Homeowners Association of Players Club Villas Townhomes, Inc., The v. QBE Insurance Corporation

IN THE UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF COLORADO
Civil Action No. 1:22-cv-02364-NYW-SBP
THE HOMEOWNERS ASSOCIATION OF PLAYERS CLUB VILLAS TOWNHOMES, INC.,
a Colorado Non-Profit Corporation,
Plaintiff,
v.
QBE INSURANCE CORP., a Pennsylvania Corporation,
Defendant.
______________________________________________________________________________
ORDER GRANTING MOTIONS TO STRIKE AND FOR LEAVE TO FILE SURREPLY
______________________________________________________________________________
Susan Prose, United States Magistrate Judge
This action involves an insurance dispute between Plaintiff Homeowners Association of
Players Club Villas Townhomes, Inc. (the “HOA”) and Defendant QBE Insurance Corp.
(“QBE”). The case comes before the court on QBE’s motion, ECF No. 49 (“Motion to Strike” or
“Motion”), asking the court to strike the second report of Paul Douglas, the HOA’s retained
expert, ECF No. 53-6 (“Second ESI Report”). The HOA responded, ECF No. 53 (“Response”),
and QBE replied, ECF No. 60 (“Reply”). The HOA has sought leave to file a surreply. ECF
No. 61 (“Motion for Leave”). This court considers the Motion to Strike and Motion for Leave
pursuant to 28 U.S.C. § 636(b). See ECF Nos. 50, 62. For the reasons set forth below, the court
respectfully GRANTS both Motions.
I. 	Motion for Leave to File Surreply
As a threshold matter, this court considers the Motion for Leave, in which the HOA
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requests leave to file a surreply in opposition to the Motion to Strike. The HOA argues that a
surreply is warranted because QBE “levels several false allegations about the truthfulness of
certain statements made by [the HOA’s] counsel.” Motion for Leave at 2. In the proposed
surreply, ECF No. 61-1, the HOA seeks “to rebut those false allegations” and to file a
supplemental declaration from its counsel, Alan T. Dickey, ECF No. 61-2, that purports to
clarify when counsel knew of certain events related to the alleged discovery violation at issue
here. QBE opposes this request and argues that its reply brief merely “refuted [the HOA]’s
position and did not present any new argument or material fact not already in the record.” ECF
No. 65 at 2.
Neither the Federal Rules of Civil Procedure nor the Local Rules governing civil cases in
this District allow for surreplies as a matter of right. Carlson v. Colo. Ctr. for Reprod. Med.,
LLC, 341 F.R.D. 266, 276 (D. Colo. 2022). While surreplies are an “unusual privilege,” S.E.C. v.
Harman Wright Grp., LLC, 777 F. App’x 276, 278 (10th Cir. 2019), “[a] district court must
permit a surreply where it relies on new materials—i.e., new evidence or new legal argument—
raised in a reply brief.” Carlson, 341 F.R.D. at 276 (quoting United Fire & Cas. Co. v. Boulder
Plaza Residential, LLC, No. 06-cv-00037-PAB-CBS, 2010 WL 420046, at *10 (D. Colo. 2010)
(citing Pippin v. Burlington Res. Oil & Gas Co., 440 F.3d 1186, 1192 (10th Cir. 2006))).
Pursuant to these standards, the court finds that it is appropriate to allow the filing of the HOA’s
surreply. In its Reply, QBE disputed the veracity of certain representations made by counsel in
the HOA’s response, and in the interest of resolving the instant dispute on a complete record, the
court finds that the HOA should be allowed to respond to these arguments. The court therefore
GRANTS the HOA’s Motion for Leave, ECF No. 61, and considers the surreply and the
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accompanying Supplemental Declaration of Alan T. Dickey, ECF No. 61-2 (“Supp. Dickey
Decl.”), in deciding the Motion to Strike.
II. 	Motion to Strike
A. 	Procedural and Factual Background
The HOA claims that its buildings, which are located at 103 Sugar Plum Way in Castle
Rock, Colorado (hereafter, “the Property”), were damaged by a hailstorm on June 5, 2021.
Complaint, ECF No. 1 ¶ 5. The HOA sought coverage under its insurance policy with QBE, who
investigated the claim, adjusted the estimate, and paid out the value of the claim less the
deductible. The HOA disagreed with QBE’s valuation and subsequently filed this lawsuit
seeking damages for breach of contract, common law bad faith, and violation of Colorado
Revised Statutes §§ 10-3-1115 and 1116. See generally id.
Prior to filing this case, the HOA retained Engineering Specialists Incorporated (“ESI”)
to inspect the roofs at the Property. Reply at 3. Anthony Siapush, a Certified Environmental
Specialist who worked for ESI, inspected the roofs of five of the 43 buildings on the Property on
June 14, 2022. See ECF No. 53-2 at 7, 9-11. On July 7, 2022, ESI submitted a formal report of
this inspection, ECF No. 53-2 (“First ESI Report”), which was signed by Mr. Siapush; Andrew
Gonka, a forensic consultant; and Paul M. Douglas, a professional engineer who has been
designated by the HOA as its expert in this matter. Id. at 17. Sometime before the HOA filed the
instant action on September 14, 2022, it provided a copy of the First ESI Report to QBE’s claims
handler. Affidavit of Peter J. Morgan, ECF No. 49-1 (“Morgan Aff.”) ¶ 4 n.1.1
1 Mr. Morgan withdrew as QBE’s counsel on March 18, 2024, ECF No. 45, and was succeeded
by attorney Jane E. Young.
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The court set an affirmative expert disclosure deadline of September 1, 2023. ECF
No. 26. The HOA made its initial expert disclosures on that date, but “inadvertently” disclosed
QBE’s engineering expert (Peter Marxhausen, P.E.), instead of the HOA’s engineering expert
(Mr. Douglas). Declaration of Alan T. Dickey, ECF No. 53-1 (“Dickey Decl.”) ¶ 4; see also
9/1/2023 Plaintiff’s 26(a)(2) Designation of Expert Witnesses, ECF No. 53-4. On November 27,
2023, following a telephone call with QBE’s counsel, Mr. Dickey discovered this “inadvertent
error,” which prompted him to serve revised disclosures in which the HOA disclosed Mr.
Douglas as a retained expert, as well as the First ESI Report prepared in July 2022. Dickey Decl.
¶¶ 5-6; Morgan Aff. ¶ 4.
Between November 28 and December 4, 2023, counsel for the parties met and conferred
several times. Dickey Decl. ¶ 7; Morgan Aff. ¶¶ 5-6. Ultimately, QBE agreed not to object to the
HOA’s late disclosure of Mr. Douglas, but the parties dispute whether there were conditions on
that agreement. According to QBE, it agreed not to object to this late disclosure only if the HOA
agreed “to limit Mr. Douglas’s opinions to those expressed in his July 7, 2022 report and
endorsed by the HOA on November 28, 2023.” Morgan Aff. ¶ 6. The HOA submits that no such
agreement was reached, although Mr. Dickey does assert that he “reassured” QBE that “the
opinions in Mr. Douglas’s [First ESI Report] were the same as previously disclosed to QBE.”
Dickey Decl. ¶ 7. Further, the HOA maintains that the parties did not discuss additional reports
from Mr. Douglas, nor did it “promise that [it] would not disclose any future supplemental report
if one was written by Mr. Douglas.” Id.
On December 5, 2023, the court granted the parties’ joint request to extend the discovery
deadline until February 12, 2024. ECF Nos. 33, 35. Then, in February 2024, a series of actions
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ensued that culminated in the generation of a second report from Mr. Douglas.
On an unspecified date sometime in “early February 2024,” Mr. Dickey called Mr.
Siahpush of ESI—recall that Mr. Siahpush was the ESI official physically present at the
inspection of the Property in June 2022—to obtain dates for the deposition of Mr. Douglas, the
professional engineer from ESI whom the HOA chose to designate as its expert in this matter.
Supp. Dickey Decl. ¶ 3. On that call, ESI indicated (for the first time, according to Mr. Dickey)
that it “might prefer to inspect additional roofs” at the Property. Id. ¶ 4. In a follow-up
conversation on February 5, ESI confirmed that it wanted to perform an additional inspection,
and Mr. Dickey signed a work order authorizing that inspection. Id. ¶ 5; February 5, 2024 Work
Order, ECF No. 60-1 (“Work Order”). The Work Order required that ESI’s
forensic analysis and site investigation of the subject sites shall include detailed
forensic analysis of 11 randomly selected townhouse buildings at the site to
evaluate 	the 	exterior 	elevations 	and 	roof 	covering 	with 	photographic
documentation of all storm-related damage to the exterior and roof covering of the
building structures.
Work Order at 3.
Even after signing the Work Order, Mr. Dickey asserts that he remained in the dark about
ESI’s intention to physically inspect the eleven additional roofs. On the morning of February 8,
2024, Mr. Dickey claims to have learned for the first time that inspectors from ESI (a group that,
this time, included Mr. Douglas) had traveled from their place of business in Nebraska to
conduct an inspection of additional roofs at the Property. Dickey Decl. ¶ 8.2 Mr. Dickey states
that he was surprised by both the timing of this inspection and the lack of notice from ESI, and
2 Both the HOA’s revised disclosures and the Second ESI Report indicate that the inspection
actually occurred on February 14, 2024. Second ESI Report at 7; ECF No. 49-4 at 2.
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that he “immediately notified the HOA’s personnel that ESI intended to access the property that
morning.” Supp. Dickey Decl. ¶ 7 (cleaned up). At no point, though, did Mr. Dickey inform
QBE or its attorneys of these developments or provide QBE an opportunity to have its expert
present for ESI’s second inspection. See Reply at 3.
On February 12, 2024, the parties jointly sought, and the court granted, an extension of
the discovery deadline until February 28, 2024. ECF Nos. 36, 38. In the parties’ motion for an
extension, they represented to the court that they had scheduled Mr. Douglas’s deposition for
February 28, 2024. ECF No. 36 at 2. Then, on February 28, 2024, Mr. Dickey submitted another
joint motion seeking an additional one-week extension of the discovery deadline. ECF No. 39.
The sole basis for the requested extension was that Mr. Douglas was scheduled to testify at a trial
in Louisiana that had run long, and that he needed additional time to prepare for his deposition in
the instant matter. Id. at 1-2. The court granted the request and extended the discovery deadline
to March 5, 2024. ECF No. 41.
On February 29, 2024, ESI emailed Mr. Dickey a draft report that included information
from the second inspection conducted in early February. Dickey Decl. ¶ 9. Mr. Dickey states that
prior to receiving the draft, “I had received no notice that ESI intended to prepare a supplemental
report,” and “I had never asked anyone at ESI to prepare a supplemental report.” Supp. Dickey
Decl. ¶¶ 9-11. On Friday, March 1, 2024, Mr. Dickey received a final version of the Second ESI
Report, which he forwarded to QBE’s counsel the same day. Dickey Decl. ¶ 9; Morgan Aff. ¶ 8.
QBE emphasizes that this was just four days before Mr. Douglas’s scheduled deposition on
Tuesday, March 5, 2024 (which was also the deadline for completing discovery). Reply at 6.
QBE further avers that the HOA conveyed the Second ESI Report in a less-than-forthright
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manner as Mr. Dickey never told QBE about the Second ESI Report, which was “buried” in Mr.
Douglas’s 5,500-page expert file. Id. at 2.
Mr. Douglas’s deposition proceeded on March 5, 2024. Mr. Morgan, then-counsel for
QBE, did not ask questions about the Second ESI Report because, as he put it, the report was
“not going to be part of our case.” Dickey Decl. ¶ 11. After the deposition ended on March 5, the
HOA served on QBE “Plaintiff’s Second 26(a)(2) Revised Designation of Expert Witnesses,”
which referenced, but did not attach, the Second ESI Report. ECF No. 49-4. According to Mr.
Morgan, the HOA did not confer with QBE’s counsel regarding the submission of the Second
ESI Report, Morgan Aff. ¶ 9, nor did it seek leave from this court to present a “Second 26(a)(2)
Revised Designation of Expert Witnesses” more than six months after the deadline for disclosing
affirmative expert witnesses had passed.
QBE filed the Motion to Strike on April 4, 2024. In the Motion, QBE requests that this
court strike the HOA’s disclosure of the Second ESI Report and preclude any testimony from
Mr. Douglas or any other witness—lay or expert, including Ron Cooper, a public adjuster
disclosed as a “hybrid fact/expert witness” for ESI, see ECF No. 49-4 at 3—regarding the
contents of the Second ESI Report and the new inspection that precipitated that report. Motion to
Strike at 2, 9-10. For the reasons set forth below, the court respectfully grants the Motion to
Strike.
B. 	Legal Standards
Rule 26(a)(2) of the Federal Rules of Civil Procedure provides that a party must disclose
to all other parties the identity of any person who may be used at trial to present evidence under
Rules 702, 703, or 705 of the Federal Rules of Evidence. Fed. R. Civ. P. 26(a)(2)(A). A party
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seeking to disclose a retained expert must provide a report from that expert containing
(i) a complete statement of all opinions the witness will express and the basis and
reasons for them; (ii) the facts or data considered by the witness in forming them
(iii) any exhibits that will be used to summarize or support them; (iv) the witness’s
qualifications, including a list of all publications authored in the previous 10 years;
(v) a list of all other cases in which, during the previous 4 years, the witness testified
as an expert at trial or by deposition; and (vi) a statement of the compensation to be
paid for the study and testimony in the case.
Fed. R. Civ. P. 26(a)(2)(B). A party who has made a disclosure under Rule 26(a)(2) must
supplement or correct that disclosure “in a timely manner if the party learns that in some material
respect the disclosure is incorrect, and if the additional or corrective information has not
otherwise been made known to the other parties during the discovery process or in writing.” Fed.
R. Civ. P. 26(e)(1)(A) (cleaned up). However, the supplementation rule does not authorize no-
holds-barred changes to initial reports. Supplementation is allowed “only for the narrow purpose
of correcting inaccuracies or adding information that was not available at the time of the initial
report.” Seidman v. Am. Fam. Mut. Ins. Co., No. 14-cv-03193-WJM-KMT, 2016 WL 9735768,
at *5 (D. Colo. May 26, 2016) (quoting Minebea Co. v. Papst, 231 F.R.D. 3, 6 (D.D.C. 2005))
(emphasis added).
Rule 37 governs violations of Rule 26(a) and (e):
If a party fails to provide information or identify a witness as required by Rule 26(a)
or (e), the party is not allowed to use that information or witness to supply evidence
on a motion, at hearing, or at a trial, unless the failure was substantially justified or
is harmless. In addition to or instead of this sanction, the court, on motion and after
giving an opportunity to be heard:
(A) may order payment of the reasonable expenses, including attorney’s fees,
caused by the failure;
(B) may inform the jury of the party’s failure; and
(C) may impose other appropriate sanctions, including any of the orders listed in
Rule 37(b)(2)(A)(i)-(iv).
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Fed. R. Civ. P. 37(c)(1).
“The determination of whether a Rule 26(a) violation is justified or harmless is entrusted
to the broad discretion of the district court.” Woodworker’s Supply, Inc. v. Principal Mut. Life
Ins. Co., 170 F.3d 985, 993 (10th Cir. 1999) (citation and internal quotation marks omitted). Four
factors guide the court’s exercise of its discretion in determining whether a violation of Rule
26(a) is substantially justified or harmless: “(1) the prejudice or surprise to the party against
whom the testimony is offered; (2) the ability of the party to cure the prejudice; (3) the extent to
which introducing such testimony would disrupt the trial; and (4) the moving party’s bad faith or
willfulness.” Id. (citations omitted). In seeking to avoid a preclusion sanction, the party
responsible for a Rule 26(a) violation bears the burden of showing the failure was substantially
justified or harmless. See, e.g., Contour Pak, Inc. v. Expedice, Inc., No. 08-cv-01091-PAB-KMT,
2009 WL 2490138, at *1 (D. Colo. Aug. 14, 2009) (citing Rule 37(c)(1) and noting that the
burden of establishing substantial justification and harmlessness is upon the party who is claimed
to have failed to make the required disclosures).
C. 	Analysis
1. 	The Second ESI Report Does Not Comply with Rule 26(a)(2).
As QBE argues, the disclosure of the Second ESI Report was untimely because it was
disclosed on March 1, 2024––six months after the September 1, 2023 deadline for disclosing
affirmative experts. See ECF No. 26. The HOA defends this markedly late disclosure as a
permissible “supplementation” of the First ESI Report, arguing that it is based on new data from
the February 2024 inspection and that it is timely because (1) it was provided on March 1, 2024,
four days before the close of discovery (and four days before Mr. Douglas’s scheduled
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deposition); (2) Mr. Dickey sent the Second ESI Report to QBE just 14 minutes after he received
it; and (3) QBE received the report before entry of a final pretrial order in the case. See Response
at 8. The court is unpersuaded by these arguments and finds that the Second ESI Report does not
fall within the “narrow” circumstances in which supplementation is permitted. Seidman,
2016 WL 9735768, at *5.
Nothing in the second report purports to “correct[] inaccuracies, or fill[] the interstices of
an incomplete report based on information that was not available at the time of the initial
disclosure.” See id. at *4 (quoting Cook v. Rockwell Intern. Corp., 580 F. Supp. 2d 1071, 1169
(D. Colo. 2006) (internal quotation marks omitted)). Indeed, the Second ESI Report identifies no
errors in the First ESI Report, but rather reincorporates that report in total and then proceeds to
add information—specifically, information about eleven roofs on the complex that were equally
available for viewing at the time of the June 2022 inspection (and the HOA’s November 28,
2023 disclosure of the First ESI Report). Put simply, the very eleven roofs that were the subject
of the additional inspection in February 2024 were standing right in front of ESI’s inspector in
July 2022, when their condition presumably would have more accurately reflected their state
after the June 2021 hailstorm.
It is thus apparent that the HOA and ESI did not decide to conduct the February 2024
inspection because of any new, intervening event. Instead, they simply decided to inspect more
roofs, which they could have done in the first inspection. The HOA’s apparent remorse about not
conducting a more comprehensive investigation with Mr. Douglas in attendance in the first
instance does not fall within the narrow circumstances justifying supplementation under Rule
26(e)(2). See, e.g., Guevara v. NCL (Bahamas) Ltd., 920 F.3d 710, 719 (11th Cir. 2019) (“[A]
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party cannot abuse Rule 26(e) to merely bolster a defective or problematic expert witness
report.”) (citation and internal quotation marks omitted); E.E.O.C. v. Freeman, 778 F.3d 463,
467 n.7 (4th Cir. 2015) (holding Rule 26(e) could not be used as a “loophole” to revise a party’s
expert disclosures in light of challenges to the expert’s analysis) (citing Luke v. Family Care &
Urgent Med. Clinics, 323 F. App’x 496, 500 (9th Cir. 2009)).
Even if the Second ESI Report were a proper supplement under Rule 26(e)(2), the court
respectfully disagrees with the HOA’s contention that its disclosure on March 1, 2024, was
timely. To be sure, the disclosure was made within about three weeks of ESI’s second inspection
of the Property. But the fact remains that, long before that, the HOA was in possession of the
information underlying the second report: that is, the condition of the roofs of eleven buildings
located on its own property to which it had ready access. This information could have been
investigated and included in the First ESI Report in July 2022, or at some earlier point during the
many intervening months between then and March 1, 2024, when the Second ESI Report was
finally disclosed.
The HOA provides no explanation for its decision to wait more than a year-and-a-half—
until just days before the discovery deadline—to expand its review of the roofs on the Property.
See generally Response. So, although the disclosure of the Second ESI Report was “made prior
to the discovery cut-off and therefore [was] not per se untimely,” First W. Cap. Mgmt. Co. v.
Malamed, No. 16-cv-01961-WJM-MJW, 2017 WL 6628108, at *2 (D. Colo. Oct. 2, 2017), that
does not compel the conclusion that the disclosure was “timely” for purposes of Rule 26(e).
Great N. Ins. Co. v. NGL Warehouse, LLC, No. 14-cv-03233-PAB-NYW, 2016 WL 11691162,
at *3 (D. Colo. Sept. 21, 2016) (“simply because supplemental disclosures are made on or before
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a deadline does not necessarily mean that they are ‘timely’ under Rule 26(e)”).
In assessing timeliness, “the court will also consider a party’s diligence in obtaining the
supplemental information, the length of time to supplement once the party obtained the
supplemental information, and other relevant facts to determine whether a party’s course of
conduct in supplementing frustrates the purpose of Rule 26 to promote full and orderly pretrial
disclosure.” Id. (citing Jama v. City and Cnty. of Denver, 304 F.R.D. 289, 299-300 (D. Colo.
2014); Harvey v. United States, No. 04-cv-00188-WYD-CBS, 2005 WL 3164236, at *13 (D.
Colo. Nov. 28, 2005)). The record here leaves no reason to doubt that the HOA failed to act in a
diligent manner by waiting to generate and disclose—at the tag end of the discovery period—a
report encompassing more than double the number of buildings than had been evaluated in the
expert’s initial report.
Moreover, the information about the new group of roofs in the second report is in no
sense “new” or “not previously available.” It was at the HOA’s (and the expert’s) fingertips all
along; it simply chose not to analyze and account for it in the original report. See NGL
Warehouse, 2016 WL 11691162, at *5 (concluding that the plaintiffs were not diligent in
supplementing an expert report where they did not explain their failure to supplement in the
months following their receipt of pertinent information); Harvey, 2005 WL 3164236, at *13
(supplementation was not timely where plaintiff waited four months to supplement after
receiving information and offered no justification for the delay).
In these circumstances, the court finds that the HOA reasonably should have known long
before March 1, 2024, that the original report (based on the examination of just five of more than
forty roofs) was incomplete for its purposes of prosecuting the claims it chose to raise in this
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lawsuit. Cereceres v. Walgreen Co., No. 20-cv-03406-PAB-NYW, 2022 WL 2105895, at *2 (D.
Colo. June 9, 2022) (“The obligation to supplement arises when the disclosing party reasonably
should know that its prior [expert disclosures] are incomplete.”) (quoting Jama, 304 F.R.D.
at 299-300) (internal quotation marks omitted)). The HOA’s untimely presentation of the Second
ESI Report does not comply with Rule 26(e) and frustrates the Rule’s purpose to promote full
and orderly pretrial disclosure.
2. 	The HOA’s Failure to Comply with Rule 26 Was Neither Substantially
Justified Nor Harmless.
Because the HOA’s disclosure of the Second ESI Report does not meet the requirements
for a permissible supplementation under Rule 26(e)(1)(A) and was not disclosed in a timely
manner, the court turns to the Woodworker’s Supply factors to evaluate whether the exclusion of
the report is an appropriate sanction for the HOA’s violation of Rule 26(a)(2).
Surprise and prejudice. As to the first Woodworker’s Supply factor, whether there is
“prejudice or surprise to the party against whom the testimony is offered,” 170 F.3d at 993, the
court finds that the HOA’s actions both surprised and prejudiced QBE.
The record demonstrates that QBE was, in fact, surprised to discover a new, vastly
expanded, and unannounced expert report embedded in more than 5,500 pages of documents a
mere four days (which included a Saturday and Sunday) before Mr. Douglas’s deposition. QBE
had no reason to anticipate this turn of events, and its lack of knowledge resulted in significant
prejudice. QBE’s counsel was deprived of adequate time to digest the new information in the
Second ESI Report, to confer with its own expert about the new opinions, and to fully prepare to
effectively question an expert whose report was suddenly broadened to more than twice its
original scope (from five roofs to eleven). Too, QBE’s expert had no ability to participate in
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ESI’s February 2024 inspection of the additional roofs and to contemporaneously observe
possible errors in the methodology of that inspection and submit rebuttal opinions exposing any
vulnerabilities or inconsistencies in Mr. Douglas’s analysis. And the untimely disclosure of Mr.
Douglas’s additional opinions further deprived QBE of the opportunity to issue written discovery
requests directed to those opinions. Put simply, QBE’s lack of knowledge of the Second ESI
Report until the very end of the discovery period deprived QBE of the ability to incorporate these
opinions into its litigation decisionmaking and to strategize accordingly.
Further, the HOA’s actions have caused harm and prejudice not only to QBE but “to the
legal system as a whole”—and to this court in particular. See Getzel v. ATS Specialized, Inc.,
No. 21-cv-02836-DDD-NRN, 2023 WL 3276238, at *5 (D. Colo. Apr. 18, 2023), vacated on
other grounds, No. 21-cv-02836-DDD-NRN, 2023 WL 9468327 (D. Colo. May 9, 2023). As one
judge in this District has articulated:
Scheduling orders are contemplated and designed to offer a degree of certainty in
pretrial proceedings, ensuring that, at some point, the claims and evidence are fixed
so that parties may proceed to trial. They are not “optional deadlines that can simply
be ignored or amended on a whim.” Deadlines exist for a reason. The adverse party
should be entitled to rely on the limits and deadlines imposed in the scheduling
order, which are to be modified only for good cause. Disclosing a new affirmative
expert report after the deadline (and without permission) creates uncertainty,
anxiety, and imposes unnecessary costs on the adverse party—prompting either
more briefing (as in this case) or, if such late disclosures are allowed, more cost
because the adverse party must then re-engage its own experts for new rebuttal
reports.
Id. (internal citations omitted). In the same way here, the HOA’s patent disregard of the
scheduling order has stalled the progress of this case and caused prejudice to both QBE and to
this court’s efforts to move a case forward by means of the framework established in a
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scheduling order that should be modified only upon specific request and for good cause. Baldwin
v. United States, No. 11-cv-02033-MSK-KLM, 2012 WL 1836097, at *1 (D. Colo. May 21,
2012) (“Rule 16 scheduling orders are at the heart of case management, and if they can be
flouted every time counsel determines he made a tactical error in limiting discovery, their utility
will be severely impaired.”) (quoting Home Design Servs., Inc. v. Trumble, No. 09-cv-00964-
WYD-CBS, 2010 WL 1435382, at *8 (D. Colo. Apr. 9, 2010) (internal quotation marks
omitted)).
For these reasons, the first Woodworker’s Supply factor weighs decidedly in favor of
striking the Second ESI Report as a sanction for the HOA’s violation of Rule 26(e)(2).
No ready cure for the prejudice. The second Woodworker’s Supply factor asks whether
the prejudice caused by the HOA’s actions can be cured. See 170 F.3d at 993. In the HOA’s
opinion, prejudice is easily cured by reopening discovery to allow QBE’s expert to “comment”
on the Second ESI Report, followed by second depositions of Mr. Douglas and QBE’s expert.
Response at 12-13; Dickey Decl. ¶¶ 12-13. The HOA’s proposal, however, serves to emphasize
that the prejudice it has caused QBE cannot be cured short of reopening expert discovery. That is
not so benign a proposition as the HOA suggests.
QBE would be obliged to incur significant costs if its expert were compelled to develop
new rebuttal opinions, likely including the costs of an inspection to allow the expert to view the
eleven additional roofs Mr. Douglas examined. In addition to the preparation of a new rebuttal
report, QBE will expend significant time and costs in preparing its expert for a second deposition
and re-deposing Mr. Douglas on the new opinions. See, e.g., City of Las Cruces v. Lofts at
Alameda, LLC, No. 17-809 JCH/GBW, 2023 WL 2366760, at *6 (D.N.M. Mar. 6, 2023)
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(recognizing that “any attempt to cure the prejudice to Plaintiffs would be massively expensive
and lead to an exceptionally long delay in litigation”); Spring Creek Expl. & Prod. Co., LLC, v.
Hess Bakken Inv. II, LLC, No. 14-cv-00134-PAB-KMT, 2016 WL 9735144, at *5 (D. Colo. June
8, 2016) (recognizing, in striking expert report attempting to alter a damages calculation, that
defendants were prejudiced by delayed disclosures that “disrupted the case management
schedule and required previously unnecessary expenditures on experts”); Scholl v. Pateder,
No. 09-cv-02959-PAB-KLM, 2011 WL 3684779, at *5 (D. Colo. Aug. 22, 2011) (“Given that
Plaintiffs’ expert disclosure violations essentially require expert discovery to start anew as it
relates to Dr. McAfee’s opinions and any rebuttal opinions, including the provision of new
reports and the reopening of depositions, I find that the prejudice to Defendant cannot be readily
cured.”). The court cannot eliminate these costs, which, but for the HOA’s actions, would not
have been incurred by QBE. Nor can this court rectify the fact that QBE’s expert was unable to
observe the February 2024 inspection of the Property by Mr. Douglas as it was occurring and to
make a first-hand identification of any potential defects in Mr. Douglas’s methods.
In sum, while it may be possible to prolong this case to allow more discovery, that
approach would not eliminate the prejudice to QBE—particularly where discovery was on the
cusp of completion, and the opinions of the respective experts cabined and solidified. Because
the HOA’s actions have triggered prejudice against QBE that cannot easily be cured, the second
Woodworker’s Supply factor tips the scale further against the HOA.
Trial delay and disruption. With respect to the third Woodworker’s Supply factor, the
extent to which introducing the Second ESI Report and related testimony would disrupt the trial,
see 170 F.3d at 993, the court acknowledges that Judge Wang will not set the trial date until after
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her ruling on the two pending motions for summary judgment. See ECF Nos. 51, 52; see also
Hon. Nina Y. Wang, Standing Order Regarding Trial and Pre-Trial Procedures, at 6 ¶ B.
However, the trial setting will necessarily be delayed if the HOA is allowed to offer the
expanded opinions reflected in the Second ESI Report. Fairness demands that QBE be permitted
discovery directed toward rebutting those new opinions, and there is no practical way to prevent
the necessary additional expert discovery from disrupting the progress of the case. The court
rejects that disruption, attendant on the HOA’s last-minute disclosure, as contrary to sound case
management. See Getzel, 2023 WL 3276238, at *5; Fountain Valley Inv. Partners, LLC v. Cont’l
W. Ins. Co., No. 14-cv-01906-MSK-NYW, 2015 WL 6376000, at *3 (D. Colo. Oct. 22, 2015)
(“While the Parties concede that the Davis Disclosure would not disrupt trial as a trial date has
not yet been set, the prejudice the Davis Disclosure creates is not curable without re-opening
expert discovery and re-setting the deadline for Continental to designate a rebuttal expert. The
notion is as unappealing as it is inefficient, considering this court’s independent responsibility for
case management[.]”) (citation omitted).
The third Woodworker’s Supply factor thus weighs against the HOA. City of Las Cruces,
2023 WL 2366760, at *6 (refusing to “rely on a lack of a trial date to justify” permitting a party
to make a late substitution of one expert witness for another: “Under [this] logic, the parties
could continue to engage in discovery disputes and then rely on a lack of a trial date to justify
prolonging discovery indefinitely. I am unwilling to conclude that a lack of a trial date is a viable
reason for extending discovery, and the trial setting, once again.”).
Bad faith or willfulness. Concerning the fourth Woodworker’s Supply factor, “the
moving party’s bad faith or willfulness,” see 170 F.3d at 993, while the court does not make an
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explicit finding of bad faith or willfulness on the part of the HOA or its counsel, the court has
significant concerns about the disclosure of the Second ESI Report.
Despite knowing that ESI’s first inspection encompassed just five of the 43 roofs at issue
in this litigation, the HOA did not ask ESI to perform an additional inspection in the twelve
months between the filing of this action and the September 1, 2023 deadline for affirmative
expert disclosures. Instead, ESI performed a site visit more than five months after the affirmative
expert disclosure deadline and just one month before the discovery deadline, the latter of which
had been extended for the purpose of scheduling Mr. Douglas’s deposition. In its briefing on the
Motion to Strike, the HOA has offered no justification for the delayed timing of the February
inspection.
While counsel for the HOA asserts that he did not expect ESI personnel to generate a
report after the February 2024 inspection, the fact that a report was prepared is hardly surprising
in light of the explicit language in the Work Order, which required ESI to perform a “site
investigation” and “detailed forensic analysis of 11 randomly selected townhouse buildings,” and
“to evaluate the exterior elevations and roof covering with photographic documentation of all
storm-related damage to the exterior and roof covering of the building structures.” Work Order
at 3. A written report is the most logical way to chronicle the requested information and to
provide a “detailed forensic analysis” of it. Even more, as an experienced attorney, Mr. Dickey
was presumably aware that Rule 26(a) and Rule 37(c) would have precluded the HOA from
presenting any opinions Mr. Douglas developed or based upon the second inspection if it did not
disclose a second report of those opinions and facts.
Further, a reading of the Second ESI Report suggests that even ESI perceived the HOA to
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have requested a formal evaluation and report:
ESI was contacted by Mr. Alan T. Dickey with Colella Zefutie LLC on 2/5/2024
to conduct an evaluation of the roof covering for eleven additional building
structures at random which the roof coverings had been replaced during 2004/2006
and to confirm the extent of the wind and hailstorm damage to the exteriors
elevations and roof covering of the building for the properties located in The
Players Club Villas in Castle Rock, CO.
Second ESI Report at 6 (emphasis added). It is unremarkable that ESI would understand that it
must prepare a written report in response to these requests, and the court finds that the HOA
cannot credibly claim otherwise.
More concerning, though, is when and how the HOA went about disclosing the Second
ESI Report. At no point prior to March 1—i.e., the date that the HOA received and sent over the
final draft of the Second ESI Report—did the HOA inform QBE that there would be an
additional inspection of the Property or that ESI had performed one. Even if the court accepted
that the HOA was unaware that ESI would author a second report, once the HOA received the
draft Second ESI Report on February 29, it could have immediately told QBE about it, and the
parties could have consulted on how to move forward.
Compounding all the issues noted above, even when the Second ESI Report was
disclosed, it was done in a wholly indirect way. According to QBE, the HOA attached the
Second ESI Report to a 5,500+ page file without any notice that the file contained a new report
from Mr. Douglas—assertions that the HOA conspicuously fails to contest in either of Mr.
Dickey’s Declarations. But even more than that, the court is especially perturbed that the HOA
had held off on sending Mr. Douglas’s file until March 1. If the HOA was truly not anticipating a
second report, it is unclear why it had waited to transmit the files for Mr. Douglas’s deposition
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until four days before it was scheduled. It seems far too convenient to have been a coincidence
that the HOA sent Mr. Douglas’s file 14 minutes after it received the final draft of the Second
ESI Report.
While the HOA’s actions in the run-up to the March 1, 2024 disclosure of the Second ESI
Report are no cause for praise, the court declines to make a finding that the HOA acted in bad
faith or with a willful purpose to delay the litigation or to prejudice QBE’s position in the case.
Regardless, under the circumstances, the court finds that permitting the HOA to offer the Second
ESI Report and related testimony would be fundamentally unfair under to QBE. See Austin v.
Brown, No. 21-cv-02682-RMR-SBP, 2023 WL 4659789, at *6 (D. Colo. July 20, 2023)
(granting defendant’s motion to strike without finding willfulness or bad faith when the other
Woodworker’s Supply factors “decidedly weigh[ed] in favor of excluding [the expert’s]
testimony”).
On balance, the Woodworker’s Supply factors weigh in favor of excluding the Second
ESI Report as the HOA has failed to carry its burden to show that its violation of Rule 26(e)(2)
was either justified or harmless. In deciding that the sanction of exclusion should be imposed, the
court observes that the HOA remains able to support its claims by means of the First ESI Report
and related testimony. Accordingly, the HOA will not be allowed to use the Second ESI Report
“to supply evidence on a motion, at a hearing, or at a trial.” Fed. R. Civ. P. 37(c)(1).
CONCLUSION
For the reasons set forth herein, the Motion to Strike (ECF No. 49) is GRANTED. The
Second ESI Report disclosed in Plaintiff’s Revised Rule 26(a)(2) Expert Designation is
STRICKEN and shall not be used to supply evidence in this matter. All witnesses are
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PRECLUDED from providing testimony related to the Second ESI Report, including the
inspection of the Property in February 2024.3
DATED: November 18, 2024 	BY THE COURT:
____________________________
Susan Prose
United States Magistrate Judge
3 Rule 72 of the Federal Rules of Civil Procedure provides that within fourteen (14) days after
service of a Magistrate Judge’s order or recommendation, any party may serve and file written
objections with the Clerk of the United States District Court for the District of Colorado.
28 U.S.C. §§ 636(b)(1)(A), (B); Fed. R. Civ. P. 72(a), (b). Failure to make any such objection
will result in a waiver of the right to appeal the Magistrate Judge’s order or recommendation. See
Sinclair Wyo. Ref. Co. v. A & B Builders, Ltd., 989 F.3d 747, 783 (10th Cir. 2021) (firm waiver
rule applies to non-dispositive orders); but see Morales-Fernandez v. INS, 418 F.3d 1116, 1119,
1122 (10th Cir. 2005) (firm waiver rule does not apply when the interests of justice require
review, including when a “pro se litigant has not been informed of the time period for objecting
and the consequences of failing to object”).
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