file that shall include the last known address of each driver, commercial driver, motorcycle operator, or temporary permit holder licensed by the state of Ohio. For the purpose of this rule, the last known address of the driver, commercial driver, motorcycle operator, or temporary permit holder shall be the address entered on the most recent application submitted by that person unless the BMV receives notice of, and enters, a new address in accordance with this paragraph. Upon receipt of a written or electronic notice of a new address submitted by a driver, commercial driver, motorcycle operator, or temporary permit holder pursuant to division (D) of section 4506.14 or division (C) of section 4507.09 of the Revised Code, the BMV shall, within twenty-eight days, enter the new address in the drivers' record data file.

(E) The BMV shall maintain a vehicle registration data file that shall include the last known address of the registered owner or lesee of each motor vehicle registered in the state of Ohio. For the purpose of this rule, the last known address of the owner or lessee shall be the address entered on the most recent motor vehicle registration submitted by the owner or lessee, unless the BMV receives notice of, and enters, a new address in accordance with this paragraph. Upon receipt of a written or electronic notice of a new address submitted by an owner or lessee of a motor vehicle holding a certificate of registration pursuant to division (E) of section 4503.101 of the Revised Code, the BMV shall, within twenty-eight days, enter the new address in the vehicle registration data file.

(F) Written notice of any order that relates only to requiring the surrender of a certificate of registration or registration plates, or both, but does not relate in any way to the revocation, cancellation, or suspension of a driver's license, commercial driver's license, motorcycle operator's license or endorsement, or temporary permit, shall be sent by regular mail to the owner's last known address contained in the vehicle registration data file in accordance with paragraph (E) of this rule.

(G) Written notice of all other orders, including orders revoking, canceling, or suspending a driver's license, commercial driver's license, motorcycle operator's license or endorsement, or temporary permit, and any orders requiring the surrender of a certificate of registration or registration plates, or both, if there is any underlying relationship between that surrender and any action revoking, canceling, or suspending a driver's license, commercial driver's license, motorcycle operator's license or endorsement, or temporary permit, shall be sent by regular mail to the driver's, commercial driver's, motorcycle operator's, or temporary permit holder's last known address contained in the drivers' record data file in accordance with paragraph (D) of this rule.

(H) As an alternative to, or in addition to, written notice given by regular mail under this rule, the registrar may, but is not required to, give written notice by certified mail, return receipt requested. If certified mail is used, it shall be sent to the last known address of the owner in accordance with paragraphs (E) and (F) of this rule or to the driver, commercial driver, motorcycle operator, or temporary permit holder in accordance with paragraphs (D) and (G) of this rule, whichever applies. The proof of mailing procedures set forth in rule 4501:1-10-02 of the Administrative Code do not apply to written notice by certified mail, return receipt requested.

Last updated April 4, 2025 at 10:59 AM

History

Effective: March 1, 2020
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-10-02 Proof of mailing procedures.

(A) Proof of mailing of written notice of any order sent by regular mail pursuant to rule 4501:1-10-01 of the Administrative Code shall be made in accordance with the provisions of this rule.

(B) The Ohio bureau of motor vehicles shall maintain a record of the deposit received from the United States postal service of every written notice of any order sent by regular mail. The record shall include the name of the addressee, the address to which the notice was sent, the bureau of motor vehicles case number or other identifying number, and any other information prescribed by the registrar. The record shall also include the date of delivery to the United States postal service to serve as the evidence of the date of mailing.

(C) The envelope or outer wrapper of any written notice of an order shall bear the return address of the bureau of motor vehicles.

(D) The giving of written notice is presumed complete upon the deposit of the written notice from the United States postal service. Actual receipt by the addressee is not required if the bureau of motor vehicles has complied with rule 4501:1-10-01 of the Administrative Code and this rule.

(E) The record of the deposit received from the United States postal service maintained by the bureau of motor vehicles in accordance with paragraph (B) of this rule or a copy thereof authenticated in accordance with section 4501.34 of the Revised Code shall constitute proof of mailing of the written notice of the order. In any proceeding challenging the method of written notice or the proof of mailing for any particular order, the person making the challenge shall establish affirmatively that the bureau of motor vehicles failed to mail the notice to the person at the person's last known address as entered on the person's most recent application or written or electronic notice of change of address, whichever is later, in compliance with this rule and rule 4501:1-10-01 of the Administrative Code.

Last updated August 3, 2026 at 8:20 AM

History

Effective: August 1, 2026
Promulgated Under: 119.03

Chapter 4501:1-11 Replacement of Vehicle Identification

Ohio Adm.Code 4501:1-11-01 Process for a replacement vehicle identification number (VIN) plate.

(A) Any person who is the owner of a motor vehicle, or any owner's insurer, may apply for a replacement vehicle identification number (VIN) plate or replacement vehicle parts derivative VIN plates or stickers in accordance with the requirements of paragraphs (B) and (C) of this rule.

(B) Before a person applies for a replacement vehicle identification number (VIN) plate or replacement vehicle parts derivative VIN plates or stickers, an inspection of the vehicle must be conducted by the state highway patrol in accordance with provisions of division (E) of section 4505.11 of the Revised Code. The inspection shall include the following:

(1) The federal safety decal number;

(2) The engine and transmission numbers;

(3) Any manufacturer's applied number that can be traced by available record to the original VIN;

(4) Any owner's applied number that can be traced to the original owner or VIN;

(5) Any other number determined by the registrar or the state highway patrol to be relevant to the inspection.

(C) The applicant shall obtain an "Application for Replacement Vehicle Identification Number (VIN) to a Motor Vehicle," form "BMV 3713," (4/18), available on the bureau of motor vehicles' website at http://www.bmv.ohio.gov/bmv_forms.stm and hereinafter referred to as the "application." The application shall be submitted to the registrar of motor vehicles with the following documents:

(1) The evidence of an inspection by state highway patrol;

(2) The valid Ohio certificate of title or certificate of title or other lawful evidence of title issued in another state.

(D) If the registrar determines that the applicant has complied with the requirements of paragraphs (B) and (C) of this rule, the registrar shall authorize the issuance of the original VIN or shall assign a new VIN. If a replacement VIN plate is required, the following procedures apply:

(1) The dies, plates, stickers, or other suitable devices, materials, or equipment required to replace a VIN or derivative VIN on any vehicle part shall be obtained and produced by the bureau of motor vehicles or the state highway patrol;

(2) The applicant may be required to pay the bureau of motor vehicles the actual cost incurred by the bureau of motor vehicles or state highway patrol in obtaining or producing the replacement VIN plates or replacement vehicle parts derivative VIN plates or stickers for the vehicle;

(3) The registrar shall send, a copy of all documentation pertaining to the replacement VIN plate or replacement vehicle parts derivative VIN plates or stickers to the state highway patrol;

(4) The registrar shall send the Ohio certificate of title or other lawful evidence of ownership to the appropriate clerk of courts.

Last updated September 9, 2025 at 12:36 PM

History

Effective: March 1, 2020
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-11-02 Installation of a replacement vehicle identification number (VIN) plate.

(A) Upon receipt of all documentation pertaining to the replacement VIN plate or replacement vehicle parts derivative VIN plates or stickers, the state highway patrol inspection station shall set a date and time for the inspection and installation of the replacement VIN plates and other devices. The state highway patrol inspection station shall attempt to schedule a date and time that is mutually agreeable to both the owner and the state highway patrol.

(B) Upon proper identification of the motor vehicle by the state highway patrol officer, the officer shall supervise the installation of the replacement VIN plate.

(C) If it is practical to do so, the replacement original or Ohio replacement VIN plate shall be installed in the manufacturer's original location. If it is not practical to do so, the replacement original or Ohio replacement VIN plate shall be installed in the following manners:

(1) In passenger cars, affix replacement VIN plate to a clean surface located on a portion of the left front door pillar post. If this is not practical because of the construction of the vehicle, alternate locations should be used in the following order of preference: first, in an engine compartment on the body of the driver's side of cowl; second, any portion of the left front vehicle main frame that is visible and yet protected from possible damage or destruction. A windshield decal shall be placed on the inside left lower corner of the windshield, near the original VIN plate location, stating that the vehicle is equipped with an Ohio replacement VIN plate. The registrar shall prescribe the design and specifications of the windshield decal;

(2) On motorcycles, affix the replacement VIN plate to a clean surface area on the left side near the headstock;

(3) On trailers and semitrailers, affix the replacement VIN plate to the left front corner of the trailer or semitrailer body six inches from the traffic side;

(4) On commercial cars, affix the replacement VIN plate to the left front door pillar post;

(5) On school buses, buses, house cars, and motor homes, affix the replacement VIN plate to a portion of the left front door pillar post if available. If a left front door pillar post is not available, then affix the replacement VIN plate to the main passenger entryway door pillar post. If the pillar post is not available, then affix the replacement VIN plate to any portion of the left front main frame which is visible and protected from possible damage or destruction;

(6) On mobile homes, affix the replacement VIN to the left front corner of the vehicle six inches from the traffic side.

(D) The replacement VIN or derivative replacement VIN plate shall be riveted securely to the body or on any other vehicle part by, or under the direct supervision of, a state highway patrol officer.

(E) The installation of any replacement derivative replacement VIN shall be done by, or under the direct supervision of, a state highway patrol officer. The applicant shall bear the cost of any professional, mechanical, or labor costs incurred in the installation of any VIN plate, replacement derivative VIN, or decal.

(F) The state highway patrol inspection station shall give written notification to the applicant of the results of the inspection as soon after the completion of the inspection as is practical.

Last updated September 9, 2025 at 12:36 PM

History

Effective: March 23, 2015
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-11-03 Duties of the clerk of courts and replacement vehicle identification number (VIN).

Upon a motor vehicle owner's presentation of documentation that an authorized replacement VIN or derivative thereof has been successfully installed by the state highway patrol, the clerk of courts shall issue a replacement Ohio certificate of title. The face of the title shall be clearly marked "replacement vehicle identification number installed" or "replacement VIN installed."

Last updated September 9, 2025 at 12:36 PM

History

Effective: March 23, 2015
Promulgated Under: 119.03

Chapter 4501:1-12 Privacy of Records

Ohio Adm.Code 4501:1-12-02 Driver's privacy protection.

(A) As used in this rule:

(1) "Personal information" means information contained in a motor vehicle record that identifies an individual person, including but not limited to, the person's photograph, digital image, digitalized photograph, social security number, driver or driver's license identification number, name, date of birth, telephone number, medical or disability information, or a person's address other than the county and five-digit zip code. "Personal information" does not include information pertaining to a vehicular accident, driving or traffic violation, or driver's status, or a name that is provided by the requester.

(2) "Motor vehicle record" means a record that pertains to a driver's or commercial driver's license or permit, an identification card, a certificate of title, a motor vehicle registration, or motor vehicle identification license plates, including an enumeration of the motor vehicle accidents in which the driver has been involved, except accidents certified in division (D) of section 3937.41 of the Revised Code, and the driver's record of convictions for violation of the motor vehicle laws.

(3) "Requester" means a person who requests release of a motor vehicle record.

(4) "Application" means an application for a driver's or commercial driver's license or permit, an identification card, a certificate of title, or a motor vehicle registration regardless of whether it is made to the bureau of motor vehicles (BMV), a deputy registrar, or a clerk of court of common pleas, and regardless of whether it is made in person with the assistance of a clerk, by mail, or by any other permissible means.

(5) "Applicant" means a person who submits an application.

(6) "Express consent" means an affirmative choice on a "Record Confidentiality Waiver," form "BMV2095," (8/12) which may be obtained via the BMV's website at https://www.bmv.ohio.gov/doc-forms.aspx by an applicant or other person regarding whom the BMV has a motor vehicle record to authorize disclosure by the BMV, a deputy registrar, or a clerk of court of common pleas of his or her personal information in response to a request under section 4501.27 of the Revised Code. "Express consent" is also known as "opt-in."

(7) "Medical and disability information express consent" means an affirmative choice on form "BMV2095"by an applicant or other person regarding whom the BMV has a motor vehicle record to authorize disclosure by the BMV, a deputy registrar, or a clerk of court of common pleas of his or her medical and disability information in response to a motor vehicle record request under section 4501.27 of the Revised Code. "Medical and disability information express consent" is also known as "medical and disability information opt-in."

(8) "Sensitive personal information" means an individual's photograph, digital image, digitalized photograph, social security number, or medical or disability information.

(9) "Deputy registrar" means a person appointed in accordance with section 4503.03 of the Revised Code.

(10) "BMV record account holder" means a requester who has entered into a memorandum of understanding or contract with the Ohio department of public safety, bureau of motor vehicles, for the release of information.

(11) "Bulk request" means a request for copies of an entire set or subset of the database of motor vehicle records maintained by the BMV.

(B) Except as provided for by this rule, the registrar of motor vehicles, and any employee or contractor of the BMV, will not knowingly disclose or otherwise make available to any person or entity any personal information about an individual that the BMV obtained in connection with a motor vehicle record.

(C) Pursuant to section 149.43 of the Revised Code, the BMV may disclose personal information and/or sensitive personal information if the requester is eligible under division (B)(2) or (B)(3) of section 4501.27 of the Revised Code and disclosure is not prohibited by section 4501.15, section 4507.53, or another section of the Revised Code, other state law, the "Federal Driver's Privacy Protection Act of 1994", 18 U.S.C. 2721 et seq., as amended, which may be obtained through the "U.S. Government Publishing Office" at http://gpo.gov, or other federal law.

Notwithstanding any other provision in this section, sensitive personal information about an individual may not be disclosed unless the requirements of division (B)(3)(a) of section 4501.27, and division (B) of section 4501.15, and section 4507.53 of the Revised Code are met.

(D) A requester, including a BMV record account holder with the BMV, may request release of a motor vehicle record pertaining to a specified person by either submitting a public records request or by completing an "OBMV Record Request," form "BMV1173," (1/23), which may be obtained via the BMV's website at https://www.bmv.ohio.gov/doc-forms.aspx and submitting any required documentation.

(1) Upon the receipt of a public records request, the BMV will promptly prepare and make available for inspection a motor vehicle record to any person at all reasonable times during regular business hours, or may make copies of the motor vehicle record available at cost within a reasonable period of time.

(a) The BMV will not provide personal information in response to a public records request for a motor vehicle record. The BMV will provide a redacted copy of the motor vehicle record.

(b) A requester will be charged the appropriate fees statutorily authorized in section 149.43, section 4503.26, section 4505.14, section 4506.08, or section 4509.05 of the Revised Code.

(c) The BMV may not limit or condition the availability of a motor vehicle record by requiring the disclosure of the requester's identity or the intended use of the requested public record. The BMV may ask a requester to make the request in writing, may ask for the requester's identity, and may inquire about the intended use of the information requested, but may do so only after disclosing to the requester that a written request is not mandatory and that the requester may decline to reveal the requester's identity or the intended use and when a written request or disclosure of the identity or intended use would benefit the requester by enhancing the ability of the BMV to identify, locate, or deliver the public records sought by the requester.

(2) Upon receipt of a request for a specific motor vehicle record submitted on form BMV1173, and accompanied by the fees statutorily authorized in section 149.43, section 4501.34, section 4503.26, section 4505.14, section 4506.08, or section 4509.05 of the Revised Code, the BMV will provide personal information to requesters authorized by law to receive such information.

(a) The BMV will provide un-redacted paper copies of records in a format designed to make duplication or retransmission of any personal information contained on the motor vehicle record difficult. The copies provided to the requester shall indicate the name of the requester.

(b) The BMV will provide electronic copies of records to requesters who have provided satisfactory assurances of security and confidentiality to the registrar.

(E) A requester who requests his or her own personal information contained in his or her own motor vehicle record at a deputy registrar shall prove his or her identity through presentation of a driver's license, identification card, or social security number. A request submitted by mail shall be fulfilled by mailing the motor vehicle record only to the address provided on the completed form "BMV1173." A requester who requests his or her own personal information is not eligible to receive copies of the individual's photographic images contained in the BMV databases pursuant to section 4507.53 of the Revised Code.

(F) Upon receipt of a bulk records request, the BMV will provide personal information to a BMV record account holder who is authorized by law to receive personal information, and who has completed form "BMV1173," and who has submitted any additional documentation the BMV may require.

(1) The BMV record account holder will be charged the appropriate fees statutorily authorized in section 149.43, section 4501.34, section 4503.14, section 4506.08, or section 4509.05 of the Revised Code.

(2) The BMV will provide electronic copies of uncertified records only to data account holders who have provided satisfactory assurances of security and confidentiality to the registrar, as well as satisfactory proof of authorization to receive personal information.

(3) Requests for certified records submitted by BMV record account holders shall be submitted and received in a manner as listed on the "BMV Record Account Holder - Request and Receive Records," form "BMV3349," (7/20), and be provided by the BMV upon creation of the BMV record account holder's account.

(G) Form "BMV1173" shall include the following information:

(1) The identity of the requester:

(a) If the requester is a sole proprietorship or individual, the requester shall provide a driver's license number or identification card number and submit any additional required documents listed on the "Business Identification Information," form "BMV3342," (6/19), which is provided by the BMV upon a request to establish a BMV record account. If the requester does not possess a driver's license or identification card, the requester shall provide proof of identity and social security number in accordance with the acceptable documents set forth in rule 4501:1-1-21 of the Administrative Code.

(b) If the requester is a corporation, the requester shall provide a tax identification number, a certified copy of the "Certificate of Good Standing" from the office of the secretary of state or equivalent state agency in which it is incorporated, and the name of its statutory agent.

(2) If the requester claims to be eligible for the disclosure of personal information, the requester shall provide a statement indicating which of the statutory exceptions to nondisclosure of personal information applies. A requester may indicate eligibility on form "BMV1173" under only one exception. If a requester is eligible under one or more exceptions, he or she must fill out and submit an individual "BMV1173" form for each exception. Personal information will be disclosed only for the following purposes:

(a) For the use of a government agency, including, but not limited to, a court or law enforcement agency, in carrying out its functions, or for the use of a private person or entity acting on behalf of an agency of this state, another state, the United States, or a political subdivision of this state or another state in carrying out its functions;

(b) For use in connection with matters regarding motor vehicle or driver safety and theft; motor vehicle emissions; motor vehicle product alterations, recalls, or advisories; performance monitoring of motor vehicles, motor vehicle parts, and dealers; motor vehicle market research activities, including, but not limited to, survey research; and removal of non-owner records from the original owner records of motor vehicle manufacturers;

(c) For use in the normal course of business by a legitimate business or an agent, employee, or contractor of a legitimate business, but only for one of the following purposes:

(i) To verify the accuracy of personal information submitted to the business, agent, employee, or contractor by an individual;

(ii) If personal information submitted to the business, agent, employee, or contractor by an individual is incorrect or no longer correct, to obtain the correct information, but only for the purpose of preventing fraud, by pursuing legal remedies against, or recovering a debt, or security interest against, the individual;

(d) For use in connection with a civil, criminal, administrative, or arbitral proceeding in a court or agency of this state, another state, the United States, or a political subdivision of this state or another state or before a self-regulatory body, including, but not limited to, use in connection with the service of process, investigation in anticipation of litigation, or the execution or enforcement of a judgment or order;

(e) Pursuant to an order of a court of this state, another state, the United States, or a political subdivision of this state or another state;

(f) For use in research activities or in producing statistical reports, provided the personal information is not published, re-disclosed, or used to contact an individual;

(g) For use by an insurer, insurance support organization, or self-insured entity, or by an agent, employee, or contractor of that type of entity, in connection with any claims investigation activity, anti-fraud activity, rating, or underwriting;

(h) For use in providing notice to the owner of a towed, impounded, immobilized, or forfeited vehicle;

(i) For use by any licensed private investigative agency or licensed security service for any purpose permitted under division (B)(2) of section 4501.27 of the Revised Code;

(j) For use by an employer or by the agent or insurer of an employer to obtain or verify information relating to the holder of a commercial driver's license or permit that is required under the Commercial Motor Vehicle Safety Act of 1986, 49 U.S.C. 2701, et seq., as amended, which may be obtained through the "U.S. Government Publishing Office" at http://www.gpo.gov;

(k) For use in connection with the operation of a private toll transportation facility;

(l) For any use not otherwise identified in division (B)(2) of section 4501.27 of the Revised Code that is in response to a request for individual motor vehicle records, if the individual whose personal information is requested completes and submits to the registrar or deputy registrar form "BMV2095" giving express consent to such disclosures;

(m) For bulk distribution for surveys, marketing, or solicitations, if the individual whose personal information is requested completes and submits to the registrar or a deputy registrar form "BMV2095" giving express consent to such disclosures;

(n) For use by a person, state, or state agency that requests the information, if the person, state, or state agency demonstrates that it has obtained the written consent of the individual to whom the information pertains;

(o) For any other use specifically authorized by law that is related to the operation of a motor vehicle or to public safety.

(3) Form "BMV1173" shall advise the requester that the requester must comply with the provisions of division (B) or (C) of section 4501.27 of the Revised Code when using, selling, or re-disclosing any personal information pertaining to an individual's motor vehicle record obtained from the BMV.

(H) Except as provided in section 4501.272 of the Revised Code, the registrar, deputy registrar, or clerk at the title office of a clerk of court of common pleas shall not ask the applicant whether he or she wishes to give express consent or medical and disability express consent, but shall provide form "BMV2095" when requested by the applicant. The individual shall give his or her express consent by affirmatively marking the appropriate choice and filling out the entire form, and submitting the completed form to the registrar, deputy registrar, or clerk.

A person who completes a form "BMV2095" shall mail it, with the proper postage attached, to the address indicated on the form or shall submit it in person at an office of the BMV or of a deputy registrar or of a title office of a clerk of court of common pleas. Each deputy registrar and clerk of court of common pleas shall forward all completed form "BMV2095" to the BMV in the manner prescribed by the registrar. A mail express consent and a medical and disability express consent shall take effect only form "BMV2095" is received by the BMV at its main office and is thereafter processed.

The registrar shall prescribe form "BMV2095" which shall be completed by an individual, the individual's guardian, or an attorney who presents a signed written authorization made by the individual who wishes to give express consent to the release of his or her own personal information. A supply of form "BMV2095" shall be available at each office of the BMV, at each deputy registrar office, and at each title office of a clerk of court of common pleas. The form shall contain a statement that the individual's social security number and digital photo will not be disclosed even if express consent is given to release sensitive personal information. The language regarding giving express consent shall be in writing and shall appear on form "BMV2095" as indicated below:

(1) The express consent language shall read substantially as follows: "The Ohio Bureau of Motor Vehicles does not release personal information to other individuals or to businesses for bulk distribution for surveys, marketing, and solicitations. However, if you wish to authorize the release of your name and address and other personal information to other persons or businesses or to a specific person or business for these purposes, you may do so. Do you wish to authorize the release of this information?"

(2) The medical and disability express consent language shall read substantially as follows: "The Ohio Bureau of Motor Vehicles does not release personal information to other individuals, businesses, and others who request it. However, if you wish to authorize the release of your medical and disability information to others who request it or to a specific person or business, you may do so. Do you wish to authorize the release of your medical and disability information to individuals, businesses, and others who request it?"

(I) A person wishing to rescind a mail express consent, individual express consent, or medical and disability express consent may do so at any time by requesting form "BMV2095," and withdrawing his or her express consent by affirmatively marking the appropriate choice and filling out the entire form, and submitting the complete form to the registrar, deputy registrar, or clerk. Each deputy registrar and clerk of court of common pleas shall forward all completed form "BMV2095" to the BMV in the manner prescribed by the registrar. A rescinded mail express consent, individual express consent, or medical and disability express consent takes effect only after form "BMV2095" is received by the BMV at its main office and is thereafter processed.

(J) An express consent or medical and disability information express consent applies to all motor vehicle records containing the person's social security number if the person includes his or her social security number on form "BMV2095. " If a particular motor vehicle record of the person does not contain his or her social security number, the express consent or medical and disability express consent applies to the record if the person includes sufficient identifying information with reference to the record on the record confidentiality waiver form.

(K) The BMV will not give notice of nonconforming record requests as permitted by division (D) of section 4501.27 of the Revised Code, and regulate access to personal information as is required by section 1347.15 of the Revised Code and as defined in Chapter 4501-55 of the Administrative Code.

Last updated July 1, 2024 at 5:12 PM

History

Effective: July 1, 2024
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-12-03 Peace officer, correctional employee, and youth services employee residence address.

(A) As used in this rule:

(1) "Motor vehicle record" means a record that pertains to a driver's or commercial driver's license or permit, an identification card, a motor vehicle certificate of title, a motor vehicle registration, or motor vehicle identification plates.

(2) "Requestor" means a person who requests release of a motor vehicle record in accordance with rule 4501:1-12-02 of the Administrative Code.

(3) "Application" means an application for a driver's or commercial driver's license or permit, motor vehicle certificate of title, or a motor vehicle registration made in person to a deputy registrar or a clerk of court of common pleas.

(4) "Applicant" means a peace officer, correctional employee, or youth services employee as defined in section 4501.271 of the Revised Code who submits an application.

(5) "Opt-out" means an affirmative choice by an applicant on a "Record Confidentiality Request," form "BMV 2610" (9/18) or a "OBMV Record Request," form "BMV 1173" (1/23). Supply of such forms shall be available at each deputy registrar office or on-line at the bureau's website at http://www.bmv.ohio.gov/bmv_forms.stm.

(B) A requestor may request release of a motor vehicle record by completing a BMV 1173 and submitting any required documentation.

(C) The bureau will not provide the residence address of an applicant, who has exercised an opt-out, to any requestor except to a requestor defined in division (B)(1), (B)(2)(e), or (B)(2)(n) of section 4501.27 of the Revised Code and to requestors making a request pursuant to paragraph (D) of this rule.

Pursuant to section 149.43 of the Revised Code, the bureau shall disclose an applicant's residence address to a requestor defined in division (B)(1), (B)(2)(e), or (B)(2)(n) of section 4501.27 of the Revised Code, and when disclosure is not prohibited by application of state or federal law.

(D) A requestor, who is a peace officer, correctional employee, or youth services employee, and requests in person, his or her residence address contained in his or her own motor vehicle record, shall in order to be eligible for disclosure, prove his or her identity through presentation of his or her driver's license or identification card. Compliance with such a request by mail shall be accomplished by mailing back the motor vehicle record only to the requestor's last known residence address as determined in accordance with rule 4501:1-10-01 of the Administrative Code.

(E) An applicant who completes a BMV 2610 shall submit it in person at a deputy registrar office and present for inspection his or her peace officer, correctional employee, or youth services employee identification card with photograph.

(F) Each deputy registrar shall forward all completed BMV 2610s to the bureau by U.S. mail.

(G) An opt-out takes effect only after the BMV 2610 is received by the bureau at its main office and is thereafter processed. An opt-out expires on the expiration date of the applicant's driver's license, identification card, or commercial driver's license. Upon each renewal of the applicant's driver's license, identification card, or commercial driver's license, a new BMV 2610 must be completed and submitted in accordance with paragraph (E) of this rule.

(H) The clerk taking an application from an applicant applying on his or her own behalf for a driver's license or permit or motor vehicle registration shall not ask the applicant orally whether he or she wishes to exercise an opt-out. Once an applicant has exercised an opt-out and the opt-out has expired, the clerk taking a later application shall ascertain continued eligibility. If any applicant indicates to any clerk who takes an application that he or she wishes to exercise an opt-out, the clerk shall give the applicant a BMV 2610. An applicant who fails or refuses to affirmatively mark the form shall be deemed not to have exercised an opt-out.

(I) An applicant wishing to rescind an opt-out may do so at any time by requesting and completing a BMV 2610.

(J) The applicant shall include his or her social security number on the BMV 2610, and the opt-out shall apply to the driver's license and all motor vehicle records containing the applicant's social security number as indicated clearly on the form.

(K) Neither the bureau, nor any deputy registrar, nor any clerk of court of common pleas, nor any contractor with the bureau, nor any on-line motor vehicle record access provider, nor any employee of any of them, shall knowingly disclose any applicant's residence address contained in a motor vehicle record if the applicant has exercised an opt-out in accordance with this rule.

(L) An applicant, at the time of an application, may request that his or her Ohio business address be displayed on his or her driver's license or certificates of registration, or both. The applicant shall complete a BMV 2610, and shall present for inspection, his or her peace officer, correctional employee, or youth services employee identification card with photograph.

Upon properly completing and submitting the BMV 2610, the bureau shall issue a physical driver's license or identification card that displays the business address, but the bureau shall retain the residence address in its database.

(M) Eligibility to have the business address displayed on a driver's license expires with the license. Eligibility to have the business address displayed on certificates of registration expires on the expiration date of the applicant's driver's license, identification card, or commercial driver's license.

(N) The clerk taking an application from an applicant applying on his or her own behalf for a driver's license or permit or motor vehicle registration shall not be required to ask the applicant orally whether he or she wishes to request the use of his or her business address. Once an applicant has received a driver's license or certificate of registration with the business address displayed, the clerk taking a later application shall ascertain continued eligibility for display of the business address with the applicant by asking the applicant to complete the BMV 2610, and present for inspection, his or her peace officer, correctional employee, or youth services employee identification card with photograph.

(O) If any applicant indicates to any clerk who takes an application that he or she wishes to request use of the business address, the clerk shall give the applicant a BMV 2610.

Last updated July 1, 2024 at 5:13 PM

History

Effective: July 1, 2024
Promulgated Under: 119.03

Chapter 4501:1-13 Electronic Filing

Ohio Adm.Code 4501:1-13-01 Process for electronic filing of a certificate of title application on behalf of a purchaser, record retention requirements, and related definitions.

(A) The purpose of this rule is to set forth the location at which, and the manner in which, documents relating to the electronic title application and supporting documents are to be stored when an electronic motor vehicle dealer files the application for a certificate of title on behalf of the purchaser.

(B) Definitions

(1) Electronic motor vehicle dealer - means a motor vehicle dealer that has been designated as an electronic motor vehicle dealer by the registrar of motor vehicles as set forth in section 4503.035 of the Revised Code.

(2) Electronic record - means the electronically stored application for certificate of title and all supporting evidence submitted to the clerk from which a title may be issued.

(1) When a purchaser buys or leases a motor vehicle from an electronic dealer, the dealer shall create an electronic record containing the application for certificate of title and all supporting evidence from which a title may be issued.

(2) The dealer shall send the electronic record to a clerk of courts.

(3) The clerk of courts shall check the electronic record and, if the record appears to be in the proper form, shall issue an electronic certificate of title over the clerk's signature and seal with the clerk's seal unless the applicant specifically requests the clerk to issue a physical certificate of title instead of an electronic certificate of title.

(D) Retention of records

(1) All records shall be retained in a secure location for a period of five years.

(2) The electronic motor vehicle dealer may retain all records related to the electronic filing of a certificate of title application in either paper or electronic form.

(3) The electronic motor vehicle dealer shall make all records available upon a reasonable request of the registrar or the registrar's designee.

(4) The electronic motor vehicle dealer shall store all records in a manner and location that ensures that the records are secure and that confidentiality is maintained.

Last updated November 5, 2025 at 9:11 AM

History

Effective: November 1, 2025
Promulgated Under: 119.03

Ohio Adm.Code 4501:1-13-02 Certificate of title issued on power of attorney from a licensed motor vehicle dealer.

(A) A clerk may issue a certificate of title applied for by an agent of a licensed motor vehicle dealer when the agent has a valid, current, and properly executed power of attorney from the dealer.

(B) The agent for the licensed motor vehicle dealer shall present proof of the agent's identity in the form of a state driver's license, state issued identification card, or other form of identification deemed acceptable by the registrar.

(C) In accordance with section 2921.13 of the Revised Code, licensed motor vehicle dealers and agents who make false statements on the power of attorney may be found guilty of falsification, or falsification in a theft offense.

Last updated August 14, 2025 at 10:11 AM

History

Effective: March 23, 2015
Promulgated Under: 119.03

Chapter 4501:1-14 Automatic Title Processing Board

Ohio Adm.Code 4501:1-14-01 Notice of meetings.

(A) Any person may obtain information regarding the time and location of all regularly scheduled meetings and information regarding the time, location, and purpose of any special meetings of the board, its subcommittees, and special committees. Requests for notice of meetings may be submitted to the automated title processing (ATP) board in written form, or may be made in person during regular business hours to the registrar of motor vehicles on behalf of the board. Notice of scheduled board meetings will be placed on the bureau of motor vehicles website. The website is available at https://www.bmv.ohio.gov/titles-board.aspx.

(B) Written requests for notice of meetings may be general in nature or may be specific to meetings where a particular type of business will be considered. Such requests are to include the name of the person submitting the request, any organization with which he is affiliated, mailing address, telephone number, and whether notice is sought for all or specified types of meetings.

(C) The board will provide twenty-four hour advance notice of special meetings of the board, subcommittees, and special committees to representatives of news organizations, in accordance with section 121.22 of the Revised Code, who have submitted written requests for such notice to the registrar of motor vehicles. In the event that an emergency meeting is scheduled and twenty-four hour notice is not possible, the board will notify those representatives of news organizations who have requested notice in accordance with this paragraph, as soon as is reasonably possible after such meeting is scheduled. The notice requested by representatives of news organizations pursuant to this rule may be general or specific in nature.

Last updated July 1, 2024 at 5:13 PM

History

Effective: July 1, 2024
Promulgated Under: 119.03