Ohio Adm.Code 3352 | Ohio Administrative Code 3352 — Wright State University

Chapter 3352-1 Mission Statement; Equal Opportunity; Affirmative Action

Ohio Adm.Code 3352-1-01 Wright state university mission statement.

(A) Mission statement.

We transform the lives of our students and the communities we serve.

We will:

(1) build a solid foundation for student success at all levels through high-quality, innovative programs;

(2) conducting scholarly research and creative endeavors that impact quality of life; and

(3) engaging in meaningful community service;

(4) drive the economic revitalization of our region and our state and empower all of our students, faculty, staff, and alumni to develop professionally, intellectually, and personally.

(B) Vision statement.

Wright state university, inspired by the creative spirit of the Wright brothers, will be Ohio's most learning-centered and innovative university, known and admired for out inclusive culture that respects the unique value of each our students, faculty, staff, and alumni and for the positive transformative impact we have on the lives of our students and the communities we serve.

Last updated November 1, 2024 at 11:31 AM

History

Effective: October 1, 2014
Promulgated Under: 111.15

Ohio Adm.Code 3352-1-02 Discrimination and harassment based on protected class.

(A) Non-discrimination

(1) Statement: Wright state university (WSU) firmly rejects and prohibits harassment and discrimination on the basis of race, color, religion, age, national origin, national ancestry, sex, pregnancy, gender, gender identity or expression, sexual orientation, military service or veteran status, mental or physical disability, or genetic information in employment, admission, treatment, or access to its programs or activities.

Wright state university is committed to following all applicable state and federal equal opportunity/affirmative action statutes and regulations.

For the purpose of determining whether particular conduct constitutes a violation of Wright state university's non-discrimination rule, the following definitions will be used:

(a) Discrimination - unequal and unlawful treatment, prejudice or prejudicial outlook, action to make a difference in treatment or favor on a basis of one or more protected classes prohibited by law and this rule.

(b) Harassment - unwelcome conduct that is severe, pervasive, or persistent and is made either a condition of working or learning or creates a hostile environment. Harassment is a form of discrimination.

The more severe the conduct the less need there is to show a repetitive series of incidents to demonstrate a violation of this rule. A single severe incident may be sufficient to demonstrate a rule violation.

(c) Retaliation - subjecting an individual to adverse action for asserting the individual's rights to be free from discrimination and harassment on the basis of one or more protected classes prohibited by law and WSU. Retaliation against any member of the Wright state university community as a result of that individual's involvement in the complaint procedure outlined in this policy is prohibited and shall be regarded as a separate and distinct cause for complaint under this policy.

(2) Title IX coordinator

(a) Title IX of the Education Amendments of 1972 is a federal law prohibiting discrimination on the basis of sex in higher education. Sex discrimination includes sexual harassment, sexual violence, sexual misconduct, domestic violence, dating violence and stalking.

(b) Wright state university's Title IX coordinator is Lindsay Wight, director of the office of equity and inclusion (OEI). Ms. Wight can be reached using the information following.

"Ms. Lindsay Wight, Director

Title IX Coordinator

Office of Equity and Inclusion

Wright State University

436 Millett Hall

3640 Colonel Glenn Highway

Dayton, OH 45435

(937) 775-3207 (phone)

(937) 775-3027 (fax)

oei-title9@wright.edu (email)"

(c) Additional information regarding Title IX, including the procedure for filing a complaint, is located at https://policy.wright.edu/policy/8065-gender-based- harassment-and-violence.

(d) The roles and contact information for Wright state university's deputy Title IX coordinators are listed at https://policy.wright.edu/policy/8065-gender-based- harassment-and-violence.

(3) ADA/Title II/section 504 coordinator

(a) Title II of the Americans with Disabilities Act and Section 504 of the Rehabilitation Act of 1973 are federal laws prohibiting discrimination on the basis of a disability by state and local governments and by recipients of federal financial assistance.

(b) Wright state university's ADA/Title II/Section 504 Coordinator is Tom Webb, director of the office of disability services. Mr. Webb can be reached using the information following.

"Mr. Tom Webb, Director

504/Title II ADA Coordinator

Office of Disability Services

Wright State University

180 University Hall

3640 Colonel Glenn Highway

Dayton, OH 45435

(937) 775-5680 (phone)

(937) 775-5699 (fax)

ada@wright.edu (email)"

(c) Information for employees and applicants regarding reasonable accommodation requests is available in the office of equity and inclusion.

(B) Filing a complaint of harassment or discrimination

(1) To file a complaint alleging harassment or discrimination based on disability, please see the Wright state university's disability discrimination complaint procedure: https://www.wright.edu/equity-and-inclusion/americans-with-disabilities-act/disability-discrimination-complaint-procedure.

(2) Anyone who wishes to file a gender-based harassment and violence complaint should follow the procedure outlined at https://policy.wright.edu/policy/8065-gender-based- harassment-and-violence.

(3) To file a harassment or discrimination complaint based on any of the other protected classes listed in this rule paragraph, please see the options following.

(a) Complaints against students or student groups: Complaints of harassment and discrimination based on protected classes in this rule against students or student groups, including complaints by vendors, contractors, and others who do business with the university and complaints by visitors or guests on campus, should be reported to the office of community standards and student conduct (OCSSC). Alternatively, complaints against students or student groups can be reported to the university police.

"Office of Community Standards and Student Conduct

Wright State University

022 Student Union

3640 Colonel Glenn Hwy

Dayton, OH 45435

(937) 775-4240 (phone)

(937) 775-3742 (fax)

studentconduct@wright.edu (email)

http://www.wright.edu/community-standards-and-student-conduct

Wright State University Police Department

Wright State University

118 Campus Services Building

3640 Colonel Glenn Hwy

Dayton, OH 45435

911 (emergency phone)

(937) 775-2111 (non-emergency phone)

(937) 775-2056 (office)

(937) 775-3045 (fax)

wsupolice@wright.edu (email)

http://www.wright.edu/police"

(b) Complaints against faculty, staff or any other non-student/non-student group listed in paragraph (B)(3) of this policy: Complaints of harassment and discrimination based on protected classes in this rule, including complaints by vendors, contractors, and others who do business with the university and complaints by visitors or guests on campus alleging discrimination by Wright state university employees or alleging that a visitor or guest attending an event sponsored by the university on university-controlled property has been discriminated against, should be reported to OEI. Alternatively, complaints against faculty, staff or any other non-student/non-student group listed in the rule coverage section of this rule can be reported to human resources, the office of the vice provost for faculty affairs or to the university police. Complaints received by human resources, the office of the vice provost for faculty affairs, or the university police department will be forwarded to OEI for investigation.

"Office of Equity and Inclusion

Wright State University

436 Millett Hall

3640 Colonel Glenn Highway

Dayton, OH 45435

(937) 775-3207 (phone)

(937) 775-3027 (fax)

oei@wright.edu (email)

http://www.wright.edu/equity-and-inclusion

Office of the Vice Provost for Faculty Affairs

Wright State University

268 University Hall

3640 Colonel Glenn Hwy

Dayton, OH 45435

(937) 775-3036 (phone)

(937) 775-2421 (fax)

associateprovost@wright.edu (email)

Human Resources

Wright State University

2455 Presidential Dr., Suite 221

Fairborn, OH 45324

(937) 775-2120 (phone)

(937) 775-3040 (fax)

human_resources@wright.edu (email)

http://www.wright.edu/human-resources

Wright State University Police Department

Wright State University

118 Campus Services Building

3640 Colonel Glenn Hwy

Dayton, OH 45435

911 (emergency phone)

(937) 775-2111 (non-emergency phone)

(937) 775-2056 (office)

(937) 775-3045 (fax)

wsupolice@wright.edu (email)

http://www.wright.edu/police"

(4) Harassment and discrimination based on a protected class violates federal and state laws and Wright state university rule. A person may wish to exercise complaints to various agencies outside of Wright state university including, but not limited to, the United States department of education office for civil rights (OCR), United States department of labor (DOL), equal employment opportunity commission (EEOC) and Ohio civil rights commission (OCRC). Please note that these agencies may have time limits for filing complaints.

(5) Anonymous reports will be accepted; however, the university's options for investigating or resolving anonymous reports may be limited because of the unique challenges presented. OEI reviews and takes appropriate action on all reports including anonymous reports.

(6) A person may file a report by communicating (orally or in writing) their concerns to any of the reporting units listed in this policy within one hundred eighty days of the last incident of alleged harassment or discrimination.

(7) People with disabilities: Wright state university will make appropriate arrangements to ensure that people with disabilities are provided accommodations, if needed, to participate in this complaint procedure. Such arrangements may include, but are not limited to, providing interpreters for the deaf or assuring a barrier-free location for the proceedings. The Section 504/ADA coordinator for WSU will be responsible for such arrangements and can be reached at (937) 775-5680 or ada@wright.edu.

This policy applies to all aspects of Wright state's operations and programs. It applies to all university students and employees, including faculty, administrators, all staff, (including classified, unclassified and bargaining unit) and student employees. It also applies to all vendors, contractors, subcontractors, and others who do business with the university. It applies to all visitors or guests on campus to the extent that there is an allegation of harassment or discrimination made against them or made by them against university students or employees or to the extent that there is an allegation that a visitor or guest attending an event sponsored by the university on university-controlled property, or accessing university websites has been discriminated against by being denied access to facilities related to participating in Wright state university programs or activities.

(1) Wright state university property includes Dayton campus, Lake campus, and any other location where employees or students engage in university business or participate in any university sanctioned activity. This rule also applies to harassment or discrimination that occurs outside the educational program or workplace if the conduct negatively affects a person's educational or work environment and the harassment or discrimination is the result of interactions with a person covered under this policy.

(2) Nothing in this policy shall be construed to abridge academic freedom and inquiry, principles of free speech, the collective bargaining agreements between Wright state university and the AAUP-WSU, teamsters local No. 957, or fraternal order of police/Ohio labor council, the right to redress to the Ohio civil rights commission or the office for civil rights, or the university's educational mission.

(D) Initial response to a report of harassment and/or discrimination filed with and processed by OEI

(1) Upon receipt of a report of harassment and/or discrimination, OEI staff will review the report to ensure that the alleged activity falls within the purview of OEI.

(a) If it is determined that the alleged activity is not within the purview of OEI, OEI staff will contact the individual who submitted the report and attempt to assist them in identifying an appropriate course of action.

(b) If it is determined that the alleged activity does fall within the purview of OEI, OEI staff will contact the individual who submitted the report to request that individual's preferred course of action.

(2) Reports alleging harassment and/or discrimination by a student will be referred by OEI to the office of community standards and student conduct (CSSC) for resolution under the code of student conduct.

(E) Types of resolution of reports of harassment and/or discrimination filed with and processed by OEI

(1) Formal

(a) Upon receiving a timely filed formal complaint, OEI will conduct an investigation. This complaint procedure contemplates informal but thorough and impartial investigations, affording all interested persons and their representatives, if any, an opportunity to submit information including documentation and the identification of witnesses relevant to a complaint. Any and all information received will be reviewed and all relevant witnesses will be interviewed to reveal the facts of the situation and determine how best to resolve the complaint.

A person(s) accused shall have the right to present information and testimony in an effort to defend actions s/he has taken related to the complaint. This opportunity will be available by alternate means in situations where providing this input otherwise would cause undue harm to another party involved in the process (e.g., a personal confrontation that would have the impact of harassment, intimidation, etc.; would be altered by use of technology, use of a third party to provide the information, etc.).

The person filing the complaint is not expected to prosecute the alleged discrimination claim, but rather OEI will conduct an investigation under the guidelines prescribed in this procedure. Both the person(s) accused and the person filing the complaint will be asked to provide relevant evidence. OEI will review all relevant evidence collected in the investigation and determine whether it is more likely than not that a policy violation has occurred.

(b) As part of its investigation, OEI will take the following steps:

(i) Write a letter informing the respondent (the individual who is being filed against) of the complainant's (the individual who is filing the report) allegations of harassment and/or discrimination. OEI will send the letter within three business days of receipt of a timely filed formal complaint. Every effort will be made to deliver the letter to the respondent prior to the respondent's meeting with OEI to discuss the allegations.

(ii) Schedule meetings with both the complainant and the respondent and individuals who are named by both parties as people who may have knowledge or witnessed the alleged harassment and/or discrimination (witnesses).

(iii) Provide both parties with an opportunity to provide documentation and/or other information regarding the allegations.

(iv) Write a summary, after all interviews are completed, of the information gained and outline whether or not OEI believes that the information presented shows a violation of this rule.

(c) The effort to resolve the complaint formally should be completed no less than thirty days from the date the original complaint was received. OEI will issue a written decision on the complaint. A copy of the written resolution will be provided to both the complainant (and alleged victim if different from the complainant) and the person(s) accused.

(d) If extenuating circumstances dictate an extension of time, OEI will notify the complainant and person(s) accused in writing of the delay, and an estimate of the time frame for completion of the investigation.

(e) Upon completion of the investigation, the university will provide a prompt, equitable resolution(s) including taking steps to prevent recurrence of any discrimination that it finds has occurred, and to correct the effects of such discrimination on the complainant and others, if appropriate.

(2) Informal

(a) If the individual who submitted the report wishes to pursue an informal resolution process OEI will meet with individuals involved to gather information and develop a plan for moving forward.

(b) The effort to resolve the complaint informally should be completed no less than thirty days from the date the original complaint was received. The participation of the complainant in an informal effort to resolve a complaint is voluntary and the informal process will be adjusted immediately if the complainant wishes to bypass the informal process. To initiate the formal complaint process, the complainant must notify OEI that he/she would like to file a formal complaint in accordance with the formal procedure detailed above. The complainant can elect to pursue the formal procedure at any time, including after the informal procedure has already been initiated.

(F) Anti-retaliation rule concerning reports of harassment and/or discrimination filed with and processed by OEI

(1) Retaliation prohibited: It is a violation of WSU rule and federal regulations to retaliate against anyone who files a complaint or cooperates in the investigation of a complaint. Discrimination against any individual because he or she reported harassment or discrimination, or made a complaint, testified, assisted, or participated in any investigation, informal resolution process or proceeding, is prohibited. Coercion or intimidation of, threats toward, or interference with anyone because he or she exercised or enjoyed rights outlined by Wright state university's non-discrimination statement, or helped or encouraged someone else to do so, is also prohibited.

(a) If an individual believes that they have been retaliated against based on their participation in an OEI formal investigation or informal resolution process, they are encouraged to contact OEI.

(b) OEI will investigate the report of retaliation as a separate report and will conduct a separate investigation.

(G) Appeal process concerning reports of harassment and/or discrimination filed with and processed by OEI

The complainant and/or the person(s) accused may appeal OEI's written resolution as follows:

(1) If both the complainant and the person(s) accused are students, the appeal will be handled through the office of community standards and student conduct pursuant to the code of student conduct. A request for an appeal may be made in accordance with the timeframe set forth in the code of student conduct https://policy.wright.edu/policy/3720-code-student-conduct and for the reasons set forth in the code of student conduct

(2) If the complainant and/or the person(s) accused is a Wright state university employee, the appeal will be handled by the chief diversity officer. Either the complainant (or the alleged victim if different from the complainant) or the person alleged to have violated this policy may request a review of the written resolution of OEI. A review of the written decision is only available to Wright state university community members. The request for review must be made in writing, stating the reasons for the request and must be forwarded to the chief diversity officer within fifteen days of receiving the written resolution of OEI. The chief diversity officer shall issue a written response to the appeal no later than thirty days after its filing. In the written response from the chief diversity officer, the following possible outcomes will be considered:

(a) Affirm or reverse the decision of OEI.

(b) Remand the matter back to OEI for additional investigation and a supplementary report based on additional investigation.

If the chief diversity officer concludes that this policy has been violated, such conclusion will instruct OEI to take immediate action to eliminate the harassment or discrimination.

History

Effective: November 4, 2019
Promulgated Under: 111.15

Chapter 3352-3 Admission and Degree Requirements

Ohio Adm.Code 3352-3-01 Undergraduate admission.

(A) Introduction.

(1) An Ohio student who has graduated from a state public or chartered high school, completed the college preparatory curriculum, earned at least a 2.0 grade point average, and has an American colleges testing composite score of eighteen or a scholastic aptitude test composite score of eight hundred forty will be eligible to apply for unconditional admission to Wright state university. An out-of-state student, however, besides meeting regular admission requirements, must present evidence of above average ability to do college work. Students who do not meet the criteria stated in this paragraph will be reviewed on an individual basis. Based upon the review of a completed admission file, an applicant may be offered unconditional or conditional admission to the university. Some applicants who do not meet the requirements may have their admission deferred pending satisfactory completion of developmental or remedial courses.

(2) Admission to Wright state university does not automatically guarantee admission to a major program of study. Major programs of study have specific requirements that must be met.

(3) High school preparation.

(a) Wright state university has a college preparatory curriculum policy. The university requires an applicant to have a high school record that meets the recommendations of the advisory commission on articulation between secondary education and Ohio colleges. A student who does not meet the high school course requirements may be admitted to the university with conditions and will be required to remove deficiencies before he/she can graduate from Wright state university.

(b) College preparatory course requirements. A unit is one academic year of course work.

(i) Four units of English.

(ii) Three units of mathematics including algebra I and II.

(iii) Three units of social sciences including two units in history.

(iv) Three units of science.

(v) Two units of a foreign language in the same foreign or classical language through level II.

(vi) One unit in the arts.

(c) A student should seek assistance through his/her academic advisor for guidance in how academic deficiencies may be removed.

(B) Degree seeking students.

(1) First year student. A first year student who intends to earn a degree must submit the documents listed in paragraphs (B)(1)(a) to (B)(1)(d) of this rule to the office of undergraduate admissions in order to be considered for admission.

(a) A completed undergraduate application form along with a thirty dollar nonrefundable application fee.

(b) A high school transcript (partial one at time of application, final one at end of senior year) or official general educational development scores.

(d) The official American colleges testing score or scholastic aptitude test score.

(2) Transfer student.

(a) A student who is registered for twelve or more quarter hours at another college is considered to be a transfer student. To be considered for admission to Wright state university as a transfer student, a student must submit the documents listed in paragraphs (B)(2)(a)(i) to (B)(2)(a)(iv) of this rule to the office of undergraduate admissions.

(i) A completed undergraduate application form along with a thirty dollar nonrefundable application fee.

(ii) An official transcript from each college which the transfer student previously attended.

(iii) A transfer student who graduated in 1986 or before and is transferring with fewer than twelve quarter or nine semester hours of transfer credit must submit a final high school transcript. A transfer student who graduated from high school in 1987 or after and is transferring with less than forty-five quarter or thirty semester hours of transfer credit must submit a final high school transcript.

(iv) A transfer student who graduated from high school in 1996 or after and who is transferring with less than forty-five quarter or thirty semester hours of transfer credit must submit the college preparatory curriculum completion form.

(b) A transfer student with at least a C average is eligible for admission to Wright state university. Admission to most colleges in the university requires a higher grade point average. A student who has been out of college for more than five years with less than a 2.0 grade point average does not have to petition to transfer to Wright state university. However, a student who has attended college within the past five years with less than a 2.0 grade point average must petition for admission. Petition forms are available in the office of undergraduate admissions and must be submitted along with the application materials listed in paragraphs (B)(2)(a)(i) to (B)(2)(a)(iv) of this rule.

(c) A student who has been dismissed from another institution will not be considered for admission to Wright state university for one calendar year from date of dismissal.

(d) A transfer student who has been granted a fresh start or an academic bankruptcy at another institution must have earned a minimum of twelve hours at the same institution before Wright state university will recognize the student's recalculated grade point average for admission purposes.

(e) Transfer credit regulations.

(i) A transfer student's credits must have been earned at an institution that is regionally accredited or an institution of equivalent quality as determined by Wright state university.

(ii) A transfer student must have earned a grade of C or higher according to the definition of grades currently used at Wright state university. Grades of pass and credit are considered for transfer credit.

(iii) The credits must have been acceptable for satisfying the graduation requirements at the source institution.

(iv) Any credits earned through correspondence study or as a part of an off-campus study program are subject to the same regulations as other transfer credits.

(v) If the credits were earned more than ten years before a student's admission to Wright state university, the transfer student's advisor will determine if the credits are still applicable to the student's degree.

(vi) If the transfer student has completed three-fourths or more of the Wright state university quarterly credit hour requirement for a course or sequence, he/she may receive credit for that course or sequence.

(vii) The transfer student's Wright state university academic advisor will determine how the student's transfer credits are to be used toward the requirements for his/her major. If there are exceptions to the transfer credit rules, the dean of the major college involved will make the decision.

(viii) The office of undergraduate admissions will notify the transfer student of his/her admission to adult and transfer services, university college's academic advising center, or the appropriate college.

(ix) General education requirements for most transfer students will be determined by a course-by-course evaluation. Transfer students with an associate of arts degree usually have fulfilled the general education requirements, but each college will determine if there are any deficiencies.

(x) Wright state university will accept a minimum of ninety credit hours for an associate degree from a regionally accredited junior or community college. Also, credit is usually given for all academic college credit hours above ninety for which a grade of C or better has been earned. Grades of pass and credit are considered for transfer credit.

(xi) If the transfer student has already received a baccalaureate degree from an accredited institution and wishes to pursue a second baccalaureate degree, he/she automatically will receive one hundred thirty-eight quarter credit hours. He/she will be ranked as a senior. The transfer student's advisor will determine how many credits the student needs to complete in order to receive his/her second degree.

(xii) All religion courses taught by a religion department in any state college or state university in Ohio will be considered for transfer credit. These courses are subject to other applicable transfer credit regulations. Religion courses taught by all other colleges must be approved by the religion department at Wright state university before transfer credit will be granted.

(xiii) A transfer student who has a minimum grade point average of 3.4 or higher may be eligible to graduate with latin honors of summa cum laude, magna cum laude, or cum laude. For the purpose of determining honors, the student's grade point average at Wright state university will be recalculated to include all transfer grades. The recalculation of the grade point average may result in the loss of honors status at graduation.

(3) Transfer to an Ohio public college or university.

(a) The Ohio board of regents, following the directive of the Ohio general assembly, developed a statewide policy to facilitate a student's ability to transfer credits from one Ohio public college or university to another in order to avoid duplication of course requirements. Since independent colleges and universities in Ohio may or may not be participating in the transfer policy, a student interested in transferring to an independent institution should check with the college or university of his/her choice regarding transfer agreements.

(b) The Ohio board of regents' transfer and articulation policy established the transfer module, which is a subset or entire set of a college or university's general education program. The transfer module consists of fifty-four to sixty quarter hours or thirty-six to forty semester hours of courses in the areas of English, mathematics, arts and humanities, social and behavioral sciences, natural and physical sciences, and interdisciplinary study. The transfer module completed at one college or university will automatically meet the requirements of the transfer module at another college or university. A student may be required, however, to meet additional general education requirements at the institution to which he/she transfers.

(c) Since many degree programs require specific courses that may be taken as a part of the general education or transfer module program at an institution, a student should meet early in his/her academic career with an academic advisor at the institution to which he/she plans to transfer.

(d) Conditions for transfer admission. A student meeting the requirements of the transfer module is subject to the conditions listed in paragraphs (B)(3)(d)(i) to (B)(3)(d)(iii) of this rule.

(i) The transfer policy encourages receiving institutions to give preferential consideration for admission to a student who completes the transfer module and either the associate of arts or associate of science degrees. The student will be able to transfer all courses in which he/she received a passing grade of D or better. A student must have an overall grade point average of 2.0 to be given credit for the transfer module.

(ii) The transfer policy also encourages receiving institutions to give preferential consideration for admission to a student who has completed the transfer module with a grade of C or better in each course and ninety quarter hours or sixty semester hours. A student must have an overall grade point average of 2.0 to be given credit for the transfer module, and only courses in which a C or better has been earned will transfer.

(iii) The transfer policy encourages receiving institutions to admit on a nonpreferential consideration basis a student who completes the transfer module with a grade of C or better in each course and less than ninety quarter hours or sixty semester hours. The student will be able to transfer all courses in which he/she received a grade of C or better.

(e) Admission to a given institution, however, does not guarantee that a transfer student will be automatically admitted to all majors, minors, or fields of concentration at that institution. Once admitted, a transfer student shall be subject to the same regulations governing applicability of catalog requirements as all other students. Furthermore, a transfer student shall be accorded the same class standing and other privileges as all other students on the basis of the number of credits earned. All residency requirements must be successfully completed at the receiving institution prior to the granting of a degree.

(f) Appeals process.

(i) A student disagreeing with the application of transfer credit by the receiving institution shall be informed of the right to appeal the decision and of the process for filing the appeal. The institution shall make available to a transfer student the appeal process for the specific college or university.

(ii) If a transfer student's appeal is denied by the institution after all appeal levels within the institution have been exhausted, the institution shall advise the transfer student in writing of the availability and process of appeal to the state-level articulation and transfer appeals review committee.

(iii) The appeals review committee shall review and recommend to the institution the resolution of an individual case of appeal from a transfer student who has exhausted all local appeal mechanisms concerning applicability of transfer credits at a receiving institution.

(g) In order to facilitate a transfer with maximum applicability of transfer credit, it is the responsibility of the prospective transfer student to plan a course of study that will meet the requirements of a degree program at the receiving institution. A transfer student should identify early in his/her collegiate studies an institution and major to which he/she desires to transfer. A transfer student also should determine if there are language requirements or any special course requirements that can be met during the freshman or sophomore year. It is the additional responsibility of the transfer student to seek information regarding transfer from his/her advisor, the office of undergraduate admissions, and from the college or university to which he/she plans to transfer.

(h) The Wright state university transfer module.

(i) The Wright state university transfer module consists of fifty-four credit hours of introductory courses in English, mathematics, arts and humanities, social and behavioral sciences, and natural and physical sciences. The general education requirements for a bachelor's degree require fifty-seven credit hours. The fifty-seven credit hours consist of the fifty-four transfer module credit hours and one course in comparative studies. Since certain majors at Wright state university require approved course or sequence substitutions to the courses in the transfer module, a transfer student should consult the specific degree requirements listed in the university's undergraduate catalog.

(ii) The Wright state university transfer module includes eight credits in English composition, three credits in mathematics, fifteen credits in the arts and humanities, sixteen credits in social and behavioral sciences, twelve credits in natural and physical sciences, and three credits in a comparative studies course.

(4) International students. Wright state university welcomes applications from qualified international applicants.

(a) An applicant may request application materials from the university center for international education. Applications for admission must be completed three months before the quarter in which the international student wishes to begin studies at Wright state university.

(b) An international applicant is expected to meet the criteria for admission as listed in paragraphs (B)(4)(b) to (B)(4)(f) of this rule.

(i) An undergraduate international applicant must have an educational background that is equivalent to a high school diploma from the state of Ohio.

(ii) An undergraduate international applicant who has graduated from a high school program in 1990 or later must submit the results of the scholastic aptitude test or the American colleges testing examination, if the applicant graduated within the year previous to his/her starting date.

(iii) Only an official transcript, and its English translation, will be accepted as evidence of academic preparation.

(iv) If an international applicant's credentials cannot be evaluated by the university center for international education, the applicant will be required to submit his/her credentials to an evaluation service and pay the cost of the evaluation.

(i) If an international student's native language is not English, the test of English as a foreign language is required; a minimum score of five hundred/one hundred seventy-three is required for admission. The college of engineering and computer science requires a score of five hundred thirty/one hundred ninety-seven.

(ii) A non-native English speaking student will also be tested in English upon arrival at Wright state university, and he/she is required to enroll in appropriate English courses if testing indicates a lack of proficiency in English.

(d) Financial assistance. Since there is no financial assistance available for the undergraduate international student, the university must be assured that all international applicants have adequate financial resources to attend Wright state university. Once an international student has been admitted, he/she may be required to deposit with the university a full year's tuition before a student visa form will be issued. Form I-20 will be issued by the international student advisor when the student has met the requirements listed in paragraphs (B)(4)(d)(i) and (B)(4)(d)(ii) of this rule and has been admitted to the university.

(i) If an international student is being sponsored, the financial statement form must be accompanied by an affidavit of support and a bank statement provided by the student's sponsor, indicating the amount of money available to him/her for the purpose of studying at Wright state university.

(ii) An international student who is financing his/her education from personal funds also must submit a bank statement together with the financial statement.

(e) An international student already in the United States who wishes to transfer from another university also must present evidence of above-average ability to do college work.

(f) All first year international students are required to take the reading, writing, and mathematics placement examinations before enrolling for their first quarter of classes. International students may obtain further placement testing information from university college.

(5) Returning students.

(a) A student who has not attended Wright state university for four or more consecutive quarters must apply for readmission through the office of undergraduate admissions. There is no additional application fee, and official transcripts are required only from the schools a student has attended since leaving Wright state university.

(b) A student who has been dismissed from Wright state university may apply for readmission by petition after he/she has remained out of school for four consecutive quarters.

(c) A student who has not attended Wright state university for five years (twenty consecutive quarters) may wish to take advantage of the fresh start rule through the office of undergraduate admissions. The fresh start rule may allow a student to have his/her earlier grade point average recalculated.

(1) Nondegree undergraduate student. A person who wishes to take courses at Wright state university but currently does not intend to work toward a degree can register as a nondegree student. The student may take as many courses as desired as long as he/she meets the requirements for each course. A nondegree student may receive academic advising from the adult and transfer services office of university college and may participate in any of the services of the college, including tutoring and developmental education courses.

(a) Eligibility requirements.

(i) A nondegree undergraduate student must be a graduate of an accredited high school or have passed a high school equivalency test.

(ii) In order to take junior or senior level courses offered by the college of business and administration, the nondegree undergraduate student must have junior standing in addition to the prerequisite stated in paragraph (D)(1) of this rule.

(b) Application procedures.

(i) A nondegree undergraduate student must complete an application/registration form and pay a ten dollar one time nonrefundable registration fee.

(ii) If a nondegree undergraduate student decides later to enter a degree program, he/she can file his/her credentials and pay an additional twenty dollar nonrefundable application fee.

(iii) Nondegree work normally can be applied toward a degree program.

(2) Teacher certification candidates.

(a) College graduates who wish to become licensed teachers must apply for admission at the office of undergraduate admissions, file all the necessary credentials, pay the application fee, and complete the college admissions process as required by the college of education and human services. A college graduate interested in certification/licensure should contact the college of education and human services for the most current details and information about program requirements.

(b) Undergraduate students and students who receive degrees from other colleges within the university other than the college of education and human services also may obtain teaching licenses upon completion of all the requirements of the college of education and human services.

(3) High school students. A high school student may, in some circumstances, take courses at Wright state university while still enrolled in high school. Information about this program and its requirements is available in the office of undergraduate admissions.

(a) A high school student must meet the requirements listed in paragraphs (C)(3)(a)(i) to (C)(3)(a)(iv) of this rule and complete the post-secondary enrollment options application.

(i) A high school senior must rank in the top fifteen per cent of his/her class or have a 3.25 overall grade point average and have passed all four parts of the Ohio ninth grade proficiency examination.

(ii) A high school junior must rank in the top ten per cent of his/her class or have a 3.5 grade point average and have passed all four parts of the Ohio ninth grade proficiency examination.

(iii) A high school student must be recommended by his/her principal or counselor.

(iv) A high school student must present written permission from a parent or guardian.

(b) A high school student is classified as either a nondegree or transient student.

(D) Placement testing. The university college conducts mandatory placement testing in mathematics, reading, and writing for undergraduate students who are new to the university. The placement test schedule is available in the office of undergraduate admissions and in university college. Also, a student who needs more information about placement testing should contact university college.

(1) Mathematics placement testing.

(a) All students (new, transfer, and continuing), without credit for a college math course, are required to take the math placement test. Appropriate course enrollment is then determined based on these scores.

(b) A transfer student who has earned college credit in mathematics at a grade of C or above need to not take the exam. In addition, a student who is transferring from Clark state community college, Edison state community college, or Sinclair community college and who has completed all required developmental mathematics courses need not take the math placement exam.

(2) Reading and writing placement testing. A student should contact university college for information about reading and writing placement testing.

(a) All students preparing for their first English composition course in higher education also are required to take reading and writing placement examinations.

(b) A transfer student who has earned college credit in English composition at a grade of C or above need not take the writing placement exam. In addition, a transfer student from Clark state community college, Edison state community college, or Sinclair community college who has satisfactorily completed all required developmental reading and writing courses need not take the reading and writing exams.

(E) Orientation. Wright state university provides a series of orientation programs that are designed to help all classifications of students make a successful transition to university life. The office of undergraduate admissions will advise the student about the appropriate orientation program for his/her needs.

(F) Advising. Academic advisors help all classifications of students select courses, schedule classes, become oriented to the university, and develop academic success strategies. During advising, a student receives information about appropriate academic services and referrals to offices that provide specialized support.

(G) Financial aid. Wright state university's office of financial aid makes every effort to help students who would be unable to attend school without receiving some form of financial aid. No student interested in attending the university should fail to apply because of financial limitations. A student should contact the office of financial aid to discuss a financial aid package and to obtain specific details about the process of applying for financial aid and about the variety of scholarships, grants, and loans; student employment opportunities; and, veterans' benefits available.

History

Effective: April 30, 2002
Promulgated Under: 111.15

Ohio Adm.Code 3352-3-02 Undergraduate degree requirements.

(A) To graduate with a bachelor's degree from Wright state university, all students must fulfill the requirements listed in paragraphs (A)(1) to (A)(5) of this rule.

(1) Credit hours. Earn a minimum of one hundred twenty semester hours in approved courses.

(2) Grade point average. A minimum cumulative grade point average of 2.0 for courses taken at Wright state university.

(3) General education. The university's general education requirements.

(4) Writing across the curriculum. The university's writing across the curriculum requirements must be met.

(5) Residence regulations.

(a) A minimum of semester hours must be earned at Wright state university. Credit by evaluation will not be considered as residency credit.

(b) At least ten of the last thirty hours of credit hours must be earned at Wright state university.

(6) Fulfill all program requirements set by departments and colleges, some of which exceed university minimums; see individual program requirements for details. A student should contact an advisor in university college, or in the colleges and schools for information and guidance in formulating programs of study.

(B) The student is responsible for registering in appropriate classes, scheduling, and fulfilling all university and program requirements for graduation.

(C) A student who is continuously enrolled or eligible to enroll continuously (a student is eligible to enroll continuously if he/she is enrolled during any part of the calendar year) may elect to meet either the university requirements that were in effect when he/she entered the university or meet university requirements that became effective while he/she was continuously enrolled. A student not enrolled continuously must meet university requirements in effect when he/she is readmitted to the university. A student must meet the college requirements in effect when he/she is admitted to the college and a student must meet the program requirements in effect when he/she is admitted to a specific program or major. A student not enrolled continuously may be required to meet the college or program requirements in effect when he/she is readmitted to a program. In addition, a student who has not completed his/her program in seven years may have his/her college or program requirements revised.

(D) A second degree. If a student holds a baccalaureate degree from an accredited institution, including Wright state university, and wishes to earn a second baccalaureate degree at Wright state university, he/she must satisfy the requirements of the department and college that house the second degree.

Residency regulation. A student earning a second degree must earn at least thirty hours beyond the minimum hours required for the first degree. At least the last thirty hours of course work are to be taken at Wright state university, sixteen hours of which must be in courses numbered three thousand or above. Credit by evaluation will not be considered as residency credit.

(E) Students first enrolled at Wright state prior to fall of 2006.

(1) Undergraduate students with outstanding academic records are recognized at commencement. The university provides three distinctions for graduating with honors as listed in paragraphs (E)(1)(a) to (E)(1)(c) of this rule.

(a) Summa cum laude recognizes a cumulative grade point average of at least 3.8.

(b) Magna cum laude recognizes a cumulative grade point average of at least 3.6.

(2) Academic honors are based on meeting the minimum honors grade point average requirement for work attempted at Wright state university, as well as for all transfer college work attempted, as of the end of the term in which a student graduates, that is, by the day on which term grades are due. In calculating cumulative grade point averages for the purpose of graduating with honors, only the first grade earned for a course will be counted. Recalculation of the grade point average may result in the loss of honors status at graduation. To be eligible for academic honors at graduation, a student must have earned at least thirty semester hours at Wright state university. A student may obtain additional information about academic honors from the registrar's office.

(F) Students first enrolled at Wright state beginning fall of 2006.

(a) Summa cum laude recognizes a cumulative grade point average of at least 3.9.

(b) Magna cum laude recognizes a cumulative grade point average of at least 3.7.

(G) Applying for a degree.

(1) Before graduating, a student must submit an application for a degree. A student should consult the current class schedule for specific deadline dates. A student who does not complete the graduation requirements in time must file another application for a later graduation.

(2) A student who completes his/her degree requirements during the spring semester may participate in the April commencement. A student who completes his/her degree requirements during the summer or fall semester may participate in the December commencement.

History

Effective: March 19, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3352-3-03 Graduate admission.

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.

View Rule Text

Last updated November 1, 2024 at 11:56 AM

History

Effective: August 31, 2001
Promulgated Under: 111.15

Ohio Adm.Code 3352-3-04 Graduate degree requirements.

(A) Master's degree. To graduate with a master's degree from Wright state university, all students must fulfill the general requirements as listed in paragraphs (A)(1) to (A)(10) of this rule.

(1) Be admitted to the school of graduate studies in order to receive graduate credit.

(2) Complete a program of study form to be filed in the school of graduate studies.

(3) Complete the requirements for the graduate degree within seven calendar years, unless the student's program has a shorter time limit.

(4) Maintain a cumulative grade point/hour ratio of at least a 3.0 in all courses taken for graduate credit. No more than nine credit hours of C grades are acceptable. Individual programs may utilize criteria in addition to course work grades to evaluate a graduate student's status in the program.

(5) Meet residency requirements.

(a) Register on campus as a graduate student.

(b) Devote wholly or partly to graduate work a minimum of three quarters at Wright state university.

(6) Complete a minimum of forty-five quarter hours of program required graduate credit. A department may require completion of more than forty-five credit hours.

(7) Be registered during the quarter in which a thesis is defended.

(8) Successfully complete the final comprehensive examination, if required in the program.

(9) Present one copy of an approved thesis to the school of graduate studies, if required in the program, no later than thirty days after the date the degree was granted.

(10) Submit a formal application for graduation to the school of graduate studies within the application deadline.

(11) Individual departments and colleges have requirements that must be met in addition to the general requirements set forth in paragraphs (A)(1) to (A)(10) of this rule. Because graduate degree programs may set additional policies and degree requirements, a prospective graduate student should be familiar with both graduate school and degree program policies and requirements, since compliance with both is required for satisfactory academic performance and subsequent graduation.

(12) Second master's degree. A student may earn a second master's degree by taking a minimum of thirty-three credit hours. Credits for the second master's degree must be taken after the award of the first master's degree. These hours must be taken at Wright state university. Departments or programs may specify additional requirements depending on the length of the program, prerequisites for the individual student, and/or the nature of the first degree. Admission policies and procedures are the same as those for any student applying to the program, except that an admission application fee is not required if the first degree was earned at Wright state university.

(13) Dual master's degree program. A dual master's degree program at Wright state university permits common course work to apply toward two graduate programs. A prospective graduate student who wishes to pursue a dual master's degree program should contact the school of graduate studies to determine what dual programs are available.

(14) Working on two master's degrees. A graduate student desiring to work on two master's degrees at Wright state university at the same time may do so provided the student fulfills the general requirements as listed in paragraphs (A)(14)(a) to (A)(14)(e) of this rule.

(a) The student formally applies and is admitted into the second master's degree program before registering for any courses for that program.

(b) Within two quarters from the start of the programs, approved programs of study are on file in the school of graduate studies for both graduate programs.

(c) The first program must have a minimum of forty-five graduate hours. The second program must have a minimum of thirty-three graduate hours (individual programs may require more hours than the minimum requirement).

(d) Courses required for one program cannot be applied toward the second program's requirements.

(e) Only twelve hours of transfer credit can be applied, with program and school of graduate studies approval, toward the requirements of the first master's degree. No transfer credit can be applied toward the thirty-three graduate hours required for the second master's degree.

(15) Fresh start. A graduate student may request a fresh start when changing or returning to graduate programs within the school of graduate studies. A fresh start permits a graduate student to begin a graduate program and have the graduate academic record recalculated to reflect no hours attempted and no graduate grade point average for the new program. For fresh start purposes, a new program is a program into which a student transfers while in active status or a program to which a student returns from inactive status. A student granted a fresh start will be admitted into the new program as a conditional degree-seeking student. A graduate student who wishes to utilize the fresh start rule at Wright state university should meet with a program advisor in order to determine eligibility and program requirements. Only one fresh start will be granted to a graduate student at Wright state university.

(16) Change of program. A graduate student who wishes to change from one degree program to another must submit a completed admissions application to the school of graduate studies. The change of program must have the approval of the departments concerned, as well as the approval of the school of graduate studies.

(17) Petition. A student who wishes to deviate from the normal graduate school regulations and procedures may submit a petition to the school of graduate studies. The petition must have the recommendation of the student's advisor, the instructor if applicable, and the appropriate department or college. An action taken on a petition will not be considered as a precedent for any future action.

(B) Post-master's degree. Wright state university offers a post-master's program in educational leadership which leads to the educational specialist degree.

(1) All prospective post-master's degree students must meet the general admission requirements as listed in paragraphs (B)(1)(a) to (B)(1)(e) of this rule.

(a) Be admitted to the school of graduate studies.

(b) Have an earned master's degree from a regionally accredited post-secondary institution.

(d) Have an earned cumulative grade point average of 3.5 in master's degree study.

(e) Have satisfactory scores on either the graduate record examinations or the Miller analogies test.

(2) A successful candidate for the post-master's degree must complete an applied research thesis during the two years of the program and present an oral defense of the findings to the thesis committee.

(C) Doctor of philosophy degree. To earn a doctor of philosophy degree at Wright state university, a graduate student must complete the general requirements as listed in paragraphs (C)(1) to (C)(10) of this rule.

(1) Maintain a minimum grade point average of 3.0 in all graduate courses in which a letter grade is assigned. Individual programs may utilize criteria in addition to course work grades to evaluate a doctoral student's status in the program.

(2) Complete the minimum program course work requirements.

(3) Be admitted to doctoral candidacy by passing the qualifying examination. The program may establish additional criteria to determine a student's eligibility for candidacy.

(4) Accumulate a minimum of one hundred thirty-five quarter hours of acceptable graduate credit. Individual programs may have higher credit hour requirements.

(5) Meet residency requirements.

(a) Register for at least eight credit hours of Wright state university graduate courses.

(b) Complete a minimum residence of three consecutive full-time academic quarters at Wright state university, devoted wholly to graduate work.

(6) Conduct an acceptable original research problem and submit an approved dissertation.

(7) Successfully defend the dissertation.

(8) Be registered in the quarter of the final dissertation defense.

(9) Present one copy of the approved dissertation to the school of graduate studies no later than thirty days after the date the degree was granted and complete arrangements for submitting one copy of the dissertation to university microfilms international.

(10) Fulfill all the requirements within ten years from the date of matriculation into the doctoral program. Courses older than ten years on a student's program of study cannot be used toward degree requirements.

(D) Doctor of psychology degree. The Wright state university school of professional psychology offers the doctor of psychology degree. A prospective student should contact the school of professional psychology for admission requirements, program descriptions, and scholastic policies and procedures.

(E) Doctor of medicine degree. The Wright state university school of medicine offers the doctor of medicine degree. A prospective student should contact the school of medicine for admission requirements, program descriptions, and scholastic policies and procedures.

History

Effective: November 30, 2002
Promulgated Under: 111.15

Chapter 3352-4 Privacy of Records; Alcohol Policy; Student Employment

Ohio Adm.Code 3352-4-03 Privacy and release of student educational records.

(A) Introduction

(1) Wright state university has for many years regulated access to student educational records. The Family Educational Rights and Privacy Act of 1974 (FERPA), as amended, sets forth requirements designed to limit the disclosure of student educational records. The law governs access to records maintained by educational institutions and the release of information from those records.

(2) This rule includes the regulations designed to explain the rights of a student with respect to records maintained by Wright state university. In addition, this rule outlines the university's procedures to comply with the requirements of the Family Educational Rights and Privacy Act.

(3) Any member of the university community may review a copy of the Family Educational Rights and Privacy Act, the federal regulations adopted pursuant to it, as well as a copy of the annual notice provided to students. Copies of the documents are located in the office of the registrar.

(4) For the purposes of student privacy and release of education records under this rule, a student is defined as any individual who has been accepted to the university and is registered for or has completed courses at the university on a full or part time basis. For purposes of student privacy and release of education records under this rule, "student" does not include persons who have been admitted to the university but have not registered for classes.

(B) Definition of an educational record. A record is defined as information recorded in any way, including but not limited to, handwriting, print, computer media, video or audio tape, file, microfilm, and microfiche. An educational record is any record that is directly related to a student and maintained by Wright state university or by a party acting for Wright state university. The categories of information listed in paragraphs (B)(1) to (B)(5) of this rule are not considered to be educational records.

(1) Records created by university personnel that are in the sole possession of the maker, are used only as a personal memory aid, and are not accessible or revealed to any other person.

(2) Records maintained by the university police for law enforcement purposes.

(3) Records that are made or maintained by a physician, psychiatrist, psychologist, or other recognized professional, professional in training, or paraprofessional acting in his/her professional capacity or assisting in a paraprofessional capacity or records maintained or used only in connection with treatment of the student, and disclosed only individuals providing treatment (e.g., records in the office of disability services, the center for psychological services, and student health services).

(4) Employment records (unless the employment is bases on student status). The employment records of student employees (e.g., work-study, wages, and graduate teaching associates) are part of their education records.

(5) Records created or received by WSU after an individual is no longer a student in attendance and that are not directly related to the individual's attendance as a student (e.g., WSU alumni association records). Records of an individual, while a student, continue to be considered educational records.

(C) Release of an educational record without consent. The university may release information contained in an educational record, without prior consent, under the circumstances listed in paragraphs (C)(1) to (C)(13) of this rule.

(1) Requests to a school official within the university who the university has determined to have a legitimate educational interest. A school official typically includes a person employed by Wright state university in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student employee of the university who may authorized to conduct official business or who is serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of Wright state university who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of personally identifiable information PII from education records, such as an attorney, auditor, or collection agent. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Wright state university.

(2) Requests from officials at another school (such as a dual-enrolled student's high school), school system, or institution of post-secondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student's enrollment or transfer.

(3) Requests from authorized representatives of the U.S. controller general, the U.S. attorney general, the U.S. secretary of education, or state and local educational authorities, such as the Ohio department of higher education (ODHE). Requests under this provision may be made in connection with an audit or evaluation of federal- or state- supported education programs, or the enforcement of or compliance with federal legal requirements that relate to those programs. These entities may make further disclosure of personally identifiable information to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf, if applicable requirements are met.

(4) Requests made in connection with a student's application for or receipt of financial aid, if the information is necessary for the purposes of determining eligibility for the aid, determining the amount of the aid, determining the conditions for the aid, or enforcing the terms and conditions of the aid. The disclosure is to state and local officials or authorities whom this information is allowed to be reported or disclosed pursuant to state statute adopted before November 19, 1974, if the allowed reporting or disclosure concerns the juvenile justice system and the system's ability to effectively serve the student whose records are released; or allowed to be reported or disclosed pursuant to State statute adopted after November 19, 1974.

(5) Requests by organizations conducting studies for, or on behalf of, the university to develop, validate, or administer predictive tests; administer student aid programs; or improve instruction. If such studies do not permit personal identification of a student to any persons other than to representatives of such organizations and/or if the personal identification data is destroyed when no longer needed.

(6) Requests of accrediting organizations to carry out their accrediting functions.

(7) Requests by the parent(s) or legal guardian(s) of a dependent student, as defined in section 152 of the Internal Revenue Code of 1954. Section 152 of the Internal Revenue Code describes dependency and taxpayer calendar issues. A copy of the previous year's tax return for the parent(s) or legal guardian(s) may be required to verify dependency.

(8) Requests to comply with a lawfully issued subpoena or judicial order after the university first makes a reasonable effort to notify the student of the order or subpoena in advance of compliance, so that the student may seek protective action, unless the disclosure is in compliance with a federal grand jury subpoena or other subpoena issued for a law enforcement purpose and the court or other issuing agency has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed.

(9) Requests in connection with a health or safety emergency.

(10) Requests from parents of a student regarding the student's violation of any federal, state, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of twenty-one.

(11) Requests for information from a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense. The disclosure may only include the final results of the disciplinary proceeding conducted by the institution with respect to that alleged crime or offense, regardless of the finding.

(12) Requests for information the university has designated as "directory information" as defined in paragraph (D) of this rule.

Note: Degrees (any honors, majors, minors, and specializations) are considered public information (as defined in paragraph (D) of this rule), since they are conferred in a public ceremony. Additionally, the university reserves the right to verify the accuracy of any information contained in what is presented as an official university document (e.g., a transcript or diploma) or as provided to a third party.

(D) Directory information.

(1) Wright state university, in accordance with the Family Educational Rights and Privacy Act, has designated the information in paragraphs (D)(1)(a) to (D)(1)(m) of this rule about a student as public information.

(a) A student's name.

(b) All addresses of a student, including e-mail addresses.

(d) Major field of study.

(e) Number of hours registered.

(f) Full-time or part-time status.

(g) Class standing that includes freshman, sophomore, junior, senior, graduate, or professional standing.

(h) Dates of attendance.

(i) Degrees awarded and total hours earned.

(j) Special honors and awards.

(k) Most recent previous educational agency or institution.

(l) Participation in officially recognized activities and sports.

(m) Weight and height of members of athletic teams.

(2) Information identified as public information will be released without a student's consent. However, a student has the right to have public information withheld if he/she so desires. A student who wants public information withheld, including items to be published in a student directory, shall so indicate by completing a request to prevent release of public information form, which can be obtained from the office of the registrar. A student should allow at least ten business days for processing the request.

(3) Each fall semester, the university publishes an online directory that is made public. The online directory contains the name, e-mail address, level (graduate or undergraduate), college and major field of study. If a student wishes to withhold this information from the directory, he/she must notify the office of the registrar, as described in paragraph (D)(2) of this rule.

(E) Consent for release of an educational record. A student who wishes to have information released must submit a written request to the director or designee of the appropriate department, school, or college that maintains the record. The written consent must: be signed and dated by the student; specify the specific information he/she wishes to release and the party or class of parties to whom the disclosure may be made. The consent should state that the student understands that the consent will remain in effect until revoked by the student, in writing, and delivered to Wright state university, but that any such revocation shall not affect disclosures made prior to the receipt of any such written revocation.

(F) Procedures for review of an educational record.

(1) All records that pertain to a student and that are maintained in university offices are official university records and, as such, remain the property of the university. Each university unit has an obligation to keep a record of requests and disclosures of student information, except when a request is from the student, from a university official who has a legitimate educational interest, from someone requesting directory information. A student has the right to review the record of requests and disclosures pertaining to him/her.

(2) A written request to review records must be made separately to each university unit that maintains records. The unit has fifteen days to respond to a request to review and inspect a student's educational record. However, the unit will make arrangements as expeditiously as possible. In the event that a student's only access to his/her records is through mailing such records, a fee may be charged, unless the student can prove that the fee effectively prevents him/her or an eligible parent(s) or legal guardian(s) from exercising his/her rights.

(3) A student has the right to review only his/her own records. When a record contains information about more than one student, disclosure cannot include information about the other student(s).

(G) Exceptions to right to review an educational record. A student is granted the right to inspect and review all of his/her educational records, except for the types of documents listed in paragraphs (G)(1) to (G)(3) of this rule.

(1) Financial records of parents.

(2) Confidential letters and statements of recommendation placed in educational records prior to January 1, 1975.

(3) Confidential letters and statements of recommendation placed in education records after January 1, 1975, if the student has waived his/her right to inspect and review those letters and statement and those letters and statements are related the student student's admission to an educational institution; application for employment, or receipt of an honor or honorary recognition (refer to paragraph (H) of this rule).

(H) Waiver of right to review an educational record. A student may waive his/her right of access to confidential letters and statements of recommendation. Even if a student signs a waiver, the names of all persons making confidential recommendations will be made available upon request. The university may not require a student to waive his/her right of access for receipt of university benefits or services.

(I) Right to seek to amend an educational record. A student has the right to challenge the content of his/her educational record if the student considers the information contained therein to be inaccurate, misleading, or in violation of the privacy rights of the student. The process of challenging the content of an educational record includes an opportunity for amendment of the record or insertion of a written explanation(s) by the student into such record as described in paragraph (J) of this rule. The right to challenge a grade does not apply under the Family Educational Rights and Privacy Act, unless the grade assigned was inaccurately recorded. Under that condition, the record will be corrected.

(J) Procedures for challenging information in an educational record.

(1) A student who wishes to challenge information in his/her educational record must submit a written request for a hearing to the director or designee of the appropriate department, school, or college that maintains the record. The request must list the specific information in question and the reason(s) for the challenge.

(2) The director of the university unit will notify the office of the registrar when a student has submitted a request for a hearing. The office of the registrar will convene a panel to conduct the hearing. The panel, which is chaired by the university registrar or appointed designee, will consist of three university faculty and/or staff members who have no direct interest in the outcome of the hearing.

(3) The student who has requested the hearing will be afforded a full and fair opportunity to present evidence relevant to the reason(s) for the challenge.

(4) The panel will render a written decision within a reasonable period of time, noting the reason(s) for its decision and summarizing all evidence presented. Should the decision of the hearing panel, by majority vote of the three panel members, find in favor of the students challenge, the educational record shall be amended accordingly.

(5) The school of medicine and the school of professional psychology have separate procedures for challenging and adjudicating record disputes. A student who wishes to submit a challenge should consult the handbook of the specific school for additional information.

(K) Retention of education records. Education records are retained in accordance with university policy and guidelines. Additional information about records retention and specific department retention schedules can be found in records management of the university library special collections and archives services. One a student request access to his or her records, removal or destruction of information in education record may not occur until access has been granted.

(L) Location of education records. Wright State University does not maintain education records in one central office. Education records are maintained in a custodial capacity in the various department, schools, or colleges of the university. A student should contact the office of the registrar for information and guidance in determining which unit(s) a student should contact about an education record.

(M) Concerns or suggestions. A student who has a concern or suggestion regarding this policy should contact the office of the registrar. If a student has reason to believe that the university is not complying with FERPA or university policy, he/she has the right to file a complaint with the United States department of education by contacting:

"Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington DC 20202-4605"

History

Effective: April 16, 2018
Promulgated Under: 111.15

Ohio Adm.Code 3352-4-05 Student employment.

(A) Wright state university provides student employment opportunities to any student who meets the requirements listed in this rule. A prospective student employee should contact the office of career services for information on the types of employment programs and employment positions available.

(B) Eligibility.

(1) An undergraduate student must register and attend classes for a minimum of six credit hours during each semester that the student works.

(2) A graduate student must register for a minimum of four credit hours during each semester that the student works.

(3) An undergraduate as well as a graduate student may work during semester breaks if the student is registered for the semester immediately following the break.

(4) An undergraduate as well as a graduate student may work the summer semester without being registered for the minimum number of credit hours only if the student is pre-registered for the fall semester. This option is at the discretion of the student employee's hiring department or unit. However, a student who wishes to use federal work study while working the summer semester must be registered for the minimum number of credit hours as listed in paragraphs (B)(1) and (B)(2) of this rule.

(5) A graduate student who has an active graduate assistantship contract through the graduate school will not be eligible for any student employment positions.

(1) A student may work a maximum of twenty-eight hours per week for all student employment jobs combined. This rule is in effect year around.

(2) An international student may work twenty hours per week when classes are in session. However, an international student will be able to work up to twenty-eight hours per week during summer and breaks who is pre-registered for the upcoming semester.

(D) Grievance procedures.

(1) When there is a disagreement between the employer and the student employee concerning employment, a three-step plan utilizing established administrative levels shall be implemented. All university affirmative action policies and procedures are applicable.

(a) Step one. The grievance is handled informally between the student employee and his/her supervisor. A meeting of both parties should be arranged to discuss the problem.

(b) Step two. If the grievance is not resolved in step one, the dissatisfied party may appeal the decision to the administrative head of the employer. The grievance must be put in writing. The administrative head will investigate the allegations and will answer the dissatisfied party, in writing, within ten working days of receipt of the grievance.

(c) Step three. If the grievance is not resolved in step two, either party may submit a formal written request for a grievance committee hearing to the manager of student employment. The request should indicate why the written answer of the administrative head was unsatisfactory.

(2) Within ten working days of receipt of the written grievance, the manager of student employment will call a meeting of the grievance committee. The grievance committee will consist of three members. The dissatisfied party will choose two members from a list of volunteers from the university community, and the third member, a moderator, will be the manager of student employment or his/her representative.

(3) The grievance committee will meet within ten working days of its inception and investigate the allegations and make its recommendation, in writing, to the manager of student employment. A majority decision by the grievance committee will constitute the recommendation of the grievance committee to the manager of student employment.

(4) The director of career services, in cooperation with the manager of student employment, shall render a final decision of the grievance, in writing, to the dissatisfied party. This decision will be made within ten working days of receipt of the recommendation of the grievance committee.

(E) Nepotism. Relationship by family or marriage shall constitute neither an advantage nor a deterrent to appointment by university appointment standards. Normally, no individual shall be assigned to a department or unit under the direct supervision of a relative who has or may have a direct effect on the individuals progress or performance.

(1) Family relationship. A family relationship includes father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, or half sister.

(2) Supervision. Supervision is generally defined as the authority to oversee another person during the execution or performance of the latter person's duties and responsibilities. Supervision also includes the authority of an employee to schedule, assign, evaluate, commend, reward, promote, relieve, discipline, censure, demote, remove another employee, or substantially influence such action for or against another employee.

(F) Military service. A student employee who is a member of the Ohio national guard or any other reserve component of the United States armed forces or who is involuntarily ordered to extend United States military service shall be granted leave without pay. The student employee is required to submit to his/her supervisor a copy of military orders or other statement in writing from the appropriate military authority in evidence of the call for training or duty. The student employee shall be returned to his/her former position upon re-registration as a student.

(G) Jury duty. A student employee may be summoned for jury duty or to serve as a witness. Time spent by a student employee for jury duty or serving as a witness will be treated as an excused absence without pay.

Last updated November 1, 2024 at 12:20 PM

History

Effective: April 12, 2015

Ohio Adm.Code 3352-4-09 Anti-hazing.

(A) Wright state university recognizes that membership in co-curricular student organizations can significantly enhance the learning and growth experiences of university students. In accordance with state and federal laws, the university adamantly prohibits any form of hazing by any registered student organization. All new member orientation and initiation activities are expected to be unquestionable in their purpose and intention. Further, these activities should support the attainment of all purposes stated in the respective student organization constitutions. No student organization, individual student, or alumnus shall conduct or condone hazing activities.

(B) Hazing activities are defined as any action taken or situation created, intentionally, whether on or off campus premises, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited to the use of alcohol; paddling in any form; creation of excessive fatigue; physical and psychological shocks; wearing of public apparel that is conspicuous and not normally in good taste; engaging in public stunts; morally degrading or humiliating games and activities; that are not consistent with academic achievement, fraternal law, ritual, or policy or the regulations and policies of Wright state university, or applicable state and/or federal laws.

(C) Any individual or organization suspected of authorizing or tolerating the occurrence of a hazing incident will be subject to an investigation by the office of community standards and student conduct and/or the appropriate university department. The investigation may be followed by a formal disciplinary hearing in accordance with student conduct due process procedures.

(D) All student organizations registered with Wright state university must sign and submit to the office of student activities an anti-hazing agreement each academic year and immediately following any change in the presidency of the organization. The acceptance of the anti-hazing agreement will certify that all officers and members have been informed of and comply with the Wright state university anti-hazing policy and will comply with the anti-hazing policy and with Ohio law. Any organization not submitting the anti-hazing agreement with the proper signatures by the required date automatically will incur loss of university affiliation and services. It is the additional responsibility of registered student organization leaders to review the Wright state university anti-hazing policy with all prospective members.

History

Effective: April 17, 2015
Promulgated Under: 111.15

Chapter 3352-5 Personnel Policies

Ohio Adm.Code 3352-5-01 Employee categories.

(A) Academic employees are those individuals holding one of the following academic titles:

(1) Regular faculty, fully affiliated. University professor, professor, associate professor, assistant professor, senior instructor, instructor, and lecturer are university professorships established and defined by the Wright state university board of trustees. Other faculty ranks are described in rule 3352-2-02 of the Administrative Code. A regular faculty member may also hold an administrative title, such as vice president, dean, or chair. The rank of senior instructor is available only at the Wright state university lake campus.

(2) Special faculty, partially affiliated.

(a) Adjunct professor, adjunct associate professor, adjunct assistant professor, and adjunct instructor are persons who meet the qualifications of rank as defined in rule 3352-2-02 of the Administrative Code, but whose major commitment is to an obligation either outside the university or outside the department in which he/she will teach. No continuing commitment is implied.

(b) Visiting professor, visiting associate professor, and visiting assistant professor are members of the faculty holding equivalent rank at another school who are appointed full time for two years or less.

(c) Faculty associate in an academic unit is a member of the teaching staff, usually a specialist, who does not meet the qualifications of an instructor and who may be part time or full time. A faculty associate is not normally a degree candidate or student.

(d) Graduate teaching associate is an advanced graduate student who has a master's degree or equivalent and who usually is a doctoral candidate involved with instruction or other professional service.

(e) Graduate teaching assistant is a graduate student who has a bachelor's degree or equivalent and who is involved with teaching or other professional service.

(3) Research employees.

(a) Research technician one. One year of college or high school and one year of experience is required.

(b) Research technician two. An advanced two-year specialized degree/education or the equivalent or high school and four years related experience or an equivalent combination of both is required.

(c) Research assistant one, biological sciences. A bachelor's degree in a biological/health science or an equivalent combination of education and experience is required, such as two years of college and two years of directly related experience.

(d) Research assistant one, social sciences/liberal arts. A bachelor's degree in a social science or a combination of education and experience is required, such as two years of college and two years of related experience or other equivalent combination.

(e) Research assistant one, physical sciences. A bachelor's degree in a physical science or a combination of education and experience is required, such as two years of college and two years of related experience or other equivalent combination.

(f) Research assistant one, engineering/medicine. A bachelor's degree in engineering or health science or an equivalent combination or education and experience is required, such as two years of college and two years of directly related experience.

(g) Research assistant two, biological sciences. A bachelor's degree in a biological science is required; a master's degree is desirable; experience in a research capacity is required.

(h) Research assistant two, social sciences/liberal arts. A bachelor's degree in an appropriate social science, humanity, or liberal arts is required; a master's degree is desirable. An ability to translate, adapt, and apply academic or practical knowledge in the conduct of research is required; and, experience in a research capacity is also required.

(i) Research assistant two, physical sciences. A bachelor's degree in an appropriate physical science is required; a master's degree is desirable. An ability to translate, adapt, and apply academic and/or practical knowledge to the conduct of physical science research is required; and, experience in a physical science research capacity is desirable.

(j) Research assistant two, engineering/medicine. A bachelor's degree in engineering or health science is required; a master's degree is desirable; and, experience in a research capacity is required.

(k) Research associate one, biological sciences. A master's degree in an appropriate discipline or an equivalent combination of education and experience is required; a doctoral degree is desirable. An ability to translate, adapt, and apply academic and/or practical knowledge to the conduct of biological research is required; and, experience in a biological/health science research capacity is preferred.

(l) Research associate one, social sciences/liberal arts. A master's degree in an appropriate social science or an equivalent combination of education and experience is required; a doctoral degree is desirable. An ability to translate, adapt, and apply academic and/or practical knowledge to the conduct of social science research is required; and, experience in a social science research capacity is preferred.

(m) Research associate one, physical sciences. A master's degree in an appropriate physical science or an equivalent combination of education and experience is required; a doctoral degree is desirable. An ability to translate, adapt, and apply academic and/or practical knowledge to the conduct of social science research is required; and, experience in a physical science research capacity is preferred

(n) Research associate one, engineering/medicine. A master's degree in engineering, health science, or biology or an equivalent combination of education and experience is required; a doctoral degree is desirable. An ability to translate, adapt, and apply academic and/or practical knowledge to the conduct of research is required; and, experience in a research capacity is preferred.

(o) Research associate two, physical sciences/biological sciences/social sciences/liberal arts. A master's degree in an appropriate field is required; a doctoral degree is preferred; and, considerable experience in a research capacity field discipline is also required.

(p) Research associate two, engineering/medicine. A master's degree in engineering or an appropriate science is required; a doctoral degree is preferred; and, considerable experience in an engineering or medical research capacity is required.

(q) Senior research associate, physical sciences/biological sciences/social sciences/liberal arts. A doctoral degree in an appropriate science or an equivalent combination of education and experience is required, and extensive experience in a research capacity is also required. Experience in a progressively responsible administrative capacity is preferred.

(r) Senior research associate, engineering/medicine. A Ph.D. or M.D. degree in an appropriate field, extensive experience in a professional area (research, development, evaluation, instrumentation), considerable experience in a research and development setting (that is, planning and conducting research and development projects/programs in terms of technical and managerial functions), and experience in development in an area of specialization or an equivalent combination of education and experience on master of science/master of arts and extensive equivalent experience is required.

(s) Postdoctoral research associate. A doctoral degree in specialized field of study is required.

(t) Research scientist. A doctoral degree in an appropriate field or an equivalent combination of education and experience is required. At this level, the researcher has a demonstrated ability as a competent and productive worker. The incumbent may have authored several publications of considerable interest and value to the field.

(4) School of medicine (tenure is not available in the school of medicine).

(a) Regular faculty, fully affiliated. Professor, associate professor, assistant professor, and instructor are university professorships in the school of medicine having the same definition as in paragraph (A)(1) of this rule and as defined in the bylaws of the school of medicine.

(b) Special faculty, fully affiliated.

(i) Fellow instructor is a fully affiliated fellow who is a graduate of an accredited residency or graduate degree program.

(ii) Resident instructor is a fully affiliated resident in the last year of residency.

(iii) Junior resident instructor is a fully affiliated resident prior to the terminal year.

(c) Voluntary faculty, partially affiliated, basic department/program. Adjunct professor, adjunct associate professor, adjunct assistant professor, and adjunct instructor are partially affiliated members of the basic science faculty who receive no remuneration from the school of medicine.

(d) Voluntary faculty, partially affiliated, clinical department.

(i) Clinical professor, associate clinical professor, assistant clinical professor, and clinical instructor are partially affiliated members of the clinical science faculty who receive no remuneration from the school of medicine.

(ii) Clinical professor emeritus is a partially affiliated member of the clinical science faculty who has retired from active faculty status and who has made outstanding and consistent contributions to the school of medicine.

(e) Voluntary special faculty, partially affiliated, clinical department.

(i) Fellow clinical instructor is a partially affiliated fellow who is a graduate of an accredited residency program.

(ii) Resident clinical instructor is a partially affiliated resident in the last year of residency.

(iii) Junior resident clinical instructor is a partially affiliated resident prior to the terminal year.

(f) Visiting faculty. Visiting faculty, visiting associate professor, visiting assistant professor, and visiting instructor are titles conferred by the dean of the school of medicine for those giving a short period of service.

(g) Professional associate. Titles used as described in paragraph (A)(2) of this rule. An adjunct or clinical modifier will be used if a partially affiliated member is appointed to a basic science or clinical science faculty respectively.

(h) Research employees. Titles used as described in paragraph (A)(3) of this rule.

(5) School of professional psychology (tenure is not available in the school of professional psychology).

(a) Regular faculty, fully affiliated. Professor, associate professor, assistant professor, and instructor are university professorships in the school of professional psychology having the same definition as in paragraph (A)(1) of this rule.

(b) Special faculty.

(i) Resident in professional psychology is the title for postdoctoral residents.

(ii) Clinical professor, clinical associate professor, clinical assistant professor, and clinical instructor are partially affiliated members who receive no salary but who may perform clinical teaching or supervision.

(iii) Visiting professor, visiting associate professor, visiting assistant professor, and visiting instructor are individuals who are giving a short period of service to the school of professional psychology or are university professors in the school of professional psychology having the same definition as in paragraph (A)(2)(b) of this rule. The title is conferred by the dean of the school of professional psychology.

(iv) Adjunct professor, adjunct associate professor, adjunct assistant professor, and adjunct instructor are titles for use in special situations for individuals holding adjunct appointments in other units of the university as their primary affiliation. This title does not imply a full-time commitment.

(v) Adjunct clinical professor, adjunct clinical associate professor, adjunct clinical assistant professor, and adjunct clinical instructor are partially affiliated members who may perform clinical or didactic teaching, or clinical supervision, for pay with a limited service contract. This title does not imply a full-time commitment.

(6) Other.

(a) Academic Advisor. A person who is an advisor to a group of students, with such duties as assisting students with academic problems, advising about courses and professional fields, and conducting orientation of new students. There also can be other assigned responsibilities or certain areas such as liaison with other university divisions or organizations.

(b) Counselor. A person responsible for providing group and individual personal, academic, financial, and vocational guidance in an effort to assist the student in his/her attempt to resolve problems.

(c) Records Analyst. A person who analyzes student records for certification, validation, and advising in the office of a dean or the registrar.

(B) Individuals with academic titles, without employment commitments.

(1) Teaching fellow. A graduate student who is the recipient of a fellowship from extramural sources which permits limited teaching.

(2) Fellow. A graduate student who is the recipient of a fellowship from either internal or external sources.

(3) Postdoctoral fellow. The holder of a doctorate who is awarded a fellowship which supports further research or specialized teaching or both, and whose duties and status are defined at the time of appointment.

(1) Faculty and non-faculty personnel. Personnel who are unclassified pursuant to section 124.11 of the Ohio Revised Code, holding one of the following titles by administrative appointment.

(a) Administrative, nonacademic.

(i) President. The chief executive officer of the university.

(ii) Senior vice president. Self-explanatory title.

(iii) Treasurer. The chief financial officer of the university. This person may hold the dual appointment of treasurer of the university and treasurer of the board of trustees.

(iv) Vice president. The chief executive officer in a major functional or service area. This title can be coupled with another title.

(v) Executive assistant. The principal assistant to a chief administrative officer. This person can have some specified line responsibility.

(vi) Assistant to the president. A person who assists the president.

(b) Administrative, academic.

(i) Dean. The chief academic officer of a college or academic division of the university or the head of a major student related function.

(ii) Chair. The head of an academic department in a college of the university.

(i) Executive director. A person who has decision-making authority for more than one nonacademic department.

(ii) Director. A person who is the chief executive of a nonacademic department or an academic subunit or program.

(iii) Associate. A person who holds the position on a permanent basis, who reports to a dean, a director, or other executive, and who is empowered to act in the absence of his/her immediate superior.

(iv) Assistant. A person who assists a university officer, director, manager, dean, or other supervisor with a particular area of specialization but who is not ordinarily empowered to act on behalf of his/her immediate superior beyond that area. He/she can be second in command of a designated function.

(v) Special assistant. A person who holds a temporary appointment for a specific purpose.

(vi) Assistant to. An employee performing broad administrative work in a staff capacity, reporting to a university officer, dean, or department director, chair, or equivalent.

(vii) Administrative assistant. A person performing specialized administrative staff work in the immediate office and reporting to a university officer, dean, or equivalent; generally responsible for the efficient and effective performance of the office and exercising supervision over clerical or other employees in the same office.

(viii) Manager. A person with managerial decision-making responsibility for a particular function within a department, not necessarily with supervisory authority.

(ix) Self-explanatory titles. A person with a title which matches the job specifically.

(x) Coordinator. An employee who coordinates the function of several similar departments but who has no final decision-making authority.

(xi) Staff assistant. An employee performing specialized staff work, reporting to a director, chair, or equivalent and exercising no line authority beyond supervision over clerical employees.

(2) Classified personnel. Persons who are classified civil servants pursuant to section 124.11 of the Ohio Revised Code.

(3) Student employees. Students who obtain their positions through the financial aid office of the student employment office and are paid in accordance with Wright state university administrative memorandum 72-18.

History

Effective: May 1, 1992
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-02 Nepotism.

(A) Relationship by family or marriage shall constitute neither an advantage nor a deterrent to appointment by the university provided the individual meets and fulfills the appropriate university appointment standards. Normally, no individual shall be assigned a department or unit under the direct supervision of a relative who has or may have direct effect on the individual's progress or performance.

(B) Under paragraph (A) of this rule, the following definitions are applicable:

(1) Family relationship includes father, mother, husband, wife, son, daughter, son-in-law, daughter-in-law, brother, sister, uncle, aunt, first cousin, nephew, niece, father-in-law, mother-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrothers, stepsister, half-brother, or half-sister.

(2) Supervision is generally defined as the authority to oversee another person during the execution of performance of the latter person's duties and responsibilities. Supervision also includes the authority of an employee to schedule, assign, evaluate, commend, reward, promote, relieve, discipline, censure, demote, remove another employee, or substantially influence such action for or against another employee.

History

Effective: February 1, 1991
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-03 Leaves of Absence.

(A) Family and medical leave.

(1) In accordance with the federal Family and Medical Leave Act (FMLA), it is the rule of the university to grant up to twelve weeks of unpaid, job-protected leave to eligible employees per rolling twelve month period. Military family leave entitles employees to a combined total of up to twenty-six week of all types of FMLA leave per rolling twelve month period.

(2) Leave under the FMLA may be used for:

(a) To care of the employee's child in the year after birth, adoption, or placement for foster care.

(b) For an employee's own serious health condition that renders the employee unable to perform his/her usual duties.

(d) For "qualifying exigency leave," to handle active-duty deployment-related activities of a family member; or

(e) To care for a family member who was injured or became ill as a result of active duty military service.

(3) Definitions

(a) FMLA: The Family and Medical Leave act provides up to twelve weeks of job protected leave to eligible employees under certain circumstances, and up to twenty-six weeks for military caregiver leave.

(b) Family member: For the purposes of this rule, a family member is defined as a parent, son, daughter, or spouse of the employee; "child includes biological, adopted, step-child, foster or legal ward son or daughter (up to age eighteen, except in the cases where the child is incapable of self-care because of a mental or physical disability), or the person who stands in for the parent ("in loco parentis," meaning the employee provides daily care and financial support to the child).

(c) Paid leave: The use of all accrued leave is required prior to going on unpaid status. Once sick leave is exhausted, vacation and or compensatory time must be used.

(d) Serious health condition: An injury, impairment or physical or mental condition that involves either;

(i) Inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential mental care facility, and any period of incapacity or treatment connected with the inpatient care; or

(ii) A period of incapacity requiring absence of more than three consecutive calendar days that also involves continuing treatment by (or under the supervision of) a health care provider;

(iii) Any period of incapacity due to pregnancy or prenatal care; or

(iv) Any period of incapacity (or treatment therefore) due to a chronic serious health condition (e.g. asthma, diabetes, epilepsy, etc.); or

(v) A period of incapacity that is permanent or long-term due to a condition for which treatment may not be effective (e.g. alzheimer's, stroke, terminal diseases. etc.); or

(vi) Any absences to receive multiple treatments (including any period of recovery therefrom) by, or on referral by, a health care provider for non-chronic conditions that likely would result in incapacity for more than three consecutive days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.), severe arthritis (physical therapy), and kidney disease (dialysis).

Ordinarily, unless complications arise, the common cold, the flu, ear aches, upset stomach, etc, are examples of conditions that do not generally meet the definition of a serious health conditions.

(e) Unpaid disability leave: A leave of absence where the employee has exhausted all sick time (and vacation and or comp time if applicable) and there is still a need for additional leave. Collective bargaining members should refer to their respective contracts in regards to disability leave.

(f) Intermittent FMLA leave: An absence taken in nonconsecutive blocks of time rather than one continuous period.

(g) Reduced work schedule under FMLA: A reduction in the usual number of working hours per day or week for a period of time for reasons related to the approved FMLA.

(4) Military family leave.

(a) Eligible employees are entitled to up to twelve weeks of leave because of "any qualifying exigency" arising out of the fact that the spouse, son, daughter, or parent of the employee is on active duty, or has been notified of an impending call to active duty status, in support of a contingency operation. Note that the employee's child need not be under the age of eighteen or disabled for purposes of this type of leave.

An eligible employee who is the spouse, son daughter, parent, or next of kin of a covered service member who is recovering from a serious illness or injury sustained in the line of duty on active duty is entitled to up to twenty-six weeks of caregiver leave in a twelve month period to care for the service member. Again note that the employee's child need not be under the age of eighteen or disabled for purposes of this type of leave. Note also that the combined total of all types of FMLA leave may not exceed twenty-six weeks in a rolling twelve month period.

(b) The employee is required to provide appropriate documentation that supports the need for FMLA qualifying exigency or military caregiver leave.

(5) Provisions of FMLA.

(a) Any university employee (excluding student employees) who (i) has been employed by the university for at least twelve months total and (ii) has worked for at least twelve hundred and fifty hours during the twelve-month period immediately preceding the requested leave date is eligible for FMLA-qualifying circumstances. When the employee and the employee's spouse are both employed by the university, each employee is eligible for a twelve-week leave period.

(b) The amount of FMLA leave for which the employee may be approved cannot exceed that for which the employee would normally be scheduled to work in a twelve-week period, e.g., the employee who is scheduled to work thirty-two hours per week is eligible for leave up to three hundred eighty-four hours (twelve weeks x thirty-two hours) of leave.

(c) The rolling twelve-month period during which the employee may use up to twelve weeks of FMLA leave begins on the first day of the leave and extends through twelve months. FMLA leave for the birth, adoption, or placement for foster care of a child must be completed within twelve months of the date of the birth, adoption, or placement.

(d) FMLA leave will run concurrently with other types of leave such as, but not limited to, sick leave, disability leave, workers' compensation leave and parental leave.

(e) FMLA leave may be used on a continuous basis, an intermittent basis, or as a reduced work schedule. A request with appropriate medical documentation for an intermittent leave, i.e., in separate blocks of time, or a reduced work schedule, i.e., a reduction in the number of hours worked each week, when medically necessary for the serious health condition of the employee or the employee's family member, will be approved. A request for an intermittent leave or a reduced work schedule in the year following the birth, adoption, or foster care placement of a child must be mutually agreed upon by the university and the employee.

(f) Employees must follow established call-in procedures and inform the supervisor or his/her designee that they are using FMLA leave when calling in.

(g) FMLA runs concurrently with the use of other paid leaves. FMLA may be unpaid leave unless the employee has accrued sick leave and/or vacation hours and/or compensatory hours which he/she is eligible to use for the purpose of the leave. Employee are required to use all their accrued and available leave during an FMLA leave. Sick leave may not be used under the FMLA for bonding with a newborn or for adoption or foster care placement, or for military exigency leave. Such FMLA leaves will be paid by vacation hours and/or compensatory hours or will remain unpaid.

Upon expiration of FMLA leave, an employee who is still unable to return to work due to his/her own serious health condition may be eligible for further leave as a reasonable accommodation. Employees may contact the office of equity and inclusion.

(6) Continuation of benefits.

(a) During any period of unpaid FMLA leave, an employee who has medical, dental, vision, supplemental life, and/or short term disability coverages, and/or a flexible spending account, is eligible to continue these coverages provided that the employee continues to pay the employee's share of such coverages. Failure to pay the employee contribution amounts may result in cancellation of such coverages or, should the university choose to make such payments on the employee's behalf during any unpaid leave in order to keep coverages in place, the employee's obligation is to repay such amounts upon return to work.

(b) During any period of unpaid FMLA leave, the university will not pay salary or wages, holiday pay, winter leave, or university closure pay, or contribute toward retirement benefits or health savings account, or provide for the accumulation of sick lease or vacation leave.

(7) Application for FMLA leave.

(a) Approval of a request for FMLA is made by the department of human resources following submission of a family and medical leave request form and relevant documentation. When a request for FMLA leave is for a serious health condition of the employee or another eligible family member of the employee, the family and medical leave request form must be accompanied by a completed certification of health care provider form. The employee is required to provide thirty days of advance notice when a leave is foreseeable, or as much notice as practicable when the need for leave is not foreseeable thirty days in advance. A minimum of sixty days advance notice is requested for the birth of a child. The employee has a thirty day window after the birth to add the child to their health coverage (if applicable).

(b) The employee may also be required to provide a second or third medical opinion (at the university's expense) to confirm the need for a leave due to a serious health condition. Copies of the family and medical leave release form, the certification of health care provider form, and a summary of rights and responsibilities under the FMLA are available on the department of human resources website.

(8) Return to work at the end of an FMLA leave.

(a) When an employee is ready to return to work from an approved FMLA leave taken due to the employee's own serious health condition, the employee must provide the department of human resources with a satisfactory fitness for duty medical certification completed by the employee's health care provider prior to returning.

(b) Upon returning from an FMLA-covered leave, the employee will be returned to his/her original position or to an equivalent position with equivalent pay, benefits, and other terms and conditions of employment (subject to certain exceptions permitted by law).

(c) When an employee who has elected to not continue one or more of his/her medical, dental, vision, supplemental life, or short term disability coverages and/or a flexible spending account during his/her FMLA leave returns to work after leave, those benefits will be restored to the level of coverage available at the time the leave began. Any outstanding premiums may be deducted from the employee's wages upon return to work.

(9) University resources.

(a) 8410 vacation https://policy.wright.edu/policy/8410-vacation

(b) 8420 sick leave https://policy.wright.edu/policy/8420-sick-leave

(d) Faculty and staff assistance program: http://wright.edu/human-resources/benefits/additional-miscellaneous-benefits/faculty-and-staff-assistance-program

(e) Office of equity and inclusion: http://www.wright.edu/administration/affirm/index.html

(B) Unpaid disability leave.

(1) A disability leave is defined as an unpaid leave granted or required by the university for medical reasons after the employee has exhausted all accrued sick leave. The employee may also exhaust all vacation leave before going on unpaid disability leave, if the employee so desires.

(2) A maternity leave is a disability leave and is subject to the same rules that govern all other disability leaves.

(3) A disability leave may be granted for periods of up to six months and may be extended by increments of up to six months to a total of one year.

(4) During a period of disability leave, the university shall not pay salary or wages or contribute toward retirement benefits or provide for the accumulation of sick leave or vacation leave.

(5) An employee on unpaid disability leave may continue medical and dental coverages and/or health care flexible spending benefits by making employee premium contributions to the university. In addition, the employee may pay to the university the premium for term life insurance and long-term disability coverage.

(6) Disability leave is granted by the appointing authority contingent upon a written statement from the employee's attending physician or the university's physician who has determined that the employee is disabled and prevented from performing his/her usual duties. The employee's accumulated sick leave shall be exhausted before disability leave is approved. At the employee's discretion, vacation leave also may be exhausted before the beginning of an unpaid disability leave. The employee may not be paid for vacation hours during an unpaid disability leave. If the employee is hospitalized or institutionalized upon expiration of accumulated sick leave, the disability leave may be given without examination.

(7) When a supervisor has reason to believe that the employee is unable to fulfill his/her usual duties by reason of disability, the supervisor may make a request to the appointing authority that the employee undergo a physical examination at the expense of the university. If the physical examination verifies the inability of the employee to fulfill his/her usual and customary responsibilities, the university will place the employee on disability leave upon exhaustion of all accrued sick leave. The employee may also exhaust all vacation leave before going on unpaid disability leave, if the employee so desires.

(8) The university may require that the employee on an approved disability leave undergo periodic physical examinations at the expense of the university to determine the employee's fitness to return to his/her usual duties or to remain on disability leave.

(9) The employee may return to work only by submission of a certificate from the attending physician verifying that the employee is physically able to resume his/her usual duties.

(1) Leave without pay may be granted for personal or educational reasons to faculty, unclassified staff, or classified staff.

(a) Personal leave. Leave without pay may be granted for personal reasons for a maximum duration of six months and may not be renewed or extended.

(b) Educational leave. Leave without pay may be granted for purposes of education for a period of up to six months and may be extended by six-month increments up to a period of two years.

(2) During a personal or educational leave, the university shall not pay salary or wages or contribute to insurance or retirement benefits or provide for the accumulation of sick leave or vacation leave. However, an employee on a personal or educational leave may continue insurance benefits and flexible spending account coverages by paying to the university the premium for those coverages.

(3) Request for personal or educational leave, stating the reason and dates or which the leave is being requested, shall be in writing and shall be submitted to the employee's supervisor. The supervisor will forward the request with his/her recommendation to the appropriate authority for approval.

(4) A personal or educational leave for faculty and unclassified staff must be approved by the president or his/her designated representative. The appointing authority may grant such a leave of absence to classified staff.

(D) Professional development leave. Professional development leaves with pay may be granted to faculty and salaried unclassified staff for planned programs of education, research, study, creative activity, or other undertakings of benefit to the individual and the university. A professional leave may not be used to work toward a degree.

(E) Court leave.

(1) Court leave with full pay shall be granted to any employee who:

(a) Is summoned for jury duty by any court of competent jurisdiction; or,

(b) Is subpoenaed to appear before any court, commission, board, or other legally constituted body authorized by law to compel the attendance of witnesses, where the employee is not a party to the action.

(2) Any compensation or reimbursement for jury duty or for court attendance compelled by subpoena, when such duty is performed during the employee's normal working hours, is permitted to be kept by the employee and is not to be remitted to Wright state university.

(3) Any employee who is appearing before a court or other legally constituted body in which he/she is a party may be granted vacation time or leave of absence without pay.

(4) The employee who is the appellant in any action before the state personnel board of review and is in active pay status at the time of a scheduled hearing before the board shall be granted court leave with full pay for purposes of attending the hearing.

(F) Military leave.

(1) Military leave with pay.

(a) The employee who is a member of the Ohio national guard, the Ohio military reserve, or a reserve component of the United States armed forces is eligible for a leave of absence with pay or field training or active duty not to exceed thirty-one calendar days per calendar year. The employee shall submit to his/her director or department chair a copy of the orders or other written proof as evidence of the call to duty. The maximum number of hours for which payment may be made in any one calendar year is one hundred seventy-six hours.

(b) When the period of military service is less than thirty-one days, the employee must report to the university not later than the beginning of the first full regularly scheduled work period, after period allowing for safe transportation from place of service to residence.

(2) Military leave without pay.

(a) The employee who has held a position for at least ninety days shall be granted an unpaid leave of absence to be inducted into or to enter military service. The employee shall give advance written or verbal notice to his/her director or department chair of the absence for military service, unless giving of such notice is precluded by military necessity or is otherwise impossible or unreasonable.

(b) The employee who leaves a job for military service is entitled to return to a job of similar seniority, status, and pay, regardless of the timing, frequency, duration, or nature of services, provided the service limitations and notice requirements as described in paragraphs (F)(2)(d) to (F)(2)(g) of this rule are met.

(c) If the period of military service was more than thirty days but less than one hundred eighty-one days, the employee must apply for reemployment not later than fourteen days after military service is completed, or the next full calendar day when such application becomes possible.

(d) If the period of military service was greater than one hundred eighty days, the employee must apply for reemployment not later than ninety days after service is completed.

(e) If it is impossible or unreasonable for the employee to apply for reinstatement within the prescribed period through no fault of the employee, he/she is allowed to report as soon as possible following the period. This situation will not cause the employee to forfeit his/her reemployment rights, but does subject the employee to the rules of conduct, established policy, and general practices of the university pertaining to explanations and discipline with respect to absence from the scheduled work.

(f) Five years shall be the cumulative amount of military service allowed for military leave without pay. Basically, most types of service are counted toward this limit. Exceptions include active duty during a war or declared national emergency or active duty in support of a critical mission.

(g) During reemployment following a military leave without pay, protection against discharge without cause shall be one year of protection if the period of service was more than one hundred eighty days; six months of protection if the period of service was between thirty days and one hundred eight-one days; and, not protected period if the period of service was less than thirty-one days.

(G) Return from leave of absence (other than family and medical leave).

(1) Upon completion of a leave of absence, the employee shall be returned to his/her position or a similar position. The employee may be returned to active pay status prior to the originally scheduled expiration of the leave at a date mutually acceptable to the employee and the university. Classified staff may return prior to the previously scheduled date by submitting a written notification to the department of human resources thirty days prior to the intended early return.

(2) The employee who fails to return to his/her usual duties following the expiration of an approved leave may be terminated from employment at the university.

History

Effective: June 21, 2019
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-04 Vacation.

(A) Eligibility and accrual rates. Based upon the authorization of the Wright state university board of trustees and sections 124.13 and 124.131 of the Ohio revised code, the Wright state university employees categories listed in paragraphs (A)(1) to (A)(4) of this rule are entitled to accrue and use vacation time in the prescribed manner. The intent of this benefit is to provide employees with sufficient time each year for rest and relaxation.

(1) Fiscal faculty and unclassified staff (exempt and non-exempt) who are appointed on one hundred per cent full-time-equivalency contracts, earn twenty-two work days of vacation per year accumulated at the rate of fourteen and sixty-seven hundredths hours per pay period, up to a maximum of three hundred fifty-two hours. At twenty-five years of service, fiscal faculty and salaried unclassified staff earn twenty-five work days of vacation per year, accumulated at the rate of sixteen and sixty-seven hundredths hours per pay period, up to a maximum of three hundred fifty-two hours.

(a) Length of service is defined as service at Wright state university, plus any previous service time with the state of Ohio or any political subdivision of the state, provided the employee presents an official letter documenting the start date, end date, and full-time-equivalency status of the previous state service is presented human services at the time of hire.

(b) Fiscal faculty and salaried unclassified staff appointed to work at least fifty-one per cent over a twelve-month period earn vacation on a prorated basis of the above schedule.

(c) Vacation accruals for fiscal faculty and unclassified staff shall be automatically computed and added to the accrued balance on a each pay period. On June thirtieth of each year, all excess balances shall be reduced to three hundred fifty-two hours (forty-four days) or the amount that could have been earned and accrued in two years, whichever is less.

(d) Fiscal faculty and salaried unclassified staff who are employed for a partial month either at the beginning or termination of employment or who work a partial month because of unpaid leave status will accrue vacation prorated on the basis of actual days worked during that month.

(2) Academic year faculty do not earn vacation and are not authorized to take vacation during the teaching term.

(3) Special contract fiscal faculty and special contract unclassified staff may accrue vacation at the prescribed rate. However, this vacation is for use only and cannot be paid on separation. Personnel in these categories are encouraged to use all accrued vacation before termination of the contract.

(4) Classified non-exempt staff appointed to work on an annualized forty hours per week (one hundred per cent full-time-equivalency) basis earn vacation as described in paragraphs (A)(4)(b) to (A)(4)(f) of this rule.

(a) Length of service is defined as service time at Wright state university, plus any previous service time with the state of Ohio or any political subdivision of the state, provided the employee presents an official letter documenting the start date, end date, and full-time-equivalency status of the previous state service is presented to the department of human services.

(b) Zero to seven years of service: eighty hours (ten days) annual vacation; three and one-tenth hours accrual rate per pay period; two hundred forty hours maximum accrual.

(c) Eight to fourteen years of service: one hundred twenty hours (fifteen days) annual vacation; four and six-tenths hours accrual rate per pay period; three hundred sixty hours maximum accrual.

(d) Fifteen to twenty-four years of service: one hundred sixty hours (twenty days) annual vacation; six and two-tenths hours accrual rate per pay period; four hundred eighty hours maximum accrual.

(e) Twenty-five or more years of service: two hundred hours (twenty-five days) annual vacation; seven and seven-tenths hours accrual rate per pay period; six hundred hours maximum accrual.

(f) Hourly paid staff appointed to work at least one thousand forty-five hours in a twelve-month period (at least fifty-one per cent full-time-equivalency) earn vacation on a prorated basis.

(g) Vacation accruals for classified non-exempt staff shall be automatically computed and added to the accrued balance on a pay period basis.

(h) Employees covered by collective bargaining agreements should refer to their individual collective bargaining agreements for vacation accrual and usage provisions.

(i) Days designated as holidays shall not be charged to vacation leave.

(B) Authorizations and records.

(1) Supervisors, directors, and department chairs are required to direct all personnel reporting to them to complete an on-line leave report. Granting approval for vacation is subject to administrative discretion. The process for completing an on-line leave report is available on the human resources website at www.wright.edu/hr.

(2) Records of vacation usage for fiscal faculty and unclassified exempt staff are to be recorded, and reported monthly through employee self-service leave reporting. Approved vacation usage for fiscal faculty and unclassified exempt staff is deducted from the prior balance automatically once approved. The resulting balance will be available for viewing in WINGS express.

(3) Vacation leave accrual is not credited to the employee or available for use until after the pay period in which it is earned has been completed. An employee who uses vacation leave within the pay period it is earned and before it is credited to the employee will not be paid for the vacation hour(s) used.

(1) When a fiscal faculty or unclassified staff member terminates employment with the university, human resources reviews the vacation balances to determine any cash payment to be made to the terminating employee.

Upon termination, one hundred per cent full-time-equivalency fiscal faculty and salaried unclassified staff shall be paid for all earned but unused vacation hours up to the maximum accrual permitted based on length of service. The maximum cash payment for those terminating employees who worked less than one hundred per cent full-time-equivalency is determined on a prorated basis and cannot exceed that amount of vacation time that could have been earned in a two-year period.

(2) Special contract staff (fiscal faculty and unclassified) shall receive no payment for unused vacation upon separation. All accrued vacation should be used during the contract period at times mutually agreed upon by the employee and the supervisor.

(3) Upon termination and completion of one year of service classified non-exempt staff employed at least one thousand forty-five hours in a twelve-month period (more than fifty per cent full-time-equivalency) shall be paid for all unused vacation up the maximum accrual permitted based on length of service.

(4) Changes to continuing employment or FTE will warrant payout of existing vacation balances in these circumstances:

(a) A fiscal faculty member who changes to an academic appointment;

(b) A classified employee who accepts an unclassified appointment will receive a vacation payout if the employee's vacation balance as a classified employee exceeds the maximum vacation accrual for the unclassified appointment. The vacation payout will be the sum of the difference between the employee's current vacation balance as a classified employee and the maximum accrual as an unclassified employee. The employee's available balance will be reduced to the maximum unclassified accrual, and the employee will receive a payout at the classified salary rate for all hours reduced;

(d) A change from continuing employment to special contract.

History

Effective: August 10, 2018
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-05 Sick Leave.

(A) Eligibility and accrual rates

(1) Fiscal faculty, academic faculty, and unclassified exempt staff, who are appointed to hundred per cent full-time-equivalency (FTE) contracts, earn ten hours (one and twenty-five hundredths days) of sick leave per month of employment. Unclassified non-exempt employees appointed to one hundred per cent FTE earn four and sixty-two tenths per bi-weekly pay period. Personnel in these appointed categories appointed on less than one hundred per cent FTE contracts earn sick leave on a prorated basis.

(2) Fiscal and academic faculty and unclassified exempt staff who are employed for a partial month either at the beginning or termination of employment or who work a partial month because of unpaid leave status will accrue sick leave prorated on the basis of actual days worked during that month.

(3) Classified non-exempt staff earn four and six tenths hours of sick leave for every eighty hours in active pay status.

(4) There is no limit to the amount of sick leave an employee may accrue.

(5) Sick leave accrual is not credited to the employee or available for use until after the pay period in which it is earned has been completed. An employee who wishes to use sick leave during a given pay period, but has not earned that sick leave until the end of that pay period, will not be paid for sick leave hours taken and may be considered to be in an unauthorized, unpaid leave status. Employees in unauthorized, unpaid leave status will be considered to have abandoned their job and be subject to progressive disciplinary action up to and including termination. However, employees may seek authorized, unpaid leave on a case-by-case basis and will not be disciplined for such use if approved.

(B) Legitimate uses of sick leave.

(1) Sick leave may be requested and granted only for the reasons listed in paragraphs (B)(1)(a) to (B)(1)(d) of this rule.

(a) Illness/injury of the employee or a member of the employee's immediate family that requires the attendance of the employee. The university may require a physician's statement certifying that the employee's attendance is/was required. The immediate family normally includes spouse, grandparents, father, father-in-law, mother, mother-in-law, child, daughter-in-law, son-in-law, brother, brother-in-law, sister, sister-in-law, grandchild, and a legal guardian or person who stands in place of the parent.

(b) Exposure of the employee to a contagious disease which could be communicated to and jeopardize the health of other employees. Such a request for sick leave must be reported immediately to a supervisor the department of human resources. To protect the safety of all employees, notice of both exposure and potential contagion is essential. Any personal information is protected, however.

(c) Medical, psychological, dental, or optical examination of the employee or a member of the employee's immediate family that requires the attendance of the employee. When the appointment requires the attendance or the full day absence of the employee, the university may require proof of the required attendance of the employee, or the full day absence. Employees must communicate with their supervisors to schedule planned medical appointments in a manner that minimizes departmental disruption due to the absence.

(d) Death of a member of the employee's immediate family. Paid absence is limited to five days. Supervisors may require reasonable proof to justify the use of sick leave for the purpose of bereavement.

(2) Sick leave may not be approved or used instead of vacation leave.

(3) Sick leave payment may not exceed scheduled earnings and may only be charged for days the employee is normally scheduled to work.

(1) Use of sick leave for all university employees must be approved by the employee's supervisor or the supervisor's official designee and recorded in the banner time recording system. When necessary, other appropriate and required documentation as stipulated by university policy may be required.

(2) When an employee has prior knowledge of the necessity to use sick leave, he/she should present the request to his/her supervisor for approval prior to the use of leave using whatever method the supervisor has designated (email the leave request form found at www.wright.edu/hr or other appropriate method designated). These options are departmental specific.

(3) An employee who is unable to report to work shall notify his/her supervisor or other designated person. Notification should be given before the employee's work time, if possible, but in no case should it be later than one-half hour after the time the employee is scheduled to report to work. In departments of the university which operate twenty-four hours a day, seven days a week, notification should be given two hours before the time the employee is scheduled to report to work. Supervisors, directors, and department chairs should inform all personnel reporting to them in writing of any specific notification procedures required in their areas for use of sick leave.

(4) All employees are required to furnish a satisfactory written justification for use of sick leave on a leave request form available online at www.wright.edu/hr or by email to their supervisor based upon department protocols. This justification must constitute an authorized use of sick leave based on paragraph (B)(1)(a) of this rule. Failure to provide justification for the authorized use of sick leave will be grounds for denial of the use of sick leave, and/or disciplinary action up to and including termination.

If professional medical attention is required by the employee or member of the employee's immediate family, or if the employee is absent more than three consecutive work days, a certificate from a licensed physician verifying the employee's inability to report to work may be required. The decision to approve or deny sick leave shall be made after the supervisor has received the required documentation, and such approval is discretionary. The documentation and leave request form, if used, shall be submitted on the day of return from sick leave, if approval has not been granted in advance. Failure to request sick leave in advance when possible may be grounds for disciplinary action.

Manager's and/or supervisors must immediately notify human resources upon any employee's medical or unpaid absence of more than three work days.

(D) Records of accrual and use.

(1) Records of sick leave usage for fiscal faculty and unclassified staff are to be recorded and reported monthly on the banner leave reporting system. Each employee is responsible for reporting their time used accurately and supervisors are responsible for verifying leave used for all personnel reporting to them.

(2) Approved sick leave usage for all absences for fiscal faculty and unclassified exempt staff are deducted from the current balance by the banner system. The resulting balance will be available for viewing in WINGS express. The current balance will always be reflected accurately after the leave reporting period.

(3) The department of human resources maintains sick leave balances in the human resources information system. Employee sick leave balances are available online in WINGS express.

(E) Transfer of accrued sick leave. When a new employee has qualifying prior service with another Ohio state agency, accrued sick leave will be transferred from the applicable Ohio state agency provided the time between separation and reappointment does not exceed ten years. Upon employment, the employee will provide a letter from applicable Ohio state agency that documents the date of separation and the sick leave balance at the time of separation.

When a former Wright state university employee begins employment with another Ohio state agency, accrued sick leave will be transferred to that Ohio state agency, provided the time between separation and reappointment does not exceed ten years. The department of human resources will provide documentation of the former employee's date of separation and the sick leave balance upon separation, upon the written request of the former employee.

(F) Retirement and death payment of sick leave.

(1) After ten years of state service and upon retirement or death, an employee or his/her estate may receive a cash settlement equivalent to one-fourth of the value of accrued but unused sick leave up to a maximum of thirty days (two hundred forty hours). Payment is based upon the employee's rate of compensation at the time of retirement or death. Such payment eliminates all sick leave credit of the employee.

(2) A retirement payout for sick leave shall be made only once to any employee. An employee who returns to state service after retirement and receipt of cash payment for sick leave credit may accrue and use sick leave as before, but may not receive a cash settlement for the unused sick leave at the time of a second retirement.

(G) Termination/ separation/retirement accrual record. When a fiscal faculty member or unclassified staff member separates from the university, the supervisor shall ensure the employee has updated their banner leave report accordingly before the last work day. Doing this step will allow the department of human resources to reconcile the employee's sick leave balance and determine the amount of payment due, providing the employee is eligible for such payment, and/or to maintain accurate record of accrual for transfer to another Ohio state agency.

(H) Patterned sick leave abuse, excessive uncertified sick leave usage and intent to defraud.

(1) The university defines patterned sick leave usage as including, but not being limited to, repeating usage before or after weekends, holidays, vacations or compensatory time, and prompt usage after the accrual of sick time, as well as repeated usage on the same day of the week or time of the day and during peak workload and critical project periods. Managers must monitor employee use of sick leave for patterns of abuse. Employees abusing their sick leave are subject to progressive disciplinary action up to and including termination.

(2) Employees with frequent occurrences of sick leave without the usage of such leave being certified by a physician are subject to progressive disciplinary action up to and including termination.

(3) Application for use of sick leave with the intent to defraud shall be ground for disciplinary action up to and including termination.

(4) Sick leave absences that are supported by a physician's statement that expressly excuses the absence, or that qualify as family and medical leave or worker's compensation will not be used to determine sick leave abuse.

Last updated November 1, 2024 at 12:27 PM

History

Effective: April 6, 2021
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-06 Working hours.

(A) Workweek. Wright state university's workweek begins at midnight Friday and continues to midnight the following Friday.

(1) The normal workweek for one hundred per cent full-time equivalency salaried and hourly staff is forty hours. Office hours are normally Monday through Friday from eight-thirty a.m. to five p.m. However, since the university operates, at least in part, at all hours during the entire year, hours and days will vary according to university and departmental requirements.

(2) Salaried staff who are one hundred per cent full-time equivalency should follow established office hours and normally should be scheduled for no more than forty hours per week; however, as executive, administrative, or professional employees, demands of their positions may require more than a forty-hour week to accomplish the work of the university. Salaried staff do not receive pay or earn compensation time for overtime work as they are exempt from the overtime provisions of the Fair Labor Standards Act.

(3) Faculty should consult the Wright state university faculty handbook for information on teaching loads and office hours.

(4) Bargaining unit employees should refer to their contract for information on hours of work.

(B) Mealtime and rest periods for hourly staff.

(1) Normal daily work hours for one hundred per cent full-time equivalency hourly employees span eight and one-half hours and allow for eight hours of paid time and a half-hour unpaid mealtime. Two fifteen-minute paid rest periods are permitted during each full eight-hour shift. Mealtime and rest period times are arranged by the supervisor.

(2) Rest periods are provided to break the work routine, increase efficiency, and reduce fatigue. In some instances, by agreement, supervisors permit employees to combine their rest periods with their lunch periods. This practice is acceptable as long as it does not interfere with efficiency or result in fatigue for individuals whose work is excessively strenuous, dirty, dusty, hot, or cold. When these conditions exist, a rest period is essential.

(3) The half-hour meal period is not included in computing hours worked.

(4) Unused rest periods are not cumulative. A one-hour meal period plus rest periods is not permissible.

(1) Overtime work can be required. Overtime should be distributed as fairly as possible by area supervisors among those qualified to do the work.

(2) If practicable, A twenty-four hour notice will be given when an employee is required to work overtime. However, if the situation does not permit advance notice, an employee still can be required to work overtime.

(3) Because public employers are covered by the requirements of the Fair Labor Standards Act, as well as the Ohio Revised Code, Wright state university must comply with the wage and hour provisions of the Fair Labor Standards Act and the Ohio Revised Code. Therefore, all supervisors in the university should use the following guidelines:

(a) All overtime worked in a workweek must be reported on the time card for the period in which it was earned.

(b) All time cards must accurately reflect the actual hours worked by the employee.

(d) Hourly paid employees can work overtime only with the explicit approval of the supervisor. Statutory overtime cannot be waived by agreement between the employer and the employee. The supervisor is responsible for ensuring that the employee does not work overtime unless specific permission has been granted.

(e) All employees employed to work forty hours per week on a routine eight and one-half hour shift must take a thirty-minute unpaid lunch break in which they do not perform any work. It is preferred that employees not eat lunch at their work station. An employee who takes lunch in the work area and performs duties such as answering the telephone, filing, and answering inquiries, is considered to be working and should be paid for the time.

(f) It is a requirement that all time worked be paid or recorded for compensatory time on the time card for the pay period in which the overtime was worked. If an employee is in active pay status more than forty hours in one normal workweek, the employee may choose to accumulate compensatory time or be paid for the overtime.

(i) The employee may elect to receive the overtime payment at the rate of one and one-half hours pay for each hour worked.

(ii) The employee may elect to accrue compensatory time at one and one-half hours for each overtime hour worked; or,

(iii) The employee may request time off during the same workweek and, if granted, shall be able to take one our off for each hour worked; or,

(iv) Employees other than security and police officers may accumulate a maximum of two hundred forty hours of compensatory time. Security and police officers may accumulate a maximum of four hundred eighty hours of compensatory time. When the employee's compensatory time balance reaches the maximum, the employee will automatically receive a cash payment for each overtime hour above the maximum accrual. Compensatory time may again be accrued again when the balance is reduced below the maximum.

(g) Except for the limited circumstance described in paragraph (C)(3)(f)(ii), of this rule, federal law requires that all time must be paid on the pay date for the pay period in which the overtime was worked.

(h) Hourly paid employees who wish to volunteer their services to Wright state university may do so as long as the voluntary hours worked are in a capacity dissimilar to the employee's original appointment type or classification. In those instances, the time is considered voluntary, and it will not be included in the calculation of overtime.

History

Effective: July 31, 1999
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-07 Conditions of employment for unclassified staff.

(A) Termination notification.

(1) The unclassified staff of Wright state university who have been hired on a continuing employment agreement can be terminated by the university. The affected staff members shall be notified in writing as specified in paragraph (A)(2) of this rule. Term of employment shall include only continuous employment at Wright state university as classified staff, unclassified staff, or faculty with no prior breaks in service.

(2) Employees can be terminated for documented just cause as provided in applicable laws, rules, and regulations or because of financial exigency, without notice. All unclassified staff members can appeal a just cause termination in compliance with the grievance procedure for the unclassified staff. Notice of involuntary separation shall be provided to any unclassified staff member whose position has been eliminated without just cause. The university will provide one-week of notice for each full year of continuing service with the university, with no prior breaks in service, at a minimum of four weeks and a maximum of up to twenty-four weeks.

(a) Unclassified staff members who are on special contracts and/or on renewable appointments are not entitled to the notice periods referenced in this rule.

(B) Job descriptions and titles. To achieve a rational system for the creation and assignment of titles for unclassified staff positions, the department of human resources shall be responsible for:

(1) Collecting and filing current job descriptions for all unclassified positions and updating job descriptions as needed.

(2) Conducting, with the help of internal and external resources, a comprehensive review/benchmarking of existing job titles and how they relate to job descriptions and to each other.

(3) Recommending policy to ensure consistency and fairness in the assignment of titles for unclassified positions throughout the university.

(1) Performance appraisals shall be an annual requirement. The department of human resources shall collect a copy of the annual performance appraisal for inclusion in the employee's file in the department of human resources. In addition to a written annual performance appraisal, supervisors are encouraged to provide informal evaluations to their employees throughout the year.

(2) All offices/departments use the university performance appraisal process, but individual offices/departments may design their own performance appraisal instruments to supplement the university program.

(3) Supervisors shall be provided with formal training on evaluating employees.

(4) An educational program for all members of the unclassified staff shall be conducted so that an employee understands how performance appraisal benefits the university, his/her office, and the employee.

(D) Pay raise.

(1) The annual, written evaluation of employees shall be a major determinant in awarding any merit pay raise.

(2) The evaluation process and its relationship to awarding any annual pay raise shall be explained to employees prior to implementation.

(E) Grievance procedure.

(1) The purpose of the grievance procedure is to secure a prompt resolution to formal complaints by unclassified staff members regarding the terms and conditions of employment, salary, or other benefits. Complaints regarding discrimination should be referred to the office of affirmative action programs for resolution and are, therefore, not covered by this procedure.

(2) The grievance procedure is designed to promote remediation at the lowest possible level, while at the same time preserving the right of each employee to due process. All deliberations and discussions relating to a grievance shall be treated with confidentiality by all parties. The procedure is divided into informal and formal systems.

(a) Informal grievance system.

(i) This step consists of on-the-spot discussion of the grievance among the complainant, the respondent, and the supervisor(s). If mutually agreeable, each party may be accompanied by another employee. This step represents an attempt to rectify the problem at the point of origin.

(ii) In the absence of satisfaction to all parties in paragraph (E)(2)(a)(i) of this rule, either party or a supervisor of either party can have both parties to a grievance give an oral presentation of the matter before the next higher administrative officer. Each party can be accompanied by another employee. The reviewing officer can seek guidance from a third party such as the provost, appropriate vice president, or a representative from the department of human resources or from the office of general counsel. The third party can act as a consultant providing information concerning policies, procedures, directives, and regulations which may bring about a satisfactory resolution. In cases where the complaint is of such a sensitive nature that the employee feels unable to discuss it with his/her immediate supervisor, the complainant can go directly to the supervisor's supervisor.

(iii) The reviewing officer shall give a response in writing to the aggrieved employee within five working days unless an extension is mutually agreeable.

(b) Formal grievance system. In the event the grievance is not settled in the informal grievance system, the formal grievance system may be pursued to assure due process for the complainant, the respondent, and the university.

(i) Within ten working days of the reviewing officer's report, the complain shall be made in writing, giving full details, and sent to the assistant vice-president for human resources, who will coordinate paragraphs (E)(2)(b)(ii), (E)(2)(b)(iii), and (E)(2)(b)(iv) of this rule in a timely manner.

(ii) A panel of three members of the unclassified staff shall be chosen to serve as the hearing board. One shall be chosen by the complainant, one by the respondent, and the third, who shall serve as chair, shall be chosen by the first two members. No staff member who is related administratively (direct supervisor or direct report) or personally (family member, including domestic partner) to either party of the complaint shall be eligible to serve on the hearing board.

(iii) The hearing board shall be convened and shall conduct a formal closed hearing within ten working days, providing both complainant and respondent have ample opportunity to introduce evidence, and to examine, and cross-examine witnesses. Any party to the case can be represented by another employee of the university. The hearing board shall render a decision in writing to all parties, including the appropriate administrative officer, within ten working days of the conclusion of the hearing.

(iv) In the event either party to the case is dissatisfied with the decision of the hearing board, he/she has thirty days to appeal that decision to the president of the university, subject to the president's agreement to hear the case (not an appeal of right, but of choice). The president or his/her designee shall take such action as is deemed necessary to assure that all parties have been afforded due process and have received fair treatment. The president or his/her designee can confirm the decision, overturn the decision, render a compromise decision, or remand the case back to the hearing board for further hearing. The decision of the president or his/her designee shall be final within the university.

(F) Professional development program.

(1) Purpose. The professional development program is to prepare individual professional staff members to serve better the educational process, the academic community, and thus the institution as a whole by increasing the effectiveness of the staff member in a current assignment or preparing the individual to assume a position of new responsibilities at Wright state university. The spirit of the program is to permit the staff member and his/her supervisor's maximum flexibility in planning the individual's professional development. However, unclassified staff should not submit proposals with a goal of working toward an educational degree.

(2) Criteria for eligibility. Any unclassified staff member who has served the university for a minimum of seven full years and is employed on a continuing employment agreement shall be eligible for consideration for the professional development program. Eligibility alone does not guarantee that a professional development leave shall be granted. Proposals shall be reviewed according to the following criteria:

(a) Evidence of potential value of the professional development leave to the university.

(b) Performance of the individual in his/her position.

(d) Ability of the administrative unit to absorb the work or suspend responsibilities during the period of the professional development leave.

(3) Length/salary. Professional development leaves can be of varied length. Leaves of up to three months shall be at full pay. Longer leaves only shall be granted if the nature of the professional development project necessitates such length. Leaves of more than three months but less than six months shall be at seventy-five per cent of salary. Leaves of more than six months but less than nine months shall be at fifty per cent of salary. Assistance with expenses shall be negotiated individually with the appropriate supervisors. It is not necessary for the leave time to be continuous.

(4) University benefits. A staff member on a professional development leave shall still receive all eligible university benefits; for example, insurance, retirement, worker's compensation, consistent with applicable law, rules, and regulations.

(5) Application procedures.

(a) A staff member shall discuss a proposal for a professional development leave with his/her appropriate supervisors to assure that the formal application will be of significant benefit to the university. Application for a professional development leave is to be made in writing to the appropriate supervisor. The supervisor will evaluate the staff member's application and send the application and his/her recommendations to the provost, appropriate vice president, or appropriate dean. The evaluation shall include a specific analysis on how the administrative unit will absorb the work load during the development leave. The provost, appropriate vice president, or appropriate dean shall review all applications in his/her administrative or college/school area, and if supported, shall send them along with his/her recommendations to the president of the university for final approval. The staff member shall be given written notification of the action in a reasonable length of time. The application must include a well-considered plan presented with a reasonable degree of specificity, showing how the leave will contribute to the staff member's professional development and the goals of the institution. The president shall be responsible for establishing annual deadlines for application and can establish a process for ensuring equal consideration of proposals from all vice presidential areas.

(b) The terms of the leave shall be clearly stated in writing in the form of an agreement between the individual and the appropriate supervisor and executive officer.

(6) Continuing service. It is expected that, under normal circumstances, a staff member shall return to Wright state university for a minimum of one additional year of service following the leave period.

(7) Report. A report on the completed professional development leave shall be submitted to the president of the university following the return of the staff member to his/her duties at Wright state university.

History

Effective: June 11, 2017
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-08 Educational benefits program.

(A) General fee remission policy. The Wright state university board of trustees has established an educational benefits program to permit and encourage employees, their spouses, retirees, and eligible dependents to enroll for course work at the university with educational benefits under the provisions of the Wright state university code of regulations. The benefit under this program consists of payment of the instructional fee, general fee, and out-of-state tuition (if applicable) while engaged in eligible course work at the university for qualifying employees; payment of a portion of the instructional fee, general fee, and out-of-state tuition (if applicable) while engaged in eligible course work at the university for their spouses and eligible dependents of qualifying employees; for payment of a portion of the instructional fee, general fee and any out-of-state tuition while engaged in eligible course work at the university for qualifying retirees and their spouses and eligible dependents. The policy also provides a benefit for services rendered the university by certain graduate assistants, graduate teaching assistants, and research fellows.

The program consists of two separate employee benefit plans (the qualified educational assistance plan and the fee remission plan) providing similar benefits. Eligible participants access educational benefits under both plans in the same manner. The two plans are maintained to provide maximum benefits while minimizing income tax liability for the benefit amount for eligible participants.

Under the first plan, eligible employees and retirees enrolled for qualifying graduate level courses at the university receive benefits under the qualified educational assistance plan. The qualified educational assistance plan is offered under the provisions of Internal Revenue Code Section 127.

Under the second plan, fee remission plan benefits are available to eligible employees and eligible retirees enrolled for undergraduate classes at the university, to the spouses and dependents of eligible employees and eligible retirees enrolled for graduate and undergraduate classes at the university, and to certain graduate assistants, graduate teaching assistants, and research fellows.

The fee remission plan benefit is offered under the provisions of Internal Revenue Code Section 117.

(B) Eligibility for benefits. Eligibility is determined by the status of the employee or retiree on the first day of the applicable term. An employee who is eligible employee on the first day of classes of an academic term remains eligible for that academic term even if the employee separates from service with Wright state university during the period of the term.

(1) The following persons are considered eligible employees for benefits under the qualified educational assistance plan:

(a) An employee of the university who is appointed to work at least on a seventy-five percent annual full-time equivalency basis in one or more of the following categories:

(i) Fully affiliated faculty;

(ii) Professional/administrative staff; and

(iii) Hourly paid staff.

Appointed to work at least on a seventy-five percent annual full-time equivalency basis is defined as appointed to work full time for a minimum of three academic quarters, as appointed to work seventy-five percent of full-time for one year, or as appointed to work an equivalent amount of time on an annual basis if the appointment period is of another length.

(b) A retiree who has at least ten years of Wright state university service and who was eligible for educational assistance and/or fee remission benefits at the time of his or her retirement, including disability retirement, from Wright state university.

(c) An employee on a disability leave who is appointed to work at least on a seventy-five percent annual full-time equivalency basis.

(2) The following persons are considered eligible for benefits under the fee remission plan.

(a) All those defined as eligible in paragraph (B)(1)(a) of this rule.

(b) Spouses and dependents of eligible employees and retirees. A "dependent" is a daughter, son, stepdaughter, or stepson of the employee as defined in Internal Revenue Code Section 152 who is eligible to be claimed as a dependent on the employee's federal income tax return. In addition, registered domestic partners and their tax dependent children are also eligible for benefits.

(c) Spouses and dependents of active employees or retirees who were eligible at the time of the death of the employee and spouses and dependents of eligible employees on disability leaves.

(d) Graduate assistants, graduate teaching assistants and research fellows who are employed on a part-time basis under a university contract, and full-time instructors

(1) Eligible course work under qualified educational assistance plan is as follows:

(a) Eligible course work for employees and retirees is graduate level course work at Wright state university.

(b) Course work for professional degrees at Wright state university is not eligible course work under the qualified educational assistance plan.

(2) Eligible course work under the fee remission plan is as follows:

(a) Eligible course work for employees other than graduate assistants, graduate teaching assistants, and research fellows is undergraduate and graduate course work and noncredit courses or workshops at Wright state university.

Noncredit courses or workshops must be determined by the employee's supervisor as being beneficial for the training of the employee. Certain noncredit courses or workshops may be restricted from this benefit by authority of the dean who is responsible for the academic area in which the program is offered.

(b) Eligible course work for retirees and for spouses and eligible dependents of employees and retirees is undergraduate and master's level course work.

(c) Eligible course work for graduate assistants, graduate teaching assistants, and research fellows is undergraduate and graduate course work.

(d) Course work for professional degrees such as those in the school of medicine and the school of professional psychology is not eligible course work under the fee remission plan.

(e) Course work taken by high school students as part of a dual enrollment program is not eligible under the fee remission plan.

(f) The benefits under both plans are limited to courses at Wright state university. This does not preclude participation in "Southern Ohio Council for Higher Education" or other consortia arrangements available to other Wright state university students that do not involve payments to other colleges or universities.

(g) Employees who had previously been approved to receive cash payments for payment for coursework at other colleges and universities, upon the approval of the provost and subject to any conditions or limitations established by the provost, may be permitted to continue their programs.

(D) Benefit amount.

(1) The amount of benefits provided under the qualified educational assistance plan is a follows:

(a) Benefits for eligible employees are equal to one hundred percent of the instructional, general and any tuition fees for eligible course work.

(b) Benefits for eligible retirees are equal to eighty percent of the instructional, general and any tuition fees for eligible course work.

(2) The amount of benefits provided under the fee remission plan is as follows:

(a) Benefits for eligible employees are equal to one hundred percent of the instructional, general and any tuition fees for eligible course work.

(b) Benefits for eligible retirees and for spouses and dependent children of eligible employees and retirees are equal to eighty percent of the instructional, general and any tuition fees.

(c) Benefits for graduate assistants, graduate teaching assistants and research fellows are equal to one hundred percent of the instructional, general and any tuition fees for eligible course work.

(d) Benefits for eligible noncredit courses or workshops are equal to seventy-five percent of the fee for the noncredit course or workshop.

(E) Income taxation of benefits.

(1) Qualified educational assistance plan benefits are not subject to federal income taxation up to the annual maximum amount provided for by Internal Revenue Code Section 127(a) (currently an amount equal to five thousand two hundred and fifty dollars per individual per calendar year).

(2) Qualified educational assistance plan benefits in excess of the Internal Revenue Code Section 127(a) maximum are subject to federal income taxation and appropriate payroll withholding.

(3) Fee remission plan benefits for all graduate course work are subject to federal income taxation and appropriate payroll withholding. In addition, fee remission plan benefits for all undergraduate course work are subject to federal income taxation for all registered domestic partners and their tax dependent children unless the employee has filed a "certification of tax-qualified dependents" with the department of human resources certifying the recipient of the fee remission as an Internal Revenue Code defined tax dependent.

(4) The amount of qualified educational assistance plan benefits and the amount of Fee remission plan benefits for graduate classes will be recorded each quarter. The taxable portion of these benefits will be determined on a quarterly basis. The taxable portion will be included as taxable income in, and any related income taxes will be withheld from, the employee's pay in the last month of the quarter in which the course(s) was (were) taken.

(5) Fee remission plan benefits for undergraduate course work and qualifying noncredit courses and workshops are not subject to federal income taxation.

(F) Limitations on benefits.

(1) An employee in active pay status, other than a graduate assistant, a graduate teaching assistant or a research fellow, is limited to benefits no greater than the instructional fee, general fees, and any out-of-state tuition for a maximum total of eight quarter hours of credit hour courses in one academic quarter for both qualified educational assistance plan benefits and fee remission benefits.

For the purpose of educational benefits there are five academic quarters per year: fall, intersession, winter, spring and summer. Summer terms a, b, and c constitute one academic quarter. Summer terms a and b are each equivalent to one-half of an academic quarter for the application of the eight credit hour maximum.

Both qualified educational assistance plan benefits and fee remission benefits are payable for audited courses and courses for academic credit at the university for eligible employees.

(2) Fee remission benefits fro credit-hour courses for a spouse or dependent of an eligible employee, for an employee on disability leave, for a retiree or a spouse or dependent of a retiree are not limited to a maximum number of hours per quarter.

(3) Graduate assistants, graduate teaching assistants, and research fellows on an annual appointment are eligible to receive fee remission benefits for a total of four consecutive quarters (up to sixty quarter credit hours), of which the summer quarter only may be split between two academic years.

(4) Except for certain restricted offerings, an eligible employee may receive a Fee remission benefit for seventy-five percent of the fee for a noncredit course or workshop offered by Wright state university if the enrollment for the noncredit course or workshop is approved by the employee's supervisor as being beneficial for the training of the employee. Certain noncredit courses or workshops may be restricted from this benefit by authority of the dean or director who is budgetarily responsible for the academic area in which the course or workshop is offered.

(5) No fee remission benefits are provided for noncredit courses or workshops for retirees or for spouses and dependent children of employees and retirees.

(6) Fee remission and qualified educational assistance plan benefits are provided for credits at Wright state university earned by examination. Such benefits are not provided for the fee charged to take the examination for such credits.

(7) An employee taking a class during regularly scheduled work hours must obtain approval from the employee's supervisor.

(G) Benefits payable when other educational benefits are provided

(1) For an eligible employee who is receiving financial assistance or a scholarship from Wright state university or any other course for the quarter for which the employee applies for fee remission or qualified educational assistance plan benefits, all other financial aid that is tuition-restricted will be applied to the student's account first, and the Fee remission or qualified education assistance plan benefits will be applied to any remaining balance of instructional, general or out of state tuition amounts. In this circumstance, not refund will be created as a result of the Fee remission or qualified educational assistance plan benefits. When the other financial aid is unrestricted as to use (i.e. it can be applied against any legitimate student charge), the Fee remission or qualified educational assistance plan benefit will be applied to the student's account first, and the other financial aid will be applied to all remaining charges. In this circumstance, if a credit balance exists after all charges have been liquidated, a refund to the student will be issued.

(2) For the spouse or dependent of a qualifying employee or a retiree who is eligible for fee remission benefits from a source other than and in addition to Wright state university, fee remission benefits provide by Wright state university are applied in the same manner as in paragraph (E)(1) of this rule.

(H) Procedures for accessing educational benefits

(1) An active employee does not have to complete an application form for fee remission or qualified educational assistance plan benefits for credit hour classes taken at Wright state university. The employee shall notify the office of the bursar of the employee's request for educational benefits at the time instructional and general fees are to be paid. A staff member in the office of the bursar will verify the employee's eligibility for educational benefits and will apply any benefit (within credit hour limits) to the eligible employee's student account.

(2) A spouse or dependent child of an eligible employee does not have to complete an application form to access fee remission benefits for qualifying course work at Wright state university. An eligible employee must complete a dependent statement for fee remission authorization form to designate the employee's eligible dependents. The spouse or dependent child shall notify the office of the bursar of the individual's request for fee remission benefits at the time instructional and general fees are to be paid. A staff member in the office of the bursar will verify the individual's eligibility for fee remission benefits and shall apply the benefit to the individual's student account.

(3) A qualifying retiree or the spouse or dependent child of a qualifying retiree must complete and submit to the office of the bursar an application for educational benefits for courses taken at Wright state university. This application must include verification of the student's eligibility from the department of human resources.

(4) Graduate assistants, graduate teaching assistants, and research fellows who have an approved, completed contract with the office of graduate studies will have their fee remission benefit automatically applied to their student account.

(5) Fees not paid by fee remission or qualified educational assistance plan benefits must be paid at the time that these educational benefits are requested.

(6) Employees who seek fee remission benefits for noncredit courses or workshops shall submit a completed application for educational benefits wit the registration form for the course of workshop.

(7) Educational benefits are subject to verification and possible audit. If subsequent investigation verifies that benefits were provided in error, the student will be billed for the appropriate tuition and fees.

Last updated August 27, 2021 at 11:50 AM

History

Effective: August 5, 2010
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-09 Compensation.

(A) Philosophy.

(1) In order to attract and retain an effective, committed work force, Wright state university strives to offer competitive levels of compensation and recognize the achievements of its employees.

(2) Recognizing that most faculty and staff are meritorious and deserve compensation increases which recognize their accomplishments while remaining competitive with other Ohio public universities, the university employs a system that begins with a university wide salary increase pool and combines across-the-board increases with merit increases for effective faculty, unclassified, and classified staff. Merit awards should reflect real and measurable differences in individual or group performance. Increases should be denied to faculty and staff who fail to meet minimum performance standards.

(3) Successful compensation policy relies upon reliable procedures for evaluating employee performance. Such evaluations will occur regularly for employees. Evaluations of managers/administrators will include an assessment of their effectiveness in evaluating those who report to them, as well as their demonstrated commitment to the university's affirmative action and equal opportunity goals and their commitment to quality team performance.

(B) Compensation system for classified and unclassified staff.

(1) New external appointments. New external appointees are hired at the minimum for the position as posted. If a department believes that a pay rate of up to ten per cent above the range minimum is necessary, a request endorsed by the dean or vice president and accompanied by supporting documentation must be presented to the department of human resources. The starting salary request form is available in the department of human resources. The documentation requesting the exception may include such information as: difficulty in recruiting for the position; the specialized requirements of the position; and, the candidate's experience, credentials, or other factors. The department of human resources will evaluate the request and forward its decision to the hiring manager. If the dean or vice president disagrees with the decision made by the department of human resources, the issue must be presented to the provost for adjudication. Applicants who do not exceed the minimum requirements posted for a position shall normally not be approved for a pay rate above the minimum. The provost will communicate the final decision on the request to both the dean or vice president and the department of human resources. Any request for starting salary above one hundred ten per cent of the posted minimum must be approved by the office of the provost.

Salaries up to one hundred ten percent of the minimum will be funded from the university compensation pool. Any approved increase above one hundred ten per cent will be paid for by the hiring department. The provost may make an exception to this policy and fund the entire increase from the compensation pool. Request for increased funding must be approved prior to any offer to a candidate.

(2) Internal promotions. Requests for internal promotions are made through submission of appropriate documentation to the department of human resources and must be recommended by the appropriate dean or vice president. An employee who receives an internal promotion will receive an increase to the minimum posted salary to five per cent of his or her current salary whichever is greater.

The salary increase awarded to an employee who receives an internal promotion to a vacant position will be funded by the compensation pool. Any promotion awarded to an employee where there is not existing vacant position will be considered a reorganization of that unit/department and will be funded by the requesting unit/department.

(3) Position audits. If the duties and responsibilities of a position have changed by at least twenty-five per cent a position audit may be requested by the employee who currently holds the position. All audit requests must be validated by the department/unit head and endorsed by the dean or vice president. The results of the audit will be communicated to the employee, the department/unit head and the dean or vice president. Classified job audit forms and unclassified position review forms are available in the department of human resources and on the department's web site.

If a position audit results in a reclassification, the employee who currently holds the position will receive a five per cent increase or an increase to the minimum rate of pay for the position, whichever is greater. Human resources will determine if the increase is due to external market analysis or by department driven changes to the position. Funding for external market driven changes will be provided by the compensation pool. Funding for internally driven position changes will be funded by the unit/department.

(1) Fully affiliated faculty.

(a) A faculty member's initial compensation shall recognize the relevant academic market and the faculty member's rank within disciplines.

(b) A faculty members' annual compensation adjustments shall normally reflect performance in an annual evaluation.

(c) The salary of a newly promoted faculty member shall be increased seven point five per cent of the individual's academic or fiscal base salary. Funding will be provided by the compensation pool.

(d) As appropriate, a faculty member's salary may be adjusted in response to changes in the relevant academic market, to inequities, and to internal and external economic conditions. Funding will be provided by the department.

(2) Adjunct faculty and overload assignments.

(a) Shall be compensated at compensated at customary rates within individual colleges and departments, which are periodically adjusted to reflect market conditions. Funding will be provided by the department.

(3) Summer quarter salaries.

(a) A faculty member with an academic year appointment who has completed three quarters of service will receive the basic pay rate per quarter credit hour for full-time assignment, which is one thirty-sixth of the faculty member's base salary for the preceding three quarters. Salary for teaching in excess of full-time assignment will be calculated at the overload rate, as specified in section 4210.3 of the Revised Code.

(b) Summer salary for a faculty member who has not employed full time by the university during the preceding three quarters shall be determined on the basis of rank and other relevant considerations..

(c) A full-time teaching assignment during only one five-week term is six quarter credit hours per term. A full time teaching assignment for courses that are scheduled for the full ten-week term is twelve quarter credit hours.

(d) Summer salaries will be funded by the department.

(4) Off-campus teaching assignments. As part of a faculty member's commitment to the university and the community, it may be necessary for a faculty member who has been assigned duties beyond a twenty-five mile radius of his or her campus office may be authorized inconvenience compensation at customary rates within colleges and departments. Any payments specific to travel must also conform to university travel policies.

(D) Compensation system for unclassified special contract research employees.

(1) New external appointments.

(a) New external appointees are hired at the minimum for the position as posted. If a department believes that a pay rate of up to ten per cent above the posted minimum is necessary, a request accompanied by supporting documentation must be presented to the department of human resources. The starting salary request form is available in the department of human resources and on the department's web site. The documentation requesting the exception may include such information as: difficulty in recruiting for the position; the specialized requirements of the position; and, the candidate's experience, credentials, or other factors. The department of human resources will notify the principal investigator or hiring supervisor if the request is approved. If the hiring manager disagrees with the decision made by the department of human resources, the issue may be presented to the vice president for research and graduate studies for adjudication. Applicants who do not exceed the minimum requirements posted for a position shall normally not be approved for a pay rate above the minimum. The vice president for research and graduate studies will communicate the final decision on the request to both the hiring manager and the department of human resources. Any request for starting salary above one hundred ten per cent of the posted minimum must be approved by the vice president for research and graduate studies.

(b) All new hire salaries will be funded by the grant and/or the department/unit. Only with the approval of the provost will any costs be covered by other university funds.

(2) Internal promotions.

(a) An employee whose responsibilities have increased can be recommended for a promotion. The principal investigator should forward documentation to the department chair and the college/school dean for approval. If approved, this recommendation shall be forwarded to the department of human resources for review. If the department of human resources finds merit in the recommended promotion, the request will be sent to the vice president for research and graduate studies for final approval. If disappointed, the recommendation will be returned to the college/school dean.

(b) An employee who receives an internal promotion will receive an increase to the minimum posted salary or five per cent of his or her current salary whichever is greater. All salary increases will be funded by the grant and/or the department/unit. Only with the approval of the prost will any cost be covered by other university funds.

(3) Position audits. If the duties and responsibilities of a position have changed by at least twenty five per cent, a position audit may be requested by the employee who currently holds the position. All audit requests must be validated by the department/unit head and endorsed by the dean or vice president. If the department of human resources feels the position should be upgraded, documentation will be sent to the vice president for research and graduate studies for final approval. The results of the audit will be communicated to the employee, the department/unit head and the dean or vice president. Classified job audit forms and unclassified position review forms are available in the department of human resource and on the department's web site. If a position audit results in a reclassification, the employee who currently holds the position will receive a five per cent increase or an increase to the minimum rate of pay for the position, whichever is greater.

(4) All salary increases will be funded by the grant and/or the department/unit. Only with the approval of the provost will any costs be covered by other university funds.

(E) Special compensation

(1) Special salaries and/or fringe benefits proposed to attract professional personnel, especially for those projects using federal awards, must meet the test of reasonableness and meet university guidelines.

History

Effective: April 12, 2010
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-10 Internal promotion.

(A) Wright state university's non-competitive internal promotion policy for classified and unclassified staff is intended as both a reward for successful performance and an assignment of additional responsibility to an individual who has accepted and fulfilled responsibility well. This rule is consistent with and integral to the university's affirmative action policy. In order to fully utilize its available human resources, the university attempts when circumstances permit:

(1) To fill vacancies by promotion from within when practicable and consistent with its commitment to affirmative action;

(2) To promote on the basis of skills, knowledge, ability, and performance; and,

(3) To provide job training and educational opportunities to help employees perform better and prepare for advancement or new job opportunities.

(B) An internal promotion may be made without a job search subject to compliance with all of the conditions:

(1) The appropriate vice present or dean shall authorize in writing that the position is to be filled by internal promotion, before the position is posted.

(2) A review or interview process shall be conducted to ensure that all eligible and qualified employees in the same operating unit are given consideration for the position.

(3) The hiring manager shall prepare and the appropriate vice president or dean shall approve documentation that includes the following information:

(a) A list of eligible employees in the same operating unit who are qualified and considered for the position.

(b) A summary of the designated employee's credentials that document that the individual meets the established minimum qualifications for the position and has the skills and experience at least equal to candidates that could be recruited by a competitive process.

(4) Any vacancy created by an internal promotion must be posted and filled in accordance with prescribed procedures.

History

Effective: July 31, 1999
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-11 Special salary adjustments for administrative (unclassified) staff.

(A) Purpose. The purpose of this policy is to establish a university decision-making process for all administrative (unclassified) staff base pay wage adjustments other than the general annual increases. This process includes instituting procedures to ensure that the same decision factors and priorities are consistently applied.

(B) Guiding principles.

(1) Requests for special salary adjustments for unclassified positions shall be reviewed and pay adjustments may be made in January, May and September. In general, wage adjustments for unclassified positions will not be made at any other times.

(2) Any request for a special salary action must be based on one or more of the reasons:

(a) To react to shifts in the competitive labor market (i.e., hiring salary rate), for a specific position or category of positions that are affected by an inequity, and immediate action is required to retain and recruit qualified staff.

(b) To correct pay compression that occurs when the pay difference between supervisors and their higher-level nonsupervisory subordinates becomes narrowed due to a collective bargaining settlement, similar pay adjustment for nonsupervisory employees, or due to other circumstances.

(c) To correct an internal inequity where two or more positions in different parts of the university have substantially the same duties and responsibilities and require equal skills and effort but have substantially different pay rates.

(d) To provide equitable compensation because of a change in the value of a position resulting from a substantial addition of more complex duties or significant expansion of responsibilities that do not constitute a promotion of the incumbent. The mere assignment of new or additional duties to an existing position is not a sufficient basis for a wage adjustment. Rather, the fundamental purpose and value of the position must be altered.

(3) The university will establish an annual budget for special salary wage adjustments.

(4) This process is not intended to restrict or limit the right of managers under current university policy and practices to make internal promotions of unclassified staff. An internal promotion that is not subject to this policy must meet all of the following criteria:

(a) The promotional position is a vacant, budgeted position that is within the same department and that has been filled within the last year, and it is not a new position that is being created or shaped for the individual who is being promoted.

(b) The person being promoted has all of the qualifications that are typical requirements or expectations for individuals who hold comparable positions within this field, both internally and externally. These qualifications generally will be specified within the position description.

(5) If the internal promotion does not satisfy the criteria in paragraph (B)(4) of this rule, a new position must be established in accordance with department of human resources procedures. A salary adjustment shall be determined in accordance with this policy.

(C) Implementation guidelines. Special salary adjustment requests for unclassified staff will be three times a year, generally in January, May and September.

(1) A manager who has supervisory responsibility for the position shall submit a completed request for special salary adjustment form to his/her dean or vice president. If a request is approved for further consideration, the request for special salary adjustment form shall be sent to the department of human resources. An employee cannot request a salary adjustment for himself/herself.

(2) The department of human resources must receive the completed form and any additional information that supports a request not later than April first to ensure consideration in May no later than August first to ensure consideration for September or no later than December first to ensure consideration in January. The request for special salary adjustment form is available in the department of human resources and on the department's web site at http://www.wright.edu/admin/humres/.

(3) Staff in the department of human resources shall communicate with appropriate departmental management to clearly identify significant changes in the position or other pay related issues.

(D) Exceptions. The process set forth in this policy is intended to apply to all wage increases for administrative (unclassified) staff, except the general annual increase and internal promotions. However, the university recognizes that there may be an unusual exception when it is in the best interest of the university to make an individual wage adjustment such as to retain a valued employee who has received another employment offer. The provost must approve all such requests.

Last updated November 1, 2024 at 1:15 PM

History

Effective: April 21, 2010
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-12 Reduction in classified staff workforce.

(A) Introduction/scope. Conditions may arise that necessitate the reduction of the university work force. Reduction of classified positions may occur for a variety of reasons, such as budgetary constraints, changing priorities, lack of work, efficiency improvements or reorganization.

While business needs may require employee reductions, the University recognizes the valued contributions of its workforce, aspires to support those in transition, and aligns its approach with its core values of "people and sustainability."

(B) Policy. When the university determines that a position in the classified service will be eliminated, the employee currently occupying the position will have the option to select one of the following:

(1) Take the involuntary separation option available to unclassified staff of one week per completed year of service with a minimum of four weeks and maximum of twenty-four weeks;

(2) Accept a vacant classified position in the same job classification for which they qualify, if one is available; or

(3) Accept a layoff and be placed on a recall list to be eligible to be recalled to the same job classification within the university for one year from the date of notice of layoff.

(1) Statement of rationale and/or documentation must be reviewed and on file with human resources (HR) prior to the layoff/reduction in force (RIF). In instances of larger scale reductions, HR will conduct a disparate impact analysis in partnership with legal affairs/general counsel.

(2) Classified employees will be provided with fourteen calendar days' notice of the position elimination and the options available, but must notify HR, in writing, within five calendar days' which of the available options they choose to exercise. Once HR is notified, decisions may not be revoked.

(3) If more than one classified position is being eliminated at any given time, the option to accept a vacancy will be provided in seniority order. (i.e. the most senior impacted employee will be provided the option of vacancy first, followed by the next most senior, etc.)

(4) Employees choosing to accept an available vacancy will be required to serve a probationary period. Should the employee fail to successfully complete the probationary period, they will be considered to be laid off and will be provided with thirty days' notice. Employees failing a probationary period will not be placed on the recall list.

(5) Those employees that elect a layoff, and are returned to the university from the recall list, will not be listed as having a break in service.

(6) Any impacted staff member interested in additional career support may contact human resources (talent management center of excellence) for resume review, interviewing tips, coaching, and other job resources that may be available.

(D) Classified employees can be terminated for documented just cause, as provided in applicable laws, rules, and regulations. The reduction in workforce/job elimination process should not be used to circumvent good performance management practices.

(E) This policy excludes classified staff members who are on special contracts and/or on renewable appointments as these time-limited appointments are identified at the outset of employment.

(F) This policy is not applicable to staff covered by a collective bargaining agreement as those contracts contain specific layoff/RIF provisions.

(G) Resources.

Human resources (937)775-2120

https://www.wright.edu/human-resources/policies-and-resources/human-resources-business- partners

https://www.wright.edu/human-resources/careers

Faculty and staff assistance program, impactsolutions

https://www.wright.edu/human-resources/benefits/additional-miscellaneous-benefits/faculty-and-staff-assistance-program

Leaving the university guide

https://www.wright.edu/human-resources/benefits/leaving-the-university

History

Effective: June 18, 2017
Promulgated Under: 111.15

Ohio Adm.Code 3352-5-13 Furlough leave.

(A) Introduction

Section 371.70.20 of amended substitute House Bill No. 1 effective on July 17, 2009, provides that "the board of trustees of any state institution of higher education, notwithstanding any rule of the institution to the contrary, may adopt a rule providing for mandatory furloughs of employees, including faculty, to achieve spending reductions necessitated by institutional budget deficits."

The university recognizes that conditions may arise which necessitate the use of voluntary or mandatory furloughs. This rule will be applicable to non-bargaining unit faculty and all non-bargaining unit staff. This rule sets forth the general guidelines that will guide the implementation of mandatory or voluntary furlough leave days.

Faculty and/or staff covered by collective bargaining agreements will follow the provisions detailed in their respective agreements.

(B) Definitions

Furlough leave - is when the university has determined that non-bargaining unit faculty and non-bargaining unit staff can be placed into a temporary, no-duty, non-pay status. Furlough leaves are different from layoffs in that impacted employees continue working on a reasonable regular basis, except for a temporary period without pay. Furlough leaves can be mandatory university-wide or individuals can request to take furlough leave on a voluntary basis.

Mandatory scheduled furlough leave days - are leave days that have been identified by the president, or her/his designee, as official furlough leave days, required to be taken by all colleges, schools and divisions within an applicable fiscal year.

Voluntary scheduled furlough leave days - are leave days, which are optional unpaid days and are therefore not mandated by the university. These leave days require advanced approval and should be scheduled during a time that is most operationally feasible for the college, school or division, within an applicable fiscal year.

Annualized salary - is the compensation an employee would be expected to earn throughout the course of a year if the employee worked forty hours a week for an entire year. The simplest calculation for determining an annualized salary is to multiply an employee's hourly rate by two thousand eighty hours (fifty-two weeks by forty hours).

(1) Before a furlough leave is implemented, the president or designee will perform an analysis to ensure the cost-savings effectiveness.

(2) If it is determined that a significant cost-savings can be realized by the activation of a furlough leave, the president or designee will provide campus-wide notification no later than thirty days prior to implementation of the furlough leave, except in the event of any major university crisis, such as a catastrophe, natural disaster or in the event of financial exigency.

(3) The university reserves the option to exempt any employee earning below a designated annualized minimum salary, as determined by the president or designee, from being required to take mandatory furlough leave. The president or designee will communicate the minimum salary threshold prior to the enactment of mandatory furlough leave days.

(4) Faculty and staff positions that are supported by a combination of funds from external sponsors and the university's base budget will have mandatory furlough leave days offset in accordance with the outside funding source.

(5) Faculty and staff positions fully supported by an outside funding source may not be required to experience mandatory furlough leave days.

(6) The number of days of mandatory furlough leave shall be set at a maximum of ten days per fiscal year. Furlough leave days for hourly employees will not exceed more than five days within a given pay period. Exceptions may be authorized by the board of trustees.

(7) Impacted faculty and staff are not permitted to perform work for Wright state university in the furloughed position while on a furlough leave. This requirement will be strictly monitored.

(8) No vacation, sick leave or compensatory time will be approved in lieu of a period of mandatory furlough leave. Additionally, paid holidays or other paid time off cannot be substituted for furlough leave days.

(9) Part-time employees with the identified full-time annualized salary threshold, as determined by the president or designee, shall be required to take furlough leave on a prorated basis.

(10) New employees who have six months or less service with the university at the time of an enactment of mandatory furlough leave will be exempted from furlough leave within that fiscal year. However, new employees with more than six months of service with the university, at the time of an enactment of mandatory furlough leave, who meet the annualized salary threshold, will be required to take mandatory furlough leave days.

(11) Except for mandatory furlough leave days, scheduled by the president or designee, voluntary furlough leave must be requested and scheduled by the respective college, school or division at a time most operationally feasible for the area.

(12) Supervisors may not permit hourly employees to work overtime in a week in which there is mandatory and/or voluntary furlough leave. Overtime should not be used to subvert furlough leave requirements.

(13) Furlough leave days may be taken in eight hour to four hour increments only, except for those part-time employees whose prorated leave requirement is not evenly divisible by four.

(14) Non-bargaining unit faculty members may not schedule furlough leave for times in which they are scheduled to teach except in the event of any major university crisis.

(15) Reduction of retirement benefits will be experienced as a result of mandatory and/or voluntary furlough leaves.

(16) Employees remain responsible for all applicable payroll deductions during a furlough leave.

(17) All furlough leave days shall be documented on monthly leave reports and bi-weekly timesheets as "furlough leave" for payroll and leave records. Leave accruals will continue with the use of a specific furlough leave code on bi-weekly time sheets and monthly leave reports.

(18) The Wright state board of trustees through direction given to the president or designee has the ability to modify this policy in instances of a major university crisis.

(D) Dispute resolution

Mandatory furlough leaves are final and binding and are not eligible for dispute resolution. However, concerns with regard to voluntary furlough leaves, should be addressed through your regular chain of command. You may also choose to address concerns through the informal and/or formal dispute resolution processes.

(E) Resources

Human resources (937) 775-2120

https://www.wright.edu/human-resources/policies-and-resources/human-resources-business-partners

Payroll department (937) 775-2249

http://www.wright.edu/business-and-finance/financial-and-business-operations/payroll/overview

History

Effective: March 15, 2018
Promulgated Under: 111.15

Chapter 3352-7 Administration Generally

Ohio Adm.Code 3352-7-01 Parking.

(A) General policy.

(1) All persons operating vehicles and bicycles on campus are responsible for complying with the Wright state university parking policy and the vehicle laws of the state of Ohio, Greene county, and the city of Fairborn.

(2) The following policies apply to all vehicles operated on campus, including but not limited to motor vehicles, motorcycles, and bicycles.

(a) Pedestrians have the right of way at all times.

(b) Parking permits or fees are required in all parking lots from six a.m. until ten p.m., Monday through Thursday, and from six a.m. until four p.m. on Friday. Handicap, state vehicle, specifically assigned reserved spaces and resident lots are restricted at all times. Faculty and staff with a valid parking permit may use the unspecified A spaces after four p.m.

(c) Responsibility for locating a legal parking space resides with the vehicle operator. Lack of an available space is not justification for violation of parking regulations. Permit parking spaces in specific lots are not guaranteed to be available.

(d) The university assumes no responsibility for vehicles or their contents, including lost or stolen permits.

(e) Campus permits are sold and issued only by the department of parking and transportation.

(f) University funds may not be used to purchase parking permits for any employee including those hired through temporary employment agencies and adjunct professors.

(g) Departments charging a fee for workshops and classes may include the fee for their attendees' parking permit or they may require each attendee to purchase their parking merits.

(h) The legal permit registrant, vehicle owner(s), vehicle operator, and/or permit holder is responsible for all violations involving the registered vehicle.

(i) Permits must be attached to the inside rear view mirror with the identification visible from the front of the vehicle.

(j) Transferring the permit to the vehicle being used is the responsibility of the permit holder.

(k) Only one permit may be purchased or issued per individual.

(l) Due to the limited availability of restricted parking spaces, the sale and issuance of permits may be discontinued at the discretion of the department of parking and transportation.

(m) Parking regulations are in effect at all times.

(n) The maximum vehicle speed limit on all campus roads, as well as in all parking lots, is twenty mph, unless posted otherwise.

(o) Overnight parking is not permitted. Exceptions are noted in paragraph (D)(5) of this rule.

(p) Vehicles must be parked inside the specified parking space lines.

(q) Two- or three-wheeled motor vehicles should park in lined out corners at the end of rows, except next to handicap spaces and fire lanes. If a lined out area is unavailable, faculty/staff may use a standard size B space, and commuter students may use a standard size C space.

(r) Wright State University parking permits are not valid during events at the Nutter Center.

(B) Bicycle parking.

(1) Bicycles must be parked in bicycle racks. Bicycles should not be parked in campus buildings, except student residence hall rooms, or locked to trees, light and sign posts, fences, or handrails.

(2) Riding bicycles on sidewalks and other pathways is permitted. Riding inside campus buildings and tunnels is not permitted.

(1) Visitors, alumni and retiree visitors, to the main campus may park in Visitors Lot 2.

(2) The booth at the entrances to lot two (near the Student union) will be open from eight a.m. until eight p.m., Monday through Thursday, and from eight a.m. until three p.m. on Friday. After the booth is closed on Monday through Thursday, a valid Wright state university Dayton campus parking permit is required for a vehicle to be parked legally.

(3) Visitor spaces are located in lot two, nine, ten, eleven, fifteen and twenty. Visitors must obtain a visitor permit from the attendant in the lot two booth, at no charge, to park in a visitor space in lot nine, ten, eleven, fifteen and twenty. The attendant will direct the visitor to the best lot based on the location of their visit and availability. Departments may also make requests in advance at visitorparking@wright.edu to obtain a visitor permit to send to their guest.

(4) Departments having guests should always contact the Parking and Transportation department at visitorparking@wright.edu.

(5) Departments having the same guest(s) for multiple meeting dates during a semester may request a visitor permit be issued for the dates by contacting our department at visitorparking@wright.edu.

(6) Departments hosting large (one hundred or more attendees) events or conferences should schedule for parking arrangements well in advance and be considerate of the impact on our student parking when scheduling dates and times. As you are aware, during the month of August and September all lots on campus except Nutter center are utilized to capacity especially before two p.m. Visitor lot two has a capacity of eighty-nine spaces and any overflow from lot two is directed to lot four. During the months of fall semester it may be necessary for the department hosting a large event to cover the expense to contract a charter company to shuttle guests from the Nutter center parking lots. Parking and transportation can assist you with locating a local charter bus company. We recommend that carpooling be encouraged for all events.

(7) Handicapped visitors must have a WSU visitor permit in addition to their state plate or placard. Visitors who require a handicap parking space for a lot other than lot two may obtain a permit and directions at the booth located at the entrance to lot two in front of the student union.

(8) Visitors to the University libraries and Art galleries may obtain a visitor parking permit at the Visitor booth in lot two.

(9) Alumni may be approved to purchase a commuter "C" permit depending on availability. Enrolled students are given first priority.

(10) Retirees who become employed at Wright State University must purchase a Faculty/Staff "B" permit.

(11) When visiting Resident students please go to www.wright.edu/admin click on Permit Parking and choose Resident student parking permits number five for visitor information.

(12) Wright State University Board of Trustees

(a) The following parking privileges are provided to the Board of Trustees, the charges for which shall be charged to the Board office as deemed appropriate by the parking and transportation department:

(i) Board of trustees shall receive an annual parking permit for their use and convenience during each year of their appointment.

(ii) Student trustees shall be provided an annual parking permit for their use and convenience during the academic year of their appointment.

(b) Wright state university foundation board of trustee members who are visitors shall receive an annual parking permit for their use and convenience during the year.

(13) Handicap Parking Permits

(a) Disabled individuals may contact the Ohio Bureau of Motor Vehicles for information about and assistance with obtaining a state issued or temporary handicap parking permit.

(b) To park on the Dayton Campus, in addition to displaying a state handicap placard:

(i) Handicap faculty, staff, and contract staff must purchase a Faculty/Staff permit.

(ii) Handicap students must purchase a commuter student, resident, or Park and Ride permit.

(iii) Park and Ride permits are valid in Raider lot twenty.

(iv) Specific information about permits and fees can be found in section D.

(14) Handicap parking spaces are located in Visitor lot two; lots one, three, four, six, seven, eight (gated), nine, ten, eleven, thirteen, fifteen, sixteen, seventeen, eighteen and Raider lot twenty; and, near the entrances to all of the residential buildings.

(15) A student who needs to access the handicap spaces in gated lot eight must request that the Department of parking and transportation activate the Wright One Card. (Faculty/Staff Wright One Cards are automatically activated when a permit is purchased). A person who is unable to use the Wright One Card reader may request a remote gate opener from the Department of parking and transportation. A thirty-five dollar fee will be assessed for unreturned remote gate openers upon leaving WSU.

(D) Permits and fees.

(1) Faculty, unclassified and classified reserved (A) parking permits

(a) Faculty, unclassified and classified staff who presently have reserved (A) parking permits, are currently employed full time on campus, and have not previously retired are eligible to reapply for a reserved permit.

(b) Reserved parking permits are valid only for reserved spaces within the assigned lot.

(c) Holders of reserved permits also may park in faculty/staff, commuter student, visitor, and Raider lot twenty. In addition, holders of reserved permits may park in unrestricted Nutter center lots one through nine, except during scheduled events.

(d) Reserved permit spaces are restricted to reserved permits until four p.m. only, Monday through Friday. After four p.m., any holder of a valid Wright state university faculty/staff parking permit, may park in an unspecified reserved space.

(2) Faculty/staff (B) parking permits.

(a) Faculty, staff and contract staff are permitted to purchase faculty/staff (B) parking permits. Graduate and teaching assistants are not eligible for B permits.

(b) Faculty/staff permit spaces are located in:

(i) Lots one, one a, three, four, seven, eight (gated), nine, ten, eleven, twelve (gated), fourteen, fifteen, sixteen, seventeen, eighteen, nineteen and Raider lot twenty. Signs at the entrances to the lots indicate that faculty and staff parking spaces are located within the lots.

(ii) Unrestricted spaces in Nutter center lots one through nine, except during scheduled events.

(iii) Unspecified reserved spaces after four p.m., Monday through Friday, and on Saturday and Sunday.

(c) Faculty/staff parking spaces are identified in lots with yellow lines, and commuter student spaces are identified with white lines. In consideration of commuter students, faculty/staff should use commuter spaces only when faculty/staff spaces are unavailable. Faculty/staff permits are not valid in the residence lots. (Faculty assigned to teach a class at the Honors Community may use the spaces provided next to the building.)

(d) Faculty/staff permit holders are not permitted to park in other restricted spaces that may be painted with yellow lines. (Handicap, visitor, A, Reserved, University vehicle...etc).

(e) Gated lots eight and twelve require the use of a Wright One card to enter. Faculty/staff cards are activated when annual or semester permits are purchased.

(3) Commuter student (C) parking permits.

(a) Commuter students are eligible to purchase a commuter student (C) parking permits parking permits.

(b) Commuter student permits are valid in white lined spaces in:

(i) Lots one, one a, four, four a, six, seven, ten, eleven, twelve, thirteen, fourteen, sixteen, eighteen, nineteen, and Nutter center lot. Signs at the entrances to the lots indicate that commuter student parking spaces are located within the white lined spaces in the lots.

(ii) Lot four contains the majority of the student parking spaces (raider lot twenty) and is the most likely to have available space from ten a.m. to noon.

(iii) Unrestricted spaces in Nutter center lots one through nine, except during scheduled events.

(iv) Yellow lined faculty/staff spaces, unless otherwise posted, after four p.m., Monday through Friday, all day Saturday, and all day Sunday.

(c) Commuter student spaces are identified in all lots with white lines, and faculty/staff spaces are identified with yellow lines.

(d) Commuter student permit holders are not permitted to park in other restricted spaces that may be painted with yellow or white lines. (Handicap, A spaces, reserved, visitor, university vehicle...etc).

(e) A commuter parking permit is not valid in resident lots. Resident students are not permitted to purchase a commuter parking permit.

(f) College credit plus (formerly PSEOP/Dual enrollment) students are exempt from paying a parking permit fee beginning Fall semester 2015.

(i) This is a statutory requirement.

(4) Evening (E) Commuter Student Parking Permits.

(a) Evening commuter students with classes primarily after two p.m., Monday through Friday, are eligible to purchase an E parking permit. When commuter permit sales are discontinued, commuter students have to purchase the evening commuter permit.

(b) E permits are valid in commuter student (white lined) spaces after two p.m. Monday through Friday, and unrestricted faculty/staff (yellow lined) spaces after four p.m.

(5) Resident student parking permits.

A resident student is not permitted to purchase a commuter (C) permit.

(a) The Honors, Woods, College Park, and University Park Resident Communities (D) parking permits are valid in your respective lots. If a space is not available in that lot you may park in the next closest community lot.

(i) Residents of these communities must be parked in these residential community lots between six a.m. and four p.m. Monday through Friday.

(ii) Resident permits are also valid in commuter (white lined) spaces on campus from four p.m. until six a.m., Monday through Friday and all day Saturday and Sunday.

(6) Forest Lane (L) and Hamilton Hall (H) student parking permits.

(a) Forest lane (L) parking permits are valid in Forest lane community lot FL. If a legal parking space is unavailable in lot FL, a Forest lane permit holder may use the white lined commuter spaces in lot four.

(b) Hamilton hall (H) parking permits are valid in lot four in the white lined spaces.

(c) Forest lane (L) and Hamilton hall (H) permits are valid in commuter (white lined) spaces on campus from four p.m. to six p.m., Monday through and all day on Saturday and Sunday.

(7) Village (V) student parking permits.

(a) Village (V) lot V parking permits are valid in lot V in spaces next to the buildings or in the adjacent lot near the picnic shelter.

(b) The Village (V) permit may be used to park in commuter (white lined) spaces on campus.

(c) Visitor parking is available with a parking permit. Visitor permits for overnight visitors may be from obtained at the department of parking and transportation by email, or at the visitor booth in lot two, from eight a.m. until eight p.m., Monday through Friday, and from eight a.m. until three p.m. on Friday. Residents may obtain a parking permit for their visitor that is valid in commuter student lot four or lot six (white lines). Open parking is available for visitors in campus lots (including faculty/staff and commuter student spaces) after four p.m. on Friday and all day on Saturday and Sunday. Visitor parking is not available in the residence lots at any time.

(d) Visitor parking permits are issued for up to two days at a time unless approved by residence services.

(e) Residential community permits are valid in unspecified Nutter center lots one through nine (no overnight parking).

(8) Computer students

(a) Raider lot twenty (N) park and ride parking permits.

(i) Commuter students are eligible to purchase Raider lot twenty (N) permits.

(9) Service/vendor contractor (S) parking permits.

(a) Service/vendor/ contractors may purchase service (S) vehicle permits. Service/vendor/ contractors should contact the department of parking and transportation for information and lot locations at parking@wright.edu or 937-775-5690.

(10) Temporary parking permits.

(a) Temporary permits are available at no charge to holders of valid annual and semester permits, when the valid permit has been forgotten or is unavailable to be displayed. Temporary permits generally are issued for one day only.

(b) A current vehicle license plate number is required to purchase a temporary permit.

(c) Non university students who are taking music, swimming or any other type of non-credit lesson may purchase a parking permit.

(11) Replacement permits. Replacement permits are available to an individual whose valid permit has been lost or stolen. See the parking and transportation website for fees.

(12) Refunds.

(a) A person who purchases a parking permit and subsequently determines that he/she does not require the permit may return the permit and request a refund at the department of parking and transportation. Permit fees will be refunded according to the following schedule:

(i) Semester permits prior to the beginning of the semester, one hundred per cent; during the first two weeks of the semester, seventy per cent. Refunds will not be granted after the first two weeks of the semester.

(ii) An annual permit or multi-semester permit will be refunded on a prorated basis.

(iii) Refunds for faculty and staff that have purchased a permit through payroll deduction.

(a) The department of parking and transportation will notify the payroll office when the faculty or staff member returns a permit. The payroll office will stop deductions beginning the first pay period following notification.

(b) Failure to return the permit will result in the balance of the permit being taken out of the employee's final paycheck.

(b) Refunds will not be granted for temporary or replacement permits.

(c) Refunds will not be granted for semester breaks; refunds will not be granted for annual permits after summer semester B term and annual Faculty/staff permits after fall semester.

(d) A reserved (A) parking permit holder who requests a refund will relinquish the right to repurchase the reserved permit.

(e) Any outstanding fines or fees will be deducted from the refund amount.

(E) Campus shuttle. During fall, winter, and spring semesters, Monday through Friday, the campus shuttle provides transportation to and from Raider lot twenty, the residential communities, and the McLin gym at the Nutter center. Shuttle service is not available during university observed holidays, and breaks. Schedules are posted at the stops and are available on the shuttles, at the parking and transportation office, and at http://www.wright.edu/parking-and-transportation.

(F) Violations and fines. This policy applies to all vehicles operated on campus including but not limited to motor vehicles, motorcycles, and bicycles.

(1) Parking violations. The following parking violations are subject to a fine of twenty-five dollars to two hundred fifty dollars.

(a) Parking in a handicap space, or in the striped access aisle, without a legal handicap license plate or permit. According to the laws of the state of Ohio, a first violation is punishable by a minimum fine of two hundred fifty dollars, not to exceed five hundred dollars, plus any towing charges.

(b) Obstructing a fire lane, the flow of vehicular or pedestrian traffic, parking in any part of a road, pedestrian/handicap access (one hundred dollar fine, plus towing fee).

(c) Parking in any area not designated for parking, disregarding painted lines, or not entirely within one space (fifty dollar fine, plus the cost to repair any damage to university property).

(d) Displaying an illegal parking permit, a permit reported lost or stolen, or a permit that is reproduced or altered (one hundred dollar fine, plus towing fee).

(e) No/improper or improperly displayed permit in reserved (A), faculty and staff (B), state/United States government, service, vendor, visitor, or any space other than student commuter or resident spaces (fifty dollar fine).

(f) No/improper or improperly displayed permit in student commuter or resident spaces (twenty-five dollar fine).

(g) Parking in excess of posted time limit (twenty-five dollar fine).

(2) Violators of the university parking policy may be referred to appropriate authorities for disciplinary action in addition to paying outstanding fines and towing charges. A student may be referred to the office of student affairs. A faculty or staff member may be referred to his/her dean or department director, and his/her vehicle may be impounded.

(3) A hold will be placed on a student's registration and transcript if he/she has one hundred dollars or more in unresolved fines. The department of parking and transportation reserves the right not to issue a permit to any person with one hundred dollars or more in unresolved fines.

(G) Towing a Vehicle.

(1) Vehicles may be towed for the following violations:

(a) The vehicle is parked in a manner that creates a hazard to safety or construction progress or that obstructs or impedes the flow of vehicular or pedestrian traffic.

(b) The vehicle is parked with an illegal or invalid permit.

(d) An unauthorized vehicle is parked in a handicap space, reserved space, visitor lot, gated lot, state/United States government space, service/vendor space, or any other restricted space.

(e) The vehicle is obstructing a fire lane.

(2) Vehicles will be continued on the eligibility list for towing until fines are paid to less than one hundred dollars. The university is not responsible for damage resulting from vehicle towing or any other condition as defined by this rule or by Chapter 4511. of the Revised Code.

(H) Fine payments.

(1) Fines may be paid with check, Visa, MasterCard or Discover card online through parking services or by mailing the violation notice with the appropriate fine amount to the department of parking and transportation. Do not mail cash; a canceled check, money order stub, or bank statement will serve as a receipt. The violation notice should be included with the fine payment.

(2) Any violation notice that has not been paid or appealed within one month of issuance shall be considered unresolved.

(3) A fine must be paid in total; partial fine payments cannot be accepted.

(I) Appeals.

(1) Appeal forms and information concerning the appeal procedure are available online through parking services. Appeals must be filed within one month of issuance of a violation notice. The committee, consisting of one student government member, one faculty member, and one staff member, has been established to ensure fairness and equality of treatment.

(a) Before submitting an appeal, please be aware that the Appeal board will not overturn citation appeals based on certain criteria.

(b) By filing an appeal, you are verifying that you have now read, understand, and will comply with the WSU Parking policy.

(2) Fines for violations that have been appealed and denied are due immediately upon receipt of the appeal denial notification.

(3) Three appeals per semester will be approved for any permit not displayed if the permit holder parked in the appropriate lot space.

(4) A reappeal decision will be made by the chair of the Advisory and Appeals committee. Reappeal forms are available by emailing parking@wright.edu. A reappeal must be filed within two weeks of the decision of the Appeals committee.

(J) Amendments. The parking advisory and appeals committee and the department of parking and transportation reserve the right to make amendments to the university parking policy.

(K) Parking Permit Fees

Parking fees shall be established within the annual fiscal year budget process. Current fees are available at: http://www.wright.edu/parking-and-transportation.

Last updated June 11, 2021 at 9:10 AM

History

Effective: January 19, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-03 Environmental health and safety.

(A) Purpose. Wright state university strongly believes the position that it is the university's legal and moral obligation to provide employees, students, and visitors an environment to work, study, visit and conduct research that will be conducive to their health, safety, and well-being. Consistent with the university's mission Wright state is also committed to excellence in environmental stewardship on campus as well as within surrounding communities and globally. The university holds this responsibility at a level commensurate with other goals and values of the university.

The high priority assigned to this issue is reflected in the university's strategic plan, which includes sustainability as one of its core values and the encouragement and support of professional development and wellness of faculty and staff as an objective.

This policy establishes an environmental health and safety management system that will allow the university to meet these commitments.

(B) Scope.

The university president maintains ultimate responsibility for environmental health and safety on campus. The university, through the office of the president, has designated the department of environmental health and safety (EHS) as the departmental unit responsible for reviewing environmental health and safety rules and best management practices applicable to university operations. All levels of management, from the president to the individuals who directly supervise our faculty, staff and student employees as well as faculty who teach and conduct research and the staff who provide everyday services for the university are expected to be knowledgeable to their responsibilities as they relate to workplace safety and environmental protection. The scope of this policy is to:

(1) Prevent occupational and non-occupational injuries and illnesses;

(2) Provide facilities that are operated, designed, constructed, and/or renovated with consideration to applicable environmental health and safety rules and best management practices;

(3) Ensure compliance with applicable federal, state, and local environmental health and safety rules and regulations by promoting awareness throughout campus through education and training.

(4) Establish environmental health and safety goals for university employees.

(5) Ensure continual campus improvement in environmental health and safety performance.

(1) President and provost. Maintain the university's commitment to environmental health and safety. Promote a philosophy that environmental health and safety on campus is everyone's responsibility and provide the authority and resources by which delegated departments and individuals can accomplish the environmental health and safety considerations of their activities.

(2) Vice presidents and deans. Define responsibilities and extent of authority for environmental health and safety throughout their organizations. Endorse the establishment of environmental health and safety related goals for their respective units. Endorse the establishment of environmental health and safety committees when warranted to provide a forum for campus involvement in the development of programs.

(3) Directors and chairs. Implement the authority provided to them by the vice president or dean throughout their unit. Work with the department of environmental health and safety to operate programs within their unit that meet or exceed established rules and regulations. Establish a program within their unit whereby environmental health and safety goals are given to employees and evaluate these goals annually. Ensure all employees under their supervision attend required environmental health and safety training.

(4) Managers, supervisors, and principal investigators. Attend environmental health and safety training as directed. Ensure employees are properly trained in occupational safety and health and environmental protection. Ensure work facilities, equipment, and tools are maintained in a clean and usable condition including, but not limited to, areas, equipment, and tools which, because of an employee's proximity to, or use of, places employees at an increased risk for injury or illness. Ensure work facilities, equipment, and tools designed for protection of the environment by limiting pollutant discharge are used and maintained in a clean and usable condition. Ensure proper corrective action is taken on any of their employees found not upholding their responsibility of this policy. The department of human resources shall be used as a resource for proper disciplinary procedures.

(5) Non-supervisory employees. Conduct their work activities in a safe manner and with regard to limiting the effect of their work on the surrounding environment including the discharge of pollutants to the air, water, or land. Utilize tools and equipment provided to them for the safe and environmentally protective accomplishment of all tasks. Such tools and equipment shall include, but not be limited to, personal protective equipment and pollution control devices. Attend environmental health and safety training as instructed by their manager or supervisor. Never work in a condition they feel is unsafe or creates an unnecessary negative impact on the environment and report such conditions immediately to their supervisor.

(6) Department of environmental health and safety (EHS). Responsible for the overall environmental health and safety program. Will work with other operating units on campus to determine program applicability, develop processes, identify training needs, train and/or assist in the development of departmental training, perform audits and inspections, perform sampling and analysis, ensure maintenance of records and submission of reports as required by applicable environmental health and safety rules, and track environmental health and safety metrics as a means of trending and university performance evaluation in environmental health and safety matters. Work with operating units to identify environmental health and safety goals for their employees. EHS is authorized to stop any work or operation it deems to be immediately dangerous to life and/or health or that is discharging pollutants to the environment in a manner inconsistent with applicable permits or environmental protection rules.

(D) Procedures.

The commitments of this policy will be met through university compliance with established programs developed under the guidance of EHS. All employees will be held accountable for their responsibilities as described in paragraph (C) of this rule. A key element for the successful implementation of this policy is the execution of the responsibility each employee has in ensuring proper training is given to applicable employees. The procedures for implementation of an EHS training program is listed in paragraph (E) of this rule.

Programs implemented by EHS as required under this policy are listed in this rule. All programs will be accessible by contacting the EHS or electronically by visiting the EHS website (www.wright.edu/admin.ehs).

(1) Occupational safety and health. As a public employer Wright state university must maintain compliance with the state of Ohio's public employment risk reduction program. The purpose of this program is to ensure that public employees in the state of Ohio are provided with a safe and healthful working environment. Public employers are to furnish employees a place of employment free of recognized hazards that may cause death or serious physical harm. Ohio House Bill 308 (as amplified in rules under agency 4167 of the Administrative Code) incorporated by reference all of the Federal occupational safety and health administration standards found in the Code of Federal Regulations 20 CFR parts 1910, 1926 and 1928 as Ohio Employment Risk Reduction Standards. Environmental health and safety shall ensure compliance with applicable rules by developing, maintaining, and implementing the programs listed:

(a) Hazard communication

(b) Asbestos operations and maintenance

(d) Fall protection

(e) Materials handling and storage

(f) Lockout/tagout

(g) Electrical safety

(h) Noise and hearing

(i) Personal protective equipment

(j) Respiratory protection

(k) Toxic and hazardous substances

(l) Laboratory safety

(m) Contractor safety and health

(n) Bloodborne pathogens

(o) Occupational health and medical surveillance

(2) Radiation safety. Wright state university is authorized to use radioactive materials and radiation-producing devices under specific licenses and registrations issued by the Ohio department of health contingent upon the appointment of a radiation safety committee (RSC) and a radiation safety officer (RSO). Together the RSC and RSO shall develop, maintain, and implement a radiation safety manual consistent with applicable rules to provide a university wide radiation safety program. The radiation safety manual shall contain policies and procedures established by the RSC for the comprehensive implementation of standards, procedures, and regulations set by federal and state agencies for the safe use of radioactive material and radiation producing devices. The strict observance by all users of radioactive material or radiation producing devices to the provisions of the radiation safety manual is required.

(a) Radiation safety committee. The RSC is established by and responsible to the vice president for research and graduate studies and consists of a chair, a representative of university administration, the RSO, and minimum of five authorized users of radioactive materials or radiation producing devices. The role of the RSC is to:

(i) Have responsibility and authority for radiation safety policy in all areas of the university and for all activities under the jurisdiction of the university.

(ii) Shall institute and periodically review university procedures for compliance with state and federal regulations and shall exercise the responsibility of the university for minimizing radiation exposure to students, employees, the public, and the environment; maintaining off-site radiation releases as low as reasonable achievable; and maintaining proper licensing and registration of radioactive materials and radiation producing devices.

(iii) Establish criteria for the qualification of users and for evaluation of proposed uses of radioactive materials and radiation producing devices.

(iv) Periodically review all aspects of the radiation safety program, including records, and shall have approval authority for radiation safety and control procedures implemented by the RSO.

(v) Shall act, subject to review by the vice president for research, in all matters of disputed policy or procedure.

(vi) Assure any person using radioactive materials or radiation producing devices is qualified by training and experience, has adequate facilities for safe use, and proposes safe use with adequate radiation safety precautions.

(b) Radiation safety officer. The RSO acts upon the guidance of the RSC and is appointed (with input from the vice president for research and graduate studies) by and reports to the director of environmental health and safety. The RSO has the authority to discuss and/or report any organizational, procedural, or safety issue with the vice president for research and graduate studies while carrying out their duties. The role of the RSO is to:

(i) Implement radiation safety control procedures in accordance with RSC approved policies and radiation safety standards established by the Ohio department of health and the radioactive material license and radiation producing device registrations.

(ii) Identify radiation safety problems, stop unsafe operations, and/or initiate, recommend, or provide corrective actions and verify the implementation of corrective actions.

(iii) Maintain records of the receipt, storage, use, transfer, and ultimate disposal of all licensed and registered radioactive material and radiation producing devices.

(iv) Provide initial and refresher safety training to users of radioactive material and radiation producing devices.

(v) Maintain records of personnel and use areas.

(vi) Serve as university representative during Ohio department of health inspections of university facilities, records, and use areas.

(vii) Review and update, with guidance from the RSC, the radiation safety manual and distribute to all users of radioactive material and radiation producing devices.

(viii) Provide advice and assistance to the RSC and principal investigators concerning containment procedures and practices, laboratory security, recommended laboratory containment equipment, rules, regulations, and other matters as may be necessary.

(3) Biological safety. Wright state university faculty, staff, and students use various biological materials during certain research and teaching activities. The university shall establish an Institutional biosafety committee (IBS) and employ an institutional biological safety officer (IBSO) who together shall develop, maintain, and implement a biological material safety program consistent with approved guidelines of the centers for disease control (CDC) and the national institute of health (NIH). The IBC shall establish committee guidelines and policies and develop, maintain, and implement an institutional biological safety manual consistent with applicable guidelines of the CDC and NIH to provide a university wide biological material safety program. The strict observance by all users of biological material to the provisions of the institutional biological safety manual is required.

(a) Institutional biosafety committee. The IBC is established by and responsible to the vice president for research and graduate studies and consists of a chair, a vice chair, the IBSO, faculty researchers, two non-affiliated members, and other members as needed or required. The role of the IBC is to:

(i) Advise the president, provost, associate provosts, vice presidents, deans, and department chairs on matters related to biohazards and biosafety with their respective areas of responsibility.

(ii) Develop, recommend, and implement policies and procedures for biological risk assessment and biological risk reduction throughout the university.

(iii) Develop emergency plans for the containment and resolution of accidental spills and other related emergencies with an emphasis on risk reduction, personnel protection, and environmental protection.

(iv) Oversee all research and teaching activities involving biohazardous agents including review and approval prior to initiation, annual reviews and updates, reviews of laboratory safety equipment and procedures, and certification of compliance with all applicable rules and regulations governing the use of biohazardous materials.

(v) As an agent of the institution, ensure that all principal investigators are sufficiently trained in appropriate containment practices, secondary containment procedures, accidental spill containment, and their responsibilities as principal investigators.

(vi) Advise and provide technical expertise, whenever possible, to the IBSO on matters regarding biosafety.

(vii) Conduct investigation of serious violations or problems and to make recommendations to the vice president for research and graduate studies for the resolution of continued non-compliance or serious infractions.

(b) Institutional biological safety officer. The IBSO acts upon the guidance of the IBC and is appointed (with input from the vice president for research and graduate studies) by and reports to the director of environmental health and safety. The IBSO has the authority to discuss and/or report any organizational, procedural, or safety issue with the vice president for research and graduate studies while carrying out their duties. The role of the IBSO is to:

(i) Conduct periodic inspections of laboratories to ensure compliance with established containment procedures.

(ii) Identify biological safety problems, stop unsafe operations, and/or initiate, recommend, or provide corrective actions and verify the implementation of corrective actions.

(iii) Investigate laboratory accidents and report prolems, violations and injuries or illnesses associated with biohazardous research activities, to the institutional biosafety committee.

(iv) Develop and implement emergency plans for handling accidental spills and personnel contamination.

(v) Provide advice and assistance to the institutional biosafety committee and principal investigators concerning containment procedures and practices, laboratory security, recommended laboratory containment equipment, rules, regulations, and other matters as may be necessary.

(vi) Provide oversight and assurance that laboratory safety containment equipment is functioning properly including field testing and certification, where appropriate, of all biosafety cabinets.

(vii) Serve as a member of the institutional biosafety committee.

(4) Fire and life safety. EHS shall work together with physical plant casualty prevention and risk management and insurance to develop fire and life safety programs to protect the students, employees, visitors, and contractors of Wright state university. EHS's main role is to ensure programs meet or exceed the fire and/or life safety aspects of 20 CFR 1910 subpart E, subpart K, an subpart L.

(5) Laser safety. EHS shall develop, maintain, ad implement a laser safety program designed to protect campus laser users from the damaging effects of laser radiation. The program shall be consistent with the American National Standard for Safe Use of Lasers, ANSI Z136.1-2007 and in compliance with applicable sections of 29 CFR 1910.

(6) Accident/incident/illness investigation. EHS shall develop, maintain, and implement an accident, incident, and illness investigation program designed to determine causes for accident, incident, or illness (or any near miss thereof) occurrence and develop and implement preventive measures. This program shall include a reporting method for accidents, incidents, and illnesses. EHS shall coordinate efforts with the office of general counsel to utilize workers compensation information to investigate trends and target prevention areas and reduce accidents, injuries, and illnesses occurring on campus while attempting to reduce overall workers compensation expenditures.

(7) Waste management. EHS shall develop, maintain, and implement chemical, universal, and infectious waste management programs in compliance with applicable Ohio environmental protection agency rules and a radioactive waste management program in compliance with applicable Ohio department of health rules. These programs will provide for the legal, efficient, and effective management of unwanted material generated by various university operations while protecting human health and the environment. These programs will not directly cover the disposal of ordinary refuse or the disposal of unwanted equipment. Separate programs operated by physical plant and excess and surplus property management include the recycling or disposal of this material.

(8) Environmental protection. Due to the varied nature of activities at Wright state university compliance with several environmental protection rules is necessary. These include, but are not limited to, programs covered by the Clean Water Act, Clean Air Act, Safe Drinking Water Act, and the Toxic Substance and Control Act. EHS shall work with affected departments to develop, maintain, and implement the various programs mandated under these acts which are applicable to the university.

(a) Drinking water management

(b) Storm water management

(d) PCB management

(9) Public health and sanitation. EHS shall work with physical plant, dining services, student union operations, and the Greene county combined health district to assist in the maintenance of facilities that provide adequate public health and sanitation. This shall include the swimming pool and dining establishments on campus as well as general public health and sanitation issues that may arise.

(10) Hazardous material transportation. EHS shall develop, maintain, and implement a hazardous materials transportation program in compliance with applicable department of transportation rules. The purpose of this program is to ensure any individual or department on campus whose operation affects the safe receipt or transportation of hazardous material to or from campus is trained as required and that hazardous material is properly packaged and labeled. Depending on the nature or the hazardous material requiring transportation individuals may receive training directly from EHS or may be required to obtain proper training from another qualified trainer or training program.

(11) Hazardous material emergency response. EHS shall maintain a hazardous material response team to provide initial response to hazardous material releases on campus. Depending on the quantity, hazard type, and time of the release EHS is equipped to completely cleanup and mitigate most hazardous material spills. EHS shall maintain a trained staff to adequately access hazardous material releases and to determine if the release is within the capabilities of EHS to manage. Hazardous material releases not able to be managed by EHS shall be turned over to the jurisdiction of the Fairborn fire department who can utilize the local hazardous material response team as needed.

(E) Training and recordkeeping.

(1) EHS shall develop and provide training programs as required by applicable rules and regulations as well as training on industry accepted best management practices. Training programs will be provided by EHS tailored to groups of employees based on their level of administrative management, supervisory or non-supervisory responsibilities and their job duties. Training programs may be provided by EHS to managers, supervisors, and principal investigators in a train-the-trainer style. These train-the-trainer programs will be designed to allow for the manager, supervisor, or principal investigator to provide job specific training to their employees.

(2) EHS shall establish outreach efforts to identify individuals on campus who require training. But it is the responsibility of individuals and departments as specified in paragraph (C) of this rule to fulfill the requirement of identifying faculty, staff, or students who require training and notifying EHS of this need. Training criteria shall be established by EHS for use by all employees to identify job specific required training for their position or their employees. This policy shall also be used by individuals to identify which EHS programs apply to them and their employees.

(3) New employee training. EHS shall develop, maintain and implement an Employee environmental health and safety training program to familiarize new employees with this Wright way policy and to communicate to them the programs managed by EHS, and other departments, that are operated to protect employees and minimize the university's impact on the environment. EHS shall utilize the resources of the department of human resources to ensure all new employees receive this training.

(4) EHS shall maintain records for all individuals when they provide the training. Recordkeeping for job specific training provided by managers, supervisors, or principal investigators to their staff is the responsibility of the manager, supervisor or principal investigator.

(F) Enforcement authority.

The department of environmental health and safety is authorized to ensure compliance with any programs or policies developed under the direction of Wright way policy 6001 unless such responsibility has been delegated to a committee established by an administrative office at the level of vice president or above. Compliance shall be accomplished by communicating identified deficiencies to the responsible manager or supervisor, who will take corrective action. When this course of action does not mitigate the deficiency the director of environmental health and safety shall work with the vice president, dean, director, or chair of the affected unit to implement corrective action. Final enforcement authority, if necessary, will come from the office of the provost.

Last updated June 11, 2021 at 9:10 AM

History

Effective: July 1, 2009
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-04 Pregnancy in the workplace and in academic and research settings.

(A) Purpose of policy. The policy on pregnancy in the workplace and in academic and research settings has been established in an effort to preclude harm being done to any pregnant woman and/or her unborn child by being exposed to biological, chemical, and/or physical agents while working or attending classes or other activities at the university.

(B) Procedures.

(1) All work areas, as well as academic and research settings, of the university where exposure to biological, chemical, and/or physical agents can occur shall be identified by the department of environmental health and safety. The department of environmental health and safety shall notify appropriate departmental directors of the identified areas and shall supply to those individuals boldly printed signs directing attention to the potential hazard. The signs shall advise any pregnant employee or student to contact her physician immediately concerning the potential of harmful exposure.

(2) Directors of all units/departments are responsible for posting such signs prominently in each identified location and are responsible for replacing such signs should they be damaged or lost.

(3) Information about specific biological, chemical, and/or physical agents to which exposure may occur can be obtained from the unit/departmental director or from the department of environmental health and safety.

(4) All job descriptions for positions in identified areas shall include a notice that the workplace may be hazardous to pregnant employees and/or their unborn children. This requirement applies to university employees, as well as to student employees.

(C) Employment and academic assistance. When a pregnant employee, student employee, or student has decided not to work in an area or attend a class which offers the potential for exposure to biological, chemical, and/or physical agents, that decision should be discussed with the following departments:

(1) Department of human resources for university employees and student employees.

(2) Academic advisor or department chair for students.

Last updated June 11, 2021 at 9:10 AM

History

Effective: May 31, 1999
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-05 Smoking.

(A) Introduction. In order to promote a healthy environment in which to work and learn for our students, faculty, staff and visitors, Wright state university, through this rule designates the Dayton and Lake campuses as tobacco-free spaces. Reports by surgeon generals for almost fifty years indicate that there is no safe level of cigarette smoke and tobacco is the leading cause of preventable death and disability in the United States. Furthermore, tobacco products are a leading cause of fires and campus litter.

This rule is a reflection of the university's obligation to provide members of the university community and visitors an environment conductive to their health, safety and well-being. The policy also underscores the value the university places on research-based knowledge translated into practice.

This rule establishes procedures governing the use of tobacco and related products on Wright state university campuses that are in line with the recommendations of the Ohio board of regents as well as the campus committee charged with researching the issue

(B) Rule statement. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright state university.

This rule applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

(1) Tobacco - defined to include any product that contains tobacco, is derived from tobacco or contains nicotine (or lobelia), that is intended for human consumption, or is likely to be consumed, whether smoked, heated, chewed, absorbed, dissolved, or ingested by any other means. This includes e-cigarettes and other electronic smoking devices, but does not include any cessation product approved by the United states food and drug demonstration for use as a medical treatment to reduce and eliminate nicotine or tobacco dependence.

(2) University facilities

defined as any facility or property owned, leased, or occupied by the university. This includes but is not limited to: classrooms, restrooms, auditoriums and arenas, residence halls, offices, lounges, dining area, recreational and athletic facilities, parking lots, rooftops, storage areas, garages, sidewalks, bridges and other walkways, and all extension locations.

(3) Tobacco promotion - advertising, sales and distribution are prohibited on campus grounds, in all university sponsored publications and at all university sponsored events. University affiliated organizations are prohibited from accepting any form of contribution including but not limited to, financial support, gifts (such as curriculum, book covers, speakers, etc.) or in-kind support from the tobacco industry for the sponsorship or promotion of any event or activity affiliated in any manner with the (college/university) or located on university grounds.

(D) Compliance. All members of the campus community share the responsibility for observing and enforcing this rule; and the success of the policy depends upon the thoughtful consideration of tobacco users and non-users. The primary goal of the university is to achieve one hundred per cent compliance with this rule using information, education and support (see paragraph (F) of this rule. It must be noted, however, that this rule will be enforced in accordance with existing complaint processes:

(1) Concerns about tobacco use should be respectfully addressed in the moment whenever possible.

(2) Continued concerns should be addressed to the appropriate unit head for review and action.

(3) For faculty, staff, and student employees, issues should be referred to the employing unit head.

(4) For students in the non-employment setting, issues should be referred to the office of community standards and student conduct.

(5) For volunteers and visitors, issues should be referred to the head of the hosting unit. Visitors refusing to comply may be asked to leave. For employees of contractors, violations should be referred to the project manager.

(E) Limitations. Tobacco use, including the sale, advertising, sampling and distribution of tobacco products and tobacco related items, may be permitted at certain university-sponsored events with approval of the provost or a designee. Additionally, use may be approved for controlled research or for educational, clinical, or religious ceremonies with prior approval of the provost.

(F) Cessation support. The university shall make available to faculty, staff and students comprehensive tobacco usage cessation programs including no cost or low cost counseling and medication based solutions.

(G) Rule administration. Appropriate signs indicating that tobacco use is not permitted will be posted throughout the campus at entrances and other appropriate locations on all academic buildings, administrative spaces, parking lots and athletic field. Students will be provided notice of this policy through student handbooks and personnel will be provided notice of this rule through personnel handbooks. University vehicles will display the international "No Smoking" insignia. Announcements will be made during home athletic events both before the event and during intermission, as well as at all school functions where deemed appropriate.

The university cabinet will facilitate the development of administrative guidelines and procedures as necessary to implement this rule beginning July 1, 2017 including provisions for notification, communications, training, signage, and complaint procedures.

Last updated June 11, 2021 at 9:10 AM

History

Effective: July 3, 2017
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-06 Drug-Free Workplace.

(A) General background. The Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendment of 1989 require all federal contractors, federal grant recipients, and recipients of any federal funds whatsoever to implement a comprehensive substance and alcohol abuse policy. Wright state university is considered a federal contractor under these acts and as such shall comply with all provisions of them. This policy shall apply to the entire university community: faculty, staff, graduate assistants, and students.

(B) Policy. The university is committed to maintaining a workplace free of illegal drugs or the unlawful use of alcohol. The university prohibits the possession, manufacture, distribution, dispensation, or use of illegal drugs and the unlawful use, possession, or distribution of alcohol or controlled substances on all university property and at any locations where employees or students are conducting university related business or activities and when using university vehicles or private vehicles on university business or in the conduct of university activities.

(C) Substance abuse counseling. Resource information regarding health and safety concerns about substance abuse and information regarding the availability of and/or referral to community based approved substance abuse counseling and rehabilitation services are available through a variety of university and community based services, including the:

(1) Raider alcohol and substance abuse awareness program.

(2) Wright state university psychological services center.

(3) Department of human services.

(4) Greene hall chemical dependency treatment services.

(D) Sanctions for violation of standards of conduct. Wright state university has used and will continue to use progressive discipline in administering sanctions for violations of this policy; however, the university reserves the right to determine when the serious nature of a violation or arrest without adjudication requires that the university take immediate action. Such action may include but is not limited to:

(1) Faculty and staff.

(a) Written reprimands.

(b) Transfer to other duties.

(d) Demotion.

(e) Termination.

(f) Referral to appropriate authorities for prosecution for violations of the standards of conduct described in this policy.

(2) Students.

(a) Disciplinary probation.

(b) Suspension.

(d) Referral to appropriate authorities for prosecution for violations of the standard of conduct described in this policy.

(3) Students, faculty, and staff may be referred to appropriate drug or alcohol abuse treatment facilities, as a condition of continued employment and/or student standing.

(4) Any member of the work force convicted of a violation of the criminal drug statutes occurring in the workplace shall notify the assistant vice-president for human resources within five days after such conviction. The university is obligated to notify federal contracting agencies/officials (if appropriate) within ten days after receiving notice of the conviction. Within thirty days after receiving notice of the conviction, the university shall take appropriate disciplinary action.

(E) University noncompliance sanctions. The federal government may suspend contract payments and/or terminate a contract. The government may suspend or debar (for a period not to exceed five years) the contractor if the head of the contracting agency determines:

(1) The contractor has made a false drug-free workplace certification.

(2) The contractor has violated the certification by failing to carry out the requirements.

(3) Such a number of the contractor's employees have been convicted of criminal drug statute violations occurring in the workplace as to indicate that the contractor has failed to make a good faith effort to provide a drug-free workplace.

(F) Related department of defense rules. Contracts or grants issued by the department of defense on or after October 31, 1988, are subject to regulation under the Drug-Free Work Force Act (as well as compliance with the Drug-Free Workplace Act and office of management and budget regulations).

(G) Policy review. The department of human resources with the assistance of the office of legal affairs, the division of student affairs, and the office of research and sponsored programs shall review this policy every two years to determine the effectiveness of the policy and to ensure that sanctions are being consistently enforced. When recommended, changes shall be forwarded by the department of human resources to appropriate authority for review and for amendment of this policy.

Last updated June 11, 2021 at 9:10 AM

History

Effective: February 1, 1991
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-07 Travel.

(A) General travel policy.

(1) To accomplish its stated purposes, the university authorizes its personnel (including students and other individuals on authorized university travel status) to engage in travel and provides budgetary funds for reimbursement of certain related costs.

(2) The authorizing department shall follow the guidelines in this policy when reimbursing travel costs incurred by consultants and independent contractors. However, a department has the option of reimbursing meals and incidental expenses at actual cost, with appropriate documentation.

(3) Reimbursement requests from university personnel shall be honored if the traveler received proper prior authorization and if the expenditures incurred were in accordance with the guidelines in this policy. Colleges and departments have full discretion as to the appropriate level of travel reimbursements, up to the maximum amounts allowed by this policy.

(4) These regulations apply to all university related travel expenditures including operating budgets (ledgers 2 and 4) and federal, private, and other grants unless the grantor specifically authorizes in writing that a different policy shall apply. The principal investigator of a research grant is responsible for complying with the travel regulations of the grantor. All incomplete expense reports requiring additional documentation or explanation/justification of travel expenses after initial review by the accounts payable office will be sent to the business manager of the applicable college/department for follow-up. Only substantiated expenses compliant with this policy will be reimbursed. A travel expense report checklist as well as a sample completed expense report can be found at the back of this travel policy and can also be found at http://www.wright.edu/admin/finanserv/forms.htm to help the traveler understand key components of this policy and to be used as an aid while on travel status.

(5) Where the traveler incurs and claims expense for which there is a lost or missing receipt, the traveler must include with the expenses report an itemized listing of those expenses with and explanation of facts surrounding the lost or missing receipt. Both the traveler and the supervisor must sign the listing. The template form to be utilized for this itemized listing can be found at the back of this travel policy and at http://www.wright.edu/admin/finanserv/forms.htm. This form must be used to document all missing receipts.

(6) Any exceptions to this policy must be approved in writing by the provost or appropriate vice president.

(B) Authorization of travel.

(1) All travel involving overnight lodging must be approved in advance of the travel by the individual (e.g., provost, vice president, dean, or director) responsible for the budgetary source of funds from which the expense is to be paid.

(2) After approval, the travel authorization form can be forwarded to the accounts payable office if the department wishes to encumber the amount of the travel.

(3) The approved travel expense report section of a travel authorization and travel expense report form certifies the propriety of all expenses listed as actually necessary to the performance of official university business. Upon completion of the travel, the white copy of the travel expense report form, along with appropriate itemized receipts, should be forwarded to the accounts payable office for reimbursement within sixty days of completing the trip. This form is to reflect all expenses related to the travel, including prepaid expenses (with a reference to the form used to make the prepayment) that may have been made utilizing a procurement card or departmental purchase order. Receipts of all expenses documented on the travel expense report must be attached to the form. It should be noted that missing receipts and other missing documentation to support travel expenses constitute the single largest factor in necessitating the return of the expense report to the college/unit and delaying the travel reimbursement. In addition, the business purpose of the trip must be documented within the expense report. This can be performed by including a copy of the conference itinerary, including the appropriate portion of the conference program, or any other means that clearly describes the business nature of the trip. A copy of any conference registration and itinerary is required to substantiate the dates of the conference and any included expenses such as meals. The travel expense report must be approved by the traveler's supervisor. Reimbursement requests submitted later than ninety days after the travel has been completed must be approved by the provost or appropriate vice president and may, due to internal revenue service regulations, become taxable income to the employee.

(4) A travel expense report must be submitted even if all expenses have been paid by the university through the use of a procurement card or other means and even if no personal reimbursement to the traveler is required. The report is needed to ensure compliance with university travel policies.

(1) The headquarters of an employee is the office address of his/her primary work assignment.

(2) The headquarters of an employee whose primary work assignment involves regularly scheduled and recurring travel shall be the place from which the employee can be dispatched most effectively in carrying out assigned duties.

(D) Prepayment of expenses.

All travel expenses shall be paid by the traveler and submitted for reimbursement on the travel expense report form. However, payment and reimbursement for airline tickets and conference or workshop fees may be made in advance of the travel. All conference/workshop registrations must include the portion of the conference/workshop program that details the business purpose and the various expenses included as part of the registration fee. This section of the conference/workshop program must also be submitted with the completed travel expense report.

(1) The university has a procurement card program whereby individuals or departments may be issued a university credit card for the purchase of goods and services for official university business expenses. Travel expenses, including airline tickets, conference fees, and hotel accommodations, may be charged to the procurement card. Currently, the limit for each travel procurement card transaction is one thousand five hundred dollars, with a five thousand dollar monthly limit. Whenever possible, use of the procurement card for travel expenses is strongly encouraged. The procurement card is available to all university personnel upon departmental approval. Applications may be obtained in the office of the controller or at https://www.wright.edu/internal/finserve/procard.htm. On all receipts submitted with the travel expense report that were paid using a credit card, the traveler must clearly indicate whether the credit card is a personal card or a Wright state university procurement card.

(2) If a department wishes to have a prepaid ticket forwarded to another city for use of a guest of the university, this request can be arranged through the university's preferred travel agency. The department can purchase these tickets using their university procurement card. In this instance, a travel authorization form is not required.

(3) In order to receive reimbursement for airfare or conference/workshop fees that have been paid in advance by the traveler, the employee must submit an approved DPO or purchase requisition (for an amount greater than one thousand dollars) to the accounts payable office, along with appropriate documentation. Alternatively, the traveler can attach appropriate documentation to an approved DPO or purchase requisition, send the approved form to the accounts payable office, and have the vendor paid directly.

(4) When a traveler has prepaid expenses included on the travel expense report, the traveler must include with the expense report an itemized listing of those expenses that total to the amount of prepaids listed on the face of the report. The template form to be utilized for this itemized listing can be found at http.//www.wright.edu/admin/finanserv/forms.htm. This form must be used to document all prepaid expenses.

(5) While the university's general policy prohibits cash advances, there are very unusual circumstances in which certain international trips (and in rare instances domestic trips) require the use of significant amounts of cash as the only means of payment. This would be when neither credit cards, checks, nor other electronic means of payment are accepted by the various vendors. In those limited instances, the traveler must fill out a "Request for Travel Advance" form which can be found at http://www.wright.edu/admin/finanserv/forms.htm. This form documents the request and circumstances requiring the need for a cash advance. The primary business manager of the college/unit must approve the request, and the form should be attached to either a departmental purchase order (if under one thousand dollars) or requisition (if greater than one thousand dollars). The advance is to be treated as a prepayment and accounted for as such when filling out the travel expense report at the conclusion of the trip. The advance will be charged to the travel FOAP and any excess cash at the conclusion of the trip will be submitted to accounts payable with the expense report where it will be deposited back to that same FOAP. All travel advances are the personal responsibility of the traveler. As this provision is to be used only in a very limited circumstances and is not simply an option of convenience for travelers, business managers in conjunction with the office of the controller will have final determination as to the need for an advance.

(E) Allowable transportation expenses.

(1) Automobile.

(a) Travel by privately owned automobile is authorized only if the owner of the vehicle is insured under a policy of liability insurance complying with section 4509.51 of the Revised Code, which requires the following coverage: twelve thousand five hundred dollars for bodily injury or death of one person in any one accident; twenty-five thousand for bodily injury or death of two or more persons in any one accident; and seven thousand five hundred dollars for property damage in any one accident. When an employee is traveling by privately owned automobile, the liability insurance of the owner of the vehicle and/or the driver of the vehicle provides primary coverage before any coverage purchased by the university.

(b) There will be no reimbursement from the university for any deductibles paid by an individual for business usage of a privately-owned automobile.

(c) Reimbursement for travel by privately owned automobile is authorized not to exceed the rate based on prevailing internal revenue service (IRS) regulations.

(d) Mileage is payable to only one of two or more employees traveling on the same trip and in the same vehicle. The names of all persons traveling on the same trip and in the same vehicle, as well as the employing department of each person, must be listed on a travel expense report.

(e) For automobile trips over seven hundred miles, the lower of actual mileage or round-trip coach air fare, whichever is lower, shall be the maximum amount reimbursed. Documentation must be included with the travel expense report to support the appropriate reimbursable amount. It is reasonable to include all necessary travel expenses when making the comparison of driving costs versus flying costs. These would include (for instance) airport parking, airport shuttle to/from the hotel, mileage to/from the local airport and parking at the hotel when driving. Flight pricing should be obtained at approximately the same time as the conference registration in order to obtain the most appropriate flight costs and should be the lowest fare available. Alternatively, a traveler may submit a request for reimbursement for a maximum of seven hundred miles of personal mileage without performing the cost comparison described here.

(f) When a department utilizes a university owned vehicle and is involved in an accident, the department is responsible for any applicable deductible.

(g) When a traveler chooses to use a rental agency vehicle for local use, the traveler should contact WSU's preferred agency for specific information. Rental rates were competitively bid and include drop off/pick up service at WSU and necessary liability and collision insurance charges. For all other rental agency vehicle use, the traveler should purchase liability insurance (one hundred thousand dollars/three hundred thousand dollars/fifty thousand dollars). The traveler should not elect to purchase collision insurance, which is provided by the university policy. Please refer to "Wright Way Policy 2601.3" for more information about rental vehicles. While on overnight travel status, the traveler should consider rental vehicles only when they are estimated to be cheaper than any necessary taxi/shuttle fees. The most economical vehicle should also be selected. The traveler should always reserve and pay for a rental vehicle using a university procurement card.

(i) Rental agency vehicles used within the United States for official university business.

The traveler should always reserve and pay for a rental vehicle using a university procurement card. In such instances, the deductible on collision insurance may be covered by university procurement card. Otherwise, the department responsible for renting the vehicle will pay any applicable deductible.

(ii) Rental agency vehicles used outside the United States for official university business.

The traveler must purchase the mandatory/compulsory/statutory limits of liability insurance required by the foreign country in which the traveler is conducting official university business. It also is mandatory that the traveler purchase collision insurance. The university's foreign liability policy will provide excess liability limits, if necessary.

(iii) Summary of guidance requiring purchase of insurance when renting a vehicle:

Guidelines for purchasing insurance when renting a vehicle outside the United States

Liability insurance - purchase the minimum amount of insurance required by the host country. Additional coverage is provided by the university's foreign liability insurance policy.

Collision insurance - purchase. The department is responsible for any deductible.

Inside the United States

Method of Payment

		University Procurement Card	Other form of Payment
Rental Agency	WSU Preferred Provider (currently Enterprise)	Liability - Not Required. Included in Contract with Preferred Provider.	Liability - Not Required. Included in Contract with Preferred Provider.
		Collision - Not required. Included in Contract with Preferred Provider. Collision Deductible = zero dollars	Collision - Not required. Included in Contract with Preferred Provider. Collision Deductible = zero dollars
	Other Provider	Liability - Must elect to purchase one hundred thousand dollars/three hundred thousand dollars/fifty thousand dollars coverage.	Liability - Must elect to purchase one hundred thousand dollars/three hundred thousand dollars/fifty thousand dollars coverage.
		Collision - Covered by university policy.	Collision - Covered by university policy.
		Procard may pay deductible	Department pays deductible

(2) Common carrier.

(a) Payment or reimbursement is authorized at the lowest available rate. Airline reservations should be made as early as possible to take advantage of super saver and other discounted rates. The least expensive mode of travel should always be chosen giving consideration to constraints on time, value of employee time, elimination of overnight lodging, and cost of meals. In those circumstances when flights are cancelled due to actions by the airlines or other unforeseen circumstances of the traveler, all credits received by the traveler should be tracked by the traveler and business unit in order to utilize the credit on a future travel. It is expected that these credits may not always be able to be utilized, but it is still encouraged that non-refundable tickets (which result in the creation of credits as opposed to refunds) be purchased rather than purchasing the much more expensive refundable airline tickets simply to receive a refund should a cancellation occur.

(b) This expense must be listed on a travel expense report and be accompanied by receipts.

(3) Other aircraft.

(a) Under no circumstances is an employee to:

(i) Fly personally owned aircraft on university business

(ii) Fly with anyone who is not an approved charter operator (see "Risk Management" website for approval information)

(iii) Arrange a charter flight with anyone who is not an approved charter operator

(iv) Authorize anyone to fly their own aircraft or charter an aircraft on university business

(b) In the event a private charter is necessary, approval to hire a charter must obtained from the vice president for business and fiscal affairs (or designee) and the charter company must be approved by the office of risk management prior to signing a charter contract.

(4) Expenses must be listed on the travel expense report and be accompanied by receipts.

(5) Frequent flyer credits.

Frequent flyer credits earned by university employees for travel on university business cannot be used for personal travel. There credits must be applied towards future university travel.

(6) Other transportation expenses.

(a) Reimbursement can be claimed for ferry, bridge, highway, and tunnel tolls. Receipts are not required.

(b) Reimbursements can be claimed for parking charges and taxi fares. A receipt is required for each item of expense greater than five dollars. Best efforts should be made to park personal vehicles at airports utilizing the least expensive airport rate for trips exceeding forty-eight hours.

(c) Any other out of pocket expense, such as road service and towing charges, directly chargeable to the operation of a university owned vehicle and incurred while traveling in such vehicle, can be reimbursed subject to approval by the director of the department of parking and transportation.

(d) Expenses must be listed on a travel expense report and be accompanied by receipts.

(F) Allowable living expenses.

The following allowable living expenses are university guidelines. The provost or appropriate vice president or dean can impose additional limits or restrictions.

(1) Lodging.

Exceptions to the lodging guidelines will be made only when approved by the provost or by the appropriate vice president or dean.

(a) Employees are asked to avoid luxury type suites or hotels whenever possible (unless they are the site of a conference). The employee should ask for the best corporate or academic rate available.

(b) Travel agents are often able to arrange discount room rates for Wright state travelers, except where blocks of rooms are reserved for a conference or workshop.

(c) Lodging can be claimed only if the travel destination is thirty miles or more from the employee's home or from the employee's primary work location, whichever mileage is less.

(i) An employee authorized to travel on official university business may claim reimbursement for lodging cost not to exceed the single room rate, including tax. The authorizing department has the final determination as to the amount of the reimbursement, subject to the limitation.

(ii) Receipts for lodging must be submitted with a travel expense report form.

(iii) Reimbursement for noncommercial lodging in a private dwelling is limited to fifteen dollars per calendar day. The employee must provide some form of receipt.

(2) Meals.

(a) Consistent with internal revenue service regulations, employees may not be reimbursed for meal expenses unless traveling on overnight status. When the traveler is off campus on one-day trips, meal expenses are the responsibility of the traveler.

(b) Reimbursement is permitted when the employee is engaged in legitimate business activities with nonemployees of the university. Appropriate documentation (receipt with business purpose, persons in attendance, amount, date, etc.) is required.

(c) Allowable rates for meals when employees are on overnight travel status are based on prevailing internal revenue service regulations. When overnight travel requires a portion of a day, employees can claim reimbursement for meals according to the allowable rates. Receipts are not required. Effective July 9, 2012, the meals diem rate for domestic travel is forty-six dollars per day. The per diem should be prorated for partial days as follows:

(i) Breakfast ten dollars: must be on authorized travel status prior to eight a.m.

(ii) Lunch fourteen dollars; must be on authorized travel status prior to noon.

(iii) Dinner twenty-two dollars; must be on authorized travel status prior to five p.m. and return after seven p.m.

(iv) The above allowable rates include tax and gratuities.

(d) However, when traveling to a high cost area, federal tax regulations allow for a fifty-one dollars per diem. Receipts are not required. The per diem should be prorated for partial travel days as follows:

(i) Breakfast eleven dollars; must be on authorized travel status prior to eight a.m.

(ii) Lunch fifteen dollars; must be on authorized travel status prior to noon.

(iii) Dinner twenty-five dollars; must be on authorized travel status prior to five p.m. and return after seven p.m.

(iv) The allowable rates listed in this rule include tax and gratuities.

(v) The high cost areas included in this policy are: Atlanta, Georgia; Atlantic City, New Jersey; Baltimore, Maryland; Boston, Massachusetts; Chicago, Illinois; Denver, Colorado; Dallas, Texas; Detroit, Michigan; Houston, Texas; Indianapolis, Indiana; Las Vegas, Nevada; Los Angeles, California; Nashville, Tennessee; New Orleans, Louisiana; New York City, New York; Newark, New Jersey; Newport, Rhode Island; Orlando and Tampa, Florida; Philadelphia and Pittsburgh, Pennsylvania; Phoenix, Arizona; Providence, Rhode Island; Salt Lake City, Utah; San Diego and San Francisco, California; Seattle, Washington; St. Louis, Missouri; Washington, D.C.; and, all destinations outside the continental United States.

If the actual travel location happens to be a suburb or location adjacent to one of the above cities that the traveler believes is still within the high cost locality as defined by the internal revenue service, it is the traveler's responsibility to provide substantiation of that fact by attaching documentation to the travel expense report demonstrating that fact. However, this does not extend to other cities or areas not specifically identified in this policy.

(e) When traveling to an international location as defined by the U.S. department of state, travelers are to use the meals per diem rates provided by the department of state. The daily per diem rates can be found at http://aoprals.state.gov/web92/per_diem.asp. These rates differ by countries and cities. The rates are updated monthly. Therefore, the traveler should take care to utilize the website and to choose the appropriate rate for the month during which the travel occurred. The per diem rates to be used are labeled "M & IE Rate." If it is necessary to break daily rates down by individual meals due to partial visits to a particular city/country, the percentages to be allocated to each meal are: breakfast - twenty per cent, lunch - thirty per cent, and dinner - fifty per cent. It is also important to note that unless the traveler is actually within the city limits of a particular city, the traveler must use the per diem rate for the city listed at "Other" regardless of how close the traveler is to a particular city.

(f) When meals are included in a conference or in air fare, no reimbursement for those meals will be permitted as part of the per diem rate. When a conference provides hors d'oeuvres as a meal, it is the traveler and supervisor's judgment as to whether it is sufficient sustenance to be considered a meal.

(g) Expenses incurred for entertainment or alcoholic beverages are considered personal and are not reimbursable.

(h) Some conferences assess a separate charge for meals or banquets that are provided during the period of the conference. When these meals are offered at the conference site with the expectations that all conference participants are to attend, these costs will be reimbursed in lieu of the standard per diem charge. If the meal is offered at an off location, the cost will be reimbursed only if the traveler can demonstrate the business purpose or relationship to the conference consistent with paragraph (F)(3)(c) of this rule.

(3) Miscellaneous living expenses.

(a) Expenses incurred for laundry, dry cleaning, and pressing can be reimbursed if the employee is on continuous travel status in excess of one week without returning home.

(b) Expenses incurred for special purchases essential for the fulfillment of the travel or work assignment can be reimbursed upon approval by the head of the employee's department.

(c) Costs for conference excursions or other optional events are allowable only if they are business or scholarly purposes. These items must be pre-approved by the supervisor and chair/director, and a description of the excursion provided with a memorandum documenting the business purpose must be attached to the travel expense report. It is expected that very few of these offerings meet these business criteria. Almost all principally for social and/or recreational purposes and should be the responsibility of the traveler. Personal phone calls are limited to one call per day while on authorized overnight travel status. Reimbursement of personal phone calls for excessive time/number of calls is at the discretion of the department. In addition, other types of phone charges relating to items such as faxing or modem usage while conducting university business can be reimbursed.

(d) Reimbursement of miscellaneous expenses as described in this section can be claimed in addition to the maximum allowed for lodging and meals while an employee is authorized to travel on official university business. Such expenses must be itemized separately on a travel expense report form and be accompanied by receipts.

(4) Tips. Reasonable attempts should be made to obtain receipts that are provided. Reimbursement for tips without receipts will require an itemized list of the tips provided, including the amount and purpose of each tip. Tips for meals, however, are provided for in the per diem reimbursement discussed in paragraph (F) of this rule. Additional tips for meals are not subject to reimbursement.

(5) Extended travel days. When a traveler extends his or her trip in excess of the number of days of a conference by either arriving to the travel destination early or staying later than the end date of the conference in order to conduct additional university business, it is imperative that the traveler document with a memo or similar documentation the business nature of the extension with an explanation of its purpose, other third parties involved, itemized receipts of additional expenses as allowed by this policy, and approval by the supervisor/business manager denoting agreement with the extension as a proper Wright state business expense. If available, attach agendas and/or itineraries as part of this documentation. However, as part of the original travel purpose the traveler may arrive at the destination the day before or depart the day after the conference, if starting and/or ending times of the conference necessitate such scheduling. While not preferred, this will be acceptable with supervisor approval.

(G) Nonemployee travel expenses. If a nonemployee accompanies the employee on official university travel, the university will pay for the employee's expenses only. Any expenses incurred because of or by the nonemployee are not the responsibility of the university.

(H) Exceptions. Any requests for exceptions to this policy should be submitted in writing to the provost or responsible vice president, describing the circumstances that justify an exception. Exceptions must always satisfy the requirement that the expense was actual, necessary, and reasonable under the circumstances.

(I) Local travel.

(1) Local travel is defined as that travel which does not require overnight lodging.

(2) Mileage reimbursement for local travel will be calculated providing consideration to the employee's normal commuting expense. Therefore, when performing any local travel outside of the normal commute to and from an employee's primary work location, the reimbursement business miles shall be calculated as the total miles driven that day for all legs of all trips less the employee's normal commuting miles between home and the employee's primary work location. Mileage to and from the airport is part of an overnight travel is not considered local travel. Therefore, it is not necessary to subtract normal commuting miles when calculating the mileage reimbursement.

(3) Reimbursement cannot be made for commuting, regardless of the day of the week or the number of trips in a day.

(4) An account of short trips (mileage and related expenses, except registration fees) should be recorded on a monthly local travel expense log which can be found at http://www.wright.edu/administration and accumulated and submitted for reimbursement for a period of time, not to exceed one month. The business purpose for each local trip must be documented on the monthly local travel expense log with all appropriate receipts attached. This provision applies to all mileage reimbursements, including overnight travel. If there is local vicinity travel (travel incurred while at the destination) included in the request for reimbursement, this travel must also be documented as described in this provision.

(5) Registration fees for local seminars and conferences should be processed on the university's procurement card "ProCard", or a department purchase order (DPO), or purchase requisition (for an amount greater than one thousand dollars). However, a department should not use the procurement card to reimburse another department within the university a journal voucher should be used in those instances.

(6) The monthly local travel expense log should be forwarded to the accounts payable office, along with an approved DPO, if the reimbursement is in excess of two hundred dollars. When the reimbursement is two hundred dollars or less, the log and an approved petty cash voucher should be presented to the office of the bursar. However, for employees located at an off-campus site, all monthly local travel expense logs can be attached to a DPO and submitted to accounts payable for processing.

Violations of these travel policies may result in revocation of travel privileges for further disciplinary actions

(J) International travel

(1) Travel registration

All faculty, staff, and students who plan to travel abroad to participate in a university-affiliated activity or official university business including but not limited to traditional study abroad, exchange programs, internships abroad, international service learning, university courses and university research, are required to contact the university center for international education (UCIE) and complete the registration process in advance of finalizing travel arrangements. Where applicable, the registration process includes completing the WSU orientation as well as providing all releases, authorizations and waivers, intended itinerary, emergency contact information, and obtaining travel insurance.

(2) Travel assistance

All international travelers are required to obtain international SOS travel assistance. International sos travel benefits include access to medical clinics, emergency evacuation services, repatriation services and twenty-four seven access to a service representative from anywhere in the world. As a further precaution, individual travelers are encouraged to enroll in the U.S. department of state STEP program.

With respect to paragraph (J) of this rule, any payments made to or on the behalf of, the traveler which exceeds the limit of insurance coverage or are given as an emergency cash advance are to be fully reimbursed to Wright state.

(3) Health insurance

All travelers are required to have proof of international health coverage. Travelers who already have a health insurance plan are encouraged to check their plan for coverage while traveling abroad.

(4) Compliance with laws, regulations and rules governing foreign travel.

(a) The U.S. department of state, bureau of consular affairs maintains a website that posts current travel alerts and warnings. The center for disease control and prevention (CDC) also posts travel health issues, like disease outbreaks, special events or gatherings, and natural disasters in specific international destinations.

University faculty, staff and student travelers are advised to check these websites for these advisories and exercise appropriate caution when traveling to any areas that have been issued alerts. WSU faculty, staff, and students participating in a university affiliated activity or official university business are prohibited from traveling to locations where a U.S. dept. of state warning level three or four and/or where a CDC travel health warning level three is in effect, except with prior written approval from the provost.

(b) Faculty, staff and students must determine if export control and trade regulations apply to their travel. Travel to and conduct of business in certain countries identified by the US dept. of the treasury, office of foreign assets control (OFAC) will be restricted until appropriate government authorization is received. This process could take up to six months or more. See OFAC's website for current information or contact WSU's export compliance officer at exportcompliance@wright.edu.

(c) All federally funded travel must comply with the federal travel regulation which enumerates travel and relocation policy for all Title 5 executive agency employees and the Fly American Act or 49 U.S.C. 40118 which required federal travelers to use the United States air carrier service for all air travel and cargo transportation services funded by the United States government. All foreign travel on grants must be approved in advance by the office of research and sponsored programs (RSP). Use banner account code 746900 to complete the department information on the chromeriver travel authorization and submit to RSP for approval with flight itinerary. Upon returning from foreign travel, the chromeriver expense report with all receipts must be approved again by RSP.

Last updated November 1, 2024 at 1:19 PM

History

Effective: November 30, 2020
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-08 Nonoccupational exposure to bloodborne pathogens.

(A) Purpose. To address the health concerns related to non-occupational exposures to bloodborne pathogens to university students, employees, and volunteers.

(B) Scope.

(1) This policy covers the process and financial responsibilities of university students, employees, volunteers, and Wright state university concerning medical services provided following non-occupational exposures to blood or other potentially infectious material (OPIM).

(2) This policy does not cover occupational exposure to blood or OPIM. Procedures for addressing occupational exposure can be found in the university's exposure control plan available from the department of environmental health and safety.

(1) Bloodborne pathogens

pathogenic microorganisms and viruses that are present in human blood that can cause disease in humans. These pathogens include, but are not limited to, hepatitis virus (HBV) and human immunodeficiency virus (HIV).

(2) Exposure - eye, mouth, mucous membrane, non-intact skin, or parenteral contact with blood or other potentially infectious materials.

(3) Immediate health care services - may include any of the following:

(a) Medical counseling and associated services provided immediately following the exposure to document the route of exposure and circumstances related to the incident and provide recommendations for further medical services.

(b) Blood tests to monitor for potential infectious agents/antibodies per "Public Health Service Guidelines," including the costs for testing a source individual.

(4) Non-occupational exposure - Exposure to blood or OPIM by university employees, students, or volunteers which occurs while on campus or off campus in an academic or research setting or while providing a service for WSU or in support of the activities of WSU. This category applies to university employees only under the following conditions:

(a) The employee is in a non-work status and is exposed to blood or OPIM while providing a service for WSU or in support of the activities of WSU.

(b) The employee is on official work status and becomes exposed to blood or OPIM while conducting activities not normally associated with their job description.

(5) Other potentially infectious material (OPIM) - human blood, human blood components, and products made from human blood; semen, vaginal secretions, cerebrospinal fluid, synovial fluid, pleural fluid, pericardial fluid, peritoneal fluid, amniotic fluid, saliva in dental procedures, any body fluid visibly contaminated with blood, and all body fluids in situations where it is difficult or impossible to differentiate between body fluids; and/or any unfixed tissue or organ (other than intact skin) from a human (living or dead); human immunodeficiency virus (HIV) containing cell or tissue cultures, organ cultures, and HIV or HBV containing culture medium or other tissues from experimental animals infected with HIV or HBV.

(6) Person-in-charge - Any person who is responsible for and/or supervises activities of other people who have non-occupational exposures. This person may be a supervisor, principal investigator, department chair, director, clinical instructor, or a person in charge of a university sponsored program.

(7) Source individual - Individual, living or dead, whose blood or other potentially infectious materials may be a source of exposure to blood or other potentially infectious material(s). Examples include, but are not limited to, hospital and clinic patients; clients in institutions for the developmentally disabled; trauma victims; clients of drug and alcohol treatment facilities; residents of hospices and nursing homes; human remains; and individuals who donate or sell blood or blood components.

(8) Volunteer - uncompensated individuals who perform work or provide services to WSU, support activities of WSU, or to gain experience in specific endeavors.

(D) Responsibilities

(1) Office of the provost- provide a funding account to pay for medical services provided under this policy that are not deemed the responsibility of the exposed individual or off-site clinic or location.

(2) Environmental health and safety

(a) Develop, review, and revise as necessary this policy.

(b) Manage the reporting process established in this policy.

(c) Ensure the proper distribution of funds from the account established under this policy to pay for costs over and above the personal insurance coverage of the exposed individual that are the responsibility of Wright state university.

(3) University units working in a volunteer or didactic manner with an off-site facility (includes the Boonshoft school of medicine and the college of nursing and health)

(a) For those off-site facilities capable of providing immediate health care services (i.e., hospitals, urgent care facilities) the university unit shall develop and implement contractual agreements with the off-site medical facilities that stipulate the responsibility of the medical facility to provide, at their cost, all immediate health care services in keeping with the current "Public Health Service Guidelines for the Management of Occupational Exposures to HBV, HCV, and HIV and Recommendations for Postexposure Prophylaxis" for any university student, employee, or volunteer who may experience a non-occupational exposure to blood or OPIM while performing duties at the off-site medical facility.

(b) The university unit shall assume financial responsibility, when an off-site medical facility fails to do so contrary to the established contractual agreement, for any immediate health care service provided as a result of their student, volunteer, or employee experiencing a non-occupational exposure to blood or OPIM.

(4) Person-in-charge

(a) Ensure anyone serving under their supervision who experiences a non-occupational exposure is provided immediate health care services as described in this policy.

(b) Ensure Wright state university "Occupational/Non-Occupational Injury/Illness and Incident Report," available from environment health and safety (EHS), is completed and submitted to EHS following any non-occupational exposure to anyone serving under their supervision.

(c) In cases when the exposure is a result of a needlestick ensure a BWC "Sharps Injury Form Needlestick Report," available from EHS, is completed and submitted to EHS.

(5) Exposed individual.

(a) To ensure coverage under this policy the individual shall follow all pre and post exposure procedures, including, but not limited to, the use of universal precautions and all applicable procedures set forth in paragraph (E) of this policy as well as any procedures established by their college or university unit.

(b) Submit for coverage under their personal health insurance the costs for health care services, not otherwise covered under this policy, following a non-occupational exposure to flood or OPIM.

(E) Procedures

(1) When a university student, employee, or volunteer experiences a nonoccupational exposure as defined in this policy they should immediately wash the injury site with soap and water and report the exposure to the person-in-charge.

(2) Depending on applicability an exposed individual shall accomplish one of the following:

(a) If exposure occurs at an off-site medical clinic contact infection control, employee health, or emergency services to facilitate an exposure risk assessment and initiate any immediate health care services as deemed appropriate.

(b) If exposure occurs at an off-site, non-medical type facility or location, or on-campus after hours, report to the nearest emergency room or urgent care facility to facilitate an exposure risk assessment and initiate any immediate health care services as deemed appropriate.

(c) If exposure occurs on campus during operating hours of student health services (SHS) report to SHS to facilitate an exposure risk assessment and initiate any immediate health care series as deemed appropriate. If health care services are beyond the capabilities of SHS the exposed individual may be referred to another healthcare facility for proper care.

(3) All immediate health care services provided to an exposed individual under this policy will be at no cost to the exposed individual over and above their insurance coverage. Expenses for immediate health care services will be the responsibility of the entity identified under the contractual agreement stipulated in paragraph (D)(3) of this rule. In cases when no contractual agreement has been established between a university unit and an affiliated medical facility the costs will be paid by the university unit. In cases when exposure occurs at a campus facility or at an off-site location where no contractual agreement for the facility to assume financial responsibility is possible (i.e. free clinic) the costs will be paid via the fund established in paragraph (D)(1) of this rule.

(4) Any additional medical services provided immediately following the exposure or recommended as follow up medical services shall be the full financial responsibility of the exposed individual. This may include, but not be limited to:

(a) Post-exposure prophylaxis.

(b) Medical counseling provided beyond that experienced immediately following the exposure.

(c) Blood tests to monitor for potential infectious agents/antibodies beyond that experienced immediately following the exposure.

(5) The person-in-charge, collectively with the exposed individual, shall complete and submit a "Wright State University Occupational/Non-Occupational Injury/Illness and Incident Report," and if applicable, a "BWC Sharps Injury Form Needlestick Report."

(F) References. "Public Health Service Guidelines for the Management of Occupational Exposures to HBV, HCV, and HIV and Recommendations for Postexposure Prophylaxis (www.cdc.gov/mmwr/pdf.rr/rr5011.pdf)"

(G) Forms.

(1) "Wright State University Occupational/Non-Occupational Injury/Illness and Incident Report" (http://www.wright.edu/administration/ehs/resources/documents/injuryreport.pdf)

(2) "BWC Sharps Injury Form Needlestick Report" (http://www.ohiobwc.com/downloads/blankpdf/SH-12.pdf)

Last updated June 11, 2021 at 9:10 AM

History

Effective: March 15, 2013
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-09 Copyrighted materials.

(A) General policy.

(1) Wright state university is committed to compliance with the United States Copyright Revision Act of 1976, as amended, relating to the reproduction and use of copyrighted materials.

(2) Although Wright state university encourages its faculty and staff to engage in a wide variety of activities related to education, it respects the legal right to intellectual and creative property in all media. Such educational activities must therefore be performed within the bounds of copyright law. The university intends to adhere to the provisions of the U.S. Copyright Law (Title 17, United States Code, Section 101, et. seq.) and expects faculty and staff to adhere to these provisions as well.

(3) Wright state university does not support unauthorized duplication or use of protected works in any form. Employees who willfully disregard the copyright policy are in violation of university policy, do so at their own risk, and assume all liability. Although the university wishes to be supportive of faculty who adhere to the copyright policy, the office of attorney general of the state of Ohio is empowered solely to make any and all decisions concerning support of employees who may be sued for violation of copyright law.

(4) Where procedures are not clearly defined, or if guidance regarding questions of copyright ownership or infringement is needed, employees of Wright state university should contact the office of general counsel (937-775-2475).

(5) This policy is concerned solely with the use of copyrighted materials owned by third parties. It is not intended to address the ownership of copyrightable materials created by university employees. For information about the ownership of copyrighted works and other intellectual property, see the "Wright State University Policy and Procedures for Intellectual Property."

(B) The copyright law.

(1) Copyright ownership and subject matter:

(a) Copyright law gives an author the exclusive right to reproduce, sell, distribute, revise, display, perform, broadcast or record a work. Any reproduction or other use of a work either must be done with the permission of the copyright owner or must be permitted by an exception contained in the Copyright Act.

(b) Copyright protection extends to original works of authorship fixed in any tangible medium, including books, journals, newspapers, articles, audiovisual materials, computer programs, literary works, musical compositions, lyrics, graphic works, sculptures, other works or the visual arts, dramatic works, choreography, sound recordings and architectural works.

(c) Copyright protection does not cover works in the public domain, ideas, facts, mathematical formulas, measuring devices, blank forms, or works of the U.S. government. However, the mere fact that a work is factual in nature, or discuss mathematical formulas, does not mean that the work as a whole is unprotected.

(d) Duration of copyright.

(i) Under current U.S. law, copyright protection for a work remains in force throughout the life of the author and until the end of the seventieth year following his or her death. If a work is authored by more than one individual, copyright protection lasts until the end of the seventieth year following the death of the last surviving author.

(ii) In cases where the work constitutes a work for hire (i.e., a work where a company is considered the author, rather than an individual), copyright protection remains in effect until the end of the ninety-fifth year following the first publication, or until the end of the one hundred twentieth year following the creation, whichever expires first. The same durations apply to anonymous and pseudonymous works, unless the identity of one or more authors is revealed in copyright cffice records, in which case the durations set forth in this paragraph apply.

(e) Effect of copyright notice: At one time, works that were published in the United States without copyright notice were considered dedicated to the public domain. However, with the passage of the Berne Convention Act of 1988, copyright notice is no longer required to obtain or retain copyright protection. Consequently, the better approach is to assume that a work is protected by copyright unless you have a clear basis on which to determine that it is not protected.

(2) Fair use.

The fair-use provision is presented as Section 107 of Title 17 of the United States Code. This section of the law allows limited reproduction and use of copyrighted materials without the copyright holder's permission and without payment of a fee. Fair use may allow for limited copying or other use of materials for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research. If the limits of fair use are exceeded, permission of the copyright owner must be obtained to permit reproduction or other use of materials.

(a) Although one purpose of the fair use doctrine is to recognize that some copying and distribution of works in educational settings should be permitted without the permission of the copyright owner, it does not exempt all copying and use of protected works merely because they occur in an educational context. Instead, determining whether a particular use is a fair use involves a consideration of a number of factors, including the following:

(i) The purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes.

(ii) The nature of the copyrighted work.

(iii) The amount and substantiality of the portion used in relation to the copyrighted work as a whole.

(iv) The effect of the use upon the potential market for or value of the copyrighted work.

(b) Recognizing that the fair use doctrine is often difficult to apply, guidelines have been developed to help educators determine whether a particular use is a fair use. These guidelines cover:

(i) Copying printed materials for use in classrooms [see paragraphs (J)(1) to (J)(3) of this rule];

(ii) Copying or using musical compositions in educational settings [see paragraphs (I)(1) to (I)(2) of this rule], and

(iii) Recording broadcast programs for use in the classroom [see paragraph (C)(1) of this rule].

(iv) Other exceptions: In addition to the uses permitted by fair use, the Copyright Act identifies several other specific uses which are allowed without obtaining specific permission from the copyright owner. These uses relate to the following:

(a) Copying by libraries for patron use [see paragraph (F)(4) of this rule];

(b) Copying by libraries as part of the interlibrary loan process [see paragraph (F)(5) of this rule], and

(1) Off-air recordings.

These guidelines apply to individuals taping programs at home or at other informal sites for classroom use. These guidelines only pertain to the recording of programs that are transmitted without charge by television stations for reception by the general public. They do not pertain to the recording of programs broadcast on cable channels or satellite channels.

(a) A broadcast program may be recorded off air simultaneously with broadcast transmissions (including simultaneous cable retransmission) and retained for a period not to exceed the first forty-five consecutive calendar days after date of recording. Upon conclusion of such retention period, all off-air recordings must be erased or destroyed immediately.

(b) Off-air recordings may be used once by individual teachers in the course of relevant teaching activities and may be repeated once only when instructional reinforcement is necessary, in classrooms and similar places devoted to instruction during the first ten consecutive school days of the retention period. "School days" are school session days, not counting weekends, holidays, vacations, examination periods, or other scheduled interruptions.

(c) Off-air recordings may only be requested and used by individual teachers and may not be regularly recorded in anticipation of requests. No broadcast program may be recorded off air more than once at the request of the same teacher, regardless of the number of times the program may be broadcast.

(d) A limited number of copies may be reproduced from each off-air recording to meet the legitimate needs of teachers under these guidelines. Each such additional copy shall be subject to all provisions of the original recording.

(e) After the first ten consecutive school days, off-air recordings may be used up to the end of the retention period of forty-five consecutive calendar days, only for evaluating and determining whether or not to include the program in the teaching curriculum. It may not be used in the recording institution for student exhibition or any other non evaluation purpose without authorization.

(f) Off-air recordings need not be used in their entirety, but the recorded programs may not be altered from their original content. Off-air recordings may not be physically or electronically combined or merged to constitute teaching anthologies or compilations.

(g) All copies of off-air recordings must include copyright notice on the broadcast program as recorded.

(h) Tapes recorded by the center for teaching and learning must be returned to the center for teaching and learning after the first ten consecutive school days. The center for teaching and learning will retain them for the remainder of the forty-five day limit and will assist departments in obtaining licensing or will erase accordingly.

(2) Transfers, duplication and editing.

Transfers of other formats (film, slides, etc.) to a videotape format, duplication of a videotape, and editing of videotapes require written permission from the copyright holder, unless the work is no longer protected by copyright.

(3) Teleconferencing.

Teleconferences will be received by satellite after proper clearances and permissions are obtained. Such teleconferences may be recorded for future use only with written permission from the copyright holder.

(4) TV production.

Programs produced by the Wright state university center for teaching and learning for live or taped broadcast, classroom use, or distribution must have clearances for all copyrighted materials included in these programs, as well as signed clearances from participants.

(5) Videotaping of performances or events.

(a) Videotaping of any performance on Wright state university campus will be done only with all clearances and permissions in writing. These clearances must state the intended use of the videotape (for example, classroom use, recruiting, and resumes).

(b) If a performance or event is considered public domain in all aspects (music, arrangements, script, etc.), the center for teaching and learning will videotape the performance or event.

(6) Use of audiovisual recordings in classrooms.

Instructors, students and guest lecturers may play motion pictures or other audiovisual works in the course of face-to-face teaching activities in a classroom or similar instructional setting, provided that the copy of the work is a lawfully-made copy (or that the person playing the recording did not know or has no reason to believe that the copy was not lawfully-made) and provided that viewing the work is part of the instructional program.

(D) Bookstores.

Employees are expected to adhere to copyright policy and guidelines in the duplication or printing of classroom materials and placement of such materials by the publications rotary administrator (Printing service) for commercial sale. Employees should contact printing service for copyright information regarding classroom materials.

(1) Copyright clearance.

(a) Faculty/departments should review the copyrighted content (if any) of class packets and submit the appropriate form along with the manuscript to the rotary administrator.

(b) The copyright coordinator in printing service must obtain written permission from the copyright holder before the material can be reproduced and subsequently sold.

(c) Acquisition of copyright permission is often a complex and time-consuming process; therefore, adequate time should be allowed for processing. Some permissions are granted immediately; others may take up to eight weeks or even longer. Further, the copyright owner is under no obligation to grant permission to use the work. Accordingly, faculty may wish to develop contingency plans in the event that permission cannot be obtained or cannot be obtained in a timely manner.

(E) Computer software.

Much computer software is protected by copyright, and is only licensed, not sold, to the user. For purposes of copyright, each version of software may be copyrighted separately, i.e., if the holder of copyright in the software develops and publishes a new release of the software, and the user wishes to use the new version, a separate license is usually required for each user. A purchaser of a software license does not acquire ownership of the software, but instead gains the right to use only the single purchased copy of the software.

(1) Backup copy. The copyright law permits the licensee to make an additional copy of the software for backup purposes, though any backup copy must be destroyed if the purchaser transfers the software to another owner. Where the university licenses the software, only the university, and not the individual using the software, is entitled to make the backup copy.

(2) Prohibitions and areas of caution.

(a) In many instances, use of software may be restricted by the terms of the license. For example, use of software may be restricted to a particular computer at a particular site. In addition, use of the software may be limited to specific purposes. In these circumstances, permission of the copyright owner must be acquired if the purchaser wishes to use the software on a different computer at a different site, or for any other purpose not permitted by the license.

(b) In the case of some software, the university may purchase a site license, which will permit the use of the software on more than one computer at the university. It is usually in the best interest of the university to purchase site license when such a plan is available. However, the number of computers that the software can be used on is regulated by the license, and the mere fact that the university has purchased a site license does not mean that the software can be used on any computer on campus.

(c) Individual employees who acquire software for their personal use with regard to their duties at Wright state university must secure any necessary licenses, and must supply printed copies of such licenses to the university before installing the software on university computers. If the software is purchased by Wright state university, any licenses will be in the name of the institution. Employees may not make copies of software programs for associates, but they may transfer their use to a colleague after receiving permission from the university to do so. In doing so, the original user loses the right to continued use of the software and may not retain any copy or make any further use of the software.

(d) If the university supplies licensed software to students in the course of instruction in a classroom, then sufficient licenses must be held by the university for all computers in that classroom.

(e) If the university supplies licensed software to students in the course of instruction in other than a classroom situation, sufficient licenses must be held by the university for all students in the class and for the instructor.

(f) If more than one class is using licensed software during the same quarter, sufficient licenses must be held by the university for all such classes.

(g) Shareware is easily identifiable through explicit statements within the software documentation, or identification is displayed on the computer screen. Unless these explicit statements identify the software as shareware, the user may assume that they may not be duplicated. Even if software is shareware, the copyright owner may have placed restrictions or limitation on the duplication and use of the software.

(h) The user should not assume that software not containing a copyright notice is in the public domain and may be copied freely. The user should consult with computing and telecommunications services to ensure that the software to be copied is in the public domain.

(F) University library.

(1) Section 108 of Title 17 of the United States Code of the copyright law identifies the conditions under which libraries may reproduce copyrighted works for their own use [see paragraph (F)(3) of this rule], to satisfy the needs of patrons [see paragraph (F)(4) of this rule], and for interlibrary loan purposes [refer to paragraph (F)(5) of this rule]. To qualify for these exemptions, all of the following conditions must be met:

(a) The library's collection must be open to the public, or otherwise available to persons doing research;

(b) The copying must be done without any direct or indirect commercial advantage;

(c) Any copies made must include the original notice of copyright or a statement that the work may be protected by copyright, and

(d) The library must not have reason to believe it is engaging in the related or concerted reproduction or distribution of multiple copies of the same material, whether made on one occasion or over a period of time.

(2) Copyrighted textual works may be reproduced by or for faculty members for classroom use without obtaining permission, provided that the circumstances conform to fair use as outlined in these guidelines [see paragraph (J) of this rule].

(3) Libraries are permitted to make copies for their own use, or for use by another library whose collection is open to the public, as follows:

(a) For published works, a library may make up to three copies of a particular work in order to replace a damaged, lost, stolen or obsolete copy in the library's own collection, provided that an unused replacement cannot be obtained through normal commercial channels at a fair price. (A copy is considered obsolete if it is a particular format and the device used to read that format is no longer manufactured or reasonably available.)

(b) For unpublished works, a library may make up to three copies of a particular work found in its own collection for the purpose of preservation or deposit with another library whose collection is open to the public.

(c) Libraries are permitted to make digital copies of works as replacement copies or for preservation, but such copies may not be made available to the public in digital form outside the premises of the library.

(4) Libraries are permitted to make copies for patron use as follows:

(a) The work to be copied must be in the collection of the library, and that collection must be open to the public.

(b) Only certain types of works can be copied for patron use. Generally, the only permissible works are textual works (books, articles, etc.). Section 108 of the Copyright Act does not allow libraries to make copies of musical works; pictorial, graphic or sculptural works (except for pictorial and graphic material that is part of a textual work, such as photographs or illustrations that are part of an article), or motion pictures or other audiovisual works. Copies of sound recordings can be made, as long as the recording is not of a musical work or is of a musical work no longer protected by copyright.

(c) The library must display, at the place where orders are accepted, and must include in its order form, a notice concerning copyright restrictions, as follows:

Notice: "Warning Concerning Copyright Restrictions" The Copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries, and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

(d) The copy must become the property of the requestor, and the library must have no notice that it will be used for any purpose other than scholarship or research.

(e) Only a single copy of a work may be made for a given requestor.

(f) A library is permitted to make a copy of no more than one article or other contribution to a collection or periodical, or small part of any other copyrighted work, provided that the library is not engaging in the systematic reproduction and distribution of the entire work.

(g) Where a patron requests a copy of the entire work, a library is permitted to make a copy only if it has determined, after a reasonable investigation, that a copy of the work cannot be obtained at a fair price.

(5) Libraries also are permitted to request copies of materials from other libraries for their patrons, and make copies for use by patrons of other libraries, through the practice of interlibrary loans. Any copies made for interlibrary loan purposes must comply with the restrictions set forth in paragraph (F)(4) of this rule. In addition, for works not in the library's own collection, the library must abide by the following restrictions:

(a) Any copies obtained through interlibrary loans must become the property of the patron who requested the material, and cannot be retained by the library as part of its collection.

(b) The library may not request, within the same calendar year, more than five copies of any article or articles published in a particular periodical during the five years prior to the date of the request. The limitation of five copies is not tied to a particular article or issue, but to the periodical in general.

(c) For works other than periodicals, the library may not request, within the same calendar year, more than five copies of or from a single work.

(d) The library must retain records of all requests it has made, as well as records of fulfillment of these requests, until the end of the third calendar year following the year in which the request was made.

(e) The library must send, along with any requests for copies sent to other libraries, a statement that the request is made in conformity with the guidelines in Section 108 of the Copyright Act.

(f) The library may not fulfill requests from any other libraries unless the request is accompanied by a representation from the requesting library that the request is made in conformity with the guidelines in Section 108 of the Copyright Act.

(6) A library may reproduce and lend a limited number of copies and excerpts from an audiovisual news program. "News program," in this context, refers to local, regional or national news programs, but not to documentary programs, magazine format programs, or other public affairs broadcasts.

(7) During the last twenty years of the term of copyright in a work [see paragraph (B)(1)(d) of this rule] for a discussion of the duration of copyright protection], a library may reproduce, distribute, display or perform a copy of a work (including a digital copy), or portions thereof, for purposes of preservation, scholarship or research, provided that the library has determined, after a reasonable investigation, that:

(a) The work was published by or with the authorization of the copyright owner;

(b) The work is not subject to normal commercial exploitation;

(d) The copyright owner has not provided notice to the copyright office that the work is subject to normal commercial exploitation or that copies can be obtained at a reasonable price. The copyright office maintains a searchable database on its web site that can be used to determine whether this notice was filed for a particular work.

(8) A library and its employees are exempt from liability for the unsupervised use of card- and coin-operated photocopiers located on the premises, provided that such equipment displays a copyright warning notice.

(G) Media.

Wright state university media, including student media, have full rights to freedom of speech and of the press. However, media must adhere to legal restrictions, including the law of copyright. The following guidelines apply to university media's use of material under copyright:

(1) Print media may not reproduce copyrighted materials without written permission of the copyright owner, clear identification of the source, and, if applicable, copyrighted status of the material, printed in association with the material. This prohibition includes but is not limited to photo duplication of or other reproduction of lyrics from music, poetry, photographs, designs, art works, illustrations, and reports not commissioned by the media or documents prepared outside the direction of the media.

(2) Broadcast media must obtain appropriate licensing agreements prior to broadcast of material under copyright.

(3) Wright state university media may reproduce or otherwise use the following without obtaining permission:

(a) Works not protected by copyright or otherwise in the public domain;

(b) Original works commissioned by Wright state university media, provided that Wright state university media has acquired copyright in the work or a license to reproduce or use the work in the manner proposed; and,

(H) Center for teaching and learning.

The center for teaching and learning receives many requests that involve the reproduction of copyrighted materials. The center's policy is to evaluate each request in terms of the fair-use provisions of the copyright law, and it reserves the right to refuse to reproduce any materials that may result in a potential violation of the copyright law. The types of requests that the department will accept are listed in this paragraph. In all cases, the reproduction, in any form, of a copyrighted work by the center for teaching and learning may only be for the instructional, scholarly, or research-related activities of Wright state university.

(1) Copying or reproduction of any materials for which a letter of permission from the copyright holder is on file with the Center for teaching and learning, or for which the requester can supply written permission from the copyright owner.

(2) Copying or reproduction of any materials in any format where the work is demonstrably in the public domain.

(3) Copying or reproduction in any format of material created in its entirety by the requestor.

(4) Video recordings in classrooms, labs, or other campus facilities of faculty presentations (lectures, demonstrations, etc.), provided that the recording of the presentation does not include the recording of copyrighted material that might be included as part of the presentation.

(5) Reproduction from any data source onto a hard-copy unit, providing the data do not contain copyrighted material, and provided that the compilation of the data is not protected by copyright law.

(I) Musical compositions.

The following guidelines apply only to use or reproduction of a musical composition. They do not exempt completely uses of recorded music, which involve both a copyright in the musical composition and a copyright in the recording of the composition.

(1) Copyrighted musical compositions may be copied under the following circumstances:

(a) It is emergency copying to replace purchased copies that are not available for an imminent performance, provided purchased replacement copies shall be substituted in due course.

(b) Single or multiple copies of excerpts may be made for academic purposes other than performance, provided (i) the excerpts do not comprise a part of the whole that could constitute a performable unit, such as a section, movement or aria; (ii) such copying does not exceed ten per cent of the work and (iii) that no more than one copy per student is made.

(c) Printed copies that have been purchased may be edited or simplified, provided that the fundamental character of the work is not distorted or the lyrics altered or added.

(d) A single copy of recordings of performances by students may be made for evaluation purposes and may be retained by the institution or instructor.

(2) The following prohibitions apply to the use of musical compositions in educational settings:

(a) Copies shall not be made to create or replace or substitute for anthologies, compilations, or collective works.

(b) Copies shall not be made of or from works intended to be consumable in the course of study or in teaching, such as workbooks, exercises, standardized tests and answer sheets, and like material.

(c) Copies shall not be made for the purpose of performance, except for emergency copying as described in paragraph (I)(1)(a) of this rule.

(d) Copies shall not be made for the purpose of substituting for the purchase of music, except for emergency copying as described in paragraph (I)(1)(a) of this rule and for copies of excerpts as described in paragraph (I)(1)(b) of this rule.

(e) Copies shall not be made without inclusion of the copyright notice that appears on the printed copy.

(J) Copies of printed material for classroom use in nonprofit educational institutions.

(1) A single copy of any of the following materials may be made by or for an instructor upon request, to be used for scholarly research or for use in teaching or preparation for teaching.

(a) A chapter from a book.

(b) An article from a periodical or newspaper.

(d) A chart, graph, diagram, drawing, cartoon, or picture from a book or periodical or newspaper.

(2) Multiple copies of printed works protected by copyright law may be made by or for an instructor for classroom use, provided that all of the following apply:

(a) The copies will be used in classroom teaching for only one course during one academic quarter.

(b) No more than one copy is made per student in a particular course.

(i) For poetry, a complete poem if less than two hundred fifty words and if printed on no more than two pages, or an excerpt from a longer poem, provided the excerpt is not more than two hundred fifty words, (These limits can be expanded to permit the completion of an unfinished line of a poem.)

(ii) For prose (excluding special works as described in paragraph (J)(2)(c)(iv) of this rule), a complete article, story, or essay if less than twenty-five hundred words, or an excerpt from a longer prose work, provided that the excerpt is not more than one thousand words and not more than ten per cent of the work (unless the ten per cent threshold would limit the excerpt to less than five hundred words, in which case the excerpt can be five hundreds words long). (These limits can be expanded to permit the completion of an unfinished paragraph.)

(iii) For illustrations, one chart, graph, diagram, drawing, cartoon or picture per book or periodical issue.

(iv) For special works (such as works in poetry, prose, or poetic prose, which combine language with illustrations and which fall short of twenty-five hundred words in their entirety), an excerpt comprising not more than two of the published pages of such special work and containing not more than ten per cent of the words found in the text thereof.

(d) The copying meets the test of spontaneity:

(i) It is at the instance and inspiration of the instructor.

(ii) The inspiration and decision to use the work and the moment of its use for maximum teaching effectiveness are so close in time that it would be unreasonable to expect a timely reply to a request for permission.

(e) The copying meets the cumulative effect test:

(i) The copied material is used for only one course.

(ii) The copying does not involve more than one work (or two excerpts) from the same author, or more than three from the same collective work or periodical volume per class term. (This limitation is waived with respect to current news periodicals and newspapers, and current news sections of other periodicals.)

(iii) No more than nine instances of multiple copying occur per class term. (This limitation is waived with respect to current news periodicals and newspapers, and current news sections of other periodicals.)

(f) A notice of copyright is included on the first page of each photocopy.

(3) The following prohibitions apply to copying for classroom use:

(a) Copies shall not be made to create or to replace or to substitute for anthologies, compilations, or collective works.

(b) Copies shall not be made of or from works intended to be consumable in the course of study or teaching. These works include workbooks, exercises, standardized tests, and test booklets and answer sheets.

(d) Copying shall not be repeated with respect to the same item by the same teacher term to term.

(e) No charge shall be made to the student beyond the actual costs of the photocopying.

(f) Authority figures (e.g., teachers and supervisors) shall not direct students or employees under their supervision to perform actions that are in violation of copyright law or fair-use guidelines.

(K) Use of copyrighted works in distance learning.

Section 110(2) of the Copyright Act permits use of certain works in distance learning settings, including online courses, without obtaining permission from the copyright owner. A number of restrictions and regulations govern the types of works that can be used and how those works can be used and transmitted as part of the course. If an instructor wishes to use a work in a manner not permitted under the exception in Section 110(2) of the Copyright Act, the instructor must obtain written permission from the copyright owner to include the material in the distance learning course.

(1) Types of works covered by the exception

(a) Except for those works identified in paragraph (K)(1)(b) of this rule, instructors can include performances of non-dramatic literary or musical works as part of a distance learning course. Instructors may also include performances or displays of reasonable and limited portions of all types of works (including dramatic works and audiovisual works), as part of a distance learning course, provided that the use of the material is in an amount comparable to that typically used in a live classroom session.

(b) Instructors cannot use works that are produced or marketed primarily for use in distance learning courses without first obtaining permission from the copyright owner. Further, instructors cannot include works such as textbooks, course packs or other works that are typically purchased by the student for use in the class. Finally, instructors cannot use or include works if their source copy is not a lawfully made and acquired copy.

(2) Manner of use.

(a) The performance or display of the work must be made by, at the direction of, or under the actual supervision of the instructor.

(b) The performance or display of the work must be an integral part of a discreet class session, and cannot be made generally available for access by students.

(d) The performance or display must be analogous to that which might occur in a traditional classroom setting. Accordingly, instructors may not upload full works or excerpts from works to a web site for students to access throughout their enrollment in the course.

(3) Transmission of works.

(a) Transmission of the works must be made solely for reception by students officially enrolled in the course. Technological measures, such as password-protecting the material transmitted, must be used to prevent unauthorized access to the materials.

(b) Each transmission of the work must include a clear warning that materials included in the course may be subject to copyright protection.

(c) In the case of digital transmissions, including transmissions made via the Internet, technological measures must be used to prevent retention of the work by the recipients, further distribution or dissemination of the work by the recipients, or other use beyond use as part of the class session in which the work is incorporated. If the work was distributed by the copyright owner with restrictive codes, embedded management systems, or other technological safeguards designed to prevent such retention or unauthorized distribution, the university cannot take any steps that could reasonably interfere with those safeguards.

(4) Making copies of works for transmission.

(a) The university may make digital copies of works available in digital form for the purpose of including those copies in a distance learning course, provided that the digital copies are retained by the university and used solely for transmissions authorized under the exception in Section 110(2) of the Copyright Act, and that no further copies are made from the digital copy.

(b) The university may make digital copies of works not available in digital form for the purpose of including those copies in a distance learning course, provides that the university converts no more of the work into digital format as may be used in the course [see paragraph (K)(1)(a) of this rule], and provided that no digital version of the work is available for purchase, or any digital version available has technological measures that prevent its use in compliance with the guidelines outlined in this paragraph.

(5) Retention of copies of materials transmitted.

(a) The university may retain copies of the digital transmissions that comprise a distance learning class or course, including copies of any copyrighted materials incorporated therein, provided that the copies of the transmissions are retained and used solely by the university.

(b) Any copies of transmissions retained by the university can only be used for further transmissions of the distance learning course in accordance with the guidelines set forth above. No copies can be made from the retained material, except for copies made and used in further distance education courses, provided those courses comply with the guidelines set forth in this paragraph.

(c) Copies of transmissions for a particular course cannot be retained by individual instructors. The copies of the transmissions must retain the property of and under the control of the university.

(L) Other online materials.

(1) The university is not responsible for the content of unofficial web sites or other online material hosted on the university's servers. To the extent that faculty, staff, students and other persons associated with Wright state university create unofficial web sites, the university expects that the persons responsible for the web site content will abide with applicable copyright laws regarding the use of copyrighted materials.

(2) The university also does not control and is not responsible for the content of any web sites created by faculty or graduate student employees where such web sites are tied to genuine teaching or research activities, except that such web sites cannot include copies of or access to instructional material that are or were required or recommended, within the preceding three years, for a course taught at Wright state by the faculty member or graduate student. Otherwise, the university expects that the faculty member or graduate student responsible for the web site content will abide with applicable copyright laws regarding the use of copyrighted materials.

(3) Notwithstanding the foregoing, the university may take down or disable access to any unofficial web sites, web sites maintained by faculty members or graduate student employees, or other online material, if the university receives a notice from a copyright owner, in compliance with Section 512 (c)(3) of the Copyright Act, that material on the web site infringes a copyrighted work. Wright state's actions in taking down such material are in compliance with the provisions of the Digital Millennium Copyright Act, as set forth on the copyright information page of the university's web site, http://wright.edu/web/copyright.html.

(a) If the university receives a proper notification, it will act expeditiously to remove or disable access to the allegedly-infringing material.

(b) Upon taking such action, the university will notify the person associated with or responsible for the web site or other online posting that it has removed or disabled access to the site. This notice will be sent via e-mail to the e-mail address associated with person responsible for the web site.

(c) The person who posted the material covered by the notification can file a counter-notification with the university, setting forth the reasons why the material should not be taken down. To be effective, the notice must comply with the following:

(i) It must be in writing, and must be submitted to "Larry Chan, General Counsel for Wright State University." The written notice may be submitted in person or by regular mail to the "Office of General Counsel (282 University Hall, Wright State University, Dayton OH 45435-0001)," or by electronic mail to larry.chan@wright.edu.

(ii) The notice must include the user's name, address and phone number.

(iii) The notice must identify the material that has been taken down, as well as the location where the material appeared before it was taken down.

(iv) The notice must include a statement, made by the user under penalty of perjury, that he or she has a good faith belief that the material was taken down as a result of a mistake or misidentification of the material to be removed.

(v) The notice must include a statement that the user consents to the jurisdiction of a federal district court to resolve the matter, and that the user will accept service of process from the complaining party or its agent.

(vi) The notice must be signed by the user, either physically or electronically.

(d) Upon receiving such notice from the user, the university will promptly forward a copy of the notice to the copyright owner who complained of the infringement, and will then replace or restore access to the material between the tenth and fourteenth business day following the date the notice is forwarded to the copyright owner, unless it receives further notice that the copyright owner has filed a court action against the user relating to the material in question.

(4) In the event that the university receives two genuine notifications of claims of infringement related to a particular faculty member or graduate student employee within a three-year period, the university will not permit that faculty member or graduate student employee to maintain a web site on the university's servers until both instances of claimed infringement are more than three years in the past.

(M) Technological protection measures.

Some copyright owners use technological protection measures, including passwords, restrictive codes, embedded management systems, and other devices, that are designed to prevent unauthorized access to a copyrighted work and/or unauthorized copying of a copyrighted work. The university and its employees shall not circumvent any technological protection measures designed to restrict access to a work, except in the following circumstances:

(1) The university and its employees may circumvent access control measures in order to make a good faith determination of whether to obtain authorized access to the work, provided that:

(a) The copy accessed is not retained longer than necessary to make such a determination;

(b) The copy accessed is not used for any purpose other than making the determination, and

(c) An identical copy of the work is not reasonably available in another form that can be reviewed without circumventing the access control measures.

(2) The university and its employees may circumvent access control measures on computer programs, provided the university has a license to use the computer program, that the measures are circumvented solely for the purpose of identifying and analyzing elements of the program necessary to achieve interoperability with other programs, and that the steps taken are otherwise permissible under copyright law.

(N) File sharing using university resources.

University computers and its servers may not be used to engage in file sharing in violation of copyright law. File sharing is the sending or accessing of files on a remote computer, often involving file sharing applications such as KaZaA, Gnutella or Morpheus. While such programs have lawful purposes, use of these and other similar programs could involve illegal duplication or distribution when copyrighted works are involved.

(1) File sharing is permitted only when it is done in compliance with applicable copyright law. Accordingly, file sharing is permitted only when:

(a) The individual sharing the work is the owner of copyright in the work being shared (e.g., the work was created in its entirety by the individual);

(b) The owner of copyright in the work has given permission for the work to be copied and distributed through file sharing;

(d) Distribution of the material through file sharing falls within the fair use exception or another exception contained in the Copyright Act. However, the mere fact that the use of certain material in a classroom or research project may be fair use or fall within another exception does not necessarily mean that duplicating and transmitting the work through file sharing is also permitted under those exceptions.

(2) Some file sharing programs are set, by default, to transmit and share any files of a certain type on the computer whenever the computer is running. Anyone using these programs must either set the program not to share files in this manner, or must ensure that they have explicit permission from the copyright owners to share all of the files associated with the file sharing program.

(3) Unauthorized distribution/peer-to-peer file sharing may subject students to civil and criminal liabilities.

(a) A summary of penalties for violating federal copyright laws can be found at http://www.copyright.gov/legislation/dmca.pdf under section "Remedies."

(b) A summary of disciplinary actions students may be subject to can be found at http://www.wright.edu/community-standards-and-student-conduct/code-of-student-conduct/ nonacademic-violations-process.

(c) A summary of disciplinary sanctions student may be subject to for a violation of university policy can be found at http://www.wright.edu/community-standards-and-student-conduct/code-of-student-conduct/sanctions.

Supporting documents:

Digital Millennium Copyright Act of 1998 http://www.copyright.gov/legislation/dmca.pdf

"Responsible Use of University Computing Resources" http://www.wright.edu/wrightway/3002

"Student Housing Network Acceptable Use Policy" http://www.wright.edu/sites/default/files/page/attachements/acceptable_use_policy.pdf

Last updated June 11, 2021 at 9:10 AM

History

Effective: August 18, 2017
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-10 Solicitations, distributions, and postings.

(A) General policy. Under the bylaws of the Wright state university board of trustees, the president is responsible for ensuring proper utilization of the facilities of the university. The president or his/her designee is charged with maintaining the security of university properties and personnel and ensuring that activities taking place on the campus do not interfere with the continuous operation of the university's programs.

(B) Sale of good or services on campus. Wright state university does not permit the sale of goods or services for profit on campus, except those goods and services that are available through recognized auxiliary enterprises. Student organizations must follow the procedures in the student handbook.

(C) Solicitations on campus. The term solicitation as used in this rule shall mean any activity conducted for the purpose of advertising, promoting, or encouraging membership in any group, association, or organization. The procedures to be followed by individuals or organizations wishing to engage in solicitation activities on campus are set forth in paragraphs (C)(5) of this rule.

(1) Any non-university individual or organization (other than recognized student organizations) shall, for each visit, give at least a forty-eight hour written notice to the chief human resources officer or the chief of police, indicating the names of persons involved and the designated areas to which access is desired. No such notice shall be necessary if the activity is limited to nonworking areas open to the general public and which does not interfere with the normal use of the area.

(2) A non-university individual or organization may solicit university employees in nonworking areas only if at the time of such solicitation the employees are on nonworking time, i.e., during their lunch periods, before or after scheduled working hours, or during periods in which they are on approved leaves of absence.

(3) An employee of the university can, without any advance notice, solicit other university employees in both work or non-work areas if all employees involved in the process are on nonworking time.

(4) The use of the university's mail services or any other facilities or materials such as telephones, copying machines, stationery, or equipment for solicitation purposes is prohibited.

(5) The university reserves the additional right to control or regulate solicitation activities by any organization or individuals (including university employees) if, in the opinion of the president or his/her designee, such activities are disruptive or interfere with the continuous operation of the university's normal programs and activities.

(D) Solicitations on campus for charitable and nonprofit causes. Wright state university supports voluntary contributions to worthy charitable and nonprofit programs. Representatives of such programs must seek advance permission from the president or his/her designated representative to solicit funds on campus. If approval is granted, a schedule for soliciting shall be established, and the university will then lend its facilities and internal communications system as directed by the president or his/her designated representative.

(E) Solicitations off campus by university members or organizations. Wright state university recognizes the benefits which may accrue from soliciting off campus for the support of university and university-related programs and projects. A procedure has been developed by university advancement and the office of research and sponsored programs to review and clear all private sector solicitations before submission to nongovernmental agencies. It is necessary to use this procedure in order to avoid duplication and to ensure that funding efforts are consistent with the university's best interests. Therefore, university members, agencies, and related organizations must consult with university advancement or the office of research and sponsored programs before soliciting off campus.

(F) Distribution of literature on campus. Non-university individuals or groups shall follow the same procedures outlined in paragraph (C) of this rule with the following exception: a university employee can, without any advance notice, distribute literature in a non-work area if he/she is on nonworking time and the employees to whom the literature is distributed are also on nonworking time.

(G) Postings. All posters, flyers, literature, banners, etc., to be posted must be approved in advance of posting by a representative from the office of student activities. All posters, flyers, literature, banners, etc., which have not been approved for posting by the student organizations and leadership development office will be removed. Postings on bulletin boards assigned to a specific department may be used only with the permission of that department.

Last updated June 11, 2021 at 9:10 AM

History

Effective: September 17, 2018
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-11 University marks, words, logos, and symbols.

(A) General policy. Wright state university regulates and controls the use of the university's name and other marks, words, logos, and symbols. All requests for their use must be coordinated through the office of general counsel.

(B) Protection, promotion, and control. The university has entered into an agreement with the "Licensing Resource Group." This agreement is designed to protect, promote, and control the commercial and noncommercial use of Wright state university's registered trademarks, words, logos, and symbols. This agreement includes items produced for revenue generation and items used for gifts and promotional purposes.

(C) Licensing office. When a university department or student organization becomes involved in developing products bearing Wright state university's marks, such activities must be coordinated through the office of general counsel, accompanied by artwork or graphics and details as to how the university mark will be used. The artwork or graphics must be approved by the office of communications and marketing. All departments and student organizations must use a licensed manufacturer to produce the items. A list of licensed vendors may be obtained from the office of general counsel or the purchasing office.

Last updated June 11, 2021 at 9:10 AM

History

Effective: March 15, 2000
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-14 Demonstrations.

(A) General statement. Wright state university recognizes the exercise of the rights of expression, affiliation, and peaceful assemblage. Wright state university students, personnel may express their views by demonstrating peacefully for concepts they wish to make known, and the university will make every reasonable effort to protect those rights. The university also has an equal and simultaneous obligation to protect the rights and freedoms of those who do not choose to participate in a demonstration. Additionally, the university has an obligation to protect its property and to assure continuation of the activities of students, university faculty and staff, and guests on campus.

This rule is not applicable to situations arising within the context of normal classroom instruction. This rule does not apply to use of university facilities and grounds for official event sponsored by the university.

(B) Policy.

(1) Wright state university permits, promotes, and supports the free expression of ideas, views, and opinions by its faculty, students, staff, administrators, and visitors (hereafter "members of the academic community"). The university is committed to rights of expression, affiliation, and peaceful assemblage. Faculty, staff, and students should be free to discuss, debate, and express ideas and opinions in public or private forums as long as they do not disrupt university functions.

(2) The university also has an equal and simulataneous obligation to protect the rights and freedoms of those who choose not to participate in free speech or peaceful assemblage activities. Additionally, the university has an obligation to protect its property and to assure continuation of the activities of students, faculty, staff, and guests on campus.

(3) Demonstrations and marches and other forms of expression may be legitimately regulated with regard to time, place and manner. This is especially so when they have the purpose or effect of substantially interfering with the educational environment, disrupting the function of the university or inciting an immediate breach of peace. Disruptions may include but are not limited to: interfering with, impairing, or impeding university teaching, research or administration; interfering with, impeding, or blocking the flow of vehicular, wheelchair, or pedestrian traffic on any paved street or path; interfering with, impeding, or blocking any entrance or exit to any building; violating federal, state, or local law, regulation or fire code, including the university regulations policies and procedures; interfering with an event by blocking views or making sufficient sounds to mask a speaker or performance from being heard; using voice or amplifications systems without prior approval by the university for the use of such systems; destruction of university or personal property; any act or behavior which prevents a listener from attending or leaving any event; and/or failing to comply with the orders or directives of identified university officials, police, or any other law enforcement officers acting in consideration of the health, welfare, and safety of all concerned.

(4) Demonstration(s). A person or assembly of persons engaged in expressive activity that includes demonstrations, picketing, marches, rallying, speechmaking, and all other like forms of conduct which involve the communication or expression of views or grievances, the conduct of which has the effect, intent, or propensity to draw a crowd of onlookers.

Expressive activity. An expressive activity is any exercise of the right to free speech guaranteed by the constitutions of the United States and the state of Ohio.

Non-university affiliated speaker. Any person or entity other than a current university student, registered student organization, university faculty member, or university staff member.

(5) Conduct, the purpose or effect of which is not frightening, coercing, or intimidating specific individuals but is merely deemed offensive to certain groups, will not be grounds for regulation or punishment.

(6) The university is committed to the elimination of all forms of bigotry on campus.

(7) The university will consider each alleged violation of this policy on a case by case basis and will examine the time, place, pattern of conduct, and where relevant, the existence of a specific relationship between speaker and target.

(C) Any individual or group may use, in accordance with the procedures set forth in paragraph (D) of this policy on any day of the week during daylight hours, any publicly accessible outdoor area of the university's Fairborn and Lake campuses to collect to collect signatures, distribute materials, and/or speak, as long as they do not disrupt the ability of the university to effectively and peacefully teach students, provide services, or conduct any of its other business and support operations.

Academic departments, programs and other units and registered student organizations may schedule university space to bring non-university affiliated speakers and programs of their choice to the Fairborn and Lake campuses on a space available basis. Sponsored speakers shall have the same access to the university facilities as their sponsor.

(D) Notice policies and operational procedures.

(1) Small groups

(a) Except as noted in this policy, any person or group whose use of an outdoor area is expected or reasonably likely to have less than one hundred people must submit a request to the vice president for student affairs or designee at least one business day before the expressive activity.

(b) If such advance notice is not feasible because of circumstances that could not be reasonably anticipated, the person or group may request a reduction of the notice requirements, and the university will honor that request if the university determines that, with the reduced notice, the activity can take place peacefully and safely and in a manner consistent with the university's mission.

(2) Large groups

(a) Except as noted below, any person or group whose use of an outdoor area is expected or reasonably likely to have more than one hundred people must submit a request to the vice president for student affairs or designee at least three business days before the day of the expressive activity.

(3) Student use

(a) In addition to the use of outdoor areas described in 1260.3, any student or student organization may seek to reserve the use of specific outdoor areas by contacting the student union administrative office.

(b) Any request by a student or student organization to reserve such area or space shall be made at least one business day prior to the event. A request will be granted unless it would conflict or interfere with a previously scheduled event or activity or violate this policy.

(c) A request by a student or student organization to reserve a specific area or space will have priority over any other person(s) seeking to use the area or space during the scheduled time period.

(4) This is necessary for the following reasons:

(a) To assure assistance in planning and in using university facilities

(b) To ensure that other activities are not adversely affected

(d) To protect the rights of participants and nonparticipants in demonstrations and marches

(5) The following information should be provided to the office of the vice president for student affairs:

(a) Desired location.

(b) Desired date and time.

(d) Estimated attendance.

(e) Sound devices to be used.

(f) Security plans.

(g) Names and contact information of sponsors/responsible persons.

(h) Name of speaker(s)

The registration form can be found at https://www.wright.edu/student-affairs/student-resources/demonstrations-and-marches

(E) Prohibited actions.

(1) Title 29, including but not limited to the relevant sections of Chapters 2903, 2907, 2909, 2911, 2917, 2921, and 2923 of the Revised Code and the code of regulations of Wright state university prohibit the actions listed in paragraphs (E)(1)(a) to (E)(1)(f) of this rule.

(a) Obstructing or disrupting university teaching, research, or administration;

(b) Causing, or threatening to cause, injury or harm to persons or property;

(d) Obstructing the free flow of pedestrians or vehicular traffic; illegally possessing or using firearms, explosives, or other weapons, chemicals, or fire extinguishers or any open flame devices with the exception of individual candles see paragraph (E)(2) of this policy; individuals and groups are prohibited from creating and/or using fire or other incendiary device capable of combustion or burning.

(e) Illegally possessing or using firearms, explosives, or other weapons, chemicals, or fire extinguishers.

(f) Failing to comply with the orders or directives of university officials, police, or any other law enforcement officers acting within the scope of their duties.

(2) Use of sound amplification equipment in a manner obstructive or disruptive of university functioning is prohibited.

Individuals and groups are prohibited from displaying signs that are attached to sticks, posts, rods, or poles.

(3) Individuals or groups utilizing tables, platforms, displays, and similar items must reserve space on campus for their use.

(4) Demonstration may not take place inside academic buildings or other university facilities without explicit permission by from the provost or the designee in the case of academic buildings and the vice president for student affairs or designee in the case of other university buildings at least three business days before the day on which they seek to engage in the activity. A group may request a reduction of the three day notice requirements, and the university will honor that request if the university determines that, with the reduced notice, the activity can take place peacefully and safely and in the manner consistent with the university's mission.

(F) Enforcement.

(1) The president of the university or the president's designee shall resolve any dispute between any individual or groups regarding the use of space for any free speech activities subject to this rule. The university may, if deemed necessary, enact a procedure (e.g. creation of a "speech grid"; requiring minimum spacing between speakers; granting permission on a "first come, first serve" basis, etc.) whereby such disputes are addressed. Such procedure shall be content neutral regarding free speech activities involved in the dispute.

(2) In the event of an emergency situation in which, in the judgment of authorized police department personnel, riot or harm to persons or property is imminent, the on-duty supervisor may order dispersal and cancellation of the demonstration or march prior to obtaining an order from the president or the president's designee.

(G) Appeal. Any individual or group convinced that arbitrary, unlawful, or unreasonable limitations have been imposed upon any demonstration under the provision of this rule may appeal to the president or president's designee.

Last updated June 11, 2021 at 9:10 AM

History

Effective: September 17, 2018
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-15 Lobbying registration and reporting.

(A) General policy on lobbying registration and reporting. The Ohio Revised Code requires the university to report to the state all expenditures made to, at the request of, for the benefit of, or on the behalf of a decision maker or his/her staff, constituents, family, and friends.

(1) An expenditure is defined as an expense which is to be reimbursed by any university, foundation, rotary, or department account.

(2) A decision maker includes a member of the general assembly, the governor, director of a state department, or a member of the staff of such public official.

(3) A member of the staff is a state employee whose official duties are to formulate policy, to exercise administrative or supervisory authority, or to authorize the expenditure of funds.

(B) Statement of expenditures and procedures.

(1) Employees of the university shall report all such expenditures within the same month of the expenditures to the legislative agent of the university who will be responsible for filing the statement of expenditures with the state on behalf of the university. A registration statement shall also be filed with the state, listing the name of the legislative agent.

(2) Reports to the state must show total expenditures made during a reporting period, the date of each expenditure, and the name of each decision maker who was the recipient of an expenditure. If legislation has been discussed, the bill(s) or resolutions (s) number must also be included. The reporting periods are four month long, ending on the last day of April, August, and December.

(3) Expenditures made to, at the request of, for the benefit of, or on behalf of a decision maker or his/her staff, constituents, family, and friends include but are not limited to:

(a) Food and beverages including the cost of a dinner or a proportionate share of the cost of a dinner, party, or event for the decision maker or individuals referenced in paragraph (A) of this rule.

(b) Entertainment such as tickets to sports events, theater presentations, or concerts.

(d) Reimbursements for commencement speaker expenses.

(e) Honorariums.

(f) Loans

(g) Gifts of money or any item of value.

(h) Gifts of university chairs.

(i) Articles of clothing such as sweat shirts and caps.

(j) The cost of awards and plaques.

(k) Purchase, sale, or gift of services.

(4) Expenditures that need not be reported are the purchase, sale, or gift of services or any item of value that is available to the general public on the same terms, such as a free concert.

(1) The legislative agent or his/her university can be criminally charged with knowingly failing to register, knowingly failing to file an updated registration statement and/or statement of expenditures, and/or knowingly failing to keep required receipts or maintaining required records.

(2) When a decision maker has sustained damages as a result of the filing of a false statement of expenditures, he/she may bring a civil action against the university or its legislative agent to recover the loss.

Last updated June 11, 2021 at 9:10 AM

History

Effective: April 9, 1991
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-17 Responsible use of university computing resources.

(A) General policy.

(1) Wright state university provides computers, computing systems, and networks for faculty, staff, and other users to fulfill the university's mission of teaching, research, and service. Computing resources are the property of the university, and all use of university computing resources must be authorized and authenticated.

(2) This policy applies to the use of all Wright state university computing resources, whether administered by the department of computing and telecommunications services, by individual colleges and departments, or by off-campus units that connect remotely to the university's network and operate under the aegis of Wright state university. Non-university owned computing resources, while attached to the university network, are subject to the same policies as university owned computing resources.

(B) Compliance.

(1) Responsible use of university computing resources by faculty, staff, and other users requires compliance as listed in paragraphs (B)(1)(a) to (B)(1)(d) of this rule.

(a) Users must comply with local, state, federal, and international regulations and statutes, including copyright law and trademark law. Users also must abide by all university policies.

(b) Users must abide by the terms of software licensing agreements and contracts that pertain to the university's computing, information, and communications resources.

(c) Personal use of university computing resources is permitted when such use does not result in personal commercial, financial, or other gain; consume a significant amount of computing resources; or, interfere with the performance of the user's job or other university responsibilities.

(d) Further limits may be imposed upon personal use in accordance with normal departmental procedures.

(2) Users are responsible for the security of their computer resources and for activity that originates from their accounts. Users should not share their accounts or use accounts for which they are not authorized.

(3) Users should be considerate in their use of computer resources and not perform acts that are deliberately wasteful of computing resources or that unfairly monopolize resources.

(4) Any exception to this policy requires the recommendation of the appropriate dean or vice president, written approval of the provost, and appropriate contractual arrangements with the university prior to such use. A copy of the written authorization and/or contract shall be kept on file by the appropriate dean or vice president and by the director of computing and telecommunications services.

(5) Failure to comply with this policy may result in disciplinary action and/or the loss of use of university computing resources. The university also may refer suspected violations of applicable law to appropriate law enforcement agencies.

Last updated June 11, 2021 at 9:10 AM

History

Effective: August 31, 2001
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-18 Firearms.

(A) General. Firearms, deadly weapons, explosives and dangerous ordinances are prohibited from both the Dayton and Lake campuses of Wright state university, and from university owned, controlled or managed facilities. Firearms are prohibited from being in any university owned, controlled or managed building or vehicle. This prohibition also includes those individuals who legally possess a valid concealed carry weapon (CCW) permit issued by the state of Ohio or any other state that the state of Ohio recognizes as a valid CCW permit or license.

(B) Definitions. To provide a common understanding of what a firearm, deadly weapon, explosives and dangerous ordinances is, the following definitions as set forth in section 2923.11 of the Revised Code (Weapons Control Definitions,) are included.

(1) Firearms. Firearms are defined as any deadly weapon capable of expelling or propelling one or more projectiles by the action of an explosive or combustible propellant. "Firearm" includes an unloaded firearm, and any firearm that is inoperable but that can readily be rendered operable. This includes, but is not limited to the following;

(a) Handgun

(b) Semi-automatic firearm

(d) Sawed-off firearm

(e) Zip gun

(f) Or any crude or extemporized manufactured firearm

(2) Deadly weapons. Deadly weapons are defined as any instrument, device, or thing capable of inflicting death, and designed or specially adapted for use as a weapon, or possessed, carried, or used as a weapon.

(3) Explosives. Explosives are defined as any chemical compound, mixture, or device, the primary or common purpose of which is to function by explosion. "Explosive" includes all materials that have been classified as division 1.1, division 1.2, division 1.3, or division 1.4 explosives by the United States department of transportation in its regulations and includes, but is not limited to, dynamite, black powder, pellet powders, initiating explosives, blasting caps, electric blasting caps, safety fuses, fuse igniters, squibs, cordeau detonant fuses, instantaneous fuses, and igniter cords and igniters.

(4) Dangerous ordinance is defined as any of the following;

(a) Automatic, sawed-off firearm, sip-gun or ballistic knife

(b) Any explosive or incendiary device

(d) Any rocket launcher, mortar, artillery piece, grenade, mine, bomb, torpedo or similar weapon, designed and manufactured for military purposes, and ammunition for that weapon.

(1) Individuals who are exempted from this rule include Wright state university police officers, other sworn law enforcement officers or agents (who are required to carry a firearm in accordance with Chapter 2923. of the Revised Code, participants in official ROTC unit activities, and individuals who have received prior approval to conduct classroom demonstrations.

(2) Any exceptions to this policy will be reviewed on a case by case basis at the discretion of chief of police and the vice president for student affairs or his/her designee.

(D) Approved demonstrations or use.

(1) Academic classroom use approvals. Course instructors or training facilities wishing to conduct a demonstration or use of firearms, deadly weapon(s), explosives and/or dangerous ordinances must submit in writing all requests for use of and demonstration of firearms, deadly weapon(s), explosives and/or dangerous ordinances. The written request will be submitted to the Wright state university police department on a form provided by the Wright state university police department. This form must be submitted at least fifteen business days prior to the use or demonstration.

(a) The form will contain all relevant information for the use and demonstration. This shall include, but not be limited to outlining the plans for the use or demonstration, safety and securing the items prior to and after the demonstration. No live ammunition shall be permitted without expressed written permission of the chief of police or his/her designee.

(b) The form will be reviewed by the chief of police or his/her designee. The chief of police or his/her designee will indicate approval by signature. In certain circumstances conditions for approval will be noted on the request form.

Once approval for use has been granted, the instructor shall meet with a representative of the Wright state university police department at least thirty minutes prior to the demonstration to have the items inspected at the location of the demonstration. This inspection will include the following;

(c) Ensuring that any firearms have a safety locking device or trigger guard locked in place to ensure that the firearm cannot be loaded with any ammunition.

(d) Ensuring that no live ammunition or blank (simulated) ammunition is present. This shall consist of an inspection of all bags or other carrying devices. If live ammunition or blanks (simulated) ammunition is present, the demonstration will not commence.

(e) Failure to comply with all inspections or use of prescribed safety devices will be a violation of this policy and the demonstration will not commence.

(2) Training facility use approvals. In addition to the complying with the requirements listed in this policy, training facilities located at the Dayton and Lake campuses of Wright state university, including university owned, controlled or managed facilities shall also comply with the following procedures and requirements.

(a) Unless authorized in writing by the chief of police or his/her designee, no live ammunition or blank (simulated) ammunition shall present. If live ammunition, blanks or simulated ammunition is present, and authorization in writing has not been granted, the demonstration will not commence.

Inspection of all ammunition, blanks, simulated ammunition, firearms, deadly weapons, explosives and/or dangerous ordinances shall be conducted by a person trained in the instruction and use of these devices. This inspection shall be conducted in the presence of a representative of the Wright state university police fepartment. This includes an inspection of all bags or other carrying devices.

(b) While firearms, deadly weapons, explosive and/or dangerous ordinances are present, the training facility shall provide twenty-four hour on-site protection of these items. This includes having at least one trained law enforcement officer or in the case of training for military personnel, a trained and armed member of the military unit conducting the training to provided site protection. If these items are stored at multiple locations at the training site, additional personnel shall be required to provide on-site protection of these items.

(c) A safety officer (defined as someone who is responsible for the safe handling and issuing of firearms and weapons related items and equipment for the training exercise), from the facility, must be present while firearms, ammunition, blanks, simulated ammunition, deadly weapons, explosives and/or dangerous ordinances are being used. If these items are being used at multiple training stations, a safety officer must be present at each training station. All safety officers must be trained on the items being used and their sole focus shall be the safety of those individuals using these items.

In the event that the safety officer observes any unsafe actions or behaviors, the safety officer shall immediately stop the training scenario and address any safety violations. The safety officer has sole authority to end any training scenario and dismiss any participants of the training for failure to follow instructions or for unsafe actions.

(E) Violations. Students, faculty, staff, or visitors found to be in possession of a firearm, deadly weapon, explosives and/or dangerous ordinances in violation of Chapter 2923. of the Revised Code, or in violation of this policy will face university disciplinary action, as well as criminal prosecution, if appropriate.

Last updated June 11, 2021 at 9:10 AM

History

Effective: July 6, 2017
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-22 Facilities and endowments.

(A) Naming policy. The board of trustees of Wright state university retains authority for naming (or renaming) buildings, components of buildings, open spaces, and other physical facilities of the university and for establishing guidelines for the naming of endowments in support of the university. The advancement committee of the board of trustees, in consultation with the president of the university, recommends for approval by the board the names of individuals and organizations to be honored.

(B) Naming of facilities. Facilities for the purpose of this policy include any building, components of and areas within a building, outdoor space, or other identifiable physical feature of the university.

(1) Naming in honor of an individual (no gift involved).

(a) A proposed honoree shall have achieved distinction while serving the university in an academic, administrative, or support capacity or have contributed in exceptional ways to the betterment of the university, state of Ohio, or education in general.

(b) Facilities ordinarily shall not be named for individuals currently employed by the university or individuals currently holding public office.

(d) It is intended that private contributions will be provided for the support of the facility to be named in honor of an individual. The level of contributions should reflect the general guidelines outlined in paragraphs (B)(2), (B)(3), and (B)(4) of this rule.

(2) Naming for a benefactor (gift involved).

(a) A facility may be named for an individual or organization benefactor who makes a significant contribution toward the costs of initial construction or renovation of a building, component of a building, or other physical facility on campus.

(b) As general guidelines, the following commitments are required for construction or renovation of a building or component of a building.

(i) New buildings. An amount no less than twenty-five per cent of the cost of construction.

(ii) Components of new buildings. An amount between fifty per cent and one hundred per cent of the construction cost per square footage.

(iii) Existing building. An amount no less than twenty-five per cent of current construction costs.

(iv) Components of existing buildings. An amount between fifty per cent and one hundred per cent of current costs of construction per square footage.

(3) It is intended that gifts to name facilities shall fund either the total construction cost of the facility or provide substantial funding for that portion of the total construction cost which would not be available from other sources, as determined on an individual basis.

(4) An individual or organization donor making a substantial gift to the university or a specific college or unit, but a gift which is not designated for a new or existing building, may be recognized by the naming of a building, component of a building, or other campus facility. In this instance, the magnitude of the gift should be consistent with the general gift levels for naming facilities.

(C) Naming of endowments. An endowment fund may be contributed and named for an individual or organization benefactor, or a specified honoree, to provide a permanent source of funding for restricted or unrestricted purposes as specified by the donor. Paragraphs (C)(1) to (C)(7) of this rule provide general guidelines for named endowment categories and minimum funding requirements.

(1) Named faculty and student endowments may be established for the following purposes and funded at the minimum endowment level.

(a) An academic chair will be endowed at one million five hundred thousand dollars.

(b) A distinguished chair will be endowed at one million dollars.

(d) A lectureship will be endowed at two hundred fifty thousand dollars.

(e) A visiting scholar will be endowed at two hundred fifty thousand dollars.

(f) A post-doctoral/doctoral fellowship will be endowed at four hundred thousand dollars.

(g) A master's fellowship will be endowed at three hundred thousand dollars.

(h) A full scholarship (in state) will be endowed at seventy-five thousand dollars.

(i) A partial scholarship will be endowed at ten thousand dollars.

(2) Program endowments (lecture series, artist performance series, libraries, teacher/scholar awards, equipment, and building funds) may be established by gifts at a recommended minimum level of one hundred thousand dollars.

(3) Endowment gift requirements to name an entire college, school, or other prominent institutional program or unit will be determined on an individual basis.

(4) The Wright state university foundation, incorporated, generally receives and manages endowed funds for the benefit of the university and the specified purpose of the fund.

(5) The minimum recommended endowment level is ten thousand dollars. An endowment fund may be established within a reasonable period (usually two to five years) agreed upon by the donor and the Wright state university foundation, incorporated. A gift or pledge to establish an endowed fund shall be accompanied by a formal, signed document detailing the endowment agreement.

(6) Academic or program units, in consultation with university advancement, may offer special endowment naming opportunities at appropriate levels of funding, provided the opportunities are consistent with the general guidelines in paragraph (C)(1) of this rule.

(7) Minimum funding requirements for named endowments will be reviewed periodically to ensure that the endowment amount provides an annual distribution consistent with university program requirements and economic conditions.

Last updated June 11, 2021 at 9:10 AM

History

Effective: September 15, 1998
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-23 Quasi-endowment fund.

(A) General policy. To help support Wright state university's continuing efforts to achieve its mission, external donors may provide gifts to the university. The donor may impose no restrictions on the gift whereby the gift may be used for any university purpose (an unrestricted gift), or the donor may restrict the gift to be used only for a specific department, activity, or project (a restricted gift). One method of giving is to establish an endowment, which is a gift whereby the donor stipulates, as a condition of the gift, that the principal be maintained for a specified period of time or until an event occurs or that the principal be maintained in perpetuity. The funds are invested for the purpose of producing present and future income which may either be expended currently or added to the principal. The wright state university foundation incorporated has the responsibility to receive gifts and maintain accountability for them.

(B) Quasi-endowment funds.

(1) Explanation. Wright state university may make internal decisions to allocate and designate funds as quasi-endowment funds, in order to achieve the institution's initiatives and to serve the needs of its students. a quasi-endowment fund functions in the same manner as an endowment fund except that a quasi-endowment is created by the university rather than by an external donor. Therefore, it is the discretion of the board of trustees of Wright state university to expend the principal of a quasi-endowment or to continue the existence of a quasi-endowment.

(2) Maintenance. Quasi-endowments are to be maintained within the university and are to be maintained separately from wright state university foundation accounts which are funded by external gifts only. The following procedures govern establishment, maintenance, and termination of a quasi-endowment fund.

(a) Creation of a quasi-endowment fund may be recommended by a university unit to the provost or appropriate vice president. The provost or appropriate vice president will then submit the recommendation to the president's cabinet for approval. Once approved by the president's cabinet, the recommendation for a quasi-endowment fund will be submitted to the finance and audit committee of the board of trustees of the university and ultimately to the full board of trustees for approval.

(b) The submitting unit must include as part of a recommendation a description of the quasi-endowment, including the purpose of the fund, how it relates to the university's mission, and an identification of the source of funds for establishing the quasi-endowment. The funds for establishing the quasi-endowment are to be cash balances and not base budgets. The minimum amount necessary to establish a quasi-endowment fund is fifty thousand dollars.

(c) The quasi-endowment will be accounted for in the university's endowment fund and accordingly be subject to the disbursement policies and investment guidelines in place for those funds. In addition, no endowment principal may be expended without approval by the board of trustees of the university.

(d) Establishment of a quasi-endowment will be considered permanent. Therefore, a request to terminate or discontinue a quasi-endowment and a subsequent transfer of funds to general university funds is subject to the same approval process described in paragraph (B)(2)(a) of this rule, including approval by the board of trustees of the university.

Last updated June 11, 2021 at 9:10 AM

History

Effective: May 31, 1999
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-24 Overexpenditures, disallowances, and uncollectible receivables on sponsored program accounts.

(A) Responsibility for expenditures and accounts receivable.

(1) Expenditures. Principal investigators are responsible for monitoring expenditures on sponsored program accounts in order to verify the appropriateness of expenditures and to ensure that these accounts are not overspent. College/school business officers are responsible for expeditiously resolving direct cost overexpenditures and/or disallowances on sponsored program accounts. The office of research and sponsored programs is responsible for monitoring sponsored program accounts so that accounts which are fully spent and/or expired can be frozen or closed.

(2) Accounts receivable. The office of research and sponsored programs is responsible for invoicing or otherwise requesting funds from sponsors who have incurred payment obligations under externally funded agreements.

(B) Review procedure.

(1) Sponsored program accounts. The office of research and sponsored programs will review accounts on a monthly basis and will freeze or close, as appropriate, those accounts that are fully spent and/or expired. If an account is to be closed or frozen prior to the end date, the office of research and sponsored programs will notify the college/school business officer.

(2) Departmental/college/school overexpenditures and disallowances. the office of research and sponsored programs will follow up with college/ school business officers on a quarterly basis to ensure the successful and timely resolution of sponsored program overexpenditures and disallowances. Failure to resolve such overexpenditures and/or disallowances in a timely manner (usually six months) will result in the transfer of the overexpenditure and/or disallowance charge to the unrestricted budget of the responsible department. However, any portion of the facilities and administrative cost that is greater than the originally budgeted facilities and administrative cost will be canceled.

(3) Uncollectible receivables.

(a) The office of research and sponsored programs will follow up with sponsors on a monthly basis in cases of nonpayment of legitimate obligations. This follow-up will be in the form of past due invoices/statements, collection letters, and/or phone calls. In cases where payment has not been received within a reasonable period (three months for interim billings; six months for final billings), the office of research and sponsored programs will refer the matter to the office of student loan collections and/or the office of general counsel for appropriate action (for example, arbitration, referral to a collection agency, legal action), and the budget for the account will be correspondingly reduced.

(b) If this action results in the account showing an overexpenditure, and responsibility for the nonpayment lies with the principal investigator (nonperformance), the overexpended amount will be handled as stated in paragraph (B)(2) of this rule. If the nonpayment is entirely due to sponsor inaction (for example, bankruptcy), the office of research and sponsored programs will refer the matter for resolution to the associate provost for research.

(C) Appeals. Transfer of overexpenditure or disallowance charges to a departmental account may be appealed to the provost. The appeal should be submitted by the college/school dean, along with an explanation of why the charge(s) should not have been transferred to the department.

Last updated June 11, 2021 at 9:10 AM

History

Effective: May 31, 1999
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-25 Fire safety plan.

(A) General policy.

(1) Fire safety standards promulgated by the occupational safety and health administration are contained in 29 Code of Federal Regulations, part 1910.38, fire prevention, and in subpart L, 29, Code of Federal Regulations 1910.155.165, fire detection, alarms and suppression. The standards mandate that Wright state university develop and implement a fire safety plan that includes:

(a) Determining the response level to incipient stage fires.

(b) Developing a plan based on selected response level.

(2) This policy applies to university employees at the Dayton campus, lake campus, Yellow Springs family health center, Cox institute, Duke E. Ellis institute, Eugene W. Kettering center, Wright state university research park, Wright-patterson air force base and university operations at affiliated hospitals and leased facilities.

(3) University employees are required to read and understand the contents of the university fire safety plan and to take appropriate action in the event of a fire emergency in any university facility.

(B) Definitions.

(1) A university employee is any faculty, staff, or student employee who receives compensation from the university for his/her employment and who is covered under Ohio bureau of workers compensation.

(2) An incipient stage fire is a fire in the initial or beginning stage that can be controlled by using a portable fire extinguisher and that does not require using protective equipment.

(3) Designated personnel. University imployees who have received annual training on the proper use of portable fire extinguishers.

(4) Designated personnel are university employees who have received annual training on the proper use of portable fire extinguishers.

(1) The occupational safety and health administration provides three options for the response level to incipient stage fires.

(a) Option A requires all employees to evacuate the workplace when a fire alarm sounds.

(b) Option B provides portable fire extinguishers and designates certain employees to use them to fight incipient stage fires.

(2) Dayton campus, lake campus, Yellow Springs family health center, Cox institute, Duke E. Ellis institute, Eugene W. Kettering center, and Wright state university research center.

(a) The university has elected to exercise the occupational safety and health administration option B whereby university personnel, on a voluntary basis, are designated to fight incipient stage fires. Designated personnel are employees of the departments of environmental health and safety, parking and transportation, physical plant, and public safety; staff at the Ervin J. Nutter center; academic/research laboratory supervisors; and, university employees in select specialty work areas.

(b) By electing to exercise the occupational safety and health administration option B, the university has provided a copy of the university fire safety plan to each employee and has instructed all employees not designated in paragraph (C)(2)(a) of this rule that they must take no action to fight an incipient stage fire and must evacuate a building immediately when a fire alarm sounds.

(3) School of medicine facilities operations at the veterans affairs medical center and university operations at other affiliated hospitals.

(a) Wright state university employees working at the veterans affairs medical center and other affiliated hospitals are to follow the instructions outlined in the fire safety plans of those institutions.

(b) If a university employee working at the veteran affairs medical center or another affiliated hospital has not volunteered to fight incipient stage fires and has not received specified training in using portable fire extinguishers, he/she is required to evacuate a building immediately when a fire alarm sounds.

(D) Emergency action plan.

(1) All university employees must be notified of the elements of the emergency action plan contained in the university fire safety plan. All university employees are required to fulfill those elements.

(2) All employees are expected to read and understand the information presented in the emergency action plan, particularly their responsibilities regarding identifying building exits and knowing when to activate a fire alarm and what action to take following activation of an alarm, that is, identifying to the responding emergency response personnel the location of the alarm station activated and the location of the fire/smoke.

(E) Emergency action plan, employee responsibilities.

(1) Fighting incipient stage fires in university buildings. If a university employee is not a designated employee who has received the required training in using portable fire extinguishers, he/she is responsible for activating the nearest fire alarm and immediately exiting the building in the event of a suspected or observed fire. Under no circumstances should the employee attempt to extinguish the fire.

(2) Emergency procedures and escape route assignment. University employees are responsible for determining the location of the closest exit from the work area that leads outside the building and that is the primary emergency exit. University employees also are responsible for determining the location of the secondary exit from the work area, in the event that the primary exit is not accessible. All outer doors will be marked as an exit.

(3) Procedures to be followed by employees who remain in a building to conduct critical plant operations. Employees who are required and permitted by the responding fire department to remain in a building to conduct critical plant operations should perform their duties only if they are not in the smoke/fire area. Employees should never risk injury when performing work related duties.

(4) Procedures to account for all employees after an emergency evacuation has been completed. Supervisors or employees in lead positions are required to develop a procedure to account, to the maximum degree possible, for all employees, students, and visitors after an emergency evacuation has been completed. The procedure should designate an area outside the building to which employees, students, and visitors should report during an emergency evacuation.

(5) Rescue and medical duties. Rescue and medical treatment for injured employees will be provided by the responding fire department. On the Dayton campus, Wright state university police officers will assist responding fire department personnel.

(6) Preferred means for reporting fires. The preferred means for reporting a fire is by using the fire alarm system in a building. As quickly as possible after activating a fire alarm, employees are responsible for meeting responding police officers and/or fire department personnel and identifying the location of the alarm activated and the location of smoke and/or fire.

(7) Safe and orderly evacuation of building occupants. The following procedures represent acceptable guidelines for ensuring the safe and orderly evacuation of building occupants.

(a) Building occupants are not to use elevators.

(b) Building occupants are to use the primary emergency exit whenever accessible. When the primary emergency exit is not accessible, building occupants are to use the secondary emergency exit. Occupants evacuating the building should go immediately to the designated meeting point away from the building. Supervisors or employees in lead positions should account, to the maximum degree possible, for employees, students, and visitors.

(d) Building occupants who use wheelchairs and are on floors above ground level are to go to the closest enclosed stairwell or to the location in the building designated as the area of rescue assistance. A faculty or staff member should remain with building occupants who use wheelchairs until a rescue is completed or the emergency is terminated. Building occupants who use wheelchairs and are located in the basement of buildings are to use the tunnel system and go to the closest adjacent building not involved in the alarm situation. No individuals, regardless of physical limitations, are to stay in tunnels connected to the building in which the fire alarm has been activated.

(e) The responding fire department personnel or public safety officers are to be informed as soon as possible of the number and location of building occupants who use wheelchairs.

(f) Building occupants are not to reenter affected buildings until permitted to do so by local fire department personnel or by the responding law enforcement officers.

(F) Emergency action plan, building fire alarm system.

(1) All university owned or leased facilities of general occupancy, except the fine arts building, are equipped with fire alarm systems. On the Dayton campus, the system feeds into the public safety communications center. Personnel in the communications center are responsible for notifying the Fairborn fire department, which has jurisdiction for the Dayton campus. At all other campus locations, the fire department having jurisdiction is notified, either directly or indirectly, of the activated alarm.

(2) Using a building fire alarm system normally is restricted to situations where smoke and/or fire has been observed. In situations where an odor, that is, chemical, electrical, and natural gas, is detected, employees are to observe the following procedures.

(a) Dayton campus.

(i) During normal work hours, eight-thirty a.m. until five p.m., employees on the Dayton campus are to notify the physical plant customer service center. The customer service center is responsible for contacting the department of environmental health and safety and appropriate physical plant personnel who jointly will conduct a search of the area.

(ii) Outside normal work hours, employees on the Dayton campus are to notify the public safety communications center. Outside normal work hours, an area search will be conducted jointly by university police officers and physical plant maintenance personnel.

(iii) Responding personnel will determine the necessary response and the immediate disposition of building occupants. Should evacuation be necessary, instructions will be given over the university's public address system and supplemented by verbal directions from on the scene emergency response personnel.

(iv) When fire and/or smoke is not evident, the emergency response personnel, university police officers, environmental health and safety, and physical plant, will activate the fire alarm system when they determine that a fire is imminent and immediate evacuation is required and when they determine that the alarm can be activated without danger of causing an explosion. The alarm also will be activated at the instruction of the Fairborn fire department. The decision to activate a building fire alarm system when there is a detected odor but no visual sighting of fire and/or smoke will be made only at the discretion of emergency response personnel.

(b) Lake campus, Yellow Springs family health center, Cox institute, Duke E. Ellis institute, Eugene W. Kettering center, and Wright state university research center.

(i) During normal work hours, eighty-thirty a.m. until five p.m., university employees will notify the building manager and/or maintenance personnel of a detected odor, that is, chemical, electrical, and natural gas. The building manager and/or maintenance personnel are responsible for conducting a search of the building and for making the determination whether or not to notify the designated fire department and to activate the fire alarm system. If any questions arise as to the seriousness of the situation, the building manager and/or maintenance personnel are not to hesitate in ordering an immediate evacuation of the building. If there should be any concerns about an explosive mixture from chemical or natural gas concentrations in the air, the fire alarm is not to be activated.

(ii) Outside normal work hours, employees are responsible for notifying the designated fire department and immediately evacuating the building.

(c) Veterans affairs medical center and other affiliated hospitals. University employees located at the veterans affairs medical center and other affiliated hospitals are responsible for following the procedures outlined in the fire safety plans of those institutions. At no time should university employees place themselves or others at risk. If any doubt arises as to the seriousness of the situation, employees are to evacuate the building immediately.

(3) Upon hearing a building fire alarm, all occupants must evacuate the building immediately. Faculty members and instructors are required to cease instruction and assist students in exiting the building. The only exception for remaining in the building applies to designated personnel, as defined in paragraph (C)(2)(a) of this rule, who are required to operate or shut down critical systems. Should smoke and/or fire be in the area of a critical system, designated personnel also shall immediately evacuate the building and report to their respective supervisors.

(4) The individuals activating the fire alarm are responsible, after evacuating the building, for meeting responding fire department personnel and/or public safety officers and identifying the location of the smoke and/or fire.

(5) The Dayton campus and veterans affairs medical center also utilize a public address system to announce the activation of a building alarm system and to provide verbal instructions for exiting a building. The public address system is the primary means for ordering evacuation from a building for reasons other than smoke and/or fire.

(6) University personnel are to notify the maintenance department or the building owner of any known areas within a building where the fire alarm appears not to be working or cannot be heard over ambient noise. Any system that is not operating properly is to be repaired immediately.

(7) National and local fire codes require that all manually operated pull stations be unobstructed, conspicuous, and readily accessible.

(8) It is the responsibility of a building owner's maintenance personnel to ensure that the fire alarm and public address systems are operational at all times. Any questions regarding maintenance or testing of those systems can be directed to the applicable maintenance department or to the Wright state university department of environmental health and safety.

(G) Training. The information contained in paragraphs (D), (E), and (F) of this rule meets the occupational safety and health administration requirements for training all employees not designated to remain in a building and fight incipient stage fires. The department of environmental health and safety will be the lead department in identifying designated personnel and in completing initial and refresher training in using portable fire extinguishers.

Last updated November 1, 2024 at 1:21 PM

History

Effective: February 28, 2015
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-26 Violence in the workplace.

(A) Policy. Wright state university is committed to providing employees and students with an environment that is safe, secure, and free of threats, intimidation, and violence. To promote an atmosphere that encourages learning and productive employment, quick responsive action will be taken if violence or the threat of violence arises.

(B) Scope. This policy applies to Wright state university employees, students, and all individuals who, while not Wright state university employees, perform work on university property. Wright state university property includes the Dayton campus, lake campus, and any other location where employees or students engage in university business or participate in any university sanctioned activity.

(C) Guidelines. Wright state university has defined workplace violence as any act that results in threatened or actual harm to a person or property. Workplace violence includes but is not limited to the acts listed in paragraphs (C)(1) to (C)(4) of this rule.

(1) Any physical action that harms or threatens the safety of another individual in the workplace.

(2) Any hostile, threatening, or intimidating behavior that by its very nature would be interpreted by a reasonable person as an intent to cause physical harm to another individual.

(3) The possession of deadly weapons. A deadly weapon is any instrument, device, or object capable of inflicting death, designed or specifically adapted for use as a weapon, or possessed, carried, or used as a weapon.

(4) Intimidating conduct or harassment that disrupts the work environment.

(D) Violations. Employees or students who violate this policy or who intentionally bring false charges under this policy will be subject to disciplinary action up to and including termination of employment or dismissal from the university. In addition, violations of this policy will be handled in accordance with applicable federal and state laws.

(E) Responsibilities.

(1) Employees should report any acts or threats of violence to their supervisor(s), to the department of public safety, and to the department of human resources. Employees should provide the department of public safety with copies of protection and restraining orders.

(2) Students should report any acts or threats of violence to the department of public safety and to the office of student life.

(3) Supervisory personnel should report any acts or threats of violence to the department of public safety and to the department of human resources. as appropriate, supervisory personnel should take corrective action to address acts or threats of violence within their units. All corrective action should be done in collaboration with the department of public safety and the department of human resources.

Last updated June 11, 2021 at 9:10 AM

History

Effective: August 31, 2001
Promulgated Under: 111.15

Ohio Adm.Code 3352-7-27 Exit Policy for the Closeout/Decommissioning of University Laboratories.

(A) Purpose

University investigators often use hazardous chemicals or agents as part of their laboratory research. Through requirements established in the "Chemical Hygiene Plan, Biosafety Manual, Radiation Safety Manual," and regulations instituted by federal and state agencies, investigators must properly handle and control these chemicals and agents to protect persons and the environment. This policy extends the requirement for investigators to maintain control of these materials and potentially contaminated spaces through the process of closing out their laboratory. A principle investigator who permanently vacates laboratory space as part of relocating to another laboratory at the university, transferring to another university, retiring, or suspending laboratory operations for any other reason must ensure that all environmental and occupational health and safety regulations are met to assure a safe work area for future users.

(B) Applicability

This policy applies to the closeout/decommissioning of any university laboratory that had operations dealing with hazardous materials. For the purpose of this policy, hazardous material includes chemicals, radioactive materials, and biological, infectious, or zoonotic agents or toxins. This policy also applies to hazardous materials belonging to the vacating principal investigator, but stored in a shared use or storage space (e.g., cold room, freezer, or stock room).

(1) Principal investigator

The principal investigator (PI) is a faculty or staff member serving as the responsible individual of the laboratory. The PI retains responsibility for proper management of hazardous materials and contaminated equipment or laboratory surfaces. At least one month before vacating the laboratory space or as soon as the decision is made, the PI will inform the director of environmental health and safety (EHS) of the planned move. The PI will meet with the director of EHS or his/her representative to discuss the close out process. If necessary, the department chair may be involved in the discussion. The director of EHS will provide the PI a copy of the "Laboratory Clearance Checklist" which will be used to complete the "Exit Clearance" process (see paragraph (E) of this rule).

(2) Department chair or director

The chair or director is accountable for laboratory space assigned to the department. The chair or director must ensure the director of EHS is timely informed of planned laboratory closeouts. In the event services beyond those routinely performed by EHS are required, such that an outside contractor is needed, the responsible department will be charged for purchased services. Any regulatory action or fines resulting from improper management of hazardous materials will be charged to the responsible department.

(3) Environmental health and safety (EHS)

EHS will work with the PI to develop a management plan for the proper management and disposal of hazardous material and with developing procedures for the required decontamination of equipment or laboratory surfaces. EHS is responsible for the costs associated with the disposal of hazardous materials that have been managed as required under applicable procedures. EHS staff will perform the final inspection of a vacated laboratory, along with the PI as described in paragraph (E) of this rule, and will release the laboratory for future use once all requirements have been met.

(4) Laboratory animal resources (LAR)

The director of LAR is responsible for the management of all controlled substances regulated by the federal drug enforcement agency (DEA) and for the incineration of all animal waste not meeting the Ohio environmental protection agency's (OEPA) definition of infectious waste.

(D) Procedures

Principal investigators shall follow the procedures in this section to manage hazardous material when exiting a laboratory. Any equipment or laboratory surface that is contaminated with any hazardous material must be decontaminated as described in this paragraph.

(1) Chemicals. References: rule 3352-7-20 of the Administrative Code.

(a) Any chemical distributed to you as a DEA controlled substance must be returned to the director, laboratory animal resources, prior to exiting the laboratory.

(b) Chemicals can be transferred to other laboratories within the department, or other university departments, with the acknowledgement of EHS and updating the laboratory chemical inventory of the accepting location. Contact EHS prior to transference of any chemicals.

(c) Hazardous chemicals transported off campus must comply with applicable U.S. department of transportation (DOT) regulations by following EHS's procedures on transportation of hazardous materials. These procedures can be accessed on the EHS website at http://www.wright.edu/admin/ehs.

(d) Chemicals you wish to have managed by EHS must be properly containerized and labeled. Proper labeling requires the chemical name of each chemical to be listed on the container. If a container has a mixture of chemicals, each chemical must be listed with its relative percentage. Chemical formulas, abbreviations, or trade names are not acceptable. For any commercial chemical product that is not labeled with its chemical name, a "Material Safety Data Sheet" must be requested from the company and supplied to EHS with the chemical. Contact EHS to arrange for chemical pick up.

(e) If the investigator is leaving the university, return the WSU chemical hygiene plan to EHS.

(2) Radioactive material. Reference: "University Radiation Safety Manual" (RSM)

Authorized users must:

(a) Inform the radiation safety officer (RSO) at least two weeks prior to the laboratory closeout.

(b) Terminate their radioactive materials protocols (section of 2.6.4 of the RSM).

(d) Ensure all radioactive materials, radioactive waste, and potentially contaminated equipment or surfaces are properly labeled (sections 2.17 and 2.24 of the RSM).

(e) Returned all remaining radioactive materials and dispose of radioactive waste to the radiation safety office (sections 2.24 of the RSM).

(f) If the authorized user is leaving the university, return the "Radiation Safety Manual," personnel dosimeters, survey meters, radiation protection equipment, and shielding devices to the radiation safety office.

(g) Inform the RSO if any radioactive material will be transferred to another authorized user, another location on campus, or to another licensed institution (section 2.14.3 and 2.15 of the RSM).

(h) Schedule a final laboratory radiation survey (and bioassay, if appropriate) with the radiation safety office.

(3) Biological and infectious material

References: Wright state university's "Institutional Biosafety Manual"; Wright state university's "Infectious Waste Management Guide"; Title 42 Code of Federal Regulations Part 73. If you are leaving the university and were issued an "Institutional Biosafety Manual," return it to the university institutional biosafety officer.

(a) Select agents:

(i) Certain biological material and toxins considered select agents (se 42 CRF 73.4 and 73.5) cannot be transferred to other university personnel or transported off campus without prior approval from EHS , the institutional biological safety officer, the department of health and human services, and/or the United States department of agriculture.

(ii) The disposal of select agents, if meeting the OEPA definition of infectious waste (see paragraph (D)(3)(b) of this rule), shall be managed as described in the section for infectious waste. Select agents not meeting the definition of infectious waste must be handled on a case by case basis. Contact the institutional biological safety officer for assistance.

(b) Infectious waste:

(i) All waste material meeting the OEPA definition of infectious waste must be collected by EHS except in cases when liquid infectious waste cultures can be treated with bleach and disposed down the drain. OEPA's definition of infectious waste can be found in the "Infectious Waste Management Guide," appendix D in the WSU "Institutional Biosafety Manual," or on the EHS website at http://www.wright.edu/admin/ehs. In all cases, EHS must be notified. Prior to EHS picking up any infectious waste, or when treating liquid infectious waste cultures, all waste must be managed as described in the "Infectious Waste Management Guide."

(ii) In no cases shall material meeting the OEPA's definition of infectious waste be autoclaved and disposed as regular trash or sent to laboratory animal resources for incineration.

(iii) Contact environmental health and safety to obtain any needed infectious waste boxes or to schedule a pick up of infectious waste.

(i) If tissue is held in a liquid preservative, tissue and liquid must be separated.

(ii) Liquid preservative shall be managed as described in the chemicals paragraph of this rule.

(iii) Tissue meeting the OEPA definition of infectious waste must be collected by EHS. Prior to EHS picking up any infectious waste it must be managed as described in the "Infectious Waste Management Guide" of the WSU "Institutional Biosafety Manual" (appendix D). OEPA's definition of infectious waste can be found in the management guide which can be viewed on EHS's website: http://www.wright.edu/admin/ehs/.

(iv) Tissue not meeting the definition of infectious waste shall be collected and sent to laboratory animal resources for incineration.

(d) Toxins:

(i) Toxins must be handled on a case by case basis. Contact EHS for instructions.

(ii) Toxins considered a select agent will be managed for disposal, transfer, or transport according to 42 CFR 72 and 73.

(4) Laboratory equipment and surfaces

(a) Any laboratory equipment or laboratory surface that is contaminated with a hazardous material must be decontaminated prior to exiting the lab or distribution of the equipment. Proper decontamination requires the wipe down of all contaminated surfaces with a solvent or cleaning agent capable of removing the contaminant. Any equipment that contains a hazardous material integral to the operation of the equipment (i.e., oil, mercury, refrigerant, asbestos...) must have the hazardous material removed prior to disposal. The exception to this is if Wright state university's excess and surplus management department (ESPM) plans to sell the equipment as useable.

(b) Any laboratory equipment that is contaminated with, or contains, radioactive material must go through a specific clearance process initiated by the radiation safety office. Refer to the radioactive material section of this policy for guidance.

(c) ESPM must manage all equipment for disposal or resale. Refer to Wright state university's "Wright Way Policy Manual Policy 5403" for the requirements of ESPM. Specifically, policy 5403.6(e) stipulates the requirements for handling equipment that contains or is contaminated with a hazardous material. These requirements must be satisfied.

(E) Laboratory exit clearance

(1) After all hazardous material has been managed as described in this policy; contact EHS, (937) 775-2215, to set up a laboratory clearance meeting. The meeting shall be held in the laboratory and attended by the principal investigator and an EHS representative(s). Either the principal investigator or EHS may request that the department chair or director attend the meeting.

(2) The EHS representative(s), with assistance from the principal investigator, will complete the EHS "Laboratory Clearance Checklist." The checklist will be signed by the principal investigator and the chair or director of the department or administrative unit after which the lab will be considered safe for reuse by another investigator. The completed and signed "Clearance Checklist" will be kept on file in EHS permanently.

Last updated June 11, 2021 at 9:10 AM

History

Effective: October 20, 2006
Promulgated Under: 111.15

Chapter 3352-86 Internal Posting Procedure

Ohio Adm.Code 3352-86-06 Internal posting procedure for classified, non-bargaining unit.

(A) Internal posting procedure

Wright State University values filling new and vacant classified positions with qualified current employees. This internal posting procedure will replace the "First Opportunity Transfer Procedure" effective (date of approval). It will provide a process for giving first consideration to classified, non-bargaining unit staff. In the future, if there is a conflict between the internal posting procedure and the Ohio Revised Code and civil service procedures, the Ohio legal and administrative procedures will prevail.

(B) Determination for an internal posting

When a new or vacant classified position becomes available, the hiring supervisor will consider whether it is appropriate to give first consideration to current eligible staff rather than requesting referrals from the civil service eligibility list maintained by human resources. If the hiring supervisor decides to first consider current eligible employees, human resources will post the position for WSU classified, non-bargaining unit employees only on the WSU employment website (https://jobs.wright.edu).

Once the department of human resources receives a final, approved request for posting, employment services will list the position on the employment website for WSU classified, non-bargaining unit employees only. The announcement will provide a description of the open position, minimum qualifications, department, and pay grade. Internal opportunities will be posted as soon as they are received and approved. The position will remain posted for five full working days.

(D) Eligibility

Employees must meet all of the following criteria to be considered for interview:

(1) Be actively employed, and on the Wright state university payroll (positions that are excluded include, but are not limited to, interim appointments, thirty-day emergency appointments, and probationary employees);

(2) Be in a classified, non-bargaining unit position;

(3) Meet the minimum qualifications for the position;

(4) Be employed in current position for at least one year; and

(5) Take the required word processing or spreadsheet test required for the position, if the required test has not been taken by the applicant while employed at WSU.

(E) Testing

Eligible current employees are not required to take the competitive civil service examinations for positions posted under the internal posting procedure. However, applicants must take the word processing test and/or spreadsheet skills test if the applicant was not tested for the required application upon original hire. A staff member from the department of human resources will contact the applicant if testing is required. Test information will be provided to the hiring manager.

(F) Application procedure

Eligible current employees may apply for the positions posted on the employment website (https://jobs.wright.edu) by completing and submitting the electronic application form. The application must be submitted by the specified closing date.

(G) Review of applications

Human resources will screen applications for eligibility, as specified above. All applicants meeting the eligibility requirements will be referred to the hiring supervisor.

(H) Evaluation and selection process

After reviewing qualifications, work records, references and other information, if any, the hiring supervisor will schedule interviews for the applicants he/she determines are the best candidates for the position. Hiring supervisors are encouraged to review official personnel files of all applicants before the interview process. After the interview process, the hiring supervisor will notify human resources of the candidate selected to fill the position. The hiring supervisor will then offer the position to the candidate. Once the position has been accepted, the applicants not selected for the position will be notified by the department of human resources.

(I) Advantages of using the "First Opportunity Transfer Procedure"

Positions designated for WSU classified, non-bargaining unit employees only are posted for five days only. This process shortens the standard timeline for posting and eliminates outside advertising. Qualified current employees receive first consideration for positions posted under this job category. Current employees are more knowledgeable of university policies and procedures. There are no stipulations for interviewing a specified number of candidates; therefore, the interview process is less time-consuming. Testing may not be necessary.

(J) Right reserved to use "Standard Civil Service Procedure"

Although the hiring supervisor indicates a preference to hire a current university employee by posting the position for WSU classified, non-bargaining unit employees only, the supervisor reserves the right to post under the civil service procedure and receive a list of civil service tested and competitively qualified candidates when it appears there are insufficient internal candidates or that outside applicants may more closely meet the needs of the department.

If the internal posting procedure is used and no one is selected from the internal applicant pool, the hiring supervisor must notify all applicants of this decision before reposting the position using the standard civil service procedure.

(K) Wright state is an equal opportunity/affirmative action institution

All promotion and transfer decisions will be made without discrimination on the basis of race, color, religion, disability status, veteran status, military status, national origin, ancestry, sex (including gender identity/expression), age, or sexual orientation. The university is committed to making reasonable accommodations to qualified individuals with disabilities to complete the application process and perform the essential functions of the position.

Last updated June 11, 2021 at 9:12 AM

History

Effective: September 4, 2015
Promulgated Under: 111.15

Chapter 3352-88 Classified Service

Ohio Adm.Code 3352-88-01 Classification of positions.

All positions in the classified service at Wright state university shall be classified in accordance with section 124.14 of the Revised Code, except those exempted by operation of law.

Last updated June 11, 2021 at 9:12 AM

History

Effective: September 15, 1983
Promulgated Under: 111.15

Ohio Adm.Code 3352-88-02 Parenthetical subtitles.

When the department of human resources determines that the positions which have been classified under any one title include a greater variety of duties and skills than could be tested by a single uniform examination, the department of human resources may establish parenthetical subtitles to indicate the specialized nature of positions within the general classification. Such parenthetical titles shall be descriptive of the duties performed and they shall not operate to alter the pay range assignment of any employee. No employee shall be required to submit to an additional examination because of the assignment of a parenthetical subtitle to a position, which he/she occupies.

Last updated June 11, 2021 at 9:12 AM

History

Effective: November 13, 2004
Promulgated Under: 111.15

Ohio Adm.Code 3352-88-03 Classification plan.

(A) The department of human resources shall establish and may modify or repeal, by rule, a job classification plan for all positions, offices and employments. The department of human resources shall consider in establishing classifications and assigning pay range such factors as duties performed only on one shift, special skills in short supply in the labor market. Recruitment problems, separation rates, comparative salary rates, the amount of training required, and other conditions affecting employment.

(B) The department of human resources shall assign a classification title to each classification within the classification plan.

(C) The department of human resources shall assign each classification to a pay range established under section 124.15 of the Revised Code.

(D) The department of human resources, by rule, shall assign related classifications, which form a career progression, to a classification series.

(E) The department of human resources shall assign each classification in the classification plan a five-digit number, the first four digits of which shall denote the classification series to which the classification is assigned.

When a career progression includes more than ten classifications, the department of human resources shall, by rule identify the additional classifications belonging to a classification series. Such additional classifications shall be part of the classification series, notwithstanding the fact that the first four digits of the classification number of the additional classifications do not correspond with the first four digits of the classification number assigned to other classifications in the series.

(F) The department of human resources shall group jobs within a classification so that positions are similar enough in duties and responsibilities to be described by the same classification title, to have the same pay range assigned with equity and to have the same qualifications for selection applied.

(G) Following are the classes to which the department of human resources shall assign positions within the classified service according to the appendix to this rule.

View Appendix

Last updated June 11, 2021 at 9:12 AM

History

Effective: August 28, 2006
Promulgated Under: 111.15

Ohio Adm.Code 3352-88-04 Specifications.

(A) The university shall prepare specifications for each classification in the classified service according to division (A) of section 124.14 of the Revised Code. Such specifications shall include statements of the essential character of the work of the classification, essential knowledge, abilities, and skills, and the qualifications for persons who are to fill positions so classified. Qualifications shall be stated in terms of specific course work at recognized institutions, experience, training, or in such othe terms as meet the requirements of the classification. Specifications shall also include a listing of any parenthetical subtitles which are established for the classifications. A copy of each specification shall be filed in the office of the secretary of state. The qualifications listed in the specifications shall be followed in determining admittance to competitive or noncompetitive examinations. Where parenthetical subtitles have been established, such subtitles shall be included in the announcement of competitive examinations and shall be entered on the employee's civil service record.

(B) The university shall file new, additional, or revised specifications with the secretary of state before being used.

Last updated June 11, 2021 at 9:12 AM

History

Effective: November 13, 2004
Promulgated Under: 111.15

Ohio Adm.Code 3352-88-05 Changes in the classification plan.

This rule was filed with the Legislative Service Commission in PDF format and is presented here as filed.

View Rule Text

Last updated November 1, 2024 at 1:25 PM

History

Effective: November 3, 2004
Promulgated Under: 111.15

Ohio Administrative Code 3352 — Wright State University

Chapter 3352-1 Mission Statement; Equal Opportunity; Affirmative Action

Ohio Adm.Code 3352-1-01 Wright state university mission statement.

Ohio Adm.Code 3352-1-02 Discrimination and harassment based on protected class.

Chapter 3352-3 Admission and Degree Requirements

Ohio Adm.Code 3352-3-01 Undergraduate admission.

Ohio Adm.Code 3352-3-02 Undergraduate degree requirements.

Ohio Adm.Code 3352-3-03 Graduate admission.

Ohio Adm.Code 3352-3-04 Graduate degree requirements.

Chapter 3352-4 Privacy of Records; Alcohol Policy; Student Employment

Ohio Adm.Code 3352-4-03 Privacy and release of student educational records.

Ohio Adm.Code 3352-4-05 Student employment.

Ohio Adm.Code 3352-4-09 Anti-hazing.

Chapter 3352-5 Personnel Policies

Ohio Adm.Code 3352-5-01 Employee categories.

Ohio Adm.Code 3352-5-02 Nepotism.

Ohio Adm.Code 3352-5-03 Leaves of Absence.

Ohio Adm.Code 3352-5-04 Vacation.

Ohio Adm.Code 3352-5-05 Sick Leave.

Ohio Adm.Code 3352-5-06 Working hours.

Ohio Adm.Code 3352-5-07 Conditions of employment for unclassified staff.

Ohio Adm.Code 3352-5-08 Educational benefits program.

Ohio Adm.Code 3352-5-09 Compensation.

Ohio Adm.Code 3352-5-10 Internal promotion.

Ohio Adm.Code 3352-5-11 Special salary adjustments for administrative (unclassified) staff.

Ohio Adm.Code 3352-5-12 Reduction in classified staff workforce.

Ohio Adm.Code 3352-5-13 Furlough leave.

Chapter 3352-7 Administration Generally

Ohio Adm.Code 3352-7-01 Parking.

Ohio Adm.Code 3352-7-03 Environmental health and safety.

Ohio Adm.Code 3352-7-04 Pregnancy in the workplace and in academic and research settings.

Ohio Adm.Code 3352-7-05 Smoking.

Ohio Adm.Code 3352-7-06 Drug-Free Workplace.

Ohio Adm.Code 3352-7-07 Travel.

Ohio Adm.Code 3352-7-08 Nonoccupational exposure to bloodborne pathogens.

Ohio Adm.Code 3352-7-09 Copyrighted materials.

Ohio Adm.Code 3352-7-10 Solicitations, distributions, and postings.

Ohio Adm.Code 3352-7-11 University marks, words, logos, and symbols.

Ohio Adm.Code 3352-7-14 Demonstrations.

Ohio Adm.Code 3352-7-15 Lobbying registration and reporting.

Ohio Adm.Code 3352-7-17 Responsible use of university computing resources.

Ohio Adm.Code 3352-7-18 Firearms.

Ohio Adm.Code 3352-7-22 Facilities and endowments.

Ohio Adm.Code 3352-7-23 Quasi-endowment fund.

Ohio Adm.Code 3352-7-24 Overexpenditures, disallowances, and uncollectible receivables on sponsored program accounts.

Ohio Adm.Code 3352-7-25 Fire safety plan.

Ohio Adm.Code 3352-7-26 Violence in the workplace.

Ohio Adm.Code 3352-7-27 Exit Policy for the Closeout/Decommissioning of University Laboratories.

Chapter 3352-86 Internal Posting Procedure

Ohio Adm.Code 3352-86-06 Internal posting procedure for classified, non-bargaining unit.

Chapter 3352-88 Classified Service

Ohio Adm.Code 3352-88-01 Classification of positions.

Ohio Adm.Code 3352-88-02 Parenthetical subtitles.

Ohio Adm.Code 3352-88-03 Classification plan.

Ohio Adm.Code 3352-88-04 Specifications.

Ohio Adm.Code 3352-88-05 Changes in the classification plan.

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