Alabama Administrative Code Chapter 635-X-13 — Administration of Program

635 State of Alabama Optometric Scholarship Awards Board

Ala. Admin. Code r. 635-X-13-.01 Office To Administer Program

The executive committee has the authority to engage the University of Alabama at Birmingham to equip and maintain an office for the administration of the Alabama Optometric Scholarship and Loan Program on the University of Alabama at Birmingham campus. The cost of equipping and maintaining this office shall not exceed the amount required each year to administer the scholarship-loan program.

(b) The executive committee may choose an Administrator other than the University of Alabama at Birmingham to administer all of its Scholarship and Loan Programs. The Administrator shall be hired for an amount to be negotiated between said administrator and the Board but such amount shall not exceed the amount required each year to administer the scholarship and loan program.

History

• Author: Board of Optometric Scholarship and Loan Awards
• Authority: Code of Ala. 1975, §§ 34-22-60, et seq.
• Filed September 7, 1984. Amended: Published June 30, 2025; effective August 14, 2025.

Ala. Admin. Code r. 635-X-13-.02 Agreement With Administrator

In all agreements to administer the scholarship and loans programs, the administrator shall agree to the following:

(a) provide adequate office space in a convenient location.

(b) maintain the facilities allocated as office space.

(c) provide all office equipment and supplies.

(d) employ with the approval of the executive committee all necessary personnel to carryout the duties of this office. The salary of each employee must be approved by the executive committee. Employees may include:

1. An accountant who will have the responsibility of:

(i) maintaining an accurate and up-to-date record of all transactions between the Board and each recipient.

(ii) depositing all appropriations received from the state treasury in a local bank approved by the executive committee.

(iii) depositing all monies received as payment of loans in the same bank.

(iv) distributing payments to loan recipients.

(v) sending at least one up-to-date statement each year to loan recipients with active accounts.

(vi) serving as secretary to the Board.

2. An executive secretary who will:

(i) supervise the performance of the accountant or perform the duties of the accountant if an accountant is not hired by the Board.

(ii) serve as the liaison officer between the Board and the University of Alabama at Birmingham School of Optometry.

(iii) serve as advisor to the Board on the procedure to follow in awarding loans and scholarships and in the repayment of loans.

(iv) rather than appoint an executive secretary, the Board has the prerogative to assign his/her duties to a member of the executive committee.

3. Other employees wherever and whenever appropriate.

(e) Pay all costs to cover official meetings of the Board such as consultation fees, travel, subsistence and so forth.

History

• Author: Board of Optometric Scholarship and Loan Awards
• Authority: Code of Ala. 1975, §§ 34-22-60, et seq.
• Filed September 7, 1984. Amended: Published June 30, 2025; effective August 14, 2025.

Ala. Admin. Code r. 635-X-13-.03 Annual Appropriation

The Board will request an exception be made to the state policy of distributing appropriated funds consistent with the needs of the program.

History

• Author: Board of Optometric Scholarship and Loan Awards
• Authority: Code of Ala. 1975, §§ 34-22-60, et seq.
• Filed September 7, 1984. Amended: Published June 30, 2025; effective August 14, 2025.

Ala. Admin. Code r. 635-X-13-.04 Payment Of Awards

Checks in the amount to pay loan recipients one-third (1/3) of their annual award will be distributed on or about October 15, January 15, and April 15, provided the approved appropriation is received as stipulated.

History

• Author: Board of Optometric Scholarship and Loan Awards
• Authority: Code of Ala. 1975, §§ 34-22-60, et seq.
• Filed September 7, 1984. Amended: Published June 30, 2025; effective August 14, 2025.