Oklahoma Administrative Code, Title 655

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Chapter 1 Administrative Operations

Okla. Admin. Code § 655:1-1-1 Purpose

The rules of this Chapter describe the organization, operation, and administration of the Office of the Secretary of State.

Okla. Admin. Code § 655:1-1-4 Office hours; filing hours

(a) Office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday with the exception of legal holidays.

(b) Except as otherwise specifically provided in this Title, all documents for filing in the Office of the Secretary of State must be presented by 4:30 p.m. Documents presented after 4:30 p.m. and before 5:00 p.m. will not be processed until the following working day, except when otherwise stated in other chapters of this Title. If the documents are found to be acceptable for filing, the date of receipt by this Office will be the filing date of the document. Determination of name availability will be made in the order a document is processed by the Business Division which may not be the date of its receipt in the office.

History

• Amended at 11 Ok Reg 4237, eff 7-25-94; Amended at 16 Ok Reg 2593, eff 7-1-99
• Amended by Oklahoma Register, Volume 32, Issue 24, September 1, 2015, eff. 9/11/2015

Okla. Admin. Code § 655:1-1-5 Availability of documents

(a) Documents recorded in the Office of the Secretary of State shall not be removed from the Office unless they are transferred to the Oklahoma Department of Libraries, or unless otherwise provided by Oklahoma Statutes. Documents may be stored at additional off-site storage facilities as determined by the Secretary of State or his or her designee.

(b) Except as otherwise specifically provided in this Title, public records filed in the Office of the Secretary of State are available pursuant to the following:

(1) Record requests made in the office must be made no later than 5:00 p.m.

(2) Record requests made electronically may be made at any time.

(c) Documents required to be recorded in the Office of the Secretary of State are public record. Except as otherwise specifically provided in this Title, Certificates of Fact and copies of all documents on record may be obtained by placing an order between the hours of 8:00 a.m. and 5:00 p.m., Monday - Friday in the office and by payment of fees required by 28 O.S., Section 111.A.(3). Orders may also be obtained by placing an order electronically and by payment of fees required by 28.O.S., Section 111.1(3).

(d) Copies of documents must be made only from the original document on record in the Office of the Secretary of State.

(e) Access to documents transferred to the Oklahoma Department of Libraries or off-site storage facilities will be coordinated by Secretary of State personnel and will be limited to the Office of the Secretary of State.

(f) The procedures in (a) through (e) of this Section protect the integrity and organization of the records and prevent excessive disruption of the essential functions of the Secretary of State's Office.

History

• Amended at 11 Ok Reg 4237, eff 7-25-94; Amended at 16 Ok Reg 2593, eff 7-1-99
• Amended by Oklahoma Register, Volume 32, Issue 24, September 1, 2015, eff. 9/11/2015