29 Ill. Adm. Code | Title 29 Ill. Adm. Code — Emergency Services, Disasters, and Civil Defense

Chapter I ILLINOIS EMERGENCY MANAGEMENT AGENCY SUBCHAPTER a: GENERAL ADMINISTRATION

Part 115 Conference Registration and Fees

29 Ill. Adm. Code 115.10 Scope

Except as otherwise specifically exempted, this Part applies to all persons who attend Illinois Emergency Management Agency sponsored conferences.

29 Ill. Adm. Code 115.20 Definitions

"Director" means the Director of the Illinois Emergency Management Agency.

"IEMA" means the Illinois Emergency Management Agency.

29 Ill. Adm. Code 115.30 Exemptions

a) All employees of IEMA and conference speakers shall be exempt from the fee specified in Section 115.40. These individuals are still required to register for the conference.

b) The Director may exempt individuals from the fee specified in Section 115.40 as he/she deems appropriate. These individuals are still required to register for the conference.

29 Ill. Adm. Code 115.40 Registration and Fees

a) Individuals attending IEMA-sponsored conferences shall register as instructed by IEMA. Online registration will be provided through IEMA's website (https://www.illinois.gov/iema).

b) Unless specifically exempted, conference fees are required for each registration.

c) Fees for all IEMA-sponsored conferences shall be a maximum of $100. Fees will be set by IEMA depending on federal and State funding available for each conference. Fee schedules and the deadline for refunds, if appropriate, will be provided at the time IEMA begins accepting registrations for the conference.

Chapter I Illinois Emergency Management Agency and Office of Homeland Security

Subchapter a General Administration

Part 120 State Not-for-Profit Security Grant Program

29 Ill. Adm. Code 120.10 Purpose and Scope

a) This Part establishes the criteria for State grants to not-for-profit organizations at high risk of threats, attacks, or acts of terrorism. The grants shall be used to assist the not-for-profit organizations in preventing, preparing for, or responding to acts of terrorism. This Part along with GATA, the GATA Rule, and the Agency GATA Rule, also establishes application requirements and procedures for submission of grant applications and the issuance of grant funds.

b) Grants under this Part will be issued only to those eligible not-for-profit organizations that demonstrate through the application process that their facilities, activities, and the individuals visiting their facilities and involved in their activities are at a high risk for threats, attacks, and acts of terrorism.

29 Ill. Adm. Code 120.15 Definitions

"Act" means the Illinois Emergency Management Agency Act [20 ILCS 3305].

"Agency GATA Rule" means 44 Ill. Adm. Code 7030, General Grantmaking of the Illinois Emergency Management Agency.

"Applicant" means an eligible not-for-profit organization.

"GATA" means the Grant Accountability and Transparency Act [30 ILCS 708].

"GATA Rule" means the administrative rules of the Governor's Office of Management and Budget found at 44 Ill. Adm. Code 7000.

"Grant Performance Period" means a 3-year period beginning and ending as specified in the Grant Agreement, unless extended by the Agency.

"Grant Recovery Act" means the Illinois Grant Funds Recovery Act [30 ILCS 705].

"Grantee" means an applicant awarded a grant under this Part in accordance with GATA, the GATA Rule, and the Agency GATA Rule.

"High Risk", for the purposes of this Part, means that there is an elevated or extreme probability that the organization will encounter threats, attacks, or acts of terrorism due to their profile, ideology, mission, or beliefs and failure to take adequate security measures will result in the increased odds of injury to the public, loss of life, or destruction to property.

"IEMA-OHS" or "Agency" means the Illinois Emergency Management Agency and Office of Homeland Security.

"Management and administrative costs" means costs for activities that are directly related to the management and administration of the grant award such as financial management and monitoring. These costs must be based on actual expenses or known contractual costs and are not operational costs. Examples of management and administrative costs are travel, meeting-related expenses, and salaries of full/part-time staff in direct support of the program, preparing and submitting required programmatic and financial reports, establishing and/or maintaining equipment inventory, documenting operational and equipment expenditures for financial accounting purposes, and responding to official informational requests from state and federal oversight authorities.

"NOFO" means the Notice of Funding Opportunity issued by IEMA-OHS.

"Not-For-Profit Organization" means an organization exempt under Section 501(c)(3) of the federal Internal Revenue Code or exempt from the requirements of Section 501(c)(3).

"Project" means all eligible preparedness activities under the federal Nonprofit Security Grant Program and those deemed eligible by the Director of IEMA-OHS.

"Project Site" means all buildings at the physical location with the same address where the funding will be used to complete the Project as specified in the application.

"Terrorism" means the use of threats, force, or violence against persons or property in violation of the criminal laws of the United States or the State of Illinois for purposes of intimidation, coercion, or ransom based on the organization's profile, ideology, mission, or beliefs.

"Vulnerability Assessment" means an in-depth analysis of the building functions, systems, and site characteristics to identify building weaknesses and lack of redundancy, and determine mitigations or corrective actions that can be designed or implemented to reduce the vulnerabilities. A vulnerability assessment should be performed for existing buildings and renovations. The vulnerability assessment provides a basis for determining mitigation and security enhancement measures.

29 Ill. Adm. Code 120.20 Eligibility and Project Requirements

a) Pursuant to Section 5(g-5) of the Act, only not-for-profit organizations which are exempt from federal income taxation under Section 501(c)(3) of the federal Internal Revenue Code that are at high risk of a threat, attack, or acts of terrorism are eligible for this grant.

b) The location of the project, as identified by the applicant during the application process, shall be in the State of Illinois and shall remain located in the State for a minimum of 5 years after the end of the grant performance period. The agency may consider and provide written approval for relocation of security equipment, but only when the grantee will no longer occupy the premises where the security equipment is located, conditions and criteria for awarding the grant have not changed, and the new location is within the State.

c) Eligible projects shall not duplicate, in part or in whole, a project included under any awarded federal grant or in a pending federal grant application in order to ensure that funds awarded under the program are used to supplement existing federal funds and not replace, i.e., supplant, funds appropriated for the same purpose. Applicants may apply for project funding on the State application in the same AEL category as the federal application as long as the requested funds are a supplement to the federal funding. Applicants shall provide specific distinguishable information about the project for the AEL category on the application in order for the Agency to approve the application.

d) Eligible Projects.

Projects eligible for funding include all eligible preparedness activities under the federal Nonprofit Security Grant Program, including, but not limited to physical security upgrades, security training exercises, preparedness training exercises, and contracting with security personnel. Project funding shall be awarded subject to the appropriation for this program.
The Director of IEMA-OHS may deem other security upgrades, not provided under the federal Nonprofit Security Grant Program, eligible projects under this State program. Additional security upgrades, not provided under the federal Nonprofit Security Grant Program, may be deemed eligible under this subsection. The Director, in coordination with the Governor's Homeland Security Advisor, may establish additional security upgrades that are consistent with the strategic priorities in the State of Illinois' Homeland Security Strategy 2024-2028 or updated strategy https://iemaohs.illinois.gov/content/dam/soi/en/web/iemaohs/hs/documents/vision.pdf and U.S. Department of Homeland Security and Federal Emergency Management Agency national priorities for current and emerging threats. Additional security upgrades deemed eligible, e.g., cybersecurity enhancements, public warning systems, and physical security enhancement equipment that are developed with new technology, will be identified in the Notice of Funding Opportunity (NOFO).
The applicant may request up to 5% of the total grant award for management and administration costs. Such management and administration costs shall be included in the requested grant award amount, rather than in addition to the requested amount.

AGENCY NOTE: The amount of funding granted for management and administration costs will be adjusted according to the actual amount spent during the grant performance period. For example, an applicant requests 5% of the total grant award for management and administrative costs and $150,000 is awarded. The grantee spends only $100,000 of the grant award. The grantee will receive only $5,000 in management and administration costs, not the original $7,500 anticipated.

Indirect Costs: The applicant may request indirect costs consistent with the GATA Rule (44 Ill. Adm. Code 7000). The indirect costs shall be included in the requested grant award amount, rather than in addition to the requested amount.

e) Prohibitions.

Applicants should check SAM.gov (https://sam.gov/content/exclusions) for exclusions and prohibited uses to prevent entering into a prohibited transaction.
An applicant awarded grant funding may be required to certify that it is in compliance with applicable federal, State and local prohibitions in the grant agreement described in Section 120.50.

History

Source: Amended at 50 Ill. Reg. 11085, effective July 20, 2026

Chapter I Illinois Emergency Management Agency and Office of Homeland Security

Subchapter a General Administration

Part 120 State Not-for-Profit Security Grant Program

29 Ill. Adm. Code 120.30 Application Requirements

a) IEMA-OHS will make grant awards through a competitive application process to organizations that meet the eligibility requirements in Section 120.20 and that are approved for funding based upon a completed and approved application. Grant awards shall be made contingent on funding.

b) Eligible organizations may apply for funding for one site or multiple sites as long as the maximum funding amounts identified in the NOFO are not exceeded. Each site must have its own application and vulnerability assessment.

c) On the application, applicants shall:

Indicate the legal name of the applicant;
Provide a point of contact for the project including email address;
Provide documentation confirming the applicant meets the requirement in Section 120.20(a). Applicants shall provide documentation indicating they are exempt under Section 501(c)(3) of the federal Internal Revenue Code or exempt from the requirements of Section 501(c)(3);
Provide a specific description of the applicant's profile, ideology, mission, and beliefs and a specific explanation of how the organization is high risk for threats, attacks, or acts of terrorism;
Provide documentation or a narrative indicating compliance with Section 120.30(d).
Provide specific evidence and information identifying and substantiating a high risk designation, including prior or current threats, attacks, or acts of terrorism against the not-for-profit organization. The applicant may also include information regarding threats, attacks, or acts of terrorism against other similar organizations that have the same profile, ideology, mission, or beliefs that they believe helps substantiate the high risk designation for their organization;
Indicate the symbolic or strategic value of one or more of the applicant's sites that renders the project site a high risk for the target of a threat, attack, or act of terrorism;
Describe the proposed project and discuss potential consequences to the organization if the project site is damaged, destroyed, or disrupted by a threat, attack, or act of terrorism.
Describe how the grant funds will be used to integrate organizational preparedness with broader State and local preparedness efforts as described by the Agency in the State of Illinois Homeland Security Strategy 2024-2028;
Submit a vulnerability assessment conducted by experienced security, law enforcement, or military personnel, or an agency-approved or federal Nonprofit Security Grant Program self-assessment tool within the last three years, or since the most recent security improvements if they occurred within the last three years. If a self-assessment tool is used, provide a list of law enforcement officials or other subject matter experts consulted, if applicable;
Describe how the grant award and proposed project will be used to address the vulnerabilities identified pursuant to subsection (c)(10).
Provide a description of any equipment compatibility considerations;
Provide a project budget and timeline;
If the project affects leased property, provide a copy of a long-term lease agreement that extends a minimum of five years from the date of the application or provide a written attestation/commitment to remain at the leased property for this period of time; and
Submit any other relevant information requested by IEMA-OHS to support or supplement the information provided in the grant application.

d) The Illinois State Agency Historic Resources Preservation Act [20 ILCS 3420/4] requires notification to and review by the Illinois Department of Natural Resources (IDNR) of State agency undertakings (including projects funded by State grants) that can result in changes in the character or use of historic property, if any historic property is located in the area of potential effects. Applicants should confirm prior to submitting an application that this requirement is not applicable. Further information concerning this requirement can be found at https://www2.illinois.gov/dnrhistoric/Pages/default.aspx. Applicants can also contact IEMA-OHS's State Historic Preservation Office (SHPO) Coordinator with questions.

29 Ill. Adm. Code 120.40 Application Submission and Notification of Grant Award

a) Grant opportunities and awards will be administered in a manner that complies with all State requirements, including, but not limited to, GATA, the GATA Rule, and the Agency GATA Rule. Applicants and grantees shall review all application materials and grant award documents which will include the specific applicable requirements for the grant opportunity.

b) The NOFO will be published utilizing multiple methods of communication pursuant to the Act, including posting on IEMA-OHS's website.

c) Subject to appropriation, the grant application period shall be open for no less than 45 calendar days during the first application cycle each fiscal year, unless IEMA-OHS determines that a shorter period is necessary to avoid conflicts with the annual federal Nonprofit Security Grant Program funding cycle.

d) The NOFO shall include the period for submission of applications, including applicable deadlines. Applicants shall submit grant applications as indicated in the NOFO and this Part. Incomplete or late applications will not be considered.

e) IEMA-OHS may extend the application period or open additional application periods depending on funding provided by the Illinois General Assembly. This grant program shall only be available for as long as funding is appropriated by the Illinois General Assembly for this purpose.

f) An applicant may submit only one application for funding per project site per application period. An applicant may apply for multiple project sites as indicated in Section 120.30(b) and the NOFO.

g) The grant is for a three-year performance period; however, the Agency may extend the grant performance period for good cause upon request by the grantee. Projects supported by this grant may not begin or end outside the dates specified in the grant agreement described in Section 120.50, unless extended in writing by the Agency.

h) This is a competitive grant program. IEMA-OHS reserves the right to deny any grant application or to provide reduced funding to any grantee.

i) Grants will be awarded following a merit review by IEMA-OHS pursuant to GATA, GATA Rule and the agency's GATA Rule. In evaluating the applications, IEMA-OHS will consider the criteria listed below:

The high risk of the applicant's organization for threats, attacks, or acts of terrorism;
The necessity of the funding based on the vulnerability assessment provided by the applicant;
The ability of the proposed project to enhance the safety of the organization;
Coordination with broader State and local preparedness as described by the agency in the NOFO;
Sustainability of the project, specifically including compliance with Section 120.20(c) and review of proposed eligible equipment interoperability with existing equipment (if applicable);
An evaluation of the likelihood of project completion during the grant performance period;
Equity: 10 additional points will be added to the scores of applicants that are located within a disadvantaged community and demonstrate how they serve a disadvantaged community or population. The Council on Environmental Quality's Climate and Economic Justice Screening Tool (CEJST) will be used to identify these applicants using the address of their physical location; and
The availability of funding and whether applicants have received funding previously on the federal or State program.

j) For projects and applicants that meet the eligibility requirements, grant awards will be prioritized for applicants with the highest risk of threats, attacks, and acts of terrorism. Therefore, this criterion will be weighed most heavily during the merit review process. IEMA-OHS shall determine, in consultation with other State agency partners, utilizing the information provided during the application process and information obtained from the Agency's Office of Homeland Security, whether the applicant is at high risk of being subject to threats, attacks, or acts of terrorism.

k) Notification will be sent to the point of contact indicated in the application when final grant funding allocations have been determined.

l) Appeals. Appeals for this grant program shall follow the process provided in 44 Ill. Adm. Code 7000.350(g). All appeals shall be submitted in writing to the Deputy Director of the Agency's Office of Homeland Security.

29 Ill. Adm. Code 120.50 Grant Agreement and Payment

a) IEMA-OHS shall execute a grant agreement with each applicant to whom a grant is awarded. The grant agreement shall specify the parties to the grant, the grant performance period, the amount of the grant, that unspent grant funds shall be returned to the State as required by the Illinois Grant Funds Recovery Act [30 ILCS 705] and other applicable federal and State law, that the State of Illinois may audit records required to be maintained to verify that grant funds were used for permissible uses under the grant, that the grant agreement shall cease if funds for the grant are not appropriated by the General Assembly, and any other standard provisions required to be included in grant agreements entered into by the State.

b) IEMA-OHS will send the grant agreement for signature to the point of contact indicated in the application. The grant agreement must be signed by both the grantee and IEMA-OHS prior to funding being disbursed.

c) Following execution of the grant agreement, a grantee shall submit a copy of documents that verify expenditures or anticipated expenditures to IEMA-OHS for review in accordance with the approved project budget.

d) For all eligible expenditures, IEMA-OHS will pay grantees by the advance payment method, reimbursement method, or working capital advance method may either reimburse a grantee for eligible expenditures or advance funds to a grantee for eligible expenditures, but only upon the grantee's submission of an accepted bid, invoice, or other official document showing the exact cost of the expenditure. For the reimbursement method, the grantee shall provide documentation (i.e., receipt) that the exact cost of the expenditure was paid to the vendor. Grantees shall submit all bids, invoices, or other official documents showing the exact cost of an expenditure in the format and method prescribed in the grant agreement or as otherwise directed by IEMA-OHS. Invoices must include only allowable incurred costs that have been paid by the grantee.

AGENCY NOTE: Nothing in these rules shall exempt a grantee from complying with applicable procurement requirements.

Advance Payment Method. For the advance payment method, the grantee shall submit a request as indicated in the NOFO and include the information in subsection (d)(1)(A). Approval and administration of advance payments shall be governed by subsections (d)(1)(B) through (G).

A) An Advance Payment Request Cash Budget Template (Cash Budget). Cash budgets must be signed by either the Chief Executive Officer (or equivalent) or Chief Financial Officer (or equivalent) for the grantee. The executive's signature certifies that their entity complies with the requirements set forth in 2 CFR 200.302 (Financial Management) and 44 Ill. Adm. Code 7000.120(b)(i)(A) (Advance Payments). The cash budget must demonstrate the estimated monthly cash requirements for each month of the grant performance period.

B) If advance payment is requested, prior to approval, IEMA-OHS will perform or secure an assessment to ensure compliance with the specific language of GATA and any rules adopted pursuant to GATA. If the assessment does not ensure compliance with GATA and the rules promulgated thereunder, then IEMA-OHS may deny the request for advance payment. Any grantee that has a high risk category as a result of the internal control questionnaire required by GATA shall not be approved for advance payment.

C) Upon approval by IEMA-OHS, advance payments shall be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the grantee in carrying out the purpose of the approved project. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the grantee for project costs. Additionally, the grantee must make timely payments to contractors.

D) Upon approval for advance payment, an initial payment will be processed in an amount equal to the first three months' cash requirements as reflected in the submitted advance payment cash budget.

E) Subsequent advance payments will be made quarterly based on the invoices submitted to IEMA-OHS and will be adjusted up or down, based on a comparison of actual cumulative expenditures to cumulative advance payments, to date.

F) Grantees that do not expend all advance payment amounts by the end of the grant performance period or that are unable to demonstrate that all incurred costs were necessary, reasonable, allowable, or allocable as approved in their respective grant budget, shall return the funds within 45 days or be subject to grant funds recovery.

Reimbursement Method. Grantees will be paid via the reimbursement method or when they do not meet the requirements of subsection (d)(1), upon a grantee's request to use the reimbursement method of payment, or as stipulated in a specific condition. Grantees that have specific conditions noted in their grant agreement for any of the following items shall be paid using the reimbursement method:

A) Fiscal and administrative high risk (weak internal controls);

B) Having a history of failure to comply with general or specific terms and conditions of the grant agreement or any other grants issued by the State of Illinois;

C) Failure to meet expected performance goals as described in 2 CFR 200.211 or their project deliverables as stated in their applicable grant agreement; or

D) Otherwise not financially or programmatically responsible.

Working Capital Advance Method. If the grantee cannot meet the requirements of the advance payment method provided in subsection (d)(1) and IEMA-OHS has determined that reimbursement is not feasible because the grantee lacks sufficient working capital, IEMA-OHS may provide funding on a working capital advance basis. Under the working capital advance method, IEMA-OHS shall advance payments to the grantee to cover its estimated disbursement needs for initial start-up costs and up to two months of program expenses, not to exceed 25% of the total award amount. The grantee during the application process shall demonstrate a need for the advance funds to commence a project. The remaining grant funds shall be paid through the reimbursement method after the grantee presents sufficient supporting documentation of expenditures for eligible activities. The working capital advance method shall not be used if the reason for the working capital advance is the unwillingness or inability of IEMA-OHS to provide timely advance payments to the grantee to meet the grantee's actual cash disbursements.

29 Ill. Adm. Code 120.60 Audit, Grant Fund Recovery, and Records Retention

a) Grant funds shall be used exclusively for the project identified in the grant application and shall be expended in accordance with this Part and the grant agreement.

b) Grantees shall maintain documentation of expenditures under the grant for a minimum of five years after the termination of the grant performance period. Documentation shall be maintained so that it is readily accessible during an audit.

c) The State of Illinois shall have the right to inspect equipment procured and to audit and obtain copies of the books, records, and any other recorded information of the grantee related to grantee expenses for which grantee received compensation under this Part.

d) The State of Illinois shall have the right of recovery of the grant funds in accordance with the provisions and procedures of the Illinois Grant Funds Recovery Act [30 ILCS 705], Grant Accountability and Transparency Act [30 ILCS 708], the GATA Rule, and the Agency GATA Rule.

29 Ill. Adm. Code 301.110 Purpose, Scope, Applicability

a) In order to ensure that the State of Illinois will be prepared to and will adequately deal with any disaster, preserve the lives and property of the people of this State and protect the public peace, health and safety in the event of a disaster [20 ILCS 3305/2], the purposes of this Part are:

To encourage local policy makers and emergency services and disaster agencies (ESDAs) to plan and coordinate a comprehensive emergency management strategy to include the five core mission areas of prevention, protection, response, recovery and mitigation; and
To establish requirements for:

A) Emergency management programs;

B) Emergency operations plans;

C) Exercises of emergency operations plans;

D) Accreditation of ESDAs;

E) Workers' compensation coverage and workers' occupational diseases coverage for volunteers; and

F) The Emergency Management Performance Grant program pursuant to 20 ILCS 3305/5(j) and (k) [P.A. 103-999].

b) The provisions of this Part apply to all emergency services and disaster agencies established pursuant to the Illinois Emergency Management Agency Act [20 ILCS 3305].

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.120 Definitions

All definitions set forth in this Section have the following meanings throughout this Part, unless specifically provided otherwise. Words and terms not defined have the meanings set forth in the Illinois Emergency Management Agency Act.

"Act" means the Illinois Emergency Management Agency Act [20 ILCS 3305].

"Persons with Access and Functional Needs" means individuals who need assistance due to any condition (temporary or permanent) that limits the person's ability to act during a disaster. Persons with access and functional needs may include, but are not limited to: persons with disabilities; seniors; and persons with limited English proficiency, limited access to transportation, or limited access to financial resources to prepare for, respond to, and recover from a disaster.

"Accreditation" means recognition of an emergency services and disaster agency by the Agency, in accordance with the requirements of Section 301.510.

"After Action Report" or "AAR" means a document intended to capture observations of an event and make recommendations for post-event improvements.

"Agency" means the Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS).

"Annex" means descriptions in the emergency operations plan of policies, processes, roles and responsibilities that agencies and departments carry out before, during and after any disaster. Annexes focus on critical operational functions and entities responsible for those functions.

"Assumptions" means the information, facts and data treated as true for development of the emergency operations plan.

"Concept of Operations" means the overall approach of the political subdivision to the management of a disaster, such as who directs response efforts, what should happen, and when it should happen, including, but not limited to, how the political subdivision will implement the concepts and procedures of a recognized incident command system.

"Coordinator" means the person appointed in accordance with Section 10(i) of the Act by, the principal executive officer of a political subdivision with the duty of coordinating the emergency management programs of that political subdivision.

"Damage Assessment" means appraising or determining the number of injuries and deaths, damage to public and private property, and status of key facilities and services (e.g., hospitals and other healthcare facilities, fire and police stations, communications networks, water and sanitation systems, utilities, transportation networks) resulting from a disaster.

"Director" means the director of the Illinois Emergency Management Agency and Office of Homeland Security.

"Disaster" means an occurrence or threat of widespread or severe damage, injury or loss of life or property resulting from any natural or technological cause, including but not limited to fire, flood, earthquake, wind, storm, hazardous materials spill or other water contamination requiring emergency action to avert danger or damage, epidemic, air contamination, blight, extended periods of severe and inclement weather, drought, infestation, critical shortages of essential fuels and energy, explosion, riot, hostile military or paramilitary action, public health emergencies, cyber incidents or acts of domestic terrorism. [20 ILCS 3305/4]

"Emergency Management" means the efforts of the State and the political subdivisions to develop, plan, analyze, conduct, provide, implement and maintain programs for disaster mitigation, preparedness, response and recovery. [20 ILCS 3305/4]

"Emergency Management Program" means a comprehensive and integrated approach to building, sustaining, and improving the capability to mitigate against, prepare for, respond to, and recover from a disaster.

"Emergency Operations Center" or "EOC" means a physical, virtual or hybrid location in a permanent or temporary facility where policy and strategic management decisions are made during a disaster or disaster exercise.

"Emergency Operations Plan" or "EOP" means the written plan of the State and political subdivisions describing the organization, mission, and functions of the government and supporting services for responding to and recovering from disasters and shall include plans that take into account the needs of those individuals with household pets and service animals following a disaster. [20 ILCS 3305/4]

"EPCRA means the Illinois Emergency Planning and Community Right-to Know Act [430 ILCS 100].

"Emergency Services and Disaster Agency" or "ESDA" means the agency by this name, by the name Emergency Management Agency, or by any other name that is established by ordinance within a political subdivision to coordinate the emergency management program within that political subdivision and with private organizations, other political subdivisions, the State and federal governments. [20 ILCS 3305/4]

"Emergency Support Functions Annex" or "ESF Annex" means the grouping of governmental and private sector entities and resources into an organizational structure to provide capabilities and services during a disaster.

"Exercise" means an event or activity delivered through discussion or action to develop, assess, or validate capabilities to achieve planned objectives.

"FEMA" means the Federal Emergency Management Agency.

"Functional Annex" means individual sections of the EOP focused on missions (e.g., communications, damage assessment, private sector coordination). These annexes describe: the organizations that support the function and the actions, roles, responsibilities, resources, capabilities, and authorities that each organization brings to the response. Functional annexes describe how the political subdivision manages the function before, during, and after a disaster.

"Goals" means a general statement that indicates the intended solution to an identified problem.

"Homeland Security Exercise and Evaluation Program" or "HSEEP" means a set of guiding fundamentals for exercise programs, as well as a common approach to exercise program management, design and development, conduct, evaluation, and improvement planning, identified in FEMA's "Homeland Security Exercise and Evaluation Program" (January 2020). Further information regarding HSEEP may be found on FEMA's website at https://www.fema.gov/emergency-managers/national-preparedness/exercises/hseep.

"Improvement Plan" or "IP" means a document that includes a consolidated list of corrective actions, responsible parties, and a timeline for completion.

"Incident Action Plan" or "Action Plan" means an oral or written plan containing the objectives established by the incident commander or unified command and addressing tactics and support activities for the planned operational period, generally 12 to 24 hours.

"Incident Command" means a single incident commander or unified command that is responsible for the overall management of an incident. The Command and General Staff support the incident command to meet the needs during an incident.

"Integrated Preparedness Plan" or "IPP" means a document for combining efforts across the elements of the Integrated Preparedness Cycle to make sure that a jurisdiction or organization has the capabilities to handle threats and hazards

"Local Emergency Planning Committee" or "LEPC" means the committee appointed in each emergency planning district by the State Emergency Response Commission pursuant to EPCRA.

"Mandated Emergency Services and Disaster Agency" or "Mandated ESDA" means each ESDA required to be established pursuant to Section 10 of the Act including each multiple county ESDA established in accordance with Section 301.140.

"Mitigation" means activities and capabilities necessary to reduce the loss of life and property by lessening the impact of disasters.

"National Incident Management Systems" or "NIMS" means guidance from FEMA for all levels of government, nongovernmental organizations, and the private sector to work together to prevent, protect against, mitigate, respond to, and recover from incidents. The U.S. Department of Homeland Security's Federal Emergency Management Agency's publication titled "National Incident Management System Third Edition" (October 2017), may be obtained from the U.S. Department of Homeland Security FEMA, P.O. Box 10055, Hyattsville, MD 20782-8055 and online at https://fema.gov/sites/default/files/2020-07/fema_nims_doctrine-2017.pdf.

"Non-Mandated Emergency Services and Disaster Agency" or "Non-Mandated ESDA" means an ESDA not required to be established pursuant to the Act, but established by ordinance of the political subdivision it serves.

"Objectives" mean specific and identifiable actions to be carried out during the operation. Objectives facilitate the achievement of response goals and determine the goals that participants in the operation should accomplish. Translating these objectives into goals leads to the development of courses of action.

"Out-of-Sequence Event" means a specific demonstration that is accomplished prior to or after the scheduled exercise.

"Political Subdivision" means any county, city, village, or incorporated town or township if the township is in a county having a population of more than 2,000,000. [20 ILCS 3305/4]

"Preparedness" means a continuous process of planning, organizing, equipping, training, exercising, evaluating, and taking corrective action in preparation for a disaster.

"Principal Executive Officer" means chair of the county board, supervisor of a township if the township is in a county having a population of more than 2,000,000, mayor of a city or incorporated town, president of a village, or in their absence or disability, the interim successor as established under Section 7 of the Emergency Interim Executive Succession Act [5 ILCS 275]. [20 ILCS 3305/4]

"Recovery" means the timely restoration, strengthening, and revitalization of infrastructure, housing, and a sustainable economy, as well as the health, social, cultural, historic, and environmental fabric of communities affected by a disaster.

"Response" means actions necessary to save lives, protect property and the environment, or meet basic human needs after a disaster has occurred.

"State Emergency Response Commission" or "SERC" means the Illinois Emergency Management Agency and Office of Homeland Security in accordance with EPCRA.

"Support Annex" means the document in the EOP identifying agencies that play supporting roles during disasters and describe or address the strategies that the supporting agencies implement. In this way, support annexes describe other mechanisms that private sector, nonprofit organizations, and government partners use to organize support. Support annexes describe essential supporting processes and considerations common to most disasters.

"Threat and Hazard Identification and Risk Assessment" or "THIRA" means a three-step risk assessment process that helps communities understand their risks and determine the level of capability they need in order to address those risks.

"Whole Community Approach" means the process by which residents, emergency management practitioners, organizational and community leaders, and government officials collectively understand and assess the needs of their respective communities and determine the best ways to organize and strengthen their assets, capacities, and interests.

"Work Plan" means a narrative description of the ESDA's specific actions to be accomplished.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.125 Waivers and Exemptions

The Agency may, upon application or upon its own initiative, grant such waivers, and exemptions from the requirements of this Part as it determines are authorized by law and will not result in undue hazard to public health and safety or property. Waivers or exemptions may only be granted for situations that arise from, or relate to, a federally-declared emergency or a federal, State, or local disaster, or other circumstance beyond the control of the entity seeking the waiver or exemption.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

Chapter I Illinois Emergency Management Agency and Office of Homeland Security

Subchapter c Administration and Organization of Political Subdivision Emergency Services and Disaster Agencies

Part 301 Political Subdivision Emergency Services and Disaster Agencies

29 Ill. Adm. Code 301.130 Severability

If any Section, subsection, sentence or clause of this Part is adjudged unconstitutional, invalid or otherwise not effective for any reason, such adjudication shall not affect the validity of this Part as a whole or of any Section, subsection, sentence or clause thereof not adjudged unconstitutional, invalid or otherwise not effective for any reason.

29 Ill. Adm. Code 301.140 Multiple County ESDA Consolidation

The Agency may authorize a multiple county ESDA consolidation, if all of the following requirements are met:

a) At least one of the counties to be consolidated is unable to comply with the ESDA requirements in Section 10 of the Act and of this Part, including, but not limited to, the EOP and exercise requirements, that can be remedied by consolidation or all the counties that are to be consolidated determine and can provide evidence that the consolidation would better serve the interest of life-safety and protection of property and the environment;

b) The counties seeking to consolidate are geographically connected; and

c) The counties seeking to consolidate submit to the Agency a signed intergovernmental agreement between the counties seeking to consolidate ESDAs that provides at a minimum:

Evidence of consolidation approval and authorization by each of the county boards involved;
Mechanisms for amending, terminating, or extending the agreement, including both an effective date and termination date;
A description of how the county boards will:

A) divide or distribute authority for the consolidated ESDA in a way that will ensure that the emergency management interests of the affected counties are adequately addressed;

B) fund and budget for the consolidated ESDA; and

C) provide for the legal representation of the consolidated ESDA, including tort and workers' compensation issues; and

A description of how the consolidated ESDA will achieve command and control, as well as coordinate response and recovery in a situation of concurrent disasters in each of the consolidated counties.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.170 Program Requirements

a) The responsible ESDA shall have a documented emergency management program that should be consistent with the requirements detailed in this Part.

b) Mandated and accredited ESDAs shall develop and submit the following essential emergency management program documents to the Agency:

Integrated Preparedness Plan (IPP) for the political subdivision which shall address a full three -year preparedness strategy. ESDAs may use the IPP format provided by the Agency or a similar document;
Assessment of threats, hazards, and capabilities for the political subdivision that meets the requirements in Section 301.220; and
Emergency Operations Plan (EOP) for the political subdivision that meets the requirements in Section 301.230.

c) ESDAs shall submit the IPP and THIRA to the Agency annually on or before February 1 each year.

d) ESDAs shall submit the political subdivision's EOP to the Agency every three years by March 15th or as otherwise directed by the Agency, beginning March 15, 2027. The Agency will provide ESDAs with technical assistance for the development of emergency management programs, plans, and assessments.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.210 ESDA Jurisdiction

a) In accordance with requirements of Section 10(g) of the Act, each ESDA established pursuant to the Act shall prepare an EOP for its geographic boundaries that complies with the planning, review and approval standards set forth in this Part. ESDAs may prepare and adopt joint EOPs that incorporate procedures for mutual support of resources and capabilities. However, each principal executive officer of the political subdivision and the ESDA coordinator shall approve the EOP for their respective jurisdiction in accordance with the requirements of Section 301.310.

b) If the corporate boundaries of a municipality fall within the boundaries of more than one county, the principal executive officer of the municipality may choose which county to be included for planning and exercise purposes after the following:

The chosen county agrees to be responsible for the entire municipality for planning and exercise purposes through an intergovernmental agreement or equivalent legally binding document. The intergovernmental agreement or equivalent legally binding document shall set the term of the agreement;

AGENCY NOTE: If an agreement cannot be reached between the municipality and chosen county, the county where the primary business address for the municipality is located shall be responsible for the planning and exercise requirements of this Part for the municipality.

Notice is given to all political subdivisions affected by the decision, including all counties in which population of the municipality lies; and
Notice is given to the Agency and the Agency has provided written approval prior to any change in responsibility. The intergovernmental agreement or equivalent legally binding document indicating agreement of the county as described in subsection (b)(1) shall be provided to the Agency.

c) The responsible county identified in subsection (b)(1) shall provide all counties affected by subsection (b) a copy of the EOP and copies of exercise and training records for the municipality.

d) Nothing in this Section requires a municipality to choose only one county nor prevents more than one county from sharing responsibility for planning and exercise purposes. In addition, nothing in this Section requires a county to accept full responsibility for a municipality unless it has agreed to do so under subsection (b)(1).

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.220 Analysis and Assessment

a) Mandated and accredited ESDAs shall maintain an analysis and assessment of applicable threats and hazards, as well as the capabilities to respond to the threats and hazards. EDSAs may use assessment tools provided by the Agency or other similar tools to conduct this assessment.

b) Essential data included in the analysis and assessment shall include:

A Threat and Hazard Identification Risk Assessment (THIRA), including:

A) Identification of hazards, including natural, technological, and human-caused;

B) Hazard profiles that include risk and vulnerability assessments and consequence analysis; and

C) Documentation of the comparison and prioritization of the risks of the hazards identified.

A profile of the political subdivision:

A) Description of relevant population and demographic features relevant to emergency management, to include populations with access and functional needs.

B) Description of critical infrastructure, services, and significant geographic features relevant to emergency management.

c) ESDAs shall use the assessment to identify available emergency management capabilities within the political subdivision or through mutual aid or agreement. The assessment tool will assist the ESDA with documenting strategies to both leverage capabilities and alleviate shortfalls to achieve the identified requirements and contingencies in planning, organization, equipment, training, and exercises for the identified threats and hazards.

d) ESDAs shall update their assessment, EOP, and applicable support plans whenever there is a major change in the political subdivision's THIRA.

e) ESDAs shall update and submit their assessment to the Agency annually by February 1 of each year.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.230 Emergency Operations Plan (EOP)

a) Pursuant to Section 10(g) of the Act, all ESDAs shall complete an EOP for their geographic boundaries that complies with this Part.

b) EOPs shall include:

Legal authorities for the EOP and relationship to entities identified within the EOP;
Signed statements from the Chief Executive Officer and ESDA coordinator verifying that the EOP is approved and is the official plan of the political subdivision;
Implementation providing the purpose, scope, and applicability of the EOP;
Record of changes and distribution;
Table of Contents;
Situation overview and planning assumptions including a summary or reference to the assessment of threats, hazards, and capabilities;
Strategic or operational concept for emergency operations including the following (shall be included or referenced if contained in a separate document):

A) Critical infrastructure, key resources, and critical services restoration;

B) Debris management;

C) Public alerts, warning, and information management;

D) Evacuation, respite, and reunification, including addressing persons with access and functional needs;

E) Coordination of mutual aid, non-governmental organizations, volunteer groups, and donations;

F) Short and long-term recovery;

G) Continuity of operations; and

H) Continuity of government;

Organization and assignment of responsibilities;
Direction, control, and coordination;
Information collection, analysis, and dissemination;
Communications;
Administration, finance, and logistics;
Plan development and maintenance; and
Authorities and references.

c) ESDAs may use the EOP format most appropriate for their political subdivision, such as Function-Focused format (i.e., functional annexes or emergency support functions (ESF) or Agency/Department Focused Format. If used, functional or ESF annexes shall include the following topics (or reference the EOP if there is no change for the topic in the annex):

Purpose;
Scope or goals and objectives;
Authority;
Situation overview and planning assumptions;
Roles and responsibilities;
Concept of operations; and
Assignment of responsibility for maintenance, review, and updating.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.240 Functional Annex Requirements (Repealed)

History

Source: Repealed at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.250 Hazard or Threat Specific Annexes

a) ESDAs shall develop Hazard or Threat Specific Annexes to the EOP as needed based on the assessment described in Section 301.220.

b) Required Hazard or Threat Annexes.

All ESDAs shall include a Hazard or Threat Specific Annex for hazardous material releases. ESDAs may use the Chemical Safety Contingency Plan created by the Local Emergency Planning Committee (LEPC) as the annex as long as the plan has been updated as required in 29 Ill. Adm. Code 620.80.
Based upon United States Geological Survey calculations of probable areas subject to earthquake damage, the Agency has determined that the EOPs of the following county ESDAs and of political subdivision ESDAs located within the following counties shall include a Hazard or Threat Specific Earthquake annex. The counties include Alexander, Calhoun, Crawford, Edwards, Franklin, Gallatin, Hamilton, Hardin, Jackson, Jefferson, Jersey, Johnson, Lawrence, Madison, Massac, Monroe, Perry, Pope, Pulaski, Randolph, Richland, Saline, St. Clair, Union, Wabash, Washington, Wayne, White, and Williamson.

c) A Hazard or Threat Specific Annex shall address similar topics as the EOP (or reference the EOP if there is no change for that topic), with more specific details relative to the particular hazard or threat as needed.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

Chapter I Illinois Emergency Management Agency

Subchapter c Administration and Organization of Political Subdivision Emergency Services and Disaster Agencies

Part 301 Political Subdivision Emergency Services and Disaster Agencies

29 Ill. Adm. Code 301.260 Other Annexes (repealed)

History

Source: Repealed at 42 Ill. Reg. 15933, effective July 31, 2018

29 Ill. Adm. Code 301.280 Supporting Plans (Repealed)

History

Source: Repealed at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.310 EOP Submission and Review Requirements for Mandated ESDAs and ESDAs Seeking Accreditation

a) Each mandated ESDA and each ESDA seeking accreditation pursuant to Section 301.510 shall submit to the Agency for review and approval, an EOP for their geographic boundaries that complies with this Part. The ESDA shall also submit a completed Planning Document Review (PDR) with the EOP.

b) The principal executive officer of the political subdivision and the ESDA coordinator shall review and approve the EOP submission prior to the submission to the Agency.

c) Each ESDA should review and update its EOP at least annually. A review and update to the EOP should be considered by the ESDA at a lesser interval for any circumstances that impact the political subdivision and require a change in the functions described in the EOP or an update to the assessment as described in Section 301.220(f).

d) Each ESDA shall submit a copy of its EOP to the Agency in accordance with Section 301.170(d)

ESDAs may submit a draft EOP to the Agency (prior to or pending final local approval), as early as six months prior to March of the third year from the previous EOP submission (or the year prior to seeking or renewing accreditation), in order to begin the review process. Within 45 days, the Agency shall provide written confirmation whether the draft EOP is compliant with the requirements of this Part, or provide recommendations for revisions to achieve compliance.
For accreditation purposes, the EOP shall be approved by the ESDA, the principal executive officer of the political subdivision, and the Agency as described in subsections (b) and (g).
The ESDA shall submit the EOP approved in accordance with subsection (b) to the Agency, not later than March 15 of the third year from the previous EOP submission (or the year prior to seeking or renewing accreditation). The Agency shall provide written confirmation of receipt.

e) The Agency shall review the EOP for compliance and provide written notification to the ESDA, not later than May 1 of the third year from the previous EOP submission (or the year prior to seeking or renewing accreditation), confirming the EOP is compliant with the requirements set forth in this Part and approved by the Agency.

f) If the Agency determines that the EOP is not compliant with the requirements set forth in this Part, the Agency shall provide a written explanation of recommended revisions to the ESDA not later than May 1 of the third year from the previous EOP submission (or the year prior to seeking or renewing accreditation). The ESDA has 60 calendar days after receipt of the notice to revise the EOP and resubmit it to the Agency. The Agency shall provide additional technical assistance as needed.

If the ESDA cannot achieve compliance with the requirements set forth in this Part, the ESDA may submit a waiver request to the Agency not later than July 1 of the third year from the previous EOP submission (or the year prior to seeking or renewing accreditation).
The Agency shall notify the ESDA of its final determination of approval or disapproval not later than August 1 of the third year from the previous EOP submission (or the year prior to seeking or renewing accreditation).

g) Upon approval of the EOP, IEMA will retain a copy of the approved plan in the IEMA regional office.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.320 EOP Submission and Review Requirements for Non-Mandated ESDAs

a) In accordance with Section 10(g) of the Act, each non-mandated ESDA shall develop an EOP for its geographic boundaries that complies with the requirements set forth in Sections 301.230 through 301.250. To comply with Section 10(h) of the Act, the non-mandated ESDA shall submit the EOP to the county ESDA in which the non-mandated ESDA is located.

b) For non-mandated ESDAs seeking accreditation pursuant to Section 301.510, the EOP submission and review requirements of Section 301.310 shall apply.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.410 Exercise Requirements for the Emergency Operations Plan

a) Each mandated ESDA and ESDAs seeking accreditation shall have a documented multi-year exercise program for its EOP and conduct or participate in HSEEP consistent exercises as follows:

ESDAs shall consider threats, hazards, and capabilities identified in the assessment process described in Section 301.220 when developing exercise plans.
At a minimum, mandated ESDAs and ESDAs seeking accreditation shall complete the following:

A) One discussion-based exercise during the previous three-year cycle of the approved EOP;

B) One operations-based exercise during the previous three-year cycle of the approved EOP; and

C) A full-scale exercise at least once in the previous six years.

AGENCY NOTE: It is recommended ESDAs use a building-block exercise planning approach as defined in the FEMA Homeland Security Exercise and Evaluation Program (HSEEP).

ESDAs shall submit required documentation to the Agency for a determination of exercise credit pursuant to Section 301.430.
ESDAs may use a combined exercise with other ESDAs or whole community partners to meet the requirements of this subsection.
If an ESDA has not conducted the exercises required for accreditation as document in this Section, they may submit a waiver request in lieu of the exercise documentation with their accreditation packet to waive exercise requirements as detailed in Section 301.510.

b) ESDAs shall have a process for corrective actions to prioritize and track the resolution of deficiencies in exercise events, using tools such as an After Action Report (AAR) and Improvement Plan (IP). The AAR and IP or other similar tool used shall be submitted to the Agency and corrective actions identified in the process shall be used to revise relevant plans.

c) ESDAs shall submit the AAR and IP or other similar tool used to the Agency within 60 calendar days of the completion of the exercise.

d) For combined exercises, an AAR and IP can be written individually by each ESDA involved or, if the ESDAs choose to combine the AAR and IP, each ESDA shall include an addendum explaining how the exercise objectives tested each of the political subdivision EOP's.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.420 Exercise Coordination and Documentation

a) The ESDA shall notify the Agency at least 30 calendar days in advance of the exercise, or 60 calendar days if State assistance is being requested, and to obtain Agency assistance in determining that exercise will be HSEEP consistent.

b) The exercise may have out-of-sequence events to assist in achieving exercise goals and objectives.

Out-of-sequence events shall be completed either 30 calendar days pre-exercise or 30 calendar days post-exercise.
If out-of-sequence events are part of the evaluated exercise, the ESDA shall identify them in the exercise documentation, including:

A) A description of the event being performed out-of-sequence;

B) The location of the event; and

C) The date and time of the out-of-sequence events.

c) Within 60 calendar days from the completion of all associated exercise events, ESDAs shall submit exercise documentation and the AAR and IP or other similar tool to the Agency.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.430 Exercise Credit Confirmation for Mandated ESDAs and Accredited ESDAs

a) The Agency shall review exercise documentation for mandated and accredited ESDAs seeking exercise credit.

b) The Agency shall determine if the exercise documentation is consistent with HSEEP guiding fundamentals identified in FEMA's "Homeland Security Exercise and Evaluation Program" (January 2020) and issue written confirmation to the ESDA.

c) If the Agency determines that the exercise documentation is not consistent with HSEEP guiding fundamentals, and the ESDA still wishes to pursue exercise credit, the ESDA shall, within 45 days after receipt of the Agency's determination, submit corrected documentation for review:

d) The Agency shall determine if the corrected documentation is consistent with HSEEP guiding fundamentals and shall issue a final determination in writing to the ESDA, of whether exercise credit will be awarded.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.440 Exercise Evaluation and Acceptance for Non-Mandated ESDAs

a) Each non-mandated ESDAs shall develop exercise plans that support its EOP.

b) For non-mandated ESDAs eligible for and seeking accreditation pursuant to Section 301.510, the exercise evaluation and approval requirements of Section 301.430 shall apply.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.450 Waiver of Exercise Requirement

a) ESDAs may submit a written request for exercise credit to the Agency for an actual disaster response pursuant to subsection (b), a significant pre-planned event pursuant to subsection (c), or an exercise conducted pursuant to the Illinois Plan for Radiological Accidents in accordance with subsection (d).

b) Disaster response. To receive exercise credit for disasters that occur during an ESDA's three-year exercise cycle, in addition to the written request required in subsection (a), ESDAs shall submit the following applicable documentation no later than 60 calendar days after response activities and short-term recovery activities have ended. If the ESDA's operational needs require longer time to complete and submit the documents, the Agency may extend the deadline upon request.

An AAR/IP, and;
A sample of the following:

A) Situation reports (e.g., community lifeline states reports)

B) Public information/media reporting; and

C) Action plans.

AGENCY NOTE: Prior to an ESDA submitting the required documents for exercise credit, the Agency and ESDA coordinator, , shall determine which core capabilities will be evaluated to meet the exercise requirement.

c) Significant pre-planned event. If a political subdivision has a significant pre-planned event during the three-year exercise cycle, the ESDA may submit a written request to the Agency for exercise credit.

The ESDA shall coordinate with the Agency at least 60 calendar days prior to the event to provide and discuss:

A) A description of how the event is equivalent to an actual disaster response;

B) Information for when and how the incident command post, the emergency operations center, or both will be activated;

C) A description of the importance to the State and local communities; and

D) A description of the local, mutual aid, and State partners engaged in the planning process and those that will be activated during the event;

Within 60 calendar days after the event, the ESDA shall develop and submit the following:

A) The incident action plan/action plan;

B) The public information/press releases provided during the event;

C) Situation reports (e.g., community lifeline states reports);

D) Any additional plans created, e.g., communications, evacuation, safety, demobilization; and

E) The AAR and IP.

d) Illinois Plan for Radiological Accidents (IPRA). If an ESDA chooses to pursue exercise credit for an IPRA exercise, the ESDA shall submit a written notification to the Agency.

The ESDA shall submit notification to the Agency at least 60 calendar days prior to the IPRA exercise; and
Within 60 calendar days after the receipt of the FEMA AAR/IP, the ESDA shall submit an AAR and IP for the exercise to the Agency.

AGENCY NOTE: The ESDA may either submit the final FEMA AAR/IP or its own AAR/IP.

e) For subsections (b) and (c), if the Agency determines the documentation is consistent with HSEEP, then the Agency will issue to the ESDA written confirmation of exercise credit.

f) For subsection (d), if the Agency determines the AAR and IP is consistent with HSEEP, then the Agency will issue to the ESDA written confirmation of exercise credit.

g) If the Agency determines that the documentation submitted is not consistent with HSEEP guiding fundamentals, the Agency shall notify the ESDA of the inconsistency and request the ESDA submit corrected documentation within 45 calendar days after receipt of the request. After the Agency receives the corrected documentation, the Agency will provide the ESDA a written determination of whether exercise credit will be awarded.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.510 Accreditation of ESDAs

a) The following requirements apply to ESDAs seeking accreditation:

Non-mandated ESDAs seeking initial accreditation shall submit a request for accreditation to the Agency including:

A) A description of the ESDA's organizational structure;

B) The political subdivision's emergency management needs; and

C) An official copy of the ordinance creating the ESDA.

All ESDAs seeking initial or reinstatement of accreditation, shall submit a request to the Agency not later than June 1. ESDAs seeking renewal of accreditation shall submit a request not later than June 1 of the year that the current accreditation expires. For approval of accreditation, ESDAs shall satisfy all of the following requirements:

A) Submit the ESDA coordinator's Notice of Appointment from the political subdivision.

B) Demonstrate the requirements of Section 301.170 and Subparts B and C regarding an IPP assessment, and EOP have been met;

C) Submit documentation that the ESDA Coordinator has completed the Agency's Coordinator Workshop at least one time, as well as a total of 90 hours of professional development training triennially;

D) Demonstrate compliance with exercise requirements in Subpart D.

b) The current accreditation period shall expire on September 30, 2027. Beginning September 30, 2027, the term of accreditation shall be three years with beginning and ending dates indicated on the accreditation document issued by the Agency. The Agency may extend an existing term of accreditation as long as the total term of accreditation does not exceed four years. Eligible ESDA applicants may seek accreditation renewal by satisfying the requirements of subsection (a)(2).

c) The Agency shall issue an accreditation document, including extensions of an existing term of accreditation, under signature of the Director.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.520 Certification of Non-Mandated ESDAs (Repealed)

History

Source: Repealed at 50 Ill. Reg. 13621, effective August 27, 2026

Chapter I Illinois Emergency Management Agency

Subchapter c Administration and Organization of Political Subdivision Emergency Services and Disaster Agencies

Part 301 Political Subdivision Emergency Services and Disaster Agencies

29 Ill. Adm. Code 301.610 Authority

Pursuant to Section 10(k) of the Act, benefits under the Workers' Compensation Act [820 ILCS 305] and Workers' Occupational Diseases Act [820 ILCS 310] are available to volunteers suffering disease, injury or death in specific circumstances for the purpose of encouraging volunteerism during disaster response, disaster exercises, training related to the EOP or specific search-and-rescue team responses, subject to the requirements or conditions set forth in this Subpart.

29 Ill. Adm. Code 301.620 Eligibility

Only a volunteer meeting all of the requirements in Section 10(k) of the Act is deemed an employee of the State for purposes of benefits under the Workers' Compensation Act or Workers' Occupational Diseases Act.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.630 Procedures for Filing A Claim

The accredited ESDA that appointed and enrolled the volunteer, shall notify the Agency's Division of Human Resources upon being notified of the volunteer's disease or injury.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.710 Purpose

a) The Agency Administers the Emergency Management Performance Grant (EMPG) program, in accordance with Section 5(j) of the Act, using federal funds to aid in the administration of effective emergency management in the political subdivisions. Through the program grantees may receive contributions of up to 50 percent of the political subdivision's necessary and essential emergency preparedness ESDA personnel and administrative expenses.

b) This grant program shall be administered in compliance with this Part, the federal grant requirements, terms, and conditions as defined by both the federal Notice of Funding Opportunity (NOFO) and executed award by the federal administrative agency, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards [2 CFR 200], the Grant Accountability and Transparency Act [30 ILCS 708], the Illinois Grant Funds Recovery Act [30 ILCS 705], the Grant Accountability and Transparency rules (44 Ill. Adm. Code 7000), and the General Grantmaking of the Illinois Emergency Management Agency and Office of Homeland Security rules (44 Ill. Adm. Code 7030).

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.720 Eligible Applicants

ESDAs accredited by the Agency pursuant to Section 301.510 are eligible to apply for funding.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.730 Application Procedures

a) Applicants seeking funding shall submit, within 30 days after notification from the Agency, a completed application packet, in the format prescribed by the Agency, that includes the following:

Documentation of current accreditation to satisfy the eligibility requirement stated in Section 301.720;
A completed application form, as prescribed by the Agency, that includes the budget of the applicant's eligible personnel and administrative expenses and an annual work plan; and
The requested grant amount.

b) The Agency shall notify applicants of their acceptance or rejection within 45 days after the application deadline. Accepted applicants are grantees.

c) Grantees shall enter into a Grant Agreement with the Agency setting forth the terms of the grant, including the grantee's agreement to satisfy all grant related assurances and certifications required by the State of Illinois.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.740 Allocation Determination

a) The Director shall annually determine the amount of funding available for the grant program prior to the award of any grants, based on the level of funding provided by FEMA. Such amount shall be allocated by the Agency annually to grantees up to 50 percent of the grantee's political subdivision's eligible expenses, in accordance with the requirements of this Section.

b) To assist ESDAs in accomplishing the basic preparedness requirements of the Act (ESDA coordinators' organization, administration, training, and operation of the ESDA and ESDA development and exercise of the EOP, exclusive of contractor fees), the following fund allocations shall be made:

Basic Amount. A basic amount of funding, as established annually by the Director, equal to at least 50 percent of the total annual amount available for the grant program determined pursuant to subsection (a), shall annually be allocated equally among all grantees. However, if a grantee's basic amount allocation exceeds the amount requested in the grantee's application, the application amount shall be used as the basic amount allocation for that grantee.
Population Share. The remaining funding after the allocations in subsection (b)(1) have been made, shall annually be allocated among all grantees who have requested an eligible grant amount in excess of the basic amount allocation, on a per capita basis according to the most recent census data available through the Illinois Secretary of State's office or, if unavailable, through the U.S. Department of Commerce, Bureau of the Census. Grantees whose geographic borders encompass another grantee's jurisdiction shall have their per capita figures reduced accordingly. If a grantee's basic amount allocation plus population allocation exceeds the total amount requested in the grantee's application, the application amount shall be used as the final allocation for that grantee.

c) Additional Program Needs – The total amount remaining, after the allocations in subsection (b) have been made, shall annually be allocated for ESDA additional program needs. This amount shall be completely allocated among all grantees who have requested an eligible grant amount in excess of the base amount plus population allocation, on a per capita basis according to the most recent census data available through the Illinois Secretary of State's office or, if unavailable, through the U.S. Department of Commerce, Bureau of the Census. Grantees whose geographic borders encompass another grantee's jurisdiction shall have their per capita figures reduced accordingly. However, for an additional program needs allocation, the grantee shall present documentation justifying the additional needs request for necessary and essential local emergency preparedness ESDA personnel and administrative purposes including, but not limited to:

Additional exercises beyond the required EOP exercises;
Personnel costs beyond those required for basic preparedness and recovery;
Mitigation planning and awareness; and
Emergency management public awareness efforts.

d) If the grantee's allocation amount calculated under this Section exceeds the amount requested in the application, the application amount shall be used as the final grant amount.

e) The Agency shall monitor the expenditure of allocated funds and may reallocate unobligated funds, among all grantees who have requested an eligible grant amount in excess of the allocation determined in accordance with subsections (b) and (c), on a per capita basis according to the most recent census data available through the Illinois Secretary of State's office or, if unavailable, through the U.S. Department of Commerce, Bureau of the Census. Grantees whose geographic borders encompass another grantee's jurisdiction shall have their per capita figures reduced accordingly.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.750 Reimbursement Procedures

a) Reimbursement for eligible expenses is available to grantees up to the amount set forth in the Grant Agreement. However, reimbursements shall not exceed 50 percent of the dollar amount spent on the requested reimbursement by the grantee's political subdivision. Prior approval from the Agency is required for requested reimbursement expenses not included in the political subdivision budget submitted in the grantee's original application pursuant to Section 301.730.

b) Eligible expenses for reimbursement are reasonable expenses in the categories listed on the Eligible Expenses form prescribed by the Agency as eligible expenses and any other reasonable expenses approved by the Agency through the application and allocation process of this Subpart. However, none of the ineligible expenses on the ineligible expense form prescribed by the Agency are reimbursable.

c) Grantees who have a signed grant agreement with the Agency may request reimbursement of eligible expenses on a quarterly basis and pursuant to the grant agreement by submitting to the Agency, no later than 30 calendar days after the last day of the preceding quarter, unless an extension has been pre-approved by the Agency, the following:

A list and documentation of incurred expenses for which reimbursement is being requested in a format prescribed or authorized by the Agency. The Agency may request additional documentation to validate the claim.
A narrative quarterly report describing the ESDA's specific actions accomplished during the quarter for which reimbursement is being requested.

d) The Agency may deny a reimbursement request if the grantee fails to comply with any of the requirements of this Part or of the grant agreement. If denying a reimbursement request, the Agency shall notify the grantee in the grants management system.

e) Funding may be delayed or suspended if one of the following conditions exist:

Failure to meet a deliverable identified in the grant agreement with the Agency;
Failure to submit documents by the deadlines required in this Part; or
Failure to correct incomplete or inaccurate information after notification from the Agency.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

29 Ill. Adm. Code 301.760 Reconsideration of Reimbursement Denial

a) A grantee may request reconsideration of a reimbursement denial by sending a written reconsideration request to the Agency within 15 days after the reimbursement denial. The reconsideration request shall include:

Specific identification of the item or submission for which reimbursement was denied;
The basis for the requested reconsideration; and
Documentation or exhibits to support the requested reconsideration.

b) Upon receipt of the reconsideration request, the Agency shall review the original decision, the reconsideration request and all relevant documentation or exhibits. The Agency shall notify the grantee in writing of the reconsideration decision and rationale.

History

Source: Amended at 50 Ill. Reg. 13621, effective August 27, 2026

Chapter I Illinois Emergency Management Agency

Subchapter c Administration and Organization of Political Subdivision Emergency Services and Disaster Agencies

Part 305 All Hazards Campus Emergency Plan and Violence Prevention Plan

29 Ill. Adm. Code 305.10 Purpose

Pursuant to the Campus Security Enhancement Act of 2008, each higher education institution is required to develop a National Incident Management System-compliant all hazards emergency response plan and an inter-disciplinary and multi-jurisdictional campus violence prevention plan. This Part provides guidelines for the creation, review, training and exercise of each higher education institution's Campus All-Hazards Emergency Response and Violence Prevention Plan.

29 Ill. Adm. Code 305.20 Definitions

"Act" means the Campus Security Enhancement Act of 2008 [110 ILCS 12].

"Campus" means any higher education facility that offers post-secondary education, including an annex or satellite campus away from the main campus, that includes, but is not limited to, rented classrooms in a commercial building or at a secondary school.

"Campus Emergency Operations Center" or "CEOC" means a location where policy and strategic management decisions are made during a disaster or disaster exercise.

"Campus Emergency Operations Plan" or "CEOP" means the written plan of a higher education institution describing the organization, mission and functions of the higher education institution and supporting services for responding to and recovering from disasters/emergencies and for violence prevention.

"Campus Incident Command" means a system that combines facilities, equipment, personnel, procedures and communications to operate within a common organizational structure and that designates responsibility for the management of assigned resources to effectively accomplish stated campus goals and objectives.

"Campus Incident Commander" means the individual responsible for the management of all campus incident command operations as provided for by law.

"Campus Incident Command Post" means the location at which the primary command functions for the CEOP are executed.

"Campus Violence Prevention Plan" or "CVPP" means the written plan of a higher education institution describing the creation of multi-disciplinary and multi-jurisdictional violence prevention strategies, including formation of a Campus Violence Prevention Committee and implementation of a Campus Threat Assessment Team to address aberrant, dangerous or threatening behavior on campus.

"Concept of Operations" means the overall approach of the higher education institution to the preparation and management of a disaster/emergency, including response efforts and how the higher education institution will implement the concepts and procedures of an incident command system.

"Emergency Management" means the efforts of the higher education institutions to develop, plan, analyze, conduct, provide, implement and maintain programs for disaster/emergency mitigation, preparedness, response and recovery.

"Emergency Services and Disaster Agency" or "ESDA" means the agency by this name, by the name emergency management agency or by any other name that is established by ordinance within a political subdivision to coordinate the emergency management program within that political subdivision and with private organizations, other political subdivisions, the State and federal governments. [20 ILCS 3305/4]

"Exercise" means a planned event realistically simulating a disaster/emergency, conducted for the purpose of evaluating the higher education institution's coordinated emergency management capabilities, including, but not limited to, testing emergency operations plans.

"Full-Scale Exercise" means a time-pressured exercise of a minimum of six functions of the emergency operations plan, involving strategic and tactical decision making, including the direction and control function, activating the emergency operations center and incident command post and deploying responders, equipment and resources to the field.

"Functional Exercise" means a time-pressured exercise of a minimum of four functions of the emergency operations plan, involving strategic and tactical decision making, including the direction and control function, activating the emergency operations center or the incident command post, or both.

"Higher Education Institution" means a public university, a public community college, or an independent, not-for-profit or for-profit higher education institution located in this State. [110 ILCS 12/20(a)]

"IBHE" means the Illinois Board of Higher Education.

"ICCB" means the Illinois Community College Board.

"IEMA" means the Illinois Emergency Management Agency.

"National Incident Management System" or "NIMS" means the comprehensive, national approach to incident management that is applicable at all jurisdictional levels and across functional disciplines. It provides a consistent nationwide template to enable all government, private-sector, and nongovernmental organizations to work together during domestic incidents. (See Homeland Security Presidential Directive-5.)

"Preparedness" means actions taken and programs and systems developed prior to a disaster/emergency to support and enhance response to and recovery from a disaster.

"Recovery" means restoration actions and programs associated with recovering from a disaster/emergency, including, but not limited to, academic recovery, physical/structural recovery, business/fiscal recovery and psychological/emotional recovery for students and campus personnel.

"Response" means the actions taken to address the immediate and short-term effects of a disaster/emergency.

"Table Top Exercise" means a low stress, non-time-pressured, discussion based exercise of a minimum of four functions of the emergency operations plan, including the direction and control function.

"Threat Assessment" means a process of evaluating the actions and conduct of individuals, and the circumstances surrounding those actions and conduct, to uncover any facts or evidence that indicate that violence is likely to be carried out. A threat assessment should occur when a person (or persons) threatens or induces others to commit a violent act or engages in behavior that appears to threaten "targeted violence".

"Targeted Violence" means an incident of physical violence in which both the perpetrator and targets are identified or identifiable prior to the incident.

29 Ill. Adm. Code 305.30 Initial Analysis and Assessment

To begin the planning process and in conjunction with the annual review and updates, as provided in Subpart D, the higher education institution should perform all of the following tasks:

a) Conduct an all hazard analysis for the higher education institution.

Identify all hazards, including natural, man-made and technological. The following should be included:

A) Severe weather

B) Fire

C) Bomb threats or the discovery of suspicious items

D) Structural failure or loss of utility service

E) Mass casualty event

F) Release of hazardous materials (indoor/outdoor)

G) Use of weapons/hostage situations/active shooter

H) Public health emergency

I) Earthquakes

J) Nuclear power plant accidents, where applicable

K) Cyberthreat;

Profile hazards, considering frequency, magnitude, intensity, location, spatial extent, duration, seasonal patter, speed of onset and availability of warning, using historical data, scientific methods or other sources; and
Compare and prioritize risks of the hazards identified.

b) Assess vulnerabilities within the higher education institution.

Collect demographic data (such as daily population patterns, traffic patterns, seasonal population changes, special needs populations) to determine potential consequences of identified hazards on people and community functions.
Collect structural inventory data (including data on critical facilities, residential, commercial and industrial structures, lifelines, and transportation) to determine potential consequences of identified hazards on community functions, property and sites of potential secondary hazards.

c) Assess response capabilities of the higher education institution, identify shortfalls in response capabilities and develop strategies to alleviate shortfalls, such as memorandums of understanding, mutual aid agreements or Good Samaritan agreements.

d) In analyzing and assessing the CEOP, higher education institutions may include, but not be limited to, the designated campus public safety officer, the campus emergency planning team, the campus emergency management director, local mental health community providers, local first responder agencies and ESDAs, county or major municipal emergency managers, or other persons deemed appropriate.

29 Ill. Adm. Code 305.40 Basic Plan Guidelines

a) The CEOP should have a foreword that includes:

A document signed and dated by the president or most senior level administrator of the higher education institution approving the plan.
A register for recording changes and entering change dates.
A distribution list of the plan recipients, indicating whether complete plans or specific portions were distributed. Specifically this item should address the method of providing the CEOP to the campus community.
A table of contents listing all Sections of the plan.

b) The CEOP should have a Basic Plan Overview detailing the higher education institution's approach to emergency operations, including:

A general purpose statement of the CEOP.
A list of assumptions used in developing the plan.
A concept of operations Section, including, but not limited to, how the higher education institution will implement the concepts and procedures of a recognized incident command system (e.g., NIMS).
Identification of the line of succession, by title and position (with up to two alternates), of who will implement the plan, direct emergency response and recovery, and provide leadership, authority and responsibility.
A description of the functions and responsibilities assigned to each organization, including private and volunteer organizations or groups, in support of emergency response and recovery operations in the higher education institution. This information may also be exhibited in a chart or matrix designating who has primary and support responsibilities.
Maps, or references to maps pertinent to emergency operations planning for the higher education institution and including, but not limited to, locating fixed hazards.
An attachment, if applicable, containing written mutual aid agreements, memorandums of understanding (MOUs), and other written agreements affecting the emergency response and recovery functions of the higher education institution.
Procedures detailing how the higher education institution will request outside assistance in a disaster, such as assistance from the ESDA or IEMA, or both.
Citations to the legal authorities for emergency operations, including, but not limited to, ordinances.
Assignment of responsibility for plan maintenance, review, evaluation and updating.

29 Ill. Adm. Code 305.50 Campus Functional Annex Guidelines

a) The CEOP should include an annex addressing how the higher education institution will perform each of the following functions:

Direction and Control – What means the higher education institution will use to direct and control activities during and following disaster/emergency situations.
Communications – How information will be exchanged among responders, administrative officials, teachers and students and other interested persons during and after a disaster/emergency situation.
Warning/Disaster/Emergency Information – How the public and campus community will be warned and instructed regarding actual or threatened hazards through the public media or other means.
Public Information – The means, organization and process by which a higher education institution will provide timely, accurate and useful information and instructions to the community throughout a disaster/emergency. It includes information disseminated to the public through the media and other information sources on what is happening, what the response organization is doing, and what the public should do for its safety. The higher education institution should address the circumstances of special needs populations, including limited English proficiency populations.
Disaster Intelligence/Damage Assessment/Recovery Planning – The means the higher education institution will use to identify, collect, analyze and disseminate information on the extent and impact of the disaster and those plans for recovery and restoration of operations.
Evacuation/Shelter-in-Place/Lockdown – The movement of people to a safe area from an area believed to be at risk, when disaster/emergency situations necessitate that action.
Mass Care – Actions taken to ensure appropriate services are provided at a mass care facility, including, but not limited to, providing temporary shelter, food, medical care, clothing and other essential life support needs to people displaced from their homes because of a disaster situation.
Health and Medical – The activities associated with providing health and medical services in emergencies and disasters, including emergency medical, hospital, public health, environmental health and mental health services.
Mortuary Services – Activities including the collection, identification and care of human remains; determining the cause of death; inventorying and protecting deceased's personal effects; and locating and notifying the next of kin.
Resource Management – The process of managing people, equipment, facilities, supplies and other resources to satisfy the needs generated by a disaster. This includes the management of volunteer response teams and spontaneously responding volunteers.

b) Each campus functional annex identified by subsection (a) should individually address:

The purpose of the function.
A description of situations that trigger implementation of the function.
A description of assumptions that apply to the function.
The concept of operations for the function.
Assignment of responsibility for annex maintenance, review and updating.

c) In addition to subsection (b), the Campus Direction and Control annex should also:

Describe the direction and control relationship of tasked organizations, including:

A) The command structure – specifically who will be in charge during disaster/emergency response operations.

B) The authorities of, and limitations on, key response personnel such as the on-scene Campus Incident Commander.

C) How disaster/emergency response organizations will be notified when it is necessary to respond.

D) The means that will be used to obtain, analyze and disseminate information (for decision making, requesting assistance, reporting, etc.).

E) The relationship between the CEOC and the Campus Incident Command Post.

List the organizations that are tasked with specific direction and control responsibilities and describe those responsibilities. Include the assignment of responsibility for:

A) Reporting to the CEOC when activated.

B) Coordinating press releases among response organizations.

C) Managing the primary and alternate CEOCs.

D) Maintaining a significant events log.

E) Removing debris.

d) In addition to subsection (b), the Campus Communications annex should also:

Describe the total emergency communications system used for communication among all groups and individuals involved in the higher education institution's response to a disaster/emergency.
Describe the primary and backup communication methods and personnel.
Identify the organization assigned to coordinate all communication activities.
List the organizations that are tasked with specific communications responsibilities and describe those responsibilities.
Identify the representative from each tasked organization who will report to the CEOC when activated.
Describe plans for notification of next-of-kin and the establishment, on or in the vicinity of campus, of a Family Assistance Center to address the needs of next-of-kin of deceased or seriously injured students, faculty or staff.

e) In addition to subsection (b), the Campus Warning/Disaster/Emergency Information annex should also:

Identify the methods used to provide warning/disaster/emergency information for the public and special populations, including limited English proficiency populations.
Identify the locations of outdoor warning/disaster/emergency information devices and define the geographical areas covered.
Describe the specific warning/disaster/emergency information responsibilities assigned to the tasked organizations.
Identify the department or agency responsible for activating public warning/disaster/emergency information systems.

f) In addition to subsection (b), the Campus Public Information annex should also:

Assign a person to be the Campus Public Information Officer (CPIO) responsible for coordinating information gathering and production, rumor control, public inquiries, and media relations.
Designate a facility or site as the public information center.
List the organizations that are tasked with specific public information responsibilities and describe those responsibilities.
Assign a public information representative to report to the CEOC when activated.
Identify a facility or site for the Joint Information Center during major incidents on campus.

g) In addition to subsection (b), the Campus Disaster Intelligence/Damage Assessment/Recovery Planning annex should also:

List the organizations that are tasked with specific disaster intelligence/damage assessment/recovery planning responsibilities and describe those responsibilities.
Assign a disaster intelligence/damage assessment/recovery planning representative to report to the CEOC when activated.

h) In addition to subsection (b), the Campus Evacuation/Shelter-in-Place/Lockdown annex should also:

List the organizations that are tasked with specific evacuation/shelter-in-place/lockdown responsibilities and describe those responsibilities.
Identify the department, agency or organization responsible for coordinating all transportation resources planned for use in an evacuation.

i) In addition to subsection (b), the Campus Mass Care annex should also:

List the organizations that are tasked with specific mass care responsibilities and describe those responsibilities, including:

A) Identification of the department, agency or organization responsible for determining the need to open shelter.

B) Identification of the department, agency or organization responsible for disaster/emergency mass feeding operations.

C) Identification of the department, agency or organization responsible for providing health and/or medical care, including mental health services, at shelter and/or congregate care facilities.

Assign a mass care representative to report to the CEOC when activated.
Identify the mass care representative who will coordinate press releases with the CPIO.

j) In addition to subsection (b), the Campus Health and Medical Services annex should also:

List the organizations and individuals that are tasked with responsibilities for providing disaster/emergency health and medical services and describe those responsibilities, including:

A) Identification of the department, agency or organization responsible for arranging crisis counseling for emergency workers.

B) Identification of the department, agency or organization responsible for sanitation services.

Assign a health and medical services representative to report to the CEOC when activated.
Identify the department, agency or organization responsible for providing post-incident mental health care.

k) In addition to subsection (b), the Campus Mortuary Services annex should also:

List the organizations and individuals that are tasked with mortuary services responsibilities and describe those responsibilities.
Describe how mortuary services will be expanded during a mass casualty incident, if necessary.

l) In addition to subsection (b), the Campus Resource Management annex should also:

List the organizations and individuals that are tasked with resource management responsibilities and describe those responsibilities. Include identification of who will organize, manage, coordinate and distribute the donations of money, goods and labor received from individual citizens and volunteer groups during a disaster/emergency.
Inventory the resources available, such as emergency supplies and equipment maintained for the campus community to use during a disaster/emergency.
Assign a resource management representative to report to the CEOC when activated.

m) The higher education institution may include additional functional annexes in the CEOP as determined by the higher education institution to be necessary for the emergency management efforts of the higher education institution in the event of a disaster, including, but not limited to, the following functions: search and rescue, law enforcement, public works, transportation, energy management, animal welfare, legislative relations, aviation operations and/or others.

29 Ill. Adm. Code 305.60 Campus Violence Prevention Plan

a) Pursuant to the Act, each higher education institution is required to develop an inter-disciplinary and multi-jurisdictional Campus Violence Prevention Plan (CVPP).

b) The CVPP should have a foreword that includes:

A document signed and dated by the president or most senior level administrator of the higher education institution approving the plan.
A register for recording changes and entering change dates.
A distribution list of the plan recipients, indicating whether complete plans or specific portions were distributed. Specifically, this item should address the method of providing the CVPP to the campus community.
A table of contents listing all Sections of the plan.

c) The body of the CVPP should include:

Integration of existing campus programs and policies that deal with associated issues (e.g., workplace violence, suicide prevention, anti-bullying, stigma reduction, sexual assault prevention);
Incorporation of violence prevention strategies into related policies and/or procedures;
Encouragement of zero tolerance policy statements that reaffirm violence prevention strategies; and
Development and implementation of a Campus Violence Prevention Committee and Campus Threat Assessment Team.

29 Ill. Adm. Code 305.70 Campus Violence Prevention Committee

a) Pursuant to the Act, each higher education institution is required to develop and implement a Campus Violence Prevention Committee (CVPC). The CVPC should be tasked with implementing the CVPP.

b) The CVPC should determine the committee structure and the individuals responsible for education and prevention of violence on campus.

c) Participants from faculty, campus administration, student affairs, law enforcement, human resources, counseling services, residence life, county or major municipal emergency managers and others deemed appropriate are recommended for the CVPC.

29 Ill. Adm. Code 305.80 Campus Threat Assessment Team

a) Pursuant to the Act, each higher education institution is required to develop and implement a Campus Threat Assessment Team. The team should conduct threat assessments, address aberrant, dangerous, or threatening behavior on campus and provide guidance and best practices for preventing violence and providing supportive services.

b) The team should consist of faculty, law enforcement, human resources, legal counsel, and mental health professionals. It may also include other persons and organizations deemed appropriate to a particular circumstance.

c) The team should create a written threat assessment policy that provides:

Guidance to students, faculty and staff about how to recognize, address and report aberrant and threatening behavior;
Identify individuals that will have access to information;
Use a fact-based assessment process to investigate threats, actions or conduct that may lead to targeted violence and determine situation specific response action plans;
Access a range of support services for students, faculty and staff that includes mental health services, crisis management and comprehensive services for victims, whether provided on campus or by accessing community resources; and
Requirements for protecting the privacy of persons providing information to and subject to scrutiny by the threat assessment team.

d) All areas of the campus community should be required to cooperate with requests from the threat assessment team relative to successfully monitoring any threatening behavior.

e) The team should meet regularly to provide post-incident assessments and evaluate the effectiveness and response to incidents on a case or aggregate basis.

29 Ill. Adm. Code 305.90 Coordination, Submission and Review

a) The CEOP and CVPP should be coordinated with the local ESDA. Where the CEOP and/or CVPP cannot be coordinated with ESDA capabilities, the IEMA Regional Office should provide guidance to help identify resources. Upon completion of the CEOP and CVPP by the higher education institution, a copy of each should be provided to the local ESDA, IEMA Regional Office, and either IBHE or ICCB, as appropriate.

b) Each higher education institution should conduct an annual review and update. The review and update should include the components in Subparts B and C.

c) The campus administrators responsible for the execution of the CEOP and CVPP should participate in the review. Participation by the director of campus public safety, campus emergency planning team, local mental health provider, local first responder agency, county or major municipal emergency manager, and other persons deemed appropriate by the higher education institution is recommended.

d) If amendments are deemed appropriate by the higher education institution, those amendments should be coordinated with the local ESDA. A copy of the amendments should be provided to the local ESDA, IEMA Regional Office, and either IBHE or ICCB, as appropriate.

29 Ill. Adm. Code 305.100 Training

Pursuant to the Act, each higher education institution shall conduct training on its CEOP and CVPP annually. Training should include all administrators, faculty, staff, students and any other members of the campus community so they are familiar with key components of the CEOP and CVPP.

29 Ill. Adm. Code 305.110 Exercise Guidelines for the Campus Emergency Operations Plan and Campus Violence Prevention Plan

a) Pursuant to the Act, each higher education institution shall conduct an annual exercise of its CEOP and CVPP. This requirement should be in coordination with the local ESDA and can be satisfied with a full scale, functional or tabletop exercise.

b) CEOP and CVPP exercises should be conducted to examine the objectives identified in this Part.

Part 310 School and Campus Safety Grants

29 Ill. Adm. Code 310.10 Purpose and Scope

This Part establishes the procedures and criteria for submission and consideration of grant applications for designated safety improvements to eligible public elementary, secondary and post-secondary schools. Grants shall only be available for as long as money is appropriated for that purpose.

29 Ill. Adm. Code 310.20 Definitions

"Applicant" means a public K-12 school district, inter-district special education cooperative, public community college district, or public university system located in the State of Illinois.

"Grantee" means an applicant that is awarded a grant under this Part.

"IEMA" means the Illinois Emergency Management Agency.

"Project" means a specific building or district-wide/campus-wide plan to enhance safety through the purchase and installation of physical security enhancement equipment, inspection and screening systems, information technology, and/or interoperable communications equipment.

29 Ill. Adm. Code 310.30 Application Procedures

a) There will be an initial application period; however, IEMA reserves the right to open additional application periods depending on funding.

b) IEMA, in collaboration with other venues, will provide notice that the grant application process is open. The notice shall include a deadline for receiving applications and details of the application process. Incomplete or late applications will not be considered.

c) Applicants may submit only one application for funding per application period. An application may include multiple projects within the school district, cooperative or college or university district or system.

d) Twenty percent of the total funding available per application period shall be designated for Cook County elementary and secondary education applicants.

e) Separate grant funding will be designated for colleges/universities and K-12 schools. Funding may be further designated based on student population served by the applicant.

29 Ill. Adm. Code 310.40 Application Requirements

a) Each application shall include the following:

Legal name of the applicant;
The current number of students enrolled by the applicant;
Information about all buildings to be enhanced by requested funding;
A narrative statement that describes the known school safety hazards, threats, vulnerabilities and risks posed to the applicant; and
A narrative statement that describes what steps the applicant has taken in the past five years to mitigate the known school safety hazards, threats, vulnerabilities and risks posed to the applicant.

b) The application shall include the following information for each project:

A narrative statement that describes the projects proposed for funding and how the protective activities outlined in the project will reduce the vulnerability of the student population;
The methodology that was used to determine the appropriate protective activities outlined in the project, including list of law enforcement officials or other subject matter experts who provided input to the school in the determination of protective needs and project prioritization;
A description of any equipment compatibility considerations;
The current student population in each educational facility that will be affected by the project;
Project budget and timeline;
An acknowledgement of compliance with the National Incident Management System;
An acknowledgement that each educational facility to be enhanced by the project has a current emergency operations plan (see 29 Ill. Adm. Code 305 and 1500);
A copy of a long-term lease agreement that extends a minimum of 10 years from the date of the application if the project affects leased property; and
Point of contact for each project.

AGENCY NOTE: All applicants should already be NIMS compliant per federal guidelines.

29 Ill. Adm. Code 310.50 Project Requirements

a) Grants will be awarded to purchase and install physical security enhancement equipment, inspection and screening systems, information technology, and/or interoperable communications equipment for buildings where students are primarily taught in academic classes. All extended warranty, service agreements and maintenance costs not included in the cost of the equipment at the time of purchase are the responsibility of the applicant.

b) Grants will be awarded based on the following criteria:

The necessity of the funding based on the known school safety hazards, threats and risks identified by the applicant;
The ability of the funding to enhance the safety of the student population;
An evaluation of the likelihood of project completion during the grant period;
Compliance with the National Incident Management System;
Existence of a current emergency operations plan at each educational facility for which funding is sought;
Interoperability with existing equipment (if applicable);
Prioritization of projects by the applicant;
Sustainability of the project; and
The availability of funding.

c) This is a competitive grant program. IEMA reserves the right to deny any grant applications or to provide reduced funding to any applicant.

d) Funds received under a school safety grant may supplement, but shall not supplant, State or local funds for the same purposes. Supplanting means using school safety grant funds to replace State or local funds that otherwise would have been spent on the project.

e) Projects must be completed within 12 months after receipt of the grant award or as otherwise specified in the grant agreement.

29 Ill. Adm. Code 310.60 Grant Agreement and Reimbursement

a) IEMA shall execute a grant agreement with each applicant to whom a grant is awarded. The grant agreement shall specify the parties to the grant, the term of the grant, the amount of the grant, that unspent grant funds shall be returned to the State as required by the Illinois Grant Funds Recovery Act [30 ILCS 705], that the State of Illinois may audit records required to be maintained to verify that grant funds were used for permissible uses under the grant, and that the grant agreement shall cease if funds for the grant are not appropriated by the General Assembly, and any other standard provisions required to be included in grant agreements entered into by the State.

b) Following execution of the grant agreement, a grantee shall submit a copy of documents that verify expenditures or anticipated expenditures to IEMA for review in accordance with the approved application budget.

c) IEMA may either reimburse a grantee for eligible expenditures, as indicated in the grant agreement, or may advance funds to a grantee for eligible expenditures, but only upon the grantee's submission of a bid, invoice or other similar document showing the exact cost of the anticipated expenditure.

29 Ill. Adm. Code 310.70 Audit and Grant Fund Recovery

a) Grant funds shall be used exclusively for the purposes identified in the grant application and shall be expended in accordance with this Part and the grant agreement.

b) Grantees shall maintain documentation of expenditures under the grant for a minimum of five years. Documentation shall be maintained so that it is readily accessible during an audit.

d) The State of Illinois shall have the right of recovery of the grant funds in accordance with the provisions and procedures of the Illinois Grant Funds Recovery Act [30 ILCS 705].

Subchapter d State Emergency Response

Part 430 Emergency and Written Notification of an Incident or Accident Involving a Reportable Hazardous Material or Extremely Hazardous Substance

29 Ill. Adm. Code 430.10 Purpose

This Part establishes the State of Illinois policy for the immediate notification of an accident or incident and subsequent written report as required that involves the release of a reportable hazardous material or extremely hazardous substance or, in the case of a transportation incident, a hazardous material. The procedures in this Part provide for a centralized and expedient method for alerting State and local planning and response agencies about a potential or actual release, so that an appropriate emergency response system can be activated if necessary.

History

Source: Amended at 38 Ill. Reg. 21779, effective November 5, 2014

29 Ill. Adm. Code 430.15 Applicability

The requirement of this Section applies to any facility:

a) at which there is a release of a reportable quantity of a hazardous material or extremely hazardous substance; or

b) in the case of a motor vehicle, rolling stock or aircraft at which there is a release of a reportable quantity of hazardous material or extremely hazardous substance.

History

Source: Amended at 38 Ill. Reg. 21779, effective November 5, 2014

29 Ill. Adm. Code 430.20 Definitions

"Accident" means a release that occurs unintentionally, for example, as a result of malfunctioning equipment or an Act of God.

"CERCLA" means the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (42 USC 9601 et seq.).

"Emergency Planning District" means a district designated by the SERC in accordance with section 301(b) of the Superfund Amendments and Reauthorization Act of 1986 (SARA), Title III (42 USC 11001(b)).

"Environment" means water, air and land and the interrelationship that exists among and between water, air and land and all living things.

"Etiologic Agent" means a disease-causing agent.

"Evacuation" means the withdrawal of any member of the general public from an area threatened by exposure to a hazardous material.

"Extremely Hazardous Substance" means any substance listed in appendix A of 40 CFR 355 (January 1, 2014).

"Facility" means all buildings, equipment, structures and other stationary items that are located on a single site or on contiguous or adjacent sites and that are owned or operated by the same person (or by any person who controls, is controlled by, or is under common control with, that person). For the purposes of this Part, the term includes motor vehicles, rolling stock and aircraft.

"General Public" means any individual not employed by, or authorized to be within the area under the control of, the person responsible for the hazardous material; the exclusion of employees from this definition applies only during actual hours of employment.

"Hazardous Material" means a substance or material that is designated a hazardous material pursuant to the Hazardous Materials Transportation Act (49 USCA 5101 et seq.).

"Hazardous Substance" means any substance listed in table 302.4 of 40 CFR 302 (January 1, 2014).

"IEMA" means the Illinois Emergency Management Agency.

"Incident" means a release that occurs intentionally, for example, as a result of sabotage or a permit violation, or intentionally disposing of hazardous materials in violation of federal or State statutes.

"Local Emergency Response Agency" means police, fire, civil defense or any other local government agency or department charged with the responsibility of responding to an accident involving a hazardous material or extremely hazardous substance.

"Local Emergency Planning Committee" or "LEPC" means the committee appointed by the SERC, in accordance with section 301(c) of SARA.

"Oil" means oil of any kind or in any form, including, but not limited to, petroleum, fuel oil, sludge, oil refuse, oil mixed with wastes other than dredged spoil, and generally including, and of a large class of, oily, combustible substances that are liquid, or easily liquifiable on warming, and soluble in ether, but not in water.

"Release" means any spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping or disposing into the environment (including the abandonment or discharge of barrels, containers and other closed receptacles). For the purposes of this Part, "release" includes the loss of containment of a reportable hazardous material or extremely hazardous substance that is not wholly contained within a building or structure inside plant or facility boundaries.

"Reportable Quantity" means any extremely hazardous substance that equals or exceeds the reportable quantity listed in appendix A of 40 CFR 355 and that equals or exceeds the reportable quantity listed in table 302.4 of 40 CFR 302 subject to the exemptions listed in 40 CFR 355.31 (January 1, 2014).

"Responsible Party" means the individual, partnership, corporation or association in control of any reportable hazardous material or extremely hazardous substance at the time of an accident or incident involving that reportable hazardous material or extremely hazardous substance.

"State Emergency Response Commission" or "SERC" means the Illinois Emergency Management Agency as appointed by the Governor in accordance with section 301 of SARA to carry out all State responsibilities required by that Act.

History

Source: Amended at 38 Ill. Reg. 21779, effective November 5, 2014

29 Ill. Adm. Code 430.30 Emergency Notification of an Incident or Accident Involving a Reportable Hazardous Material or Extremely Hazardous Substance

a) If a release of a hazardous material or extremely hazardous substance occurs in a reportable quantity from a facility then the responsible party at that facility shall immediately provide notice as described in subsection (c).

b) If an incident or accident involving a hazardous material occurs that results in any of the occurrences listed in subsections (b)(1) through (6), the responsible party at the facility shall immediately provide notice as described in subsection (c)(1).

A member of the general public is killed.
A member of the general public receives injuries requiring hospitalization.
An authorized official of an emergency agency recommends evacuation of an area by the general public.
A motor vehicle has overturned on a public highway.
Fire, breakage, release or suspected contamination occurs involving an etiologic agent.
Any release of oil that meets the reporting requirements in the U.S. Environmental Protection Agency regulations (40 CFR 110; January 2014).

c) Notice Procedures

Notice required under subsections (a) and (b) shall be given immediately by the responsible party to the SERC by calling 1-800-782-7860 or 1-217-782-7860.
Notice required under subsection (a) shall also be given immediately via the telephone, radio or in person by the responsible party to the community emergency coordinator for the LEPC for any area likely to be affected by the release. If there is no LEPC, notification shall be given to relevant local emergency response agencies. Notice shall also be given to the SERC for any other state likely to be affected by the release. Telephone numbers for LEPCs and other SERCs may be obtained from the Illinois Emergency Management website (www.iema.illinois.gov) or by calling a telephone number listed in subsection (c)(1).
A responsible party of a facility from which there is a transportation-related release may meet the requirements of subsection (a) by providing the information required in Section 430.40 to the 911 operator or, in the absence of a 911 emergency telephone number, to the operator.

History

Source: Amended at 38 Ill. Reg. 21779, effective November 5, 2014

29 Ill. Adm. Code 430.40 Contents of Notice

Notice required under Section 430.30 shall include, as a minimum, each of the following to the extent that it is known at the time of notice and provided that it causes no delay in responding to the emergency:

a) the chemical name or identity of any substance involved in the release;

b) an indication of whether the substance is on the list of extremely hazardous substances;

c) an estimate of the quantity in pounds of any such substance that was released into the environment;

d) the time and duration of the release;

e) specific location of the release;

f) the medium or media (air, water, land) into which the release occurred;

g) proper precautions to take as a result of the release, including evacuation (unless such information is readily available to the community emergency coordinator pursuant to the emergency plan);

h) any known or anticipated acute or chronic health risks or public safety risks associated with the emergency and, where appropriate, advice regarding medical attention necessary for exposed individuals;

i) name of the reporter and phone number where the reporter may be contacted, as well as the name and telephone numbers of persons or persons to be contacted for further information.

29 Ill. Adm. Code 430.50 Notification Responsibility to Agencies Other Than the Serc, Lepc and Local Emergency Response Agencies

a) If notification of an incident or accident that may involve the support of any State agency is filed with the SERC, pursuant to Sections 430.30 and 430.40, no additional telephone notification to a State agency is otherwise required under regulations of the Illinois Pollution Control Board, Illinois Environmental Protection Agency, Illinois Department of Natural Resources, Illinois Commerce Commission, State Fire Marshal, Illinois Department of Transportation, Illinois Department of State Police, Illinois Department of Agriculture or Illinois Department of Public Health. It shall be the responsibility of the SERC to notify State agencies having jurisdiction pursuant to SERC Standard Operating Procedures.

b) Notification to the SERC or the LEPC does not satisfy any requirements to provide telephone notification of a hazardous material incident or accident to federal or local emergency agencies.

c) Notification to the SERC or the LEPC does not satisfy additional requirements to provide subsequent written notification, reports or other data as may be required by law, rule, regulation, license or permit.

History

Source: Amended at 38 Ill. Reg. 21779, effective November 5, 2014

29 Ill. Adm. Code 430.60 Exempted Releases

Emergency release notification does not apply to the following:

a) any release which results in exposure to persons solely within the site or sites on which a facility is located,

b) any release which is a "federally permitted release" as defined in Section 101(10) of CERCLA,

c) any release exempt from CERCLA Section 103(a) reporting under Section 101(22) of CERCLA,

d) the normal application of fertilizer.

29 Ill. Adm. Code 430.70 Follow-Up Emergency Notice

As soon as practicable after a release that requires notice under Section 430.30(a), the responsible persons shall provide a written follow-up emergency notice (or notices, as more information becomes available) to the SERC updating the information required under Section 430.40, and including additional information with respect to the following:

a) actions taken to respond to and contain the release;

b) any known or anticipated acute or chronic health risks associated with the release; and

c) when appropriate, advice regarding medical attention necessary for exposed individuals.

History

Source: Amended at 38 Ill. Reg. 21779, effective November 5, 2014

29 Ill. Adm. Code 430.80 Enforcement

The SERC shall have authority to investigate any violation of Sections 430.30, 430.50, 430.60 and 430.70. Any enforcement or civil action required under this Part shall be carried out pursuant to SARA and the Illinois Emergency Management Agency Act and this Part.

History

Source: Amended at 38 Ill. Reg. 21779, effective November 5, 2014

Subchapter f Chemical Safety

Part 610 Development, Annual Review, Coordination of Chemical Safety Contingency Plans

29 Ill. Adm. Code 610.10 Purpose

a) This Part establishes the coordination activities that should take place between business and a local jurisdiction's emergency preparedness and response agencies as they relate to the initial development and annual review of chemical safety contingency plans and procedures. They are designed to ensure that a local jurisdiction's emergency preparedness and response personnel and business representatives are fully knowledgeable of each organization's capabilities and are prepared to respond to the release of chemical substances into the environment. Although this Part promotes the development of local governmental chemical safety planning and response capabilities, it is in no way designed to inhibit or in any way discourage the use of local intergovernmental mutual aid agreements.

b) In addition, this Part prescribes the method for providing notice to the Illinois Emergency Management Agency required under Section 4 of the Illinois Chemical Safety Act [430 ILCS 45/4].

History

Source: Amended at 43 Ill. Reg. 13420, effective November 6, 2019

29 Ill. Adm. Code 610.20 Definitions

"Act" means the Illinois Chemical Safety Act [430 ILCS 45].

"Business" means any individual, partnership, corporation or association in the State engaged in a business operation that has 5 or more full-time employees, or 20 or more part-time employees, and that is properly assigned or included in the Standard Industrial Classifications (SIC) identified in Section 3 of the Act or any facility not covered by the above SIC codes that is subject to the provisions of section 302 of the federal Emergency Planning and Community Right-to-Know Act of 1986 and that is found by the Illinois Environmental Protection Agency to use, store or manufacture a chemical substance in a quantity that poses a threat to the environment or public health.

"Authorized official" means the emergency services and disaster agency coordinator or the chairperson of the local emergency planning committee.

"IEMA" means the Illinois Emergency Management Agency.

"Facility" means the buildings and all real property contiguous thereto, and the equipment at a single location used for the conduct of business [430 ILCS 45/3].

"Local emergency planning committee" or "LEPC" means the committee that is appointed for an emergency planning district under section 301 of the federal Emergency Planning and Community Right-to-Know Act of 1986.

History

Source: Amended at 43 Ill. Reg. 13420, effective November 6, 2019

29 Ill. Adm. Code 610.30 Categories and Jurisdictions of Local Response Agencies

a) Numerous local agencies and departments may be directly involved in hazardous material planning and response activities. ESDAs, LEPCs, fire departments, emergency medical services, law enforcement and public health departments are local organizations most commonly involved in planning for, and responding to, chemical emergencies.

b) Representative of businesses subject to the provisions of the Act should contact the ESDA and LEPC of the county in which the facility is located to coordinate emergency planning and response for their facility. Businesses shall submit a copy of their chemical safety contingency plan to the ESDA and LEPC and other appropriate local agencies and departments that are included in the plan or needed for response. Contact information for ESDAs and LEPCs can be found on IEMA's website at https://www2.illinois.gov/iema/pages/default.aspx.

AGENCY NOTE: Businesses located in the City of Chicago should contact the City of Chicago LEPC.

History

Source: Amended at 43 Ill. Reg. 13420, effective November 6, 2019

29 Ill. Adm. Code 610.40 Communications and Coordination

a) Representatives of businesses subject to the provisions of the Act shall annually review their chemical safety contingency plan and, upon completion of this review process, request in writing a meeting with representatives of the ESDA and LEPC where the facility is located.

b) These meetings are designed to bring representatives from the public and private sectors together to discuss current emergency response functions and update all affected entities on the chemical emergency preparedness activities undertaken by both the public and private sectors over the course of the previous year. At a minimum, the meeting shall address:

Changes in the facility's chemical safety contingency plan and its emergency system operations or response capabilities;
Rationale for listing and non-listing of chemical substances contained in the plan, including a review of why any substance is expected to be innocuous under the circumstances of its release;
Any incidents of the previous year that resulted in a significant release as defined by the Act;
Any on-going and future joint chemical education or emergency response programs; and
The local jurisdictions' chemical safety emergency planning and response activities.

c) If no authorized officials of the ESDA or LEPC respond within 20 working days following receipt of the business' written request for the annual meeting, the annual meeting need not occur and the business has fulfilled its responsibility under this Section.

History

Source: Amended at 43 Ill. Reg. 13420, effective November 6, 2019

29 Ill. Adm. Code 610.50 Required Notifications

a) Whenever a business creates a chemical safety contingency plan or its chemical safety contingency plan undergoes revision, the business shall provide the plan or the amended portion of the plan to the ESDA and LEPC and any other appropriate local agencies and departments that are included in the plan or needed for response.

b) Notifications to IEMA required by the Act or questions regarding requirements should be directed to ema.tier2@illinois.gov or to IEMA, ATTN: Hazardous Materials Section, 2200 S. Dirksen Parkway, Springfield, IL 62703.

History

Source: Amended at 43 Ill. Reg. 13420, effective November 6, 2019

Part 620 Emergency Planning and Community Right-to-Know

29 Ill. Adm. Code 620.10 Purpose

This Subpart implements comprehensive State and local emergency response plans designed to protect the public and the environment from any harmful effects that may result from an accidental release of an extremely hazardous substance. Specifically, it outlines planning requirements and notification procedures.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.20 Definitions

"Act" or "SARA" means the Superfund Amendments and Reauthorization Act of 1986 (P.L. 99-499).

"CERCLA" means the Comprehensive Environmental Responses, Compensation and Liability Act of 1980 (42 USCA 9601 et seq.), as amended.

"CERCLA hazardous substance" means a substance on the list defined in Section 101(14) of CERCLA.

"Extremely hazardous substance" means any substance listed in Appendix A of 40 CFR 355, dated April 22, 1987. This Appendix does not include any later amendments or editions.

"Facility" means all buildings, equipment, structures, and other stationary items which are located on a single site or on contiguous or adjacent sites and which are owned or operated by the same person (or by any person who controls, is controlled by, or is under common control with such person).

"Hazardous chemical" means any hazardous chemical as defined under 29 CFR 1910.2000(c), except that such term does not include the following substances:

Any food, food additive, color additive, drug, or cosmetic regulated by the Food and Drug Administration.

Any substance present as a solid in any manufactured item to the extent exposure to the substance does not occur under normal conditions of use.

Any substance to the extent it is used for personal, family, or household purposes, or is presented in the same form and concentration as a product packaged for distribution and use by the general public.

Any substance to the extent it is used in a research laboratory or a hospital or other medical facility under the direct supervision of someone who possesses at least an Associate's Degree or equivalent, or who possesses a professional license or certificate issued by the State of Illinois for which scientific knowledge or coursework is required for certification.

Any substance to the extent it is used in routine agricultural operations related to farming, such as but not limited to crop fertilization, or is a fertilizer held for sale by a retailer to the ultimate customer.

"IDOL" means the Illinois Department of Labor.

"IEMA" or "Agency" means the Illinois Emergency Management Agency.

"Inventory form" means the Tier I and Tier II emergency and hazardous chemical inventory forms set forth in Subpart D of 40 CFR 370, dated October 15, 1987. This incorporation does not include any later amendments or editions.

"Material Safety Data Sheet" or "MSDS" means the sheet required to be developed under 29 CFR 1910.1200(g).

"Municipality" means city, village, or incorporated town.

"Principal executive officer" means chairman of the county board in the county, mayor of the city or incorporated town in the city or incorporated town respectively, president of a village in the village, or in their absence or disability, the interim successor as established pursuant to Section 7 of the Emergency Interim Executive Succession Act [5 ILCS 275].

"Release" means any spilling, leaking, pumping, pouring, emitting, emptying, discharging, injecting, escaping, leaching, dumping, or disposing into the environment (including the abandonment or discarding of barrels, containers, and other closed receptacles) of any hazardous substance or CERCLA hazardous substance.

"Reportable quantity" means, for any CERCLA hazardous substance, the reportable quantity established in Table 302.4 of 40 CFR 302 for such substance, or, for any other substance, one pound.

"State Emergency Response Commission" or "SERC" means the Illinois Emergency Management Agency as appointed by the Governor in accordance with Section 301 of the Superfund Amendments and Reauthorization Act of 1986 to carry out all State responsibilities required by that Act.

"Threshold planning quantity" means, for a substance listed in Appendices A and B of 40 CFR 355, the quantity listed in the column "threshold planning quantity" for that substance.

"TPQ" means threshold planning quantity.

"USEPA" means the United States Environmental Protection Agency.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.30 The State Emergency Response Commission (serc)

The Illinois Emergency Management Agency (IEMA) was designated State Emergency Response Commission (SERC) on January 27, 1987, by the Governor of Illinois. The State Emergency Response Commission shall have certain powers to enforce legislation known as Title III of the Superfund Amendments Reauthorization Act (SARA) entitled the Emergency Planning and Community Right-to-Know Act of 1986 (42 USC 11001 et seq.). Specifically, the SERC shall:

a) Designate emergency planning districts within the State.

b) Appoint local emergency planning committees.

c) Supervise and coordinate local emergency planning committee activities.

d) Establish procedures for receiving and processing requests from the public for information regarding hazardous chemicals that may be stored and used at fixed facilities.

e) Designate an official to serve as coordinator for information.

f) Carry out any other responsibilities as designated by the Act and any amendments thereto.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.40 Emergency Planning Districts

The SERC is charged under the Act with designating emergency planning districts. Therefore, the SERC shall designate emergency planning districts pursuant to the following conditions:

a) The SERC may designate or revise its designation of planning districts as it considers necessary or appropriate pursuant to Section 301 of the Act.

b) The SERC may also designate or revise its designation of planning districts in response to the following:

At the written request of the chief executive of two or more adjoining planning districts, the SERC may designate these districts to constitute a joint planning district.
Upon written request to the SERC by the chief executive of a home rule jurisdiction with a population of at least 70,000, the chief executive of the committee in the planning district where the home rule unit is located, and the chief executive of the county where the home rule unit is located, the SERC may designate that home rule unit to constitute a planning district.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.50 Local Emergency Planning Committee

A local emergency planning committee shall be established within each emergency planning district no later than 30 days after the SERC designates emergency planning districts.

a) Planning Committee Representatives

The local emergency planning committee shall, at a minimum, be composed of representatives from the following groups or organizations:

State and local elected officials
Local environmental groups
Law enforcement
Hospital
Local government ESDA
Transportation
Fire fighting
Broadcast and print media
First aid or emergency medical service
Community groups
Health
Owners and operators of facilities subject to Section 620.90 of this Part

b) Establishing a Local Emergency Planning Committee

The principal executive officer of the geographic area designated as an emergency planning district by the SERC shall be responsible for recruiting and recommending in writing to the SERC the names of volunteers representing the organizations or groups cited in subsection (a) of this Section. The SERC shall review the list of recommended local emergency planning committee appointees from each emergency planning district and, from these these lists, appoint members to serve on each district's local emergency planning committee. The SERC shall notify, in writing, the principal executive officer of the geographic area designated as an emergency planning district of the local emergency planning committee appointments.

Within 30 days following appointment by the SERC, the local emergency planning committee shall elect a chairperson (in accordance with subsection (b)(3) of this Section) and designate an official to serve as coordinator for information. The local emergency planning committee shall also establish rules and procedures for operation by which it shall function in accordance with Section 301(c) of the Act.
The local emergency planning committee shall notify the SERC in writing of its elected chairperson and designated coordinator for information, including the address and phone number of these officials. The SERC shall provide the name of these officials to the public upon request.
The committee chair must be elected by a majority vote of all of its members. The term of office for the committee chair shall not exceed 3 years. At the end of this 3 year term the committee chair may be reinstated provided that a nomination is made and seconded and that the nomination is supported by a majority vote of all members. Otherwise a new candidate must be selected and elected by a majority vote of its membership. The terms of all other offices shall be established by the committee. The local emergency planning committee, by a majority vote of all its members, may at any time remove a member for misfeasance, malfeasance, or nonfeasance or, at the request of the committee, the SERC may remove a member of the committee for those reasons.
If an emergency planning district consists only of territory within one county, the SERC shall appoint the members of the committee of the district from a list of persons submitted to the SERC by the County Board Chair of that county. If the emergency planning district or joint emergency planning district contains territory that is wholly or partly within 2 or more counties, the SERC shall appoint the members of the local emergency planning committee from the list of persons submitted to the SERC by the County Board Chair of each county having territory within the planning district or joint planning district.
The SERC may, as it considers appropriate, modify its designation of emergency planning districts or alter the composition of the groups and organizations represented on the local emergency planning committee or the number of members representing any of those groups or organizations on the committee, provided that each of the organizations or groups specified in subsection (a) of this Section is represented on the committee. By written petition, members of the public may request the SERC to modify the representation of those groups or organizations on the local emergency planning committee. The SERC shall declare the position of the members abolished if it reduces or eliminates representation of a group or organization on the committee, and the person whose position is so abolished shall cease to serve as a member of the committee on the effective date of the SERC's declarations. Appointments of members to fill positions established as a result of modification of the composition of the committee shall be made in the same manner as original appointments under this Section.
If the SERC alters the boundaries of an emergency planning district or designates a joint district, it shall, within 45 days after the effective date of the action, appoint a committee for each district created by or whose boundaries were altered by that action. Upon the appointment of a planning committee for each such district, the planning committee of each of the districts that existed prior to that action shall cease to exist.
Within 90 days after an emergency planning district is designated or revised, the emergency planning district shall notify facilities within that district of any changes including, but not limited to, contact personnel or mailing addresses.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.60 Revisions

The SERC may revise designated emergency planning districts and local emergency planning committee appointments under authority of Section 301(d) of the Act. Interested persons may petition the SERC to modify a local emergency planning committee membership by writing to:

Manager, Hazardous Materials Compliance and Enforcement

Illinois Emergency Management Agency

110 East Adams

Springfield, Illinois 62701-1109.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.70 Functions of a Local Emergency Planning Committee

a) The local emergency planning committee shall, at a minimum, carry out the following functions in accordance with Section 301(c) of the Act:

Elect a chairperson and vice-chairperson and a secretary to keep records of its proceedings.
Appoint a coordinator for information who shall be responsible for maintaining the committee's files of information received under the Act and procedures adopted under it and for receiving and fulfilling requests from the public for that information.
Notify the SERC in writing within 5 working days whenever there is a change in appointed officials. The notification shall include the name and address of the newly appointed official.
Establish operating procedures to include provisions for the following activities:

A) Public notification of committee activities.

B) Public meetings to discuss emergency plans.

C) Acknowledgment of public comments.

D) Response to public comments.

E) Distribution of the local emergency plan.

F) Receiving and processing requests from the public for information under Section 312 and Section 324 of the Act.

Prepare a local emergency plan.
Appoint a community emergency coordinator who shall be responsible for coordinating the development and implementation of the chemical emergency preparedness plan of the planning district and for receiving verbal and follow-up written notices of releases of hazardous substances provided under Section 620.100 of this Part.
Refer to the SERC for approval and transaction, pursuant to the Illinois Purchasing Act [30 ILCS 505], anything to be purchased, leased, leased with option or agreement to purchase, or constructed.
Establish and carry out a program with the regulated facilities within the planning district to ensure compliance with the information required by Sections 620.90, 620.100, 620.210, 620.230, and 620.240 of this Part.
Not later than the first day of July of each year, submit to the SERC a summary report relative to the activities undertaken by the committee during the previous calendar year. The report shall reflect such activities undertaken pursuant to the program established in subsection (a)(8) of this Section, based upon the submission of emergency and hazardous chemical inventory forms required to be submitted on or before the immediately preceding first day of March under Section 312 of the Act.

b) A local emergency planning committee may:

Receive and accept from any public or private source, for the purpose of this Part, gifts, service of personnel, and real or personal property or their use. A municipal corporation, county or township may, for the purposes of this Part, make contributions of services of personnel and real or personal property or their use to or on behalf of the planning district in which it is located. If, as a result of the redesignation of a planning district, desegregation of a joint district, or establishment of a joint interstate district by the SERC, a municipal corporation, county, or township is withdrawn from a district that remains in existence, the LEPC of that remaining district shall ascertain the credits, and real and personal property of the planning district and shall make an equitable apportionment and distribution in kind of that property between the political subdivision and the district from which it was withdrawn.
Appoint and through the SERC fix the compensation of employees necessary or appropriate to perform the function of an LEPC under this Part within the planning district. Employees of a planning district shall be considered contractual employees with the State of Illinois for the purposes of the provisions of the Code applicable to contractual employees.
Request, in writing, that the SERC, pursuant to Section 302(b)(2) of the federal Act, designate an additional facility within the planning district as being subject to the emergency planning and notification requirements of Section 620.90 of this Part.
Enter into an agreement with the board of health of a city or general health district, a political subdivision that is located wholly or partly within the planning district, or a county wide emergency management agency having jurisdiction within all or a portion of the planning district, whereby the board of health, political subdivision, agency, or authority will provide guidance or expertise with regards to emergency planning and response. The agreement, if any, shall provide the scope of services to be provided by such an entity and the method and amounts of any payments to be made by the committee to the board of health, political subdivision, agency, or authority for performance of the agreement. An agreement authorized under this subsection (b)(4) does not diminish the authority of the committee to exercise any power or perform any function being exercised or performed on its behalf by a board of health, political subdivision, agency, or authority under the agreement.
Adopt procedures establishing requirements for reporting or providing the names and amounts of extremely hazardous substances or hazardous chemicals produced, used or stored at facilities within its emergency planning district; for the reporting or providing of information regarding locations where those substances or chemicals are stored at those facilities; or for the reporting of releases of extremely hazardous substances, hazardous substances, or oil that are consistent with the reporting and hazard communication requirements under the federal Act and this Part. The procedures shall reflect the administrative and operational functions of the emergency planning district and include the confidentiality provisions afforded by federal law. The procedures may include, without limitation, reporting requirements regarding the names, amounts or storage locations of chemicals described in federal and State statutes. A committee shall not create or require the use of forms other than those approved by the SERC.
Enter into contracts through the SERC for the development or provision of the training programs, seminars, or other forms of educational programs that are required to be included in the plan of each planning district.
Do all things necessary, incidental, or appropriate to perform the duties and exercise the power of an LEPC under this Part and under the federal Emergency Planning and Community Right-to-Know Act of 1986 and regulations adopted under it.

c) Members of a local community planning committee are entitled to the immunity afforded public officers and employees (see 745 ILCS 10/2).

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.80 Preparation of Local Emergency Plan

Each local emergency planning committee shall complete an emergency plan by October 17, 1988. After completion of an emergency response plan for an emergency response district, the local emergency planning committee shall send a copy of the plan to the Illinois Emergency Management Agency (IEMA) Regional Coordinator for the region in which the emergency planning district is located. The IEMA Regional Coordinator shall review the plan and make recommendations in writing to the committee about revisions of the plan that may be necessary.

a) The emergency plan shall cover, as a minimum, each of the provisions listed in Section 303(c)(1) through(9) of the Act.

b) The local emergency planning committee shall review the emergency plan once a year or more frequently as changed circumstances in the community or at any facility may require.

c) The owner or operator of a facility within an emergency planning district whose facility is subject to the requirements of the Act shall provide pursuant to Section 303(d) of the Act information relating to emergency planning to the local emergency planning committee.

d) The emergency plan shall be exercised at least annually.

e) The local emergency planning committee shall identify training needs for emergency responders in support of the emergency plan.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.90 Substances and Facilities Covered and Notification

a) Substances

A substance is subject to the requirements of the USEPA's list of extremely hazardous substances as covered in Section 302(a) of the Act. For the purpose of this Section, Section 302(a) of the Act establishes the requirements by which threshold planning quantities of a substance shall be determined.

b) Facilities

Any facility is subject to the requirements of this Section if that facility has present a substance referred to in Section 302(a) of the Act and specifically listed in 40 CFR 355, Appendix A, in an amount in excess of the threshold planning quantity established for such substance in 40 CFR 355, Appendix A. This shall be in compliance with Section 302(b)(1) of the Act.
The Governor or SERC may designate additional facilities in accordance with Section 302(b)(2) of the Act as follows: For purposes of emergency planning, the Governor or SERC may designate facilities which shall be subject to the requirements of the Act if such a designation is made after public notice and opportunity for comment. The Governor or SERC shall notify the facility concerned of any facility designation under this subsection (b)(2). Public notice will be made through trade associations and newspapers and there will be a 30-day comment period before a facility is subject to the emergency planning and notification requirements. The Agency will notify facilities so designated by mail.

c) Emergency Planning Notification

No later than May 17, 1987, the owner or operator of a facility subject to the requirements of subsection(b)(1) of this Section and Section 302(c) of the Act (42 USCA 11002(c)) shall notify the SERC that their facility is subject to those requirements. The notification shall be in writing. The notification shall include the name of the business and the address and the county of the facility where the substance is located. The letter shall be addressed to: Manager, Hazardous Materials Compliance and Enforcement, Illinois Emergency Management Agency, 110 East Adams, Springfield, Illinois 62701-1109.
After May 17, 1987, if a substance on the list of extremely hazardous substances first becomes present at such facility in excess of the threshold planning quantity established for such substance, or if there is a revision of such list and the facility has present a substance on the revised list in excess of the threshold planning quantity established for such substance, the owner or operator of the facility shall notify the SERC and the local emergency planning committee in the planning district where the facility is located within 60 days after such acquisition or revision that such facility is subject to the requirements of this Part. The notification shall be in writing.

d) The local emergency planning committee shall ensure that the local emergency preparedness plan is amended to include any facility in their district that sends notification pursuant to subsection (c) of this Section.

e) The SERC shall mail emergency planning notification data to the USEPA in accordance with Section 302(d) of the Act.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.100 Emergency Notification

a) Types of Releases

The types of releases which are identified in Section 304(a) of the Act (42 USCA 11004(a)) shall be the types of releases that shall be subject to the emergency notification requirements of this Section.

b) Notification

Notice required under Section 304(a) of the Act shall be given immediately after a release to the recipients of notice and in accordance with Section 304(b)(1) of the Act and 29 Ill. Adm. Code 430. Notification to the SERC shall be made by telephoning 1-800-782-7860.
Content of an emergency notice shall include information required in Section 304(b)(2) of the Act.
The owner or operator of a facility that has provided a notification in accordance with this subsection(b) shall provide a written follow-up notice in accordance with Section 304(c) of the Act.
In providing emergency notification of a release in accordance with Section 304(b) of the Act with respect to transportation or storage incidents, the owner or operator of a facility shall notify the SERC by telephoning 1-800-782-7860 in Illinois.
A facility owner or operator in a corporate headquarters outside Illinois whose transportation carrier is involved in an incident in Illinois reportable under the provisions of Section 304 of Title III of SARA (42 USCA 11004) may make an emergency notification to the Illinois SERC in accordance with Section 304 of the Act by dialing 217-782-7860.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.200 Purpose

This Subpart is designed to set up reporting procedures for facilities that handle hazardous chemicals regulated under the Occupational Safety and Health Standards (29 CFR 1910). It also establishes procedures to ensure that the location and amount of hazardous chemicals in a facility is monitored and made available to the SERC, the local planning committee, the local fire department, and the public. The availability of this kind of information is designed to facilitate public awareness by allowing individuals to learn about the types and quantities of hazardous chemicals within their own communities.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.210 Material Safety Data Sheets (msds)

a) Submission of MSDS/List

The owner or operator of any facility which is required to prepare or have available a material safety data sheet for a hazardous chemical under the Occupational Safety and Health Act 29 USCA 651 et seq.) and regulations promulgated under that Act (29 CFR 1910) shall submit a material safety data sheet for each chemical, or a list of such chemicals as stipulated in Section 311(A)(2) of the Act, and 40 CFR 370, to each of the following:

Manager, Hazardous Materials Compliance and Enforcement, Illinois Emergency Management Agency, 110 East Adams, Springfield, Illinois 62701-1109.
The local emergency planning committee of the planning district in which the facility is located.
The fire department with jurisdiction over the facility.

b) Content of a List of Chemicals

The list of chemicals referred to in subsection (a) shall include each of the following:

A list of the hazardous chemicals for which a material safety data sheet is required under the Occupational Safety and Health Act, grouped in categories of health and physical hazards as set forth under the Act, or in other categories as prescribed by the USEPA (Appendix A of 40 CFR 355, April 22, 1987).
The chemical name or common name of each such chemical as provided on the material safety data sheet.
Any hazardous component of each such chemical as provided on the material safety data sheet.

c) MSDS Due Date

The material safety data sheet or the alternative list must be supplied within 3 months after the facility is required to have available an MSDS under the Occupation Safety and Health Act and regulations promulgated under that Act.

d) Minimum Threshold Level

As provided under 40 CFR 370.20 (October 15, 1987), the minimum threshold level for reporting under this Section shall be according to the following schedule: The owner or operator of a facility subject to this Section shall submit an MSDS within 3 months after the facility first becomes subject to this Section, for all hazardous chemicals present at the facility in amounts equal to or greater than 10,000 pounds, or that are extremely hazardous substances present at the facility in an amount greater than or equal to 500 pounds (or 55 gallons) or TPQ, whichever is less.
The minimum threshold for reporting in response to requests for submission of an MSDS pursuant to this Section shall be zero.

e) MSDS From Facility on Request

The owner or operator of a facility shall submit a material safety data sheet requested under Section 311(c)(1) of the Act to the local emergency planning committee within 5 work days following receipt of the request.

f) A local emergency planning committee, upon request by any person, shall make available an MSDS to the person in accordance with Section 620.220 of this Subpart and Section 324 of the Act. If the local emergency planning committee does not have the requested MSDS, the committee shall request the sheet from the facility operator or owner and make the sheet available to the person in accordance with Section 620.220 of this Subpart and Section 324 of the Act.

g) Submission of Revised MSDS

Within 3 months following the discovery by a facility owner or operator of significant new information concerning an aspect of a hazardous chemical for which an MSDS was previously submitted, a revised MSDS must be provided to the following:

Manager, Hazardous Materials Compliance and Enforcement, Illinois Emergency Management Agency, 110 East Adams, Springfield, Illinois 62701-1109.
The local emergency planning committee of the planning district in which the facility is located.
The fire department with jurisdiction over the facility.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.220 Public Availability of Msds, Plans, Forms and Follow-Up Notices

Each emergency response plan, material safety data sheet, inventory form, and follow-up emergency notice is to be made available to the public by the SERC and the local emergency planning committee.

a) Information shall be made available to the general public at the Illinois Emergency Management Agency, 110 East Adams Street in Springfield, Illinois, between 8:30 a.m. and 5:00 p.m. everyday except weekends and official holidays.

b) The local emergency planning committee in each planning district shall designate a time and location that this information shall be available to the general public.

c) Each local emergency planning committee must publish annually a notice in local newspapers that the emergency response plan, material safety data sheets, and inventory forms have been submitted.

d) The published notice shall state that follow-up emergency notices may subsequently be issued. It shall also announce that any member of the public may review the emergency response plan, MSDS, inventory forms or follow-up at the designated time and place.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.230 Emergency and Hazardous Chemical Inventory Forms - Tier I Information

a) The owner or operator of any facility which is required to prepare or have available a material safety data sheet for a hazardous chemical under the Occupational Safety and Health Act (29 USCA 651 et seq.) and regulations promulgated under that Act (29 CFR 1910) shall prepare and submit an emergency and hazardous chemical inventory form (hereafter in this Section referred to as an "inventory form") to each of the following:

The Manager of Hazardous Materials Compliance and Enforcement, Illinois Emergency Management Agency, 110 East Adams, Springfield, Illinois 62701-1109.
The local emergency planning committee of the planning district in which the facility is located.
The fire department with jurisdiction over the facility.

b) The facility owner or operator shall submit the inventory form annually on March 1. The form shall contain data with respect to the preceding year.

c) Minimum Threshold Levels

As provided under 40 CFR 370.20 (October 15, 1987), the owner or operator of a facility subject to this Section shall submit either the Tier I form or the Tier II form:

A) On or before March 1 of the first year after the facility first becomes subject to this Section, covering:

i) all hazardous chemicals present at the facility during the preceding calendar year in amounts equal to or greater than 10,000 pounds; or

ii) all chemicals that are extremely hazardous substances present at the facility in an amount greater than or equal to 500 pounds (or 55 gallons) or the TPQ, whichever is less.

B) On or before March 1 of the second year after the facility first becomes subject to this Section, and annually thereafter, covering:

i) all hazardous chemicals present at the facility during the preceding calendar year in amounts equal to or greater than 10,000 pounds; or

ii) all chemicals that are extremely hazardous substances present at the facility in an amount greater than or equal to 500 pounds (or 55 gallons) or the TPQ, whichever is less.

The minimum threshold for reporting in response to requests for submission of a Tier I form pursuant to Section 620.240 of this Subpart shall be zero.

d) The inventory form shall contain Tier I or Tier II information as described in Section 312(d)(1) of the Act.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

29 Ill. Adm. Code 620.240 Tier Ii Information

An inventory form shall provide additional information as required in Section 312(d)(2)(A) through (F) of the Act for each hazardous chemical present at the facility. Tier II information shall be made available to the public only upon request and in accordance with Section 312(e) of the Act.

a) On request by the SERC, the local emergency planning committee or fire department, the facility must provide specific Tier II information to the person making the request. A request from any of these entities shall reference a specific facility.

b) A member of the public may ask the SERC or the local emergency planning committee for Tier II information regarding a facility. Any information in their possession is to be made available subject to limitations for trade secret protection and protection of information regarding specific location in the plant (in accordance with Section 322 of the Act) if so requested by the facility.

c) If a request from a member of the public cannot be provided because Tier II information is not available, the SERC or local emergency planning committee shall submit a written request for it to the facility.

d) A request to the facility is compulsory for hazardous chemicals present at the facility in excess of 10,000 pounds during the preceding calendar year. Below the 10,000 pound threshold the decision to request Tier II information shall be determined by the SERC or the local emergency planning committee in accordance with the provisions of Section 312(e)(3)(C) of the Act.

e) The SERC or local emergency planning committee shall respond to a request for Tier II information no later than 45 days after receipt of the request.

f) The facility owner or operator shall record Tier I and Tier II information on inventory forms that shall be published by the USEPA.

g) A business may acquire blank Tier I and Tier II Emergency and Hazardous Chemical Inventory forms from the SERC by writing to:

Manager Hazardous Materials Compliance and Enforcement

Illinois Emergency Management Agency

110 East Adams

Springfield, Illinois 62701-1109.

History

Source: Amended at 22 Ill. Reg. 1294, effective January 1, 1998

Chapter II State Board of Education

Part 1500 Joint Rules of the Office of the State Fire Marshal and the Illinois State Board of Education: School Emergency and Crisis Response Plans

29 Ill. Adm. Code 1500.10 Purpose

This Part establishes the requirements for the annual review and updating of the protocols and procedures in each school's emergency and crisis response plan that is required by Section 25 of the School Safety Drill Act [105 ILCS 128/25], including the review of each school's compliance with the school safety drill requirements established in Section 15 of the Act [105 ILCS 128/15].

29 Ill. Adm. Code 1500.20 Annual Review of Emergency and Crisis Response Plans

Each annual review shall be conducted by the participants identified in Section 25 of the Act and shall encompass the components of the plan enumerated in this Section. The report submitted pursuant to Section 25 of the Act shall indicate whether each component listed in this Section is present and up to date and shall describe the revisions, if any, that are needed in each. If any component is deemed inapplicable by the review participants, the report shall include the rationale for this determination.

a) Concept of Operations

The definition and assignment of roles and responsibilities for direction and control, with specific reference to the chain of command, designated back-up for each role, and other critical functions (whether by reliance on the Incident Command System outlined in "National Incident Management System" of March 1, 2004, published by the U.S. Department of Homeland Security and posted at http://www.fema.gov/pdf/nims/nims_doc_full.pdf. or by implementation of other strategies and methods having the same goals), including:

A) responsibilities of individuals who discover an emergency or crisis;

B) responsibilities of the leader/commander and other members of the emergency team;

C) responsibilities of monitors who will ensure the proper execution of the planned response;

D) responsibility for communicating with first responders, building occupants, families, representatives of the media, and other members of the community;

E) responsibility for maintaining emergency-related records.

The description of the responses planned (i.e., what should happen, when, and at whose direction) to address various emergencies or crises that are known to occur in or affect schools, including at least:

A) severe weather;

B) fire;

C) bomb threats or the discovery of suspicious items;

D) structural failure;

E) the failure of utilities or loss of utility service;

F) bus accidents;

G) the release of hazardous materials, both indoors and outdoors;

H) the presence of an intruder, use of a weapon, or taking of a hostage;

I) public health or medical emergencies;

J) earthquakes; and

K) nuclear power plant accidents (if located within 25 miles of such a plant).

The inventory of resources that are available when responding to emergencies, including:

A) emergency contact lists;

B) methods for accounting for the whereabouts and status of all children and the process established for releasing students into the care of their parents and others;

C) response guidance material and the method of providing it to students and staff, including support personnel such as bus drivers, secretaries, and custodians;

D) emergency supplies and equipment (such as first aid kits, food, water, emergency lighting, fuel, battery-operated radio, and walkie-talkies), maintained for students and staff to use during an emergency or crisis.

b) Training and Preparedness

The description of actions taken (i.e., the training provided and the materials used) to ensure that all administrators, staff, and students understand the warning signals and know what to do in an emergency, including but not limited to the objectives of the types of school safety drills conducted in conformance with Sections 15 and 20 of the Act.
Information that exists about the school, such as hazard analyses, area maps, site plans, safety reference plans (see 23 Ill. Adm. Code 180.120), community agreements, etc.
Records and results of the required school safety drills and any optional drills conducted.

29 Ill. Adm. Code 1500.30 Objectives of Drills

Each drill conducted pursuant to the Act shall be designed to fulfill the objectives discussed in this Section.

a) Notification and Response

To ensure that all students, staff members, first responders, and visitors, both inside and outside the school building, are alerted to the fact that an emergency exists; receive adequate instructions on how to proceed, including supplemental instructions from first responders; and respond appropriately to the directions given. (Each drill is to test whether the notification system and those operating it are prepared to provide emergency notification and appropriate direction to everyone on the property, based on the emergency conditions that exist, and whether those present respond accordingly.)

b) Movement to Safe Areas

When evacuation is called for, to ensure that evacuation of the building and adjacent areas is complete; that alternate exit routes are used if primary routes are obstructed; and that individuals with physical impairments reach safe areas. (Each drill is to test whether and how quickly a building's occupants vacate it in an orderly and safe manner, regardless of any obstructions encountered, and whether staff is prepared to provide assistance effectively to those who are unable to evacuate on their own.)
When sheltering in place is called for, to ensure that all the building's occupants reach designated safe areas in a reasonable amount of time. (Each drill is to test whether students are prepared to respond without hesitation to instructions.)

c) Communication with First Responders

To ensure that the system for communicating with responding agencies provides timely and complete information about the nature, scope, and current status of the emergency situation and about the status of all the building's occupants, whether evacuated or sheltering in place. (Each drill is to test the ability of students and staff to provide necessary information to first responders in an emergency of the type to which the drill applies.)

d) Accounting for All Occupants

To ensure that designated areas for assembling are appropriate to the type of incident to which the drill applies; that they are used by all students, staff, and visitors; and that the controls in place permit accounting for all the building's occupants. (Each drill is to test the preparedness of students and staff to remain in the areas where they have been directed to assemble; the confidence with which the building's occupants can be accounted for; and the reliability of determining whether any search or rescue activity is necessary.)