Alabama Administrative Code Chapter 280-X-13 — Administration of Program

280 Alabama Board of Dental Scholarship Awards

Ala. Admin. Code r. 280-X-13-.01 Office To Administer Program

(a) The executive committee has the authority to engage the University of Alabama in Birmingham to equip and maintain an office for the administration of the Alabama Dental Scholarship-Loan Program on the UAB campus. The cost of equipping and maintaining this office shall not exceed the amount appropriated each year to administer the scholarship loan program.

(b) The executive committee may choose administrator other than the University of Alabama in Birmingham to administer all of its Loan and Scholarship Programs.

History

• Author: J. Matt Bledsoe, Dr. Bob Jones
• Authority: Code of Ala. 1975, §§16-47-76 through 16-47-81.
• Filed September 22, 1982. Amended: Published July 31, 2020; effective September 14, 2020.

Ala. Admin. Code r. 280-X-13-.02 Agreement With The Administrator

In all agreements to administer the scholarship and loans Programs, the administrator shall agree to the following:

(a) Provide adequate office space in a convenient location.

(b) Maintain the facilities allocated as office space.

(c) Provide all office equipment and supplies.

(d) Employ with the approval of the executive committee all necessary personnel to carry out the duties of this office. The salary of each employee must be approved by the executive committee. Employees will include:

1. An accountant who will have the responsibility of:

(i) Maintaining an accurate and up-to-date record of all transactions between the Board and each recipient.

(ii) Depositing all appropriations received from the State Treasury in a local bank approved by the executive committee.

(iii) Depositing all monies received as payment of loans in the same bank.

(iv) Distributing payments to loan recipients.

(v) Sending at least one up-to-date statement each year to loan recipients with active accounts.

(vi) Serving as secretary to the Board.

2. An executive secretary who will:

(i) Supervise the performance of the accountant.

(ii) Serve as the liaison officer between the Board and the University of Alabama School of Dentistry.

(iii) Serve as advisor to the Board on the procedure to follow in awarding loans and scholarships and in the repayment of loans.

(iv) Rather than appoint an executive secretary, the Board has the prerogative to assign his/her duties to a member of the executive committee.

3. Other employees wherever and whenever appropriate.

(i) Pay all costs to cover official meetings of the Board such as consultation fees, travel, subsistence and so forth.

History

• Author: J. Matt Bledsoe, Dr. Bob Jones
• Authority: Code of Ala. 1975, §§16-47-76 through 16-47-81.
• Filed September 22, 1982. Amended: Published July 31, 2020; effective September 14, 2020.

Ala. Admin. Code r. 280-X-13-.03 Annual Appropriation

The Board will request an exception be made to the state policy of distributing appropriated funds. The executive committee is authorized to request that the funds appropriated to the Board be distributed by the State Treasurer in three equal payments beginning with the first quarter of the school fiscal year (October 1), the second payment being made at the beginning of the second quarter (January 1), and the third payment being made at the beginning of the third quarter (April 1).

History

• Authority: Code of Ala. 1975, §§16-47-76 through 16-47-81.
• Filed September 22, 1982.

Ala. Admin. Code r. 280-X-13-.04 Payment Of Awards

Checks in the amount to pay loan recipients one-third (1/3) of their annual award will be distributed on or about October 15, January 15, and April 15 provided the approved appropriation is received as stipulated in 280-X-13-.03.

History

• Authority: Code of Ala. 1975, §§16-47-76 through 16-47-81.
• Filed September 22, 1982.