Chapter 29

HAWAII 	ADMINISTRATIVE 	RULES
TITLE 	6
DEPARTMENT OF BUDGET AND FINANCE
EMPLOYEES' 	RETIREMENT 	SYSTEM
CHAPTER 	29
MISCELLANEOUS 	ADMINISTRATIVE 	PROVISIONS
§6-29-1 	Address 	change 	and 	account 	balance
§6-29-2 	RESERVED
§6-29-3 	Computation of 	interest 	on
contributions
§6-29-4 	Service while 	engaged 	in professional
improvement 	leave 	with or 	without 	pay
§6-29-5 	Employee 	contributions; 	workers'
compensation benefits
§6-29-6 	Finalization of 	retirant's 	pension
benefit; 	interest payment
§6-29-1 	Address change and account balance. 	A
member, 	retirant, 	beneficiary or 	alternate 	payee
desiring 	to 	change 	their 	mailing 	address 	in 	the
records 	of 	the 	system or obtain account 	balance
information may 	request 	these 	actions 	by telephone, 	in
writing 	or by appearing 	in 	person 	at 	the 	office 	of 	the
system.
If 	the 	request 	is made 	by telephone, 	the 	system
will 	require 	the 	following 	information 	to 	verify 	that
the 	caller 	is 	the member, 	retirant, 	beneficiary or
alternate 	payee:
(1) 	Social 	security number;
(2) 	Birth date; 	and
(3) 	Address 	currently 	shown 	in the 	records 	of
the 	system.
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A retirant 	desiring a 	change 	in 	the 	distribution
of 	their 	pension 	check, 	must 	request 	the 	change 	in
writing or by appearing 	in 	person at 	the 	office 	of 	the
system. 	No 	change 	in 	the 	distribution 	of 	their
pension check 	shall be made when 	requested 	by
telephone. 	[Eff. 	2/9/89; 	am 1/29/90; 	am and comp
APR 1 1 10?2 	l 	(Auth: 	HRS 	§88-28) 	(Imp: 	HRS 	§88-
28)
§6-29-2 	RESERVED
§6-29-3 	Computation of interest on
contributions. 	Employee 	contributions 	shall 	be 	on
deposit 	with 	the 	system for 	one 	full 	month 	before
regular 	interest 	is 	credited thereon.
When 	an 	employee 	terminates 	employment 	and
withdraws 	the 	employee's 	contributions 	or when an
employee 	retires, 	interest 	shall 	be 	credited up 	to 	the
last 	full 	calendar month 	before 	the 	date 	of withdrawal
of 	contributions 	or the 	date 	of 	retirement. 	[Eff
2 /9/8 9; 	comp 	APR t· 1 2022 	] 	(Auth: 	HRS 	§88-28)
{Imp: 	HRS §88-28)
§6-29-4 	Service whi1e engaged in professional
improvement leave with or without pay. 	(a) 	For 	the
purpose 	of 	section 	88-51(6), 	HRS, 	leaves 	of absence
for 	professional 	improvement 	shall 	include 	leaves 	of
absence 	for 	educational 	and 	sabbatical 	purposes.
(b) 	Any change 	of 	a 	leave of 	absence 	to 	any 	of
the 	foregoing 	types 	of 	leave 	shall 	be 	recognized as
purchasable 	service 	only 	if approved 	by the 	head of
the department 	from which 	the 	leave 	of 	absence was
taken. 	[Eff 	2/9/89; 	am and comp 	APR 1 1 202? 	I
(Auth; 	HRS 	§§88-28, 	88-51, 	88-59) 	(Imp: 	HRS§§ 	88-
51, 	88-59)
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§6-29-5 	Employee contributions; 	workers'
compensation benefits. 	For 	the 	purpose 	of 	sections
88-45, 	88-46 	and 	88-325, 	Hawaii 	Revised 	Statutes,
during 	the 	period 	that 	a 	class 	A, 	class 	B or class 	H
member 	receives 	workers' 	compensation 	benefits, 	the
member's 	normal 	contribution 	to 	the 	annuity savings
fund 	shall 	be 	the 	percentage 	specified 	in 	sections 	88-
45 	and 	88-325, 	Hawaii 	Revised Statutes, 	of 	the
member's 	regular 	wage, 	salary, 	or 	compensation. 	[Eff
2/9/89; 	am 1/29/90; 	am and 	comp 	APR 1 t 2022 	l 	(Auth:
HRS 	§ 	88-28) 	(Imp: 	HRS 	§§88-45, 	88-46, 	88-325, 	78-25)
§6-29-6 	Finalization of retirant's pension
benefit; 	interest payment. 	(a) 	The 	finalized 	benefit
of a 	retirant 	will 	be determined 	by 	the 	system upon
recalculation 	of 	the 	retirant's 	pension with 	the
payroll 	and personnel 	information 	received 	from 	the
employer(s) 	within 	90 	days 	after 	the 	retirant's
effective 	date 	of 	retirement 	or 	approval 	for
disability 	retirement. 	Information 	received 	by 	the
system after 	the 	retirant's 	benefit 	has 	been
finalized, 	may be 	considered 	a 	post-finalization
adjustment 	and 	is 	not 	subject 	to 	the 	interest
specified 	in 	subsections 	(d) 	and 	(e).
(b) 	For 	regular 	service 	retirements, 	the 	system
shall 	finalize 	a 	retirant's 	pension 	benefit within 	six
calendar months 	following 	the 	month of 	the 	retirant's
retirement 	when 	the 	effective 	date 	of 	retirement 	is
the 	first 	day 	of 	the month, 	or within 	seven calendar
months 	following 	the 	retirant's 	retirement 	when 	the
effective date 	of 	retirement 	is 	December 	31.
{c) 	For ordinary and service-connected
disability 	retirements, 	the 	system shall 	finalize 	a
retirant's 	pension 	benefit within 	six 	calendar months
following 	the 	month 	that 	the 	member's 	retirement 	is
approved by the 	system or 	the 	actual 	retirement 	date
specified by 	the member, 	whichever 	is 	later.
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(d) 	If 	the 	system fails 	to 	finalize 	a 	retirant's
pension 	benefit 	within 	the 	times 	specified 	in
subsection 	(a) 	or 	(b), 	as 	applicable, 	the 	system shall
pay 	an 	interest 	payment 	to 	the 	retirant 	if 	the
finalized 	pension benefit 	is 	in excess 	of 	the 	pension
benefit 	that 	was 	paid 	to 	the 	retirant.
(e) 	The 	interest 	shall 	be 	calculated 	on 	the
difference 	between 	the 	finalized 	pension amount 	the
retirant was 	entitled to 	receive 	and 	the 	pension
amount 	the 	retirant 	was 	paid, 	including any 	refund 	of
member 	contributions, 	prorated 	from 	the 	retirant's
retirement 	date 	or date 	of 	approval 	of disability
retirement, 	whichever 	is 	later, 	up 	to 	the day 	the
interest payment 	is made 	to 	the 	retirant.
(f) 	The 	interest 	paid shall 	be 	simple 	interest
at 	a 	rate 	per 	year 	equal 	to 	the 	ninety day 	or 	three
month 	United States 	treasury 	bill 	rate 	as 	of 	the 	end
of the 	calendar 	year 	prior 	to 	the 	effective date 	of
the 	retirant 1 s 	finalization 	plus 	one 	percent. 	[Eff
and 	comp 	APR 1· 1 ?022 	(Auth: 	HRS 	§8 8-28) 	(Imp:
HRS 	§88-74.5) 	.
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