Ohio Adm.Code 3342 | Ohio Administrative Code 3342 — Kent State University

Chapter 3342-1 Definitions and Terms

Ohio Adm.Code 3342-1-01 Definition of terms used in the rules of Kent state university.

As used in agency 3342 of the Administrative Code:

(A) Board. "Board" means the board of trustees of the university in which the government of the university is vested pursuant to section 3341.02 of the Revised Code.

(B) Chair. "Chair" of the board which is the same office as that referred to as "president" in section 3341.03 of the Revised Code.

(C) Instructional units. "Instructional units" means the department, schools, and colleges of the universities, in addition to other academic entities established for the purpose of providing instruction.

(D) President. "President" means the president of the university.

(E) University. "University" means Kent state university as established in Chapter 3341. of the Revised Code.

(F) Vice chair. "Vice chair" means the vice chair of the board which is the same office as that referred to as "vice president" in section 3341.03 of the Revised Code.

(G) Regular full-time faculty member. A faculty member with regular academic rank the sum of whose teaching, research, and/or administrative responsibilities and assignments constitutes fulltime employment (one hundred per cent full-time employment) at Kent state university.

(H) Full-time non-tenure-track faculty member. A faculty member whose employment contract is for a duration of one year the sum of whose teaching, research, and/or administrative responsibilities and assignment constitutes full-time employment (one hundred per cent full-time employment) at Kent state university but who does not hold an appointment in a tenure-track position.

(I) Regular academic rank. "Regular academic rank" denotes the expectation or possibility of indefinite tenure- instructor, assistant professor, associate professor, and professor, plus such descriptive honorific, or courtesy designations as "research," "university," "distinguished," and so forth.

(J) Student. "Student" means any person admitted or enrolled at the university in any of its courses, programs, campuses, or offerings, including, but not limited to, cooperative programs or offerings with other institutions for whom a record is made at the university by the registrar or which is submitted to the university for admission or transfer credit.

(K) Instructor. "Instructor" means any person employed or appointed to teach in any course or program offering of the university, or a committee appointed to assess, evaluate, or grade a thesis, dissertation or work. Any decision to such a committee shall be by majority votes.

(L) Chairperson. "Chairperson" means the chief administrative officer of a department, school, or program whose position is that of a first organizational level academic level with a teaching faculty.

(M) Dean. "Dean" means the chief academic officer of a college, independent school, regional campus or equivalent.

(N) Department. "Department" means an academic unit headed by a chairperson or director.

(O) College. "College" means an academic unit headed by dean.

(P) Regional campus. "Regional campus" means any of the Kent state university system of community-oriented institutions.

History

Effective: October 1, 2019
Promulgated Under: 111.15

Chapter 3342-2 Governance

Ohio Adm.Code 3342-2-01 Constitution of Kent State University.

(A) Preamble. The university was established by the general assembly of the state of Ohio by an enactment to be found in Chapter 3341. of the Revised Code. Pursuant to section 3341.02 of the Revised Code the government of the university is vested in a board of eleven trustees, two of whom shall be students at the university. The purpose of this rule is to mandate procedures which will regulate the internal operations of the board so as to facilitate the board in exercising the powers conferred upon it by the laws of the state of Ohio.

(B) Aims of the university.

(1) The university is dedicated to teaching the many who want to learn, to advancing knowledge and to providing appropriate public service. The university, with the singular advantages of a large residential state university located in the heart of the most heavily populated section of Ohio, is both a community of scholars and an important intellectual, cultural, scientific and technological resource for its area.

(2) The university's primary concern is the student. It endeavors to provide the academic atmosphere, the human association and the discipline vital to the student's sound intellectual growth and character development. The various programs of curricular and extracurricular activities are designed to stimulate curiosity, broaden perspective, enrich awareness, deepen understanding, establish disciplined habits of thought, provide preparation for a vocation and help in realizing the potential of students as individuals and as responsible and informed members of society.

(3) The university will continue to develop as an active institution of learning whose scholars extend the boundaries of knowledge and whose practitioners of the arts and professions help it to shape the culture of the area it serves. The university supports the research and other activities of its faculty and students, and recognizes not only the intrinsic value of such creativity but also its beneficial effect on teaching at both the undergraduate and graduate levels.

(4) The university, like other large American state universities, combines service with teaching and research and makes available its rich variety of cultural, educational, technical and other resources to its area, to the state of Ohio, to the nation and to the international community.

(C) Student trustees. Student trustees serve a two-year term. They are appointed by the governor from a group of five names selected by the student trustee selection committee under a procedure adopted by the undergraduate student senate and the graduate student senate, administered through the office of the vice president for enrollment management and student affairs and approved by the board of trustees. Student trustees do not have the right to vote on measures that come before the board, are not considered as members in determining whether a quorum is present, are not to be officers of the board, and are not entitled to attend executive sessions of the board. However, they will be appointed as members of standing committees and special committees in the same manner as are nine-year trustees, and, except for the limitations listed above, they will be expected to participate fully in exercising the rights and responsibilities of those trustees appointed to nine-year terms.

(D) Powers of the board. The board shall have the power, not inconsistent with law or this rule, to do all things necessary for the proper maintenance and successful and continuous operation of the university.

(E) Officers and organization.

(1) Officers and term of office. Officers of the board shall be a chairman, a vice chairman and a secretary, who shall be members of the board. They shall be elected annually for one-year terms, at the first meeting of the board after the seventeenth of May. The chairman of the board will annually appoint a nominating committee, the function of which is to consult with each trustee to solicit nominations for each office. The nominating committee's recommendations for a consensus candidate for each office will be presented to the full board at the first meeting of the board after the seventeenth of May. At that time, the chairman will accept the committee's recommendations. The chairman will then entertain a motion from the floor to nominate a slate of candidates. After appropriate procedures, the candidates shall be elected by the board. New officers shall take office immediately following adjournment of the meeting at which they are elected, and shall not be elected to a particular office for more than two consecutive terms. Any officer of the board, having served two consecutive terms in any of the offices, can be reelected to that same office only after one year or more has elapsed from the date of expiration of such officer's latest previous term in that office. At the conclusion of an officer's term in one board office, such officer may be elected to another board office. Vacancies occurring in the offices of the board, for reasons other than expiration of term of office will be filled by election at the next meeting.

(2) Chairman. The chairman shall preside at meetings of the board. The chairman shall perform all general duties incident to the office of the chairman, and such other duties as may be assigned to the chairman by the board. The members of all committees of the board shall be appointed by the chairman, but all standing committees shall be subject to the approval of the board. Unless specifically provided to the contrary by the board, the chairman may assign any of the chairman's duties to another member of the board.

(3) Vice-chairman. At the request of or in the absence or disability of the chairman, the vice-chairman shall perform all the duties of the chairman and, while so acting, shall have all the powers and authority of the chairman.

(4) Secretary. The secretary shall be the custodian of and responsible for the official books and records of the board and shall keep the minutes of all meetings and proceedings of the board. The secretary shall give notice of all meetings of the board and shall be responsible for delivery of the agenda in accordance with the provisions of this constitution. The secretary shall perform such other duties as may be assigned by the board from time to time.

(5) Removal of officers. Subject to the notice and agenda requirements specified in paragraph (F) of this rule, any officer of the board may be removed as such officer by resolution adopted by at least six members of the board.

(6) Board committees. Subject to the approval of the board, the chairman may appoint members of the board to such committees as is deemed necessary.

(F) Meetings of the board.

(1) Regular meetings. The board shall meet at least quarterly each year; provided, however, that one of the meetings shall be held subsequent to the seventeenth of May but prior to the fifteenth of July. At the time of adjournment of each regular meeting the board shall provide, by resolution, the time and place for the holding of the next regular meeting. The secretary of the board shall post written notice of each regular meeting to the residence or business address of each member of the board no less than fourteen days prior thereto. Notice shall include the time and place for the regular meeting.

(a) Public notification of meetings. No later than one week prior to the date of all regular meetings, such date, time, and location of the meeting, as well as the agenda, will be distributed by the office of university news and information to the media and other interested parties. The same office will announce the date, time, place, and purpose of any special meetings of the board at least twenty-four hours prior to that special meeting. In the event of an emergency meeting, university news and information will notify the media immediately of the time, date, place and purpose of the emergency meeting.

(b) Any person may, upon request, obtain advance notification of all meetings at which any specific type of public business is to be discussed.

(2) Business to be considered at regular meetings.

(a) An agenda of matters to be considered shall be constructed by the president in collaboration with the chairman or by the president with the authorization of the chairman and delivered by the secretary or the secretary's designee to each board member at least five days prior to a regular meeting of the board.

(b) Along with the agenda, any proposed action which will substantially affect university policy, including, but not limited to the consideration of major appointments and the annual budget, shall be presented to board members in a form sufficient to advise them adequately as to the content of the proposed action.

(d) Any matter coming to the board other than from a board member or the president shall be presented to the chairman in writing at least two weeks prior to the meeting at which it is proposed for consideration. Any persons wishing to speak at a meeting must give at least two weeks written notice to the chairman and must set forth the subject on which they wish to speak. The chairman shall determine which requests shall be placed on the agenda and may make other appropriate disposition of said requests.

(3) Special meetings. Special meetings of the board may be called by the chairman of the board or upon the request of the president or upon the written request of three members of the board. Unless the chairman determines that an emergency situation exists, written notification of a special meeting shall be received by each board member at least two days prior to the commencement of the meeting. The notice shall specify the business to be conducted at the special meeting as well as the time and place for such meeting. No business other than that specified in the notice may be conducted at a special meeting. Attendance of a board member at any special meeting shall constitute a waiver of notice.

(4) Special hearings. Hearings outside of official meetings may be arranged by the board.

(5) Quorum. A majority of the board, when duly convened, shall constitute a quorum for the transaction of business. At any meeting at which a quorum is present, a majority vote of those present shall be required for any official board action. No member may vote except in person at the meeting. By law, student trustees are not to be counted in the determination of a quorum.

(6) Organization of meetings. The chairman shall preside over all meetings. In the absence of the chairman, the vice-chairman shall preside. In the absence of both the chairman and the vice-chairman, a member of the board then present shall be chosen by a majority of the board members present to preside over the meetings. The secretary or the secretary's designee shall keep the minutes.

(7) Order of business. Unless otherwise ordered by the chairman, the usual order of business at board meetings shall be as follows:

(a) Roll call;

(b) Call to order;

(d) Reports and recommendations of the president;

(e) Committee reports;

(f) Consideration of communications;

(g) Unfinished business;

(h) New business; and

(i) Adjournment.

(8) Rules of order. The latest revised edition of "Robert's Rules of Order" shall be accepted as authority on all questions of parliamentary procedure not determined by this rule. Any motion shall be reduced to writing on the request of any member.

(G) Administration of the university.

(1) Board of trustees. In accordance with the laws of the state of Ohio, the board is the governing body of the university and shall do all things necessary for the proper maintenance and successful and continuous operation of the university. From time to time, as may be appropriate and deemed necessary, the board will delegate certain authority for the administration of the university to designated administrative officers. Such delegation shall be specified in a manner to be determined by the board and shall be accompanied by periodic review of the exercise of such authority.

(a) Reserved powers. At all times and as prescribed by law, the board shall retain the ultimate authority to approve and/or initiate:

(i) The administrative structure of the university;

(ii) The educational programs and academic requirements of the university;

(iii) The appointment, compensation and removal of all university personnel;

(iv) The fiscal policies of the university; and

(v) University policies.

(b) Advisory procedures. Approval by the board of policies, procedures and internal governance arrangements to assure collegiality shall be requisite. However, no delegation of the authority of the board may interfere with or limit the ability of the board to initiate or authorize action in the exercise of its reserved powers.

(2) The president of the university. The board shall annually elect a president of the university to hold office at the discretion of the board. The president shall be the executive head of the university and to the president is committed the general supervision of its interests and the president may act with freedom within the lines of university policy approved by the board. The president shall submit such reports to the board as the board may request. The president shall appoint, subject to the approval of the board, such personnel as are necessary to carry out effectively and efficiently the mission and the operation of the university.

(3) The administrative officers of the university. With the approval of the board, the president shall appoint the major administrative officers of the university. The president shall also be responsible for assuring responsible participatory roles for faculty, students and staff, as appropriate, in the selection and review of major academic administrators. The highest academic administrator shall be responsible for assuring similar roles for permanent faculty and students in the selection and review of subordinate officers in his or her line of responsibility. Such administrative officers shall provide leadership for the university in accordance with their assigned responsibilities and the exercise of authorities delegated to them by the president and the board.

(4) Policies of the university. The major functions of the university shall be guided by rules, and regulations as defined and established herein.

(a) "University policies" are defined as policy statements, rules and regulations governing instructional and educational programs, university research, student life, administrative operations, finance, and personnel management which have broad application for the entire campus community. Such policies as directly affect the educational mission of the university may be considered or reviewed at any time by the faculty senate and require the approval of the appropriate chief administrative officer, the president and the board.

(b) The authority for formulating policies which do not have broad application for the entire campus community may be delegated by the board to the president and administrative officers of the university.

(i) "Administrative policies" are defined as rules and regulations governing internal operations in concert with university policies. Such policies require the approval of the appropriate chief administrative officer and/or the president.

(ii) "Operational procedures and regulations" are defined as necessary operational guidelines to implement policies or programs of the university. Such operational procedures and regulations may be established in concert with polices of the university by the appropriate administrative officer of the university.

(c) Policy development. Policy recommendations may be initiated by the board, the president, an administrative officer, any committee or council, the faculty senate and its committees, or individual members of the university community, its students, faculty, and staff through established procedures. The board shall be the final authority in resolving conflicts or disputes in the interpretation of university policies.

(d) Policy review. Each vice president of the university shall be responsible for presenting all new policies or revisions of old policies which affect their divisions to the appropriate subcommittee of the board of trustees. They shall:

(i) In the case of a university policy requiring board action, submit the policy as an action item at the appropriate time prior to a board of trustees meeting;

(ii) In the case of administrative or operational policy, submit the policy for review by the trustees no later than the first board meeting following the effective date of the new policy or revision;

(iii) Inform the campus community who will be affected by the new policy or revision, that the policy is subject to review by the board of trustees at its next scheduled session; and

(iv) No action taken by the university administration under these sections will diminish the ultimate authority of the board to govern the university.

(e) Policy implementation. The university counsel office shall be responsible for the administration of university policies and shall facilitate their development. It shall:

(i) Provide for a standardized policy format;

(ii) Maintain a university register of policies and procedures and provide for the publication and distribution of the same so as to be accessible to all members of the university community;

(iii) Provide for and facilitate effective and responsible participation in policy formulation, implementation and review by appropriate and affected constituencies of the university community;

(5) University committees and councils. The president, with the approval of the board, may establish various committees and councils representing various constituencies to assist in the development of policies for the governance of the university. At all times the role of any such body shall be defined as that of recommending policy, serving in a consultative and/or advisory capacity to the president or appropriate administrative officer. Committee and council recommendations relating to academic standards and policies, instruction, research, professional standards, or faculty personnel policies shall be referred to the faculty or to its elected faculty senate, as chartered by the board, prior to submission to the president for action or for recommendation to the board, as appropriate. The establishment of such committees and councils shall not be construed to limit the ability of the board, the president, the faculty senate, or the administrative officers of the university to initiate and review action in the accomplishment of their assigned responsibilities.

(a) "University committees" are defined as representative bodies concerned with a specialized function of university life. Such committees may be a committee of the faculty senate, a subcommittee of a university council or report directly to an administrative officer or the president.

(b) "University councils" are defined as university-wide bodies representing a constituency or constituencies of the university and related to a major function of the university. Such councils shall report through the appropriate administrative officer of the university. The constitution, charter, bylaws and/or guidelines for such deliberative bodies require the approval of the president and the board.

(c) "University commissions" are defined as ad hoc committees to accomplish a given or assigned task within a defined period of time. Such commissions may be established by a university council, within the limits of its assigned responsibilities, or by the faculty senate, an administrative officer of the university, the president, or the board.

(6) Collegial, school and departmental organization. Each college or school and its subordinate units and any other instructional unit shall prepare guidelines for the management of its affairs. These guidelines should be recommended by the faculty of the unit and approved by the chief administrative officer of the subordinate unit, the appropriate collegial dean, and the provost. Such guidelines shall be consistent with the policies and procedures contained in the university register and may not limit the ability of the board to initiate or authorize action in the exercise of its powers.

(7) Supersession.

(a) The provisions of paragraph (G) of this rule shall supersede all previous actions and, in the event of conflict in existing policies or charters, the provisions of paragraph (G) of this rule shall be the final arbiter in conflicts arising between the provisions of paragraph (G) of this rule and any policies or charters of the university.

(b) Existing internal governance arrangements and university policies are not contravened by this constitution where those arrangements and policies are congruent with the above provisions.

(H) Bylaws of the board of the university. The bylaws of the board are operative by constitutional authority of said body.

(I) Amendments to constitution. This constitution may be altered, amended, or repealed at any meeting of the board pursuant to the procedures set forth for the consideration of business and section 111.15 of the Revised Code.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-02 Bylaws of the board of trustees of Kent state university.

(A) Purpose. These bylaws, including additions or amendments, outline the major policies prescriptive to the board.

(B) Ohio board of regents. Except as expressly provided in Chapter 3333. of the Revised Code, establishing the Ohio board of regents, nothing in such chapter shall be construed to deprive the board of the duties and powers conferred upon it by the law in the government of the university.

(C) Statement on equal opportunity. The board is dedicated to and will provide for equal education and employment opportunities at the university. Further, the full and equal integration of all, regardless of race, religion, national origin, sex, age, or disability, is a principle to which this university is committed.

(D) Legal advisor. The attorney general of the state of Ohio shall be the legal advisor of the board and shall institute and prosecute all suits in its behalf.

(E) Major position vacancies. When the position of an administrative officer, dean, department chairman, or director of a major instructional area becomes vacant, and it is determined that the position shall be continued, a replacement will be selected through established procedures within one year from the first day of vacancy. Failing this selection, the board will name a replacement, following a required recommendation from the president. Such designation by the board will be made no later than its second meeting after completion of the year of vacancy.

(F) Fixing salaries. The selection, classification and wage scales of all personnel not otherwise under contract to the board shall follow the provisions of Chapter 124. of the Revised Code insofar as these provisions apply to the university procedures.

(G) University facilities.

(1) Construction and maintenance. All proposals submitted by the president for the construction of new buildings, the remodeling of older structures and the purchase of new properties shall be reviewed by and be subject to the approval of the board.

(2) Designation of name. University buildings, other structures of a permanent nature, roads and other specific areas which are to be known by particular designation shall be named by the board.

(3) Public use. The use of university facilities shall be governed by such rules and regulations as may be promulgated by the board.

(H) Degrees and certificates.

(1) Degrees and certificates shall be awarded by the board upon recommendation of the university faculties transmitted to the board by the president. All diplomas issued to those receiving degrees from the university shall bear the names of the chairman, the dean of the appropriate college, and the president.

(2) On the recommendation of the faculty, the board may confer such honorary and academic degrees as are customarily conferred by colleges and universities in the United States.

(I) Emeritus status for trustees. A member of the board who has served in that capacity at least two years, and who has performed beyond the regular call of duty, will on termination of his or her membership become an emeritus trustee with all the rights and privileges pertaining thereto.

(J) Gifts. The board, for and in behalf of the university, may accept gifts of money, real and personal property and shall administer same according to law.

(K) Amendments to bylaws. These bylaws may be altered, amended or repealed at any meeting of the board pursuant to the procedures as set forth in the constitution for the consideration of business and section 111.15 of the Revised Code.

Last updated December 16, 2025 at 8:24 AM

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-03 University policy regarding the establishment of revision of academic administrative structures.

(A) Purpose. The university recognizes that academic administrative structures should reflect and facilitate the academic mission and strategic direction of the university.

(B) Policy implementation.

(1) All requests for establishing or revising academic administrative structures as provided for in paragraphs (D)(1) to (D)(5) of rule 3342-2-03.1 of the Administrative Code must be supported with a proposal that addresses:

(a) The quality of the faculty, students, and programs;

(b) Centrality and coherence to the mission and strategic directions of the university and other academic units;

(d) What makes the unit particularly appropriate for Kent state university;

(e) Demand for the unit and for the graduates of the unit;

(f) Duplication and interrelatedness of the unit's program(s) within the university, state, and region;

(g) Efficiency and effectiveness of the unit in leveraging existing resources and expanding new resources;

(h) Administrative reporting structure;

(i) Space and capital budget needs;

(j) A proposed operating budget with any one-time resource needs;

(k) Evaluation procedures including academic assessment procedures; and,

(l) A timetable for proposal implementation.

(2) Establishment or revision of academic administrative structures must be in conformity with rules 3342-2-03.1, 3342-2-03.2, and 3342-2-03.3 of the Administrative Code.

Last updated March 22, 2024 at 11:15 AM

History

Effective: July 1, 2022
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-03.1

(A) Purpose. The university recognizes and designates several types of academic administrative structures that serve to facilitate its academic mission. Academic administrative structures exist to coalesce disciplinary expertise, to provide administrative support, to enhance the possibility of obtaining financial resources or extramural funding, and to increase the possibilities for educational or community outreach.

(B) Policy implementation.

(1) Regional campus.

(a) A regional campus may be created to provide instruction, outreach, and research for a geographical service area distinct from the Kent campus.

(b) Each regional campus provides on-site academic and administrative services and generally maintains its own physical plant.

(c) Regional campus faculty set degree requirements for associate degree programs through cognate committees with the approval of the provost, the regional campuses curriculum committee, the college curriculum committee, and the educational policies council and the faculty senate.

(d) The regional campus is a unit of analysis for student headcount, credit hour generation, faculty appointments, academic staff, and budgetary support.

(e) A regional campus shall be established or eliminated by the Ohio board of regents and the KSU board of trustees upon the recommendation of the president and the provost. Prior to recommending the establishment or elimination of a regional campus, or the substantial modification of the academic structures of an existing campus, the president and provost shall consider the recommendation of the vice president for regional development and the executive dean for regional campuses. The president and provost also shall consider a recommendation from the appropriate curricular and governance bodies, including the regional campuses FAC and curricular committee, the educational policies council and the faculty senate.

(f) A regional campus shall be headed by a dean who shall have a dual reporting line to the provost and to the vice president for regional development.

(2) College.

(a) A college may be created to align more effectively academic departments, schools, and programs that share a common mission, similar instructional goals, and related scholarly programs. Typically, the component units of a college shall represent disciplinary or professional specialties that have a close affinity with one another.

(b) The primary rationale for a college is to facilitate cooperation and collaboration among its various academic components while at the same time providing enhanced visibility and stature for these units within the university and with external publics.

(c) A college is also expected to yield substantial benefits for faculty, students, and staff, as well as external constituent groups.

(d) A college shall be established or eliminated by the board of trustees upon the recommendation of the president and the provost. Prior to recommending the establishment or elimination of a college, or the substantial modification of the structures of an existing college, the provost shall consider the recommendation of the appropriate curricular and governance bodies, including the educational policies council and the faculty senate.

(e) A college shall be headed by a dean who shall report directly to the chief academic officer of the university (i.e., provost) and who shall have primary responsibility for all curricular, budgetary, and personnel actions of the college. The dean shall be appointed by the provost upon the recommendation of the appropriate advisory body and approval of the board of trustees.

(3) Departments and dependent schools.

(a) A department or dependent school may be created to house one or more academic programs with associated faculty, degree programs, and students.

(b) The primary rationale for a department or dependent school is to provide instruction in a professional discipline, an academic area or field. Each department has a resident faculty that offers instruction in one or more academic disciplines or fields. Each dependent school has a resident faculty that offers instruction in one or more professional disciplines, academic areas or fields.

(c) Department and dependent school faculty set degree requirements for unit major programs, with the approval of the college curriculum committee and the educational policies council.

(d) The department or dependent school is a unit of analysis for student headcount, credit hour generation, faculty appointments, academic staff, and budgetary support.

(e) Other purposes of departments and dependent schools are to focus scholarly and disciplinary activities of the faculty and to provide professional services in the areas(s) of departmental expertise.

(f) A department or dependent school shall be established or eliminated by the board of trustees upon the recommendation of the president, the provost, and the dean. Prior to recommending the establishment or elimination of a department or dependent school, or the substantial modification of the structure of an existing department(s) or dependent school(s), the provost shall consider the recommendations of the appropriate curricular and governance bodies, including the college curriculum committee, educational policies council and the faculty senate.

(g) A department or dependent school shall be headed by a chair or director who shall have primary responsibility for all curricular, budgetary, and personnel actions of the unit. The chair/director shall be appointed by the dean in consultation with the provost upon the recommendation of the appropriate faculty advisory body and approval of the board of trustees.

(4) Independent school or graduate school.

(a) An independent school or graduate school may be created to house one or more academic programs with associated faculty, degree programs, and students.

(b) The primary rationale for an independent school or graduate school is to provide instruction in a professional field. Each independent school has a resident faculty that offers instruction in one or more professional disciplines or fields.

(c) Independent school or graduate school faculty set degree requirements for the school's major programs, with the approval of the educational policies council.

(d) The independent school or graduate school is a unit of analysis for student headcount, credit hour generation, faculty appointments, academic staff, and budgetary support.

(e) Other purposes of independent schools and graduate schools are to focus scholarly and professional activities of the faculty and to provide professional services in the area(s) of the school's expertise.

(f) An independent school or graduate school shall be established or eliminated by the board of trustees upon the recommendation of the president, the provost, and the dean. Prior to recommending the establishment or elimination of an independent school or graduate school, or the substantial modification of the structure of an existing independent school(s) or graduate school, the provost shall consider the recommendations of the appropriate curricular and governance bodies, including the educational policies council and the faculty senate.

(g) An independent school or graduate school shall be headed by a dean who shall report directly to the chief academic officer of the university (i.e., provost) and who shall have primary responsibility for all curricular, budgetary, and personnel actions of the school. The dean shall be appointed by the provost in consultation with the appropriate advisory body and approval of the board of trustees.

(5) Divisions.

Divisions within academic affairs exist to provide services beyond those offered by colleges, department and dependent schools, or independent schools and graduate schools. These services include, for instance, advising, fundraising, instruction in library use and in research methods, management of the library's collections and databases, and planning and installation of classroom technology, and/or technology support. Current divisions include:

(a) libraries and media services;

(b) research and graduate studies;

(6) Institute.

Institutes established by academic administrative structure shall be governed by rule 3342-2-03.2 of the Administrative Code.

(7) Center.

Centers established as an academic administrative structure shall be governed by rule 3342-2-03.3 of the Administrative Code.

(8) Other designations for general-purpose organizational structures.

Supplemental academic administrative structures receiving, or eligible to receive, institutional recognition and support may be established by the appropriate dean with the approval of the provost. These structures are designed to align with a unit's strategic mission, but do not meet the requirements of a center or institute.

(a) The minimum requirements and procedures for establishing such supplemental academic administrative structures shall be established and maintained by the provost.

(b) Prior to recommending the establishment of a supplemental academic administrative structure to the provost, the dean will consider the recommendations of the department faculty advisory committee and/or the regional campus faculty advisory committee.

Last updated March 22, 2024 at 11:15 AM

History

Effective: July 1, 2022
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-03.2

(A) Purpose. The university recognizes and designates several types of academic administrative structures that serve to facilitate its academic mission. Institutes created under this policy provide an organizational identity to selected programs and participating faculty, staff and students and supplement and complement the mission of academic units. However, institutes shall not serve as the site of primary academic appointments for faculty nor shall they offer any academic degree or certificate.

(B) Definitions.

(1) Institute. An academic administrative structure that facilitates and administers comprehensive multi-disciplinary and inter-disciplinary research, education and service. While institutes may focus primarily on research and scholarship, they can also provide an organizational identity to cross-campus education and service programs and participating faculty, staff and students and, by doing so, supplement, complement and bridge the individual missions of multiple academic departments, schools and colleges.

(2) Multi-disciplinary activities that draw on knowledge from different disciplines.

(3) Inter-disciplinary activities that depend on the intersection and synergies between different disciplines.

(1) An institute may only be created to facilitate comprehensive multi-disciplinary and inter-disciplinary research, education and service on a major problem or on a cluster of significant related topics or issues. The topics or issues that provide the focus for the institute shall involve multiple academic units and incorporate a university-wide perspective.

(2) An institute must serve all three of the following multi-mission criteria in its activities: research, education and service.

(3) An institute shall be established or eliminated by the board of trustees upon the recommendation of the president, provost, vice president for research and sponsored programs, educational policies council and faculty senate. Prior to recommending a substantial modification, the president, provost and vice president for research and sponsored programs shall consider the recommendations of the curricular and governance bodies deemed appropriate through consultation with the faculty senate chair. The provost, in consultation with the vice president for research and sponsored programs, shall be responsible for maintaining and communicating the format, process and minimum requirements for such recommendation.

(4) The provost, in consultation with the vice president for research and sponsored programs, may establish a research initiative as an initial structure to test the viability of potential institute, prior to recommending the establishment of an institute.

(5) A director shall serve as the administrator for an institute and shall be appointed by the provost in consultation with the vice president for research and sponsored programs. The director shall be responsible for filing an annual report with the provost and vice president for research and sponsored programs. The specific requirements addressed by the annual report shall be established by the provost in consultation with the vice president for research and sponsored programs.

(6) Institutes shall adhere to operational procedures established and maintained by the vice president for research and sponsored programs.

(D) Review procedures for institutes.

(1) Unless an exception is requested by the director and approved by the provost in consultation with the vice president for research and sponsored programs, all institutes will be reviewed every five years. The provost, in consultation with the vice president for research and sponsored programs, shall be responsible for maintaining and communicating the format, process and minimum requirements for such review.

(2) Each review will conclude with a recommendation to the provost and vice president for research and sponsored programs to continue, modify, or abolish the structure of the institute. In addition to the results of any review conducted, an institute may be abolished as a result of a review or abandoned as a result of continued inactivity in excess of one academic year.

Last updated March 22, 2024 at 11:16 AM

History

Effective: July 1, 2022
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-03.3

(A) Purpose. The university recognizes and designates several types of academic administrative structures that serve to facilitate its academic mission. Centers created under this policy provide an organizational identity to selected programs and participating faculty, staff and students, and supplement and complement the mission of academic units. However, centers shall not serve as the site of primary academic appointments for faculty nor shall they offer any academic degree or certificate.

(B) Definitions.

(1) Center. An academic administrative structure that facilitates and administers research, education or service activities. Centers provide an organizational identity to selected research, education or service activities and participating faculty, staff and students, and supplement and complement the individual missions of academic departments, schools and colleges.

(1) A center may only be created to provide an administrative structure to focus and bring together research, education or service in a single area or cluster of related areas. The topics or issues that provide the focus for the center may involve multiple academic units.

(2) A center may serve one or more of the following criteria in its activities: research, education, and service.

(3) A center shall be established or eliminated by the board of trustees upon the recommendation of the president, provost, educational policies council and faculty senate. Prior to recommending a substantial modification, the president and provost shall consider the recommendations of the curricular and governance bodies deemed appropriate through consultation with the faculty senate chair. The provost shall be responsible for maintaining and communicating the format, process, and minimum requirements for such recommendation.

(4) A director shall serve as the administrator for a center and shall be appointed by the provost in consultation with the dean(s) of participating colleges and independent schools (hereafter "the dean"). The director shall be responsible for filing an annual report with the dean(s) and provost. The specific requirements addressed by the annual report shall be established by the dean in consultation with the provost.

(5) Centers shall adhere to operational procedures established and maintained by the dean(s).

(D) Review procedures for centers.

(1) Unless an exception is requested by the director and approved by the provost in consultation with the dean, all centers will be reviewed every five years. The dean, in consultation with the provost, shall be responsible for maintaining and communicating the format, process, and minimum requirements for such review.

(2) Each review will conclude with a recommendation to the dean and provost to continue, modify, or abolish the structure of the center. In addition to the results of any review conducted, a center may be abolished as a result of a review or abandoned as a result of continued inactivity in excess of one academic year.

Last updated March 22, 2024 at 11:16 AM

History

Effective: July 1, 2022
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-04 University policy regarding succession of administrative responsibility.

In the absence of the presdient, the succession of responsibility shall devolve first upon the provost and then upon the other vice presidents in the order of their seniority as vice presidents.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-05 Faculty senate charter.

(A) 0Preamble. The university is dedicated to teaching, advancing knowledge, and to public service. The faculty of the university supports these aims and resolves to promote excellence in all endeavors. In the interest of achieving these objectives, the charter and bylaws of the university faculty senate as set forth in this rule and in rule 3342-2-06 of the Administrative Code, respectively, define a role and mechanisms for effective participation of the faculty in the formation and establishment of university policies and the conduct of university affairs.

(B) Entitlement and functions of the faculty senate.

(1) Adoption of and amendments to this charter and the accompanying bylaws.

(a) This charter and the accompanying bylaws shall, following ratification by the board, supersede all earlier versions of the faculty senate charter and bylaws.

(b) Amendments to this charter and the accompanying bylaws shall proceed in accordance with paragraph (H) of this rule..

(2) General responsibilities and rights of the faculty senate.

(a) The faculty senate shall be concerned with the formulation and enactment of policies for the university as a whole.

(b) The faculty senate shall render advice and, if appropriate, act upon any matters laid before it by the president, bodies of the university, bodies of the faculty senate, or members of the faculty.

(c) Consistent with a principle of shared responsibility, the faculty senate shall recognize its own prerogative and that of the administration of the university to consider any matter relevant to the welfare of the university. Consistent with a need for differential responsibility, the charter and bylaws shall provide for differential involvement of the faculty senate across areas of university interest.

(i) There shall be domains within which the faculty senate and/or its bodies have a primary responsibility. That responsibility is, foremost, to approve or disapprove proposed changes in policy. It shall be understood that faculty senate actions in areas of primary responsibility will be disapproved by the president only in circumstances where substantive reason can be described. It is also understood that a primary responsibility conveys neither an exclusive right nor an exclusive obligation for the genesis or presentation of proposals for change. Ideas and recommendations are the privilege and responsibility of every segment of the university community.

(ii) There shall be domains within which responsibilities for decisions and actions are shared cooperatively with others as specifically assigned through regular channels. Major proposals within these areas shall uniformly be referred to the faculty senate for consideration as provided in implementing procedures.

(iii) There shall be domains in which the faculty senate recognizes an important interest, but within which its role is primarily advisory and consultative.

(d) The faculty senate shall organize, establish, and define the functions of its councils, committees, and commissions.

(e) The faculty senate shall define its own rules and procedures within the limits of this charter and the accompanying bylaws.

(3) Specific responsibilities and rights of the faculty senate.

(a) Primary responsibilities.

(i) The faculty senate shall have primary responsibility for the academic standards and the educational policies of the university. This responsibility shall encompass proposals for the establishment, discontinuance, or major alteration of academic programs.

(ii) The faculty senate shall have primary responsibility for general policies related to professional standards of the university and its faculty. This responsibility includes general policies on faculty appointment, rank, promotion, leave, tenure, and academic privilege; welfare, and dismissal; it also encompasses general policies related to the evaluation of academic programs, units, and personnel.

(iii) The faculty senate shall have primary responsibility for defining the mechanisms of approved or established faculty participation in university governance and in statewide faculty issues and bodies.

(b) Shared responsibilities. The faculty senate shall participate in and consider with others, by means specified in the faculty senate bylaws as included in rule 3342-2-06 of the Administrative Code, problems related to long-range academic planning, student affairs, selection of academic administrative officers, and academic facilities in long-range planning.

(i) The faculty senate bylaws shall provide for a body advisory to the president on the university budget.

(ii) The faculty senate shall be consulted with respect to proposed changes in the administrative organization of the university directly and primarily related to academic divisions.

(iii) The faculty senate shall be prepared to render advice on nonacademic facilities.

(d) Recommendations approved by the faculty senate shall be forwarded to the president and, as appropriate, to other subordinate members or bodies of the university; thereafter, the president or the appropriate administrative officers or bodies of the university shall within ninety days advise the faculty senate, in writing, of the nature of the action which has been taken in reference to the recommendation. "Action" as defined shall mean steps which have been taken toward acceptance, rejection, or further study of the recommendation. In the absence of such response within ninety days, acceptance may be assumed.

(e) If a recommendation approved by the faculty senate is not accepted by the president, or appropriate officer, the matter shall be discussed in detail by the interested parties, with the end in view of mutually satisfactory action but without prejudice to final decision.

(f) The faculty senate shall be responsive to faculty petitions seeking initiative and referenda as defined in paragraph (B)(7) of rule 3342-2-06 of the Administrative Code.

(i) On petition containing at least one hundred signatures of tenure-track faculty members and/or full-time non-tenure-eligible faculty members as defined in paragraphs (D)(1)(b) to (D)(1)(c) of this rule, any action of the faculty senate shall be submitted to a referendum of the entire tenure-track and full-time non-tenure-eligible faculty.

(ii) On petition containing at least one hundred signatures of tenure-track faculty members and/or full-time non-tenure-eligible faculty members, the faculty senate shall submit the issue initiated by the petition to a vote of the faculty senate or of the entire tenure-track and full-time non-tenure-eligible faculty, whichever is requested in the petition.

(iii) A majority of votes cast in either an initiative or a referendum shall have the force of faculty senate action.

(iv) The secretary may review any and all signatures to a petition and discard those deemed not to be signed by a tenure-track or full-time non-tenure-eligible faculty member.

(v) All petitions and the signatures contained therein are public records and subject to disclosure to anyone who submits a request to the office of general counsel.

(1) Academic unit representatives.

(a) Academic unit representatives shall be elected representatives.

(b) An "academic unit" is a faculty body headed by an administrative officer who reports to the provost or the vice president for Kent state system integration

(c) The full-time non-tenure-eligible faculty shall be considered a unit separate from the academic units in which they have their primary assignments.

(d) Each college, independent school, regional campus, and the university libraries shall be entitled to representation.

(e) Tenure-track faculty with appointment in the college of applied and technical studies shall be entitled to representation in addition to their representation as members of a regional campus.

(f) The number of representatives from an academic unit shall be determined in accord with the faculty senate bylaws and shall be based upon the most recent faculty census.

(2) At-large representatives.

(a) At-large representatives shall be elected representatives.

(b) The number of the at-large representatives shall be determined in accord with the faculty senate bylaws and shall be based upon the most recent faculty census.

(3) Full-time non-tenure-eligible representatives:

(a) Full-time non-tenure-eligible faculty shall be entitled to representation.

(b) Full-time non-tenure-eligible representatives shall be elected representatives.

(c) The number of representatives for the full-time non-tenure-eligible faculty unit shall be determined in accord with the faculty senate bylaws and shall be based upon the most recent faculty census.

(4) "Ex officio" representatives.

(a) The faculty senate bylaws shall enumerate the titles of those individuals who shall be "ex officio" members of the faculty senate.

(b) "Ex officio" representatives are without vote.

(c) Except where specifically indicated otherwise in this charter or the accompanying bylaws, "ex officio" members share the privileges and responsibilities of elected members.

(D) Elections.

(1) Eligibility for faculty senate membership.

(a) Only tenure-track faculty members and full-time non-tenure-eligible faculty members with academic rank are eligible for election to the faculty senate.

(b) Regular faculty members with academic rank are individuals who hold A tenured or tenure track position and the titles of instructor, assistant professor, associate professor, or professor. Tenure track faculty members are full-time faculty members or librarians with indefinite tenutre or full-time faculty members or librarians in the probationary period prior to the tenure review. Tenured or tenure-eligible administrators with faculty rank are not considered to be tenure-track faculty members for the purpose of the faculty senate charter and bylaws.

(c) Full-time non-tenure track faculty members with academic rank are individuals who hold the titles of instructor, lecturer, assistant professor, associate professor, or professor. Full-time non-tenure-eligible faculty members are full-time faculty members or full-time librarians who do not hold an appointment in a tenure-track position. Administrators with faculty rank are not considered to be full-time non-tenure-eligible faculty for the purpose of the faculty senate charter and bylaws.

(2) Term of office.

(a) The term of office for an elected representative is three years, except in special circumstances for which the faculty senate bylaws shall make provision.

(b) The faculty senate year shall begin on the first of June and shall end on the thirty-first of May of the following calendar year.

(3) Electorate.

(a) All tenure-track faculty members; full-time non-tenure-eligible faculty members, and full-time administrators with academic rank except for those who have ex officio membership status are entitled to vote in the elections of their assigned academic unit.

(b) All tenure-track faculty members and full-time administrators with academic rank except for those who have ex officio membership status are entitled to vote in the election of at-large representatives.

(c) An annual census of tenure-track faculty members, full-time non-tenure-eligible faculty members, and full-time administrators with academic rank shall be taken in the fall term of each academic year by the provost or designee. The census shall be used to determine the electorate, the number and apportionment of elected representatives, and to identify by name, department, and academic unit all tenure-track faculty members, full-time non-tenure-eligible faculty members, and full-time administrators with academic rank.

(4) Nominations. Candidates for academic unit representative, full-time non-tenure-eligible representative, and at-large representative shall be nominated as specified in the faculty senate bylaws.

(5) Election procedures.

(a) Elections shall be conducted by the secretary of the faculty senate and certified by the vice chair of the faculty senate.

(b) Elections of both academic unit and at-large representatives shall be conducted by the fractional single transferable vote (FSTV) system.

(E) Officers and delegates of the faculty senate.

(1) Election of officers.

(a) Elected officers of the faculty senate shall be elected annually.

(b) Only elected representatives are eligible for election as officers.

(2) Officers. The elected officers of the faculty senate shall be the chair, the vice chair, the secretary, and an at-large member of the executive committee.

(3) Delegates. A "delegate" shall be an official faculty senate representative to another body which is either within or external to the university as defined in paragraphs (B)(5) to (B)(6) of rule 3342-2-06 of the Administrative Code.

(4) Appointed officers. The faculty senate bylaws may define the responsibilities of additional officers who shall be selected by appointment.

(F) Meetings.

(1) Types of meetings.

(a) The faculty senate shall hold regularly scheduled meetings which may be attended by any member of the faculty, administration, or student body, or by other guests upon invitation of the faculty senate.

(b) The faculty senate may hold special meetings which may be closed to nonmembers by the chair of the faculty senate, by the faculty senate executive committee, or by vote of the faculty senate.

(2) Frequency and schedule of meetings. The faculty senate shall schedule at least eight regular meetings per year.

(3) Procedures and rules.

(a) The faculty senate bylaws shall establish rules and procedures under which the faculty senate meetings shall be conducted.

(b) A quorum shall be a simple majority of the elected members. The presence of a quorum is required for the faculty senate to take binding action and to vote on substantive matters.

(c) Meetings of the faculty senate, except where explicitly specified otherwise in the faculty senate charter and bylaws, shall be conducted in accord with "Robert's Rule of Order Revised."

(4) Minutes of all regular faculty senate meetings shall be made available to the faculty.

(G) Councils, committees and commissions.

(1) Rights of the faculty senate and definitions.

(a) The faculty senate may establish faculty senate councils. A "faculty senate council" is a permanent body chaired by the president, the provost, or a faculty senate member appointed by the faculty senate executive committee.

(b) The faculty senate may establish faculty senate committees. A "faculty senate committee" is a permanent body chaired by a faculty member, or an administrative officer other than the president or the provost.

(c) The faculty senate may establish faculty senate commissions. A "faculty senate commission" is a body which is discharged upon completion of a specific responsibility.

(d) A "body of the faculty senate" is any council, committee, or commission so designated by the faculty senate charter or the accompanying bylaws, or established by action of the faculty senate.

(e) Bodies not of the faculty senate whose primary concerns are the total university, as opposed to collegial and departmental matters, shall be referred to as university councils, university committees and university commissions.

(2) Councils of the faculty senate. The educational policies council shall be a body of the faculty senate. The educational policies council shall consider curricular matters of concern to the university as a whole, and shall be the faculty senate body responsible for long-range academic planning for the university. Following discussion and support of the educational policies council, all curricular matters including associate, undergraduate, graduate, certificate, and research programs offered on all campuses are forwarded to the faculty senate for approval.

(3) Committees of the faculty senate.

(a) The faculty senate executive committee shall be a body of the faculty senate.

(b) The professional standards committee shall be a body of the faculty senate.

(c) The committee on administrative officers shall be a body of the faculty senate. The committee on administrative officers shall represent the faculty senate and the faculty in procedures implemented to select or replace the president, the provost, and other academic administrative officers of the university. It shall be available for consultation by the president on other matters involving administrative officers.

(d) The committee on committees shall be a body of the faculty senate.

(e) The faculty ethics committee shall be a body of the faculty senate.

(f) The faculty senate budget advisory committee shall be a body of the faculty senate.

(g) The faculty marshals shall be a body of the faculty senate.

(h) The survey of student instruction review committee shall be a body of the faculty senate.

(i) The university libraries advisory committee shall be a committee of the faculty senate.

(4) Commissions of the faculty senate. The chair of the faculty senate shall establish commissions as needed.

(5) Responsibilities and prerogatives of the faculty senate councils, committees and commissions.

(a) Faculty senate bodies shall carry out charges directed to them by the faculty senate or the chair of the faculty senate.

(b) Faculty senate bodies shall assume responsibilities within their general sphere of interest.

(6) University councils, committees, commissions and boards.

(a) The president, in consultation with the committee on committees, shall designate those university councils, committees, commissions and boards to which the faculty senate may appoint one or more senator(s) to full membership. The appointee(s) shall be the faculty senate representative(s) of the body.

(b) Those university councils, committees, commissions, and boards designated positively u0nder paragraph (G)(6)(a) of this rule shall report to the faculty senate upon request.

(7) Membership of faculty senate bodies shall be determined in accordance with the procedures in the faculty senate bylaws. Membership of faculty senate bodies shall be listed on the faculty senate website.

(8) Additional programs, functions, and responsibilities of the faculty senate may be established.

(H) Amendments.

(1) Proposals to amend the faculty senate charter.

(a) Proposals to amend the faculty senate charter may be submitted to the faculty senate at any regular meeting.

(b) A valid proposal to amend the faculty senate charter must be submitted in writing and must be supported by the handwritten signatures of:

(i) At least ten elected members of the faculty senate, or

(ii) At least twenty-five tenure-track and/or full-time non tenture-eligible faculty members, or

(iii) The majority of the membership of a charter and bylaws commission appointed by the chair of the faculty senate to prepare proposed amendments.

(2) Votes upon proposed amendments to the faculty senate charter.

(a) The faculty senate shall vote upon a proposed amendment to the faculty senate charter at the regular meeting immediately following the one at which the amendment is introduced.

(b) The secretary of the faculty senate shall circulate a written copy of the proposed amendment to each member of the faculty senate at least two weeks in advance of the meeting at which a vote is to occur.

(d) Amendments to the faculty senate charter shall require a favorable vote of at least two-thirds of the members of the faculty senate present and qualified to vote.

(3) Proposed faculty senate charter amendments ratified by the faculty senate.

(a) Amendments ratified by the faculty senate shall be submitted to the president and the board for approval.

(b) Amendments approved by the president and the board shall be incorporated into the faculty senate charter.

(d) An amendment which fails because of a veto may be voted upon again by the faculty senate and, if the vote is favorable, may be submitted to the president and the board a second time.

(4) Proposed faculty senate charter amendments which fail to be ratified by the faculty senate.

(a) A proposed amendment which fails to receive faculty senate approval may be ratified by a vote of the full-time faculty as described in paragraph (H)(4)(c) of this rule.

(b) The secretary of the faculty senate shall conduct a referendum on the question of the amendment if a petition requesting a referendum is submitted containing the signatures of at least one hundred tenure-track and/or full-time non-tenure-eligible faculty.

(c) Ratification of a proposed amendment by the full-time faculty shall require a favorable vote of at least two-thirds of the electorate consisting of tenure-track and non-tenure-eligible faculty members eligible and voting.

(d) Amendments ratified by the faculty shall be processed in the same manner as amendments ratified by the faculty senate.

(5) Amendments to the faculty senate bylaws.

(a) Amendments to the faculty senate bylaws shall require a favorable vote of at least two-thirds of the members of the faculty senate present and qualified to vote.

(b) Amendments to the faculty senate bylaws ratified by the faculty senate shall be submitted to the president and the board for approval, with any veto accompanied by a statement expressing reasons for the veto, and, subsequently, the amendment is subject to resubmission by the faculty senate a second time for final disposition.

(6) Effective date for incorporation of amendments into the faculty senate charter and the accompanying bylaws, and for implementation of changes mandated by amendments.

(a) Amendments to the faculty senate charter and the accompanying bylaws are incorporated into said charter and bylaws immediately after approval by the faculty senate, the president, and the board, and pursuant to the procedures established in section 111.15 of the Revised Code for the filing of new rules, amendments or rescissions.

(b) Changes mandated by incorporation of amendments into said charter and/or bylaws will be implemented immediately, subject to the following understandings and exceptions.

(i) No current member of the faculty senate shall be removed from membership as a consequence of new rules governing number and/or apportionment of representatives. All senators shall serve out their terms.

(ii) When changes in rules increase the number of elected representatives due any constituency, the increase shall be accomplished in the immediately following regularly scheduled election.

(iii) In instances in which application of the principle of immediate implementation introduces ambiguities or creates special problems, the faculty senate shall vote to resolve the points at issue.

(I) Miscellaneous provisions.

(1) Rights of the board of trustees. The board reserves the power to initiate and make changes in this charter or to take other actions in accordance with sections 3341.01 to 3341.06 of the Revised Code or any applicable statute, or rules, directives, or regulations of the Ohio department of higher education.

(2) A member of the faculty senate may be granted a reduced teaching load during the period of this service to the faculty senate. Officers and members of the executive committee of the faculty senate shall be granted reduced teaching loads during the period of their service to the faculty senate.

(3) Delegates to the faculty senate.

(a) All bodies to which the faculty senate has delegates may send delegates to the faculty senate.

(b) The faculty senate may recognize delegates from other bodies.

Last updated April 26, 2021 at 9:40 AM

History

Effective: April 26, 2021
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-06

(A) Entitlement and functions of the faculty senate. The entitlement and functions of the faculty senate are specified in the faculty senate charter as included in rule 3342-2-05 of the Administrative Code.

(B) Definitions.

(1) "Tenure-track faculty member" denotes a full-time faculty member or librarian with indefinite tenure or a full-time faculty member or librarian in the probationary period prior to the tenure review. Tenured or tenure-eligible administrators with faculty rank are not considered to be tenure-track faculty members for the purpose of the faculty senate charter and bylaws.

(2) "Full-time non-tenure-eligible faculty member" denotes a full-time faculty member or full-time librarian who does not hold an appointment in a tenure-track position. Administrators with faculty rank are not considered to be full-time non-tenure-eligible faculty for the purpose of the faculty senate charter and bylaws.

(3) "Designee" denotes a person selected or designated to represent a regular member of faculty senate or its councils, committees, commissions, or other bodies should the regular member be unable to fulfill her or his duties for an extended period of time. A designee has all of the privileges and responsibilities of the regular member.

(4) "Proxy" denotes a person serving as a temporary substitute for a regular member of one of faculty senate's councils, committees, commissions, or other bodies in the regular member's occasional absence. A proxy has all of the privileges and responsibilities of the regular member, except voting.

(5) "Delegate of the faculty senate" denotes an official faculty senate representative to another body which is either within or external to the university.

(6) "Delegate to the faculty senate" denotes a person designated to represent other bodies at the faculty senate.

(7) "Petition" denotes a document calling upon the faculty senate or the entire full-time faculty to take some action. Each copy of a petition shall include the full text of the petition and some number of lines on which a faculty member may indicate his or her support for the preceding petition by:

(a) Including his or her handwritten signature or a digital reproduction thereof,

(b) Clearly printing his or her name, and

(c) Indicating the date signed. Although a petition may be circulated as an email attachment, in no case does an email message by itself constitute a petition.

(1) Academic and full-time non-tenure-eligible unit representatives.

(a) Each academic unit having at least ten tenure-track faculty members shall be entitled to one representative for the first ten tenure-track faculty members, a second representative for an additional fifty tenure-track faculty members, and one additional representative for each fifty tenure-track faculty members in excess of sixty.

(i) Administrators with faculty rank who are tenured or in the probationary period prior to tenure shall be included in the census of full-time faculty of the academic unit in which they hold academic rank and may vote in the election for that unit. However, administrators with faculty rank who are tenured or in the probationary period prior to tenure may not stand for election to faculty senate.

(ii) Tenure-track faculty and tenured administrators with faculty rank whose responsibilities are exclusively or primarily associated with a regional campus shall be counted in the census of that campus and, with the exception of the college of applied and technical studies, shall not be counted in the census of the university-wide college or school in which they also hold rank.

(iii) The college of applied and technical studies census will show some overlap of individuals who are members of the college of applied and technical studies, as well as faculty on a regional campus. Those individuals are entitled to participation in the election of representatives both from the college of applied and technical studies and from the regional campus.

(iv) If there are tenure-track faculty members or tenured administrators with faculty rank not clearly identified with an academic unit or for whom primary identification is uncertain, such individuals shall each be assigned for purposes of faculty senate representation to a specific academic unit by the provost in consultation with the executive committee of the faculty senate and, if necessary, with the person(s) involved.

(v) Part-time faculty members are not eligible for faculty senate membership or participation in the election of representatives; nor are "visiting" or adjunct faculty, unless the appointment is explicitly for more than a single academic year of continuing full-time teaching, research, or service as a librarian.

(b) Full-time non-tenure-eligible faculty shall constitute a separate unit and (except as specified in paragraph (C)(1)(d) of this rule) shall not be counted in the census of the college, school or department in which they hold rank, nor in the census of the campus where they have their primary appointment. The full-time non-tenure-eligible faculty will not be included in the overall census for determination of the number of at-large representatives. The non-tenure-eligible faculty unit shall be entitled to one representative for the first ten faculty members, a second representative for an additional fifty faculty members, and one additional representative for each fifty faculty in excess of sixty.

(c) The "faculty head count" compiled by the office of the provost in the fall academic term shall constitute the basis for identification of academic units entitled to representation; the identification of tenure-track faculty and "full-time non-tenure-eligible" faculty; and the assignment of an individual to a specific college, independent school, regional campus or to the full-time non-tenure-eligible unit. A separate roster of "administrators with academic rank" shall also be compiled and combined with the "faculty head count" to constitute the census (referenced in paragraph (C)(1)(f) of rule 3342-2-05 of the Administrative Code) for determining the appropriate representation of the academic units.

(d) If an academic unit has fewer than ten tenure-track faculty members, but the total number of full-time faculty members exceeds ten, then the electorate for that unit will consist of all full-time faculty members.

(e) If an academic unit or the full-time non-tenure-eligible unit has fewer than ten members, the unit shall be represented in faculty senate elections through self-determined affiliation with another academic unit. The total number of faculty in the combined units shall determine the number of representatives to be accorded to them.

(2) There shall be one at-large representative for each one hundred members of the tenure-track faculty electorate or the major portion thereof (fifty-one through ninety-nine).

(3) Individuals holding the following positions or their designees shall be "ex officio" members of the faculty senate: the president; the provost and vice presidents; the deans of the colleges and the deans or directors of independent schools; the dean of university libraries; the dean of university college; the dean of graduate studies; and the dean of the honors college.

(4) The chair of the retired faculty association or designee, the executive chair of the graduate student senate or designee, the president of the undergraduate student government or designee, an elected representative from the part-time faculty, and a parliamentarian appointed by the chair-elect of the faculty senate shall be observers in the faculty senate and have the right of the floor.

(D) Elections.

(1) Term of office.

(a) The term of office of an elected representative shall be three years except in such instances as provided for in this rule.

(b) If it is known or anticipated that an elected representative will be absent from, or unable to discharge his or her responsibilities to, the faculty senate for an entire academic semester (including summer) or longer, the representative's place on the faculty senate shall be filled during his or her absence by an alternate. The alternate will serve with full privileges and responsibilities of an elected representative until the return of the representative he or she replaces or until the completion of that representative's term.

(c) The secretary of the faculty senate is responsible for determining whether an alternate representative is needed and for initiating actions necessary to implement the appointment.

(d) The faculty senate executive committee shall render decisions when questions are raised regarding the seating of an alternate representative.

(e) A representative will be replaced by the highest available alternate from the immediately preceding election held by the electorate which selected the representative.

(f) If no alternate is available from the most recent senate election in that unit to replace a representative therefrom, it shall be the responsibility of the highest elected faculty body of that unit to provide for a representative. For at-large vacancies the faculty senate shall provide for a representative.

(2) Removal and recall of elected representatives.

(a) When an elected representative has been absent from three consecutive regular meetings of the faculty senate without provision for temporary replacement by an alternate (as provided in paragraph (D)(1)(c) of this rule), the secretary of the senate shall notify the faculty senate executive committee of this fact and report same in the minutes of the faculty senate.

(b) After reviewing the circumstances and discussing them with the affected senator, the faculty senate executive committee may recommend that the senator be removed from office and his or her place in the faculty senate assumed by the highest available alternate from the most recent election of the academic unit (or at-large), the alternate to serve for the remainder of the term of the removed senator or until the next regular election for faculty senate representatives, whichever comes first.

(c) Removal shall be effected or disapproved by majority vote of members present and voting of the faculty senate at a meeting to which the senator whose removal has been recommended has been invited and availed both the right of the floor and of the vote, to both of which as an elected representative to the faculty senate he or she is entitled.

(d) Upon receipt of a petition containing the valid signatures of full-time faculty members comprising twenty per cent of the eligible electorate of that constituency, the secretary of the faculty senate shall, within thirty days, conduct a special recall election among the electorate of the constituency which selected the senator whose recall is being requested.

(e) A two-thirds majority of eligible faculty voting in the recall election shall effect the removal of the senator, his or her place in the faculty senate to be assumed by the highest available alternate from the most recent faculty senate election of that unit.

(f) If no alternate is available, the faculty senate may advise the executive committee to fill the vacancy in accord with the provisions of paragraph (D)(1) of this rule.

(g) Representatives elected by an academic unit who during their term of office change their assigned academic unit shall be ineligible to complete their elected term, and their place on the senate shall be filled according to the provisions of paragraphs (D)(1)(e) and (D)(1)(f) of this rule.

(3) Rotation of terms.

(a) In order to provide for an appropriate balance between continuity and rotation of faculty senate membership over a three-year cycle of annual elections among academic unit representation, at-large representation, and the faculty senate membership as a whole, the faculty senate executive committee--with the approval of the faculty senate--shall be empowered prior to the first elections conducted under these revised provisions of the faculty senate bylaws and at three-year intervals thereafter to provide for this balance by designating certain specific seats to be filled for a term shorter than three years.

(b) Wherever possible, this shall be effected by designating that the initial multiple-representative academic unit and at-large elections shall be for successively shorter terms, e.g., the first candidate elected under the fractional single transferable vote system shall serve a full three-year term, the second a two-year term, and so forth.

(c) In effecting a proper distribution of single-representative academic units over a three-year cycle, the designation shall be made by lot with the independent schools and regional campuses grouped separately.

(d) In the implementation of these revised representation and election provisions and procedures, no incumbent senator is to lose his/her seat prior to the normal expiration of the term, nor is any academic unit to be denied or delayed its appropriate representation in the faculty senate.

(4) Nominations.

(a) On the Monday after Thanksgiving the secretary of the senate shall send forms to each tenure-track and full-time non-tenure-eligible faculty member for each of the constituencies for which they are eligible to nominate. Nomination forms are to be submitted to the faculty senate office no later than the end of the fall term.

(b) Nomination forms for a nominee must contain the signature of the nominee and at least two signatures of eligible members of the electorate that the nominee would represent.

(c) A faculty member is eligible to sign no more than one nomination form for an academic unit representative, no more than one nomination form for a full-time non-tenure-eligible representative, and no more than one nomination form for an at-large representative.

(d) In the event that the nominations obtained for unit representatives or at-large representatives total fewer than twice the number of representatives to be elected, the executive committee of the faculty senate shall make the necessary nominations to achieve the desired number.

(e) Tenure-track faculty may be nominated either for academic unit representative or for at-large representative, but not both. Full-time non-tenure-eligible faculty may only be nominated for the non-tenure-eligible unit.

(5) Election procedures.

(a) Ballots shall be sent directly to each member of the electorate no later than the third week of the spring term either by physical mail or using electronic means that guarantee the same level of security and anonymity. Each voter shall receive one ballot for each election in which he or she is eligible to vote. In the case of ballots mailed physically, ballots shall be returned to the faculty senate office in a signed and sealed envelope no later than Friday of the fifth week of the spring term. In the case of electronic ballots, they will be returned by means to a designated web site no later than Friday the fifth week of the spring term.

(b) As a part of these bylaws there shall be appended a description of the fractional single transferable vote (FSTV) system, including a sample ballot and a description of the procedure by which ballots are counted, candidates are declared elected, and defeated nominees are ranked as alternates. If only two candidates are vying for one seat, election shall be by simple majority of the valid ballots cast. Ties will be resolved by the secretary's flip of a coin in the presence of the chair and vice-chair of the faculty senate or an equivalent in the online voting system.

(c) The secretary of the faculty senate shall notify all candidates of the election results, no later than Friday of the seventh week of classes of the spring term.

(d) The results of all elections shall be filed and shall become part of the records of the faculty senate.

(E) Officers and delegates.

(1) Election of officers.

(a) In the fifth week of the spring term the chair of the faculty senate shall appoint a nominating committee from the elected membership of the present faculty senate. The committee shall have three members and shall endeavor to have at least two candidates for the offices of chair, vice chair, secretary, and one at-large member of the executive committee from the elected faculty senate membership. The nominating committee shall issue a call for nominations from the full membership of faculty senate. The nominating committee shall not put forward any of its members as candidates. The committee shall determine the best possible slate of candidates willing to serve in advance of entering their names in nomination. The names of nominees shall be circulated to members of the faculty senate-elect no later than ten seven days prior to the penultimate meeting of the spring term.

(b) Officers of the faculty senate shall be elected at the penultimate meeting of the spring term. Elected representatives of the faculty senate-elect shall be invited to the meeting and shall constitute the electorate. Additional nominations may be made from the floor by members of the electorate. Elections shall be conducted by the fractional single transferrable vote (FSTV) system. Ballots shall be counted by tellers selected by the chair.

(c) Officers shall be elected sequentially in the following order: chair, vice chair, and secretary and at-large member of the executive committee. A defeated candidate may be nominated for another office.

(d) Term of office/vacancy in office.

(i) The term of office for all officers shall be one year. Officers may be re-elected to an office without limitation provided his or her three-year term has not expired.

(ii) In the event of a vacancy in office of chair, the vice chair accedes to the office of chair and a special election will be held to fill the office of vice chair.

(iii) In the event of a vacancy in any other elected senate office, a special election will be held to fill that office.

(2) Officers and their responsibilities.

(a) Duties of the chair of the faculty senate.

(i) The chair shall preside at regular and special meetings of the faculty senate.

(ii) The chair of the faculty senate shall be the chair of the executive committee.

(iii) The chair or designee shall represent the faculty senate in its external relations, except where these bylaws provide for other representatives. The chair shall be one of the representatives to the Ohio faculty council.

(iv) The chair shall facilitate the legislative action of the faculty senate by monitoring the activities of the faculty senate committees, by serving as a liaison between the faculty senate executive committee and other committees, and by determining that committee proposals and recommendations are brought to the faculty senate in proper form and after due process.

(v) In instances in which faculty senate resolutions are forwarded to individuals or bodies for approval or action, the chair shall deliver the resolutions and be responsible for reporting to the faculty senate the responses of the receiver.

(vi) The chair shall be responsible for the management of the faculty senate office.

(vii) The chair shall be the appointing officer for all appointed positions in the faculty senate, except that after the election of officers in the spring term, the chair-elect shall be the appointing officer for all appointments for the coming year.

(viii) The chair must approve individual purchases from the faculty senate budget which exceed two hundred fifty dollars.

(ix) The chair shall have such other duties as are assigned by actions of the faculty senate, by the faculty senate charter, or by these bylaws.

(x) The chair of the faculty senate shall have ex officio membership on all faculty senate councils, committees, and commissions.

(b) Duties of the vice chair of the faculty senate.

(i) The vice chair shall preside at meetings of the faculty senate and shall chair the faculty senate executive committee in the absence of the chair.

(ii) The vice chair shall assume all of the duties of the chair of the faculty senate whenever the chair is absent from the campus more than two consecutive weeks.

(iii) The vice chair of the faculty senate shall be the chair of the committee on committees.

(i) The secretary shall supervise the preparation and distribution of the faculty senate minutes.

(ii) The secretary shall be the archivist of the faculty senate and shall file all faculty senate correspondence and copies of the minutes of faculty senate committees and other committees reporting to the faculty senate.

(3) Faculty senate delegates.

(a) Duties of delegates.

(i) Delegates shall be the principal agents of communication between the faculty senate and the bodies to which the delegates have been assigned.

(ii) Delegates shall attend the meetings of the groups to which they have been assigned.

(iii) Delegates shall prepare upon request or by their own initiative, oral and/or written reports to be presented to the faculty senate and/or the faculty senate executive committee.

(b) Designation and selection of delegates.

(i) The chair of the faculty senate shall be the delegate to the board of trustees.

(ii) The chair of the faculty senate shall be a member of and the delegate to the president's advisory council.

(iii) The chair of the faculty senate shall appoint the requisite delegate(s) to serve during his/her term to:

(a) The Ohio faculty council. The chair shall be a delegate to the Ohio faculty council. In addition, the chair shall appoint one additional delegate and one alternate. The appointee and the alternate may be any tenure-track or full-time non-tenure-eligible faculty member.

(b) Appropriate organization(s) of student governance, as requested.

(d) The university parents organization(s), as requested.

(e) Such other university or statewide organizations as may request a delegate representing the faculty of the university.

(iv) The chair shall also appoint a member of the tenure-track or full-time non-tenure-eligible faculty, not necessarily a senator, as a faculty representative to the alumni council.

(4) Removal and recall of elected officers.

(a) Upon receipt of a petition containing the valid signatures of faculty senators comprising twenty per cent of the elected membership of faculty senate, the secretary of the faculty senate shall within thirty days conduct a special recall election of the officer whose removal is being requested. If the secretary is the officer whose recall is requested, this special election shall be conducted by another elected officer designated by the chair of faculty senate.

(b) A two-thirds majority of eligible senators voting in the recall election shall effect the removal of the officer. A special election shall be held to elect a replacement.

(F) Meetings.

(1) Types of meetings.

(a) Regular meetings shall be open meetings.

(b) Guests may be invited to closed meetings by the chair of the faculty senate or the faculty senate executive committee or by vote of the faculty senate.

(c) Special meetings may be called by the chair of the faculty senate. The chair shall be obliged to convene the faculty senate whenever one-fifth or more of the members submit a written request for a special meeting.

(2) Frequency and schedule of meetings.

(a) The number of regular meetings in each term shall be at least: fall, four; spring, four. A summer meeting may be called at the discretion of the executive committee.

(b) Regular meetings of the faculty senate shall be scheduled on Mondays, normally the second Monday of each month of the regular academic year during which the university is in session.

(3) Procedures and rules.

(a) Meetings of the senate, except where explicitly specified otherwise in the faculty senate charter and bylaws, shall be conducted in accord with "Robert's Rules of Order Revised."

(b) Normally, the regular agenda shall be:

(i) Call to order

(ii) Roll call

(iii) Approval of the agenda

(iv) Approval of minutes

(v) Senate chair's remarksPresi

(vi) dent/provost's remarks

(vii) Old business

(viii) New business

(ix) Announcements/statements for the record

(x) Adjournment

(c) The faculty senate executive committee may prepare an agenda which devotes a meeting to discussion, precludes action, and sets aside "Robert's Rules of Order Revised."

(d) Privileges of the floor.

(i) Senators shall have first privilege of the floor, followed by administrators who are ex-officio members of the senate, the retired faculty observer, student observers (graduate and undergraduate student senate officers), and the part-time faculty observer.

(ii) Faculty senate delegates to other bodies shall have the privilege of the floor at all regular meetings of the faculty senate.

(iii) A guest or delegate may be recognized if the chair rules that recognition is appropriate. Guests or delegates need not be introduced by a senate member.

(iv) An elected member of the faculty senate who will be absent from a meeting may delegate neither his or her seat nor vote to a proxy.

(e) Voting procedures.

(i) Voice votes shall be the usual voting procedure. Other voting procedures (e.g. show of hands) may be selected at the senate chair's discretion.

(ii) A request by any member for a secret ballot shall be granted unless a majority of the faculty senate elects to vote in another manner.

(iii) A member may move for a roll call vote. The motion for a roll call vote must be seconded, is not debatable, and must pass by a majority vote.

(iv) Under special circumstances, the faculty senate, or its councils, committees, commissions or other bodies, may conduct electronic votes.

(f) The secretary may require that motions and amendments be submitted in writing.

(4) Minutes, invitations and announcements.

(a) An agenda shall be sent to each member of the faculty senate three working days in advance of regular meetings.

(b) All faculty senate delegates and delegates to the faculty senate from other bodies shall receive invitations and agenda to regular meetings.

(c) The faculty senate, through its chair, shall invite appropriate administrative officers, including the president, to discuss university matters with faculty senate.

(d) A full record of the proceedings of each faculty senate meeting shall be filed in the faculty senate office. An edited set of minutes which preserves the substance of the meeting shall be distributed to members of the faculty senate and to chairs and directors of academic units. At regular intervals, at least once in each academic term, a digest and status report of faculty senate actions shall be distributed to the faculty.

(G) Councils, committees and commissions.

(1) Rights of the faculty senate and definitions. The rights of the faculty senate and definitions with respect to councils, committees and commissions are specified in paragraph (G)(1) of rule 3342-2-05 of the Administrative Code.

(2) Educational policies council.

(a) The educational policies council shall be concerned with conceptual and structural aspects of long-range academic planning; overall curricular planning; the arbitration of interdepartmental and intercollegial curricular disputes; the conformity of collegial and departmental curricular programs and proposals to university-wide policies; the establishment, inactivation or significant revision of academic programs; the establishment and discontinuance of bodies or agencies that are directly related to academic programs; the standards for admission and graduation of students; library policies and facilities; and such matters as may be referred to it by college curriculum committees, advisory councils or the faculty senate that are related to issues that affect undergraduate and graduate education.

(b) All recommendations of the educational policies council related to long-range academic planning or to the establishment, inactivation or significant revision of academic policies, programs or bodies shall be submitted to the faculty senate for approval. Proposals for the inactivation or significant revision to an academic program shall be preceded by a program review conducted according to established procedures in the appropriate college.

(c) Business of the educational policies council that normally would not come to the faculty senate floor may, at the option of said council or at the request of the faculty senate, be brought to the floor.

(d) All commissions appointed to consider academic planning for the university shall report to the educational policies council.

(e) The chair of the educational policies council shall appoint a university requirements curriculum committee, which shall be concerned with the Kent core requirements, diversity requirements, writing-intensive requirements and experiential learning requirements. This subcommittee shall report to the educational policies council.

(f) Chnages to the composition of the educational policies council membership or changes in the process of selection and appointment of members to the council shall be proposed by the committee on committees and approved by the faculty senate.

(3) Committees of the faculty senate.

(a) Faculty senate executive committee.

(i) The faculty senate executive committee shall be the three officers elected by the faculty senate (chair, vice chair, and secretary), one at-large member elected by the faculty senate, and two senators appointed by the chair-elect prior to the inauguration of his/her term upon consultation with the other officers-elect and with due regard to appropriate representation among the collegial units and curricular divisions of the university. In addition, at the invitation and pleasure of the chair-elect, the immediate past chair may serve as an ex-officio (not voting) member of the executive committee.

(ii) The faculty senate executive committee shall prepare agenda for faculty senate meetings; shall transact routine business for the faculty senate between meetings; shall meet with the president regularly for confidential discussions or consideration of faculty senate business; and shall act for the faculty senate in emergencies. The faculty senate executive committee may assign responsibilities to faculty senate councils, committees, and commissions and determine which recommendations of these bodies require specific faculty senate approval. Individuals may appear before the faculty senate executive committee to make requests or present ideas relevant to the current or potential senate business.

(iii) The executive committee shall meet regularly each term during the academic year and during the summer.

(iv) The secretary of the faculty senate shall be the secretary of the executive committee and shall circulate minutes of meetings to all members of the faculty senate.

(v) Subsequent to the election of officers in the spring term, the chair shall invite members of the executive committee-elect to all meetings of the executive committee.

(b) Professional standards committee.

(i) The professional standards committee shall be concerned with standards and policies encompassing matters such as faculty rank, promotion, appointment, leave, privilege, tenure, and dismissal.

(ii) The professional standards committee shall be concerned with policies and procedures relevant to the evaluation of academic units.

(iii) The professional standards committee shall be concerned with the quality of instruction.

(iv) Changes to the composition of the professional standards committee membership or changes in the process of selection and appointment of members to the committee shall be proposed by the committee on committees and approved by the faculty senate.

(i) The committee on administrative officers shall interview candidates for the administrative positions within the province of the committee.

(ii) The committee on administrative officers shall establish, within the constraints of the law and of the faculty senate charter and these bylaws, a published set of procedures which shall define the extent and mechanics of its participation in the selection of administrative officers. Before becoming operative, the procedures shall be approved by the faculty senate, the president, and the board.

(iii) The chair of the faculty senate shall be the chair of the committee on administrative officers.

(iv) Changes to the composition of the committee on administrative officers membership or changes in the process of selection and appointment of members to the committee shall be proposed by the committee on committees and approved by the faculty senate.

(d) Committee on committees.

(i) The committee on committees shall be a resource body for the chair-elect (or chair) of the faculty senate whose responsibility it is to oversee the appointment of the members of all senate committees where the members are not otherwise selected as stipulated by these bylaws, and to appoint the convener thereof where appropriate.

(ii) The committee on committees should propose to the, chair-elect or chair of the faculty senate, members and alternates for appointed positions to be filled on all university councils, committees, commissions and boards.

(iii) Essential information on each university and senate body to which the committee on committees nominates members is maintained in a separate document which shall be approved by the committee on committees, in which shall be specified the structure of each group. This catalog of university and senate councils, committees, commissions and boards identifies the body's charge, qualifications of membership, number of members and alternates, term and means of appointment, and the office to which the body reports. Request for alteration of catalog entries may be made by notifying the chair of the committee on committees no later than January first, to be effective the following academic year.

(iv) The committee on committees shall make recommendations regarding the structure and functioning of faculty senate and university councils, committees, commissions and boards.

(v) In the spring term the committee shall make available in summary form information on each group and circulate an interest inventory to all faculty members to determine the committees for which individuals would like to be considered.

(vi) Annual recommendations of faculty members for membership on university councils, committees, commissions and boards shall be completed before the end of the spring term. Prior to the meeting at which recommendations are made, the faculty senate executive committee shall designate those university councils, committees, commissions and boards upon which the faculty senate shall have representation during the coming faculty senate year within the term of faculty senate, paragraph (G)(6)(a) of the faculty senate charter as provided for in rule 3342-2-05 of the Administrative Code.

(vii) Changes to the composition of the committee on committees membership or changes in the process of selection and apointment of members to the committee shall be proposed by the faculty senate executive committee and approved by the faculty senate.

(e) Faculty senate budget advisory committee.

(i) The faculty senate budget advisory committee shall be advisory to the president on matters related to the university budget.

(ii) Changes to the composition of the faculty senate budget advisory committee membership or changes in the process of selection and appointment of members to the committee shall be proposed by the committee on committees and approved by the faculty senate.

(f) Faculty ethics committee.

(i) The faculty ethics committee shall serve as a screening and hearing body for any faculty member(s), who wishes to lodge a charge of unethical professional practice against another faculty member. A charge may also be filed against an administrator with faculty rank only in relation to those responsibilities assigned as a faculty member. "Unethical professional practice" is defined as violations of the faculty code of professional ethics (as included in rule 3342-6-17 of the Administrative Code). The ethics committee may also serve as a hearing body for faculty members who wish to request a hearing to respond to charges made against them.

(ii) The operating procedures for the faculty ethics committee shall be developed by the committee subject to approval by the faculty senate.

(iii) Changes to the composition of the faculty ethics committee membership or changes in the process of selection and appointment of members to the committee shall be proposed by the committee on committees and approved by the faculty senate.

(g) Faculty marshals.

(i) The faculty marshals shall be a faculty senate committee charged wth acting as observers and liaisons between administrators and students during university-wide gatherings and times of possible unrest. As observers, they are important sources of information to faculty senate and the faculty as a whole. They will be trained in coordination with the staff observers, but report to the chair of faculty senate.

(ii) The senate executive committee will select from a pool of volunteers, based on need.

(h) Survey of student instruction review committee.

(i) This committee shall bear primary responsibility for curating the list of custom questions used in the survey of student instruction (SSI). The process of curation will allow for modification, removal or addition of list questions. This committee will also be responsible for preparing an annual summary of SSI participation rates at both the aggregate level and broken down by campus, college, undergraduate versus graduate and online versus traditional delivery. The committee will also respond to requests from faculty senate executive committee for any additional information on the SSIs. The committee may make any recommendations to the faculty senate executive committee specific to the SSIs.

(ii) Changes to the composition of the survey of student instruction review committee membership or changes in the process of selection and appointment of members to the committee shall be proposed by the committee on committees and approved by the faculty senate.

(i) University libraries advisory committee.

(i) This committee shall advise and make recommendations to the dean of university libraries and the provost regarding the short and long-term operations and planning of university libraries. Matters within the purview of the committee may include, but are no necessarily limited to, the following:

(a) Collection development and budgetary issues;

(b) Service initiatives, evaluating existing services, creating new initiatives;

(d) Assessment activities.

(ii) Changes to the composition of the university libraries advisory committee membership or changes in the process of selection and appointment of members to the committee shall be proposed by the committee on committees and approved by the faculty senate.

(4) Appointments of commissions of the faculty senate. Appointments of members of commissions shall terminate at the end of a faculty senate year. Members may be reappointed if the task of the commission has not been completed.

(5) Responsibilities and prerogatives of the faculty senate councils, committees and commissions.

(a) Meetings.

(i) All faculty senate bodies should meet at least once during each term of the academic year.

(ii) All faculty senate bodies should hold a planning meeting early in the faculty senate year. Each body should submit an outline of proposed activities to the executive committee.

(iii) All bodies shall file a copy of the minutes of their meetings with the faculty senate office.

(b) Facilities and services.

(i) The faculty senate conference room shall be available for meetings of faculty senate bodies.

(ii) Secretarial services of the faculty senate office shall be available to faculty senate bodies. Requests for services shall be directed to the chair of the faculty senate.

(iii) Bodies of the faculty senate may file requests for funds from the faculty senate budget to support their activities.

(iv) A faculty senate body may request that the chair appoint consultants to the body. Consultants will not have voting privileges.

(i) Each faculty senate body shall file a report at the end of the faculty senate year summarizing the activities of the body. The chair of the body is responsible for the report.

(ii) Progress reports to the faculty senate may be made orally.

(iii) Reports to the faculty senate which summarize investigations or which embody recommendations shall be submitted in writing.

(iv) Reports which embody major recommendations shall be submitted to the vice chair of the senate prior to presentation at a faculty senate meeting. The vice chair or the executive committee of the faculty senate may request additional work by the body including hearings which permit interested parties to comment upon proposals. Reports to members of the senate shall be circulated in advance of the meeting at which a vote is to occur.

(6) Composition and terms of appointment. Composition and terms of appointments of members of faculty senate councils, committees, and commissions except where specified elsewhere in the bylaws shall be specified for each group in the catalog of university and senate councils, committees, and commissions.

(7) Membership of faculty senate bodies.

(a) Sizes of faculty senate committees and commissions. Every effort shall be made to keep committees and commissions small except when bodies require a number of permanent subcommittees. A committee or commission with as few as three members is not inappropriate.

(b) Representation on faculty senate bodies.

(i) Faculty senate committees will normally be chaired by members of the faculty senate.

(ii) Faculty senate commissions may be chaired by any member of the faculty.

(iii) Faculty senate committees shall have at least two members of the faculty senate as members of the committee. Other faculty members, students, and alumni may serve as members of the faculty senate bodies.

(iv) A faculty senate commission will normally have at least one member of the faculty senate as a member.

(8) Additional programs, functions, and responsibilities of the faculty senate may be established.

Last updated April 26, 2021 at 9:40 AM

History

Effective: April 26, 2021
Promulgated Under: 111.15

Ohio Adm.Code 3342-6-17

(A) The faculty of the university subscribes to the principle of the 1940 "Statement of Principles on Academic Freedom and Tenure" adopted by the American association of university professors. Within the rationale in the AAUP statement, it is emphasized that academic freedom is necessary to the mission of the faculty of a university, since it is eminently in the interest of society that, without fear of retribution, the professor should be free to conduct research and make public its results and to teach his/her subject in the classroom. Professional responsibility is a logical correlative of this freedom.

(B) This code of ethics sets forth those responsibilities which as the correlatives of academic freedom are incumbent every facet of university life, but attempts to treat those that are most important and common, The spirit of this document as a whole should be easily applied to any specific situation not considered.

(1) The faculty members' central responsibility to their students is to attempt to impart a knowledge and understanding of a field of study to develop in students appropriate and relevant skills, and to do so in accordance with the best standards of scholarship and pedagogy in the discipline.

(2) Faculty members have a responsibility to their students to entertain all questions relevant to the subject matter being taught and to discuss such questions, even if controversial, objectively.

(3) Faculty members are responsible for providing instruction in the announced subject matter of the course, although they are free to interrelate the subject matter of the course to those contemporary issues that are relevant to the purposes and the subject matter of the course.

(4) Faculty members should guard the classroom against external pressures, including the student's fear that what they do or say in the honest pursuit of intellectual inquiries will affect rating within a course, future chances of employment, or later standing in the community

(5) Faculty members shall not exploit students for personal purposes either in or out of the classroom.

(6) Faculty members should deal with students justly and impartially, regardless of their physical, mental, emotional, political, economic, social, racial, or religious characteristics or participation in extracurricular activities.

(7) Faculty members should not do, with or without pay, such academic work as is properly to be done by the student.

(8) Faculty members are expected to accept and carry out faithfully those duties central to the instructional commitment they have with their students including prompt and regular meeting of classes and student advising and consultation.

(9) Faculty members should strive for a timely, just, and unprejudiced appraisal of all student work. Faculty members owe students the right of review of their work and grades given, and in case of serious grievance or dispute, the right of appeal.

(10) Faculty members should secure permission and give credit for the use of original student contributions in their lectures or publications, in the same manner and degree as for materials from other sources.

(11) Faculty members should encourage and protect honest performance by the student. They should pursue suspected cases of cheating and plagiarism by students.

(12) Faculty members should not disclose confidential information about their students except as required by law or provided for by university regulations and procedures.

(D) Responsibility to university.

(1) In activities in which faculty members engage outside the university, it is plainly their responsibility to make it clear, when circumstances require, that they are acting as individuals and not as representatives of the university.

(2) Faculty members should maintain in strict confidence all departmental or university matters agreed to be confidential. If any issue or matter is of such a nature that a faculty member, as a matter of conscience must speak out, this intention should be stated beforehand to all concerned.

(3) Faculty members who seek modification or alteration of policy shall make every reasonable effort to carry their cases through governance channels.

(E) Responsibility to profession.

(1) Faculty members should seek and state the truth in their discipline as they see it. To this end they shall continue such studies and research as are necessary to remain current in their field.

(2) It is the faculty members' responsibility to guard their freedom to inquire and to state the results of inquiry in lectures, publications, or other appropriate modes of expression.

(3) Faculty members shall comment in candor and fairness on the work of colleagues when properly requested through duly constituted academic and faculty agencies and when in accordance with established policy.

(4) Faculty members shall avoid personal attacks on colleagues and disparagement of other disciplines or programs, although reasoned criticism is recognized as legitimate.

(5) Faculty members shall neither practice nor condone plagiarism in lectures, publications, or other public presentations, nor attach their name for credit to a paper or publication toward which they have made no professional contribution.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-07 University policy and procedures regardin the educational policies council.

(A) Educational policies council. For complete information on this council, see rules 3342-2-05 and 3342-2-06 of the Administrative Code and this register.

(B) Responsibility and authority. The responsibilities and authority of the educational policies council shall be as follows:

(1) Long-range academic planning, both conceptually and structurally, for the university. It is understood, of course, that this long-range planning shall reflect the mission and goals of the university as these are defined by the board and the president jointly. A close, coordinated interrelationship is to be presumed between the educational policies council and agencies established by the board and/or the president;

(2) Overall curricular planning and policy guidelines for the university;

(3) Sensitivity to proliferation and duplication of courses and programs;

(4) Arbitration of interdepartmental and intercollegial curricular disputes or misunderstandings;

(5) Monitoring of curricular changes generated by a specific academic unit of the university as they affect other academic departments, majors, and colleges;

(6) At its discretion, review of all curricular changes and proposals originating with other academic units to assure effective adherence to university-wide policies;

(7) Action on matters referred to it by college curriculum committees specified in preceding paragraphs; and

(8) Approval of new or altered academic programs, policies, operational procedures and regulations and administrative structures (e.g., academic department, college).

(C) Periodic review of the educational policies council. The responsibility, authority and structure of the educational policies council shall be reviewed each two years or at any time review may be considered appropriate by majority vote of the whole membership of the educational policies council.

(D) Procedures of the educational policies council. All curricular changes whether initiated and determined by department, college or other curricular body shall be reported to and published in the agenda of the educational policies council. This publication will give notice to all academic units of proposed curricular changes thereby affording them the opportunity to comment upon the proposals. All curricular bodies and academic units must be mindful of certain time limitations such as deadlines for catalog copy when proposing or commenting upon curricular changes. After a prescribed period of time succeeding the publication of curricular proposals, they will become effective as outlined in the balance of this statement; if any curricular proposal is questioned by any other curricular body or academic unit within the time allowed after publication, the issue will be resolved as outlined in the balance of this statement and upon resolution becomes effective.

(1) Curricular matters determined and proposed solely by academic departments shall be as follows:

(a) Changes in course descriptions not involving substantial changes in course content;

(b) Changes in course titles not involving substantial changes in course content;

(d) Inactivation of courses not affecting any other academic unit; and

(e) Changes in course numbers not affecting level.

(2) Curricular changes initiated by academic departments but forwarded to parent college curriculum committees for approval shall be as follows:

(a) Changes in course credit hours;

(b) Changes in course numbers affecting the level of courses;

(c) Inactivation of courses affecting other academic programs or general curricular requirements within the parent college;

(d) New or additional courses;

(e) Substantial changes in course content affecting description and title, constituting essentially new courses; and

(f) Changes in or establishment of major, minor and certificate admission, course and graduation requirements consistent with university-wide policies.

(3) Curricular changes initiated by academic departments but forwarded to parent college for approval and to other affected academic units for acknowledgement shall be as follows:

(a) Inactivation of courses specified in degree programs or general curricular requirements of colleges other than the parent college;

(b) Substantial changes in content affecting title and description of courses required in academic programs or other curricular requirements of colleges other than the parent college;

(c) Changes in prerequisite of courses required in academic programs or other curricular requirements of colleges other than the parent college;

(d) Changes in course numbers affecting level of courses required in academic programs or other curricular requirements of colleges other than the parent college; and

(e) Establishment of new or additional courses designed for academic programs or other curricular requirements of other than the parent college.

(4) Curricular matters initiated and determined by college curriculum bodies shall be as follows:

(a) Policies for major, minor and certificate programs; proposed departures from university-wide policies shall be approved by the educational policies council; and

(b) General curricular policies and requirements for the college; proposed departures from university- wide policies shall be approved by the educational policies council.

(5) Independent schools, honors college, graduate studies, undergraduate studies and university libraries shall function in a fashion parallel to the college curriculum committees.

Last updated December 16, 2025 at 8:34 AM

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-08 Undergraduate student government charter.

(A) Preamble.

(1) The authority, which exists on the campus of Kent state university, is the authority of the state of Ohio delegated by law to the board of trustees of the university and through them to such agencies, as they deem proper. Recognizing our lack of sovereignty in this regard, we use the term "undergraduate student government" to pertain to the primary vehicle by which the undergraduate student body provides its input into the university community.

(2) We, the undergraduate students of Kent state university, in order to define and secure our rights and status in the university community, and in order to provide for the common betterment and general welfare of the undergraduate student body and the university and to insure meaningful student participation in total university governance, do hereby establish this revised charter for the undergraduate student government of Kent state university.

(B) Undergraduate student government, herein after referred to as the USG which are the representative bodies on the following campuses: Ashtabula, East Liverpool, Geauga, Kent, Salem, Stark, Trumbull, and Tuscarawas.

(1) Powers, responsibilities, and limitations.

(a) The legislative powers of the USG and the determination of all matters of policy, except as otherwise provided in this charter, shall be vested in the USG. It shall have the ultimate authority and responsibility within the USG framework to: (i) provide for the common betterment and general welfare of the undergraduate student body. (ii) ensure meaningful student participation in total university governance across all eight campuses.

(b) In pursuit of these functions, the USG shall have the following powers and responsibilities:

(i) Shall authorize or approve the creation of all positions within the jurisdiction of the USG.

(ii) Shall establish criteria for minimum standards for all elected and appointed members of the USG. These standards shall be set forth in the by-laws of the USG. Failure to meet these standards will be grounds for disqualification.

(iii) Shall be responsible for considering student opinion.

(iv) Shall coordinate undergraduate student participation in established channels of university policy making through the appointment of undergraduate students to all university committees and positions which have undergraduate student representation.

(a) Such appointments shall be made in accordance with this charter and applicable university policies.

(b) The USG may remove any of these appointees as articulated in its by-laws.

(v) Shall ensure proper channels of communication both internally between students, faculty, staff and the administration as well as with parties external to the university.

(vi) Shall channel the execution of its resolutions and bills through the president of USG and thereby to the university administration or to such appointees as sit on the appropriate university committees.

(vii) Shall exercise or delegate such additional authority as may be entrusted to USG by the board of trustees or its designees.

(viii) Shall ensure that the USG is perpetuated under this charter and shall provide for a smooth transition to a new USG by ensuring the education and training of newly elected or appointed representatives. The president shall oversee the transition of the new USG by conducting, together with the outgoing and/or the incoming president, a series of training workshops during the period between the election and the beginning of fall semester.

(i) No member of the USG shall hold any position of employment in the administrative service of the USG, during the elected or appointed term.

(ii) No member of the USG shall hold any other position on campus for which scholarship is received, with the exception of work-study or other university employment.

(2) Membership. The membership is comprised of the USG members from the representative bodies on the following campuses: Ashtabula, East Liverpool, Geauga, Kent, Salem, Stark, Trumbull, and Tuscarawas.

(a) Kent campus. Nine undergraduate students shall be elected at-large from the undergraduate student body on the Kent campus to serve a term of one year. Ten undergraduate students shall be elected at-large from within ten academic colleges of the Kent campus to serve a term of one year. Six undergraduate students shall be appointed to represent specific constituencies of undergraduate students of the Kent campus to serve a term of one year.

(b) Regional campuses. Each USG shall elect or appoint a minimum of three designated representatives with one of those representatives being named the president.

Unless otherwise provided for in this rule, the recognized USG at each regional campus shall be governed by rule 3342-8-01.7 of the Administrative Code.

(1) Duties. The president shall act as chief spokesperson of the USG in communication with the administration, the student body, and the community. In this capacity, the president is charged with representing the view of the USG. The president shall be considered the coordinator of all administrative functions and bodies of the USG.

(2) Responsibilities.

(a) The president shall be responsible to the USG for the proper administration of the USG and shall be required to:

(i) Serve as chairperson of the USG and as such shall have all the powers and limitations of a member with the exception of additional powers and limitations as follows:

(a) Shall preside over the USG meetings and ensure order and progress through the use of parliamentary procedure.

(b) Shall serve as a non-voting member of the USG. The president may, however, as provided for in Robert's Rules of Order, make or break a tie on any matter of business.

(ii) Use the president's authority to make reasonable requests of USG members in an effort to fulfill the responsibilities of the USG.

(iii) Recommend to the USG the removal of any individual member of the USG who is consistently negligent in the performance of the members' duties and responsibilities.

(iv) Use discretion in directing issues to the appropriate members. The aforementioned clause shall not supersede any chartered powers or responsibilities of any member of the USG.

(v) Oversee the routine business functions of the USG.

(vi) Perform all duties, which may reasonably be requested by the USG.

(vii) Oversee all expenditures authorized to the applicable USG.

(viii) Exercise control over all departments, programs, and positions placed under the president's purview by the USG.

(ix) Recommend to the USG such measures, as deemed necessary and expedient.

(x) Receive, validate, and submit to the USG all initiative petitions and depositions.

(xi) Report to the USG at all regular meetings on all actions, the current financial position of the USG, and current or future needs of the USG and the undergraduate student body, and report either verbally or in writing on all official functions when requested.

(xii) Shall receive and act within fifteen academic class days, upon all valid petitions, defined under paragraph (E) of this rule, which shall be presented to the president.

(xiii) Shall consider any issue presented by an undergraduate student or group to the president in the form of a signed deposition stating the issue and bearing the signatures of one representative who agrees to consider the issue.

(xiv) Shall consider and act, within fifteen academic class days, upon all recommendations made by the president in the form of a signed deposition and bearing the signature of one other representative who agrees to consider the issue.

(D) The judicial function. The all university hearing board is established through the authority of the university code of student conduct, rule 3342-4-02 of the Administrative Code to recommend sanctions regarding the violation of university rules and regulations; the all university hearing board is vested with the judicial authority for the USG.

(1) Structure. Should the nature or structure of the all university hearing board be substantially altered by any means, this article will be submitted by the USG for referendum to the undergraduate student body; such referendum shall determine the composition and powers of the all university hearing board under the judicial function.

(2) Composition. There shall be four undergraduate positions on the all university hearing board. Students shall be appointed to these by the USG. There shall be no graduate student position on the board for purposes of the jurisdiction herein defined. Other sections of university policy which pertain to the nature and structure of the all university hearing board are valid for purposes of this document except as provided for paragraph (D)(1) of this rule.

(3) Jurisdiction. With regard to USG, the all university hearing board shall have jurisdiction to hear and decide all:

(a) Cases concerning interpretations of the charter of the USG of Kent state university.

(b) Cases concerning the legality, with respect to this charter, of all USG resolutions and bills.

(c) Cases concerning charges of fraud, malfeasance, or illegal procedure taking place within any general student election.

(d) Cases concerning disputes between student organizations or between a student or students and any organization or organizations.

(E) Initiative petitions and referenda.

(1) The USG shall hold a referendum under the following conditions.

(a) If a two-thirds majority of the USG across all eight campuses votes in favor of holding a referendum; or

(b) If the president receives a valid initiative petition; or

(c) If each USG across the eight campuses vote to hold a referendum based on their specific campus needs; voting will be held only on the campus who initiated the referendum.

(2) Initiative petitions. A valid initiative petition shall contain the valid written signatures and kent.edu email of registered undergraduate students, as listed in paragraph (E)(3) of this rule. Such petitions shall be submitted to the president for validation and referral to the USG.

(3) Requirements. Legal and valid petitions bearing the written signatures and kent.edu email of the following percentages of the registered undergraduate student body shall be sufficient for the purpose indicated:

(a) Two per cent to require the USG to consider a particular issue.

(b) Eight per cent to require a referendum on any specified issue or issues.

(d) Eight per cent to require a referendum on recalling a USG officer.

(F) Amendments.

(1) Proposal of amendments. Amendment proposals to this charter may be submitted for referendum as prescribed in paragraph (E)(1)(a) or paragraph (E)(1)(b) of this rule or by an affirmative vote of two-thirds majority of the USG across the eight campuses.

(2) Ratification. Amendments shall be valid as part of this charter when ratified by a majority of the undergraduate student bodies across the eight campuses casting ballots in a referendum and after the approval of the board of trustees.

(G) USG - Kent.

(1) Kent campus elections.

(a) Elections shall occur between the eighth and the eleventh (inclusive) regular academic class weeks of the spring semester.

(b) Each candidate will declare one position and will petition and campaign for only that declared position.

(d) The candidate receiving the highest number of votes for each of the nineteen elected USG positions will take office within twenty regular academic class days after the official election results are announced and shall serve for one year barring recall, resignation or disqualification.

(2) Status of members at the Kent campus.

(a) The positions at the Kent campus shall be known as follows:

(i) President;

(ii) Director of governmental affairs;

(iii) Director of community affairs;

(iv) Director of programming;

(v) Director of student involvement;

(vi) Director of student advancement;

(vii) Director of marketing and communications;

(viii) Director of academic affairs;

(ix) Director of business and finance;

(x) Senator for the college of architecture and environmental design;

(xi) Senator for the college of the arts;

(xii) Senator for the college of arts and sciences;

(xiii) Senator for the college of business administration;

(xiv) Senator for the college of communication and information;

(xv) Senator for the college of education, health and human services;

(xvi) Senator for the honors college;

(xvii) Senator for the college of nursing;

(xviii) Senator for the college of applied engineering, sustainability & technology;

(xix) Senator for the college of public health;

(xx) Senator for university college;

(xxi) Senator for the residence halls;

(xxii) Senator for off-campus and commuter students;

(xxiii) Senator at large;

(xxiv) Senator at large;

(xxv) Senator at large;

(b) Position descriptions for the twenty-five USG positions listed in paragraphs (G)(2)(a)(i) to (G)(2)(a)(xxv) of this rule will be defined by the USG-Kent by-laws.

(3) Removals, vacancies, and reassignments of members of USG-Kent.

(a) Removal by petition. A petition of eight percent of the Kent campus undergraduate student body may require a referendum to recall any USG official from office. Such referendum shall be held within fifteen academic class days after the receipt of a valid petition. See paragraph (F) of this rule.

(b) Declaration of vacancy. In case of a USG member's persistent failure to abide by the charter and by-laws as established by the USG, the seat of said member shall be declared vacant through a resolution of the USG. Said resolution must be approved by a two-thirds vote of USG members present at a regular or special meeting called for this purpose.

(4) Filling of USG vacancies at the Kent campus.

(a) If any USG member shall cease to be an undergraduate student, resign, be disqualified, or otherwise vacate a position on or before October first, the USG, within fifteen academic class days of the acknowledgement of the member's inability to remain in their position, shall hold a special election, or if applicable interview process, for the assignment of that particular USG position.

(b) In the event that a USG position is not filled during the regular election, a special election will be held for the purpose of filling the vacant USG position(s). The special election will be held within fifteen academic class days following the general election.

(c) In the event that after a USG position becomes vacant after October first, or that after a special election is held the USG position(s) remains vacant, the USG shall appoint by three-fourths majority vote a person to fill each vacancy within fifteen academic class days.

(5) Procedures of USG on the Kent campus.

(a) The USG shall develop by-laws determining its own rules and procedures and shall have available minutes of all meetings upon request.

(b) Quorum to conduct business for an executive cabinet meeting shall be five members, with the presence of the president counting in establishing quorum. A concurring vote of a majority of the USG executive cabinet members casting votes, except as otherwise noted within the charter and by-laws of the USG, shall be required for passage of all business. Quorum to conduct business for a regular meeting shall be thirteen members, with the presence of the president counting in establishing quorum. A concurring vote of a two-thirds majority of the USG members casting votes, except as otherwise noted within the charter and by-laws of the USG, shall be required for passage of all legislation as well as the annual USG budget.

(c) The USG shall have regular public meetings at such times as may be prescribed by its rules, but not less frequently than twice each month. All meetings shall be open to the public, but the USG reserves the right to move into executive session.

(d) Special meetings may be called by the president or any five members of the USG executive cabinet on twenty-four hours notice as stated in rule 3342-9-01.2 of the Administrative Code, Administrative policy regarding electronic communications for students. The purpose of a special meeting shall be stated in the notice and no other business shall be transacted at said meeting.

(e) The USG-Kent shall determine the distribution process for all monies for which the USG-Kent has been delegated authority.

(i) The undergraduate student activities tuition allocation monies, with the exception of the "May 4th" commemoration allocation, shall be distributed between standing committees of the USG. These standing committees shall exist as follows:

(a) An allocations standing committee, chaired by the director of business and finance, for the purpose of allocating funds to requesting student organizations for programming and conferences and for academic conferences for individuals at the Kent campus.

(b) A programming board standing committee, chaired by the director of programming, for the purpose of providing USG managed programming for undergraduate students.

(H) Undergraduate student government staff of USG- Kent.

(1) Appointment and removal.

(a) The president, with the advice of the USG, will appoint staff personnel necessary to carry out the functions of the USG. These appointees must then be confirmed by majority vote of the USG at the next public meeting following the appointment. The appointees will assume their duties, as described in the by-laws of the USG, upon confirmation. Should any appointee not be confirmed, the president will make a new appointment to be confirmed by majority vote.

(b) The director of business and finance, with the advice of the USG, will appoint undergraduate students to the allocations standing committee. These appointees must then be confirmed by majority vote of the USG at the next public meeting following the appointment. The appointees will assume their duties, as described in the by-laws of the USG, upon confirmation. Should any appointee not be confirmed, the director of business and finance will make a new appointment to be confirmed by a majority of the USG.

(c) The director of programming, with the advice of the USG, will appoint undergraduate students to the programming board standing committee. These appointees must then be confirmed by majority vote of the USG at the next public meeting following the appointment. The appointees will assume their duties, as described in the by-laws of the USG, upon confirmation. Should any appointee not be confirmed, the director of programming will make a new appointment to be confirmed by a majority of the USG.

(d) Any member of the staff, allocations standing committee, or programming board standing committee may be removed by the president, with the advice and consent of a majority of those members present at a regular or special meeting called for that purpose.

(e) Any vacancies of the at-large positions of the allocations standing committee or programming board standing committee shall be filled by an appointee of the respective standing committee chairperson, with the advice of the USG. These appointees must then be confirmed by majority vote of the USG at the next public meeting following appointment. The appointees will assume their duties, as described in the by-laws of the USG, upon confirmation. Should any appointee not be confirmed, the respective member will make a new appointment to be confirmed by a majority of the USG.

(2) Functions.

(a) The staff will be coordinated by the president in accordance with paragraph (C)(2)(a)(viii) of this rule.

(b) The staff will assist the members in carrying out their duties and responsibilities.

(I) Implementation. This rule shall become the official charter of the USG of Kent state university upon approval by the undergraduate students in a general referendum and approval by the board of trustees. This charter applies to the representative bodies across all eight campuses and shall supersede all previous charters of the USG.

History

Effective: April 1, 2016
Promulgated Under: 111.15

Ohio Adm.Code 3342-8-01.7

(A) Policy statement. The authority for establishing regional campus undergraduate student governments is established in rule 3342-2-08 of the Administrative Code, the undergraduate student government charter. Under this rule, the undergraduate student government (USG) will serve as the student government for each campus.

Each regional student government is recognized as a representative voice of the student body's interests, concerns, and needs for each campus. Each USG shall serve as the liaison between the campus student body, the undergraduate student government, and the university administration.

(B) Implementation. Each USG should adopt internal procedures including but not limited to by-laws, statues, legislation and may establish elected or appointed officers.

(C) Review. All undergraduate student government regulations and/or procedures will be reviewed by the dean, or designee, of each campus prior to implementation.

History

Effective: April 1, 2016
Promulgated Under: 111.15

Ohio Adm.Code 3342-4-02

(A) Purpose. The university board of trustees is responsible by law for regulating the use of the grounds, buildings, equipment and facilities of the university. The board of trustees is also responsible for assuring that the conduct of the students, staff, faculty and visitors to the campus permits the university to pursue its educational objectives and programs in an orderly manner.

(B) Requirements.

(1) To meet these responsibilities, the board of trustees shall adopt standards of conduct for the students, faculty, staff, and visitors to the campus and may provide for suspension from classes or employment, expulsion from the university, and/or ejection from university property of persons who violate such regulations.

(2) The board of trustees shall provide for the administration and enforcement of its rules and may authorize the use of state university law enforcement officers and other university officials to assist in enforcing university policy and the law on the campus.

(C) Scope. In accordance with university policy, the president shall have the responsibility and authority for the discipline of all students. The authority to impose the formal sanctions specified in this rule may be delegated to university officials or hearing panels by the president. Disciplinary action under this rule may be taken against a person who has applied for admission as a student to the university, whether or not the individual is registered for classes. Disciplinary action may also be taken against student organizations. The president (or designee) review any case which comes within the purview of the university policy regarding administration of student conduct.

(D) Jurisdiction. The code of student conduct shall apply to conduct occurring on university premises, at university-sponsored activities, and to off-campus conduct that adversely affects the university community and/or the pursuit of its objectives. Behavioral conduct is the responsibility of each student from the time of application for admission through the actual awarding of a degree, even though conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment. The code of student conduct shall apply to a student's conduct (or student organization's) conduct even if the student withdraws (or the student organization ceases functioning/loses university-recognized status) from the university while a disciplinary matter is pending. The senior vice president for student life (or designee) maintains discretion to decide, on a case by case basis, whether the code of student conduct shall be applied to conduct occurring off campus.

(E) Procedural standards. Students and student organizations shall adhere to operational procedures for the administration of student conduct under this rule or rule 3342-4-02.1 of the Administrative Code. The procedural standards shall be readily accessible to all students and student organizations.

(F) Responsibility for administration of this policy. The primary responsibility for the supervision of student conduct at the university has been delegated to the senior vice president for student life. The senior vice president for student life may establish such administrative procedures as are necessary to fulfill the intent of the code of student conduct. These administrative procedures shall be in writing and published in conjunction with the code of student conduct.

The president authroizes the senior vice president for student life to establish administrative procedures as necessary to fulfill the intent of this rule. The senior vice president for student life may delegate the responsibility to direct the student conduct process to the director of student conduct.

(G) All-university hearing board. In recognition of the student right to self-govern by and through the undergraduate student government, the all-university hearing board is established to administer non-conduct related matters involving students. Accordingly, the all-university hearing board shall not have the authority to intervene in the student conduct process administered by the university, and the purview of such board shall be limited to the scope as currently provided for in rule 3342-2-08 of the Administrative Code.

(H) Revisions. Updates and other changes to the code of student conduct shall be submitted to the senior vice president for student life. The senior vice president for student life retains the authority to immediately enact and enforce changes to the code of student conduct.

Last updated August 1, 2024 at 7:36 AM

History

Effective: August 1, 2024
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-09 Graduate student senate charter.

(A) The name of the organization shall be the "Graduate Student Senate" of Kent state university, and for the purpose of this rule will be referred to as the GSS.

(B) University sanction. The GSS shall operate in compliance with all university regulations and will observe the policies set forth in paragraph (G)(5) of rule 3342-2-01 of the Administrative Code.

(1) The GSS shall:

(a) Operate in compliance with its charter and bylaws;

(b) Allocate the funds it receives from the university in compliance with university funding policies and the funding policies of the GSS as set forth in this document;

(c) Provide a channel for communication among graduate students, the university, and the local, state, and national communities;

(d) Serve graduate students and represent their interests in the university and the local, state, and national communities;

(e) Promote understanding and intellectual stimulation among graduate students, Kent state university, and the community at large;

(f) Facilitate collaboration with other representative student groups;

(g) Advise Kent state university administration, the graduate schools and graduate policy councils on matters of graduate student concern.

(2) The GSS shall endeavor at all times to:

(a) Advocate for graduate students in academic and extracurricular matters;

(b) Promote the quality in graduate education; and

(c) Secure the rights and privileges of graduate students as members of Kent state university and the community at large.

(D) Membership. Members of the GSS shall be graduate students, selected/elected by graduate students (on a departmental basis).

(1) The number of representatives to the GSS from each academic department, school, or college will be determined yearly on the basis of the enrollment and guidelines to be set in GSS bylaws.

(2) Each graduate college/school within the Kent state university shall provide a process for the election of voting representatives and alternates.

(3) Each representative and alternate will be elected by a majority of those students from the academic unit, department, program, or a group of selected programs as determined in advance.

(4) Election of representatives and alternates shall take place annually.

(5) Representatives or alternates serve for one twelve month period and may be reelected.

(6) Recall of a representative shall be the responsibility of the students from the academic unit, department, program, or group of programs that elected the representative.

(7) When the representative is absent from a meeting, the alternate assumes the vacant position until the representative returns.

(8) A representative who has two consecutive absences from the GSS meetings can be removed from the GSS, unless an alternate is present in the representative's place. The executive shall govern the removal of a representative and determine whether the absences were excusable. All GSS vacancies arising from absences shall be filled by the affected academic unit, department, program, or group of programs within three weeks of notification of the removal.

(9) Should a representative resign, the alternate shall immediately become the representative and an alternate shall be elected from the academic unit, department, program, or group of programs to complete the remainder of the term.

(10) The duly designated and alternate representative of any graduate student organization shall be entitled to all privileges of the floor at the meetings of the GSS. The alternate shall be eligible to vote only in the absence of the designated representative.

(E) Officers. The executive vice-chair, information services chair, finance chair, colloquium chair and executive chair of the GSS shall be elected at the second to the last regularly scheduled meeting of the spring semester of each year. In order to promote continuity, a smooth transition and understanding of functions, the previous committee chair will become the executive chair and the previous executive chair will become the colloquium chair. An elected officer shall officially assume his or her duties at the last scheduled GSS meeting of the spring semester. Vacancies shall be filled at this meeting.

(1) The executive committee of the GSS shall consist of the executive chair, colloquium chair, executive vice-chair, finance chair, information services chair and any and all ex-officio members.

(a) The executive committee shall conduct business of the GSS between meetings and prepare the agenda for these general meetings.

(b) All decisions affecting funding shall originate in the executive committee. Any action taken by the executive committee shall be subject to appeal and possible revision by the full membership of GSS. Appeal procedures shall fall under new business at the next regular general meeting of the GSS.

(c) Should an elected office become vacant, the executive committee may appoint on interim until a special election can be held to choose a person to complete the term of office. The special election shall take place on or before the second regularly scheduled meeting of the GSS after the office is vacated.

(d) The executive committee shall report on all actions taken by the executive committee at the GSS general meeting. In all matters, the GSS as a whole retains the right to approve, overrule, or amend any decision of the executive committee by a quorum majority.

(e) Former members of the executive committee shall be entitled to sit as "ex officio" and nonvoting members of the executive committee as long as they shall maintain the status of graduate students at Kent state university.

(2) The executive chair of the GSS shall preside at all meetings of the GSS.

(a) The executive chair shall be the official spokesperson and representative of GSS to the administration of Kent state university.

(b) When acting for or representing the GSS in any official capacity, the executive chair and all the other officers of the GSS shall consider themselves bound by all decisions of the GSS and the executive committee.

(c) The executive chair shall act as the official delegate to any state, regional or national convention involving graduate students.

(d) The executive chair shall schedule and preside over all meetings of the executive committee.

(3) The executive vice-chair of GSS shall assume all of the duties of the executive chair in the absence of the executive chair.

(a) Should the position of executive chair become permanently vacant for any reason, the executive vice-chair shall become the executive chair in name and fact, and a new executive vice-chair shall be elected from GSS.

(b) The executive vice-chair shall be responsible for filling all Kent state university-wide committee appointments made by GSS.

(4) The finance chair shall be responsible for the execution of the financial obligations of the GSS, in accordance with Kent state university policies and procedures.

(a) The finance chair shall be authorized to disperse funds for executive committee officers' claims for reimbursement from the treasury, not to exceed a limit as established by the GSS without formal executive committee approval.

(b) The finance chair shall be authorized to disperse funds in accordance with the GSS travel policy without formal executive committee approval.

(d) All requests for funds from the treasury shall be submitted, in writing, through a representative to the finance chair.

(e) The finance chair shall be responsible for processing all claims against the treasury.

(5) The information services chair shall be responsible for recording and distributing minutes and other records of the GSS.

(a) Whenever possible, the information services chair shall be assisted by an administrative assistant. In such cases the information services chair shall have the duty of approving, by signature, the preparation of minutes, records, and correspondence.

(b) The information services chair shall be responsible for the maintenance of membership lists, and shall bring vacancies and absences to the attention of the executive committee.

(c) The information services chair shall provide copies of all records, excluding those which require confidentiality from higher authority, without approval of the entire executive committee, to any member of GSS upon written request.

(6) The colloquium chair shall serve on the executive committee and in an advisory capacity to the executive committee and to GSS. The colloquium chair shall perform specific duties as designated by the executive chair and the executive committee.

(a) The colloquium chair shall be responsible for the coordination and organization of special GSS events as designated by the executive chair and the executive committee.

(b) The colloquium chair shall serve on special committees and act as public relations officer for GSS.

(7) The GSS retains all powers not delegated in this document, and may assign other duties as it chooses.

(8) GSS election of officers shall be by quorum majority.

(F) Committees. The GSS shall create, staff, and disband such committees as it wishes to conduct its business.

(1) Appointments to standing council, Kent state university, and college committees shall be made by the executive vice-chair.

(2) Appointees to such committees may include graduate students other than members of the GSS.

(3) The graduate student representatives to Kent state university committees shall submit a summary report to the GSS.

(G) Impeachment. The impeachment of an officer shall be by quorum majority of the GSS.

(1) The accuser must present a petition for the impeachment of an officer to the provost or her/his designee. The petition must contain the signatures of a majority of the GSS representatives, excluding alternates or one-third of the graduate student body as determined by the registrar's office.

(2) A special meeting of the GSS shall be called by the provost or her/his designee for this specific purpose.

(3) The accused officer must be notified, in writing, at least seven days prior to the date of the special meeting.

(4) The provost or her/his designee shall designate a representative to preside at the meeting and a full transcript shall be made.

(5) Both the accused and the accuser shall have the right to counsel and to present evidence and testimony at the special meeting.

(6) The meeting shall be closed to all persons except the above.

(7) All voting shall be by secret ballot. The count shall be made by the person presiding, verified by the accused, and the ballots shall be sealed with the transcript to be held with the official records of GSS.

(8) The verdict shall be mailed to all members of the GSS and the accused officer by the provost or his/her designee within one week of the special meeting.

(H) Voting.

(1) A quorum must be present to conduct business. A quorum shall consist of at least ten elected representatives to the GSS or their alternates.

(2) Unless otherwise noted, a quorum majority shall be required for approval of any GSS action. A quorum majority shall mean more than one-half of the number of representatives present at the meeting.

(3) All GSS members (representatives and executive committee members) with the exception of the executive chair have voting privileges. The executive chair shall exercise the privilege to settle the issue of a tie vote.

(I) Amendments.

(1) To propose an amendment to this document, a GSS representative (or alternate), shall read and present a written copy of the amendment at a general meeting of the GSS. A copy of the proposed amendment shall be sent to all GSS representatives (or alternates) within two weeks of the meeting for their review.

(2) The amendment proposal shall be placed on the agenda of the next general GSS meeting following its introduction. A two-thirds majority vote will be required to bring the amendment to the floor for discussion.

(3) Amendments shall be adopted by a two-thirds quorum majority of the GSS and shall take effect upon adoption and ratification by the Kent state university president and the board of trustees and fulfillment of the requirements of section 111.15 of the Revised Code.

(J) Ratification. Ratification of this document shall be by quorum majority of the GSS, the president of Kent state university, and the board of trustees.

(1) Upon ratification, this document, or a revised version thereof, shall supersede all previous governing documents and practices of the GSS of Kent state university.

(2) Upon ratification of this document, or a revised version thereof, all persons holding office in the GSS shall continue as officers of the GSS until the end of their terms or their resignations.

(K) Bylaws. Bylaws may be established as long as they operate in compliance with this charter.

Last updated December 16, 2025 at 8:35 AM

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-10 Bylaws of the graduate college council.

(A) Name of organization. Kent state university graduate college council.

(B) Object and aim of organization. The graduate college council serves the university as the primary academic advisory body to the dean on those matters involving graduate college programs, policies and procedures.

(1) Members. The graduate college council consists of dean, the associate and assistant deans of the graduate college, the dean of arts and sciences, the dean of fine and professional arts, the dean of university libraries and media services, one member chosen by each of the departments in the graduate college, and six graduate students. Each faculty councilperson must be a full member of the graduate faculty. The six graduate students, to be selected by the graduate student senate shall each represent one of these broad discipline areas:

(a) Humanities;

(b) Natural sciences and mathematics;

(d) Fine and performing arts;

(e) Professional programs; and

(f) At-large.

(2) Voting privileges. All members of the council have voting rights.

(3) Terms. Faculty representatives are chosen by their departments in accordance with customary departmental procedures; the term of the councilperson so chosen shall normally be for two years with renewal possible. Graduate student members shall serve terms of one year with reappointment permitted. Terms shall commence the fifteenth of September.

(D) Officers. The dean of the graduate college is chairperson of the council. In the absence of the dean, a presiding officer shall be appointed by the dean.

(E) Meetings.

(1) Meetings shall be held monthly during the academic year. Special meetings may be called at any time by the dean of the graduate college.

(2) A quorum is necessary to conduct any council business. A quorum shall consist of more than half the council.

(3) Items of council business and agenda shall be mailed to all members of the council so as to be in their hands in advance of a meeting.

(4) New business of an emergency nature can be brought before council at any meeting if a majority of the members present agree.

(5) Items of business, other than changes in the bylaws, shall be passed if a majority of members present vote favorably.

(F) Committees.

(1) There shall be standing committees on curricula, graduate faculty, graduate student affairs, and long range planning. A slate of membership for each committee shall be prepared by the dean and presented to the council for approval in the fall semester. The term of duty is one calendar year.

(2) Agenda items for these committees normally shall be directed to them by council or by the dean of the graduate college. These committees shall report to council.

(3) Ad hoc committees shall be authorized by council upon need, and the method of appointment of their members shall be specified by council.

(G) Parliamentary authority.

(1) The parliamentary authority for graduate college council is defined in these bylaws.

(2) For parliamentary procedure not defined in these bylaws, graduate college council shall follow "Robert's Rules of Order."

(H) Amendments.

(1) Consideration of changes in the bylaws of the graduate college council may be brought before council at any time on motion duly made, seconded, and favorably voted upon by a majority of council present.

(2) The specific proposal to amend the bylaws shall be considered at the next regular meeting of council provided it has been circulated to the membership as required by paragraph (E)(3) of this rule. A favorable vote by at least a majority of council present at the meeting is necessary to carry the motion to amend these bylaws.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-11 University policy for the selection of student trustees.

(A) The Ohio Revised Code states, "The student members of the board of trustees shall be appointed by the governor, with the advice and consent of the senate, from a group of five candidates selected pursuant to a procedure adopted by the university's student governments and approved by the university's board of trustees.

(B) The candidates.

(1) Qualifications.

(a) Must possess the qualifications of an elector of the state of Ohio;

(i) Eighteen years of age;

(ii) Resident of the state of Ohio;

(iii) Registered to vote.

(b) Students must be enrolled in, regularly attending, and complete at least eight undergraduate credit hours or six graduate credit hours, for the semester in which they are an applicant.

(c) Students must maintain a cumulative grade point average of 2.50 undergraduate and 3.0 graduate, not be aon academic probation or warning, and have passed at least six undergraduate or three graduate credit hours in the preceding semester of attendance at Kent state university.

(d) At the time of nomination, nominees must be able to complete a two year term of office.

(1) The vice president for enrollment management and student affairs will call for applications and nominations from the entire university community.

(a) Advertise the vacant position in the "Daily Kent Stater";

(b) Seek nomination from regional campuse deans, Kent campus deans, chairs, and faculty members, undergraduate and graduate student senates, and other unversities constituents.

(2) The vice president for enrollment management and student affairs will review the returned applications for eligbility of the required criteria, then forward the eligible applicants to the committee.

(D) Selection process.

(1) Committee composition.

(a) Members of the committee shall be comprised of a designee from each of the following constituencies. The vice president for enrollment management and student affairs is responsible for seeking the designees. The director for the center for student involvement or his/her designee will serve on the committee in an ex-officio capacity.

(i) Undergraduate student government;

(ii) Graduate student senate;

(iii) Commuter and off-campus student organization;

(iv) Black united students;

(v) Kent interhall council;

(vi) Regional campuses (one representative) as appointed by the vice orovost for regional campuses;

(vii) Unaffiliated student representative as appointed by the vice president for enrollment management and student affairs;

(viii) Outgoing student trustee (chair);

(ix) Current student trustee.

(b) The chair of the committee shall be the outgoing student trustee. In the event of a tie, the chair may cast the tie-breaking vote.

(2) Responsibilities of the chair.

(a) Convene the committee no later than the first week of April;

(b) Determine the voting procedure at the initial meeting;

(d) Shall forward the names of the five approved nominees to the governor of the state of Ohio no later than the third week of April.

(E) Responsibilities.

(1) All student trustees are expected to fulfill the responsibilities of a trustee as stated by law and the policies of the board of trustees of Kent state university.

(2) A student trustee Is expected to maintain the same level of expertise and preparedness as an empowered member of the board of trustees.

(3) The selected student trustees shall enter their office the seventeenth day of may and shall end their term two years thereafter (no later than the sixteenth of May).

(4) If a student trustee is to resign, ge/she must submit, to the governor of the state of Ohio, a letter of resignation. A copy of the original letter of resignation must also be sent to the chair of the board of trustees, and the vice president for enrollment management and student affairs. Upon receiving said letter, the process of nominations and applications will begin, according to paragraph (B) of this rule.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-12 Attendance by members of the Kent state university board of trustees at a meeting by means of electronic communications.

(A) Policy statement. It is the policy of the Kent state university board of trustees to allow its members to attend a meeting of the board via means of electronic communications in accordance with section 3345.82 of the Revised Code.

(B) Attendance of a trustee by means of electronic communication at a meeting of the board, called in accordance with paragraph (F) of rule 3342-2-01 of the Administrative Code, shall be subject to the following provisions:

(1) Each trustee shall be required to be present, in person, at least two regular meetings of the board annually, which shall not be less than one-half of the regular meetings held during such term.

(2) A trustee may only attend a meeting by means of electronic communication if all of the following minimum standards are met:

(a) At least one-third of the trustees attending the meeting shall be present, in person, at the place where the meeting is conducted;

(b) All votes taken at the meeting are taken by roll call vote; and

(c) A trustee who intends to attend a meeting by means of electronic communication has notified the board chair of such intent no less than forty-eight hours prior to the start of the meeting, except in the case of a declared emergency.

(C) Notwithstanding division (C) of section 121.22 of the Revised Code, a trustee satisfying the conditions of paragraph (B) of this rule and attending a meeting by means of electronic communication shall be:

(1) Considered to be present at the meeting;

(2) Counted for purposes of establishing a quorum; and

(3) Eligible to vote at the meeting.

Last updated October 1, 2021 at 9:01 AM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-13 University policy regarding the curricular approval process.

(A) Purpose and scope. This policy governs the curricular approval process at Kent state university pursuant to section 3345.457 of the Revised Code.

(B) Definitions.

(1) "Academic leadership" means a dean, chair, or director of an academic administrative structure as set forth in rules 3342-2-03, 3342-2-03.1, 3342-2-03.2, and 3342-2-03.3 of the Administrative Code.

(2) "Academic structures" means colleges, departments, schools, institutes, and centers, as described in rule 3342-2-03.1 of the Administrative Code.

(3) "Academic programs" means a major, minor, degree or certificate programs pursuant to rule 3342-3-01.1 of the Administrative Code and includes degree programs.

(4) "Curricular change" means new or modified academic programs, curricula, courses, general education requirements, and degree programs.

(5) "Curricular approval process" means the university process and procedure for approving a curricular change.

(C) Requirements. Notwithstanding any other policies, procedures, guidelines, or prior practices to the contrary, the university's curricular approval process shall:

(1) Grant the faculty senate the opportunity to provide advice, feedback, and recommendations on the establishment and modification of academic programs, curricula, courses, general education requirements, and degree programs;

(2) Clarify that all feedback and recommendations by the faculty senate is advisory in nature; and

(3) Retain the board of trustees' final, overriding authority to approve or reject any establishment or modification of academic programs, curricula, courses, general education requirements, and degree programs.

(D) Establishment of academic structures. The board of trustees has the ultimate authority to establish new academic structures pursuant to rules 3342-2-03, 3342-2-03.1, 3342-2-03.2, and 3342-2-03.3 of the Administrative Code.

(E) Curricular approval process.

(1) The provost or the faculty may initiate a curricular change.

(2) Curricular changes shall be brought to the appropriate faculty advisory and curriculum committees, and the faculty senate, to provide advice, feedback and recommendations. Academic leadership shall assist with the curricular change approval process for their respective academic units and advise the provost with respect to the curricular changes.

(3) The provost shall oversee the curricular approval process for the university. The provost, with the concurrence of the president, shall advise, provide recommendations to, and as required by law and university policies, seek approval, of the board of trustees regarding curricular changes.

(4) The board of trustees retains ultimate and overriding authority to approve, approve with modification, reject, or defer any curricular changes.

(F) The university shall submit the adopted approval process to the chancellor of the Ohio department of higher education and resubmit every five years following board of trustees' readoption, consistent with section 3345.457 of the Revised Code.

(G) Effective date and supersession. This policy supersedes all prior procedures related to curricular proposal approvals and shall remain in effect until amended or repealed by the Kent state university board of trustees.

Last updated April 2, 2026 at 8:38 AM

History

Effective: March 30, 2026
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.1

(A) Academic requirements.

(1) The student's academic requirements for graduation are based on the university catalog year that is assigned initially to the student's first term of enrollment in a degree or certificate program at Kent state university. The student's catalog year identifies the university catalog that contains the requirements for the student's academic program.

(2) Students are permitted to complete an academic program (major, minor, certificate) under a more recent catalog year. When changing catalog year, students must comply with all the requirements relevant to their program in the newer university catalog. After a catalog year is updated, students are not permitted to revert to an older catalog year.

(3) The university reserves the right to change academic requirements to keep programs in compliance with accreditation, certification, licensure or industry standards. Implementation of these changes may require that students update to a more recent catalog year.

(4) The university reserves the right to change academic requirements due to financial urgency, unavailability of faculty or unavailability of other instructional resources.

(5) Where programmatic changes are required that do not alter the core academic requirements of the university, the students' college dean will identify available alternatives for currently enrolled students to complete their declared programs(s).

(B) Courses.

(1) Course specifications such as title, credit hours, prerequisites, status (e.g., Kent core), etc., are based on the term for which the student registered for the course. If a course is revised after the student completed it, the student does not gain or lose anything with that revision. If a course is revised before a continuously enrolled student has attempted the coursea prerequisite for exampleand the revision substantially disadvantages the student in completing the student's declared academic program, the college administering the student's program may authorize a course substitution, waiver or some other appropriate alternative.

(2) The university reserves the right to change course specifications; cancel a scheduled course; and change the time, location or delivery of class meetings for a scheduled course. If a course is canceled, every attempt will be made to contact the registered students. Students registered in canceled courses will be given the opportunity to change to another course with seats available.

(1) Additional academic policies of Kent state university not otherwise published in the Kent state university policy register shall be published in the university catalog prior to their effective date. In the event of a conflict in the policies provided for in the university catalog and the university policy register, the policies provided for in the university policy register shall control.

(2) Students are governed by the academic policies in the university catalog in effect for the current academic year, regardless of students' first term of enrollment.

History

Effective: August 27, 2020
Promulgated Under: 111.15

Chapter 3342-3 Teaching

Ohio Adm.Code 3342-3-01.1 Administrative policy regarding academic requirements, courses and policies.

(A) Academic requirements.

(4) The university reserves the right to change academic requirements due to financial urgency, unavailability of faculty or unavailability of other instructional resources.

(B) Courses.

(2) Students are governed by the academic policies in the university catalog in effect for the current academic year, regardless of students' first term of enrollment.

History

Effective: August 27, 2020
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.2 Administrative policy regarding class attendance and class absence.

(A) Purpose. Regular attendance in class is expected of all students at all levels at the university. While classes are conducted on the premise that regular attendance is expected, the university recognizes certain activities, events, and circumstances as legitimate reasons for absence from class. This policy provides for accommodations in accordance with federal and state laws prohibiting discrimination, including, but not limited to, Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, and its implementing regulation, 34 C.F.R. Part 104; Title II of the Americans with Disabilities Act of 1990, 42 U.S.C. 12131 et seq., and its implementing regulations, 28 C.F.R. Part 35; as well as university policy 5-16. This policy describes the procedures for requesting and responding to legitimate absences with the exception of absences for religious and spiritual beliefs. Absences for religious and spiritual beliefs are guided by rule 3342-3-01.14 of the Administrative Code.

(B) Class attendance. The individual instructor has both the responsibility and the prerogative for managing student attendance. The instructor's policy regarding attendance for each course should be written in the course syllabus and communicated to students during the first week of the term. The policy may take alternate forms within the bounds of appropriate instructional techniques.

(C) Class absence. Legitimate reasons for an "excused" absence include, but are not limited to, illness and injury, disability-related concerns, military service, death in the immediate family, academic field trips, and participation in an approved concert or athletic event, and direct participation in university disciplinary hearings.

(D) Academic requirement. Even though any absence can potentially interfere with the planned development of a course, and the student bears the responsibility for fulfilling all course requirements in a timely and responsible manner, instructors will, without prejudice, provide students returning to class after a legitimate absence with appropriate assistance and counsel about completing missed assignments and class material. Neither academic departments nor individual faculty members are required to waive essential or fundamental academic requirements of a course to accommodate student absences. However, each circumstance will be reviewed on a case-by-case basis.

(E) Informal resolution should first be attempted between individual instructors and students in the event of any attendance-related concerns. If informal resolution is unsuccessful, the following offices, with respect to that office's purview, can provide assistance and guidance on attendance concerns, and instruction on filing a grievance: student ombuds, student accessibility services (SAS), or equal opportunity and compliance (EOC).

(F) Student responsibilities: In addition to this policy, students are responsible for following the procedures and policies of the respective offices from which they are seeking assistance, e.g. student accessibility services, the student ombuds, etc. In all instances of absences, students shall be responsible for all material covered in class during their absence. Students are responsible for completing any makeup work resulting from their absence. In no case is an excuse from class to be interpreted as a release from class responsibility.

(G) General procedures and responsibilities for requesting and determining legitimate class absence:

(1) Instructors shall:

(a) Inform student about assignments to be made during the absences, and make alternative suggestions for acquisition of the material missed.

(b) Provide reasonable opportunity for a makeup examination and/or assignment if a legitimate absence occurs on an examination day and/or a day when an assignment is due. In the extraordinary circumstance where it is not feasible to offer a makeup examination and/or assignment, some acceptable alternative must be provided.

(c) Resolve conflicts arising from a legitimate absence as provided in this rule through appropriate administrative channels.

(2) Students shall:

(a) Follow the documentation procedures set forth below.

(b) Notify their instructors as soon as possible of class absences.

(H) Procedures and responsibilities for requesting an absence due to attendance at a sponsored activity. For the purposes of this rule, "sponsor" refers to the organizer of the activity or event.

(1) Sponsors shall:

(a) Provide a list to each participant of all approved events that might involve student absences from classes. The list should be given to the participants at or before the first scheduled class, activity, or field trip of the semester, or before the end of the second week of the semester, whichever occurs first. In cases where the date and time of the scheduled activity is not known within this time frame, approval to schedule an event which will result in student absences must be secured from the administrative officer directly above the sponsoring unit; e.g., college dean, director of athletics, etc.

(b) Provide each participating student with a signed "class absence authorization form" for each of the student's affected classes at the time the list of events is distributed.

(2) Instructors shall:

Refer to paragraph (G)(1) of this rule.

(3) Students shall:

(a) Provide the sponsor of the activity with a list of classes which conflict with the proposed activity or field trip. This list should be presented at or before the first scheduled class or activity meeting that causes the conflict.

(b) Present a "class absence authorization form" to instructors in all affected courses and return the signed "class absence authorization form(s)" to the sponsor of the activity before the end of the second week of the semester. In the event the absence was due to illness or injury, verification from the health center or other medical officer should be presented to the instructor.

(I) Procedures and responsibilities for requesting an absence due to a disability. Under no circumstances are students solely responsible for the resolution of such conflicts arising from disability-related absences.

(1) Instructors shall:

(a) Communicate and collaborate with student accessibility services (SAS) in the event of a student's attendance accommodation due to a disability.

(b) Refer to paragraph (G)(1) of this rule.

(2) Students shall:

(a) Consult with student accessibility services (SAS) if frequent or prolonged absences are anticipated due to a disability.

(b) In consultation with student accessibility services (SAS), and in accordance with their attendance policy modification, provide their instructors, each semester, with a SAS-issued accommodation document, which may be presented to the instructor in lieu of verification from a medical provider.

(c) Contact their instructor as close to the beginning of the semester as possible to discuss the attendance modification accommodation.

(J) Procedures and responsibilities for absence due to medical illness/injury.

(1) Instructors shall:

Refer to paragraph (G)(1) of this rule.

(2) Students shall:

(a) Provide verification from their medical provider.

(b) Refer to paragraph (G)(2) of this rule.

(K) Procedures and responsibilities for requesting an absence to perform military service.

(1) Instructors shall:

Refer to paragraph (G)(1) of this rule

(2) Students shall:

(a) Notify the instructor as close to the start of the semester, or as soon as possible, of any scheduled classes that conflict with military leave.

(b) Consult the office of the university registrar in the event a prolonged absence is anticipated.

https://www.kent.edu/studentlife/class-absence-authorization-form

Last updated September 2, 2026 at 4:21 PM

History

Effective: August 29, 2025
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.14

(A) Purpose. The purpose of this policy is to establish procedures to reasonably accommodate the sincerely held beliefs and practices of individual students with regard to all examinations or other academic requirements and absences for reasons of faith or religious or spiritual belief system consist with section 3345.026 of the Revised Code.

(B) Absences. A student will be granted up to three days each academic term to take holidays for reasons of faith or religious or spiritual belief system or participate in organized activities conducted under the auspices of any religious or spiritual organization. The university shall not impose an academic penalty as a result of a student being absent as permitted in this policy.

(1) Students will be provided with alternative accommodations with regard to examinations and other academic requirements missed due to an absence, if both of the following apply:

(a) The students sincerely held religious belief or practice severely affects the student's ability to take an examination or meet an academic requirement; and

(b) Not later than fourteen days after the first day of instruction in a particular course, the student provides the instructor with written notice of the specific dates for which the student requests alternative accommodations.

(2) The instructor shall accept without question the sincerity of a student's religious or spiritual belief system. An instructor shall keep requests for alternative accommodations confidential. An instructor shall schedule a time and date for an alternative examination, which may be before or after the time and date the examination or other academic requirement was originally scheduled but shall do so without prejudicial effect.

(D) Policy posting. Both of the following will be posted in a prominent location on the university website:

(1) A copy of this policy and the contact information of an individual who can provide further information about the policy;

(2) A nonexhaustive list of major religious holidays or festivals for the next two academic years. The posting shall explicitly state that the list is nonexhaustive, and that it may not be used to deny accommodations to a student for a holiday or festival of the student's faith or religious or spiritual belief system that does not appear on the list. No inclusion or exclusion of a religious holiday or festival on the list shall preclude a student from full and reasonable accommodations for any sincerely held religious beliefs and practices with regard to all examinations or other academic requirements and absences for reasons of faith or religious or spiritual belief system provided under this policy.

(E) Syllabus posting. Instructors are required to include in each course syllabus a statement regarding this policy. The statement shall include the following:

(1) A description of the general procedure for requesting accommodations;

(2) Contact information for an individual whom a student may contact for more information about the policy.

(F) Grievances. Students may notify the university of any complaint following the administrative policy and procedure for student academic complaints, rule 3342-4-02.3 of the Administrative Code.

Last updated June 12, 2023 at 10:14 AM

History

Effective: June 12, 2023
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.3 Administrative policy regarding nondiscrimination and access to university programs for qualified students with disabilities.

(A) Purpose. Kent state university recognizes that the academic mission of this institution is to provide equal learning opportunities for every individual. Directly related to this endeavor is the need for protection against discrimination and the practices that may accompany it.

(B) Definitions:

(1) "Person with a disability" means any person who has a physical or mental impairment which substantially limits one or more major life activities, has a record of such an impairment, or is regarded as having such an impairment.

(2) "Qualified individual with a disability" means a person with a disability who meets the academic and technical standards requisite to admission or participation in the recipient's education program or activity.

(3) Other definitions as appear in 28 CFR 35.

(C) Requirements. The university shall make reasonable accommodations in its academic requirements to ensure that such requirements do not discriminate on the basis of disability against a qualified individual with a disability, whether applicant or student. However, requirements that the university can demonstrate are essential to the program of instruction of the student, or any directly related licensing requirement, or to the physical safety of students, faculty, or staff, will not be regarded as discriminatory.

(D) Other rules may not be imposed upon students with disabilities, such as a prohibition of tape recorders or guide dogs, which have the effect of limiting the participation of students in the educational program or activity. Further, in examinations or evaluations the university shall provide where possible such methods for evaluating the achievement of students with disabilities as will best ensure that the results of the evaluation represent the student's achievement rather than reflecting the student's impaired sensory, manual, or speaking skills.

(E) Grievance procedures and appeals. The student may appeal decisions made according to this policy. Procedures to be followed are stated in departmental or school policy books.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.4 Administrative policy and procedures regarding final examinations.

(A) Purpose. All courses offered for credit require a substantial final examination.

(B) Intent and scope.

(1) The intent and scope of this policy applies equally to all departments, schools, colleges and campuses of the university.

(2) Final examinations have an important function in the progression of students through their courses of study. Final examinations are a vital element in students' intellectual development.

(3) The general nature of the final examination in each course is a curricular responsibility of the department, or school, or college without departments or schools.

(4) Within the limits of the course description, the content and weight of each examination is the responsibility of the faculty member teaching the course, except where a block final or standard final is established by the department, or school, or college without departments or schools, in which case these matters are a responsibility of the department, or school, or college faculty collectively.

(5) This policy applies to all Kent state university courses offered for credit.

(6) Monitoring and enforcement of this policy is the responsibility of department chairs, school directors, deans of colleges without departments and schools and campus deans.

(1) As used in this policy, "final examination" means a formal examination or an equivalent appropriate activity used in evaluating student performance. In the case of courses that do not meet as formal classes (e.g., individual investigations, research, individual music instruction), or that do not use the lecture as a standard format, alternative activities (e.g., research papers, performances, presentations, portfolios) would be the norm. Other exceptions to the formal examination should be rare and justified on pedagogical grounds.

(2) As used in this policy, "on ground" means a course delivered in a traditional classroom setting to students in that classroom or to students receiving synchronous transmission of the course to another classroom location.

(D) Procedures for all campuses.

(1) Final examination requirements for departments, schools and colleges without departments and schools for individual courses are to be established through normal curricular procedures, recorded on the basic data sheet, and made available to faculty members.

(2) Faculty members are expected to include information regarding the nature and weight of the final examination on the course syllabus. This information must be supplied to all students in each course.

(3) Students with four examinations scheduled for one day may ask to change the time of one of the final examinations. Department chairs, school directors, deans of colleges without departments or schools, or regional campus deans may, in their discretion, grant relief to students with fewer finals examinations on any one day, if requested and if appropriate.

(4) Final examinations must be given at the officially scheduled time, day, and place as published in the schedule of classes or through other official university means. In rare and pedagogically justifiable cases, a faculty member may request permission to change the time of a final examination. Such a change cannot be made unless it is approved by the department chair, school director, dean of the college without departments or schools or regional campus dean. If approval is granted, the final examination must also be given at the regularly-scheduled time for those students who prefer to take the final examination at that time.

(5) A period of at least two hours is to be allocated for each final examination period for on ground courses. Faculty members are urged to make full use of that time to the extent appropriate based on course credit hours. If students will not be given the full examination time period to complete the final examination, such information must be supplied to all students in the course on the course syllabus. Setting time duration for online final examinations during finals week is the responsibility of the faculty member teaching the course. Such information must be supplied to all students in the course on the course syllabus.

(6) Cancelled final examinations (due to weather or other emergency) will be rescheduled for the next available weekday(s) following the end of the regularly scheduled final examination week.

(7) Final examinations for online courses shall continue as scheduled in the event of campus closures during final examination week. Should this present a problem for an individual student, the student should contact the online course instructor.

(E) Additional procedures for the Kent campus.

(1) The registrar's office is responsible for constructing and publishing the final examination schedule. Final examinations are to be scheduled over a five-day week following the end of classes for fall and spring semester. Final examinations are scheduled for the last day of class for summer terms.

(2) Departments, schools or colleges without departments or schools may establish block finals through normal curricular procedures. Requests for scheduling of block finals must be made of the registrar's office and approved by the dean's office and the office of the provost at the time of scheduling the classes which will be a part of the block final. All block finals must be included in the final examination schedule. Times for make-up exams must be scheduled for each block final examination to accommodate students with schedule conflicts.

(F) Additional procedures for the regional campuses.

(1) Specific application and procedures appropriate to the regional campuses are to be developed by each regional campus dean in consultation with the faculty at the campus.

(2) Final examinations given at the regional campuses must be consistent with paragraphs (B), (C), and (D) of this rule.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.5 Administrative policy regarding grade point average adjustment.

(A) Purpose. The grade point average (GPA) adjustment policy provides students a second chance at pursuing their academic goals.

(B) Eligibility. To be eligible for a GPA adjustment, students must meet all the following conditions at the time of the request: officially admitted, reenrolled or reinstated to Kent state university; undergraduate status; and seeking a degree or certificate and enrolled in Kent state university credit courses. Students who are dismissed may apply for grade adjustment if they appeal and are reinstated.

(1) Students with a previous undergraduate degree or certificate and currently enrolled in a subsequent undergraduate program are eligible with the following stipulations:

(a) Students who earned a Kent state university associate or bachelor's degree or certificate may request a grade adjustment for failed grades (N, NF, SF, U) and only C-, D+ and D grades for the courses that were not used toward earning the previous degree or certificate.

(b) Students who earned a non-Kent state university associate or bachelor's degree or certificate may request a grade adjustment for failed grades (N, NF, SF, U) earned before or after the awarded degree or certificate and only C-, D+ and D grades earned after the awarded degree or certificate.

(1) To apply for a GPA adjustment, students must complete the following steps:

(a) Meet with an academic advisor to begin an application

(b) Provide a written statement describing their plan to assure successful academic performance in the future

(2) Once the steps outlined in this rule have been completed, the office of the university registrar will remove the student-selected grades from the calculation of the student's GPA and earned hours. The grades will be retained on the student's transcript with the notation of an "E" (excluded) in the repeat column. The official grade for the courses will be changed to X* (e.g., XC-, XD) to denote a grade adjustment.

(D) Supplementary information.

(1) The GPA adjustment policy applies only to coursework taken at Kent state university and only to the students' Kent State transcript. Students cannot request the policy for grades earned from transfer courses.

(2) The GPA adjustment policy applies only to coursework taken at Kent state university and only to the students' Kent State transcript. Students cannot request the policy for grades earned from transfer courses.

(3) Students cannot request the policy for courses taken for a pass/fail grade.

(4) The course must officially be recorded on the student's transcript for grade adjustment to be considered.

(5) Students selecting a GPA adjustment for a course required to graduate with their declared program must retake this course unless the dean of the college in which they are enrolled approves a suitable substitution.

(6) The original GPA (includes any courses under the GPA adjustment policy) will be used in determining eligibility for Latin honors, distinction or other recognition, as well as satisfactory academic progress eligibility for federal financial aid, based upon the entirety of students' undergraduate academic career and record of academic performance.

(7) A student may submit multiple requests for GPA adjustment until the maximum six courses is met or the student graduates with that degree or certificate, whichever comes first. Students cannot request this policy for a course in a degree or certificate program after that degree or certificate has been awarded.

(8) Students who participated in academic forgiveness in the past may request the policy if they had fewer than six courses removed from their GPA and earned hours under the previous policy. Maximum six courses may be removed under previous and proposed policy, combined.

(9) Once the course grade and credit hours have been removed from the student's GPA and earned hours, they will not, under any circumstances, be reinstated.

(10) A graduate school may review a student's complete undergraduate record (including any courses under the GPA adjustment policy) when making admission decisions.

Last updated September 2, 2026 at 4:21 PM

History

Effective: October 1, 2022
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.7 Administrative policy regarding satisfactory academic progress for recipients of financial aid.

(A) Policy.

(1) Financial aid recipients at Kent state university are required to achieve satisfactory academic progress towards a degree in order to continue to receive financial assistance. This policy recognizes the requirements imposed by the federal government concerning satisfactory academic progress and the academic standards of the university for those seeking a degree.

(2) The university also recognizes that conditions may exist which require slower progress in achieving normal educational goals. These conditions, when verified by the student's academic advisor, will be taken into consideration when legally possible.

(B) Definitions.

(1) Satisfactory academic progress should not be confused with good academic standing requirements.

(a) "Good academic standing" may mean that a student can remain enrolled at the university in spite of insufficient credit hours each semester, a low grade point average, or even low achievement in standard test scores when originally admitted to the university.

(b) "Satisfactory academic progress" means that the student is proceeding in a positive manner towards fulfilling degree requirements in his/her course of study to include completion of credit hours during each academic year and achievement and retention of a satisfactory grade point average.

(1) All financial aid recipients are required to complete at least twenty-four credit hours during the academic year (fall and spring semesters) if awarded aid on a full-time basis. This requirement will be proportionately less for part-time students. Financial aid will not be awarded to students enrolled for less than six credit hours in a semester.

(2) Undergraduate students must achieve at least a 2.0 cumulative grade point average at the end of the spring semester in order to receive consideration for continuing on aid programs for summer sessions and the next academic year. For graduate recipients, this requirement is a 3.0 cumulative GPA.

(3) Grades or administrative marks as follows are not acceptable towards meeting these standards of progress:

(a) AU;

(b) IN;

(d) NA;

(e) R, and

(f) W.

(4) These standards for academic progress may not apply to other scholarship programs which have separate additional criteria and requirements.

(5) Undergraduates and graduate students must enroll for at least twelve hours of credit each semester in order to receive aid benefits based upon a full-time status. All undergraduate recipients must be aware that enrollment and completion of twelve credit hours per semester will not permit completion of degree requirements in the normal four-year period. Some aid programs have restrictions as to the number of semesters aid can be used; therefore, students run the risk of losing eligibility if they proceed at a reduced credit hour load.

(6) Continuation on any financial aid program is subject to the availability of funds. The university is not obligated to meet the financial need of students.

(7) Students who fail to meet these standards for academic progress will be notified of their discontinuance from aid programs by the financial aid office. Appeals can be made in writing to the director, student financial aid within ten working days after receipt of the discontinuance notice. All appeals must include substantive reasons for the failure to comply with this policy and all extenuating circumstances must be supported by documentation. The director of student financial aid will respond by letter to each appeal which is denied or award the recipient financial aid in the amount and type deemed appropriate within ten working days after receipt of the appeal. Further appeals can be made to the dean for student affairs.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.8 Administrative policy regarding student cheating and plagiarism.

(A) Purpose. Students enrolled in the university, at all its campuses, are to perform their academic work according to standards set by faculty members, departments, schools and colleges of the university; and cheating and plagiarism constitute fraudulent misrepresentation for which no credit can be given and for which appropriate sanctions are warranted and will be applied.

(B) Definitions. As used in this rule:

(1) "Cheat" means intentionally to misrepresent the source, nature, or other conditions of academic work so as to accrue undeserved credit, or to cooperate with someone else in such misrepresentation. Such misrepresentations may, but need not necessarily, involve the work of others. As defined, cheating includes, but is not limited to:

(a) Obtaining or retaining partial or whole copies of examination, tests or quizzes before these are distributed for student use;

(b) Using notes, textbooks or other information, or content generated by internet-based generative artificial intelligence programs (HAI), in examinations, tests and quizzes, except as expressly permitted by the instructor in the syllabus, examination, test, or quiz;

(d) Securing, giving or exchanging information during examinations;

(e) Using GAI to generate content in satisfaction of assigned coursework, except as expressly permitted by the instructor in the syllabus, or applicable assignment;

(f) Presenting data or other material gathered by another person or group, or by GAI, as one's own;

(g) Falsifying experimental data or information;

(h) Having another person, or GAI, take one's place for any academic performance without the specific knowledge and permission of the instructor;

(i) Cooperating with another to do one or more of the listed examples of cheating;

(j) Using a substantial portion of a piece of work previously submitted for another course or program to meet the requirements of the present course or program without notifying the instructor to whom the work is presented; and

(k) Presenting falsified information in order to postpone or avoid examinations, tests, quizzes, or other academic work.

(2) "Plagiarize" means to take and present as one's own a material portion of the ideas or words of another (e.g., person, persons, or GAI) or to present as one's own an idea or work derived from an existing source without full and proper credit to the source of the ideas, words, or works. As defined, plagiarize includes, but is not limited to:

(a) The copying of words, sentences and paragraphs directly from the work of another without proper credit;

(b) The copying of illustrations, figures, photographs, drawings, models, or other visual and nonverbal materials, including recordings, of another without proper credit; and

(c) The presentation of work prepared by another in final or draft form as one's own without citing the source, such as the use of purchased research papers.

(3) "Student" means any person admitted or enrolled at the university in any of its courses, programs, campuses or offerings, including, but not limited to, cooperative programs or offerings with other institutions for whom a record is made at the university by the registrar or which is submitted to the university for admission or transfer credit.

(4) "Cooperation" means participation or assistance for the mutual benefit of both parties or the sole benefit of one party.

(5) "Academic sanction" means any of the various sanctions specifically listed in this rule under paragraph (D) of this rule.

(6) "Instructor" means any person employed or appointed to teach in any course or program offering of the university, or a committee appointed to assess, evaluate, or grade a thesis, dissertation or work. Any decision by such a committee shall be by majority vote.

(7) "Chairperson" means the chief administrative officer of a department, school, or program whose position is that of a first organizational level academic leader with a teaching faculty.

(8) "Dean" means the chief administrative officer of a regional campus, college or independent school or equivalent.

(9) "Department" means an academic unit headed by a chairperson or director.

(10) "College" means an academic unit headed by a dean and includes any independent school headed by a dean.

(11) "Independent College" means a college without subordinate departments or schools.

(12) "Regional campus" means any of the Kent state university system of community-oriented institutions.

(13) "Cheating/Plagiarism Sanction Form" means the form instructors fill out and distribute each time they impose a sanction on a student for cheating or plagiarism.

(14) "Plagiarism School Form" is the form signed by an instructor and student agreeing to a remedial, private session for a student sanctioned for plagiarism in return for a mitigation of the sanction.

(15) "Generative artificial intelligence program (GAI)" means any internet-based generative artificial intelligence programs that make use of large language model algorithms to make something new. AI used for auto-complete, minor text-predictions, and/or grammar/spelling/punctuation suggestions, commonly found in most word-processing applications, is not considered GAI.

(1) In providing this policy, the university affirms that acts of cheating and plagiarism by students constitute a subversion of the goals of the institution, have no place in the university and are serious offenses to academic goals and objectives, as well as to the rights of fellow students.

(2) It is the intent of this policy to provide appropriate sanctions, to provide fair and realistic procedures for imposing those sanctions, to provide safeguards for any student suspected of cheating or plagiarism.

(3) This policy applies to all students of the university, graduate and undergraduate, full or part-time, whose conduct is of such a nature prohibited by the policy. Other offenses of a nonacademic nature are covered by the code of student conduct, rule 3342-4-02 of the Administrative Code and of this register.

(4) Ordinarily, students sanctioned under this policy may not seek to remove such sanction by invoking their rights under other university policies (such as the administrative policies addressing student complaints found in rule 3342-4-02.3 or 3342-8-01.4 of this Administrative Code) but may appeal a finding of responsibility and/or the sanction according to paragraph (F) of this rule.

(D) Sanctions.

(1) Academic sanctions. The following academic sanctions are provided by this rule for offenses of cheating or plagiarism. Instructors are to use the cheating/plagiarism sanction form to indicate which one of the following sanctions is to be imposed on the student. Instructors must send that form to the office of student conduct. For Kent campus instructors the form will be sent by the office of student conduct to the student, the instructor's department chairperson or dean, and the dean for the college in which the student is enrolled. For regional campus instructors the form will be sent by the office of student conduct to the student, and to the regional campus dean.

(a) Coursework. The following academic sanctions are provided by this rule for offenses of cheating or plagiarism. In those cases the instructor may:

(i) Refuse to accept the work for credit; or

(ii) Assign a grade of "F" or zero for the project, test, paper, examination or other work in which the cheating or plagiarism took place; or

(iii) Assign a grade of "F" for the course in which the cheating or plagiarism took place; and/or;

(iv) Recommend to the department chair or regional campus dean that further action specified in paragraph (D)(1)(b) of this rule be taken. The department chairperson or regional campus dean shall determine whether or not to forward to the academic dean or to the vice president for the regional campuses a recommendation for further sanctions under paragraph (D)(1)(b) of this rule.

(v) For students who have not previously been sanctioned for plagiarism, if the instructor and student agree, Plagiarism School could be provided as a means to mitigate the sanction (as described in paragraphs (B)(14) and (G) of this rule.)

(b) Degree. The following academic sanctions are provided for acts of cheating or plagiarism which so permeate the student's work that the effect is to compromise the validity of a degree. Such occurrences may be related, but not limited to, professional or graduate work. Sanctions which can be invoked by the dean of the college in which the student is enrolled or by the vice president for the regional campuses include those provided in paragraph (D)(1) of this rule; and/or

(i) Revocation or recommendation to decertify or not to certify; or

(ii) Rejection of the thesis, dissertation or work; or

(iii) Recommendation for revocation of a degree.

(2) Other sanctions. If the instructor feels, or the department chair or director, or dean where appropriate, that the offense is of such nature that the academic sanctions are an insufficient remedy, or that they are not available, he or she may initiate additional procedures by referring the matter in its entirety to the academic hearing panel defined in paragraph (I) of this rule, which can consider additional disciplinary sanctions. After the office of student conduct receives notification of a sanction via the cheating/plagiarism sanction form (see paragraph (D)(1) of this rule), the academic hearing panel will conduct a hearing to determine if the academic sanction applied by the instructor as well as additional disciplinary sanctions it deems appropriate will be assessed against the student. The following sanctions can only be imposed by the academic hearing panel following a hearing as set forth in paragraph (H) of this rule.

(a) Disciplinary probation. This sanction is one that places the student in serious jeopardy with the university. This sanction is invoked for a specified period of time. Notification of sanctions will be made to appropriate university offices, including the student's academic college or school. Students on disciplinary probation: might be subject to automatic dismissal or suspension if found responsible of any act of misconduct, including violation of the terms of the disciplinary probation.

(i) Might not be permitted to participate in an official non-curricular capacity such as intercollegiate athletics, intramurals, fine arts activities, or as an officer of a student organization, etc.

(ii) Might be restricted from entering or remaining in selected campus buildings or in specified university facilities.

(b) Disciplinary suspension. This sanction is one of involuntary separation of the student from the university for a specified period of time. Notification of sanctions will be made to appropriate university offices, including the student's academic college or school. Students suspended:

(i) If a sanction grade was assigned, it should remain on the transcript.

(ii) Might be required to leave the land and/or premises of the university effective the date of suspension. Permission may be granted by the vice president for enrollment management and student affairs for entrance to university premises for a specified purpose and time.

(c) Disciplinary dismissal. This sanction is one of involuntary separation of the student from the university. Notification of sanctions will be made to appropriate university offices, including the student's academic college or school. Students dismissed:

(i) If a sanction grade was assigned, it should remain on the transcript.

(ii) Might be required to leave the land and/or premises of the university effective the date of dismissal. Permission may be granted by the vice president for enrollment management and student affairs for entrance of the student to university premises for a specified purpose and time.

(iii) Shall be reinstated only by the provost, who shall establish criteria for readmission.

(d) Additional sanctions. Additional sanctions are the prerogative of the AHP. They may be mandated as part of the sanctions listed above. Some options that may be considered are as follows:

(i) Counseling;

(ii) No contact order;

(iii) Educative/rehabilitative program referral;

(iv) Monetary penalty (not to exceed two hundred dollars);

(v) Letter of apology;

(vi) Warning;

(vii) Persona non grata status;

(viii) Campus access restrictions; and/or

(ix) Other as deemed appropriate through the disciplinary process

(E) Procedures for invoking sanctions.

(1) Academic administrative procedures pertaining to paragraph (D)(1)(a) of this rule. In the event that an instructor determines that it is more probable than not that a student in a course or program under the instructor's supervision has presented work for university credit which involves an act of cheating, plagiarism or cooperation in either, then the instructor shall:

(a) Inform the student as soon as is practical of the belief that an act of cheating or plagiarism has occurred. If the student cannot be reached in a reasonable period of time, the instructor may proceed with sanctions, notifying the student in writing as promptly as possible of the belief and the procedural steps the instructor has taken.

(b) Provide the student an opportunity to explain orally, in writing, or both, why the student believes the evaluation of the facts is erroneous.

(c) If the explanation is deemed by the instructor to be inadequate or if no explanation is offered, the instructor may impose one of the academic sanctions listed in paragraph (D)(1)(a) of this rule. In addition, the instructor may refer the matter to the dean of the college, campus, or school in which the student is enrolled for imposition of academic sanctions listed in paragraph (D)(1)(b) of this rule.

(d) The instructor shall provide a copy of the cheating/plagiarism sanction form to the office of student conduct. That office will provide copies of the form to the student, the instructor's departmental chairperson, or, for independent colleges and regional campuses, the dean of the college or campus in which the instructor is assigned, the dean of the college or campus in which the student is enrolled, and the office of student conduct, listing the specific sanction assessed (as defined in paragraph (D)(1)(a) of this rule) and whether or not the instructor is recommending the imposition of academic sanctions listed in paragraph (D)(1)(b) of this rule to the appropriate dean (the dean of the college or campus in which the student is enrolled). The form also serves to inform the student of the right to appeal.

(e) The instructor shall keep the evidence of cheating or plagiarism in a secure place and provide it upon request to the department chair, independent college or campus dean, or the academic hearing panel. The instructor shall provide copies on request to the student at the student's expense.

(f) The instructor shall cooperate with academic and student conduct personnel in any appeal of the decision, and/or in adjudication of any disciplinary proceedings.

(2) Academic administrative procedures pertaining to paragraph (D)(1)(b) of this rule.

(a) With concurrence from the faculty member and the department chairperson, the academic dean or the vice president of the regional campuses may invoke sanctions specified in paragraph (D)(1)(b) of this rule.

(b) The recommendation for sanction, paragraph (D)(1)(b)(iii) of this rule, is made by the academic dean or the vice president for the regional campuses who forwards it to the provost, who must approve it and forward it to the president, who must approve it and forward it to the board of trustees for approval.

(3) Procedures pertaining to paragraph (D)(2) of this rule (non-academic, disciplinary sanctions).

(a) After receiving notification from the instructor that a sanction has been imposed and/or recommended in paragraph (E)(1)(d) of this rule, the office of student conduct will check to see if a sanction invoked by this code was previously imposed on the student. If it is determined that the student was previously sanctioned and was not successful in removing the sanction through the appeal process defined in paragraph (F) of this rule, the matter in its entirety will be referred to the academic hearing panel (AHP) (defined in paragraph (H) of this rule).

(b) The AHP will follow the process established in paragraph (F) of this rule to determine if the academic sanctions imposed by the instructor and/or dean are upheld and/or if disciplinary sanctions should also be applied.

(F) Academic appeals. All appeals for sanctions imposed as a result of this policy will be adjudicated by the academic hearing panel.

An appeal of a sanction imposed by an instructor or a dean must be filed with the office of student conduct by the student within fifteen working days of receipt of the cheating/plagiarism sanction form.

(1) Hearing.

(a) The burden of establishing by a preponderance of the evidence that cheating or plagiarism occurred is on the person who claims the act took place.

(b) The instructor shall provide documents, if any, in support of the decision and shall make a statement, orally, in writing, or both, of the facts and the basis for the decision.

(d) Both the instructor and student may ask questions of the other at an appropriate time during the hearing.

(e) Both may present witnesses.

(f) Both have the right to hear all testimony and examine all evidence.

(g) At the hearing, the student may be accompanied by one other person of his or her choice. That person may act as an advisor to the student, but may not participate in the hearing procedure in any manner whatsoever. No party may be represented by legal counsel.

(G) Plagiarism school. As a means to address less severe cases of student plagiarism (acts that may be considered by the instructor to be unintentional), the instructor may request that the student attend a remedial, private session administered by university libraries regarding acceptable ways to document research.

(1) Plagiarism school will only be offered to students not previously sanctioned for plagiarism.

(2) Plagiarism school will only be offered if both the instructor, and student and representative from university libraries (the plagiarism school instructor) agree by signing the "Plagiarism School Form." The instructor will indicate on the form how the sanction will be modified in favor of the student if the student completes all activities identified on the form.

(3) A student's successful completion of plagiarism school does not in any way change the process of reporting acts of cheating and plagiarism according to this policy.

(4) Upon successful completion of plagiarism school, university libraries will notify the instructor so that he/she can mitigate the sanction as indicated in the form.

(H) The academic hearing panel (AHP) is a special hearing panel established to decide cases resulting from either a referral for disciplinary sanctions from instructors, chairs, directors, or deans (paragraph (D)(2) of this rule), when an appeal of a sanction imposed by an instructor or a dean, or when a determination has been made that a student has previously been sanctioned for an act of academic dishonesty pursuant to this policy.

(1) Composition. The panel shall be appointed by the provost: a minimum of ten KSU faculty, five having graduate faculty status (staggered, serving terms of two years), a minimum of five current KSU graduate students (serving a one-year term), and a minimum of five current KSU undergraduate students (serving a one-year term). The provost will appoint one faculty member as chair at the beginning of each fiscal year.

(2) Charge. For the purpose of holding a hearing, the chair will select a hearing committee of three AHP members (two faculty and one student). The committee selections should be based on graduate/undergraduate status (graduate faculty and student for cases involving an accused graduate student, undergraduate faculty and student for cases involving an accused undergraduate student) and be consistent with eligibility standards set in paragraph (H)(4) of this rule. The AHP will conduct hearings based on allegations of academic misconduct and determine if the accused student is in violation of this policy. Once the AHP has determined that a violation has been committed, the student will be assessed an academic sanction (as defined in paragraph (D)(1) of this rule or as defined in paragraph (D)(2) of this rule or a combination of both.) The severity of the offense and the student's overall behavior regarding academic honesty will determine the sanction(s) assessed against the student.

(3) Training. Annual training will be offered in a joint effort by persons appointed by the provost and the vice president for enrollment management and student affairs, and convened by office of student conduct.

(4) Eligibility. Faculty who are current instructors of the accused student, faculty of the instructor's department, and any student appointed to the AHP who shares a class, residence, or known affiliation with the accused student are not eligible to sit on the AHP hearing committee for that respective accused student.

(5) Records. All AHP hearings are closed to the public and are recorded, minimally audio, using current technological equipment available (i.e. DVD). All technological recordings shall be destroyed in accordance with university recordkeeping protocol.

(6) All matters pertaining to the conduct of the appeal hearing shall be under the sole authority of the academic hearing panel.

(I) Appeals.

(1) Students, faculty, and deans may appeal the decisions of the hearing board or officers to the provost. No additional appeal will be heard.

(2) Appeals are limited to the following reasons:

(a) The decision is not in accordance with the evidence presented;

(b) The decision was reached through a procedure not in accordance with this rule;

(d) Sanction(s) imposed were not appropriate for the conduct violation which the student was found responsible for;

(3) An appeal must be in writing, must state clearly the rationale for the appeal and must be submitted within seven calendar days of the date of the decision.

(J) This policy will be effective beginning with the fall 2012 catalog year

Last updated August 19, 2024 at 8:36 AM

History

Effective: August 19, 2024
Promulgated Under: 111.15

Ohio Adm.Code 3342-4-02

(B) Requirements.

Last updated August 1, 2024 at 7:36 AM

History

Effective: August 1, 2024
Promulgated Under: 111.15

Ohio Adm.Code 3342-4-02.3

(A) Purpose. This administrative policy and procedure is established to provide an appropriate framework and method to resolve student complaints of an academic nature. As such, this policy is specifically designed to maintain the integrity of the academic environment and to ensure that the rights of students in such matters are clearly stated and protected.

(B) General guidelines.

(1) In initiating a complaint and throughout the formal appeals process, students may seek the counsel of the office of the student ombuds. The student ombuds will provide information, clarify procedures, and facilitate communication as requested.

(2) This student academic complaint policy, upon its approval, will become a part of the handbook for each academic unit and regional campus as the applicable student complaint policy and procedure for the unit.

(3) The appropriate jurisdiction for initiating an academic complaint (i.e., where a complaint is filed and which academic unit or regional campus controls the complaint process) is determined first by the academic unit or campus scheduling the course offering. Academic complaints concerning courses scheduled by an academic unit will be initiated with the academic unit offering the course. Academic complaints concerning courses scheduled by a regional campus will be initiated with the regional campus offering the course. In the case of a course scheduled by an academic unit which is cross-listed with other academic units, an academic complaint will be initiated with the academic unit of the instructor. In the case of a course scheduled by a regional campus that is cross-listed with another campus, an academic complaint will be initiated with the primary campus of the instructor of record.

(4) It is understood that some issues student academic complaints may involve one or more policies which, because of either the nature of the academic complaint or the status of the complainant, may be related to university offices with separate responsibilities for such policies. An allegation of discrimination or sexual harassment should be referred to the office of equal opportunity and compliance (EOC). Appeals of sanctions applied for cheating or plagiarism should be addressed under rule 3342-3-01.8 of the Administrative Code. Non-academic student complaints should be addressed under rule 3342-4-02.102 of the Administrative Code.

(5) There shall be no retaliation against the student or abridgment of a student's rights resulting from the use of this policy.

(1) "Student" is defined as any person enrolled at the university in a course offered for credit.

(2) "Instructor" is defined as any person who is authorized to teach any course offering of the university, who is involved in a professional capacity as a thesis or dissertation committee member, or who evaluates student academic work.

(3) "Academic unit" is defined as an academic department headed by a chair, a school headed by a director, or a college without departments or schools headed by a dean.

(4) "Regional campus" is defined as a campus of Kent state university other than the Kent campus.

(5) "Local administrator" is defined as the chief administrative officer of an academic unit or regional campus whose position is that of a first organizational level academic leader with a teaching faculty (i.e., the chair of a department, the director of a school, the dean of a college without departments or schools, or the dean of a regional campus). In the case of a college without departments or schools or a regional campus, and with the exception of the role identified for the local administrator in paragraphs (E)(2)(g) and (E)(2)(h) of this rule, the dean may delegate the role of the local administrator to a college or campus administrator with faculty rank.

(6) "Faculty advisory body" is defined as the faculty advisory committee of a department or school, the college advisory committee of a college, or the faculty council of a regional campus.

(7) "Student academic complaint" is defined as a formalized complaint regarding those aspects of the educational process involving student performance, evaluation, or grading in courses.

(8) "Student complaint procedure" is defined as the process by which a student may resolve an academic complaint.

(9) "Respondent" is defined as that person or persons named by the student when filing a written academic complaint.

(10) "Complainant" is defined as the student who files an academic complaint.

(11) "Student academic complaint committee" is defined as the academic unit or regional campus committee whose responsibility is to review and make recommendations to the local administrator with regard to student academic complaints.

(12) "Student ombuds" is defined as the university official charged with the responsibility to assist students by providing an individualized information and referral system. The student ombuds informs students of procedures for processing student complaints and acts as a facilitator upon request.

(13) "Academic administrator at the next level of governance" is defined as the college dean (or their designee) in the case of a department chair/school director, the provost (or their designee) in the case of a dean of a college without departments or schools, or the chief administrative officer for regional campuses (or their designee) in the case of a regional campus dean.

(14) All references to "days" refer to weekdays during fall and spring semesters on which classes are conducted, excluding examination week.

(D) Student academic complaint committee.

(1) Each academic unit and regional campus shall establish a standing student academic complaint committee which shall be composed of three to five full-time faculty members from the academic unit or regional campus and one to two students. All members shall participate fully in committee deliberations and shall vote on the recommendation to be forwarded to the local administrator.

(2) In all cases, faculty members of the student academic complaint committee will be selected by the faculty advisory body of the academic unit or regional campus at the end of the spring semester for the next academic year.

(3) At the beginning of each academic year the student academic complaint committee shall elect one of its full-time faculty members to serve as chairperson.

(4) The student member(s) of the committee will be selected by the local administrator after consultation with the faculty advisory body and relevant student organizations. As applicable, undergraduate student(s) and graduate student(s) in good standing shall be appointed by the local administrator on or before September fifteenth of each year. The undergraduate student(s) will sit on complaints about undergraduate courses, and the graduate student(s) will sit on complaints about graduate courses.

(5) If a member of the student academic complaint committee or a spouse, domestic partner, or relative of any member of the committee is named as a respondent or complainant, that member shall be excluded from deliberating or voting on that complaint. In such cases, the members of the student academic complaint committee, through its chairperson, may replace any member excluded by this rule.

(6) Neither the local administrator nor any administrative delegate thereof is a member of the student academic complaint committee, nor does the local administrator or any administrative delegate thereof participate in its deliberations.

(E) Complaint procedure.

(1) Informal resolution.

(a) The student is expected first to review the matter with the course instructor in an attempt to resolve the issue immediately.

(b) If the matter is not resolved immediately, the student may discuss the matter with the local administrator of the academic unit or regional campus offering the course before lodging a formal complaint.

(2) Formal complaint.

(a) If attempts at informal resolution are unsuccessful, the student may lodge a formal complaint by submitting said complaint, in writing, local administrator. (See paragraph (G) of this rule for time limits.) In the case where a complaint is lodged against the local administrator, the complaint will be submitted to the chair of the student academic complaint committee.

(b) The written complaint submitted by the student should include the nature of the complaint, the facts and circumstances leading to the complaint, reasons in support of the complaint, and the remedy or remedies requested. The complaint statement submitted by the student becomes the basis for all further consideration of the matter. The written complaint should also note what attempts were made at informal resolution and should include any evidence pertinent to the issues identified.

(c) Upon receipt of the complaint, the local administrator shall refer it to the student academic complaint committee for consideration. A copy will be made available to the respondent(s) who shall respond in writing to the complaint and include any information or documentation related to the response. A copy of the respondent's written response shall be forwarded to the complainant.

(d) If the committee determines that two or more complaints against an instructor are substantively the same, the committee may, with the concurrence of the complainants, choose to combine the complaints.

(e) The conduct of matters brought before the student academic complaint committee shall be non-adversarial in nature. The committee shall examine and evaluate fully the written allegation and response, including any supporting documentation submitted by the complainant or respondent. The complainant and the respondent will be invited to appear before the committee. The committee may also invite testimony from any other persons who, in the judgment of the committee, may assist in its examination and evaluation of the complaint.

(f) In each case brought before the committee, the student complainant may bring a non-attorney adviser (e.g., a parent, fellow student, another instructor) to observe, assist, and counsel. Such advisers shall not participate directly in the hearing.

(g) After completion of its review and examination and following appropriate deliberation, the committee shall forward to the local administrator a written recommendation, which becomes part of the record.

(h) Upon receipt of the written recommendation from the student academic complaint committee, the local administrator shall provide a written decision to the complainant and the respondent, with a copy going to the members of the committee and the academic administrator at the next level of governance. In arriving at a decision, the local administrator, besides reviewing the recommendations provided by the committee, may consult with the parties to the complaint or others who the local administrator believes may assist in the review of the matter. The written decision should contain a summary of the complaints and of the committee's recommendation, and the reason(s) for the decision rendered.

(i) In the event that the decision requires a change in a student's academic record, and neither party appeals the decision of the academic unit or regional campus, it is the responsibility of the local administrator to initiate such a change, following established university procedures.

(F) Appeal of academic unit or regional campus decision.

(1) The complainant or respondent may appeal the decision made at the academic unit or regional campus level to the academic administrator at the next level of governance.

(2) The appellant shall clearly state in writing the reasons why the academic unit or regional campus decision is being appealed. The appeal must be based on procedural reasons or substantive issues that were not properly dealt with in the original complaint. In no case will the appeal be a complete rehearing of the original complaint.

(3) A copy of the appeal statement must be sent to the other party (complainant or respondent) and the local administrator of the academic unit or regional campus.

(4) The review of any appeal by the academic administrator at the next level of governance will normally consist of the review of the written documents. At the discretion of the academic administrator at the next level of governance, the review may include interviewing the principal parties, discussing the matter with the local administrator and members of the student academic complaint committee, and/or consulting with any others deemed relevant to the review of the appeal.

(5) Upon completion of the review, the academic administrator at the next level of governance will make the final decision.

(G) Time limits.

(1) The following time limits pertain to all parties. If conditions or causes exist requiring a modification of the time limits, it shall be the responsibility of the local administrator to assess such circumstances and causes and determine the nature or extent of any such modification. If the local administrator determines that modification is required, the parties shall be informed immediately by the local administrator.

(2) Following an unsuccessful attempt at informal resolution, a written complaint must be submitted within fifteen days after the occurrence of the event. If the event occurs at or after the end of a regular semester or during a summer session, a student will have up to fifteen days from the start of the next semester to submit a complaint to the local administrator. An exception to this rule is in effect if the student is scheduled to graduate and the event does not delay graduation. In such cases, the written complaint must be filed within thirty days following the last day of finals week, if the event occurs during the regular semester, or within thirty days following the last day of classes of the final summer session, if the event occurs during summer session.

(3) The local administrator must provide a copy of the complaint to the respondent and members of the student academic complaint committee within ten days of receipt of the complaint.

(4) The respondent has ten days from the date of receipt of the complaint, if the complaint was submitted during the fall or spring semesters, or ten days from the start of the next semester, if the complaint was submitted during the summer or winter breaks, to provide a written response to the local administrator, with a copy to the complainant and to the members of the student academic complaint committee.

(5) The student academic complaint committee is expected to conduct its review as expeditiously as possible. In no case, however, is the committee expected to conduct its review outside of the regular academic year (fall and spring semesters). The student academic complaint committee, through its chair, must forward a written recommendation to the local administrator within fifteen days of completion of its review.

(6) The local administrator will normally provide a written decision within ten days of receipt of the student academic complaint committee's recommendation.

(7) If either party decides to appeal the local administrator's recommendations, the appeal must be submitted in writing to the appropriate academic administrator at the next level of governance within ten days of receipt of the academic unit or regional campus decision. A copy of the written appeal must also be sent to the other party and to the local administrator of the academic unit or regional campus.

(8) Unless extensive further review is required, the academic administrator at the next level of governance shall normally provide a decision to the appellant within fifteen days. A copy of the decision shall be sent to the other party and to the local administrator.

(H) Records. The records and disposition of any complaint, including those appealed to the academic administrator at the next level of governance, shall be maintained by the academic unit or regional campus in a student academic complaint file for a minimum of seven years.

(I) Exceptions. It is recognized that, because of the nature of a complaint, or the possibility of persons normally involved in the process being subject to a complaint themselves, exceptions to these procedures may have to be made. In any such case, the matter should be brought to the attention of the office of the provost the case of complaints originating on the Kent campus, or the chief administrative officer for regional campuses in the case of complaints originating on a regional campus.

Last updated September 2, 2025 at 7:32 AM

History

Effective: August 30, 2025
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.9 Administrative policy regarding academic probation.

(A) Academic probation is a means of informing a student that his or her academic performance or progress is unsatisfactory while there may still be time for remedy.

(B) Academic probation is imposed by the academic deans, from whom specifics are available. Such probation is usually accompanied by restrictions in the number of credit hours which may be attempted in any given term and specifications as to the grade average necessary for a student to be allowed to continue for another term.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.10 Administrative policy regarding dismissal of undergraduate students for academic reasons.

(A) Purpose. A student whose academic performance indicates a limited chance of obtaining the minimum grades required for good academic standing will be subject to dismissal from the university.

(B) Eligibility. Specifically, the provost may dismiss a student if any of the following conditions apply to that student:

(1) Any student who earns between a 0.000 and 0.500 grade point average (GPA) in the student's first semester at Kent state.

(2) Any continuing student on academic probation who does not achieve a minimum 2.00 semester GPA and has an overall (GPA) within the following ranges:

(a) Between 0.000 and 29.999 GPA hours: below 1.100 overall GPA.

(b) Between 30.000 and 59.999 GPA hours: below 1.500 overall GPA.

(d) 90.000 or more GPA hours: below 2.000 overall GPA.

(3) Any full-time student in the student's first semester at Kent state or on academic probation who receives nine or more credit hours of any combination of the following grades or marks in the semester under review: F (fail), NF (never attended-fail), SF (stopped attending-fail), U (unsatisfactory). This policy applies without regard to whether the designated grades were included or excluded from the student's overall GPA.

(4) Any less-than-full-time student in the student's first semester at Kent state or on academic probation who receives six or more credit hours of any combination of the following grades or marks in the semester under review: F (fail), NF (never attended-fail), SF (stopped attending-fail), U (unsatisfactory). This policy applies without regard to whether the designated grades were included or excluded from the student's overall GPA.

(C) Required absence. Students meeting the above conditions will be subject to academic dismissal and should expect to be away from the university for a minimum of twelve consecutive months. A dismissed student may not register for any coursework at any campus of Kent state university. The notation of academic dismissal will be printed on the student's official transcript.

(D) Dismissal appeal. A student who is dismissed has the right to appeal the decision. Appeals must be based on recent circumstances that were beyond the control of the student.

(1) Appeals must be made in writing to the college or campus at which the student was enrolled at the time of the dismissal. The appeal letter must be composed, typed and signed by the student. The appeal letter may be delivered personally or sent by mail, fax or e-mail from the student's kent.edu account, and must include all pertinent documentation for the appeal to be considered.

(2) Appeal letters for dismissals must be received by the college or campus no later than 10 calendar days after final grades are posted on the student's FlashLine account.

(3) Appeal letters must include the following:

(a) An explanation of the extenuating circumstances, such as personal illness/injury, critical family illness or other situations of sufficient severity that they may have adversely affected academic performance. These circumstances must be documented by providing physician statements or other appropriate official documents.

(b) Proof of consistent satisfactory academic performance prior to the occurrence of the circumstances believed to be the cause of the dismissal. These efforts must be documented by course instructors, and their statements must be submitted on university letterhead or sent from each instructor's Kent state e-mail address. If errors have occurred for one or more reported grades, the course instructor must verify that a grade change has been submitted.

(c) An explanation of why action such as course withdrawal, complete term withdrawal, request for an incomplete grade, etc., was not taken before the end of the semester.

(d) A detailed plan of action for achieving academic success for any future enrollment at Kent state university.

(e) The student's full name, Kent state ID number, current and permanent mailing addresses, current and permanent telephone numbers and Kent state e-mail address.

(4) Appeals that do not meet these guidelines will not be reviewed.

(E) Reinstatement.

(1) Reinstatement after dismissal from Kent state university is neither automatic nor guaranteed. A student may be reinstated only if the student provides convincing evidence of probable academic success if permitted to return to the university. A dismissed student who has previously accumulated a substantial number of credit hours and/or an excessively low GPA should expect that reinstatement is not likely to be approved.

(2) Application for reinstatement after the required period of time away from the university should be to the dean of the college or campus that houses the major program the student wishes to enter. Students wanting to be reinstated into a program with selective admission requirements, specified certification standards or additional graduation requirements may be approved to be reinstated into the university but not into that particular program. The application should include convincing evidence of the student's motivation to continue and of the student's specific efforts during the period of dismissal to eliminate previous weaknesses. After evaluating the application for reinstatement and all supporting materials, the dean will inform the student of the reinstatement decision.

(3) A student who is reinstated is automatically placed on academic probation until good academic standing (minimum 2.000 overall GPA) is attained. Academic requirements will be determined by the catalog-in-force at the time the student re-enrolls at the university.

Last updated September 2, 2026 at 4:21 PM

History

Effective: August 28, 2017
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.101 Operational procedures and regulations regarding change of grade.

Faculty members may obtain a form for the purpose of changing a student's grade from their departmental offices, or, in the case of the college of fine and professional arts, from their school. The completed and signed form is to be returned to the departmental office for the chairperson's signature. The form is then to be submitted to the dean's office of the college in which the course is offered and then to be sent to the registrar for official recording. The student whose grade is in question must not be involved in the transmittal process of the forms.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.102 Operational policy and procedure regarding withdrawal from courses.

(A) Course withdrawal indicates that a student intends to stop attending any or all classes for the current term.

(B) Course withdrawal is permitted through the tenth week of the fall or spring semester (prorated deadline for summer or flexibly scheduled courses).

(C) After the withdrawal deadline, a student is considered to be committed to all remaining courses and must complete them. If a student is unable to complete the term because of extreme circumstances that first occur after the deadline, the student should consult his/her college or campus dean's office.

(D) Any course withdrawal(s) processed after the second week of the fall or spring semester (prorated deadline for summer or flexibly scheduled courses) will appear on the student's academic record with an administrative mark of W.

(E) Students in the Kent state university college of podiatric medicine who request withdrawal after seven weeks of course instruction will receive on their academic record either the administrative mark WP or WF if passing or failing, respectively, for each withdrawn course.

(F) Course withdrawal does not negate a student's financial obligation, and the student will be held responsible for all balances due to Kent state university.

History

Effective: September 8, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.103 Operational procedures and regulations regarding withdrawal from the university.

(A) Students who withdraw from the university any time during a term will receive a mark of "W."

(B) Final examination week is not considered part of the academic term for purposes of withdrawal.

(D) Academic deans or their designees will interview students applying for university withdrawal and will forward a completed "Exit Application" to the registrar's office.

(E) Any variation from this rule requires approval by the appropriate academic dean.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.104 Operational policy regarding honorary degrees.

(A) Purpose. Honorary degrees have been awarded by American colleges and universities since early colonial times as a way of recognizing persons of achievement. They have customarily been awarded to prominent alumni/alumnae of the granting institution and to professional and civic leaders, national and state leaders in public affairs, prominent educators, and distinguished contributors to the arts, sciences and humanities.

(B) Eligibility. At Kent state university honorary degrees may be awarded to persons who have clearly and unmistakably demonstrated achievement in a recognized field of endeavor, and who have in some measure contributed to the advancement of the university, or whose contributions are so significant that the benefits are recognized and acknowledged on a state, national, or international level.

(1) For the award of an honorary degree, the statutes of Ohio require the approval of the faculty and of the board. By action of the faculty senate on February 25, 1980, the senate committee on citation and recognition represents the faculty in recommending and screening nominees for honorary degrees, making its recommendation through the president to the board.

(2) The board will consider only those nominations which have been screened by the senate committee on citation and recognition and brought forward by the president with his or her recommendation; however, the board may also propose nominations to this committee for faculty consideration.

(3) To avoid potential embarrassment, deliberations on the merits of nominations for honorary degrees will be conducted in closed sessions.

(4) Nominations of persons to be considered for honorary degrees must be in writing and may be made at any time to the chairperson of the senate committee on citation and recognition. Nominations should be fully documented and carry the names and addresses of at least five persons from outside the campus who might be asked to endorse the nomination.

(5) An earned degree is not to be considered a prerequisite for an honorary degree.

(D) Exceptions.

(1) A person actively campaigning for public office in the state of Ohio may not be considered for an honorary degree from this university during the period of the campaign.

(2) An honorary degree may not be granted "in absentia."

(E) The following honorary degrees are those usually awarded at Kent state university:

(1) LL.D (doctor of laws), customarily awarded to a person distinguished in general service to the state, to learning and to mankind.

(2) LH.D. (doctor of humane letters), customarily awarded to a person distinguished in the humanities.

(3) Sc.D. (doctor of science), customarily awarded to a person distinguished in the sciences.

(4) Lett.D. (doctor of letters), customarily awarded to an acknowledged scholar in a particular discipline.

(5) Mus.D. (doctor of music), customarily awarded to a distinguished performer or composer.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.105 Operational policy regarding posthumous degrees.

(A) Policy statement. This policy provides the process for the recognition and award of a degree to an eligible student who was enrolled at the university at or prior to his or her death.

(B) Eligibility. An "eligible student" for the purpose of this policy is one who was enrolled in the university at or continuously for at least two semesters prior to his or her death; who maintained good academic standing at the time of death; and, who completed no less than seventy-five per cent of the degree requirements at the time of death.

(1) Posthumous certificate of recognition. For those students who are not eligible students as provided by paragraph (B) of this rule, parents may apply for a posthumous certificate of recognition upon application to the office of the provost.

(2) Posthumous awarding of degree.

(a) A family member (e.g., parent, spouse, domestic partner, child) or legal representative of an eligible student must contact the office of the provost to initiate the process and receive information on the application process. Such requests must be made in writing.

(b) Once the office of the provost receives all requested information regarding the application, the office of the provost will forward the request on to the faculty senate committee on citation and recognition as provided for in rule 3341-3-01.104 of the Administrative Code. This committee will work with the office of the registrar to ensure degree audits and requirement validation.

(d) The board will consider only those nominations that have been recommended by the faculty senate committee on citation and recognition, and brought forward by the president of the university with his or her recommendation.

(e) Upon approval of the board, the student will be awarded the posthumous degree.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.11 Administrative policy regarding disqualification of studnets from programs for other than academic reasons.

(A) Purpose. In certain programs of study, students may not be effective in their chosen area because of factors other than academic qualifications, such as personality. Such programs are often designed to train students to perform guidance roles upon completion of their educational requirements. In such cases, a student's personality may be detrimental to his or her effective functioning in his or her chosen area. The university reserves the right to dismiss a student in those programs concerned before completion of his or her graduation requirements for professional and/or educational reasons.

(B) Definitions. The definitions employed in the implementation of the provisions of this rule are included in the university federal contractor compliance plan. As used in this rule, "Person with a disability," "qualified individual with a disability," and "reasonable accommodation" as applied are defined or applied in Title II of the Americans with Disabilities Act of 1990, 28 CFR 35.

(D) Other rules may not be imposed upon students with disabilities, such as a prohibition of tape recorders or guide dogs, which have the effect of limiting the participation of students in the educational program or activity. Further, in examination or evaluations the university shall provide where possible such methods for evaluating the achievement of students with disabilities as will best insure that the results of the evaluation represent the student's achievement rather than reflecting the student's impaired sensory, manual, or speaking skills.

(E) Department notices to students in affected programs. All programs in which nonacademic qualifications are deemed relevant to a program of study must obtain the approval of the educational policies council. The department shall furnish a general description, in writing, of such qualification to the student prior to the time the student is admitted into the program. No student shall be dismissed from such a program unless he or she has been furnished the requisite description prior to admission into the program.

(F) Grievance procedures and appeals. The student may appeal decisions made according to this policy. Procedures to be followed are stated in departmental or school policy books.

Last updated August 29, 2025 at 7:46 AM

History

Effective: August 29, 2025
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.12 Administrative policy regarding leaves of absence for graduate students.

(A) Policy statement. A leave of absence may be granted for degree seeking graduate students actively enrolled in courses for one or more semesters for personal, family, financial or other compelling reasons.

(B) Eligibility. To be eligible for a leave of absence, a student must be seeking a graduate degree, have completed at least one full term of enrollment prior to the date a leave is to begin, be in good academic standing and be making reasonable progress toward the degree.

Leaves will not be granted to students who:

(1) Have completed less than one full term of enrollment;

(2) Are not in good academic standing at the time the request is made; and

(3) Have received a previous extension of the degree time limit under this or any other policy.

(1) Pre-request considerations. Prior to requesting a leave of absence, students should consider its potential implications for related matters including but not limited to: funding (assistantships and veterans benefits), loan repayment, immigration status, health insurance, university housing and future course scheduling and graduation issues.

Because of its direct relationship to student eligibility under certain visa regulations, students attending the university under the student and exchange visitor program (SEVIS) program should notify the office of global education before requesting a leave of absence under this policy.

(2) Time limit. Leaves of absence are granted for a maximum of three consecutive semesters (e.g., fall, spring, summer). Students may request an extension for maximum one additional semester. Although a leave may be taken for as many as twelve months, students are encouraged to return to graduate study as soon as is reasonably possible to minimize the impact of the leave on degree progress. The time taken on an approved leave of absence is not included in the time limitations for degree completion and advancement to candidacy for the doctoral degree. Refer to the college of podiatric medicine section in the university catalog for leave of absence time limits and procedures for requesting a leave of absence for the doctor of podiatric medicine degree.

(D) Procedures.

(1) Formal request. The request for leave of absence form must be submitted prior to the start of the term for which the leave is requested when the necessity for leave is foreseeable. If the leave is not foreseeable, the request should be submitted as soon as possible, but no later than the last day of classes in the term during which the leave is taken. A retroactive leave of absence will not be granted.

At the time of request, the student and the student's advisor should develop a plan to facilitate the student's re-admission to the program, including any conditions that must be met by the student prior to re-admission. A copy of the plan should be retained by both parties.

(2) Course withdrawal. Students who are registered for courses must drop or withdraw from all courses prior to taking leave. Course withdrawal does not negate a student's financial obligation, and students will be held responsible for all balances due to the university consistent with all applicable university policies. Any applicable refunds will be processed per rule 3342-7-06 of the Administrative Code.

(a) Course withdrawal is not permitted after the tenth week of the fall and spring semesters (or the prorated deadline for flexibly scheduled sections and summer terms).

(b) Students applying for a leave of absence after the course withdrawal deadline should address grading and course completion issues with their individual instructors. The university is not responsible for resolving grading and course completion issues on behalf of the student.

(3) Status during leave. Students on a leave of absence are not enrolled in any courses and therefore are not eligible for those rights and privileges afforded to enrolled students.

Students on leave of absence under this policy will not be permitted to fulfill any official department or university requirements such as taking qualifying exams or submission of a dissertation/thesis.

(4) If a student does not return to the graduate program within the approved period for which the leave of absence was granted, he or she will be considered as having permanently withdrawn from the university.

(5) Return from leave.

(a) A student who has taken leave provided for in the policy must complete the "application for graduate re-enrollment form" and return such form to the department responsible for the student's main program of study that the student will enroll in courses in the following semester. Failure to provide such notice may result in the student being unable to enroll in coursework.

(b) To be reconsidered for graduate study, students who have permanently withdrawn must formally apply to their program of interest, including the submission of an application, the non-refundable application fee and any necessary application materials.

(6) Students are advised to check with the bursar's office prior to taking an approved leave of absence in order to determine the status of their student accounts. Accounts that are overdue will be subject to regular procedures in accordance with university guidelines, notwithstanding any approved leave of absence.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-7-06

(A) Policy statement. A student who officially withdraws, as outlined in the university catalog, from all classes or drops one or more courses not later than the first day of classes for the semester may receive a full refund of tuition and course related fees paid or a tuition credit adjustment of tuition and course related fees billed. Students attending the college of podiatric medicine must follow the withdrawal process as described in the official university catalog. The portion of refundable tuition and course related fees and/or tuition credit is determined by the date and time of the official withdrawal.

(B) Requirements. The tuition credit schedule applies to university withdrawals or course withdrawals. The tuition credit percentages apply to the tuition and course related fees assessed for the courses from which a student withdraws. The following are the withdrawal and drop dates with their respective percentages of assessment refundable:

(1) Prior to the first day of classes, one hundred per cent;

(2) Entire first week of classes, one hundred per cent;

(3) Second week of classes, eighty per cent;

(4) Third week of classes, sixty-five per cent;

(5) Fourth week of classes, sixty per cent;

(6) After the end of the fourth week of classes, no refunds will be made.

(C) A comparable prorated tuition credit schedule is calculated individually for summer sessions and other irregular terms.

History

Effective: January 1, 2020
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.13 Administrative policy regarding graduate student enrollment.

(A) Policy statement. This policy provides for the minimum standards of enrollment and re-enrollment for graduate students at Kent state university.

(B) Implementation.

(1) Graduate students shall enroll for at least one term each calendar year to maintain status as a degree-seeking student.

(2) Graduate students not meeting the minimum enrollment requirement for maintaining status as a degree-seeking graduate student will be considered as having voluntarily withdrawn from the university.

(3) Graduate students who withdrew and want to have their graduate standing re-instated must follow the same admission procedures as those required by new applicants to the program.

(4) Prior enrollment in a graduate studies program does not equate to any guarantee of acceptance of a future application under this or any other related policy. The university reserves the sole discretion for any admission decision at all times.

(5) Graduate students who apply and are admitted will be re-instated under the catalog-in-force at the time of admission.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-01.201 Operational procedures and regulations regarding jury duty absences for students.

(A) In the event that a student is called for jury service, the student shall be allowed the option of withdrawing with a full fee refund and no penalty.

(B) When summoned for jury duty, students shall provide appropriate documentation to the dean of their college, school or regional campus. Students shall also contact and inform their instructors at this time.

(C) Upon completion of jury duty, students shall consult with each instructor to determine if coursework may be completed. In the event that the instructor decides that it is not possible, the student will be permitted to withdraw from that course.

(D) Should there be any conflict regarding the withdrawal procedure, students shall contact the dean of their college, school or regional campus.

(E) Students holding appointments at the university shall make special arrangements with their deans.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-02 University policy on instructors in courses carrying academic credit.

(A) The instructor of record for all coursework carrying academic credit at Kent state university will have a Kent state university appointment. The instructor of record has primary responsibility for course instruction, including the assignment of appropriate grades. In addition, all individuals providing ongoing instruction or a significant portion of instruction (twenty-five per cent or more) in a course will have a university appointment as an instructor or graduate teaching assistant.

All instructors on Kent state university appointment will be approved by the academic unit. This includes full-time instructors whose primary appointment is on the Kent campus as well as adjunct part-time instructors, who may teach at one or multiple campuses. With respect to full-time instructors whose appointment will be in the regional campus system, the relevant academic unit will assess basic qualifications in the academic discipline, but the regional campus to which the full-time instructor will be primarily assigned has final say in the appointment. Specific teaching assignments on the Kent campus will be made by the academic unit. Specific teaching assignments on regional campuses will be made by the regional campus offering the course.

(B) Instructor credentials. Qualified instructors are identified primarily by academic credentials, but other factors, including but not limited to equivalent, tested experience, are considered in determining whether an instructor is qualified. A current curriculum vita, along with academic transcripts or other documents verifying credentials, must be submitted prior to the hire for all instructor positions. Any exceptions to the minimum requirements provided for herein must be approved by the provost.

(1) Academic credentials. Individuals who assume responsibility for teaching courses at the university should meet the minimum degree requirements in their field of instruction as specified in this paragraph. Terminal degrees shall be verified during the hiring process as part of the background check and prior to beginning instructional duties. The minimum degree requirements for individuals with instructional responsibilities are as follows:

(a) Instructors that are solely responsible for teaching graduate and post-baccalaureate course work: earned doctorate/terminal degree or foreign degree equivalent in the teaching discipline or a related discipline.

(b) Instructors and graduate teaching assistants that are solely responsible for teaching upper-level undergraduate course work (30 to 40,000 level):

(i) Earned doctorate or terminal degree or foreign degree equivalent in the teaching discipline or a related discipline,

(ii) Master's degree or foreign degree equivalent in the teaching discipline or a related discipline, or

(iii) At least thirty graduate credit hours in the teaching discipline.

(c) Instructors and graduate teaching assistants that are solely responsible for teaching lower-level undergraduate course work (10 to 20,000 level):

(i) Earned doctorate or terminal degree or foreign degree equivalent in the teaching discipline or a related discipline,

(ii) Master's degree or foreign degree equivalent in the teaching discipline or a related discipline, or

(iii) At least eighteen graduate credit hours in the teaching discipline. Graduate teaching assistants in this category must also have direct supervision by a full-time faculty member experienced in the teaching discipline, and must be given both in-service training and planned and periodic evaluations.

(d) Graduate teaching assistants with less than eighteen graduate credit hours in the teaching discipline shall be able to:

(i) Teach lab sections or discussion/quiz sections connected to a parent class for which there is a full-time faculty member experienced in the teaching field serving as instructor of record and who will provide direct supervision, in-service training, and planned and periodic evaluations of the graduate teaching assistant, and

(ii) Serve as sole instructor in undergraduate courses at the 10,000 level that do not count toward the major in the teaching discipline provided that they are directly supervised by a full-time faculty member experienced in the teaching discipline, and are given both in-service training and planned and periodic evaluations.

(2) Tested experience. For individuals who do not meet the minimum degree requirements, academic units must provide a written explanation of the person's qualifications in the area of instruction and explicit evidence of those qualifications including, but not limited to:

(a) Academic degrees in related areas as documented on an official academic transcript;

(b) Documentation of relevant scholarly accomplishments, relevant creative accomplishments, and/or relevant professional experience or credentials; or

(3) Academic units are responsible for verifying and maintaining documentation of instructional qualifications for all faculty and staff and for forwarding copies of this documentation to the office of accreditation, assessment, and learning.

(a) The unit administrator and faculty advisory body of the academic unit will be solely responsible for defining the terminal degree(s) for the discipline.

(b) The unit administrator and faculty advisory body of the academic unit will be solely responsible for determining whether or not a discipline other than the teaching discipline is sufficiently related to meet the minimal degree requirement specified in paragraph (B)(1) of this rule.

(c) The unit administrator and faculty advisory body of the academic unit will be solely responsible for determining whether or not a given individual who lacks the minimal degree requirement meets the tested experience requirement specified in paragraph (B)(2) of this rule.

(C) Kent state university appointments. Instructional appointments will specify the rank and/or title of the individual appointment for the purposes of instruction and will note whether the appointment is full-time or part-time, term or continuing, and if applicable, whether the salary is from Kent state university operational funds or from another source. Examples of such appointments include full-time tenure-track faculty, full-time non-tenure-track faculty, adjunct part-time faculty, and graduate teaching appointees.

(D) Employment relationship. Except in instances where Kent state university has established a formal relationship with an accredited educational institution, a hospital or other health care organization, a governmental agency, or where the university employs artists, actors or musicians who are customarily represented by agents or artistic organizations, the employment relationship between the university and individuals involved in credit instruction will be direct.

(1) Independent contractors. Only under rare and extraordinary circumstances, and only after the prior approval of the educational policies council and the provost, will Kent state university enter into agreements that provide for third-party delivery of credit instruction in accordance with the rule 3342-5-04.1 of the Administrative Code. In these instances, the provisions in paragraphs (A), (B), and (C) of this rule with regard to the processing of appointments will be followed.

(2) Agreements that provide for the third-party delivery of credit instruction shall be reviewed by the appropriate academic unit prior to renewal or extension beyond the original term.

History

Effective: August 27, 2020
Promulgated Under: 111.15

Ohio Adm.Code 3342-5-04.1

(A) Purpose statement. This policy designates the process by which university officials are authorized to negotiate and enter into contracts on behalf of Kent state university in accordance with the authority established in rule 3342-5-04 of the Administrative Code.

(B) Scope. This policy applies to all employees at Kent state university ("university employees"), whether temporary, term, or continuing, part-time or full-time positions. This policy applies to original contracts and agreements, as well as all amendments, alterations, modifications, corrections, changes and extensions.

(1) Contract. For the purpose of this policy, "contract" means all written agreements intending to have legal effect between two or more parties where Kent state university, or any department within the university, constitutes one of the contracting parties.

(a) The term "contracts" includes, but is not limited to, memorandums of understanding, agreements, service contracts, settlement of disputes, rental/lease agreements, affiliation agreements, liability waivers, assignments of rights and/or licensing agreements.

(b) The term "contracts" does not include internal agreements between department/units of Kent state university.

(c) Exclusions. This policy does not apply to the following: faculty and adjunct instructor employment agreements executed by the senior vice president for academic affairs and provost, employment contracts executed by the division of human resources, student employment contracts executed by the executive director of the office of career exploration and development, contracts executed by student organizations, or private and personal matters of employees. This policy does not apply to, nor does it seek to replace, the board of trustees as the contracting authority for certain agreements as required by Chapters 3341. and 3345. of the Revised Code or rules 3342-2-01 and 3342-5-04 of the Administrative Code.

(2) Contracting authority. For the purpose of this policy, "contracting authority" means university personnel who hold a delegation of signatory authority in accordance with this rule and rule 3342-5-04 of the Administrative Code.

(3) Vice president. For the purposes of this policy, "vice president" shall mean the officer responsible for an administrative or academic division of the university as appointed by the president and approved by the Kent state university board of trustees.

(D) Implementation.

(1) Authority to contract. In accordance with rule 3342-5-04 of the Administrative Code, the Kent state university board of trustees, the president of the university, or vice presidents hold the authority to contract on behalf of Kent state university. This rule provides for the formal delegation of such authority to other university employees as may be necessary for the proper maintenance and successful and continuous operation of the university.

(2) Delegation required. With exception to the authority referenced in paragraph (D)(1) of this rule, university employees shall not enter into a contract for the purchase of goods or services or otherwise obligate Kent state university to perform any obligation, including but not limited to an obligation to pay any sum of consideration, unless the university employee holds a delegation under this rule.

(3) Delegation in writing. A university employee may contract on behalf of the university if provided a written delegation by the Kent state university board of trustees, the president of the university, or a vice president.

(a) A written delegation must contain all of the following elements:

(i) The employee's administrative job title ("position");

(ii) Effective date and term of the delegation;

(iii) Scope of employee's contracting authority;

(iv) Restrictions, limitations of employee's contracting authority;

(v) Signature of the board, president, or vice president, as may be applicable; and

(vi) Signature of the university employee accepting and acknowledging the terms of the delegation.

(b) Limitation. Except as otherwise provided for in this policy, written delegations may not be made more than two administrative levels below that of the vice president or dean, or more than two administrative levels below that of the regional dean, without written approval by the president of the university. For example, if a college has a dean, an associate dean, and an assistant dean, the delegation may not be made below that of the assistant dean without written approval by the president of the university. In the event that a delegation is made lower than two administrative levels, the signature of the president is required.

(i) Exceptions to paragraph (D)(3)(b) of this rule:

(a) Delegation in university policy. A university employee may contract on behalf of the university if the university employee's specific position is delegated the authority to contract under another rule within agency 3342 of the Administrative Code. Such delegation is limited to the conditions and scope provided for in the applicable policy in which the delegation is provided and must be in writing.

(b) Delegation as an "institutional official." A university employee may contract on behalf of the university as an "institutional official." For the purposes of this rule, an "institutional official" means an individual holding a position that is required by state or federal law to serve as the university's designated official for reporting or contracting purposes. Such delegation shall be in writing.

(4) Delegation by position. A university employee holding one of the following positions may contract on behalf of the university to the extent that such authority is limited to the scope of the operations relative to the applicable academic structure:

(a) Regional deans shall be authorized to review and execute contracts necessary for the continuing and successful operation of their respective campus, and for a total value not to exceed forty-nine thousand dollars and not to exceed a contract term of two years.

(b) College deans shall be authorized to review and execute contracts necessary for the continuing and successful operation of their respective college, including agreements necessary to secure non-clinical student placements, and for a total value not to exceed forty-nine thousand dollars and not to exceed a contract term of two years.

(c) Associate deans and school directors shall be authorized to review and execute contracts necessary for the continuing and successful operation of their respective school, and for a total value not to exceed twenty thousand dollars and not to exceed a contract term of two years.

(d) Associate provosts shall be authorized to review and execute contracts necessary for the continuing and successful operation of the division of academic affairs, including affiliation agreements with health care providers for the clinical placement of students, as directed by the provost, and for a total value not to exceed forty-nine thousand dollars and not to exceed a contract term of two years; or

(5) Retention. Original executed delegations must be filed with the senior vice president for finance and administration, or designee, prior to the effective date of such delegation.

(6) Revocation. Delegations may be revoked at any time by the assigning board, president, or vice president.

(7) Conflict of interest. In accordance with the ethics laws of the state of Ohio and as further provided for in rule 3342-6-23 of the Administrative Code, any university employee provided with a delegation of authority may not enter into any contract that involves the university employee, the employee's family, business associates, or any organization with which the employee is associated. In that event the university employee should immediately notify the delegating authority that a conflict of interest exists and withdraw from any participation in the transaction.

(a) Review required. Any university employee provided with a delegation of authority under this policy must also submit a conflict of interest disclosure form pursuant to rule 3342-6-23 of the Administrative Code to the Kent state university board of trustees, president of the university, or vice president at the time of request which shall be kept on file with the original delegation. The form is available from the division of finance and administration. It is the responsibility of the university employee submitting the conflict of interest disclosure form to amend the statements in the form and notify the university employee's supervisor if there is any material change in the information initially submitted.

(E) Contracting process.

(1) Responsibilities of initiating party. The university employee initiating the contract on behalf of the university is responsible for reading the contract entirely, negotiating its substantive terms, and determining the following:

(a) The contract language accurately reflects the current state of negotiations and is sufficiently clear and consistent;

(b) The contract meets programmatic and university strategic mission requirements;

(d) The obligations placed on the university in the contract are in compliance with current university procedures and policies; and

(e) The contract includes the appropriate substantive content to describe the obligations of both parties with reasonable specificity.

(2) If the contract falls under the purview of rule 3342-6-04.3 of the Administrative Code, the initiating university employee must follow the review process required therein prior to initiating any further review of the contract required by this rule.

(3) If the value of the contract exceeds the thresholds established by rule 3342-7-12 or falls under the purview of rule 3342-7-12.1 of the Administrative Code, the initiating university employee must follow the approval processes required therein prior to initiating any further review of the contract required by this rule.

(4) The initiating party is further responsible for the negotiation of all substantive items in the contract, and is solely responsible for the resulting terms and conditions contained therein. Once the substantive terms have been agreed to by the initiating university employee, the initiating university employee must then submit the contract for the mandatory reviews required as provided in this rule.

(5) Mandatory review by the office of the provost. The office of the provost must review any contract between the university (or any unit within the university) that outsources a part of or all of its education programs (i.e. degrees or certificates offered for academic credit) to a third-party entity. Review conducted under this paragraph must be concluded prior to review under paragraphs (E)(6), (E)(7), and (E)(8) of this rule.

(6) Mandatory review by the division of information technology. In accordance with rule 3342-9-03.1 of the Administrative Code, vendors who will receive, transfer, store, or otherwise have access to university data must be subject to review by the office of security and access management with regard to the university's data security policies and standards prior to submission to the office of general counsel.

(a) In accordance with rule 3342-4-16 of the Administrative Code, the division of information technology will also work with internal units to review the substantive requirements of the contract with regard to the university's electronic and information technology accessibility standards.

(7) Mandatory review by general counsel. All contracts prior to execution must be submitted to the office of the general counsel for review as to legal form and sufficiency. General counsel will return the contract to the initiating employee for further revision if necessary. Failure to provide the contract for counsel review could affect several statutory protections reserved for public officials employed by the university including, but not limited to, immunity and indemnification.

(8) Mandatory review by the division of finance and administration. After review by general counsel, the initiating university employee must provide such contract for review by the senior vice president for finance and administration, or his/her designee, if the contract obligates the university to pay funds of one hundred thousand dollars or more for the term of the contract pursuant to rule 3342-7-12 of the Administrative Code. Upon review, the division of finance and administration will return the contract to the initiating university employee for further revision if necessary.

(9) Contract execution. After all appropriate approvals have been received and documented and both parties are in mutual agreement to the terms, both parties must sign the contract before any action called for in the contract can occur. Once executed by the contracting authority, the contract must be fully executed (signed by both parties) with one copy to be provided to the contracting authority (if different from the initiating employee).

(10) Contract retention. The contracting authority is responsible for the retention of the contract, which may be kept in a readable and compliant electronic format. The contract must be kept on file for at least the term of the contract plus five years or as required by the university's record retention schedule, whichever is longer. The record retention schedule can be found on the office of general counsel's website at www.kent.edu/generalcounsel.

(11) Filing the final, fully executed contract. Once a contract is fully executed, it must be filed in a central contract management system managed by the division of finance and administration.

(F) Prohibitions. Failure to follow this policy or to ensure that the appropriate contracting authority is obtained during the execution of a contract and/or agreement may result in the temporary or permanent revocation of the contracting authority of the initiating party as provided for in under this rule. No contract signed by a person without contracting authority as delegated by the board or this policy shall be binding on the university. Under no circumstances may a delegation under this rule be provided to a temporary employee, part-time employee, student employee, independent contractor, or volunteer.

Last updated June 17, 2024 at 8:49 AM

History

Effective: June 15, 2024
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-03.1 Administrative policy regarding experimental and integrative studies.

(A) Statement of purpose. Experimental and integrative studies are administered by the dean and staff of the honors college. Objectives include the following:

(1) To provide a means by which faculty and other qualified members of the university community may develop, offer, and test innovative courses which meet a legitimate intellectual need of students, but which are not regular curricular offerings of the existing academic units.

(2) To provide for the offering of courses on a temporary and topical basis which deal with matters of current social or cultural concern in a manner that gives credence to a variety of perspectives.

(3) To provide occasionally for the offering of courses which support university programs such as the university's freshman orientation.

(4) To encourage interdisciplinary and integrative teaching and learning of a kind not frequently found in the traditional academic units.

(5) To encourage generally a spirit of curricular experimentation, integration, and innovation in course content and pedagogy throughout the university community.

(B) Administration. The dean of the honors college shall approve and administer experimental and integrative studies in accordance with the curricular policies and budgetary resources of the college.

(1) Teachers. All those teaching experimental or integrative courses must have appropriate academic credentials and expertise. Those who are not contractually affiliated with the university must be given part-time temporary faculty status through the normal appointment procedure. Specifically, teachers of experimental and integrative studies courses may be:

(a) Part-time or full-time faculty members currently teaching at the university.

(b) Members of the university staff or administration who by virtue of their position have a special expertise in the pertinent subject area.

(c) Person who have no ongoing contractual status with the university but who possess qualifications to teach a university-level course in the pertinent subject area.

(d) In rare cases, at the discretion of the honors college dean and the EXPR-curriculum committee, a person without appropriate academic credentials, but with strong expertise in a pertinent subject area, may be permitted to co-teach a course on the subject matter at issue in conjunction with a member of the faculty, staff, or administration at the university, provided the latter has the appropriate academic qualifications. The pattern for sharing responsibilities must be included in the course proposal.

(2) Course approval. A completed course proposal form (available from the honors college) must be submitted for approval to the dean of the honors college prior to the course-scheduling process. The proposal requires a syllabus, information similar to that requested on a basic data sheet, and instructor credentials.

(3) Grading. Experimental and integrative studies courses are normally letter graded; however, individual students may elect pass/fail under the guidelines for that option. Because of the nature of the content, some courses such as freshman orientation may be designated as pass/fail only.

(4) Limitations on course offerings. The subject matter for experimental and integrative learning courses shall not duplicate a regular course offering in the university. Typically courses will be offered a maximum of three times and then be evaluated for one of the following:

(a) Retention as an EXPR course essential to the continuation of a university program or to serve recognized intellectual needs, but for which no clear disciplinary home is evident;

(b) Referral to an appropriate academic unit for possible inclusion in its curriculum;

(5) Experimental and integrative studies curriculum committee. The dean of the honors college shall appoint an experimental and integrative studies curriculum committee, made up of administrative representatives from the undergraduate degree granting colleges and independent schools, to review and make recommendations regarding existing courses as indicated in paragraph (B)(4) of this rule, and regarding proposals submitted as indicated in paragraph (B)(2) of this rule. In certain cases, the dean may request the experimental and integrative studies curriculum committee to solicit the advice of related academic disciplines about the viability of proposals.

History

Effective: March 1, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-04 University policy regarding textbook selection.

(A) Policy statement. In order to provide more affordable options for students, and pursuant to section 3345.025 of the Revised Code, faculty shall consider best practices in affordability in choosing course materials. These best practices include, but are not limited to, standardizing materials over multiple sections of the same course, the use of e-texts, the adoption of an inclusive access model, and the use of open educational resources. Pursuant to Section 133 (20 U.S.C. 1015b) of the 2008 Higher Education Opportunity Act faculty must, to the maximum extent practicable provide timely adoption of course materials. Faculty have academic freedom to choose textbooks and supplemental materials for their courses.

(B) Scope. This policy applies to all faculty (i.e. part-time, non-tenure track, tenure-track, etc.) and for all courses (i.e. non-credit, credit, etc.) offered by the university. The term "textbooks" and "supplemental materials" shall include paper, electronic, and other similar coursework materials, including those published or distributed electronically through the learning management system.

(1) In accordance with the Ohio governor's taskforce on affordability and efficiency, the provost and vice president of student affairs (or designees) have been designated as the only responsible parties for communicating to faculty the appropriate textbook and course material adoption dates for each academic term, and negotiating textbook and course material prices with the university-designated textbook provider and/or publishers.

(2) Dissemination of information about textbooks and supplemental materials. The provost and vice president of student affairs shall provide for the timely, accurate, and complete dissemination of information about required textbooks and supplemental materials for courses so as to ensure that sufficient quantities of textbooks and supplemental materials are available to meet the needs of students and to assist students in being responsible consumers.

(a) Faculty shall place orders for purchased textbooks and supplemental materials with the university-designated textbook provider by dates determined and posted by the university. In the alternative, faculty shall also communicate to the university-designated textbook provider if no purchased textbooks or supplemental materials are required for a course. The provost shall communicate to the deans, department chairs, program directors, and regional campus coordinators the date by which their textbook information is to be provided to the textbook provider.

(b) Faculty shall provide the following information to the designated-textbook provider:

(i) the international standard book number (ISBN) of required and recommended textbooks and supplemental materials for each course; and

(ii) the expected number of students enrolled in each course, and the maximum student enrollment for the course.

(c) The required textbooks, supplemental materials, and retail price information shall be made accessible via the course registration system by the university, and the university-designated textbook provider website, to all students by the first day that they can register for courses.

(d) If the university-designated textbook provider determines that the disclosure of the information required by this policy is not practicable for a college textbook or supplemental material, then a designation 'to be determined' in lieu of the information required will be placed in the course registration system, and the university-designated textbook provider website.

(e) If all orders required under this section are not received by the published dates, then when possible, such orders will roll over from the previous semester if the faculty and course are the same.

(3) Desk copies. Unless the academic department has made other arrangements, it is the responsibility of each individual faculty to secure a desk copy of textbooks and supplemental materials.

Last updated June 1, 2022 at 8:29 AM

History

Effective: June 1, 2022
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-05 University policy regarding hosting academic visitors.

(A) Purpose.

(1) The university recognizes the valuable research and educational contributions that academic visitors may make through collaborative research and other scholarly endeavors. The university encourages those individuals from other universities, institutions, and businesses who wish to visit the university for extended periods of time for reasons including, but not limited to, conducting research in a university facility, providing instruction that is supervised by appropriate university personnel in a university facility, collaborating with university faculty or staff on specific projects, and observing university instruction, administration, or faculty research. The designation "academic visitor" is a privilege accorded to such visitors. The university requires that academic visitors be approved, undergo the appropriate background check(s), and abide by relevant university agreements, policies, and/or procedures.

(2) Nothing in this policy is intended, nor shall be construed or interpreted, to create an employment or agency relationship between any academic visitor and the university.

(B) Definitions.

(1) The university academic visitor. Individuals from other universities, institutions, and businesses who:

(a) Are not Kent state university employees or students; and

(b) Intend to be present on campus for fourteen or more consecutive days in order to:

(i) Provide academic instruction that is supervised by the appropriate university academic unit;

(ii) Conduct collaborative research and creative activities with university personnel;

(iii) Observe university instruction, administration, and/or research; or

(iv) Participate in coordinated university programming.

The definition "academic visitor" includes but is not limited to visitors with the designation of "visiting scholar," "visiting researcher" and "visiting scientist."

(2) Host. A university employee responsible for facilitating a visit from an academic visitor. University undergraduate students, graduate students, graduate assistants, and postdoctoral scholars/fellows/researchers are not eligible to serve as an individual host for purposes of this policy.

(3) Hosting unit. The academic administrative structure or administrative division or office where the host has their primary appointment.

(1) Eligibility. Academic visitors must meet the following criteria:

(a) Have identified a university host who has agreed to serve as host for the duration of the visit; and

(b) If intending to arrive on a J-1 visa sponsored by the university, additional criteria must be met as established by the office of global education.

(2) Application and approval process. All academic visitors, must have the following:

(a) Letter of invitation from the host reviewed and approved by:

(i) The host unit leadership (department chair, or school, center or institute director, or unit appropriate administrator) in accordance with the host unit's applicable governance procedures, in consultation with the faculty advisory committee or faculty council, when applicable;

(ii) The dean or vice president of the host unit as applicable; and

(iii) The office of the provost;

(b) The letter of invitation shall set forth the privileges provided to the academic visitor described in paragraph (C)(7)(c) of this policy herein;

(c) Completion of a successful background check and/or restricted party screening as required by university policy and as required under federal law and regulation; and,

(d) If the academic visitor is an international individual that requests or requires university sponsorship during their period of stay, the host unit must contact the office of global education as soon as possible.

(3) Duration.

(a) The initial duration of the academic visitor visit shall be set forth in the letter of invitation. Any extension must be approved in accordance with paragraph (C)(2)(a) of this policy herein.

(b) Academic visitors on a university-sponsored visa are subject to the durational limits of stay and must be reviewed and approved by the office of global education prior to the approval of any extension.

(4) Host unit responsibilities.

The host unit is responsible for facilitating the visit and ensuring compliance with university policies and procedures. If the academic visitor is sponsored by the university for the J-1 visa, the host unit is responsible for performing the duties required by the host in accordance with the department of state requirements for the exchange visitor program in accordance with federal laws and regulations, and ensuring that the J-1 visitor is provided:

(a) Access to university facilities and resources such as libraries and laboratories;

(b) Office space as available;

(d) University identification card.

(5) Host responsibilities:

(a) Inform the office of global education that the visitor has arrived at KSU and facilitate the immigration check-in process.

(b) Inform the office of global education if there is a substantive change in the visitor's program or duration.

(d) Inform the office of global education when the visitor completes the program and has left KSU.

(6) Office of global education responsibilities. The office of global education is responsible for reviewing all requests for J-1 immigration documents. Under the approval of the department of state, only certain individuals are authorized to issue J-1 immigration documents and are responsible for enforcing compliance with federal rules and regulations.

(7) Responsibilities and privileges of academic visitors. Regardless of the duration or purpose of the visit, an academic visitor is subject to and required to observe all policies, rules, regulations, and requirements of the university, and all applicable state and federal laws and regulations, including, but not limited to, conduct, confidentiality, conflicts of interest, ethical behavior, responsible conduct of research, equal opportunity, compliance, safety, and health.

(a) Status. Academic visitor status may be revoked at any time (even during the term of the designated status) by the university in its sole discretion, without the necessity of a reason.

(b) Employment status. Academic visitors are not and shall not be construed to be university employees. Accordingly, academic visitors are not entitled to any financial support or reimbursement.

(c) Privileges. The host unit may provide academic visitors with one or more of the following access privileges but only to the extent that any such privilege is directly related to and reasonably necessary for the purpose of the academic visitor's visit:

(i) Access to university facilities and resources such as libraries and laboratories;

(ii) Office space as available;

(iii) University email address, username and electronic credentials; and/or,

(iv) University identification card.

Such privileges shall be described in the letter of invitation and may only be issued in accordance with applicable university policies and procedures, the host unit's governance procedures, and in accordance with the department of state exchange visitor program if applicable. Host unit shall issue procedures for removal of privileges upon departure of the academic visitor.

Last updated January 3, 2023 at 9:55 AM

History

Effective: January 1, 2023
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-09.1 Administrative policy regarding transcript maintenance.

(A) Purpose. The integrity of academic transcripts is fundamental to the validity of coursewrok and degrees certified by the university.

(B) Operational procedures.

(1) All student transcript entries (grades and other notations) are finalized when the pertinent degree is officially posted ot the permanent academic record.

(2) Subsequent revision and alteration of any transcript entry, after the relevant degree is awarded, is permitted only for the correction of a proven error as certified by the appropriate academic dean and the registrar.

(3) Degrees are officially posted to the permanent academic record following the effective date of graduation. Degree-posting deadlines will be publicly posted on the Kent state university registrar website at www.kent.edu/fbe-center.

Last updated September 19, 2024 at 8:55 AM

History

Effective: September 19, 2024
Promulgated Under: 111.15

Ohio Adm.Code 3342-3-10 University policy regarding use of copyright-protected works.

(A) Policy statement. It is the policy of the university to respect, and comply with, the copyright laws of the United States (Title 17 of the United States Code, or the "Copyright Act"). Accordingly, members of the university community desiring to use copyrighted materials are responsible for complying with the Copyright Act in good faith.

(B) Implementation. Office of general counsel in cooperation with university libraries' copyright services.

(C) Scope. This policy shall apply to all university faculty, staff, and students seeking to use copyright-protected works.

(D) Use of a copyright-protected work.

(1) Unless a work is in the public domain or available for use under a creative commons or other public copyright license, it should be generally assumed that the work is copyright-protected. If there is no applicable license, exemption, or exclusion to permit use of a copyright-protected work, permission must be obtained from the copyright holder or a representative of the copyright holder. Faculty, students, and staff members are individually responsible for assessing whether a copyright-protected work is available for use, and if required, ensuring that the appropriate permission is obtained from the copyright holder or a representative of the copyright holder prior to use of the work.

(2) Limitations to exclusive copyright. Permission to use a copyright-protected work is not required in accordance with certain limitations to exclusive rights to copyright set forth in the Copyright Act. Such limitations include, but are not limited to, the exemptions set forth in this section below. Faculty, staff and students should refer to http://www.library.kent.edu/copyright for detailed information, guidance, and resources on copyright exemptions prior to relying on any exemption for use of a copyright-protected work.

(a) Public domain. A public domain work is a work that is not protected by copyright and which may be freely used. Works in the public domain include works published in the U.S. before January 1, 1923, most works owned by the federal government, or, prior to 1989, works for which an author has failed to satisfy a statutory formality required in the Copyright Act.

(b) Classroom exemptions. Section 110 of the Copyright Act allows for performance and display of a lawfully made copy of a copyright-protected work by instructors or students in the course of teaching activities (not entertainment) in a classroom (physical or virtual, or similar place devoted to educational instruction) as part of a curriculum.

(c) Fair use. If no other exemption is available, the fair use provisions set forth in section 107 of the Copyright Act allow for a limited use of a copyright-protected work without permission from the copyright holder. Prior to relying on fair use, a fair use analysis must be completed in good faith and on a case-by-case basis by the individual utilizing the copyrighted work.

(E) Permissions and licensing.

(1) Permissions must be obtained by the faculty, student, or staff member in all instances where it is determined that use of a copyright-protected work does not fit within an exemption or that the desired use exceeds fair use.

(2) Faculty, staff, and students may contact university libraries' copyright services for assistance in obtaining permissions from the copyright holder.

History

Effective: January 19, 2016
Promulgated Under: 111.15

Chapter 3342-4 University Life

Ohio Adm.Code 3342-4-01 University policy regarding student affairs.

Policy statement. The senior vice president for student life is responsible for the administration of the division of student life and for the development, implementation, and administration of services, policies, and procedures related to student support and general well-being, growth and development, health and wellness, student accessibility and accommodations, housing, student programming, student activities, student recreation, student conduct, veterans support services, adult student services and other areas necessary to meet the needs of a diverse student population, as delegated by the president.

The senior vice president for student life may delegate to the appropriate staff the authority to assist in the execution of these responsibilities.

Last updated August 1, 2024 at 7:36 AM

History

Effective: August 1, 2024
Promulgated Under: 111.15

Ohio Adm.Code 3342-4-02 University policy regarding administration of student conduct.

(B) Requirements.

Last updated August 1, 2024 at 7:36 AM

History

Effective: August 1, 2024
Promulgated Under: 111.15

Ohio Adm.Code 3342-4-02.1

(A) Purpose. Paragraph (F)(1) of rule 3342-4-02 of the Administrative Code authorizes the senior vice president for student life to establish administrative procedures as necessary to fulfill the intent of this rule. The senior vice president for student life has may delegated the responsibility to manage the student conduct process to the director of student conduct.

(1) It is the responsibility of the director of student conduct to determine if referrals should be assigned to conduct hearings; provide student conduct hearings and officers with technical advice, training, and clerical support; establish procedures to ensure an ongoing evaluation of student conduct rules; collect and maintain all records of formal disciplinary action; establish means to inform all members of the university community of student conduct policies and issues; and serve as a consultant to students and staff in the administration of the student conduct process. This policy establishes procedural directions and is subject to change by action of the senior vice president for student life. The procedures are intended to assure proper implementation of the policy regarding administration of student conduct.

(2) The director of student conduct (or designee) is responsible for a review of information contained in an incident report, and reserves the right to add, adjust, or remove prohibited conduct accusations prior to issuing a notice of hearing for any case. Notice of a hearing includes an incident report and pending accusations.

(3) After reviewing the information contained in an incident report, the director of student conduct (or designee) shall assign the appropriate process for resolution, including but not limited to a sanction hearing, hearing panel, administrative conversation, administrative hearing, or referral to alternative conflict resolution.

(4) The senior vice president for student life (or designee) may uphold, alter or reverse any student conduct decision.

(B) Student rights and procedural standards.

(1) The university shall provide respondents and complainants (either of who may be a student or members of a student organization) the following rights:

(a) For the respondent to be sent a written notice of accusations including the identity of the complainant(s).

Complainants name(s) may not be forwarded if the office of equal opportunity and compliance suggests a potential detrimental risk as a result of doing so.

(b) To be notified of the scheduled hearing in writing at least two business days in advance of the hearing.

Respondents and complainants may schedule an earlier hearing date if an earlier hearing date is agreed upon by the respondent and complainant and scheduled through the office of student conduct.

(c) To have up to one "conduct advisor" and up to one "support person" accompany a respondent or complainant throughout the disciplinary process.

(d) To participate in person or, upon request, have a logistical accommodation to participate outside of the hearing room (when necessary and/or requested in advance), during the entire proceeding except as per paragraph (C) of this rule.

(e) To be given an opportunity to present evidence, including witnesses on the student's or student organization's behalf.

(f) To question the respondent/complainant, witnesses, and investigators.

(g) To be informed of the outcome of the hearing in writing.

(h) To appeal, as defined in the code of student conduct and paragraph (D) of this rule.

(2) In addition to paragraphs (B)(1) of this rule, complainants of accusations including, but not limited to, sexual harassment, harassment, and physical violence maintain the following rights:

(a) Indirect questioning may be conducted at the discretion student conduct convener or administrative hearing officer, verbally or in writing, supplying questions to the student conduct convener.

(b) To submit a "victim impact statement" in writing for consideration by the hearing panel or administrative hearing officer if the accused is found in violation of the code of student conduct.

(3) An incident with multiple respondents may be administered in one hearing, at the discretion of the director of student conduct (or designee).

(4) Multiple complaints regarding the same respondent may be administered in one hearing, at the discretion of the director of student conduct (or designee). The respondent and complainant may request separate hearings for separate incidents.

(1) Student conduct hearings are administrative procedures and are not a legal process.

(2) Any member of the university community may provide information accusing a student or student organization (respondent) of violating the code of student conduct. Incident reports may be submitted to the director of student conduct (or designee) in writing. The director of student conduct (or designee) will determine if the allegations are within the parameters of university policy regarding the administration of student conduct (rule 3342-4-02 of the Administrative Code) and may assign appropriate prohibited conduct accusations based on the information provided.

(3) Action. Formal disciplinary action shall be instituted against a respondent only after the director of student conduct (or designee) has determined that such action, rather than medical or counseling services, or alternative conflict resolution is appropriate.

(4) Type of hearing or referral. A sanction hearing may be assigned for violations that, even with a finding of responsibility, may not lead to suspension or dismissal from the university. A hearing panel may be convened when a respondent does not accept responsibility for accusations, or when assigned by the director of student conduct (or designee). An administrative hearing may be assigned may be assigned by the director of student conduct (or designee) in cases where the accusation includes an alleged act of violence, significant personal or property damage, and/or the alleged behavior may be considered detrimental to the health or safety of the university. The office of student conduct sends written notification to the respondent(s) as per the code of student conduct and paragraph (C)(5) of this rule.

(a) Sanction hearing A sanction hearing is composed of one hearing officer and facilitated by a student conduct convener. A student conduct convener may serve as a sanction hearing officer and function in both roles.

If a respondent, any time prior to the start of deliberation, informs the hearing officer and/or student conduct convener that responsibility for one or more accusations is not accepted, the sanction hearing is nullified and a hearing panel may be scheduled. The sanction hearing process will immediately cease and the hearing panel process will follow the code of student conduct and paragraph (C)(12) of this rule.

(b) Hearing panel A hearing panel is composed of at least two and no more than three hearing officers and facilitated by a student conduct convener. The office of student conduct will attempt to include one student hearing officer on the hearing panel based on availability. The purpose of a hearing panel is to decide if a respondent is responsible for accusations, and if so, to apply sanctions. A student conduct convener may serve on a hearing panel and function in both roles.

(c) Administrative hearing. An administrative hearing panel is composed of one hearing officer appointed by the director of student conduct (or designee). The purpose of an administrative hearing is to decide if a respondent is responsible for accusations, and if so, to apply sanctions.

(d) Referral to alternative conflict resolution. A student or student organization may be referred to alternative conflict resolution in lieu of and/or in addition to a student conduct hearing.

(5) Notice. A respondent shall be sent a written (and/or electronic) letter that includes accusation(s) in addition to a copy of the corresponding incident report. A date and location for a hearing shall be set and sent in writing to the respondent(s) that will be no less than two business days and no more than thirty business days after the letter of accusation(s) and incident report has been sent. Time limits may be extended at the discretion of the director of student conduct (or designee) The letter of accusation(s) and incident report shall contain links to access information about the student conduct process, and the code of student conduct.

(6) Separate hearings. In proceedings involving more than one respondent, a separate hearing may be requested by a respondent or complainant, and granted at the discretion of the director of student conduct (or designee).

(7) Delaying a hearing. Upon request submitted in writing prior to a hearing, a delay in the hearing may be granted at the discretion of the director of student conduct (or designee). In all cases, the proceedings may not be delayed more than two times, for no more than thirty business days total.

(8) Conduct advisor. A student may have up to, but not more than, two persons serving as a conduct advisor. If an accommodation is required for a respondent or complainant, a person such as an interpreter, sign language communicator, or physical needs assistant may attend a hearing and is may not be counted as a conduct advisor.

(9) Support person. A student may have one person serving as a support person. A support person is an individual selected by either a complaintant or respondent to provie support to the student through the conduct process. A support person may not ask questions on behalf of a complainant or respondent. A support person may not serve in any other capacity in the hearing.

(10) Impartial hearing. Prior to the start of a hearing, a respondent and complainant may question a hearing officer regarding that person's ability to participate fairly in the hearing. Questions should be directed to the director of student conduct (or designee), who will decide whether or not to remove a hearing officer. If the director of student conduct (or designee) determines no changes are necessary the hearing will begin as scheduled; if changes are deemed to be necessary, a hearing may be delayed or rescheduled at the discretion of the director of student conduct (or designee).

(11) Standard of proof. A hearing officer or panel shall evaluate the points of view presented by the respondent(s), complainant(s), and police/investigators and shall determine by a preponderance of the evidence (more likely than not) if the respondent(s) engaged in behavior that is a violation of university rules. The deliberation of information presented will be conducted in a closed session(s).

(12) Closed hearings. All hearings are closed to the public. Attendees may include: respondent(s), complainant(s), police/investigator(s), hearing officer(s), student conduct staff /convener, conduct advisor(s), and support person(s). Witnesses will be allowed in the hearing room only for introductions and when the student conduct convener and/or hearing officer authorizes entry.

(a) In situations where it is known that the student conduct process is in progress addition to a pending, current, or potential legal process, Kent state university general counsel may attend the student conduct hearing.

(b) For sanction hearings, where the respondent has already accepted responsibility for the accusations, complainants may not be asked to participate in the hearing process.

(13) Failure to appear. If a complainant, respondent, or police/investigator fails to appear to a scheduled student conduct hearing, the hearing will proceed in accordance with student conduct procedures.

(14) Hearings. The office of student conduct shall create and make publicly available a guideline for hearing expectations that will include the following information:

(a) Decorum.

(b) Hearing proceedings.

(d) Student organization hearings.

(15) Deliberation. Deliberation is the meeting where the hearing officer(s) determine if a preponderence of the evidence has been reached to achieve a finding of responsibility. If a simple majority of hearing officers determine a rule(s) was violated, the hearing officer(s) will determine sanctioning. If there are two hearing officers in a hearing, both would need to agree that a rule(s) was violated for a finding of responisbility to be achieved. Deliberations are facilitated in a closed session with the hearing officer(s) and student conduct convener present.

(16) All student conduct hearing decisions are final, pending the appeal process.

(17) Communication of decisions. A letter containing the decisions of a hearing and the procedures for appeal shall be sent to the respondent(s) (and complainant(s) where appropriate). Individuals and appropriate members of the university community who are affected by/involved in the decision may also be notified, including but not limited to: the president, senior vice president for student life, dean of students, academic dean(s), academic advisor(s), university registrar, bursar, residence services, psychological services, DeWeese health center, center for student involvement, recreational services, department of athletics, and university police services.

If the respondent(s) is not present, the decision may be sent to the respondent's official Kent state university email address. If the respondent(s) is a student organization and is not present, the decision may be sent to the official Kent state university email addresses of minimally the president and vice president of the accused student organization.

(D) Appeals.

(1) Appeal of a decision from a student conduct hearing must be submitted by the respondent(s) or complainant(s) in writing to the office of student conduct within seven calendar days from the conclusion of the hearing (or the next available business day after seven calendar days for example holidays or recesses). An appeal must be submitted using the appeal form available through the office of student conduct. The office of student conduct compiles the written appeal and documentation from the respondent(s), complainant(s), police /investigator(s), the student's disciplinary file(s), the digital recording of the hearing, and any additional information provided by the hearing officer(s) and submits these materials to an appeal panel.

(2) Appeals may be made on the basis that:

(a) Procedural irregularity that affected the outcome of the matter; and/or

(b) New evidence that was not reasonably available at the time the determination regarding responsibility or dismissal was made, that could affect the outcome of the matter; and/or

(c) The hearing officer(s) had a conflict of interest or bias for or against any party participating in the hearing that affected the outcome of the matter; and/or

(d) For decisions resulting in separation from Kent state university only (including but not limited to suspension, dismissal, removal from university housing, and persona non grata): sanction(s) imposed were not appropriate for the conduct violation for which the respondent(s) was found responsible.

(3) If the office of student conduct receives an appeal that does not meet any of the criteria listed in paragraph (D)(2) of this rule, it may reject the appeal.

(4) The director of student conduct (or designee) has the discretion to extend the date to appeal process timelines for extenuating circumstances.

(5) Composition. An appeal panel is composed of at least two Kent state university faculty, staff, and/or student hearing officers appointed by the senior vice president for student life (or designee) who are trained by the director of student conduct (or designee). No member of the appeal panel shall have participated in the original hearing in any capacity.

(6) Authority. The senior vice president for student life (or designee) may:

(a) Accept or deny an appeal depending on the basis of the appeal, and/or

(b) Alter prohibited conduct accusation, and/or

(d) Alter or reverse any sanction decision, and/or

(e) Remand the case to another hearing. A case may not be remanded more than once.

(7) Timeline. An appeal panel will provide a recommendation in writing to the senior vice president for student life (or designee) within fifteen calendar days of receipt of the appeal. The senior vice president for student life (or designee) shall provide a written decision within fifteen calendar days of receipt from an appeal panel. The decision will be provided to the respondent(s) and complainant(s) in writing from the office of student conduct.

(8) Appeal decisions made by the senior vice president for student life (or designee) are final.

(E) Interim actions. When the senior vice president for student life (or designee) has reasonable cause to believe that a student(s) or student organization(s) may pose a risk to the safety or well-being of those involved or others in the university community, the student(s) or student organization(s) may be issued an interim action. Interim actions may include but are not limited to: no contact order(s); restriction from specific classes, campus facilities or locations; requirement to secure a psychological evaluation; cease and desist mandates; restriction from facilitating or participating in student organization business or activities; suspension of student status or student organization recognition; etc. An interim action shall remain in effect until removed or altered by the senior vice president for student life (or designee) or as the result of the student conduct process. A student or student organization may challenge an interim action in writing to the senior vice president for student life. Failure to comply with an interim action may result in a referral to the office of student conduct and/or may involve a criminal process.

(1) Interim suspension. An interim suspension immediately revokes a student's or student organization's access from all or any specific portion of university premises, university-related activities and/or registered student organization activities. An interim suspension will be confirmed by a written notice and shall remain in effect until the conclusion of an administrative hearing, student conduct hearing, or decision by the senior vice president for student life or designee). Such action may occur in conjunction with Ohio Campus Disruption Act (House Bill 1219) proceedings, at the discretion of the senior vice president for student life (or designee). A student or student organization may challenge an interim suspension in writing to the senior vice president for student life (or designee). Failure to comply with an interim suspension may result in a referral to the office of student conduct and/or the Kent state university police services.

(F) Voluntary and involuntary withdrawal. Rule 3342-4-02.5 of the Administrative Code is applied when a health emergency or condition renders a student's continued participation in university academics, programs, or services impossible, impractical or unsafe to any member of the university community. Voluntary and involuntary withdrawal may not preclude the student conduct process from occurring. In these specific instances, at the discretion of the senior vice president for student life (or designee), the student conduct process may be indefinitely delayed, and the student placed on ineligible hold, thus prohibiting future class registration. If/when the student attempts to re-enter the university, the pending student conduct proceedings may be reinstituted.

(G) Student organizations registered with the university. Resolution of a student organization issue pertaining to an alleged violation of university policy will be addressed through the student conduct process. This may include but is not limited to recognized student organizations described in rule 3342-4-11 of the Administrative Code. Student organizations may be investigated and/or directly referred to the office of student conduct for adjudication. The dean of students (or designee) may receive compliants, determine interim actions if necessary, and/or coordinate investigations for allegations against student organizations.

(1) Investigations. The dean of students (or designee) may assign investigators to review allegations against student organizations for any potential violation of the code of student conduct including but not limited to, alcohol, controlled substances, hazing, physical violence, sexual assault, sexual harassment, or weapons. The dean of students (or designee) may use the information in the investigative report to:

(a) Determine no further action is necessary; and/or

(b) Require interim actions as described in paragraph (E) of this rule; and/or

(c) Require an administrative action including but not limited to an informal warning or a required administrative conversation; and/or

(d) Referral to the office of student condduct for adjudication.

(2) A student organization and its officers and membership may be held collectively and individually responsible when violations of the code of student conduct by the organization, or its members take place. A student organization and/or individual members of a student organization alleged to have violated university rules, regulations, or policies may be referred to the office of student conduct for adjudication. If an incident involving a student organization is forwarded to the office of student conduct for adjudication, minimally the president and vice president (or equivalent executive positions) are considered representatives of the student organization, and will be provided notice in accordance with paragraph (C)(5) of this rule for participation in the student conduct process. The student organization/campus advisor may also be notified.

(3) Disciplinary hearings for student organizations follow paragraphs (C)(1) to (C)(17) of this rule.

(H) All-university hearing board. As stated in the university undergraduate student senate charter (provided for in rule 3342-2-08 of the Administrative Code), the all university hearing board is established to recommend sanctions regarding the violation of university rules and regulations. In addition, the all university hearing board is vested with the judicial authority for the undergraduate student government (USG).

Jurisdiction. With regard to undergraduate student government, the all university hearing board shall have jurisdiction to hear and decide all cases concerning:

(1) Interpretations of the charter of the USG of Kent state university.

(2) The legality, with respect to this charter, of all USG resolutions and bills.

(3) Charges of fraud, malfeasance, or illegal procedure taking place within any general student election.

(4) Disputes between student organizations or between a student or students and any organization or organizations.

(I) Alternative conflict resolution.

(1) Alternative conflict resolution (ACR) is an informal option for seeking redress with an issue(s). ACR may be available for issues pertaining to students or student organizations. If all persons personally and directly affected by the conflict agree to attempt resolution through an alternative process (such as mediation, facilitated dialogue, etc.) and the director of student conduct (or designee) has not already assigned the formal student conduct process, than an ACR process may be available. The nature of some conflicts, especially those involving violence, may not be appropriate for ACR options.

(2) Participation in an ACR process may or may not result in an agreement or resolution. When a mutually satisfactory resolution is reached, the situation is considered resolved with no disciplinary record being maintained. Resolutions reached through ACR may not be appealed. If a resolution is not achieved through an attempt at ACR and the matter involves a potential violation of university policy, a complainant may initiate the formal disciplinary process from the university policy regarding administration of student conduct provided for in rule 3342-4-02 of the Administrative Code.

(3) The director of student conduct (or designee) may refer incidents to ACR in lieu of adjudication. Failure of a student or student organization to make a good faith and timely effort with ACR may result in the case being referred back to student conduct for adjudication.

(J) Ohio Campus Disruption Act. The Ohio Campus Disruption Act, passed by the 108th Ohio General Assembly (House Bill 1219), directly affects the operation of state universities in Ohio. The Act has specific ramifications for university students, faculty, and staff. In essence, any individual who commits an act of violence and is arrested for that violation is subject to immediate suspension from the university. The act reads in part that a student, faculty or staff member, or employee of a college or university which receives any state funds in support thereof who is arrested for any of the so-called "trigger" offenses listed within division (A)(9)(a) of section 2901.01 of the Revised Code shall be afforded a hearing, as provided in this act, to determine whether the accused person shall be immediately suspended from that college or university. Such hearings shall be held within not more than five days after an arrest of the accused person, subject to reasonable continuances for good cause shown. Continuances shall not exceed a total of ten days. If at the hearing the referee, not affiliated with the university, finds by a preponderance of the evidence that the person whose suspension is being considered committed any of the specified trigger offenses, the referee shall order the person suspended. Except for cases in which the good order and discipline of a college or university will be prejudiced or compromised thereby, the referee may permit the person to return to the college or university on terms of strict disciplinary probation. Subsequent violation of the terms of the probation automatically causes the provisions of the Ohio Campus Disruption Act to go into effect. Based on section 3345.23 of the Revised Code, the conviction of a student, faculty or staff member, or employee is cause for dismissal or suspension pursuant to section 3345.22 of the Revised Code.

(K) Family Educational Rights and Privacy Act (FERPA). Kent state university complies with the Family Educational Rights and Privacy Act of 1974 in its maintenance of student educational records. This act was established to protect the privacy of educational records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction or deletion of inaccurate or misleading data through informal and formal hearings. Disciplinary records fit within the purview of FERPA.

(1) Parental notification. Pursuant to the Family Educational Rights and Privacy Act, the office of student conduct may send written notice to the parents and/or legal guardians of a student under twenty-one years of age who is found to be responsible for violating any state or local laws pertaining to possession, consumption, or inappropriate sale of any alcoholic beverages or controlled substances.

(L) Student disciplinary records.

(1) All hearings are digitally recorded. Recordings may be listened to or viewed by students wishing to appeal a decision. Recordings will be provided to the student only at the student's request. Digital recordings are maintained as part of the disciplinary record.

(2) All student disciplinary records are maintained by the office of student conduct in accordance with the federal Family Educational Rights and Privacy Act, all state of Ohio laws, and the Kent state university records retention policy. See university administrative policy regarding public records (provided for in rule 3342-5-15.1 of the Administrative Code) for further details.

(3) Notation of a disciplinary record in any case shall not appear on a student's official transcript.

(M) Revisions and applicability.

(1) Revisions. Throughout any given year, changes to the code of student conduct may be approved. As members of the university community, students are encouraged to be aware of any public announcements concerning changes to the rules and regulations governing student behavior. Updates and other changes to the code of student conduct shall be submitted the director of student conduct.

(2) Applicability. The rule and the code of student conduct reflect language found in various university policies and procedures located in the Kent state university policy register. Revisions, changes or updates to the policy register are considered the authority in situtions where conflicting information exists.

Last updated August 29, 2025 at 7:46 AM

History

Effective: August 29, 2025
Promulgated Under: 111.15

Ohio Adm.Code 3342-2-08