Chapter 93 – Request for funding and funding allocations

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§3-93-1
HAWAII ADMINISTRATIVE RULES
TITLE 3
DEPARTMENT OF ACCOUNTING AND GENERAL SERVICES
SUBTITLE 9
STATE FOUNDATION ON CULTURE AND THE ARTS
CHAPTER 93
REQUEST FOR FUNDING AND FUNDING ALLOCATIONS
§3-92-1 General requirements
§3-93-2 Application forms
§3-93-3 Review of application forms
§3-93-4 Determination of funding allocations
§3-93-1 General requirements. All applicants for
grants, subsidies, and purchases of service shall comply
with chapter 42, HRS, and chapter 6-3, Hawaii
Administrative Rules entitled "Grants, Subsidies and
Purchases of Service", adopted by the department of budget
and finance. [Eff: Feb 12, 1987] (Auth: HRS §9-5) (Imp:
HRS §§9-3, 9-5, 42-1 to 42-4, 42-12)
§3-93-2 Application forms. (a) Application forms
shall be made available at the SFCA office and at places
designated by the SFCA at least thirty days prior to the
application deadline.
(b) An applicant shall submit fifteen sets of their
completed forms to the SFCA office and any additional sets
required by the state director of finance. Additional
evidence such as the bylaws and policies of the applicant,
may be required by the SFCA as necessary to establish that
the applicant meets the standards of section 42-2, HRS.
(c) The forms designated by the SFCA to be used are:

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(1) Provider profile form:
(A) This form shall consist of identifying
information of the applicant including the
name of the organization, address,
telephone, name of contact person,

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§3-93-2
title, telephone, and tax-exempt status; and
(B) Brief description of the organization
including the year founded, its purpose, and
major activities, its management and
artistic staff, membership, and financial
information.
(2) Service proposal forms which shall include
identifying information about the organization’s
proposal: project title, project period,
objectives to be accomplished, description of
activities to be performed, qualifications of the
personnel conducting the activities, project
impact, budget expenses, budget revenues, and
certification that the information furnished on
the application form is true and correct to the
best of the applicant’s knowledge and belief.
(d) The forms, instructions, guidelines, and
timetable shall be subject to change as may be necessary.
[Eff: Feb 12, 1987] (Auth: HRS §9-5) (Imp: HRS §§9-3, 9-5,
42-2, 42-12)
§3-93-3 Review of application forms. (a) All
applications must be received in the foundation office no
later than the submittal deadline indicated by SFCA on the
application forms. Application forms shall be reviewed to
determine compliance with standards established by chapter
42, HRS; said determination is to consider the
reasonableness, efficiency, and effectiveness of the
proposal in achieving the objectives of the SFCA.
(b) Application forms shall be evaluated by advisory
panels selected by the SFCA. Evaluations shall be based on
the following criteria:
(1) Artistic quality and/or merit of the activity;
(A) Professional or qualified presentors; and
(B) Quality of past programming and services
provided.
(2) The need for the activity in the community;
(A) Number of persons impacted by the activity;
(B) Breadth and scope of activity; and
(C) Target group to be affected.
(3) The ability of the applicant to complete the
activity;

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(A) Track record of successfully completed
projects and/or programs;
(B) Organizational stability and fiscal
responsibility;
(C) Evidence of non-state financial or in-kind
support;
§3-93-3
(D) Evidence of management and support services
to carry out the activity;
(E) Sufficient cash operating budget in the past
fiscal year; and
(F) Demonstrated competence and prior experience
of the applicant in providing the proposed
activities.
(4) The public purpose to be served;
(A) The degree to which the program supports,
augments or supplants state programs and
objectives; and
(B) The impact of not funding the request.
(5) Appropriateness, feasibility and cost
effectiveness of the proposed activities; and
(6) Evidence of clear, realistic objectives and
methods of implementation.
(c) In determining the priority ranking for all
applications reviewed, the SFCA shall see that there is an
opportunity for all arts and humanities activities to be
presented to as wide an audience as possible.
(d) Criteria for determining priority ranking of all
application reviewed are:
(1) High artistic quality and/or merit of the
proposal;
(2) Large number of people impacted;
(3) Ability and history of accomplishing quality
activities effectively and on a timely basis;
(4) Utilization of funding in a cost effective
manner; and
(5) Accessibility to special groups of people as the
handicapped, aged or groups deprived access to
arts and humanities activities.
(e) Higher priority shall be given to purchases
of service applications over grants-in-aid and subsidy
applications. [Eff: Feb 12, 1987] (Auth: HRS §9-5) (Imp:
§§9-3, 9-5, 42-4)

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§3-93-4 Determination of funding allocations.
(a) The foundation shall determine the amount of
funds to be allocated to each panel based on a review of
each panel’s past funding levels, the numbers of eligible
applications submitted in each panel area, the amounts of
requests in each panel area, and community needs.
(b) In the event appropriations are reduced or other
additional funds become available through canceled
projects, release of restricted funds, additional
appropriations, federal grants or other means, the
foundation shall determine the amounts and methods for
allocations in
§3-93-4
accordance with its rules, chapter 42, HRS, chapter 6-3
Hawaii Administrative Rules adopted by the department of
budget and finance, and legislative intent. [Eff: Feb 12,
1987] (Auth: HRS §9-5) (Imp: §9-3, 9-5, 42-1 to 42-12)