rp-04-44.pdf

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Part III

Administrative, Procedural and Miscellaneous

26 CFR 601.201: Rulings and determination letters.
(Also Part I, § 412.)

Rev. Proc. 2004-44

SECTION 1. PURPOSE

The purpose of this revenue procedure is to outline the procedure by which a
plan administrator or a plan sponsor may request and obtain approval for an extension
of an amortization period in accordance with § 412(e) of the Internal Revenue Code and
section 304(a) of the Employee Retirement Income Security Act of 1974 (ERISA), Pub.
L. 93-406, 1974-3 C.B. 1, 42.

SECTION 2. BACKGROUND INFORMATION

.01 Statute—Section 412(e) of the Code and section 304(a) of ERISA provide
that the period of years required to amortize any unfunded liability of any plan may be
extended by the Secretary of Labor for a period of time (not in excess of 10 years).

.02 Reorganization Plan—Reorganization Plan No. 4 of 1978, 1979-1 C.B.
480, which became effective December 31, 1978, transferred the function described in
subsection .01 to the Secretary of the Treasury.

SECTION 3. REQUESTS FOR APPROVAL TO EXTEND AN AMORTIZATION
PERIOD

.01 Who may submit--Only a plan administrator, plan sponsor, or an
authorized representative of either may submit a request for approval to extend the
period of years required to amortize any unfunded liability. The request must be signed
by the taxpayer maintaining the plan (hereinafter referred to as "applicant") or an
authorized representative of the applicant who either must be identified in (a), (b), or (c)
of subsection 9.02(11) of Rev. Proc. 2004-4, 2004-1 I.R.B. 125, or must be an enrolled
actuary within the meaning of § 7701(a)(35) of the Code. Where an authorized
representative signs the request or will appear before the Service in connection with the
request, a Form 2848, Power of Attorney and Declaration of Representative, must be
submitted with the request. For multiemployer plans, the request must be made by the
Board of Trustees (which shall be deemed to be the applicant) or by an authorized
representative of the Board of Trustees. An individual is not an authorized

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representative of the applicant merely on account of being an administrator or trustee of
the plan.

.02 Submission.--Requests for approval to extend an amortization period must
be submitted to:

Employee Plans
Internal Revenue Service
Commissioner, TE/GE
Attention: SE:T:EP:RA
P.O. Box 27063
McPherson Station
Washington, D.C. 20038

The user fee required by Rev. Proc. 2004-8, 2004-1 I.R.B. 240, or its successors, must
be sent with such requests.

.03 Necessary Procedural Documents.--A request will not be considered
unless it complies with (1) through (3) below.

(1) The request also must contain a declaration in the following form: "Under the
penalties of perjury, I declare that I have examined this request, including
accompanying documents, and to the best of my knowledge and belief, the facts
presented in support of the request are true, correct, and complete." This
declaration must be signed by the applicant (e.g., an authorized officer of a
corporation). The signature of an individual with a power of attorney will not
suffice for the declaration. See section 9.02(13) of Rev. Proc. 2004-4,
supra, at
142.

(2) Because a request for an extension constitutes a request for a ruling, compliance
with section 6110 of the Code is also required. Section 601.201 of the Statement
of Procedural Rules sets forth the requirements applicable to requests for rulings
and determination letters which are subject to section 6110. Section 601.201(e)
furnishes specific instructions to applicants.

The applicant must provide with the request either a statement of proposed
deletions and the statutory basis for each proposed deletion, or a statement that
no information other than names, addresses, and taxpayer identifying numbers
need be deleted.

(3) The applicant must provide a copy of a written notification to each employee
organization representing employees covered by the plan, and each participant,
beneficiary, and alternate payee of the plan, that an application for an extension
of the amortization period under § 412(e) has been submitted to the Service.
The original of the written notification must bear a signature by an appropriate
officer of the applicant and must be in substantially the form set forth in the Model

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Notice found in the Appendix A to this revenue procedure. The Service does not
require the applicant to furnish any information in addition to that required by the
Model Notice in the Appendix A to plan participants, beneficiaries, alternate
payees, or employee organizations as part of the extension application process,
but additional information may, of course, be provided by the applicant pursuant
to the collective bargaining process or otherwise.

The application must state that such notice was hand delivered or mailed to the
last known address of each employee organization, participant, beneficiary, and
alternate payee (within the meaning of § 414(p)(8)) within 14 days prior to the
date of the application. If the applicant makes a reasonable effort to carry out the
provisions of this paragraph, failure of an employee organization, participant,
beneficiary, or alternate payee to receive the notice will not cause the applicant
to fail the notice requirement. However, merely posting the notice on a bulletin
board is not sufficient to satisfy this requirement.

.04 Necessary Information.--The applicant must furnish appropriate evidence
that the extension of the amortization period is needed to continue the plan or to prevent
a substantial curtailment of pension benefit levels or employee compensation, and that
a denial of the extension would be adverse to the interests of the plan participants in the
aggregate. What constitutes appropriate evidence will depend on the facts and
circumstances of each case. A response must be furnished for each of the paragraphs
(1) through (6) below. In certain cases, some of the material described in paragraphs
(1) through (6) may be inapplicable, unavailable, inappropriate or burdensome to
furnish. In such cases, the applicant should furnish a statement indicating why the
material for a particular paragraph is inapplicable, unavailable, inappropriate or
burdensome.

(1) General facts concerning the employer.

A brief statement should be submitted concerning: (a) the history of the
employer and its primary business; (b) the ownership of the employer and any
recent or contemplated changes (such as acquisitions, mergers, discontinuances
of operations) which might have a bearing on the employer's organization or
financial condition; (c) whether the employer is aggregated with any other entity
for purposes of § 414(b), (c), (m) or (o); and (d) whether the plan is also
maintained by employers described in (c) above or any other employers.

(2) The financial condition of the employer.

For plans other than multiemployer plans, the latest available annual financial
report of the employer and each of the other entities included within the
controlled group of which the employer is a member. This submission must
include at least the balance sheet, profit and loss statement, cash flow statement,
and notes to the financial statement. Recent interim financial reports for each of
the controlled group members, if available, should also be submitted along with

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an interim financial report covering the corresponding period for the previous
year. If the employer submits financial reports to the Securities and Exchange
Commission, these reports should be submitted for the same period as the
annual financial report. Preferably, the financial report should include certified
financial statements. If certified financial statements have not been prepared, an
uncertified report is acceptable. If neither certified nor uncertified reports are
available, a copy of the company's latest available federal income tax return,
including all of the supporting schedules, must be submitted.

For multiemployer plans, the financial information described in the above
paragraph must only be submitted for employers who either (1) are represented
on the Board of Trustees or (2) made or were required to make five percent or
more of the total required contributions under the collective bargaining
agreements relating to the plan for which the extension is requested. In addition,
the applicant must submit a general description of the financial state of the
industry in which employees covered by the plan are employed. Regardless of
whether any employer makes more than five percent of the total contributions, a
general description of the financial state of the industry in which employees
covered by the plan are employed is required. For purposes of this paragraph, a
multiple employer plan for which the plan administrator did not make an election
under § 413(c)(4)(B) of the Code is required to submit the same information as a
multiemployer plan. Financial information of employers contributing to a
multiemployer plan (identified by name of plan and plan number) must be
submitted directly from the contributing employers to the Service at the same
time that the submission is made to the following address:

Employee Plans
Internal Revenue Service
Commissioner, TE/GE
Attention: SE:T:EP:RA
P.O. Box 27063
McPherson Station
Washington, D.C. 20038

(3) Information concerning the extension of the amortization period. Information
concerning the extension of the amortization period should include the following.

(a) The unfunded liability for which an extension of the amortization period is
requested.

(b) The reasons why an extension of the amortization period is needed.

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(d) Information concerning the actions taken by the applicant to reduce the
plan’s unfunded liability before the request for an extension has been
made. Such actions would include the reduction of future plan benefit
accruals and increases in employer contribution rates. Also describe any
benefit reductions, contribution rate increases, or other actions that are
intended to be taken in the future.

(e) Projections of (i) funding standard account credit balance/accumulated
funding deficiencies, (ii) actuarial value of assets and market value of
assets, (iii) current liabilities, and (iv) funding ratios, for the length of the
extension of the amortization period requested and for the period ten (10)
years afterwards. For example, if the applicant requests an extension of
ten (10) years, the projections should be for a 20-year period. These
projections must be prepared by an enrolled actuary.

(f) The plan year for which the extension is requested, i.e., the first plan year
for which the extension of the amortization period will be reflected in the
determination of the minimum funding standard for the plan (e.g.,
1/1/2004—12/31/2004).

The Service may request additional information as needed.

(4) Facts concerning the pension plan. For each pension plan for which an
extension is requested, the following information should be supplied.

(a) The name of the plan, the plan's identification number, and file folder
number (if any).

(b) The date the plan was adopted.

(d) The classes of employees covered.

(e) The number of employees covered.

(f) A copy of the current plan document and the most recent summary plan
description.

(g) A copy of the most recent determination letter issued to the plan.

(h) A brief description of all plan amendments adopted during the year for
which the extension is requested and the previous four years which affect
plan costs, including the approximate effect of each amendment on such
costs.

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(i) The most recent actuarial report plus any available actuarial reports for the
preceding two plan years. Also, if not shown in that report, the present
value of accrued benefits, present value of vested benefits, and fair
market value of assets (excluding contributions not yet paid).

(j) A description of how the plan is funded (i.e., trust fund, individual
insurance policies, etc.).

(k) A list of the contributions actually paid in each month, from the
twenty-fourth month prior to the beginning of the plan year for which the
extension is requested through the date of the request and the plan year
to which the contributions were applied, with the employee contributions
and the employer contributions listed separately.

(l) The approximate contribution required to meet the minimum funding
standard. For defined benefit plans, this amount should be determined by
the plan's enrolled actuary.

(m) A copy of the most recently completed Annual Return/Report of Employee
Benefit Plan (Form 5500 series, as applicable) and in the case of a
defined benefit plan, a copy of the corresponding Actuarial Information
schedule (Schedule B of Form 5500).

(n) A copy of each ruling letter that waived the minimum funding standard
during the last 15 plan years, a statement of the amount waived for each
plan year, and a statement of the outstanding balance of the amortization
base for each waived funding deficiency. The outstanding balance of the
amortization base for each waiver is to be calculated as of the first day of
the plan year for which an extension is being requested.

(o) A copy of each ruling letter that granted, under § 412(e) of the Code and
section 304(a) of ERISA, an extension of time to amortize any unfunded
liability which became applicable at any time during the last 15 plan years.

(5) Other pension, profit-sharing, or stock bonus plans. If the employer maintains
more than one plan, an outline of the essential facts for each such plan should be
submitted. This should include:

(a) A brief description of the plan, including the name of the plan and its plan
year.

(b) The number of employees covered.

(d) The approximate annual contribution required.

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(e) The amount of contributions that have been made, or are intended to be
made, for any plan year of such other plan commencing in, or ending in,
the plan year for which the extension is requested.

(f) A statement as to whether a request for a waiver of the minimum funding
standard or an extension of an amortization period is contemplated for the
plan.

(6) Other information.

(a) Describe the nature of any matters pertaining to the plan which are
currently pending or are intended to be submitted to the Service, the
Department of Labor or the Pension Benefit Guaranty Corporation.

(b) Furnish details of any existing arbitration, litigation, or court procedure
which involves the plan.

.05 Checklist.--A checklist has been provided in Appendix B for the convenience of
the taxpayer submitting the request. This checklist should be signed, by the taxpayer or
authorized representative, and dated and placed on top of the request.

SECTION 4. DEADLINE FOR REQUESTING AN EXTENSION OF THE
AMORTIZATION PERIOD

All extension requests should be submitted by the last day of the plan year for
which the extension is intended to take effect. The Service will consider applications for
extensions submitted after this date only upon a showing of good cause. In seeking an
extension of an amortization period with respect to a plan year which has not yet ended,
the applicant may have difficulty in furnishing sufficient current evidence in support of
the request. For this reason it is generally advised that a request not be submitted
earlier than 180 days prior to the end of the plan year for which the extension is
requested.

SECTION 5. GENERAL

Employers who have difficulty in furnishing the information specified in this
revenue procedure may call the Employee Plans Customer Assistance Service at
1-877–829–5500 (a toll-free number), or write for guidance to the following address:

Internal Revenue Service
Commissioner, TE/GE
Attention: SE:T:EP:RA:T:A

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1111 Constitution Avenue, N.W.
Washington, D.C. 20224

In appropriate instances, pre-submission conferences may be afforded in addition to
conferences available under Rev. Proc. 2004-4.

SECTION 6. BANKRUPTCY PETITIONS

If the applicant or a significant number of controlled group members file a
bankruptcy petition after the request for an extension of an amortization period is
submitted to the Service, the applicant must provide to the Service an update to the
information required to be submitted in section 3 of this revenue procedure, especially
the financial information in section 3.04(2).

SECTION. 7. EFFECTIVE DATE

This revenue procedure is effective for all ruling requests received after August 2,
2004, the date of its publication in the Internal Revenue Bulletin.

SECTION 8. EFFECT ON OTHER REVENUE PROCEDURES

Rev. Proc. 2004-4 is modified to the extent that this revenue procedure provides
special procedures for issuing rulings with respect to requests for an extension of an
amortization period.

Rev. Proc. 79-61, 1979-2 C.B. 575, is superseded

SECTION 9. PAPERWORK REDUCTION ACT

The collection of information contained in this revenue procedure has been
reviewed and approved by the Office of Management and Budget in accordance with
the Paperwork Reduction Act (44 U.S.C. section 3507) under control number 1545-
1890.

An agency may not conduct or sponsor, and a person is not required to respond
to, a collection of information unless the collection of information displays a valid OMB
control number.

The collection of information in this revenue procedure is in section 3 and
Appendix B. This collection of information is required to evaluate, process and obtain
approval of the request for an extension of an amortization period. This information will
be used to make determinations on extensions of the amortization period under §

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412(e) of the Code. The likely respondents are businesses or other for-profit institutions
and nonprofit institutions.

The estimated total annual reporting/recordkeeping burden is 2500 hours.

The estimated annual burden per respondent/recordkeeper varies from 71 to 129
hours, depending on individual circumstances, with an estimated average burden of 100
hours. The estimated number of respondents/recordkeepers is 25.

The estimated annual frequency of responses is one.

Books or records relating to a collection of information must be retained as long
as their contents may become material in the administration of any internal revenue law.
Generally, tax returns and tax return information are confidential, as required by 26
U.S.C. section 6103.

DRAFTING INFORMATION

The principal author of this revenue procedure is John C. Heil of the Employee Plans,
Tax Exempt and Government Entities Division. For further information regarding how
this revenue procedure applies to employee plans matters, contact the Employee Plans
Customer Assistance Service at 1–877–829–5500 (a toll-free call). Mr. Heil’s telephone
number is (202) 283–9694 (not a toll-free call).

APPENDIX A

MODEL NOTICE OF APPLICATION FOR AN
EXTENSION OF AN AMORTIZATION PERIOD
TO EMPLOYEE ORGANIZATIONS (UNIONS),
PARTICIPANTS, BENEFICIARIES, AND ALTERNATE PAYEES

This notice is to inform you that an application for an extension of an amortization
period for unfunded liability under § 412(e) of the Internal Revenue Code (Code) and
section 304 of the Employee Retirement Income Security Act of 1974 (ERISA) has been
submitted by [INSERT APPLICANT’S NAME] to the Internal Revenue Service (Service)
for the [INSERT PLAN NAME] for the plan year beginning [INSERT DATE].

Under § 412(f)(4)(B) of the Code and section 304(a) of ERISA, the Service will
consider any relevant information submitted concerning this application for an extension of
the amortization period for unfunded liability. You may send this information to the
following address:

Director, Employee Plans
Internal Revenue Service
Attn: SE:T:EP:RA:T:A
1111 Constitution Avenue, N.W.
Washington, D.C. 20224

Any such information should be submitted as soon as possible after you have received this
notice. Due to the disclosure restrictions of § 6103 of the Code, the Service can not
provide any information with respect to the extension request itself.

In accordance with section 104 of ERISA and section 2520.104b-10 of the
Department of Labor Regulations (29 C.F.R. Part 2520), annual financial reports for this
plan, which include employer contributions made to the plan for any plan year, are
available for inspection at the Department of Labor in Washington, D.C. Copies of such
reports may be obtained upon request and upon payment of copying costs from the
following address:

Public Disclosure Room
Room N-5507
Employee Benefits Security Administration
U.S. Department of Labor
200 Constitution Avenue, N.W.
Washington, D.C. 20210

As required by section 104(b)(2) of ERISA, copies of the latest annual plan report
are available for inspection at the principal office of the plan administrator, who is located
at [INSERT ADDRESS]. Copies of the annual report may be obtained upon request and

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upon payment of a copying charge of [INSERT CHARGE] by writing to the plan
administrator at the above address.

The following information is provided pursuant to § 412(f)(4)(A) of the Code and
section 303(e)(1) of ERISA:

Present Value of Vested Benefits $_____________

Present Value of Benefits, calculated as though the plan terminated $___________

Fair Market Value of Plan Assets $_____________

The above present values were calculated using an interest rate or rates of [INSERT
INTEREST RATE(S)].

[SIGNATURE OF APPROPRIATE OFFICER OF THE PLAN SPONSOR]
[INSERT NAME]
[INSERT TITLE]

Appendix B

REQUEST FOR EXTENSION OF AN AMORTIZATION PERIOD CHECKLIST
IS YOUR SUBMISSION COMPLETE?

Instructions

The Service will be able to respond more quickly to your request for an extension of an
amortization period if it is carefully prepared and complete. To ensure your request is in
order, use this checklist. Answer each question in the checklist by inserting Y for yes, N
for no, or N/A for not applicable, as appropriate, in the blank next to the item.
Sign and
date the checklist (as taxpayer or authorized representative) and place it on top of
your request.

You must submit a completed copy of this checklist with your request. If a completed
checklist is not submitted with your request, substantive consideration of your
submission will be deferred until a completed checklist is received.

__________
1. If you want to designate an authorized representative, have you
included a properly executed Form 2848 (Power of Attorney and
Declaration of Representative)?

__________
2. Have you satisfied all the requirements of Rev. Proc. 2004-4 or its
successors (especially concerning signatures and penalties of perjury
statement)? (See section 3.03(1))

__________
3. Have you included statement of proposed deletions? (See
section 3.03(2))

__________
4. Have you included the user fee required under Rev. Proc. 2004-8 or its
successors? (See section 3.02)

__________
5. Have you included a copy of the written notification that an application
for an extension of an amortization period has been submitted and a
statement that such notice was hand delivered or mailed to each
employee organization, participant, beneficiary and alternate payee?
(See section 3.03(3) and Appendix A)

__________
6. Have you included the general facts concerning the employer? (See
section 3.04(1))

__________
7. Have you included a description of the employer’s financial condition?
(See section 3.04(2))

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__________
8. Have you included information concerning the extension of the
amortization period? (See section 3.04(3))

__________
9. Have you included information concerning the pension plan? (See
section 3.04(4))

__________
10. Have you included information concerning other pension, profit-
sharing, or stock bonus plans of the employer? (See section 3.04(5))

__________
11. Have you included information concerning other matters pertaining to
the plan? (see section 3.04(6))

_____________________________________________________________________
Signature Date

_____________________________________________________________________
Title or Authority

_____________________________________________________________________
Typed or printed name of person signing checklist

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