Ohio Adm.Code 3361:50 | Ohio Administrative Code 3361:50 — University of Cincinnati | Academics

Chapter 3361:50-1 Colleges and Divisions

Ohio Adm.Code 3361:50-1-01 Colleges and divisions: establishment of colleges and divisions.

The university of Cincinnati shall include such colleges and divisions as may be established by the board on recommendation of the president.

Last updated June 4, 2021 at 10:57 PM

History

Effective: March 16, 1978
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-1-02 Colleges and divisions: the academic deans.

(A) The administrative head and educational leader of each college and division shall be a dean, unless, through board action on recommendation of the president, he or she is specifically designated by some other title and/or made responsible to another academic dean.

(B) Each dean shall be appointed by the board, at its pleasure, upon recommendation of the president, for a term designated by the bylaws of his or her college but to be not less than three nor more than seven years. The dean shall have general supervision of all interests of his or her respective college or division. He or she shall recommend to the president, through the appropriate senior vice president, appointments to and dismissals from his or her faculty. Candidates for deanships shall be nominated to the president by a committee chosen in a manner consistent with the guidelines outlined in rule 3361:10-6-01 of the Administrative Code "Organization: guidelines for provost and dean search and for decanal review process."

(C) Each college or division dean shall call and preside over meetings of his or her faculty. The dean shall, after consulting an elected faculty committee of his or her college or division, appoint the members of such standing committees of his or her college or division as may be established; ad hoc committees may be appointed by the dean as occasion arises. The dean shall represent his or her college or division, its relations with its students and student organizations, and shall, in cooperation with the office of the vice president for student affairs and human resources have responsibility for the welfare of the students of the college. The dean shall see that the policies established for the conduct and discipline of students are enforced. All diplomas and other official papers of the college or division shall bear the dean's signature.

Last updated June 4, 2021 at 10:57 PM

History

Effective: December 19, 2000
Promulgated Under: 111.15

Ohio Adm.Code 3361:10-6-01

(A) Whenever a vacancy shall occur in the office of the president, or is imminent, the chairperson of the board of trustees shall appoint the members and the chair of a search committee with the advice and approval of the board of trustees. The search committee shall be composed of:

(1) Two members, whom the chairperson shall select from among the members of the board of trustees;

(2) Two faculty members elected by faculty senate;

(3) Two members, whom the chairperson shall select from among the members of the student body, one of whom shall be from the graduate student government and one from the undergraduate student government;

(4) Two members, whom the chairperson shall select from among the deans of the colleges of the university;

(5) One member, whom the chairperson may select from the community;

(6) Two members, whom the chairperson may select from the board of directors of the university of Cincinnati foundation; one of whom must be an alum of the university of Cincinnati;

(7) One staff member elected by staff senate;

(8) One member, selected by the chancellor of the Ohio department of higher education;

(9) The current chairperson of the board of trustees; and

(10) One member, whom the chairperson shall select from among the former members of the board of trustees.

(B) The search committee shall assist the board in identifying candidates. The executive director of board relations shall serve as secretary to the search committee.

Last updated June 8, 2021 at 8:16 AM

History

Effective: May 29, 2019
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-1-03 Colleges and divisions: faculties of colleges and divisions and their powers.

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.

View Rule Text

Last updated May 7, 2026 at 12:40 AM

History

Effective: May 7, 2026
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-1-04 Colleges and divisions: policies on student transfers within the University of Cincinnati.

In order to facilitate the transfer of students among the various programs and colleges of the university of Cincinnati, the following policies shall apply:

(A) The associate transfer degree (associate of arts and associate of science) is recognized as the degree designed to facilitate the transfer of students among the various colleges of the university. Students' transferring without the associate transfer degree or with an unarticulated associate technical degree will be evaluated on a course-by-course basis as to the equivalences of course work completed.

(B) All transferring students must meet the admissions requirements of the college to which they are transferring; likewise, they must meet the graduation requirements of the college from which they take their baccalaureate degrees. Associate transfer degree students shall be subject to the same academic standards as students who have matriculated in the baccalaureate colleges as freshmen.

(C) Each college shall have the responsibility to maintain current transfer agreements as appropriate with other colleges of the university. These agreements shall stipulate appropriate course-by-course and program-level equivalences. Changes in course-by-course or program equivalences shall be approved and published one academic year in advance of their implementation. Current course syllabi and supporting materials shall be available to facilitate the articulation of courses.

(D) Each college shall appoint a transfer liaison responsible for coordinating transfer agreements and course equivalences. Centralized records of transfer agreements and course equivalences shall be maintained by the university.

(E) Transfer agreements and the course equivalences shall be published and made available upon request to all university students. Students entering the university with the expressed intention of earning an associate transfer degree shall be provided this information upon admission.

(F) In recognition of the associate transfer degree, students who transfer with this degree and who meet the admission requirements of the receiving baccalaureate college shall be awarded junior level university status. Students transferring with associate technical degrees shall be extended the same university status as those holding associate transfer degrees if an articulation agreement exists between the associate technical program and the appropriate baccalaureate program.

Last updated June 4, 2021 at 10:57 PM

History

Effective: March 1, 1998
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-1-05 Colleges and divisions: policies concerning accreditations of academic programs.

(A) For all accreditations of academic programs at the university of Cincinnati, a copy of the "Principles of Accreditations" as adopted by the senate of the "National Association of State Universities and Land-Grant Colleges," November 1986, will be mailed in advance to the accrediting agency. The accrediting agency will be requested to state in writing either its acceptance of the principles or its reservations concerning the principles.

(B) No accreditations will be conducted at the university of Cincinnati unless the accrediting agency has submitted a written acceptance of the principles or the appropriate senior vice president has found the agency's written reservations concerning the principles to be acceptable to the university of Cincinnati.

Last updated June 4, 2021 at 10:57 PM

History

Effective: June 28, 1988
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-1-06 Colleges and divisions: undergraduate academic standing policy.

(A) This rule applies to all university undergraduate students.

(B) The university cumulative grade point average is the grade point average calculated and used by the university to determine:

(1) Academic standing;

(2) Progress toward degree;

(3) Academic degree and academic certificate award eligibility.

(C) Undergraduate students are subject to the university academic standing policy following the attempt of thirty or more university of Cincinnati credit hours.

(D) University academic good standing

(1) The university considers an undergraduate student in university academic good standing if the student maintains a university cumulative grade point average of two and zero tenths, or greater;

(2) A student whose university cumulative grade point average falls below two and zero tenths is subject to university academic probation, suspension or dismissal.

(3) Each college may establish a university cumulative grade point average greater than two and zero tenths for admission to, or continuation within, its specific degree programs. A student's continuance at the university in academic good standing, however, is contingent upon maintaining a university cumulative grade point average of two and zero tenths or greater;

(4) Each college may establish policies and procedures for the probation, suspension, and dismissal from its academic degree programs for a failure to meet each program's minimum university cumulative grade point average, or for a failure to meet other criteria established and monitored by the college. Each college may establish policies and procedures for student reinstatement to its academic degree programs;

(5) A student may be academically suspended or dismissed from a college degree program but still be in university academic good standing;

(6) A student who is suspended or dismissed by the college from an academic degree program, but who remains in university academic good standing, may continue to enroll at the university:

(a) As a non-degree-seeking student; or

(b) If the student is accepted into a different university degree program, as a degree-seeking student.

(E) University academic probation

(1) If the student's university cumulative grade point average drops below two and zero tenths, the university will set the student's university academic status to university academic probation.

(2) While on university academic probation, the student's continued university enrollment per term is permitted.

(3) Academic probation will continue each term until either:

(a) The student's university cumulative grade point average reaches two and zero tenths or greater, at which point the university will return the student's status to university academic good standing, or;

(b) The student earns a university term grade point average that is less than two and zero tenths.

(4) University of Cincinnati will not award an academic degree or academic certificate to a student whose academic standing is university academic probation;

(5) A student's university academic probationary status will not expire due to extended periods of non-enrollment;

(6) The university academic probation status is recorded on the student's academic transcript.

(F) University academic suspension

(1) If a student fails to earn a university term grade point average of two and zero tenths or greater while on university academic probation, the university will set that student's university academic status to university academic suspension;

(2) The length of the university academic suspension is three consecutive full academic terms, unless mitigated by a successful student appeal to the university review body constituted for that purpose, as specified in paragraph (H) of this rule;

(3) During the university academic suspension period, the university will block a student on university academic suspension from per-term enrollment in all university classes, for all colleges and campuses. Additionally, the academically suspended student will not be permitted to enroll in university classes as a non-matriculated student;

(4) University of Cincinnati will not award an academic degree or academic certificate to a student whose university academic standing is university academic suspension;

(5) For students enrolled for future terms at the time of the university academic suspension, the university will cancel those enrollments prior to the first day of the affected terms for a one hundred per cent tuition refund;

(6) Readmission to the university after completion of the required university academic suspension period is not automatic. Readmission after university academic suspension requires a successful appeal by the student to the university review body constituted for that purpose, as defined in paragraph (H) of this rule;

(7) University academic suspension is recorded on the student's academic transcript.

(G) University academic dismissal

(1) University academic dismissal constitutes the student's permanent separation from the university, based upon university academic performance;

(2) A student who is readmitted to the university following university academic suspension will be reinstated on university academic probation;

(3) A student who is readmitted to the university on university academic probation following university academic suspension must earn a university term grade point average of two and zero tenths or greater each term to continue enrollment. The student will remain on university academic probation until either:

(a) The university cumulative grade point average has increased to two and zero tenths or greater; or

(b) The student fails to achieve a university term grade point average of two and zero tenths or greater.

(4) For a student on university academic probation following academic suspension who achieves a university cumulative grade point average of two and zero tenths or greater, the university will set the student's status to university academic good standing;

(5) For a student on university academic probation following university academic suspension who fails to earn a university term grade point average of two and zero tenths or greater, the university will set the student's university academic status to university academic dismissal;

(6) Once the student on university academic probation following university academic suspension reaches a university cumulative grade point average of two and zero tenths or greater, the university will academically dismiss the student at the end of any academic term wherein the student's university cumulative grade point average drops below two and zero tenths (i.e., there will not be a third probationary period);

(7) Upon university academic dismissal, the university will block a student from per-term enrollment in all university classes, for all colleges and campuses. Additionally, the academically suspended student will not be permitted to enroll in university classes as a non-matriculated student;

(8) For students enrolled for future terms at the time of the university academic dismissal, the university will cancel those enrollments prior to the first day of the affected terms for a one hundred per cent tuition refund;

(9) University academic dismissal permanently revokes the student's degree-seeking, non-degree seeking, and/or certificate-seeking status, and all future-terms registration privileges, unless the university academic dismissal is mitigated by a successful student appeal to the university review body constituted for that purpose, as defined in paragraph (H) of this rule;

(10) Upon university academic dismissal, the student is ineligible for readmission to the university, unless the academic dismissal is mitigated by a successful student appeal to the university review body constituted for that purpose, as specified in paragraph (H) of this rule;

(11) University of Cincinnati will not award an academic degree or academic certificate to a student whose university academic standing is university academic dismissal;

(12) A student who successfully appeals the university academic dismissal will be reinstated on university academic probation;

(13) A student who is readmitted to the university on academic probation following academic dismissal must earn a university term grade point average of two and zero tenths or greater each term to continue enrollment. The student will remain on university academic probation until either:

(a) The university cumulative grade point average has increased to two and zero tenths or greater; or

(b) The student fails to achieve a university term grade point average of two and zero tenths or greater.

(14) For a student on university academic probation following university academic dismissal who achieves a university cumulative grade point average of two and zero tenths or greater, the university will set the student's academic status to university academic good standing;

(15) For a student on university academic probation following university academic dismissal who fails to earn a university term grade point average of two and zero tenths or greater, the university will set the student's status to university academic dismissal;

(16) Once the student on university academic probation following university academic dismissal reaches a university cumulative grade point average of two and zero tenths or greater, the university will academically dismiss the student at the end of any academic term wherein the student's university cumulative grade point average drops below two and zero tenths;

(17) A student who is readmitted to the university following university dismissal may apply for academic fresh start under the provisions of that policy.

(18) University academic dismissal is recorded on the student's academic transcript.

(H) University suspension, dismissal, and readmissions appeals committee

(1) The university suspension, dismissal, and readmissions appeals committee will review student appeals for the following:

(a) Readmission to the university following the completion of the full three-term university academic suspension;

(b) Readmission to the university prior to the completion of the full three-term university academic suspension;

(2) The university suspension, dismissal, and readmissions appeals committee will be convened by, and report to, the senior vice president for academic affairs and provost, who will establish an appropriate committee structure, membership composition and length of service, and operational guidelines;

(3) The university suspension, dismissal, and readmissions appeals committee is empowered to authorize the following actions:

(a) Immediate reinstatement to university academic probation status, which cancels the university suspension and reinstates the student's university registration privileges;

(b) Early reinstatement to university academic probation status following either one or two terms of the student's non-enrollment due to academic suspension, which mitigates the university suspension and reinstates the student's university registration privileges following the reduced university suspension period;

(c) Readmission to the university following the completion of the full university suspension, with university academic probation status applied, which ends the university suspension and reinstates the student's university registration privileges with the next academic term;

(d) Mitigation of the university academic dismissal, with university academic probation status applied, which reinstates the student's university registration privileges with the next academic term.

(4) As preconditions for immediate or early reinstatement from university academic suspension, readmission following university suspension, or reinstatement following university academic dismissal, the university suspension, dismissal, and readmissions appeals committee is empowered to establish the following criteria:

(a) University college endorsement requirements, whereby a university college accepts a student into an academic program offered by that college and provides the university suspension, dismissal, and readmissions appeals committee with an academic success plan for that student;

(b) University specific-course enrollment and/or course performance requirements;

(d) Other requirements as determined appropriate.

Last updated June 4, 2021 at 10:57 PM

History

Effective: July 15, 2012
Promulgated Under: 111.15

Chapter 3361:50-3 University Faculty

Ohio Adm.Code 3361:50-3-02 University faculty: bylaws.

(A) Authority:

(1) Authority. The university of Cincinnati ("university") is a state school created under Ohio law. Pursuant to Chapter 3361. of the Revised Code and rule 3361:50-3-02 of the Administrative Code, the faculty of the university ("faculty") may adopt rules to govern the conduct of its affairs.

(2) Adoption of by-laws. The faculty adopts amended and restated by-laws ("by-laws") to govern the conduct of its affairs.

(3) Relationship to collective bargaining agreement. The by-laws are intended to address matters of faculty governance that are not addressed under the current AAUP collective bargaining agreement, as amended ("CBA"). In the event that any provision of the by-laws conflicts with the CBA, the CBA shall govern.

(4) Amendment. Any by-law may be amended or repealed by the faculty at any regular or special meeting by a vote of the majority of the members present. The proposed change must be submitted to the chairperson of the faculty ("chairperson"), and the chairperson must give written notice of the proposal to the faculty at least two weeks prior to the meeting at which adoption is proposed. Any amendment or repeal shall become effective immediately upon approval by the university's board of trustees ("board"). Approval by the board is deemed to incorporate the change into rule 3361:50-3-02 of the Administrative Code.

(B) University faculty:

(1) Purpose. The faculty shall consider matters affecting the university and shall assist, advise, and counsel the president of the university ("president") and the board. Matters to be considered include, but are not limited to, academic policies, admissions, degree programs, budgets, collegiate structures, and the formation and implementation of long-term plans.

(2) Membership:

(a) Composition. The faculty is composed of the following individuals:

(i) The president.

(ii) Vice presidents of the university with academic appointments.

(iii) Vice provosts.

(iv) Persons with the title of dean.

(v) Every full-time member of the faculty of a school, college, or other academic unit holding the rank of professor, associate professor, assistant professor, or instructor.

(vi) Every full-time professional librarian holding the rank of senior librarian, associate senior librarian, associate librarian, assistant librarian, or beginning librarian.

(vii) All full-time faculty in the division of professional practice holding a field service title of professor, associate professor, assistant professor, or instructor.

(viii) All full-time persons holding educator, practice, clinical, field service, or research titles.

(ix) All persons with adjunct appointments of sixty-five per cent or more of a full-time faculty position.

(b) Additional members. The senior vice president of academic affairs and provost ("provost"), or the dean of a college, school, or academic unit, may nominate an individual for faculty membership. Nominees must hold one of the following positions at the time of nomination: (i) visiting appointment; (ii) full-time appointment as a research associate in any grade; (iii) adjunct appointment at less than sixty-five per cent of a full-time faculty position; (iv) volunteer title (preceding regular academic titles); or (v) lecturer. Nominations for membership must be approved or rejected by the faculty senate ("senate"), taking into account the individual's professional eminence or distinction, length of service at the university, proportion of full-time responsibility, and general extent of involvement in university affairs.

(c) Administrative officers. The provost may nominate administrative officers for faculty membership, provided that the officer has appropriate academic qualifications and a title below that of dean. Nominations for membership must be approved or rejected by the senate.

(3) Officers. The faculty's officers will consist of a chairperson, vice chairperson, secretary, chairperson-elect, and past chairperson.

(a) Chairperson. The faculty shall elect a chairperson of the faculty ("chairperson") who shall be the presiding officer of the faculty. In addition, the chairperson shall preside over the faculty senate and serve as a faculty representative to the board. The chairperson shall hold office for a term of two years. The term shall commence on the first day of the first month of the new academic year. The chairperson may not be re-elected for a consecutive term.

(b) Vice chairperson. The chairperson shall appoint a vice chairperson of the faculty ("vice chairperson"). The vice chairperson must be confirmed by the senate at the next regularly scheduled meeting following appointment. If the elected chairperson is unable to serve because of absence, disability, or other reason, the vice chairperson will serve as chairperson. The vice chairperson shall hold office for a term of one year. The term shall commence on the first day of the first month of the new academic year.

(c) Secretary. The faculty shall elect a secretary. The secretary shall keep minutes of the meetings of the faculty and senate and prepare such reports and communications as authorized by the senate. In the absence of the secretary, the chairperson shall appoint a secretary pro-tem to serve during such absence. The secretary shall hold office for a term of two years. The term shall commence on the first day of the first month of the new academic year. The secretary may not be re-elected for a consecutive term.

(d) Chairperson elect. The person elected chairperson ("chairperson-elect") shall serve as an officer of the faculty for a term of one year immediately prior to assuming the office of chairperson. The term shall commence on the first day of the first month of the new academic year.

(e) Past chairperson. The immediately preceding chairperson ("past chairperson") shall serve as an officer of the faculty for a term of one year immediately following the expiration of the individual's term as chairperson. The term shall commence on the first day of the first month of the new academic year.

(4) Board of trustees representatives. The faculty shall elect two representatives to the board ("board representatives"). The board representatives shall hold office for a term of two years and may be re-elected for one subsequent term. The term shall commence on the first day of the first month of the new academic year. During the term, board representatives may not serve as a unit senator or as an at-large senator.

(5) Meetings.

(a) Regular meetings. The regular meetings of the faculty shall be held during the fall and spring terms prior to exam week. The date of the meeting shall be fixed by the president and the chairperson. Notices of the meetings shall be given to the members of the faculty at least two weeks in advance of the meetings.

(b) Special meetings. Special meetings of the faculty may be held at any time pursuant to call by the president or the chairperson or by a majority vote of the faculty of any degree-offering unit of the university, the division of professional practice, or collectively all the libraries of the university. Degree-offering units include the colleges, the division of research and advanced studies, and the school of social work. Notice of every special meeting shall be given to the members of the faculty at least one week in advance of such meeting.

(c) Quorum. The presence of one hundred members of the faculty at any regular or special meeting shall constitute a quorum.

(d) Time and place. The hour and place of regular and special meetings of the faculty shall be fixed by the president and the chairperson.

(e) President's privilege. The president shall have the privilege of the floor at faculty meetings.

(f) Order of business. The order of business at meetings of the faculty shall be:

(i) Approval of the minutes.

(ii) Chairperson's report.

(iii) President's report.

(iv) Committee reports.

(v) Unfinished business.

(vi) New business.

(vii) Adjournment.

(g) Voting. All voting shall be by voice vote unless otherwise provided in university by-laws. Only those members present at the meeting may vote on matters presented to the faculty for action. An affirmative vote of a majority of those present and voting is sufficient to pass any matter presented for decision unless otherwise provided in university by-laws. Voting by proxy, mail, electronic communication, phone, or similar means is prohibited.

(h) Notice. Before the faculty votes on a motion, the chairperson shall provide notice of the essential issues and content of the matter to the faculty at least one week before the meeting. If prior notice has not been provided, an affirmative vote of two-thirds of the members present shall permit a vote on the motion.

(i) Parliamentary rules. The proceedings of the faculty shall be governed by rules contained in the most recent revised edition of Robert's Rules of Order. Every motion shall be reduced to writing upon request of a member. The chairperson shall appoint a parliamentarian whose duty is to ensure that these by-laws are adhered to in the conduct of meetings. The parliamentarian shall serve at the pleasure of the chairperson.

(1) Purpose. A faculty senate ("senate") shall exist in order to exercise the powers of the faculty in the interim between its meetings.

(2) Powers and duties. The primary duty of the senate is to consider and, if necessary, act on matters referred to it by the president, the faculty, or by any member of the faculty. In addition to initiating actions on these referred matters, the senate will consider and act on other pertinent matters relating to the missions and operation of the university. Every action taken on matters affecting the university shall be reported to the faculty by the chairperson in a timely manner, but no later than at its next regular meeting.

(3) Membership. The senate shall be composed of the following members ("senators"):

(a) Ex officio members. Persons holding the following positions are ex officio members of the faculty senate:

(i) The president.

(ii) The chairperson.

(iii) The secretary.

(iv) The vice chairperson

(v) The board representatives.

(vi) The past chairperson.

(vii) The chairperson-elect.

(b) At-large senators. Eight senators will be elected from the faculty at-large ("at-large senators"). At-large senators will serve for a term of two years. The term shall commence on the first day of the first month of the new academic year. at-large senators may be re-elected for a subsequent term. After two consecutive terms on the senate, an at-large senator may not serve as an at-large senator for a period of two years.

(c) Unit senators. Senators that represent a particular unit of the faculty ("unit senators") are described in this rule. Unit senators will serve for a term of two years. The term shall commence on the first day of the first month of the new academic year. Unit senators may be re-elected for a subsequent term. After two consecutive terms on the senate, a unit senator may not serve as a unit senator for that unit for a period of two years.

(i) Full time faculty. Two senators will be elected from each of the degree-offering units of the university, the division of professional practice, and collectively all the libraries of the university. If degree-offering units are restructured, the current senators will retain their unexpired terms.

(ii) Emeriti. One senator will be elected by the emeriti faculty.

(iii) Part-time faculty. Two senators will be elected from that group of part-time faculty who are scheduled to teach a minimum of two semester courses or the equivalent per year (up to sixty-five per cent of a full-time faculty position) and who have taught as part-time faculty at the university for three years or more.

(iv) Pluralism. No faculty member may hold more than one seat on the senate at the same time. If a faculty member is elected to a second position on the senate, one position will be vacated automatically in the following order: (a) unit senator; (b) at-large senator; (c) board representative; and (d) secretary. In the event that an individual is elected as a unit senator from more than one degree-offering unit of the university, the individual shall determine which seat to retain.

(4) Cabinet. A cabinet of the senate ("cabinet") shall exist to assist the chairperson in coordinating the activities of the senate.

(a) Purpose. The cabinet shall advise the chairperson on the determination of the issues to be considered by standing committees or on the establishment of ad hoc committees. It shall maintain liaison with the other committees, keeping itself fully informed on the stage of their deliberations, and informing those committees of the intended calendar of the senate. The cabinet shall assist the chairperson in preparing the agenda for each meeting of the senate. All items of business proposed by senators shall be referred to the cabinet. In addition, the cabinet will be available for consultation with the president.

(b) Membership. The cabinet shall consist of the following:

(i) The chairperson, who will serve as chair of the cabinet.

(ii) The vice chairperson.

(iii) The secretary.

(iv) The board representatives.

(v) The past chairperson for the year immediately following his/her term of office as chairperson.

(vi) The chairperson-elect for the year immediately preceding his/her term of office as chairperson.

(vii) The chairpersons of the standing committees.

(viii) No more than two additional members of the senate.

(5) Meetings

(a) Regular meetings. The senate shall hold regular monthly meetings throughout the calendar year. Meetings may be cancelled by majority vote.

(b) Special meetings. Special meetings of the senate may be called at any time by the president, the chairperson, or by any three senators upon notice given at least twenty-four hours before the special meeting.

(c) Quorum. The presence of thirteen elected members of the senate at any regular or special meeting shall constitute a quorum.

(d) President's privilege. The president shall have the privilege of the floor at senate meetings.

(e) Attendance. Senators must attend scheduled meetings regularly. Lack of attendance must be resolved by the senator and the cabinet.

(f) Agenda. The order of business and the agenda for senate meetings shall be determined by the cabinet and distributed to the senate at least three days prior to the meeting. The agenda may be changed by the cabinet or by an affirmative vote of two-thirds of the senators present.

(g) Voting. All voting shall be by voice vote unless otherwise provided in university by-laws. Only those senators present at the meeting may vote. An affirmative vote of a majority of those present and voting is sufficient to pass any matter presented for decision unless otherwise provided in university by-laws. Voting by proxy, mail, electronic communication, phone, or similar means is prohibited.

(h) Notice. Before the senate votes on a motion, the chairperson shall provide notice of the essential issues and content of the matter to the senate at least three days before the meeting. If prior notice has not been provided, an affirmative vote of two-thirds of those present shall permit a vote on the motion.

(i) Parliamentary rules. The proceedings of the senate shall be governed by rules contained in the most recent revised edition of Robert's Rules of Order. Every motion shall be reduced to writing upon request of a senator. The chairperson shall appoint a parliamentarian whose duty is to ensure that university by-laws are adhered to in the conduct of meetings. The parliamentarian shall serve at the pleasure of the chairperson.

(6) Committees. There shall be a number of committees within the senate in order to more efficiently conduct senate business during the interim between senate meetings.

(a) General rules.

(i) Committee chairs. Following the election of faculty members to the standing committees, the chairperson shall appoint a senator to chair each standing committee, subject to senate confirmation. In the case of the information technology chair, the appointed person must be a member of the committee prior to appointment as chair. Committee chairs will serve as chair of the respective committee for the current academic year.

(ii) Ex officio membership. The chairperson elect shall be an ex officio member of all standing committees.

(iii) Liaison. One or more members of each standing committee may, from time to time, serve as senate representative and liaison to all university committees responsible for matters similar to the committee's charge. For example, members of the academic affairs committee may serve as liaison and senate representative to a university committee responsible for educational policy.

(iv) Vacancies. In the event that there is a vacancy in any standing or ad hoc committee, whether an elected or appointed position, a successor shall be appointed for the unexpired term by the chairperson in consultation with the cabinet. However, vacancies on the grievance committee faculty panel established under section 8.3 of the CBA ("Grievance Committee") shall be filled according to the rules for that committee.

(b) Standing committees. Each of the standing committees below has been established by the senate and constitutes a standing committee of the senate.

(i) Committee on committees.

(a) Membership. In addition to the chair appointed by the chairperson, the chairperson shall appoint the senator from each academic unit who is serving in the second year of the senator's term to the committee on committees. The appointments will be made at the first meeting of the senate in each academic year.

(b) Duties. The committee on committees shall provide the senate with nominees for open positions on standing committees. In addition, the committee on committees shall provide the senate lists of nominees for designation as the faculty representative for all university committees when faculty interests are involved, or, if so directed by the senate, to make those designations directly. Each member of the committee shall maintain a list of faculty from the member's academic unit and endeavor to learn about their interests and abilities with regards to service on university and senate committees.

(c) Nominations. When feasible, the committee on committees will nominate two individuals for every open position on a standing committee or university committee. To the extent feasible, nominees should reflect the diverse interests and viewpoints of the faculty. With respect to the research and scholarship committee, every effort should be made to ensure that the members of the committee represent the full range of faculty research and scholarship.

(d) Executive sub-committee. The committee on committees may create an executive sub-committee of five persons from among its membership. If so directed by the chair of the committee, the executive sub-committee may act in place of the full committee on committees.

(ii) Academic affairs committee.

(a) Membership. In addition to the chair appointed by the chairperson, the academic affairs committee shall consist of six members elected by the senate and serving two year staggered terms.

(b) Duties. The academic affairs committee shall investigate and make recommendations for senate action concerning any existing or proposed educational or academic policy or practice at the university that is referred to the committee by the faculty, the senate, or the chairperson.

(iii) Budget and priorities committee.

(a) Membership. In addition to the chair appointed by the chairperson, the budget and priorities committee shall consist of six members elected by the senate and serving two year staggered terms.

(b) Duties. The budget and priorities committee shall examine financial matters of the university and recommend to the senate ordering of priorities for new funds and for reallocation of present resources, including specific dollar amounts. As feasible, the committee shall also suggest possible sources for new funding.

(iv) Planning committee.

(a) Membership. In addition to the chair appointed by the chairperson, the planning committee shall consist of six members elected by the senate and serving two year staggered terms.

(b) Duties. The planning committee shall consider all aspects of planning, both curricular and physical, and make recommendations concerning the development of short-range, intermediate-range, and long-range plans. In addition, the committee shall examine, review, and make recommendations about proposals initiated by the university administration or other parties.

(v) Human relations committee.

(a) Membership. In addition to the chair appointed by the chairperson, the human relations committee shall consist of six members elected by the senate and serving two year staggered terms.

(b) Duties. The human relations committee shall monitor existing policies and practices and recommend new policies and practices to ensure a supportive environment that promotes increased diversity and inclusion at the university. The committee shall also administer award selection processes and faculty recognition. The committee shall interpret its role broadly, addressing itself to specific issues and, in addition, serving as a source for a just university community.

(vi) Information technology committee.

(a) Membership. In addition to the chair appointed by the chairperson, the information technology committee shall consist of: (i) four at-large members elected by the senate; (ii) one representative from each degree-offering unit of the university, the division of professional practice, and collectively all libraries of the university ("unit representatives"); (iii) the vice president for information technology (ex officio); and (iv) the "UCIT" director of educational services (ex officio).

(i) At-large members. The at-large members elected by the senate shall serve two year staggered terms.

(ii) Unit representatives. The unit representatives shall be the chair of the faculty technology committee in the unit or a member of any such committee properly designated to serve in place of the chair. If no faculty technology committee exists, the unit shall appoint a faculty member involved with technology.

(b) Duties. The information technology committee shall formulate and express faculty views on information technology issues, including distance learning and online courses, recommend electronic voting procedural standards and tools that ensure security, anonymity, and faculty control, offer consultation and training, and, if asked, assess the legitimacy of software employed for soliciting faculty votes. Matters requiring faculty action shall be sent as recommendations to the senate.

(vii) Research and scholarship committee.

(a) Membership. In addition to the chair appointed by the chairperson, the research and technology committee shall consist of six members elected by the senate and serving two year staggered terms.

(b) Duties. The research and technology committee shall identify relevant research and scholarship issues, recommend solutions to identified issues, recommend changes for the development and implementation of programs designed to support and reward research activity, examine, review, and make recommendations to the senate about proposals that affect faculty research and scholarship initiated by the administration or other parties.

(viii) Governance committee.

(a) Membership. In addition to the chair appointed by the chairperson, the governance committee shall consist of six members elected by the senate and serving two year staggered terms.

(b) Duties. The governance committee shall review university by-laws and propose amendments, clarify and strengthen the involvement and training of faculty on university committees, monitor governance policies and practices to ensure effective faculty involvement in university decision making, and assist faculty with governance issues occurring within their college or academic unit.

(c) Additional standing committees. Other standing committees may be established from time to time as the faculty or senate may direct. membership, procedures for selection, and other matters shall be consistent with the existing standing committees.

(d) Ad hoc committees. Ad hoc committees shall be appointed for such purposes in such manner as the faculty, senate, or university rules may direct. When time is of the essence, the chairperson, in consultation with the committee on committees, may establish ad hoc committees and appoint members of such committees. Any action taken with respect to ad hoc committees must be reported at the next regular meeting of the senate.

(D) Elections:

(1) Timing of elections. Elections for faculty officers, board representatives, the senate, and the grievance committee will be held each year as soon as possible following the regular spring meeting of the faculty.

(a) Annual elections. Each year, the following positions will be elected:

(i) One board representative.

(ii) Four at-large senators.

(iii) Fourteen grievance committee representatives.

(iv) One unit senator for each represented unit described in paragraph (C)(3)(c)(i) of this rule.

(v) One unit senator from the part-time faculty described in paragraph (C)(3)(c)(i) of this rule.

(b) Bi-annual elections. In odd years, the following positions will be elected:

(i) Chairperson-elect.

(ii) Secretary.

(iii) One unit senator for the emeriti faculty described in paragraph (C)(3)(c)(ii) of this rule.

(2) Recall. Any officer of the faculty, board representative, or senator shall be subject to a recall if two-thirds of the senate affirms a vote of "no confidence" in the individual's performance. In the event of such a vote, there will be a recall vote by the faculty from the constituency represented. A majority vote will be sufficient for recall.

(3) Vacancies.

(a) Chairperson. In the event that there is a vacancy in the office of chairperson when there is a sitting chairperson-elect, the chairperson-elect shall assume the office of chairperson and serve until the conclusion of the term for which he or she was elected. In the event that there is a vacancy in the office of chairperson when there is not a sitting chairperson-elect, the vice chairperson shall assume temporary duties of the chairperson until a successor is elected. A successor for the unexpired term shall be elected by ballot from those persons nominated from the floor at the first regular or special meeting of the faculty after the vacancy occurs.

(b) Secretary. In the event that there is a vacancy in the office of Secretary, a successor for the unexpired term shall be elected by ballot from those persons nominated from the floor at the first regular or special meeting of the faculty after the vacancy occurs. The chairperson, in consultation with the cabinet, shall appoint a secretary pro-tem to serve until a successor is elected.

(c) Board representatives. In the event that there is a vacancy among the board representatives, a successor for the unexpired term shall be elected by ballot from those persons nominated from the floor at the first regular or special meeting of the faculty after the vacancy occurs. The chairperson, in consultation with the cabinet, shall appoint a board representative pro-tem to serve until a successor is elected.

(d) Senators. In the event that there is a vacancy among the at-large senators, a successor for the unexpired term shall be elected by ballot from those persons nominated from the floor at the first regular or special meeting of the faculty after the vacancy occurs. In the event that there is a vacancy among unit senators, a successor shall be elected by that unit for the unexpired term.

(4) Election of unit senators. In the spring term each year (or each odd year in the case of emeriti faculty), the faculty of each represented unit and the part-time faculty shall elect a member to serve as unit senator. The second-year unit senator from each represented unit and from the part-time faculty shall forward the name of the newly elected unit senator to the chairperson no later than one week before the last regular senate meeting of the spring term. Similarly, the outgoing unit senator for the emeriti faculty will forward the name of the newly elected unit senator to the chairperson not later than one week before the last regular senate meeting of the spring term in which the current unit senator's term expires. The election of unit senators may be by paper ballot or electronic means (but not by both within the same unit for the same election).

(5) Election to senate committees. In the spring term of each year, the committee on committees shall solicit nominations for individuals to fill open positions on the standing committees. At the final spring term meeting of the senate, the senators shall vote for members of the standing committees. Newly elected committee members will begin their terms the first day of the first month of the fall term

(6) Election to university committees.

(a) Standing committees. Whenever a standing university committee includes faculty representatives elected by the senate, the committee on committees shall solicit nominations for individuals to fill open positions on the standing university committee. At the final spring term meeting of the senate, the senators shall vote for members of the standing university committees. Newly elected committee members will begin their terms the first day of the first month of the fall term.

(b) Ad hoc or new committees. Whenever a new or ad hoc university committee includes faculty representatives elected by the senate, the committee on committees shall solicit nominations for individuals to fill open positions on the new or ad hoc university committee. The senate shall vote for members of the new or ad hoc university committee at the next senate meeting or, if approved by the cabinet, by electronic ballot prior to the next senate meeting.

(c) Vacancies. In the event there is a vacancy in any standing, new, or ad hoc university committee, the chairperson shall appoint a successor for the unexpired term in consultation with the cabinet.

(d) Nominations. After the call for nominations, faculty shall have three working days to submit nominations and statements of interest. Following this three-day period, members of the senate will have three additional days to submit additional nominations.

(e) Voting. As determined by the chair of the committee on committees, in collaboration with the cabinet, election to university committees may be conducted by paper ballot or electronic ballot (but not both for any single election). If a paper ballot, voting will be conducted at a senate meeting. If an electronic ballot, voting will be conducted using any procedure that gives all senators a reasonable opportunity to vote. Electronic voting must be completed within three working days of distribution of the final ballot.

(f) Supervision. All university committee elections will be under the general supervision of the committee on committees.

(7) Election of officers, board representatives, at-large senators, and grievance committee members. The election of officers, board representatives, at-large senators, and grievance committee members shall comply with this section.

(a) Prohibition on multiple candidacies. No individual may, at the same time, be a candidate for two or more of the following positions: chairperson, secretary, at-large senator, or board representative.

(b) Nominating committee. The senate shall form a nominating committee each year to administer elections in accordance with university by-laws.

(i) Appoint a chair of the nominating committee, who must be a member of the senate and confirmed by the senate.

(ii) Appoint to the nominating committee each unit senator who is in the first year of the senator's term.

(iii) Appoint four individuals from the nominating committee to serve, with the chair of the committee, as a nominating coordinating committee.

(iv) Present the election calendar ("calendar"), including deadlines for: (a) the convening of the nominating committee, (b) announcement of recommended nominees to the senate, (c) announcement of the confirmed slate, (d) dates for additional nominees, and (e) the election.

(d) Duties of nominating committee. In accordance with the calendar presented by the chairperson and these by-laws, the nominating committee must administer the nomination process for the election. The nominating process must comply with the following:

(i) The nominating committee must meet, at the call of the chair, to begin the nomination process. This meeting must be no later than the deadline contained in the calendar.

(ii) The nominating committee must announce the list of recommendations for nominees. When feasible, the list will include at least two nominees for each position. The chairperson shall announce this list of candidates to the faculty.

(iii) Following the announcement of the list, additional nominations may be made by a petition signed by at least twenty-five faculty members and presented to the chair of the nominating committee by the deadline specified in the calendar.

(iv) Following the expiration of the petition period, the nominating committee will supply the chairperson with a confirmed slate listing all nominees for transmittal to the faculty.

(v) Additional nominations for each position may be made from the floor at the regular spring meeting of the faculty.

(vi) Each nominee, or an advocate appointed by the nominee, shall be entitled to submit a half-page, single spaced, typed statement of the nominee's position. Copies of these statements will be available for review by the faculty in accordance with the calendar.

(vii) The official ballot shall include the names of all nominees listed in random order. The ballot and each nominee's position statement shall be posted on the internet.

(e) Elections. In accordance with the calendar presented by the chairperson and university by-laws, the nominating committee must administer and supervise the election. The election must comply with the following:

(i) The election of the positions governed by this paragraph (D)(7) of this rule will be determined by plurality vote.

(ii) Each member of the faculty will be emailed a notice of the elections, the uniform resource locator where the official ballot is located, and the time when voting will end. Electronic voting shall be completed by the later of: (a) the date designated by the nominating committee, or (b) four p.m. on the fourteenth day following the day of the faculty regular spring meeting.

(iii) If any position remains unfilled after the first ballot, the balloting shall be repeated for that office as many times as necessary to obtain a plurality vote for a single candidate. In the second and each subsequent round of balloting (if necessary), the nominee receiving the lowest number of votes will be stricken from all subsequent ballots. Run-off elections will be held until a candidate is declared elected.

(iv) The chair of the nominating committee will receive and confirm the results of the election and report them to the chairperson. The chairperson will convey the election results to the president and the faculty. No disclosure of the vote in any unit shall occur prior to the completion of voting in all units.

(E) College faculty:

(1) Authority. Each college faculty shall have the right to organize itself in order to advise, aid, and counsel the dean of the college on matters affecting the college and the university, and shall be given sufficient time to do so. Each college faculty may elect a faculty committee to exercise the powers of the college faculty in the interim between its meetings.

(2) Graduate faculty. The all-university graduate faculty has the right to organize itself and the responsibility for determining educational policies and regulating requirements for the admission of students, their candidacy, and the awarding to them of degrees. A graduate council includes members chosen as representatives of the major graduate program groupings.

(3) Regulations. Subject to the approval of the board, each faculty shall make its own regulations governing the admission and exclusion of students, the courses of instruction to be offered, grading policy, recommendations for degrees, honors, and prizes, and such other matters as may be within its jurisdiction. A copy of such regulations shall be maintained and made available for review in the office of the dean or other head of the college or division and the provost.

(4) Advice and counsel. The faculty shall have a voice through faculty representatives elected for that purpose in the formulation of long-range plans and in decisions relating to their implementation. Similarly, faculty representatives elected for that purpose shall have a voice where decisions relating to the use and creation of existing or prospective physical resources are being made. If a question arises as to whether a matter is a unit, college, or university concern, the question shall be resolved by the president after seeking the advice of the senate.

(5) By-laws. By-laws of the colleges and faculties must be approved by the provost before they become effective. However, bylaws of the colleges in the medical center shall be reviewed by the vice president for health affairs before being submitted to the provost for approval.

(6) Membership. Each college faculty shall consist of the president, the provost, the dean, professors, associate professors, assistant professors, instructors, and others of academic or administrative rank as may be elected thereto by the respective faculty with the approval of the dean.

(7) Parliamentary rules. Decisions taken by the college faculty shall be governed by the general usage of deliberative bodies. Every motion shall be reduced to writing upon request of a member. All voting shall be in accord with procedures set forth in college bylaws. An affirmative vote of a majority of those voting is sufficient to pass any matter presented for decision unless otherwise provided in the college bylaws.

(8) Faculty decanal review committee. Early in the fall term of the penultimate year of each dean's appointment, if the dean does wish to serve another term, the dean shall be reviewed by a committee of faculty of that college charged to report to the provost on the quality of leadership provided by their dean in accomplishing the goals and objectives for the college. The provost will provide the committee with copies of the annual reports that the dean has prepared for the faculty during the dean's tenure. The faculty assessment committee must function in a confidential manner during its deliberations to the extent permitted by law. When the faculty assessment committee has gathered its data and completed its internal deliberations, it shall meet with the provost to present its findings, to respond to questions by the provost, and to ask questions of the provost. Following this dialogue the committee will submit a summary report to the provost, including a recommendation for reappointment or non-reappointment of the dean. Should the provost's decision be to recommend reappointment of the dean, the provost and the dean will review and update, as appropriate, the goals and objectives for that particular college. The dean will then issue a report to the faculty, as done after each of the annual assessments, including in that report the length of the reappointment.

Last updated December 20, 2022 at 12:01 PM

History

Effective: August 24, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-3-03 University faculty: academic titles.

Set forth below is a list of all academic titles to be used at the university of Cincinnati from and after May 27, 1997. Special conditions attached to certain titles are specified when applicable. No academic titles other than those listed shall be used at the university, except that approved academic titles may include additional qualifiers or specifiers. For example, the academic title of associate professor may be further specified as the faculty title "Associate Professor of Biology."

(A) Category 1: academic titles without qualifiers.

(1) Tenured/tenure-track faculty:

Professor

Associate professor

Assistant professor

Instructor

(2) Tenured/tenure-track librarians:

University librarian

Senior librarian

Associate senior librarian

Associate librarian

Assistant librarian

Beginning librarian

(B) Category 2: academic titles with qualifiers.

(1) Adjunct faculty:

Adjunct professor

Adjunct associate professor

Adjunct assistant professor

Adjunct instructor

(2) Adjunct librarians:

Adjunct senior librarian

Adjunct associate senior librarian

Adjunct associate librarian

Adjunct assistant librarian

Adjunct beginning librarian

(3) Field service faculty:

Field service professor

Field service associate professor

Field service assistant professor

Field service instructor

(4) Adjunct field service faculty:

Adjunct field service professor

Adjunct field service associate professor

Adjunct field service assistant professor

Adjunct field service instructor

(5) Research faculty:

Research professor

Research associate professor

Research assistant professor

Research instructor

(6) Adjunct research:

Adjunct research professor

Adjunct research associate professor

Adjunct research assistant professor

Adjunct research instructor

(7) Clinical faculty:

Professor of clinical

Associate professor of clinical

Assistant professor of clinical

Instructor of clinical

(8) Adjunct clinical faculty:

Adjunct professor of clinical

Adjunct associate professor of clinical

Adjunct assistant professor of clinical

Adjunct instructor of clinical

(1) Emeritus/emerita titles (emeritus/emerita titles may be qualified):

Professor emeritus/emerita

Associate professor emeritus/emerita

Assistant professor emeritus/emerita

University librarian emeritus/emerita

Senior librarian emeritus/emerita

Associate senior librarian emeritus/emerita

Associate librarian emeritus/emerita

Assistant librarian emeritus/emerita

(2) Visiting titles:

Visiting professor

Visiting associate professor

Visiting assistant professor

Visiting instructor

Visiting senior librarian

Visiting associate senior librarian

Visiting associate librarian

Visiting assistant librarian

Visiting beginning librarian

Visiting field service professor

Visiting field service associate professor

Visiting field service assistant professor

Visiting field service instructor

Visiting research professor

Visiting research associate professor

Visiting research assistant professor

Visiting research instructor

Visiting professor of clinical

Visiting associate professor of clinical

Visiting assistant professor of clinical

Visiting instructor of clinical

(3) Specialized visiting titles:

Visiting artist

Visiting scholar

Visiting scientist

(4) Specialized titles:

Distinguished research professor

Distinguished teaching professor

Distinguished visiting professor

Eminent scholar

University receptor (this title shall be used only with presidential approval.)

(5) Invited titles:

Invited professor

Invited field service professor

Invited research professor

Invited professor of clinical

Invited senior librarian

(D) Category 4: titles for elimination or restriction.

(1) Lecturer: restricted to part-time faculty teaching non-credit courses.

(2) University professor: eliminated except for existing faculty with the title.

(3) Volunteer titles: the following volunteer faculty titles may continue only for those who currently hold such a title. New volunteer-titled appointments shall be made only with the specific approval of the relevant senior vice president and provost.

Volunteer professor

Volunteer associate professor

Volunteer assistant professor

Volunteer instructor

Volunteer senior librarian

Volunteer associate senior librarian

Volunteer associate librarian

Volunteer assistant librarian

Volunteer beginning librarian

Volunteer field service professor

Volunteer field service associate professor

Volunteer field service assistant professor

Volunteer field service instructor

Volunteer research professor

Volunteer research associate professor

Volunteer research assistant professor

Volunteer research instructor

Volunteer professor of clinical

Volunteer associate professor of clinical

Volunteer assistant professor of clinical

Volunteer instructor of clinical

Last updated June 7, 2021 at 11:26 AM

History

Effective: June 20, 1997
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-3-12 University faculty: university keys.

Requests for keys to offices, laboratories, and buildings should go to the administrative head of the faculty member's division (i.e., dean, department head, etc.). The duplication of any university key without authorization is unlawful. Also prohibited are the lending of keys to others and the use of keys for any other usage beyond that which was originally approved.

Last updated June 7, 2021 at 11:26 AM

History

Effective: March 16, 1978
Promulgated Under: 111.15

Chapter 3361:50-7 Academic Freedom

Ohio Adm.Code 3361:50-7-01 Academic freedom: board of trustees policy statement.

(A) All members of the university community shall honor the freedom of each individual within that community in matters of speech, learning, inquiry, hearing, and peaceful assembly; and no one may interfere with the rights of others to pursue teaching, study, class attendance, research, learning, administrative duties, and the like.

(B) Appropriate representatives of the university administration shall continue to confer with responsible persons on campus who wish to present proposals to modify university policies and procedures. Such conferences with individuals, or with groups of reasonable size, shall be by appointment only and held during customary business hours. No consideration shall be given to proposals couched in the form of demands or threats, or that use abusive or vulgar language, or that include ultimata regarding time of response. There shall be no undue delay in replying to proposals properly presented.

(C) All demonstrations must be in compliance with the use of facilities policy manual. Disruptive demonstrations or other actions that interrupt the normal functioning of the university or violate any rule of the board or contravene university policy shall subject the violators to disciplinary procedures, and to such internal or external measures as may be necessary to restore order. No one may forcibly or physically or by noise or threat disrupt the regular business of the university. No one may, by person, objects, or words block or impede free access to or egress from any university facilities. Sit-ins, stand-ins, and any other similar or related forms of occupation of offices, halls, classrooms, lobbies, or other parts of university structures are prohibited. Persons committing crimes will be prosecuted.

(D) Instructional personnel shall enjoy academic freedom, but, this does not mean license free from all responsibility; nor the use of class time to present propaganda on controversial issues; nor the use of class time to discuss matters that are not germane to the specialty which they have been appointed to teach; nor in class seek to elicit and/or attack the views of any student on a subject not germane to the officially announced subject matter of the course.

Last updated June 4, 2021 at 8:48 PM

History

Effective: December 16, 1999
Promulgated Under: 111.15

Chapter 3361:50-15 Appointments/Promotion/Tenure

Ohio Adm.Code 3361:50-15-02 Appointments/promotion/tenure: faculty members holding qualified title appointments.

The following rule shall apply only to faculty members holding qualified title appointments and without regular faculty titles as defined in rule 3361:50-3-03 of the Administrative Code.

(A) Field service series appointments:

Individuals holding appointments whose primary responsibility does not involve regular classroom instruction and for whom other qualified faculty titles are inappropriate. Field service faculty often interact with agencies or communities outside the university or contribute in special ways to departmental excellence in education, research, or patient care. Field service faculty may also contribute to the teaching, scholarly, and service missions of the academic unit, expectations for which may be described in their letters of appointment and in their unit reappointment and promotion criteria.

(B) Clinical series appointments:

Individuals holding appointments whose primary responsibility is patient care, patient support, and/or teaching and program development in the clinical sciences. Clinical faculty may also contribute to clinical research, the scholarly and service missions of the university, administrative service, and other educational activities, expectations for which may be described in their letters of appointment and in their unit reappointment and promotion criteria.

Individuals holding appointments whose primary responsibility is research, which typically includes the generation of external funding and publication in peer-reviewed publications. Research faculty may also contribute to the pedagogical and service missions of the university, expectations for which may be described in their letters of appointment and in their unit reappointment and promotion criteria.

(D) Affiliated series appointments:

Individuals holding appointments in academic departments and colleges whose professional assignment is conditional upon the existence of a signed affiliation agreement between the university and the affiliated faculty member's employer under which the employer is responsible for at least half the affiliated faculty member's compensation may hold regular faculty or academic titles preceded by the term "affiliated."

(E) Educator series appointments:

Individuals holding appointments whose primary responsibility is in the pedagogical mission of their unit. Educator series faculty may also contribute to the development, administration, and operation of instructional programs, to the scholarship of teaching and learning or of their academic discipline, and to the service missions of the university, expectations for which may be described in their letters of appointment and in their unit reappointment and promotion criteria.

(F) Practice series appointments:

Individuals holding appointments whose primary responsibility is specialized instruction based on their professional experience outside of the university. Practice series faculty may also contribute to the scholarly and service missions of the university, expectations for which may be described in their letters of appointment and in their unit reappointment and promotion criteria.

(G) Other qualified title appointments - adjunct, visiting, volunteer, lecturer or clinical:

Individuals who hold part-time or temporary appointments or who serve on a volunteer basis may hold regular faculty or academic titles preceded by "adjunct," "visiting," or "volunteer," or the title of lecturer. In the college of medicine, such individuals may also hold regular faculty titles above the rank of instructor with the insertion of, or preceded by, "clinical" (for example, associate clinical professor). The terms of these appointments may vary according to the needs of the university. Notice of reappointment/ nonreappointment is not required.

(H) Notice and terms of appointment, reappointment and nonreappointment shall be given to each individual in writing by the dean of the college or school concerned or by the appropriate vice president.

(I) Individuals holding qualified title appointments shall not be eligible for tenure.

Last updated June 6, 2021 at 7:18 AM

History

Effective: September 1, 2011
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-3-03

(A) Category 1: academic titles without qualifiers.

(1) Tenured/tenure-track faculty:

Professor

Associate professor

Assistant professor

Instructor

(2) Tenured/tenure-track librarians:

University librarian

Senior librarian

Associate senior librarian

Associate librarian

Assistant librarian

Beginning librarian

(B) Category 2: academic titles with qualifiers.

(1) Adjunct faculty:

Adjunct professor

Adjunct associate professor

Adjunct assistant professor

Adjunct instructor

(2) Adjunct librarians:

Adjunct senior librarian

Adjunct associate senior librarian

Adjunct associate librarian

Adjunct assistant librarian

Adjunct beginning librarian

(3) Field service faculty:

Field service professor

Field service associate professor

Field service assistant professor

Field service instructor

(4) Adjunct field service faculty:

Adjunct field service professor

Adjunct field service associate professor

Adjunct field service assistant professor

Adjunct field service instructor

(5) Research faculty:

Research professor

Research associate professor

Research assistant professor

Research instructor

(6) Adjunct research:

Adjunct research professor

Adjunct research associate professor

Adjunct research assistant professor

Adjunct research instructor

(7) Clinical faculty:

Professor of clinical

Associate professor of clinical

Assistant professor of clinical

Instructor of clinical

(8) Adjunct clinical faculty:

Adjunct professor of clinical

Adjunct associate professor of clinical

Adjunct assistant professor of clinical

Adjunct instructor of clinical

(1) Emeritus/emerita titles (emeritus/emerita titles may be qualified):

Professor emeritus/emerita

Associate professor emeritus/emerita

Assistant professor emeritus/emerita

University librarian emeritus/emerita

Senior librarian emeritus/emerita

Associate senior librarian emeritus/emerita

Associate librarian emeritus/emerita

Assistant librarian emeritus/emerita

(2) Visiting titles:

Visiting professor

Visiting associate professor

Visiting assistant professor

Visiting instructor

Visiting senior librarian

Visiting associate senior librarian

Visiting associate librarian

Visiting assistant librarian

Visiting beginning librarian

Visiting field service professor

Visiting field service associate professor

Visiting field service assistant professor

Visiting field service instructor

Visiting research professor

Visiting research associate professor

Visiting research assistant professor

Visiting research instructor

Visiting professor of clinical

Visiting associate professor of clinical

Visiting assistant professor of clinical

Visiting instructor of clinical

(3) Specialized visiting titles:

Visiting artist

Visiting scholar

Visiting scientist

(4) Specialized titles:

Distinguished research professor

Distinguished teaching professor

Distinguished visiting professor

Eminent scholar

University receptor (this title shall be used only with presidential approval.)

(5) Invited titles:

Invited professor

Invited field service professor

Invited research professor

Invited professor of clinical

Invited senior librarian

(D) Category 4: titles for elimination or restriction.

(1) Lecturer: restricted to part-time faculty teaching non-credit courses.

(2) University professor: eliminated except for existing faculty with the title.

Volunteer professor

Volunteer associate professor

Volunteer assistant professor

Volunteer instructor

Volunteer senior librarian

Volunteer associate senior librarian

Volunteer associate librarian

Volunteer assistant librarian

Volunteer beginning librarian

Volunteer field service professor

Volunteer field service associate professor

Volunteer field service assistant professor

Volunteer field service instructor

Volunteer research professor

Volunteer research associate professor

Volunteer research assistant professor

Volunteer research instructor

Volunteer professor of clinical

Volunteer associate professor of clinical

Volunteer assistant professor of clinical

Volunteer instructor of clinical

Last updated June 7, 2021 at 11:26 AM

History

Effective: June 20, 1997
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-15-03 Appointments/promotion/tenure: special titles.

The board may, upon recommendation of the president, appoint professors to special positions with the titles of distinguished research professor, distinguished teaching professor, distinguished service professor, distinguished professor, professor emeritus and graduate fellow.

Last updated June 6, 2021 at 7:18 AM

History

Effective: April 20, 2000
Promulgated Under: 111.15

Chapter 3361:50-27 Degree and Certificates

Ohio Adm.Code 3361:50-27-01 Degrees and certificates: general university policy.

(A) Degrees and certificates shall be granted by the board of trustees to, and conferred by the president on, candidates recommended by the respective college and school faculties. They shall be conferred at the end of each full term of the academic year or on special occasions, and may be conferred in absentia upon recommendation of the appropriate dean and with the approval of the president.

(B) All diplomas and certificates shall be signed by the chairperson of the board of trustees, the president of the university, the secretary of the board of trustees, and the dean of the college or school of the recipient, and the seal of the university shall be affixed thereto. The several colleges may themselves award, to degree recipients only, testimonials attesting to the completion of a specified set of courses within programs approved by the board of trustees.

(C) Honorary degrees and other honors and awards may be granted by the board of trustees on recommendation by the president of the university, assisted by a committee on university honors, said committee to be appointed by, and advisory to, the president.

(D) Certificates of completion may be awarded as verification of participation (attendance) in non-degree credit courses, workshops and programs by the academic unit offering such courses, workshops, or programs.

Last updated June 8, 2021 at 8:28 AM

History

Effective: June 15, 2012
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-27-11 Degrees and certificates: faculty receiving degrees.

No graduate degree may be granted to any faculty member above the rank of instructor who teaches in the same department or division in which the degree is to be granted. The only exception to the above rule applies to those members of the faculty who were, as of September 1, 1963, candidates for advanced degrees.

Last updated June 8, 2021 at 8:28 AM

History

Effective: February 15, 2008
Promulgated Under: 111.15

Chapter 3361:50-43 Libraries

Ohio Adm.Code 3361:50-43-01 Libraries: indentification and circulation cardholder policy.

A valid university of Cincinnati photo identification card is the identification required when using the library. Patrons may have access to the university of Cincinnati libraries' collections and services based on published library policy as established by each library jurisdiction and the appropriate provost. Departmental library hours vary and are posted at each location.

Last updated June 7, 2021 at 5:50 AM

History

Effective: June 17, 1998
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-43-11 Librarians: medical center libraries: categories of library users.

(A) Primary: this category includes the faculty, staff, and students of the medical center. They have full access to the libraries' information resources, which includes circulation privileges and on-site and remote access to electronic resources, and to the libraries' services, including reserve materials and document delivery.

(B) Secondary: this category includes non-medical center university of Cincinnati students, faculty, and staff, and the students, faculty, and staff of "OhioLINK" institutions. They have access to the information resources and services when in accord with policies of the particular service.

(1) The general public, businesses, and organizations have access to the libraries' facilities and resources on site. Library memberships may be purchased by individuals and groups to access all or most services and resources. Businesses and organizations may also gain access to resources and services through contractual arrangements.

(2) Individuals who are not university of Cincinnati students, faculty, and staff, but who are in some way affiliated may be granted temporary privileges at the discretion of the librarian. At times, a program or course is offered in community institutions that may be affiliated with the medical center, or the instructor may be from the medical center. This may also include certain categories of alumni and donors.

Last updated June 7, 2021 at 5:50 AM

History

Effective: June 17, 1998
Promulgated Under: 111.15

Chapter 3361:50-77 The Graduate School

Ohio Adm.Code 3361:50-77-01 The graduate school: vice provost and university dean of the graduate school.

(A) The vice provost and university dean of the graduate school shall, under the general supervision of the senior vice president and provost for baccalaureate and graduate education, be responsible for all matters pertaining to the supervision of graduate education within the university other than professional degrees in "Doctor of Pharmacy," "Doctor of Medicine," and "Juris Doctor." The all-university graduate faculty organization and the graduate council shall report to the vice provost and university dean of the graduate school. The fellows of the graduate school shall report to the vice provost and university dean of the graduate school.

(B) The senior vice president and provost for baccalaureate and graduate education may assign additional responsibilities to the vice provost and university dean of the graduate school.

Last updated June 29, 2021 at 9:18 AM

History

Effective: September 15, 2012
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-77-11 The graduate school: governance.

The all-university graduate faculty has the responsibility for determining educational policies and regulating requirements for the admission of students, their candidacy, and the awarding to them of degrees. The executive officer of the faculty is the vice provost and university dean of the graduate school, who is assisted in his/her duties by a graduate council, the members of which are chosen as representatives of the major graduate program groupings.

(A) Vice provost and university dean of the graduate school. The graduate school is headed by the vice provost and university dean of the graduate school and he/she reports directly to the senior vice president for academic affairs and provost. In this capacity, the vice provost and university dean of the graduate school will:

(1) Assume the central role in all graduate programs throughout the university, including joint graduate-professional programs but excluding professional programs leading to the "Doctor of Medicine" (college of medicine) and "Juris Doctor" (college of law) degrees. The vice provost and university dean of the graduate school will serve as coordinator to such programs; provide central administrative services; help define and maintain standards; serve as the advocate for graduate education at the university; and exercise leadership in strengthening existing graduate programs and initiating new ones to foster excellence in teaching and research.

(2) Consult with deans of colleges containing graduate programs and be advised by the graduate council.

(3) Chair meetings of the graduate council and the all-university graduate faculty. The vice provost and university dean of the graduate school is an ex-officio member of all committees of the graduate faculty.

(4) Assign and monitor departmental allocations of all graduate funds.

(5) Be consulted by the senior vice president for academic affairs and provost on decisions regarding promotion, appointment, and reappointment of members of the graduate faculty.

(6) Be responsible for interaction with the "Ohio Board of Regents" on all matters concerning graduate education (university policy).

(7) Provide leadership especially for those programs which cut across conventional departmental or college lines.

(B) University graduate faculty:

(1) The university graduate faculty shall include all faculty designated graduate faculty by each program as determined by criteria set by programs and graduate council and approved by the graduate school dean.

(a) Members of the university graduate faculty shall:

(i) Have voting rights,

(ii) Be eligible for committee appointments, and

(iii) Be eligible for membership on the graduate council.

(b) Candidates seeking appointment to the university graduate faculty must be nominated by their academic graduate programs following an academic program-level peer-review process. Nominations are to be submitted by an academic program to the vice provost and dean of the graduate school in the form and manner set forth in the graduate faculty status policy. Faculty members who are not nominated by their program may petition the vice provost and dean of the graduate school for membership consideration.

(c) Appointment and reappointment to the university graduate faculty is subject to the following policies and procedures:

(i) The vice provost and dean of the graduate school has the responsibility for making all appointments. He/she shall have authority to accept or refuse the recommendations of the nominating academic program. In making this determination the vice provost and dean shall utilize the following criteria:

(a) The candidate must possess appropriate credentials as defined and approved by the academic program.

(b) The candidate must have demonstrated the ability to conduct and guide graduate research or other creative professional contributions at an advanced level. In addition, the candidate must be engaged currently in research, scholarship or creative professional activities that are indicative of substantive contributions to the field.

(ii) In instances of refusal, the vice provost and dean of the graduate school shall provide a letter to the graduate program director articulating the basis for refusal.

(iii) All faculty appointed as university graduate faculty shall undergo review for reappointment concurrent with external program review. The process and criteria are set by the program and approved by the vice provost and dean. Faculty not reappointed shall cease to be university graduate faculty.

(iv) Members of the university graduate faculty shall be appropriately identified by the graduate school.

(v) All faculty holding the title of university graduate faculty as of November 15, 2011 shall retain that status until the next external review of their programs, at which time they will be reviewed for reappointment in accordance with this rule.

(2) Role of the graduate faculty:

(a) To chair thesis and dissertation committees. Only university graduate faculty members are permitted to chair these committees.

(b) To provide leadership for graduate education and scholarly or creative activity within each academic program.

(c) To support the mission of the graduate school, including serving on the university graduate council if elected, as outlined in paragraph (B)(4)(a) of this rule.

(3) Fellows of the graduate school: the fellows of the graduate school are chosen from the university faculty in recognition of their outstanding scholarly accomplishments. Recommendation is by the fellows, and appointment is by the board of trustees for life.

(4) Graduate council:

(a) Composition of the graduate council: the graduate council shall consist of representatives from the graduate faculty, elected by the graduate faculty members of each group listed below for a period of two years.

The associate deans of the graduate school shall be non-voting, ex-officio members of the council, and in addition, one graduate student, elected by the graduate student governance association, shall be a voting member of the council. Each member of the council is instructed and empowered to appoint an alternate for attendance at meetings which he/she is unable to attend. The composition of the graduate council shall consist of one representative from each of the following:

Chair of the college of arts and sciences council on graduate affairs

Humanities (college of arts and sciences)

Social/behavioral sciences (college of arts and sciences)

Natural/physical sciences (college of arts and sciences)

College of business

College-conservatory of music

College of design, architecture, art, and planning

College of education, criminal justice, and human services

College of engineering and applied science

College of medicine

College of nursing

College of pharmacy

College of allied health sciences

Graduate student governance association

Faculty senate (two representatives)

University libraries

Registrar's office

(b) Duties and responsibilities of the graduate council: the graduate council shall meet at regularly established times or at the request of two or more elected council members in order to consider matters pertaining to the policy of the graduate school, and to present recommendations to the faculty; it shall keep written minutes of its meetings. No observers are permitted at meetings of the graduate council unless prior permission is obtained from the council. The secretary to the council is instructed to make a special effort to inform colleges of decisions affecting them. The duties of the graduate council will be:

(i) To assist the vice provost and university dean of the graduate school in enforcing the rules and regulations of the graduate faculty.

(ii) To propose and consider measures and policies for the improvement of the graduate school.

(iii) If called upon by the vice provost and university dean of the graduate school to assist in matters of discipline, and in deciding upon petitions of the students and staff members.

(iv) To codify and publish the rules and regulations of the graduate faculty and to review the content of the "Graduate Bulletin."

(v) To receive applications for new graduate programs. Each application should set forth the qualifications of the departmental staff desiring to offer work, its material equipment to that end, an outline of the work it proposes, and the benefits of adding the subject to the graduate curriculum. After an investigation, the council will report to the graduate faculty its approval or disapproval of the application; adoption to be by a majority vote of the graduate faculty.

(vi) To keep the faculty from which a council member is elected properly informed of the policies considered and the business transacted by the council. This will be the responsibility of the individual members of the council to the groups they represent.

(c) Board approval: It is understood that any action taken (by the graduate council and/or graduate faculty) shall be in conformity with the by-laws and rules of the board of trustees and shall be subject to the approval or disapproval of the board.

Last updated June 29, 2021 at 9:21 AM

History

Effective: September 15, 2012
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-77-23 The graduate School: doctoral degree programs.

(A) Credit hours/program-specific and university requirements

(1) A minimum of sixty (if the student has earned a master's degree) or ninety (if the student has not earned a master's degree) semester credit hours of graduate work in one graduate program shall be successfully completed for a doctoral degree including credits for dissertation research. In no case, however, shall a degree be granted solely on the basis of accumulated credit hours. The doctoral degree will be granted for no less than the equivalent of three years of full-time graduate study.

(2) Graduate programs shall recommend students for the doctoral degree after they have met all program-specific and university requirements for the degree including satisfactory completion of an approved dissertation or other culminating project.

(3) The final thirty semester credits must be completed under the direction of graduate faculty from the university of Cincinnati.

(4) Prior to admission to doctoral candidacy, doctoral students shall complete a residency requirement of a minimum enrollment of ten graduate credit hours per semester for two out of three consecutive semesters of study including summer.

(B) Candidacy

(1) Doctoral students shall complete a departmental certification process for doctoral candidacy. The nature of this departmental certification process and the rules governing its administration shall be determined by the doctoral program in which the student is enrolled.

(2) A doctoral student shall be admitted to candidacy when he or she has achieved a grade point average of at least 3.0 for all doctoral course work, satisfactorily completed all pre-candidacy requirements as specified by the doctoral program in which the student is enrolled, and successfully completed the departmental certification process.

(3) Once a student is admitted to candidacy, he or she shall register for at least one graduate credit hour in the fall semester of each year to maintain his or her graduate student and candidacy status.

(1) The period from time of matriculation to a doctoral program to candidacy shall not exceed five consecutive years unless otherwise approved by the dean of the graduate school.

(2) The period of time from admission to doctoral candidacy to completion of the doctoral degree shall not exceed four consecutive years unless otherwise approved by the dean of the graduate school.

(3) The period of time from matriculation to graduation shall not exceed nine years regardless of the pre- and post- candidacy periods.

(D) Dissertation

Each Ed.D. and Ph.D. candidate shall produce an approved dissertation that demonstrates high scholarly achievement based on the candidate's original research or creative activity. Other doctoral programs may require students to complete other types of capstone experiences.

(E) Dissertation committee

Following admission to doctoral candidacy and the selection of a research topic and research mentor, a dissertation committee shall be appointed by the vice provost and university dean of the graduate school according to the recommendation of the doctoral program in consultation with the research mentor and student.

(1) The research mentor shall serve as chairperson of the dissertation committee.

(2) A dissertation committee shall be composed of a minimum of three full-time faculty members with professorial rank at the university of Cincinnati. The committee chair must be a member of the graduate faculty.

(3) Individuals with appropriate expertise may be added to a dissertation committee if nominated by the candidate and approved by the committee chairperson and doctoral program. Such persons shall serve without compensation from the university or candidate, and shall be full voting members of the committee.

(F) Final defense of dissertation

Once a dissertation is deemed to be satisfactory with respect to its form and content by the committee, a final defense shall be announced under dissertation defense announcements on the graduate school website.

(1) The defense is open to the public and all members of the academic community.

(2) Under the standard dissertation defense procedure, the candidate will answer pertinent questions put by members of the committee following an oral presentation of the dissertation.

(3) After the committee has completed its questioning, other persons present will have an opportunity to submit questions or comments.

(4) At the conclusion of the defense, the committee will withdraw and render a decision regarding the acceptability of the dissertation and its defense, and report its decision to the candidate. In the case of a favorable decision, this decision shall be communicated to the graduate program and the graduate school. Dissertation approval requires a favorable decision by the candidate's dissertation committee.

(G) Petitions for reinstatement and extension of candidacy

Students may petition graduate council for extension of their doctoral candidacy through their program, college, and the vice provost and university dean of the graduate school prior to its expiration. Students whose candidacy has expired may petition for both reinstatement and extension of candidacy using the same administrative procedure. If reinstatement is approved, the student will be readmitted to candidacy only after satisfying the formal candidacy examination requirements administered by the department. Each department shall establish and publish a policy concerning extension of degree candidacy and requirements for reinstatement into candidacy subject to the approval of the vice provost and university dean of the graduate school.

(H) Publication of dissertations

Dissertations completed as part of the degree requirement for the doctoral degree shall be published and made freely available in hard copy and/or electronic form. A request to delay publication of a dissertation may be made to the vice provost and university dean of the graduate school to allow intellectual property related to the content of the dissertation to be appropriately protected.

Last updated June 6, 2021 at 12:59 AM

History

Effective: September 15, 2012
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-77-25 The graduate school: special rules and provisions.

(A) Eligibility of university faculty and administrators for graduate degrees: no graduate degree will be granted to any faculty member above the rank of instructor who teaches in the same department or division in which the degree is to be granted. This rule applies also to adjunct appointments at any professorial rank and to interdisciplinary degrees.

No holder of an academic administrative title of assistant dean or equivalent or above shall be granted a graduate degree from the university of Cincinnati. This rule applies only to those who hold faculty rank above instructor. Those holding "equivalent rank" must petition the graduate council.

(B) Restricted research for theses and dissertations: the right to open exchange of information and opinion in faculty relations with students carries the obligation to avoid comments or violations of confidentiality that would reduce free expression or inquiry by students.

A faculty member has the right to publish his/her research findings and the right to protection against retaliation because of displeasure over his/her conclusions by the public, administration, government, or others. He/she has the concomitant responsibility to refrain from conducting secret, nonpublishable research as part of his/her university duties.

Student involvement in industrial proprietary projects should be permitted only when these projects in no way restrict the student's ability to fulfill his or her degree requirements, which includes the obligation to publish dissertation results.

Last updated June 6, 2021 at 12:59 AM

History

Effective: February 15, 2008
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-77-26 The graduate school: graduate awards.

(A) Applicability. This chapter apply to all graduate tuition scholarships, assistantships and fellowships distributed by the graduate school using university general funds. They do not apply to similar awards or compensation earned from other sources of funding. However, units supporting graduate students from other funding sources are urged to treat these rules as best practices in the administration of all graduate awards. In all cases, regardless of the source of funding, students shall be informed of the terms and conditions of all graduate awards.

(B) Purpose of awards. Graduate awards to a student should be regarded as support for an apprenticeship period during which the student enhances his or her scholarly and professional skills. Any assignments that result from a graduate award must be consistent with the student's academic pursuits.

(C) Types of awards. Awards are based on academic merit, and the graduate assistant is first and foremost a student. Awards are made to students who have attempted fewer than one hundred seventy-four semester graduate credit hours. Award types include:

(1) University graduate scholarships that cover instructional and/or general fees;

(2) Graduate assistantships that provide a stipend that obligates the student to specified research, teaching, service or administrative responsibilities;

(3) Fellowships that provide a stipend without research, teaching, service or administrative obligations.

(D) Eligibility criteria for awards must be published by graduate programs that make awards and appointments.

(E) Students who receive a university graduate scholarship but no graduate assistantship or fellowship shall not be assigned duties that are not required of unsupported students.

(F) Terms and conditions of appointments. Offers of graduate awards shall be conveyed to students as promptly as possible in writing and shall contain information about the amount and duration of the award, a general description of the obligations and responsibilities accepted by the student as part of the award, a reference to sources of information about academic requirements for degree completion, a description of the conditions under which either the student or unit may terminate the award prior to its end-date, and criteria for reappointment.

(G) Students receiving graduate assistantships are required to register for at least twelve graduate credit hours each semester of the academic year.

(H) Students receiving university graduate scholarships who register for over eighteen credit hours per semester are subject to tuition and general fee charges for the excess hours.

(I) Minimum stipends are set by the vice provost and university dean of the graduate school.

(J) Procedures and policies related to termination, temporary absence and reappointment are described in the university graduate handbook.

(K) Graduate assistantship awards obligate awardees to no more than an average of twenty hours per week of services. These services must make a substantive contribution to the student's academic and professional development.

(L) Students with graduate awards have the right to engage in collateral employment so long as it is consistent with the university of Cincinnati's collateral employment policies.

(M) Graduate assistants are entitled to a discount at the university bookstore.

Last updated June 6, 2021 at 12:59 AM

History

Effective: September 15, 2012
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-77-28 The graduate school: policies and procedures.

(A) Policies and procedures governing graduate programs are described in the "University Graduate Handbook."

(B) The handbook is maintained by the vice provost and university dean of the graduate school. Amendments to the handbook shall be made by the associate senior vice president and university dean of the graduate school following consultation with graduate council.

Last updated June 29, 2021 at 9:48 AM

History

Effective: July 13, 2007
Promulgated Under: 111.15

Chapter 3361:50-81 College of Law

Ohio Adm.Code 3361:50-81-14 College of law: advanced standing.

(A) Students attending law schools fully accredited by the "Association of American Law Schools" and the "American Bar Association" may be considered for admission with advanced standing.

(B) Law school work will be evaluated and credited toward the "Juris Doctor" requirements as determined by the associate dean. A maximum of two years of credit can be applied. The right is reserved not to grant credit for work done in another law school.

(C) A student should submit the transfer application and the application fee, a "Law School Data Assembly Service" report, law school transcript, recommendations from two law school professors, and a letter of good standing from the dean or registrar. No applicant will be admitted who is not in good standing with a law school previously attended.

Last updated June 6, 2021 at 9:11 AM

History

Effective: August 23, 1996
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-81-16 College of law: rules.

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.

View Rule Text

History

Effective: July 14, 2006
Promulgated Under: 111.15

Ohio Adm.Code 3361:50-81-18 College of law: procedure for review of a claim that an individual student has been subjected to prejudice or capricious academic evaluation.

(A) Any student who has reason to believe that his final grade in any course or seminar was determined as a result of prejudice or caprice shall consult with the faculty member who determined the grade. A request for consultation shall be made within two weeks after the student receives the grade. If such request cannot be made because the student is unable to contact the faculty member personally or by telephone within that time, a written request mailed to the faculty member at the law school within the two week period shall satisfy this requirement.

The faculty member shall consult with the student promptly after receipt of a request. If the faculty member or the student is absent from the greater Cincinnati area at the time the request is made, the consultation shall occur within two weeks after both are in the area.

(B) If after such consultation the student has reason to believe that his grade was determined as a result of prejudice or caprice he may file a complaint with the dean of the college of law. The dean shall refer the complaint to the petitions committee and send a copy to the faculty member involved.

The complaint shall be filed with the dean within two weeks after the consultation described in A or within two weeks of the student's having discovered that consultation is not possible.

(C) The complaint shall contain a statement of facts indicating the basis for the student's belief that the grade was determined as a result of prejudice or caprice. Allegations that the grade was so determined that the grade was so determined or that the grade was low or failing, or both, will not alone suffice.

The complaint shall also contain an allegation that the consultation required in A has occurred or a statement of facts indicating the student's inability to comply therewith.

The committee shall review the complaint and on the basis of its factual allegations decide whether a hearing should be held. A hearing shall be held promptly if any two members of the committee so vote. Unless two members so vote, the complaint shall be dismissed and the matter deemed concluded.

(D) Hearings shall be before the committee. The committee shall arrange for the production of all documents considered in determining the grade. If requested by the committee, the student shall produce his notes for the course and, if the grade was based in whole or part on a paper or papers, the research materials assembled by the student preparatory to writing the paper or papers. Upon request the student shall be provided a copy of the examination questions and his answers thereto before the hearing.

The student shall appear at the hearing or his complaint shall be dismissed and the matter deemed concluded.

The faculty member involved may appear at the hearings. He shall appear if available, if the student so requests. The hearings should be scheduled so as to try to accommodate the availability of both the faculty member and the student.

The hearings shall proceed on an informal basis with a full presentation of all relevant evidence, including an analysis by the faculty member involved of the questions and answers. Expert witnesses may appear.

The student shall have the burden of persuading the committee that the grade was determined as a result of prejudice or caprice.

(E) If a hearing is held, the committee shall decide if the grade was determined as a result of prejudice or caprice. A majority vote of the members of the committee shall be necessary for a decision that the grade was so determined. It shall report its decision and the vote thereon to the dean who shall place the question on the agenda for the next scheduled faculty meeting.

At that faculty meeting the committee shall reports its decision for review. Thereafter the faculty member involved and the student member of the committee may make statements. They shall not be present during the faculty discussion and voting. A majority vote of those present shall be required to change the committee's decision. The faculty action shall be final.

If it is decided that the grade was determined as a result of prejudice or caprice, the committee, after consultation with the student and the faculty member involved, shall determine the appropriate grade. The grade may be higher, lower, or the same as the original grade or a grade of "S" may be given if deemed appropriate.

A reevaluation, when made, shall be final.

(F) If one of the members of the committee is the person who determined the grade, the dean shall appoint another full-time faculty member to sit in his place throughout any proceedings herein described. If the student member of the committee is the student complainant, another student shall be appointed to take his place in accordance with existing procedures.

The student member may disqualify himself from a case for cause at any stage of the proceedings described herein. In that event another student shall be appointed to take his place, in accordance with existing procedures, for purposes of the remaining proceedings in that case.

(G) These procedures shall take affect and apply to the final grades given for courses and seminars in the spring semester of nineteen hundred and seventy and thereafter.

Last updated June 6, 2021 at 9:11 AM

History

Effective: March 16, 1978
Promulgated Under: 111.15

Chapter 3361:50-83 College of Medicine

Ohio Adm.Code 3361:50-83-15 College of medicine: requirements for graduation.

Candidates for the degree of "Doctor of Medicine" shall:

(A) Satisfactorily complete the medical curriculum as approved by the college of medicine dean and faculty council, as described in the college's academic performance standards, and guidelines for promotion boards, as periodically amended and updated.

(B) Discharge all financial obligations to the university prior to commencement.

Last updated June 8, 2021 at 8:29 AM

History

Effective: December 16, 1999
Promulgated Under: 111.15

Ohio Administrative Code 3361:50 — University of Cincinnati | Academics

Chapter 3361:50-1 Colleges and Divisions

Ohio Adm.Code 3361:50-1-01 Colleges and divisions: establishment of colleges and divisions.

Ohio Adm.Code 3361:50-1-02 Colleges and divisions: the academic deans.

Ohio Adm.Code 3361:10-6-01

Ohio Adm.Code 3361:50-1-03 Colleges and divisions: faculties of colleges and divisions and their powers.

Ohio Adm.Code 3361:50-1-04 Colleges and divisions: policies on student transfers within the University of Cincinnati.

Ohio Adm.Code 3361:50-1-05 Colleges and divisions: policies concerning accreditations of academic programs.

Ohio Adm.Code 3361:50-1-06 Colleges and divisions: undergraduate academic standing policy.

Chapter 3361:50-3 University Faculty

Ohio Adm.Code 3361:50-3-02 University faculty: bylaws.

Ohio Adm.Code 3361:50-3-03 University faculty: academic titles.

Ohio Adm.Code 3361:50-3-12 University faculty: university keys.

Chapter 3361:50-7 Academic Freedom

Ohio Adm.Code 3361:50-7-01 Academic freedom: board of trustees policy statement.

Chapter 3361:50-15 Appointments/Promotion/Tenure

Ohio Adm.Code 3361:50-15-02 Appointments/promotion/tenure: faculty members holding qualified title appointments.

Ohio Adm.Code 3361:50-3-03

Ohio Adm.Code 3361:50-15-03 Appointments/promotion/tenure: special titles.

Chapter 3361:50-27 Degree and Certificates

Ohio Adm.Code 3361:50-27-01 Degrees and certificates: general university policy.

Ohio Adm.Code 3361:50-27-11 Degrees and certificates: faculty receiving degrees.

Chapter 3361:50-43 Libraries

Ohio Adm.Code 3361:50-43-01 Libraries: indentification and circulation cardholder policy.

Ohio Adm.Code 3361:50-43-11 Librarians: medical center libraries: categories of library users.

Chapter 3361:50-77 The Graduate School

Ohio Adm.Code 3361:50-77-01 The graduate school: vice provost and university dean of the graduate school.

Ohio Adm.Code 3361:50-77-11 The graduate school: governance.

Ohio Adm.Code 3361:50-77-23 The graduate School: doctoral degree programs.

Ohio Adm.Code 3361:50-77-25 The graduate school: special rules and provisions.

Ohio Adm.Code 3361:50-77-26 The graduate school: graduate awards.

Ohio Adm.Code 3361:50-77-28 The graduate school: policies and procedures.

Chapter 3361:50-81 College of Law

Ohio Adm.Code 3361:50-81-14 College of law: advanced standing.

Ohio Adm.Code 3361:50-81-16 College of law: rules.

Ohio Adm.Code 3361:50-81-18 College of law: procedure for review of a claim that an individual student has been subjected to prejudice or capricious academic evaluation.

Chapter 3361:50-83 College of Medicine

Ohio Adm.Code 3361:50-83-15 College of medicine: requirements for graduation.

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