Ohio Adm.Code 5180:7 | Ohio Administrative Code 5180:7 — Department of Children and Youth | Adoption Services and Supports

Chapter 5180:7-1 Adoption Related Processes and Procedures

Ohio Adm.Code 5180:7-1-03 Putative father registry.

(A) Who is a putative father?

As defined in section 3107.01 of the Revised Code, a putative father is a man, including one under age eighteen, who may be a child's father and to whom all of the following apply:

(1) He was not married to the child's mother at the time of the child's conception or birth;

(2) He has not adopted the child;

(3) He has not been determined, prior to the date a petition to adopt the child is filed, to have a parent and child relationship with the child by a court proceeding pursuant to sections 3111.01 to 3111.18 of the Revised Code, a court proceeding in another state, an administrative agency proceeding pursuant to sections 3111.38 to 3111.54 of the Revised Code, or an administrative agency proceeding in another state; and

(4) He has not acknowledged paternity of the child pursuant to sections 3111.21 to 3111.35 of the Revised Code.

(B) What is the Ohio putative father registry (OPFR)?

The OPFR is a registry established and maintained by the department of children and youth (DCY) and provides for the following:

(1) Allows a putative father to register to be notified in the event that a petition to adopt a minor has been filed for a child the father claims is his.

(2) Allows a mother, a public children services agency (PCSA), a private child placing agency (PCPA), a private noncustodial agency (PNA), or an attorney arranging an adoption to request a search to determine if a child has a registered putative father.

(3) Identifies if a putative father is registered for the child and is to be contacted prior to finalization of the adoption.

As used in this rule, 'agency' includes the following:

(1) PCSA;

(2) PCPA; or

(3) PNA.

(D) How does a putative father register with the OPFR?

The putative father may register with the OPFR in the following ways:

(1) Online at https://childrenandyouth.ohio.gov/for-families/family-support-stabilization/putative-father-registry; or

(2) Submit a completed DCY 01694 "Ohio Putative Father Registry - Registration for Fathers" to DCY via email at ohiopfr@childrenandyouth.ohio.gov.

(E) How may a putative father get assistance in registering with the OPFR?

The putative father may contact DCY for assistance in registering with the OPFR.

(F) When may a putative father register with the OPFR?

A putative father may register with the OPFR at any time. In order to preserve his right to consent to an adoption, the putative father is to register prior to the birth of the child or within fifteen days following the birth of the child.

(G) How may an attorney, a mother, or an agency request a search of the OPFR?

An attorney, a mother, or an agency may request a search of the OPFR online at https://childrenandyouth.ohio.gov/for-families/family-support-stabilization/putative-father-registry.

(H) When is a search of the OPFR to be requested?

An attorney, a mother, or an agency may request a search of the OPFR at any time; however, for purposes of adoption finalization, a search of the OPFR is to be requested no earlier than sixteen days after the child's birth and the results filed with the court prior to the issuance of a final adoption decree or interlocutory order of adoption.

(I) When is a search of the OPFR not required?

An attorney, a mother, or an agency is not required to search the OPFR if one of the following applies:

(1) The mother was married at the time the child was born or conceived.

(2) The parent placing the child previously adopted the child.

(3) A man has been determined to have a parent and child relationship with the minor, prior to the date the petition to adopt the child is filed, by:

(a) A court proceeding pursuant to sections 3111.01 to 3111.18 of the Revised Code;

(b) A court proceeding similar to that in paragraph (I)(3)(a) of this rule in another state;

(d) An administrative agency proceeding similar to paragraph (I)(3)(c) of this section in another state; or,

(e) A signed acknowledgment pursuant to section 2151.232, 3111.25, or 3111.821 of the Revised Code.

(4) The PCSA or PCPA has permanent custody of the child pursuant to Chapter 2151. or division (B) of section 5103.15 of the Revised Code.

(J) What is to occur if the search of the OPFR identifies a putative father?

(1) If it is determined that a putative father is registered for the minor, DCY is to provide the attorney, mother or agency a certified copy of the putative father's registration form.

(2) Within ten days of providing the certified copy to the attorney, mother or agency, DCY is to provide written notice of the following to the putative father:

(a) That he may be the father of the minor he claimed on the registration form;

(b) That the minor is being or may be placed for adoption; and

(c) Of his right to consent or refuse to consent to the minor's adoption to the extent provided under Chapter 3107. of the Revised Code.

(K) What is to occur if the search of the OPFR does not identify a putative father?

If it is determined that a putative father is not registered for the minor, DCY is to provide the attorney, mother or agency a certified written statement of the results, including the date the search request was submitted.

(L) What is an attorney, a mother, or an agency to do upon receipt of the OPFR search results?

The attorney, a mother, or an agency is to file a certified copy of the results received from OPFR with the court, prior to the issuance of the final adoption decree or the interlocutory order of adoption.

(M) What additional steps is a PCSA or PCPA to complete when determining if there is a putative father?

The PCSA or PCPA is to work with the mother to identify the name of the child's father and determine if either parent is eligible for membership with an American Indian tribe.

Last updated July 15, 2026 at 7:44 AM

History

Effective: July 15, 2026
Promulgated Under: 119.03

Ohio Adm.Code 5180:7-1-09 Assessor visits and adoption prefinalization report.

(A) What does prefinalization mean?

Prefinalization refers to the period of time from the date a child is placed in an adoptive home and the date the adoption is finalized, as evidenced by a final decree of adoption or interlocutory order of adoption issued by the court.

(B) What contact is to be made with the child, prospective adoptive parent(s) and any household members during prefinalization?

An assessor, who meets the qualifications in section 3107.014 of the Revised Code and rule 5180:2-48-06 of the Administrative Code, in the employ of, appointed by, or under contract with the court, public children services agency (PCSA) or private child placing agency (PCPA) that is assigned full responsibility for case planning and management of the child's case is to complete the following, at minimum:

(1) One face-to-face visit with the child and each prospective adoptive parent in the adoptive home, during the first seven days of placement, not including the date of placement.

(2) One face-to-face visit with the child and each prospective adoptive parent in the adoptive home, during the first thirty days of placement, not including the visit completed during the first seven days of placement.

(3) After the first thirty days of placement, one face-to-face visit monthly with the child and each prospective adoptive parent in the adoptive home.

(4) One face-to-face visit with any additional permanent household members, every sixty days, in the adoptive home,

(5) Two face-to-face visits, at least sixty days apart, in the adoptive home, with any permanent household members who temporarily reside elsewhere.

(1) The assigned assessor is to complete the majority of the visits identified in paragraph (B) of this rule.

(2) If the assigned assessor is unable to complete a visit, another assessor from the same agency may complete a visit, and is to document in the child's case the reason someone other than the assigned assessor completed the visit.

(3) If circumstances of the case require more than the minimum number of visits identified in paragraph (B) of this rule, the additional visit(s) may be conducted by an assessor employed by an agency contracted by the PCSA or PCPA to provide services for the case.

(D) What assessment information is to be gathered during prefinalization visits?

The following information is to be gathered from the assessor's observations and interviews with the child, prospective adoptive parent(s), household members, and any other professionals working with the family, and is to be documented in the child's case record and on the DCY 01699 "Prefinalization Adoption Assessment Report," to inform how the placement is progressing:

(1) The child's safety and well-being, including, but not limited to the child's:

(a) Current behavior, emotional, and social functioning.

(b) Adjustment to the placement.

(d) Physical, cognitive, and emotional development.

(e) Educational progress and status.

(f) Medical needs.

(2) New information regarding the child, prospective adoptive parent(s) or other household members, including, but not limited to:

(a) Changes in marital status.

(b) Significant changes in the health status of a household member.

(d) Birth of a child.

(e) Death of a child, prospective adoptive parent(s), or household member.

(f) A criminal charge, conviction or arrest of the child, prospective adoptive parent(s) or any household member.

(g) Addition or removal of a temporary or permanent household member.

(h) Family's relocation.

(i) Child's daily activities.

(j) Change in the prospective adoptive parent(s) employment or any financial hardships.

(k) Any supportive service needs for the child or prospective adoptive parent(s) to assure the child's safety and well-being.

(E) What is to occur if the child is placed into an approved adoptive home outside of Ohio, through the "Interstate Compact for the Placement of Children"?

The agency is to follow procedures pursuant to Chapter 5180:2-52 of the Administrative Code and the regulations of the interstate compact.

(F) What is to occur if the prospective adoptive parent(s) or household member(s) knowingly makes a false statement that impacts the homestudy?

If the prospective adoptive parent(s) or household member(s) knowingly makes a false statement that impacts the homestudy, the assessor is to follow procedures pursuant to section 3107.031 of the Revised Code.

(G) When is the assessor to complete and file the DCY 01699 for the adoptive placement with the court?

(1) The assessor is to complete and file the DCY 01699 with the court no later than twenty days prior to the date scheduled for the final hearing on the adoption in accordance with section 3107.12 of the Revised Code.

(2) If the court determines there is good cause for filing the report at a later date, the assessor is to file the DCY 01699 prior to the issuance of a final decree of adoption or finalization of an interlocutory order of adoption.

(3) If the prospective adoptive parent is the child's stepparent, the DCY 01699 does not need to be completed, unless the court determines that it is in the best interest of the child and orders that an assessor conduct a prefinalization assessment.

(H) Who is to receive a copy of the DCY 01699?

(1) The assessor is to provide a redacted copy of the DCY 01699 to the prospective adoptive parent(s) no later than twenty days prior to the date scheduled for the final hearing on the adoption. All identifying information, as defined in section 3107.01 of the Revised code, regarding the biological or other legal parent(s) is to be redacted prior to providing a copy of this report to the prospective adoptive parent(s).

(2) The assessor is to maintain a copy of the redacted DCY 01699 provided to the prospective adoptive parent(s) in the adoptive child's case record and adoptive family's case record.

(3) The assessor is to maintain the adoptive parent(s) written acknowledgment of receipt of the DCY 01699, including the date the information was provided, in the adoptive child's case record and adoptive family's case record.

(4) The assessor is to provide a copy of the acknowledgment of receipt to the adoptive parent(s)

Last updated July 15, 2026 at 7:44 AM

History

Effective: July 15, 2026
Promulgated Under: 119.03

Ohio Adm.Code 5180:2-48-06

(A) A public children services agency (PCSA), private child placing agency (PCPA), private noncustodial agency (PNA) or court that engages in the provision of foster care or adoption services shall employ or have under contract assessors who are responsible for, but not limited to, performing the following duties:

(1) Works with parents, guardians or persons having custody of a child who express the intent to surrender their child for adoption.

(2) Works with people seeking to adopt or provide foster care for a child, including but not limited to the following duties:

(a) Completing home study assessments for foster care and adoptive applicants.

(b) Completing adoption amendments and updates.

(d) Completing prefinalization adoption assessments.

(3) Works with the child in the permanent custody of an agency to prepare the child for adoption.

(4) Initiates and/or supervises the foster care or adoptive placement.

(5) Completes the JFS 01616 "Social and Medical History" which shall be filed with the court.

(6) Completes the JFS 01673 "Assessment for Child Placement."

(7) Completes the JFS 01385 "Assessment for Child Placement Update."

(8) Completes the JFS 01692 "Application for Adoption of a Foster Child."

(9) Completes the JFS 01530 "Multiple Children/Large Family Assessment."

(10) Completes the JFS 01699 "ODJFS Prefinalization Adoption Assessment Form."

(11) Completes the JFS 01673-A "Child Characteristics Checklist For Foster Care and/or Adoption."

(12) Completes the JFS 01698 "Step-Parent Adoption Homestudy."

(B) To avoid a conflict of interest, or the appearance of a conflict of interest, an assessor shall not complete any of the documents or services listed in paragraph (A) of this rule for any of the following persons:

(1) Him or her self.

(2) Any person who is a relative of the assessor.

(3) Any agency employee for whom the assessor has any supervisory responsibility.

(4) Any agency employee who has any supervisory responsibility for the assessor.

(C) The PCSA, PCPA, PNA, or court shall ensure that employees or persons under contract with the agency to perform assessor duties comply with the requirements in the assessor definition contained in rule 5101:2-1-01 of the Administrative Code and section 3107.014 of the Revised Code.

(D) The PCSA, PCPA, PNA, or court shall ensure a student hired to perform assessor duties meets all requirements of an assessor in rule 5101:2-1-01 of the Administrative Code and section 3107.014 of the Revised Code. The student shall be supervised by a professional counselor, social worker, marriage and family therapist or psychologist who has completed tier two assessor training and continues to comply with all requirements outlined in this rule and rule 5101:2-1-01 of the Administrative Code and section 3107.014 of the Revised Code.

(E) The PCSA, PCPA, PNA, or court shall ensure the assessor completes or has completed all the prescribed Ohio department of job and family services (ODJFS) tier one assessor training sessions within one year of the start date of the tier one assessor training. An employee or contractor can only conduct assessor duties after he or she begins tier one training. If the employee or contractor is performing assessor duties prior to completion of the required training, the agency shall ensure that the employee or contractor is supervised by an assessor who has completed tier two assessor training and any applicable ongoing training required by this rule. An assessor who fails to complete the tier one training within one year of the start date of the tier one assessor training is not authorized to perform any assessor duties until the tier one assessor training has been completed.

(F) The PCSA, PCPA, PNA, or court shall ensure the assessor completes or has completed the prescribed ODJFS tier two assessor training within three years of the completion date of tier one assessor training. A person who has not completed all of the tier one assessor training is not eligible to begin tier two assessor training.

(1) An assessor who did not complete the required tier two assessor training within the three years of the completion date of tier one assessor training is not authorized to perform assessor duties until tier two assessor training requirements are properly met. An extension of no more than one year may be granted by the director of the PCSA, PCPA, PNA or court due to justifiable organizational circumstances which impede the ability of the assessor to attend offered training. The extension shall be documented on a signed JFS 01680 "Verification of Adoption Assessor Qualifications."

(2) An assessor who did not complete the tier two assessor training within the required time periods of this rule shall immediately cease performing the duties of an assessor until the person has completed the tier two assessor training.

(3) An assessor who did not complete the tier two training requirements of paragraph (F)(1) of this rule, shall repeat the tier two assessor training in its entirety. Tier two training shall be completed within one year of the start date of the tier two assessor training. A person who fails to complete tier two assessor training within one year shall repeat the entire training process beginning with tier one.

(G) The PCSA, PCPA, PNA, or court shall ensure the assessor completes or completed six hours of ongoing training on adoption or foster care related issues, within two years of the completion date of tier two assessor training, to renew their assessor status. Completion of an additional six accredited training hours is required within each subsequent two year period from the completion date of the previous six hours of ongoing training. Assessors who fail to complete the training within any two year period must immediately cease performing the duties of an assessor until the six accredited training hours required have been completed.

(H) The PCSA, PCPA, PNA or court shall document the assessor's compliance with this rule by completing the JFS 01680 and having it signed by the assessor and the PCSA, PCPA, PNA director, designee or court. This document shall be kept in the agency personnel records with a copy provided to the assessor and a copy shall be sent to the ODJFS adoption services section. An assessor shall be able to produce a copy of the JFS 01680 upon request. The assessor shall notify ODJFS within ten business days when any of the following occur.

(1) The assessor completes any level of training required by this rule.

(2) The assessor terminates his employment or contract with a PCSA, PCPA, PNA or court.

(3) The assessor begins employment or enters into a contract with a new PCSA, PCPA, PNA or court.

(4) The assessor is no longer employed with the PCSA, PCPA, PNA or court but plans to continue to complete the six hour training requirement. The assessor shall, within ten business days of completing the six hour training requirement, submit the updated JFS 01680 to the ODJFS adoption services section.

(5) The assessor is not able to conduct assessor duties due to non-compliance with the training requirements outlined in this rule.

(I) The PCSA, PCPA, PNA or court that employs or has a contract with the assessor shall notify ODJFS via the JFS 01680 within ten business days when as assessor terminates his or her employment or contract with the agency or court.

(J) A person who is no longer employed by or under contract with a PCSA, PCPA, PNA or court to perform assessor duties may continue completing the additional six accredited training hours every two years or any other required assessor training to maintain assessor status. However, an individual who is not employed by or in contract with a PCSA, PCPA, PNA or court shall not perform assessor duties. Upon resuming employment or contract with a PCSA, PCPA, PNA or court to perform assessor duties, the assessor may immediately perform assessor duties as long as the six hour training or other training requirement was met in accordance with this rule while the person was not employed or contracting with the PCSA, PCPA, PNA or court.

(K) A person who is no longer employed with the PCSA, PCPA, PNA or court to perform assessor duties and who did not elect to continue to complete the assessor training hours to maintain their assessor status shall resume the assessor duties only after complying with all of the following:

(1) Be in an active employment or contract status with a PCSA, PCPA, PNA or court to perform assessor duties.

(2) Complete twelve hours "Assessor Refresher" training as prescribed by ODJFS.

(3) The cycle of having an additional ongoing six accrediting training hours required every two years begins with the completion of the twelve hour "Assessor Refresher" training.

Last updated February 9, 2026 at 4:12 PM

History

Effective: March 1, 2021
Promulgated Under: 119.03

Ohio Adm.Code 5180:7-1-11 Foster caregiver adoption approval.

(A) How may a foster caregiver who is not an approved adoptive parent express interest in adoption of any child(ren) not placed in the foster caregiver's home?

A foster caregiver may apply to be an adoptive parent for any child not placed in the home by completing the following:

(1) A foster caregiver is to submit the DCY 01691 "Application for Child Placement" to the agency that recommends their foster home certification or to any other public children service agency (PCSA), private child placing agency (PCPA) or private non-custodial agency (PNA) that completes adoption homestudies.

(2) The assessor may assist the foster caregiver in revising the current DCY 01691 from the foster home record, or in completing a new DCY 01691. The DCY 01691 is an application to initiate the homestudy process to become an adoptive parent, through the completion of a DCY 01673 "Assessment for Child Placement" by a PCSA, PCPA or PNA.

(B) How may a foster caregiver who is not an approved adoptive parent express interest in adoption of a child(ren) placed in the foster caregiver's home?

A foster caregiver may apply to be an adoptive parent for a child placed in the home by completing the following:

(1) A foster caregiver may apply to become an adoptive parent of a child(ren) placed in their home who is legally available for adoption by completing and submitting the DCY 01692 "Application for Adoption of a Foster Child or Sibling Group" to the agency that recommends their foster home certification or to any other PCSA, PCPA, or PNA that completes adoption homestudies.

(2) The assessor may assist the foster caregiver in completing the DCY 01692. The DCY 01692 is an application to initiate the homestudy process to become an adoptive parent for a specific child(ren) placed in a foster caregiver's home. This application serves as an expedited homestudy, in place of the DCY 01691 and DCY 01673 outlined in paragraph (A) of this rule.

(C) What is to occur if the DCY 01691 or DCY 01692 is submitted to an agency that is different than the agency recommending their foster home certification?

The following is to occur if the DCY 01691 or DCY 01692 is submitted to an agency that is different than the agency recommending their foster home certification.

(1) The agency initiating the adoption homestudy is to have the applicant sign a release of information for the agency that recommends their foster home certification and is to send the release of information to that agency to gather documentation from paragraph (E) of this rule.

(2) Upon receipt of the signed release of information, the agency that recommended the foster home certification is to provide all requested documentation within fifteen business days.

(D) What is to occur if an agency initiates an adoptive homestudy with an applicant who resides in another county?

The agency initiating the adoption homestudy is to notify the PCSA in the county the applicant resides, within ten days of initiation, in accordance with rule 5180:2-48-12 of the Administrative Code.

(E) What documentation from the foster home record is to be compiled and reviewed by the assessor during the homestudy?

(1) DCY 01673 "Assessment for Child Placement," if completed as part of the applicant's initial foster home certification.

(2) JFS 01349 "Foster Parent Home Study," if completed as part of the applicant's initial foster home certification.

(3) DCY 01673-A "Child Characteristics Checklist for Foster Care and/or Adoption."

(4) DCY 01385 "Assessment for Child Placement Update," if the foster home certification had updates completed since initial certification.

(5) DCY 01653 "Medical Statement for Foster Caregiver(s)/Adoptive Applicant and All Household Members."

(6) The most recent background checks for all adult household members in accordance with rule 5180:2-5-09.1 of the Administrative Code, including bureau of criminal investigation (BCI) reports, federal bureau of investigation (FBI) reports, Ohio comprehensive child welfare information system (Ohio CCWIS) alleged perpetrator searches, any out of state child abuse and neglect reports, and national sex offender registry searches.

(7) Training records.

(8) Case record information documented by the worker's visits to the foster home.

(9) Any other documentation from the foster home record including, but not limited to, the most recent fire inspection reports, safety audits, foster home exit interviews, and copies of all complaint or rule violation investigations and any applicable corrective action plans. The agency that recommends the foster home certification, if different, is to notify the agency initiating the adoption homestudy of any outstanding complaints, rule noncompliance investigations, or corrective action plans that have not been fully implemented, and is to include the nature of the investigations or corrective action plans.

(F) What activities is the assessor to complete during the homestudy, if a foster caregiver is applying for adoption of any child(ren) not placed in their home, using the DCY 01691?

(1) Review the DCY 01691 and all supporting documentation from the foster home record as outlined in paragraph (E) of this rule.

(2) Conduct a home visit with all household members.

(3) Discuss with the applicant the differences between foster care and adoption, and the reason for the request for adoption approval at this time.

(4) Discuss with the applicant the availability of adoption assistance and postfinalization adoption services. Including Title IV-E adoption assistance, state adoption maintenance subsidy, post adoption special services subsidy, and non-recurring adoption expenses.

(5) Complete DCY 01530 "Large Family Assessment", as outlined in rule 5180:2-48-12 of the Administrative Code, when a family has a total of five or more children residing in the home, including foster children and children in kinship care; or if the family will have a total of five or more children who will reside in the home upon the adoptive placement of a child.

(6) Verify that the applicant has fulfilled the required adoption training as outlined in rule 5180:2-48-09 of the Administrative Code.

(7) Complete updated background checks for all adult household members as outlined in rule 5180:2-5-09.1 of the Administrative Code, including bureau of criminal investigation (BCI) reports, federal bureau of investigation (FBI) reports, Ohio comprehensive child welfare information system (Ohio CCWIS) alleged perpetrator searches, any out of state child abuse and neglect reports, and national sex offender registry searches.

(8) Document information obtained during the homestudy process on the DCY 01673. Assessor may document this information by revising the applicant's original DCY 01673, or by completing a new DCY 01673. Include a written narrative that the applicant has been evaluated by an assessor to determine compliance with all homestudy requirements, as outlined in rule 5180:2-48-12 of the Administrative Code.

(G) What activities is the assessor to complete during the homestudy, if a foster caregiver is applying for adoption of a child(ren) placed in their home, using the DCY 01692?

(1) Review the DCY 01692 and all supporting documentation from the foster home record as outlined in paragraph (E) of this rule.

(2) Conduct a home visit with all household members.

(3) Observe the interaction between the child(ren) to be adopted and other household members. Discuss how the applicant is working with the child(ren) on their case plan objectives and how the applicant will manage any long-term challenges the child(ren) may experience.

(4) Discuss with the applicant the differences between foster care and adoption, and the reason for the request for adoption approval at this time.

(5) Discuss with the applicant the availability of adoption assistance and postfinalization adoption services. Including Title IV-E adoption assistance, state adoption maintenance subsidy, post adoption special services subsidy, and non-recurring adoption expenses.

(6) Complete DCY 01530 "Large Family Assessment", as outlined in rule 5180:2-48-12 of the Administrative Code, when a family has a total of five or more children residing in the home, including foster children and children in kinship care; or if the family will have a total of five or more children who will reside in the home upon the adoptive placement of a child.

(7) Verify that the applicant has fulfilled the required adoption training as outlined in rule 5180:2-48-09 of the Administrative Code.

(8) The agency is not to have the applicant to undergo a new criminal records check as a condition of acceptance or approval of the DCY 01692. However, the agency is to inform the applicant that a criminal records check, pursuant to rule 5180:2-5-09.1 of the Administrative Code, is to be completed before a court issues a final decree of adoption or an interlocutory order of adoption.

(H) What decisions may the assessor make upon completion of the homestudy?

(1) For applications submitted on the DCY 01691, for a foster caregiver who is applying for adoption of any child(ren) not placed in their home, the assessor may approve or deny the applicant as an adoptive parent and is to document the decision on the DCY 01673.

(2) For applications submitted on the DCY 01692, for a foster caregiver who is applying for adoption of any child(ren) placed in their home, the assessor may approve or deny the applicant as an adoptive parent for the specific child(ren) listed on the DCY 01692 and is to document the decision on the DCY 01692.

(I) When is the applicant to be notified of the homestudy decision?

The assessor is to provide the applicant written notification of the decision within ten days after the homestudy has been approved or denied.

(J) What is to be included in the adoption homestudy approval notification?

(1) Date of homestudy approval; to be the same as the assessor's signature date.

(2) A description of the child(ren) characteristics from the DCY 01673-A, when the homestudy is for a foster caregiver who is being approved as an adoptive parent for any child(ren) not placed in their home that applied with the DCY 01691.

(3) The name of the child(ren), when the homestudy for a foster caregiver who is being approved as an adoptive parent for a child(ren) placed in their home that applied with the DCY 01692.

(K) What is to be included in the adoption homestudy denial notification?

(1) A detailed explanation of the reasons for the denial.

(2) A description of the procedures for an agency review pursuant to rule 5180:2-48-24 of the Administrative Code.

(L) When does the DCY 01673 approval expire, for an applicant approved as an adoptive parent for any child(ren) not placed in their home?

The approval period will be equal to the current foster home certification span. The approved adoptive parent is to apply for continuous certification and comply with periodic updates, as outlined in rule 5180:2-5-24 of the Administrative Code.

(M) When does the DCY 01692 approval expire, for an applicant approved as an adoptive parent for a child(ren) placed in their home?

The DCY 01692 approval is to expire once the foster child(ren) is adopted, as evidenced by a final decree of adoption or interlocutory decree.

(N) What procedures is the agency to follow upon approval?

The agency is to follow the adoptive placement procedures as outlined in rule 5180:2-48-16 of the Administrative Code including, but not limited to, conducting a matching conference.

(O) What is to occur if an agency determines that any statement or document provided during the homestudy process is knowingly falsified by the applicant?

The agency is to follow procedures outlined in rule 5180:2-33-13 of the Administrative Code and is not to release the homestudy to any other agency or court.

(P) What is the timeframe in which the agency is to complete the DCY 01673 homestudy, for a foster caregiver who is applying for adoption of any child(ren) not placed in their home?

The agency is to complete the DCY 01673 homestudy within the following timeframe:

(1) Upon request, the agency is to provide the DCY 01691 to the foster caregiver within seven business days.

(2) The agency is to begin the homestudy within thirty days of receiving the application.

(3) The homestudy is to be completed within one hundred eighty days of receiving the application. An agency failing to complete a homestudy within that timeframe is to document on the DCY 01673 the reason(s) this requirement is unable to be met.

(4) If a homestudy is not completed within one year of receiving the application, it is to be terminated. If the agency decides not to terminate the homestudy, this decision is made at the agency's discretion and documented on DCY 01673. If an agency decides to terminate the homestudy, it is to notify the applicant in writing no less than thirty days prior to the termination. This notification is to include the reason for termination and the procedures for requesting a review of the agency's decision.

(Q) What is the timeframe in which the agency is to provide the DCY 01692, for a foster caregiver who is applying for adoption of a child(ren) placed in their home?

The agency is to provide the DCY 01692 upon request from a foster caregiver. All recruitment efforts for adoption of the child will be ongoing until the child is matched per rule 5180:2-48-16 of the Administrative Code.

Last updated November 6, 2025 at 8:41 AM

History

Effective: November 6, 2025
Promulgated Under: 119.03

Ohio Adm.Code 5180:2-48-12

(1) Inform all individuals applying for adoption homestudy approval that they can also be studied for foster home certification.

(2) Conduct a joint homestudy pursuant to the requirements contained in Chapters 5101:2-5, 5101:2-7 and 5101:2-48 of the Administrative Code resulting in the simultaneous approval of the applicant for:

(a) Adoption homestudy approval.

(b) Foster care placement.

(3) If the PCPA or PNA is not certified to recommend foster homes for certification and place or participate in the placement of children for adoption, then the agency must inform the individuals that a joint homestudy could be conducted simultaneously by another agency that is certified for both functions.

(B) The PCSA, PCPA, PNA, or court shall ensure that employees or persons under contract with the agency to perform assessor duties comply with the following requirements.

(1) The assessor definition in rule 5101:2-1-01 of the Administrative Code.

(2) Rule 5101:2-48-06 of the Administrative Code.

(3) Section 3107.014 of the Revised Code.

(C) To avoid a conflict of interest, or the appearance of any conflict of interest, an assessor shall not perform any assessor duties for any of the following persons:

(1) Him or her self.

(2) Any person who is a relative of the assessor.

(3) Any agency employee for whom the assessor has any supervisory responsibility.

(4) Any agency employee who has any supervisory responsibility for the assessor.

(D) To avoid a conflict of interest, or the appearance of any conflict of interest:

(1) The agency administrator and a relative of the agency administrator shall not have an adoption homestudy completed by the agency with which the administrator is employed.

(2) A member of the agency's governing body and a person known to the agency as a relative of the agency's governing body shall not have an adoption homestudy completed by the agency with which the member is associated.

(3) Adoption inquiries from anyone mentioned in this paragraph wishing to have an adoption homestudy completed shall be referred to another agency with no such appearance of a conflict of interest.

(4) An existing approved adoption homestudy of any person referred to in paragraph (D) of this rule shall be transferred to another adoption agency within sixty days of the effective date of this rule.

(5) If the agency becomes aware an approved adoptive parent of the agency is a relative of the administrator or a relative of the agency's governing body, it shall initiate a transfer of the adoption homestudy. The transfer shall be completed within sixty days of the discovery.

(E) A PCSA, PCPA or PNA may selectively recruit on the basis of the need for adoptive parents that reflect the diversity of waiting children for whom adoptive homes are needed as specified in the agency's recruitment plan as required by rule 5101:2-48-05 of the Administrative Code.

(1) The agency shall not consider the age, gender, gender identity, or sexual orientation of a family for whom that agency is conducting a homestudy in determining whether a homestudy is approved or disapproved or a child is placed in the home.

(2) The agency shall not consider the age, gender, gender identity, or sexual orientation of a child being considered for adoption in determining whether a homestudy is approved or disapproved or a child is placed in the home.

(3) The agency shall not discriminate in approving or disapproving a homestudy on the basis of disability in violation of Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794 and of Title II of the Americans with Disabilities Act of 1990, 42 U.S.C. 12132.

(4) The agency is to adhere to the support services and modifications for a person with a disability as described in sections 2131.03, 2131.031, 2131.032, 2131.033 and 2131.034 of the Revised Code.

(F) The agency shall not consider the race, color or national origin of a family for whom the agency is conducting a homestudy in determining whether a homestudy is approved or disapproved or a child is placed in the home.

(1) As prohibited by the Multiethnic Placement Act, Oct. 20, 1994, P.L. 103-382, as amended by Section 1808 of the Small Business Job Protection Act of 1996, Aug. 20, 1996, P.L. 104-188 (MEPA), and the Civil Rights Act of 1964 (Title VI), agencies may not deny any person the opportunity to become an adoptive parent on the basis of race, color, or national origin of the person or of any children involved.

(2) The agency shall not consider the race, color, or national origin of a child being considered for adoption in determining whether a homestudy is approved or disapproved or a child is placed in the home.

(3) The agency may consider a child's race, color, or national origin only in those cases it is determined acceptable pursuant to rule 5101:2-48-13 of the Administrative Code.

(G) The agency shall use the JFS 01691 "Application for Child Placement" for all initial adoption homestudy applications.

(1) The agency shall not accept an incomplete JFS 01691.

(2) The agency shall not begin the homestudy assessment process prior to the receipt of a fully completed JFS 01691 signed by the applicant(s).

(3) If a foster care applicant decides during the homestudy process to also become approved for adoption, the homestudy documentation and training completed up to that point may be utilized as long as the documentation or training has not expired upon completion of the homestudy. Applicants shall not be required to duplicate documentation as a result of a new application date.

(H) The agency shall commence the homestudy assessment within thirty days after the date the agency receives a fully completed JFS 01691 signed by the adoptive applicant(s).

(1) Commencement of a homestudy means, at a minimum, scheduling an appointment to interview the applicant or assuring the applicant is informed of the necessary materials required for the assessor to complete the homestudy.

(2) An agency failing to commence a homestudy within thirty days after receiving the application shall document on the JFS 01673 "Assessment for Child Placement" the reason(s) the agency is unable to meet this requirement.

(I) The agency shall complete the homestudy within one hundred eighty days after the date the agency received the completed application. An agency failing to complete a homestudy within one hundred eighty days shall document on the JFS 01673 the reason(s) the agency is unable to meet this requirement.

(J) If a homestudy is not completed within one year of the application date it shall be terminated unless the agency makes the determination the homestudy should not be terminated. The decision not to terminate shall be made at the agency's discretion and documented on the JFS 01673. If the agency decides to terminate the homestudy, it shall notify the adoptive applicant in writing no less than thirty days prior to the termination. Written notification shall include the reason for termination and the procedures for requesting a review of the agency's decision.

(K) If a PCSA initiates an adoptive homestudy with an applicant who resides in another county, the PCSA shall notify the PCSA in the county the applicant resides. This requirement does not apply to:

(1) An adoption by a step-parent whose spouse is a biological or adoptive parent of the minor to be adopted.

(2) An adoption where the PCSA in the county the adoptive applicant resides contracts with another PCSA to complete the adoptive applicant's homestudy.

(L) If a PCPA, PNA or attorney arranging an adoption initiates an adoptive homestudy with an applicant, they shall notify the PCSA in the county the applicant resides. This requirement does not apply to:

(1) An adoption by a step-parent whose spouse is a biological or adoptive parent of the minor to be adopted.

(2) An adoption where the PCSA in the county the adoptive applicant resides contracts with the PCPA or PNA to complete the adoptive applicant's homestudy.

(M) The written notification to the PCSA, required in paragraphs (K) and (L) of this rule, shall be sent within ten days of the initiation of the homestudy, and shall include the following information:

(1) The applicant's name.

(2) The applicant's address.

(3) The applicant's telephone number.

(4) The names and dates of birth of all household members at the time of the application.

(5) A request for any relevant information, if known, including, at a minimum:

(a) Confirmation of household members as determined by a review of agency records.

(b) Information relating to any previous foster care or adoption applications and/or placements, such as:

(i) Past or present functioning of the prospective adoptive parent and household members.

(ii) Rule violations.

(iii) Information on the events leading to a removal of any child from the prospective adoptive family home.

(N) When a PCSA in the county the adoptive applicant resides receives a notification letter, the PCSA shall provide, in writing, any relevant information listed in paragraph (M)(5) of this rule to the requesting agency within fifteen days of the receipt of the letter. If the PCSA does not have any relevant information regarding the adoptive applicant or any household members, the PCSA shall respond to the requesting agency that no information was found.

(O) The PCSA in the county the adoptive applicant resides shall maintain written documentation on each family for whom they receive a notification letter. If the family is known to the agency and a record exists, the information shall be merged with the existing file.

(P) If an agency determines any applicant knowingly provided false information for the homestudy or application, or any document submitted by the applicants during the homestudy process contains false information, the agency shall follow procedures outlined in rule 5101:2-33-13 of the Administrative Code.

(Q) The following is required for the homestudy:

(1) An assessor shall conduct an in home face to face interview with all members of the household based on his or her age and development. The interview with all members of the household may be a joint interview or separate individual interviews.

(2) Documentation of current marital status, which shall include a marriage certificate, divorce decree, or other verification of marital status, if applicable.

(3) The bureau of criminal investigation (BCI) and federal bureau of investigation (FBI) reports as outlined in rule 5101:2-48-10 of the Administrative Code for all persons subject to a criminal records check.

(a) The criminal records check(s) must be completed and the results received by the agency prior to approval of the homestudy.

(b) Except as provided in paragraph (D) of rule 5101:2-48-10 of the Administrative Code, an agency shall not approve an adoption homestudy if the applicant or any adult member of the household has been convicted of any crime listed in appendix A to rule 5101:2-7-02 of the Administrative Code.

(4) If the agency has the ability to complete the search in the Ohio statewide automated child welfare information system (SACWIS), the agency shall complete an alleged perpetrator search of abuse and neglect report history through the system for each adoptive applicant and each adult who resides with the applicant. If the agency does not have the ability to complete the search in Ohio SACWIS, the agency shall request a search of the system from ODJFS for each adoptive applicant and each adult who resides with the applicant.

(a) A report with the results of the search shall be placed in the adoptive record.

(b) This report is used to determine the suitability of the adoptive applicant as an adoptive parent.

(5) The agency shall request a check of the child abuse and neglect registry of any other state an applicant or other adult household member has resided in the five years immediately prior to the date of the criminal records check as required by division (A) of section 2151.86 of the Revised Code.

(6) The agency is to complete a check of the national sex offender registry at https://www.nsopw.gov/ for the adoptive applicant and each adult who resides with the adoptive applicant. The results are to be reviewed prior to the agency's approval of the adoption homestudy. The application may be denied based solely on the results of the search.

(7) Completion of the JFS 01530 "Large Family Assessment" is required at the time of the adoption homestudy when:

(a) A family has a total of five or more children residing in the home at the time of the homestudy, including foster children and children in kinship care, or;

(b) A family will have a total of five or more children residing in the home based upon the number of children residing in the home at the time of the homestudy, including foster children and children in kinship care, and the number of children the family will be approved to adopt.

(8) A physical exam and a JFS 01653 "Medical Statement for Foster Care/Adoptive Applicant and All Household Members" are to be completed by a licensed physician, physician assistant, clinical nurse specialist, certified nurse practitioner or certified nurse-midwife within one year prior to approval of the homestudy for the applicant. All household members are to complete a JFS 01653.

(a) Any written documentation of a physical examination shall be completed by the individual conducting the examination.

(b) The form shall document that the applicant and all members of the household are free from any physical, emotional or mental condition which would endanger children or seriously impair the ability of the household members to care for the child being adopted.

(c) The agency may require an applicant or household member to secure and provide to the agency a report of an additional examination by a licensed physician, psychologist, or other certified or licensed professional if any of the following apply:

(i) The applicant or any household member has suffered a serious illness or injury within the past year.

(ii) It is determined to be necessary by the agency to ensure the safety, health, or care of any child who may be placed in the home of the applicant.

(9) The applicant shall have an income sufficient to meet the basic needs of the household and to make timely payment of shelter costs, utility bills, and other debts. To show this, an applicant shall provide at a minimum:

(a) A completed JFS 01681"Applicant Financial Statement."

(b) Proof of income for the household for the most recent tax year prior to the date of application.

(c) Proof of income for the household for a two month period. The verification of income shall not be dated more than six months prior to the agency's approval of the adoption homestudy.

(d) At least one utility bill for each utility necessary to maintain the household. The bill or bills should not be dated more than six months prior to the agency's approval of the adoption homestudy.

(10) Prior to approving the homestudy for adoption, the agency shall document that each person seeking adoption approval successfully completes preservice training in accordance with rule 5101:2-48-09 of the Administrative Code. Each person seeking adoption approval shall receive training on the Administrative Code rules and the agency's policies and procedures that are in effect on the date the agency approves the adoption homestudy.

(11) References shall be received by the agency prior to the approval of the homestudy.

(a) The applicant shall provide the names and contact information of at least three people who do not reside with the applicant, so that they may be contacted as references. A minimum of three personal references shall be received prior to the date the agency approves the homestudy. A minimum of one of the required references is to be from a relative and at least two references from non-relatives.

(b) The applicant and all adult household members shall provide the name of any other agency or organization the applicant and any household member has applied to or had a homestudy approved for foster care or adoption, or any organization they have worked with in providing care and supervision of children. The applicant and all adult household members shall complete a written and signed release of information statement so any such reference may be contacted.

(c) The agency shall contact all adult children of the applicant for a reference. If the adult children are unable or unwilling to provide a reference this shall be assessed during the homestudy process and documented on the homestudy.

(d) All contacts with references listed in this rule are required and shall be documented in the narrative section of the homestudy.

(12) The JFS 01200 "Fire Inspection Report for Homes or Residential Facilities Certified by ODJFS" or other form used for a local or state fire inspection certifying the home is free from conditions hazardous to the safety of children. The report shall not be dated more than twelve months prior to the agency's approval of the homestudy.

(13) The JFS 01348 "Safety Audit" completed not more than six months prior to the agency's approval of the homestudy, documenting the residence satisfactorily meets all safety standards.

(14) There shall be a continuous supply of safe drinking water. Well water used for drinking and cooking shall be tested and approved by the health department prior to approval of the adoption homestudy.

(15) The applicant's home is to have a working smoke alarm on each level of occupancy and at least one near all sleeping areas approved by one of the following:

(a) "Underwriter's Laboratory."

(b) A certified fire inspector.

(16) The applicant's home is to have at least one carbon monoxide detector on each level of occupancy of the home and at least one near all sleeping areas.

(17) Prior to the end of the assessment process, applicants shall complete and sign the JFS 01673-A "Child Characteristics Checklist for Foster Care and/or Adoption" indicating the acceptable characteristics of the child the applicant is willing to adopt.

(a) The determination of the specific number, age, and gender of children the adoptive applicant is approved for is the joint decision of the applicant and the assessor, based on the applicant's strengths and needs.

(b) Upon the request from an applicant or approved adoptive parent, the JFS 1673-A may be updated as often as needed.

(R) The agency shall document in each record that the applicant has been evaluated by an assessor to determine the applicant's compliance with all homestudy requirements and the suitability of the applicant to be approved as an adoptive parent considering all household members.

(1) In completing the evaluation, a written narrative shall be compiled, signed by the assessor, and approved by the supervisor, indicating approval or denial of the application.

(2) This evaluation shall be a completed JFS 01673 or JFS 01692 "Application for Adoption of a Foster Child or Sibling Group," as applicable.

(3) Step-parent and international homestudies are exempt from this form requirement. The JFS 01698 "Step-parent Adoption Homestudy" may be used when the court requests an agency to conduct a homestudy involving a step-parent adoption.

(S) In addition to the requirements of Chapter 5101:2-48 of the Administrative Code, the agency may establish a written policy that applies to all applicants, requiring submission of additional materials or documents, or participation in additional assessment activities. The agency shall not approve an adoption homestudy prior to the completion of those requirements, in addition to all requirements of Chapter 5101:2-48 of the Administrative Code that are applicable to the approval of the adoption homestudy.

(T) The assessor shall make one or more of the following recommendations at the completion of the adoption homestudy:

(1) Approve the applicant(s) as adoptive parent(s).

(2) Approve the applicant(s) as adoptive parents and recommend the applicant(s) for certification as a foster caregiver(s) simultaneously.

(3) Deny the adoption application.

(U) The assessor shall provide written notification to the applicant(s) of approval or denial of the adoption homestudy. The written notification shall be provided within ten days after the homestudy is approved or disapproved.

(1) Adoption homestudy approval notification shall include, at a minimum, the following information:

(a) Date of approval of the adoptive homestudy with the date the approved homestudy expires.

(b) A description of the characteristics of the child or children for whom the applicant is being approved.

(2) Adoption homestudy denial shall include, at a minimum, the following information:

(a) A detailed explanation of the reasons for the denial.

(b) A description of procedures for an agency review pursuant to rule 5101:2-48-24 of the Administrative Code.

(V) No later than ten days after the homestudy is completed, the agency shall document the results of the homestudy on the JFS 01609 "Family Permanency Planning Data Summary."

(W) The agency shall enter the appropriate data into the Ohio SACWIS to complete the provider record and approve the adoption homestudy.

(X) No agency shall release a homestudy to any other agency or probate court if it is determined that the application, homestudy or any document provided during the homestudy process contains a false statement knowingly made by the applicant.

(Y) The homestudy shall be updated every two years from the date of approval of the initial homestudy in accordance with rule 5101:2-48-12.1 of the Administrative Code. The homestudy shall be amended, if applicable, in accordance with rule 5101:2-48-12.2 of the Administrative Code.

(Z) If a child has been placed in an approved adoptive home, the agency shall assure that the home continues to be in an approved status until the adoption is finalized by updating and amending the homestudy in accordance with rules 5101:2-48-12.1 and 5101:2-48-12.2 of the Administrative Code.

Last updated February 9, 2026 at 4:12 PM

History

Effective: February 16, 2024
Promulgated Under: 119.03

Ohio Adm.Code 5180:2-5-09.1

(A) Types of background checks:

(1) Bureau of criminal investigation (BCI) records pursuant to section 2151.86 of the Revised Code.

(2) Federal bureau of investigation (FBI) records pursuant to section 2151.86 of the Revised Code. This check is to be completed for all initial checks and optional thereafter.

(3) National sex offender registry. The website is located at: https://www.nsopw.gov/.

(4) Ohio statewide automated child welfare information system (Ohio SACWIS) records for alleged perpetrator.

(B) If an individual previously resided in a state other than Ohio:

(1) Whenever an employee, subcontractor, intern, volunteer, a prospective foster caregiver or any other person eighteen years of age or older who resides with a prospective foster caregiver has resided in another state within the five-year period immediately prior to the date on which a criminal records check is requested for the person under paragraph (A) of this rule, the agency is to request a check of the central registry of abuse and neglect of this state.

(2) Any information received from other states will be reviewed and considered by the agency as part of the background check review.

(1) An employee of a private child placing agency (PCPA), private noncustodial agency (PNA) or a local public entity (LPE).

(2) A board president, administrator or officer of a PCPA, PNA or LPE.

(3) Staff of a residential center operated by a public children services agency (PCSA).

(4) A college intern, subcontractor or volunteer.

(5) A foster care applicant or caregiver.

(6) All household members eighteen years of age or older in a foster care applicant or caregiver's home.

(D) A PCPA, PNA, residential center operated by a PCSA or LPE is to also conduct a background check of the following for each board president, administrator or officer:

(1) A certified search of the findings for recovery database. The website is located at: http://ffr.ohioauditor.gov/.

(2) A database review at the federal website known as the system for award management. The website is located at: https://www.sam.gov/SAM/pages/public/searchRecords/search.jsf.

(E) The agency may refuse to hire or appoint a person as a board president, administrator or officer as follows:

(1) Based solely on the findings of the summary report as described in paragraph (A)(4) of this rule or the results of the search described in paragraph (A)(3) of this rule.

(2) Based on the results of the certified search or database review as described in paragraphs (D)(1) and (D)(2) of this rule.

(F) Timeframes for completion of background checks.

(1) For BCI and FBI records:

(a) At application for a foster caregiver and household members.

(b) Prior to the first day of employment for board president, administrator, officer or prospective employees of a PCPA, PNA or LPE.

(d) Every four years from the completed date of the most recent BCI records check for:

(i) A foster caregiver, or adult household member in a foster caregiver's home.

(ii) A college intern, subcontractor or volunteer.

(iii) A board president, administrator, officer, or employee of a PCPA, PNA, residential center operated by a PCSA or LPE.

(e) For a minor household member in a foster caregiver's home, within thirty days from when the minor turns eighteen years old and every four years thereafter. The agency may conduct a check sooner than four years after the initial check in order to align the timeframe with the other household members.

(2) For all background checks other than BCI or FBI:

(a) For a foster caregiver and household members, at application and every four years thereafter.

(b) Prior to the first day of employment for board president, administrator, officer or prospective employees of a PCPA, PNA, residential center operated by a LPE.

(d) For a minor household member in a foster caregiver's home, the request is to be made within thirty days from when the minor turns eighteen years old and every four years thereafter. The agency may conduct a check sooner than four years after the initial check in order to align the timeframe with the other household members.

(3) Agencies may conditionally appoint or hire a person, pending receipt of background check results, based on the following conditions:

(a) The agency made the request for all necessary background checks as described in this rule.

(b) Stipulations of conditional appointment or employment:

(i) The individual's work location is at a different address than the child care institution. The individual is limited to training completed off-site or virtually. A child care institution is a private, or public child care institution which accommodates no more than twenty-five children and is certified by the Ohio department of children and youth (DCY).

(ii) The individual does not have contact with or access to children who are under the care and control of the DCY certified agency.

(iii) The individual does not have access to the children's records.

(iv) The conditional employment is not to exceed sixty days.

(v) If results of any pending background checks listed in paragraph (A) of this rule have not been received within sixty days, the agency is to terminate the individual's appointment or employment.

(G) Process for obtaining a criminal background check. The agency is to:

(1) Submit fingerprints manually or electronically according to the process established by BCI. Information on how to obtain a background check can be found at https://www.ohioattorneygeneral.gov/Business/Services-for-Business/WebCheck.

(2) Pay to BCI the fee prescribed pursuant to division (C)(3) of section 109.572 of the Revised Code for each criminal records check conducted.

(3) The agency may charge a person subject to a criminal records check, a fee for the costs incurred in obtaining a criminal records check. Pursuant to division (D) of section 2151.86 of the Revised Code, a fee charged by the agency is not to exceed the fee paid by the agency to BCI. If a fee is charged, the agency is to notify the person at the time of initial application of the amount of the fee and that, unless the fee is paid, the person will not be considered for appointment, employment or certification as a foster caregiver.

(H) If an individual fails to complete the full background check determination process:

(1) The foster care applicant is to be denied certification pursuant to rule 5101:2-5-26 of the Administrative Code.

(2) The foster caregiver certification is to be revoked pursuant to rule 5101:2-5-26 of the Administrative Code.

(3) The intern, volunteer, subcontractor, employee, board president, administrator or officer of a residential center operated by a PCSA, PCPA, PNA or LPE is to be denied a position with the agency.

(I) An individual will be ineligible to be a foster caregiver with any agency, or a college intern, subcontractor, volunteer, employee, board president or administrator of a PCPA, PNA, residential center operated by a PCSA or LPE if any of the following are applicable:

(1) A conviction or guilty plea to an offense listed in division (A)(4) of section 109.572 of the Revised Code, unless the individual meets the rehabilitation criteria in appendix C to this rule for a foster care applicant, a foster caregiver and household members of a foster care applicant or foster caregiver's home or appendix D to this rule for a college intern, subcontractor, volunteer, employee, board president or administrator of a PCPA, PNA, residential center operated by a PCSA or LPE.

(a) Section 109.572 of the Revised Code specifies that this rule applies to records of convictions that have been sealed pursuant to section 2953.32 of the Revised Code.

(b) A conviction of or a plea of guilty to an offense listed in division (A)(4) of section 109.572 of the Revised Code is not prohibitive if the individual has been granted an unconditional pardon for the offense pursuant to Chapter 2967. of the Revised Code or the conviction or guilty plea has been set aside pursuant to law. For purposes of this rule, "unconditional pardon" includes a conditional pardon to which all conditions have been performed or have transpired.

(2) Being registered or obligated to be registered on the national or state sex offender registry or repository.

(J) Ohio SACWIS alleged perpetrator search.

(1) For any college intern, subcontractor, volunteer, employee, board president or administrator of a PCPA, PNA, or residential center operated by a PCSA or LPE, the agency is to conduct an alleged perpetrator search pursuant to section 5103.0310 of the Revised Code. The individual is ineligible if:

(a) They have a substantiated finding within the last ten years.

(b) They have had a child removed from their home in the last ten years pursuant to section 2151.353 of the Revised Code due to a court determination of abuse or neglect caused by that specific person.

(c) While employed or working, they are identified in Ohio SACWIS as the perpetrator for a substantiated finding of child abuse or neglect.

(2) For any foster caregiver applicant, foster caregiver or any adult household member of an applicant's or caregiver's household, the agency is to conduct an alleged perpetrator search pursuant to section 5103.18 of the Revised Code.

(K) The recommending agency is to evaluate if the foster home should continue to be recommended for certification or be recommended for denial or revocation of certification when a person who is certified as a foster caregiver, or is a household member in a certified caregiver's home is convicted of any offense listed in appendix A to this rule.

(1) The evaluation is to begin within five days of the agency's knowledge of the person's conviction, be completed within thirty days, and be documented in the foster home's record.

(2) At a minimum, the provisions of paragraph (L) of this rule is to be considered in the evaluation.

(3) This requirement is also to be applicable for any adult who resides with a foster caregiver upon conviction of any offense listed in appendix A to this rule.

(L) The evaluation specified by paragraph (K) of this rule is to include, at a minimum:

(1) Whether there are children currently placed in the foster home and the impact of disruption on the children if moved.

(2) Whether rehabilitation of the individual had to be considered for initial certification.

(3) The length of time of certification prior to this conviction.

(4) The factors outlined in appendix C to this rule.

(M) Rehabilitation criteria for criminal offenses. Unless specifically disqualified in appendix A or appendix B to this rule:

(1) A foster caregiver or an adult resident of the foster caregiver's household is to meet all of the rehabilitation conditions in appendix C to this rule.

(2) An employee, board president or administrator of a PCPA, PNA, residential center operated by a PCSA or LPE is to meet all of the rehabilitation conditions in appendix D to this rule.

(N) It is the individual's duty to provide written verification that the rehabilitation criteria specified in paragraph (M) of this rule are met. If the individual fails to provide proof or if the agency determines that the proof offered by the individual is inconclusive or insufficient, the person is not to be certified as a foster caregiver or hired by the agency. Any doubt is to be resolved in favor of protecting the children the agency serves.

View AppendixView AppendixView AppendixView Appendix

Last updated July 31, 2026 at 3:34 PM

History

Effective: December 15, 2025
Promulgated Under: 119.03

Ohio Adm.Code 5180:2-48-09

(A) A public children services agency (PCSA), private child placing agency (PCPA) or private noncustodial agency (PNA) that acts as a representative of the Ohio department of job and family services (ODJFS) in recommending foster homes for certification or participates in the placement of children in foster homes and for adoption shall:

(1) Inform all individuals applying for approval for adoptive placement that they can also be studied for foster home certification.

(2) Conduct a joint homestudy pursuant to the requirements contained in rule 5101:2-5-20 of the Administrative Code which can result in the simultaneous approval of the applicant for:

(a) Adoptive placement.

(b) Foster care placement.

(B) A PCSA, PCPA and PNA shall utilize the JFS 01691 "Application for Child Placement" as the standard form when accepting applications for adoptive placement. A PCSA, PCPA or PNA shall send the JFS 01691 to any individual requesting an application for adoption within seven business days of receipt of a request for an application.

(C) An application submitted with a knowingly false statement shall not be used to initiate the homestudy. If a PCSA, PCPA or PNA determines that an application has been falsified, the PCSA, PCPA or PNA shall follow the procedures outlined in rule 5101:2-33-13 of the Administrative Code.

(D) An agency shall not begin the homestudy assessment process prior to the receipt of a fully completed JFS 01691 signed by the applicant(s).

(E) An agency shall not accept an application for approval for adoptive placement which does not contain complete and accurate information.

(F) Upon receipt of the completed JFS 01691, the PCSA, PCPA, or PNA shall commence the homestudy process and request the applicant provide additional information including at a minimum:

(1) Documentation of current marital status, which shall include a marriage certificate, divorce decree, or other verification of marital status, if applicable.

(2) To show the household has an income sufficient to meet the basic needs of the household, an adoptive applicant shall provide at a minimum:

(a) A complete JFS 01681 "Applicant Financial Statement."

(b) Proof of income for the household for the most recent tax year prior to the date of application.

(c) Proof of income for the household for a two month period. The verification of income shall not be dated more than six months prior to the agency's approval.

(d) At least one utility bill for each utility necessary to maintain the household. The bill or bills shall not be dated more than six months prior to the agency's approval.

(3) The report of any criminal records check conducted in accordance with section 2151.86 of the Revised Code. Except as provided in paragraph (D) of rule 5101:2-48-10 of the Administrative Code, an agency shall not approve an adoption homestudy if the applicant or any adult member of the household has been convicted of any crime listed in appendix A to rule 5101:2-7-02 of the Administrative Code.

(G) The PCSA, PCPA or PNA shall search the statewide automated child welfare information system (SACWIS) or the central registry of abuse and neglect for each adoptive applicant and each adult household member of the applicant's home prior to approval of the adoptive home. This search is to be used to determine the suitability of the adoptive applicant as an adoptive parent. The search shall also be conducted within ten days of the addition of any new adult member of the household.

(H) The recommending agency shall request a check of the child abuse and neglect registry of any other state in which an adoptive applicant or other adult household member in the applicant's home has resided in the five years immediately prior to the date of the criminal records check as required by division (A) of section 2151.86 of the Revised Code.

(I) The national sex offender registry is located at http://www.nsopw.gov/. A national sex offender registry check is to be completed:

(1) For the adoptive applicant and each adult who resides with the adoptive applicant. The results are to be reviewed prior to the agency's approval of the adoption homestudy. The application may be denied based solely on the results of the search.

(2) For an approved adoptive applicant and each adult who resides with the adoptive applicant prior to the adoption homestudy update. The adoption homestudy update may be denied solely on the results of the search.

(J) A summary report of the results of each search shall be placed in the adoptive home record.

(K) If the PCSA, PCPA, or PNA determines that an adoptive homestudy cannot be initiated, the agency shall send written notification to the applicant stating the reason for not initiating the homestudy and a description of procedures for requesting a review of the agency's decision. The notification shall be sent to the applicant no later than fifteen days after the application was submitted.

(L) An applicant shall have the opportunity to revise the JFS 01691 at any time regarding the characteristics or number of children desired. If the agency, based upon receipt of a revised JFS 01691, determines that the applicant is now seeking a special needs child, requirements and time frames for the application and homestudy process shall begin with the date that the revised JFS 01691 is received by the agency. If the applicant revises the JFS 01691 and does not seek to adopt a special needs child, the time frames for the application and homestudy process shall be consistent with the agency's adoption policy prepared pursuant to rule 5101:2-48-05 of the Administrative Code.

(M) Upon request, the PCSA, PCPA or PNA shall assist the applicant in completing the application and securing all required documents and information.

(N) The PCSA, PCPA or PNA shall not continue with the homestudy process if all required documentation is not submitted within one hundred eighty days of the receipt of the initial or revised JFS 01691 unless the agency makes a determination that the homestudy should not be terminated and documents this on the JFS 01673 "Assessment for Child Placement." The applicant shall be notified, in writing, at least thirty days prior to the termination of the application. Written notification shall contain an explanation of the reason for termination and a description of the procedures for requesting a review of the agency's decision.

(O) The PCSA, PCPA, or PNA shall document that each person seeking adoption approval successfully completes preservice training, prior to approval of the homestudy. Preservice training shall address the following components:

(1) The legal rights and responsibilities of adoptive parents.

(2) The recommending agency's policies and procedures.

(3) ODJFS requirements for approving adoptive applicants.

(4) The effects placement, separation and attachment issues have on children and their families.

(5) Caregivers' involvement in permanency planning for children and their families and post adoptive issues for children and families including availability of adoption subsidies.

(6) The dynamics of physical abuse, sexual abuse, emotional abuse, neglect, and substance abuse on human growth and development.

(7) Behavior management techniques.

(8) Effects of caregiving on children's families.

(9) Cultural issues including cultural diversity training and an overview of the Multiethnic Placement Act, Oct. 20, 1994, P.L. 103-382, as amended by Section 1808 of the Small Business Job Protection Act of 1996, Aug. 20, 1996, P.L. 104-188 (MEPA), and the Civil Rights Act of 1964 (Title VI), as it applies to the foster care and adoption process.

(10) The substance of section 2152.72 of the Revised Code which deals with the information required to be shared with a prospective adoptive parent before a child who has been adjudicated a delinquent child for the commission of certain violent crimes is placed with a prospective adoptive parent.

(P) A PCSA, PCPA, or PNA may waive components of the training if the assessor determines that the family has received training previously or the family has the skills to care for the needs of the child that will be placed in the home. When a waiver has been granted by the agency, it shall document the waiver in the case record.

(Q) No agency shall deny the acceptance of the JFS 01691 based on race, color, national origin, disability, age, gender, gender identity, or sexual orientation of the applicant.

Last updated February 9, 2026 at 4:12 PM

History

Effective: February 1, 2022
Promulgated Under: 119.03

Ohio Adm.Code 5180:2-5-24

(A) All currently certified foster homes are to apply for continuous certification no earlier than ninety days and no later than thirty days prior to the end date of their fourth year of the initial certificate. After the initial certification, the caregiver is to comply with periodic updates as described in appendix A to this rule. The caregiver is to complete the continuous certification process in the Ohio comprehensive child welfare information system (Ohio CCWIS). This may be completed online, or the caregiver may go to any agency office to complete the process. Upon request for a hard/paper copy application from the caregiver, an agency will provide a JFS 01331, "Notice of Expiration and Reapplication for a Foster Home Certificate or Adoption Homestudy Approval."

(B) The public children services agency (PCSA), private child placing agency (PCPA), or private noncustodial agency (PNA) is to ensure that employees or persons under contract with the agency to complete foster home certifications comply with all of the following requirements:

(1) The assessor definition in rule 5101:2-1-01 of the Administrative Code.

(2) Rule 5101:2-48-06 of the Administrative Code.

(3) Section 3107.014 of the Revised Code.

(C) The recommending agency is to notify the foster caregiver of the date of expiration of the initial foster home certificate not less than ninety or more than one hundred fifty days prior to the expiration date.

(D) If a caregiver wishes to apply for continuous certification, they may complete the application by either:

(1) Entering the necessary information into Ohio CCWIS. This may be completed online, or the caregiver may go to any agency office to complete the process.

(2) Completing a JFS 01691 "Application for Child Placement." If an agency receives a JFS 01691 from a caregiver, the agency is to enter the information into Ohio CCWIS.

(E) If a foster caregiver fails to either apply for continuous certification or voluntarily terminate prior to the expiration date of the initial certificate, the foster home certificate will expire. If the family wishes to become certified after the expiration date, they are to reapply for initial certification pursuant to rule 5101:2-5-20 of the Administrative Code.

(1) If an initial foster home certificate expires because a caregiver has failed to apply for continuous certification, there are no rights to appeal pursuant to Chapter 119. of the Revised Code.

(2) Following the expiration of an initial foster home certificate, the agency is to enter the appropriate data into Ohio CCWIS to recommend closure of the home.

(F) A list of necessary documentation for continuous certification and periodic updates are listed in appendix A to this rule.

View Appendix

Last updated January 23, 2026 at 4:40 PM

History

Effective: January 1, 2025
Promulgated Under: 119.03

Ohio Adm.Code 5180:7-1-17 Postfinalization adoption services.

(A) What does postfinalization mean?

Postfinalization refers to the period of time after the date an adoption is finalized as evidenced by a final decree of adoption or interlocutory order of adoption issued by the court.

(B) What are postfinalization adoption services?

Postfinalization adoption services support birth parents, adoptive parents or adopted persons after an adoption is legally finalized and can include financial assistance, counseling, support groups, respite care, and access to various community resources.

Any public children services agency (PCSA), private child placing agency (PCPA), or private noncustodial agency (PNA) that places a child, or assists in placing a child, for adoption is to have a written policy regarding their facilitation of postfinalization adoption services to families.

(D) What is an agency to do upon request for postfinalization adoption services?

Upon request, the agency is to make postfinalization adoption services available, either directly to the family or by referral. If the agency does not provide direct postfinalization adoption services, the agency is to do the following:

(1) Refer each person who requests postfinalization adoption services to the regional Ohio kinship and adoption navigator (OhioKAN) agency, in addition to other local agencies providing the services the family is requesting.

(2) Provide consultation on adoption-related issues to other professionals who are working with the family, upon written request of the parent, legal custodian, or guardian.

(3) Provide information regarding the procedures for releasing identifying information pursuant to rule 5180:7-1-18 of the Administrative Code.

(E) What steps may an agency take if contacted for postfinalization adoption services regarding a child whose adoptive placement was made by another custodial agency?

If the agency is contacted for postfinalization adoption services and the agency determines that another custodial agency made the adoptive placement, the agency may contact that custodial agency for assistance in providing postfinalization services.

(F) If an adoptive parent, adopted person, or birth parent is unable to access postfinalization adoption services, which agency is ultimately responsible for the provision of, or referral to the services?

The PCSA located in the county of residence of the adoptive parent, adopted person, or birth parent, respectively, is the agency ultimately responsible for the provision of, or referral to, appropriate postfinalization services.

Last updated July 15, 2026 at 7:43 AM

History

Effective: July 15, 2026
Promulgated Under: 119.03

Ohio Adm.Code 5180:7-1-18

(A) What information is an assessor to provide to birth parents who enter into a voluntary surrender agreement, regarding the release of their identifying information?

The assessor is to inform birth parents who enter into a voluntary surrender agreement, of the following:

(1) Completion of the DCY 01693, "Ohio Law and Adoption Materials" will indicate their decision to authorize or deny the release of identifying information to the adopted person or adoptive parent. The DCY 01693 is to be signed at least seventy-two hours prior to the time the consent to the adoption is executed.

(2) The option, at any time and for as many times as they want, to reverse their decision regarding the release of identifying information by contacting the Ohio department of health (ODH) and requesting a copy of a denial of release form or a copy of an authorization of release form.

(3) If the birth parent does not sign the denial of release of information, identifying information can be released to:

(a) The adoptive parent(s) when the adopted person is at least eighteen years of age but less than twenty-one years of age and the adoptive parent(s) submits a request to ODH.

(b) The adopted person when the adopted person is at least twenty-one years of age and the adopted person submits a request to ODH.

(4) The contact information for ODH to obtain instructions regarding the filing of authorizations or denials.

(B) How is a birth parent who has an involuntary termination of parental rights, to authorize or deny the release of identifying information?

A birth parent who has an involuntary termination of parental rights, may authorize or deny the release of identifying information by contacting ODH and requesting a copy of a denial of release form or a copy of an authorization of release form.

(C) What information is an assessor to provide to the adoptive parent(s) regarding the release of identifying information?

The assessor is to inform the adoptive parent(s) that:

(1) When the adopted person is at least eighteen years of age but less than twenty-one years of age, the adoptive parent can submit a request to ODH to request a copy of the contents of the adoption files which may include identifying information about the birth parents.

(2) When the adopted person is at least twenty-one years of age, the adopted person can submit a request to ODH to request a copy of the contents of the adoption files which may include identifying information about the birth parents.

(3) When the adopted person is at least twenty-one years of age, the adopted person can submit a request to ODH authorizing ODH to assist the birth parents or birth siblings in finding the adopted person's name by adoption. The adopted person may alter this decision at any time or for as many times as the adopted person wants by submitting a request to ODH.

(D) What nonidentifying information is an agency, attorney or court to provide an adopted person at least eighteen years of age, an adoptive parent of an adopted person under eighteen years of age, or an adoptive relative of a deceased adopted person?

Upon written request, the agency, attorney or court is to provide the following nonidentifying information:

(1) Birth parents' age at the time the child was adopted.

(2) The medical and genetic history of the birth parents.

(3) The age, sex, and medical and genetic history of an adopted person's birth siblings and extended family members.

(4) The heritage and ethnic background, educational level, general physical appearance, religion, occupation, and cause of death of the birth parents, birth siblings, and extended family members.

(5) Any information that may be included on the DCY 01616, "Social and Medical History."

(6) Any information that is not deemed as identifying information as defined in sections 3107.01 and 3107.60 of the Revised Code.

(E) What nonidentifying information is an agency, attorney or court to provide a birth parent of an adopted person at least eighteen years of age, a birth sibling at least eighteen years of age, or a birth family member of a deceased birth parent?

Upon written request, and subject to a determination made pursuant to division (E) of section 3107.66 of the Revised Code, the agency, attorney, or court is to provide any nonidentifying information available, including the following:

(1) An adoptive parent's age at the time of adoption.

(2) An adoptive sibling's age at the time of adoption.

(3) The heritage, ethnic background, religion, educational level and occupation of the adoptive parent.

(4) General information known about the well-being of the adopted person before and after the adoption.

Last updated July 15, 2026 at 7:44 AM

History

Effective: July 15, 2026
Promulgated Under: 119.03

Ohio Adm.Code 5180:7-1-19 Adoptive family and adoptive child case record.

(A) What is an adoptive family case record?

An adoptive family case record is a detailed file created and maintained by a public children services agency (PCSA), private child placing agency (PCPA) or private noncustodial agency (PNA) that documents all aspects of the adoption process related to the adoptive family.

(B) When is the adoptive family case record to be created?

The adoptive family case record is to be created at the time a DCY 01691 "Application for Child Placement" or DCY 01692 "Application for Adoption of a Foster Child or Sibling Group" is received, and is to be maintained, at minimum, during the agency's active involvement with the family.

(1) DCY 01691 or DCY 01692.

(2) Case notes and dictation concerning adoption services.

(3) A copy of the homestudy, homestudy updates, and any completed documents that were identified in or collected pursuant to Chapter 5180:7-1 of the Administrative Code, as applicable.

(4) A copy of the DCY 01530, "Multiple Children/Large Family Assessment," if applicable.

(5) If applicable, a copy of all documentation relating to falsification of an adoptive application or homestudy.

(6) A copy of the denial or approval notification sent to the applicant regarding the adoptive homestudy, updates, or amendments as required by Chapters 5180:2-48 and 5180:7-1 of the Administrative Code.

(7) If applicable, a copy of the documentation explaining the circumstances of any delay in the commencement of the adoptive homestudy beyond the thirty-day requirement in Chapters 5180:2-48 and 5180:7-1 of the Administrative Code.

(8) If applicable, a copy of the documentation explaining the circumstances of any delay in the completion of the adoptive homestudy beyond the one hundred eighty-day requirement in Chapters 5180:2-48 and 5180:7-1 of the Administrative Code.

(9) A signed copy of the child study inventory (CSI) prepared pursuant to rule 5180:2-48-21 of the Administrative Code.

(10) Documentation of information provided to the adoptive family pursuant to rule 5180:2-48-15 of the Administrative Code and the adoptive family's receipt of the information.

(11) A copy of the DCY 01654 "Adoptive Placement Agreement."

(12) A copy of the child's case plan.

(13) A copy of the DCY 01699 "Prefinalization Adoption Assessment Report."

(14) Documentation regarding the activities surrounding the removal of the child from the adoptive placement, if applicable.

(15) Documentation regarding any agency review.

(16) Documentation constituting or referring to a complaint or grievance by the family, if applicable.

(17) Documentation of verbal comments, verbatim, or a detailed description of any other indication made by a prospective adoptive family member living in the household or any other person living in the household, reflecting a negative perspective regarding the race, color or national origin of a child for whom the prospective adoptive family has expressed an interest in adopting. The documentation is to indicate whether those comments were made before or after completion of the cultural diversity training, which is required for all prospective adoptive applicants, if applicable.

(18) Documentation regarding any adoption subsidy application and/or agreement.

(19) Documentation of education and training activities attended by the adoptive applicant/family.

(20) A copy of the DCY 01689, "Documentation of the Placement Decision Making Process.

(21) A copy of the DCY 01609 "Family Permanency Planning Data Summary."

(22) A copy of the DCY 01688 "Individualized Child Assessment" and any report(s) submitted by the licensed professional associated with the DCY 01688, if applicable pursuant to rule 5180:2-48-13 of the Administrative Code.

(23) A copy of the DCY 01690 "Documentation of the Pre-adoptive Staffing and Updates."

(24) A copy of the notification letter to the local PCSA or documentation of the contact related to the initiation of an adoption homestudy, as well as any response received from the PCSA.

(25) A copy of the notification letter to the local PCSA related to the impending placement of an adoptive child.

(D) What is an adoptive child case record?

An adoptive child case record is a detailed file created and maintained by a PCSA or PCPA for a child who is in the permanent custody of the PCSA or PCPA, that documents all aspects of adoption process related to that child.

(E) When is the adoptive child case record to be created?

The adoptive child case record is to be created at the time permanent custody of the child is obtained by the agency and is to be permanently maintained once the child's adoption is finalized.

(F) What is the adoptive child case record to contain?

(1) A copy of the petition to adopt filed in a probate court.

(2) A copy of the child's original birth certificate.

(3) The DCY 01616 "Social and Medical History."

(4) A copy of the CSI.

(5) A copy of the DCY 01699 "Prefinalization Adoption Assessment Report," and a redacted copy of the DCY 01699 pursuant to section 3107.12 of the Revised Code.

(6) A copy of the final decree of adoption or the interlocutory order of adoption.

(7) A copy of the child's lifebook.

(8) A copy of the DCY 01689 "Documentation of the Placement Decision Making Process."

(9) The DCY 01688 "Individualized Child Assessment" and any reports(s) submitted by the licensed professional associated with the DCY 01688, if applicable pursuant to rule 5180:2-48-13 of the Administrative Code.

(10) A copy of the DCY 01610 "Child's Permanency Planning Data Summary."

(11) A copy of all medical or psychological evaluations, school records or other material documented.

(12) A copy of the DCY 01690 "Documentation of the Pre-adoptive Staffing and Updates."

(13) A copy of the DCY 01666 "Permanent Surrender of a Child."

(G) How is the PCSA, PCPA or PNA to maintain the adoptive family and the adoptive child case records?

(1) The PCSA is to maintain case records in Ohio's comprehensive child welfare information system (CCWIS).

(2) The PCPA and PNA are to maintain case records in a consistent and organized manner.

(3) When the agency maintains any required information set forth in this rule in a location other than the case record, it is to be stated in the agency policy or noted in the case record where the information can be found.

(H) How is the PCSA, PCPA or PNA to ensure confidentiality of the adoptive child case record after a final decree or interlocutory order of adoption is issued?

(1) Comply with rule 5180:7-1-18 of the Administrative Code and section 3107.17 of the Revised Code.

(2) Mark the adoptive child case record as confidential and permanently secure it from release or inspection except as follows:

(a) When consent is given by the probate court;

(b) When the PCSA or PCPA needs to examine its own records pertaining to a placement or adoption for official administrative purposes, including to obtain non-identifying information; or

(c) DCY may examine its own records pertaining to a placement or adoption of a child and DCY may inspect the records of a PCSA or PCPA for official administrative, certification and eligibility determination purposes.

(I) What is the PCSA, PCPA or PNA to do with any original documents listed in paragraph (F) of this rule, after an adoption is finalized?

If a PCSA, PCPA or PNA maintained any original documents listed in paragraph (F) of this rule, the agency is to return the original documents to the PCSA or PCPA that held permanent custody of the child prior the adoption finalization.

Last updated July 15, 2026 at 7:45 AM

History

Effective: July 15, 2026
Promulgated Under: 119.03

Ohio Adm.Code 5180:2-48-21

(A) A child study inventory (CSI) shall be developed and completed within thirty days after the public children services agency (PCSA) or private child placing agency (PCPA) receives permanent custody of a child.

(1) If sufficient information is not available to complete any element of the CSI, the caseworker is to document in the child's case record efforts that were made to secure such information.

(2) The CSI is not to contain any identifying information regarding the child's birth family.

(B) The CSI shall be reviewed and updated at the time of each semiannual administrative review, adoptive placement and removal from the adoptive placement.

(C) The CSI shall include, at a minimum, the following information, as applicable to the age and circumstances of the child:

(1) A summation of the history of the child's biological family, which shall include, but is not limited to the biological parents':

(a) Age.

(b) Marital status.

(d) Ethnic and racial background, religion, and other cultural characteristics.

(e) Talents and hobbies.

(f) Mental and physical disabilities.

(g) Medical conditions such as genetic/inherited diseases, illnesses, etc.

(h) Social and medical information on the adoptive child's sibling(s).

(i) Social and medical information on the adoptive child's ancestors.

(2) The child's substitute care placement history, including reasons for the original placement and reasons for subsequent placement moves.

(3) A listing of the child's identified and anticipated special needs, and documentation verifying those special needs.

(4) A summation of the history and background information known about the child which shall include, but is not limited to:

(a) Positive attributes, characteristics or strengths of the child such as talents, interests or educational achievements.

(b) Physical, intellectual and social development of the child.

(d) Attachment and bonding of the child to caregivers and siblings.

(e) The information to be shared with the prospective adoptive parents pursuant to rule 5101:2-48-15 of the Administrative Code.

(5) Written information describing the types of behavior that the prospective adoptive parent(s) may anticipate from a child who has experienced trauma, suggested interventions, and the services available to the family after finalization.

(D) Copies of the CSI are to be provided prior to the adoptive placement to the following:

(1) The PCSA, PCPA, or private noncustodial agency (PNA) assisting in the adoptive placement of the child.

(2) The adoptive parents no later than the date of the adoptive placement. Pursuant to rule 5101:2-48-16 of the Administrative Code, the CSI may be shared with prospective adoptive parents prior to the matching conference.

(E) If a newborn child is placed from a hospital into an adoptive home, the PCSA or PCPA is to provide copies of the CSI to the entities in paragraph (D) of this rule no later than thirty days after the adoptive placement.

(F) The adoptive child's case record and the adoptive family's case record are to both contain copies of the CSI and the completed JFS 01667 "Adoption Information Disclosure" documenting that all information to be shared with the adoptive family was received by the adoptive family.

Last updated February 9, 2026 at 4:12 PM

History

Effective: May 1, 2021
Promulgated Under: 119.03

Ohio Adm.Code 5180:2-48-15

(A) Prior to placing a child with the adoptive parent(s), the public children services agency (PCSA) or private child placing agency (PCPA) shall provide the prospective adoptive parent(s) with information about the child and any special needs of the child, identified or anticipated, and available resources to assist the prospective adoptive parent(s) in making an informed decision about the placement. If a newborn child is placed from a hospital into an adoptive home, the PCSA or PCPA is to provide the information required in this rule to the adoptive parent(s) as soon as it is available, but no later than thirty days after the adoptive placement.

(B) Prior to the date of adoptive placement, the PCSA or PCPA shall, as applicable:

(1) Provide the prospective adoptive parent(s) with the child study inventory. The information disclosed to the adoptive parent(s) shall include all background information available on the child in accordance with rule 5101:2-48-21 of the Administrative Code.

(2) Provide the adoptive family with written information describing types of behavior that the prospective adoptive parent may anticipate from children who have experienced abuse and neglect, suggested interventions, and the post adoption services available if the child exhibits those types of behavior after adoption.

(3) Provide the prospective adoptive parent(s) with information regarding any child-specific financial and medical resources, known or anticipated, including subsidy information.

(4) Provide the prospective adoptive parent(s) with the child's lifebook.

(5) Provide the prospective adoptive parent(s) with materials the biological parent(s) requested be given to the adopted person or adoptive parent(s), if authorization is given on the JFS 01693 "Ohio Law and Adoption Materials."

(6) Provide the prospective adoptive parent(s) with photographs of the biological parent(s) that the birth parent requested be given to the adopted person or adoptive parent(s), if authorization is given on the JFS 01693.

(7) Provide the prospective adoptive parent(s) with the biological parent's first name, if authorization is given on the JFS 01693.

(8) Provide the prospective adoptive parent(s) with the child's social security number, if applicable.

(C) Prior to the adoptive placement, the PCSA or PCPA shall provide a written report to the adoptive parent(s) if the child has been adjudicated a delinquent for an act to which of any of the following offenses apply:

(1) Aggravated murder.

(2) Murder.

(3) Voluntary manslaughter.

(4) Involuntary manslaughter.

(5) Felonious assault.

(6) Aggravated assault.

(7) Assault.

(8) Rape.

(9) Sexual battery.

(10) Gross sexual imposition.

(11) Conspiracy involving an attempt to commit aggravated murder or murder.

(12) Any other offense that would be a felony if committed by an adult, and the child was found to be using or in possession of a firearm when the child committed the offense.

(13) Any other offense that would be a felony if committed by an adult, and the child was found to be wearing or carrying body armor when the child committed the offense.

(D) The written report required for those children adjudicated delinquent pursuant to paragraph (C) of this rule shall include the following information:

(1) A descriptive summary of the child's social history.

(2) Unless a child's record has been sealed pursuant to section 2151.356 of the Revised Code, a description of all the known acts committed by the child that resulted in the court making a disposition that the child is adjudicated delinquent. If the agency knows the child's record has been sealed, the prospective adoptive parent(s) shall be informed in writing by the agency that the child's record of a prior delinquency adjudication has been sealed.

(3) A description of any other violent act(s) committed by the child of which the PCSA or PCPA is aware.

(4) The substantial and material conclusions and recommendations of any psychiatric or psychological examination conducted on the child.

(a) Pursuant to section 2152.72 of the Revised Code, if a child has been adjudicated delinquent for any of the crimes listed in paragraph (C) of this rule, the custodial agency is to ensure that a new psychological examination of the child is completed unless either of the following apply:

(i) A psychological examination of the child has been conducted within twelve months prior to the child's placement in the adoptive home and the child's record has not been sealed in accordance with section 2151.36 of the Revised Code.

(ii) A psychological examination of the child has been conducted within twenty-four months prior to the date of the adoptive placement when the child is being adopted by their foster caregiver.

(b) If no psychological or psychiatric examination of the child is available, the agency shall include the substantial and material conclusions and recommendations of an examination to detect mental and emotional disorders conducted in compliance with the requirements of Chapter 4757. of the Revised Code by one of the following licensed professionals:

(i) An independent social worker.

(ii) A social worker.

(iii) A licensed professional clinical counselor.

(iv) A licensed professional counselor.

(v) An independent marriage and family therapist.

(vi) A marriage and family therapist.

(c) The agency shall not provide any part of the examination to the adoptive parent(s) other than the substantial and material conclusions and recommendations.

(d) If a new psychological examination was required pursuant to this rule, the custodial agency is to provide the prospective adoptive parent with the substantial and material conclusions and recommendations within sixty days of the date of the adoptive placement. The custodial agency is not to provide any part of an examination required by this rule to the prospective adoptive parent other than the substantial and material conclusions and recommendations.

(E) In accordance with sections 2152.72 and 2152.99 of the Revised Code, it is a minor misdemeanor for any person, including staff of a PCSA or PCPA responsible for a child's placement in a prospective adoptive home or staff of a PNA responsible for the prospective adoptive home, to fail to provide the prospective adoptive parent(s) with the information required by paragraphs (C) and (D) of this rule. It is not a violation of confidentiality to provide such information.

(F) If a custodial agency places a child who has been adjudicated delinquent for any of the offenses listed in paragraph (C) of this rule in a prospective adoptive home with the assistance of or by contracting with another agency, then all of the following apply:

(1) The custodial agency shall provide the other agency with the information outlined in paragraphs (C) and (D) of this rule.

(2) The agency providing assistance to or contracting with the custodial agency shall provide written acknowledgment to the custodial agency that the information outlined in paragraphs (C) and (D) of this rule was received.

(3) The custodial agency shall keep the acknowledgment and provide a copy to the other agency.

(G) The adoptive family case record and the adoptive child case record shall contain documentation of the information provided to the adoptive family and of the family's receipt of the information required in this rule.

Last updated February 9, 2026 at 4:12 PM

History

Effective: May 1, 2021
Promulgated Under: 119.03

Chapter 5180:7-3 State Adoption Subsidy Program Rules

Ohio Adm.Code 5180:7-3-15 Administration and eligibility for the Ohio adoption grant program.

(A) What is the Ohio adoption grant program (OAGP)?

OAGP provides a one-time payment per adopted child to eligible adoptive parent(s) for qualifying adoptions finalized on or after January 1, 2023, as long as state funds are available. The Ohio department of children and youth (DCY) is responsible for the administration of OAGP.

(B) What happens if state funds are not available?

In the event state funding is no longer available, the Ohio adoption grant program will close to new applications until additional funds are secured or July first of the following state fiscal year (SFY), whichever occurs first. Once state funds have been exhausted, DCY is not to be held responsible for payment of grant payments for applications that have not been approved.

The following terms used in this rule are defined in section 5180.45 of the Revised Code:

(1) Adopted child;

(2) Adoption;

(3) Adoptive parent;

(4) Casework services;

(5) Foster caregiver;

(6) Qualified professional;

(7) Special needs.

(D) What are the eligibility requirements for OAGP?

(1) The adoptive parent(s) resided in Ohio at the time of adoption finalization.

(2) The adoptive parent(s) has not previously received a grant payment from OAGP for the adopted child.

(3) The adoption was not a stepparent or second-parent adoption where the spouse was already the child's legal parent.

(4) The adoptive parent(s) is to complete the application process through myohio.gov and submit all documentation no later than one year after the final adoption order, interlocutory order of adoption, or recognition of the adoption by this state under section 3107.18 of the Revised Code.

(E) What are the possible one-time grant payment amounts?

Dependent upon eligibility, adoptive parent(s) may receive one of the following payments:

(1) Ten thousand dollars;

(2) Fifteen thousand dollars, if prior to the adoption finalization the adoptive parent(s) was a certified foster caregiver(s) for the adopted child.

(3) Twenty thousand dollars, if prior to the adoption finalization the adopted child was diagnosed with a special need by a qualified professional who does not provide casework to the adopted child.

(F) What documentation is to be provided when applying for the OAGP grant?

(1) A certified copy of the final order of adoption, interlocutory order of adoption, or recognition of the adoption under section 3107.18 of the Revised Code.

(2) United States internal revenue service (IRS) form W-9, "Request for Taxpayer Identification Number and Certification."

(3) Two forms of identification:

(a) Current identification for Ohio residence of the adoptive parent(s). United States social security card of the adoptive parent(s).

(b) United States social security card of the adoptive parent(s).

(4) A certified copy of the petition for adoption of the minor.

(5) If applicable, documentation that the adoptive parent(s) was a certified foster caregiver(s) for the adopted child prior to the adoption. The public children services agency or private child placing agency may provide this documentation containing information on the placement of the adopted child, name of the adopted child, name of the foster parent(s) and placement dates.

(6) If applicable, documentation of the adopted child's diagnosis as outlined in paragraph (E)(3) of this rule, submitted on the DCY 01058 "Ohio Adoption Grant Program Special Needs Documentation."

(7) Any additional documentation requested by DCY to review eligibility for OAGP.

(G) How is eligibility and approval determined?

DCY will review the application and submitted documentation to determine if the requirements for OAGP are met and will provide the adoptive parent(s) with a decision:

(1) If approved, the adoptive parent(s) will be informed of the approved grant amount, and the one-time payment will be issued.

(2) If denied, the adoptive parent(s) will be informed of the denial and the reason. The adoptive parent(s) may request a second review of the application and submitted documentation to DCY no later than thirty days from the date of denial.

(H) What happens when DCY receives a request for a second review?

DCY administrative or management staff will conduct a second review of the application and submitted documentation to determine a final decision:

(1) If approved, the adoptive parent(s) will be informed of the approved grant amount, and the one-time payment will be issued.

(2) If denied, the adoptive parent(s) will be informed of the denial and the reason. This decision is final.

(I) Can other agencies assist with documentation?

In accordance with division (C) of section 5180.453 of the Revised Code, any department, agency, court, or division, including the department of health, is to provide any documents upon request supporting an OAGP application.

(J) Are documents provided to DCY for OAGP public record?

Only records submitted to DCY for OAGP identified as a public record under section 149.43 of the Revised Code will be a public record.

(1) Any document provided to DCY remains a public record under section 149.43 of the Revised Code if it was a public record under that section before being provided.

(2) Any document provided to DCY remains a confidential record if it was a confidential record under any federal or state law before being provided.

(K) What are the penalties for submitting false documentation to OAGP?

Any person who produces or submits any false or misleading documentation or information to DCY for the purpose of receiving the Ohio adoption grant is guilty of falsification, a first-degree misdemeanor, and punishable under section 2921.13 of the Revised Code.

Last updated October 6, 2025 at 8:08 AM

History

Effective: October 3, 2025
Promulgated Under: 119.03

Ohio Administrative Code 5180:7 — Department of Children and Youth | Adoption Services and Supports

Chapter 5180:7-1 Adoption Related Processes and Procedures

Ohio Adm.Code 5180:7-1-03 Putative father registry.

Ohio Adm.Code 5180:7-1-09 Assessor visits and adoption prefinalization report.

Ohio Adm.Code 5180:2-48-06

Ohio Adm.Code 5180:7-1-11 Foster caregiver adoption approval.

Ohio Adm.Code 5180:2-48-12

Ohio Adm.Code 5180:2-5-09.1

Ohio Adm.Code 5180:2-48-09

Ohio Adm.Code 5180:2-5-24

Ohio Adm.Code 5180:7-1-17 Postfinalization adoption services.

Ohio Adm.Code 5180:7-1-18

Ohio Adm.Code 5180:7-1-19 Adoptive family and adoptive child case record.

Ohio Adm.Code 5180:2-48-21

Ohio Adm.Code 5180:2-48-15

Chapter 5180:7-3 State Adoption Subsidy Program Rules

Ohio Adm.Code 5180:7-3-15 Administration and eligibility for the Ohio adoption grant program.

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