950 CMR 57.00 — Voter registration

cmr-950-57.00950 CMR 57.00Regulation

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950 CMR: OFFICE OF THE SECRETARY OF THE COMMONWEALTH 950 CMR 57.00:VOTER REGISTRATION Section 57.01: Purpose 57.02: General Provisions 57.03: Local Implementation and Agency Coordinators Relative to the NVRA 57.04: Voter Registration by Mail 57.05: Voter Registration at Registration Agencies under the NVRA 57.06: Voter Registration at the Registry of Motor Vehicles under the NVRA 57.07: Automatic Voter Registration 57.08: Online Voter Registration

950 CMR 57.00 Voter registration

57.01 Purpose

57.01: Purpose 950 CMR 57.00 implements the federal National Voter Registration Act, (NVRA) 52 U.S.C. §§ 20501 et seq., and M.G.L. c. 51, which includes Automatic Voter Registration (AVR) as set forth in M.G.L. c. 51, § 42G½. It applies to voter registration for all federal, state, and municipal elections. The purposes of these statutes and of 950 CMR 57.00 is to increase the number of eligible citizens who register to vote; to protect the integrity of the electoral process; and to ensure that accurate and current voter registration lists are maintained.

57.02 General Provisions

57.02: General Provisions (1)Definitions. Terms used in 950 CMR 57.00 shall have the meanings provided in M.G.L. c. 50, § 1. In addition: Acknowledgment Notice means a written notice required by M.G.L. c. 51, § 42H, sent by a registrar to a registrant notifying the registrant of the disposition of the affidavit of voter registration. Active Voter means a voter whose name and address are in the current annual register of voters. Agency Form means an affidavit of voter registration that is completed at a registration agency. Such form is designed to provide the applicant with a copy thereof at the time of registration at a registration agency. Applicant means an individual, either a registrant or pre-registrant, who has completed an affidavit of voter registration or who has not opted out of Automatic Voter Registration. Automatic Voter Registration (AVR) means a process by which necessary information of an applicant who does not opt out at an Automatic Voter Registration Agency is transmitted by the AVR Agency for the purpose of voter registration. Automatic Voter Registration Agency (AVR Agency) means an agency designated by the Secretary to provide automatic voter registration services to eligible citizens. These agencies must collect reliable citizenship information during the agency's course of business. AVR Agencies are limited to Commonwealth Health Insurance Connector Authority, the Office of Medicaid in the Executive Office of Health and Human Services and the Registry of Motor Vehicles. Confirmation Notice means a notice, required by M.G.L. c. 51, § 37, sent by forwardable mail to a voter who is believed to have changed their residence to another city or town, by the registrars, which is: (a) postage prepaid; (b) contains a postage prepaid and preaddressed return card; (c) instructs the voter to return the card if they did not change their residence from the city or town; and (d) contains additional information about remaining eligible to vote. Inactive Voter means a voter whose name and address have not been entered in the annual register of voters but is maintained on an inactive voters list. ( Mass. Register #1414 4/3/20)

950 CMR: OFFICE OF THE SECRETARY OF THE COMMONWEALTH

57.02 continued

57.02: continued Mail-in Agency Form means an affidavit of voter registration that may be completed outside of a voter registration agency, contains the voter registration agency's code and is considered to have originated at an agency. Mail-in Form means an affidavit of voter registration that may be completed outside of a voter registration agency. Mail-in Form includes mail-in agency forms and online mail-in forms. Online Mail-in Form means an affidavit of voter registration that may be completed as a result of a voter registration transaction that could not be completed and submitted through the online application. Pre-register means the registration process by which an applicant who has reached 16 years of age and who possesses all the qualifications to be registered as a voter, except that of age, may complete a voter registration application to be qualified to vote upon reaching 18 years old on or before the next election or conduct Automatic Voter Registration at an AVR Agency. Pre-registrant means an applicant who is 16 years of age or older and has pre-registered to vote, but will not be eligible to vote until the election after which they turn 18 years of age. Registrant means a person applying to register as a voter in Massachusetts or a registered voter who is submitting an application to make changes to their voter registration. Registration Agency means a location where eligible citizens may register or pre-register as voters including city or town clerk's offices, military recruitment offices, offices of the Registry, all state agencies that provide public assistance or assistance to people with disabilities, offices that provide state-funded programs primarily engaged in providing services to people with disabilities and any other office which the Secretary shall designate by regulation. (a) Other offices designated as Registration Agencies shall include Armed Services Recruitment Centers; the Elections Division of the Office of the Secretary of the Commonwealth; the Southeastern Division of the Office of the Secretary of the Commonwealth and the Western of the Office of the Secretary of the Commonwealth. (b) State Agencies that Provide Public Assistance shall include those agencies that administer or provide services under the Supplemental Nutrition Assistance Program (SNAP), Medicaid, Women, Infants, & Children (WIC), Emergency Aid to Elderly, Disabled and Children (EAEDC), the Aid to Families with Dependent Children (AFDC) programs, and the Health Care Connector. (c) State Agencies that Provide Assistance to People with Disabilities shall include: the Commission for the Blind; the Commission for the Deaf and Hard of Hearing; the Massachusetts Rehabilitation Commission; the Department of Mental Health; the Department of Developmental Services; and offices that primarily provide disability services at public institutions of higher education. Registry means the Massachusetts Registry of Motor Vehicles. Secretary means the Secretary of the Commonwealth of Massachusetts.

57.03 Local Implementation and Agency Coordinators Relative to the NVRA

57.03: Local Implementation and Agency Coordinators Relative to the NVRA (1) Designation of Coordinators. Each city or town clerk shall designate a person as the local NVRA implementation coordinator who shall be a person in the clerk's office responsible for voter registration. Each city or town clerk shall provide the Secretary with the name, address, telephone number and e-mail address of the person so designated. The city or town clerk may designate themself for this purpose. If the designated local NVRA implementation coordinator position becomes vacant, the city or town clerk shall designate a new NVRA coordinator within 15 business days. Each voter registration agency shall designate an NVRA coordinator who shall be a person in the agency who is responsible for voter registration. Each voter registration agency shall provide the Secretary with the name, address, telephone number and e-mail address of the person so designated. If the designated NVRA coordinator position becomes vacant, the voter registration agency shall designate a new NVRA coordinator in writing within 15 business days.

950 CMR: OFFICE OF THE SECRETARY OF THE COMMONWEALTH

57.03 continued

57.03: continued (2) The local implementation and agency coordinators shall be responsible for maintaining sufficient supplies of voter registration materials and providing information relative to the implementation of the NVRA to any person in their Offices about their responsibilities under the NVRA.

57.04 Voter Registration by Mail

57.04: Voter Registration by Mail The provisions of 970 CMR 57.04 shall apply to Massachusetts Mail-in affidavits, the National Voter Registration Form prepared by the Election Assistance Commission and Mail-in agency forms. (1) Availability of Mail-in Forms. (a) The Secretary shall prepare blank mail-in affidavits of voter registration and shall supply such mail-in affidavits to all city and town clerks as the Secretary deems necessary. Mail-in affidavits of voter registration shall be available in English and Spanish and such other languages as the Secretary deems necessary. (b) The Secretary shall, upon request, provide mail-in affidavits of voter registration in quantities he deems sufficient, to nongovernmental and private entities free of charge. (c) Only mail-in affidavits of voter registration prepared by or with the approval of the Secretary pursuant to 950 CMR 57.04(1)(d) shall be used for any voter registration. (d) The Secretary shall publish on the internet, in a manner accessible to the public, an affidavit of voter registration in a printable electronic document format. This document shall be a valid affidavit of voter registration under M.G.L. c. 51. The Secretary shall post the electronic document in every language provided for in M.G.L. c. 51, § 36. The electronic affidavit of voter registration shall give applicants the option to enter data directly into the form prior to printing out the affidavit or to print a blank form and manually enter information. The applicant shall personally sign and mail, or deliver personally, or deliver by an authorized person the completed affidavit of voter registration form to the appropriate city elections department or town clerk's office. (e) National Voter Registration Forms as prescribed by the Election Assistance Commission shall be accepted for purposes of registering to vote in Massachusetts. A National Voter Registration Form shall be accepted on regular paper, provided, however, that the form itself is identical to that as prescribed by the Election Assistance Commission. No National Voter Registration form shall be accepted if it contains any additional verbiage or graphics other than those contained on the official form such as commercial logos, organizational or contact information. (2) Responsibilities of Applicant. (a) The applicant shall complete all information on the mail-in affidavit of voter registration, and sign the affidavit. If the applicant is prevented by physical disability from completing or signing the mail-in affidavit, the applicant may authorize another person to complete and sign the affidavit on their behalf. The assisting person shall then sign the mail-in affidavit in the designated area. (b) The applicant may return the mail-in affidavit of voter registration to the registrars of the city or town where they reside:

  1. by mail;
  2. by personal delivery; or
  3. by delivery to a third person who delivers the affidavit of voter registration to the registrars on behalf of the applicant. (3) Responsibilities of Registrars. (a) The registrars of voters must accept mail-in affidavits of voter registration from registration agencies, from individuals, and from organizations conducting voter registration. (b) Upon receipt of a completed mail-in affidavit of voter registration, the registrars shall add the person's name, residential address, mailing address, if any, date of birth, party selection, if any, and effective date of registration to the annual register of voters, except as provided in 950 CMR 57.04(3)(c).

950 CMR: OFFICE OF THE SECRETARY OF THE COMMONWEALTH

57.04 continued

57.04: continued (c) If, after examination of an affidavit of registration, it appears to the registrars that the person has all the qualifications to be registered as a voter except that of age and the person has obtained 16 years of age, then they shall enter the person's name in the current annual register of voters with the designation "pre-registrant" or other term or code as specified by the Secretary. The designation shall be removed when the person becomes eligible to vote in next preliminary, primary, special or general election or town meeting. (d) If the mail-in affidavit of voter registration is incomplete, the registrars shall notify the registrant and provide an opportunity to remedy the defect. This notification must be oral or written, and the registrant may supply such information, in writing, or in person. (e) If the mail-in affidavit of voter registration is not signed by the registrant or by a person assisting a registrant, the registrars shall return the mail-in affidavit of voter registration to the registrant with a written request that it be so signed and returned to the registrars. (f) If the Massachusetts mail-in affidavit of voter registration or National Voter Registration form is on an unauthorized form, the registrars shall notify the applicant that the form is unacceptable, and send the applicant an original mail-in affidavit. (g) If, within 20 days after notification by the registrars, the registrant fails to supply the missing information, other than political party or designation, or fails to return a completed original mail-in form, the mail-in affidavit of voter registration shall be rejected, and the registrant shall be notified in writing of the rejection. (h) If the mail-in affidavit of voter registration for a pre-registrant is incomplete or not signed by the pre-registrant, the registrars shall reject the form and notify the pre-registrant in writing. (i) If the applicant fails to supply a political party or designation, the applicant shall be registered as "unenrolled". (j) The registrars shall send an acknowledgment notice to each registrant upon final disposition of a mail-in affidavit of voter registration. (k) The registrars shall send a notice of receipt to each pre-registrant upon final disposition of the mail-in affidavit of voter registration. The registrars shall send an acknowledgment notice to each pre-registrant upon the pre-registrant becoming eligible to vote. (l) If the acknowledgment notice, other than a notice rejecting the affidavit of voter registration, is returned as undeliverable, the registrars shall designate the voter as inactive, send the registrant a confirmation notice, and remove the registrant from the voting list if they fail to respond to the confirmation notice and do not either:

  1. vote in at least one of the next two biennial state elections following the mailing of such confirmation notice; or
  2. take any other action that restores the voter to "active" status including, but not limited to, signing a nomination paper or petition at the same address, or voting or attempting to vote at a municipal election, or town meeting. (m) If the printed name on the mail-in affidavit of voter registration is not identical to the signed name, the voter shall be registered in accordance with the printed name. (4) Effective Date for Mail-in Registration. (a) A registrant is deemed to be a registered voter as of the date the completed mail-in affidavit of voter registration is postmarked or on the day that it is hand delivered to the registrars. A pre-registrant is deemed to be a registered voter as of the date they become eligible to vote. (b) Mail-in affidavits of voter registration postmarked before midnight on the last day to register for an election shall be effective for such election. (c) If a postmark is unclear or illegible, a mail-in affidavit of voter registration received by the registrars no later than five days after the final day to register shall be effective for that election. (d) If a mail-in affidavit of voter registration is postmarked after the deadline to register for an election, the registrant's name shall be added to the annual register for all subsequent elections and the registrars shall so notify the registrant in the acknowledgment notice.

950 CMR: OFFICE OF THE SECRETARY OF THE COMMONWEALTH

57.04 continued

57.04: continued (e) If a mail-in affidavit of voter registration is missing any information, other than a signature, when received by the registrars, or is on an otherwise unauthorized form, the registrant is deemed to be a registered voter as of the time the mail-in affidavit of voter registration is postmarked or hand delivered to the registrars, provided the registrant supplies the missing information, other than political party or designation, or returns an original mail-in affidavit, within 20 days after notification pursuant to 950 CMR 57.04(3)(f). (f) If a mail-in affidavit of voter registration is missing a signature, and that signature is supplied by the registrant within 20 days after notification by the registrars pursuant to 950 CMR 57.04(3)(f), the registrant is deemed to be a registered voter as of the date the new mail-in affidavit is postmarked or hand delivered to the registrars.

57.05 Voter Registration at Registration Agencies under the NVRA

57.05: Voter Registration at Registration Agencies under the NVRA 950 CMR 57.00 applies to city and town clerk's offices, military recruitment offices, those state agencies that provide public assistance or assistance to people with disabilities and offices that provide state funded programs primarily engaged in providing services to people with disabilities in accordance with the NVRA. (1) Agency Assistance. (a) At each voter registration agency, a form shall be distributed, as prescribed in 52 U.S.C. 205065(a)(6)(B), with each application for service or assistance, and with each recertification, renewal, or change of address form relating to such service or assistance. This form shall be called a voter preference form or a declination form. (b) During an in person transaction, if the applicant declines to register to vote, the voter preference form shall be signed by the applicant, and retained by the registration agency. (c) If the applicant chooses to register to vote, the voter preference form shall be signed by the applicant, and retained by the agency. The applicant shall then be provided with an affidavit of voter registration. (d) If the applicant declines to sign the voter preference form during an in person transaction, they must be provided with a mail-in agency voter registration form. (e) Each voter registration agency shall provide the applicant with the same level of assistance in filling out the voter registration form as is provided by the agency in completing its own form, unless the applicant refuses such assistance. (f) Each voter registration agency must accept the completed affidavit of voter registration for transmittal pursuant to 950 CMR 57.05(3). (g) When a voter registration agency distributes its application for service, recertification, renewal, or change of address form by mail, it shall include in such mailing a mail-in agency voter registration form, supplied by the Secretary. (2) Voter Registration Affidavit. (a) The Secretary shall prepare blank forms for affidavits of voter registration and shall supply sufficient quantities of such forms to each voter registration agency listed in 950 CMR 57.02. (b) The Secretary shall prepare voter registration preference forms and shall supply such forms in quantities requested to each voter registration agency. Agencies should request forms through the NVRA coordinator and allow for at least ten business days to receive them. (c) Each registration agency shall use only the affidavit of voter registration form and a voter preference form prescribed or approved by the Secretary. Each agency is encouraged to combine said forms with the agency's own application, renewal, recertification or change of address form, subject to review and approval by the Secretary. (d) Every applicant who registers to vote in person at a registration agency shall be provided with a copy of the completed voter registration affidavit. (e) For each in person transaction conducted at an agency, the voter registration agency shall retain an applicant's completed voter preference form. The voter preference form shall not be a public record.

950 CMR: OFFICE OF THE SECRETARY OF THE COMMONWEALTH

57.05 continued

57.05: continued (3) Transmission of Voter Registration Affidavits. (a) The voter registration agency shall mail or deliver the original completed affidavit of voter registration for any in person applicant to the board of registrars of voters of the city or town where the applicant resides within five days after it is completed by the applicant at the agency. (b) The Secretary may, at his or her discretion, accept voter registration applications electronically from voter registration agencies for transmission within five days to the board of registrars of voters of the city or town where the applicant resides. This shall only apply to voter registration applications submitted electronically through an integrated system approved by the Secretary. (4) Receipt of Agency Voter Registration Affidavits by Registrars. (a) The registrars of voters shall accept completed affidavits of voter registration from registration agencies. (b) Upon receipt of each completed affidavit of voter registration, the registrars shall add the applicant's name, address, mailing address, if any, date of birth, party affiliation, if any, and effective date of registration to the annual register of voters. The registrars shall send an acknowledgment notice to the registrant and a notice of receipt to a pre-registrant. (c) If, after examination of an affidavit of registration, it appears to the registrars that the person has all the qualifications to be registered as a voter, except that of age, and the person has obtained 16 years of age, then they shall enter the person's name in the current annual register of voters with the designation "pre-registrant" or other term or code as specified by the Secretary. The designation shall be removed when the person becomes eligible to vote in the next preliminary, primary, special or general election or town meeting.

  1. The registrars shall send a notice of receipt to each pre-registrant upon final disposition of the affidavit of voter registration.
  2. The registrars shall send an acknowledgement notice to each pre-registrant upon the pre-registrant becoming eligible to vote. (d) If the affidavit of voter registration is incomplete, or is on an unauthorized form, the registrars shall follow the provisions of 950 CMR 57.04(3). (e) The registrars may correct information supplied by the applicant to the extent necessary to maintain the integrity of their records. (f) Subject to 950 CMR 57.05(4)(c), the registrant is deemed to be a registered voter at the time of completion of a signed affidavit of registration at a registration agency. If the registrant submits a mail-in agency form, the registrant is deemed to be a registered voter as of the date of the postmark on the form or on the date on which the mail-in agency form is hand-delivered to the registrars. A pre-registrant is deemed to be a registered voter as of the date they become eligible to vote.
57.06 Voter Registration at the Registry of Motor Vehicles under the NVRA

57.06: Voter Registration at the Registry of Motor Vehicles under the NVRA The provisions of 950 CMR 57.06 apply to non-AVR transactions at the Registry of Motor Vehicles RMV, including registration renewals. (1) Voter Registration Affidavit. (a) The Secretary shall prepare blank forms for affidavits of voter registration and shall supply sufficient quantities of such forms to the Registry. Said forms shall contain the information and the statements required in 52 USCS § 20504(c)(2). (b) The Registry shall use the affidavit of voter registration form prescribed by the Secretary; provided however, that the Registry may combine said form with its own application, renewal, or change of address form, subject to review and approval by the Secretary. (c) Every applicant who applies to register to vote at the Registry shall be provided with a receipt confirming the completion of a voter registration affidavit. (d) When the Registry electronically transmits voter registration information, a copy of the applicant's completed voter registration affidavit shall be maintained electronically at the central voter registry, but shall be available for inspection and copying by the registrars of the applicant's city or town or by summons in a legal proceeding.

950 CMR: OFFICE OF THE SECRETARY OF THE COMMONWEALTH

57.06 continued

57.06: continued (2) Registering at the Registry of Motor Vehicles. (a) AVR applicants applying for or renewing a driver's license shall follow the provisions set for in 950 CMR 58.00: Central Registry of Voters. For other qualifying transactions under the NVRA, the Registry application shall serve as an affidavit of voter registration, unless the applicant fails to sign the voter registration portion of the application. (b) Any change of address form submitted by a registered voter to the Registry shall automatically serve as notification of change of address for voter registration purposes, unless the registrant states on the form that the change of address is not for voter registration, purposes. (c) The Registry shall accept the completed voter registration affidavit for transmittal pursuant to 950 CMR 57.06(3). (3) Transmission of Voter Registration Affidavits. (a) The Registry shall electronically transmit the completed affidavit of voter registration to the registrars of voters in the applicant's city or town within five days after it is completed by the applicant. (b) The Registry shall electronically transmit a change of address notification to the registrars of voters of the registrant's former city or town within five days after it is received by the Registry. (4) Receipt of Registry Voter Registration Affidavit and Change of Address Notification by Registrars. (a) The registrars of voters shall accept completed affidavits of voter registration from the Registry. (b) Upon receipt of each completed affidavit of registration, the registrars shall add the registrant's name, address, and effective date of registration to the annual register of voters. The registrars shall send an acknowledgment notice to the registrant. (c) If, after examination of an affidavit of registration, it appears to the registrars that the person has all the qualifications to be registered as a voter except that of age and the person has reached 16 years of age, then they shall enter the person's name in the current annual register of voters with the designation "pre-registrant" or other term or code as specified by the Secretary. The designation shall be removed when the person becomes eligible to vote in the next preliminary, primary, special or general election or town meeting.

  1. The registrars shall send a notice of receipt to each pre-registrant upon final disposition of the affidavit of voter registration.
  2. The registrars shall send an acknowledgement notice to each pre-registrant upon the pre-registrant becoming eligible to vote. (d) If the affidavit of registration is incomplete, the registrars shall follow the provisions of 950 CMR 57.04(3). (e) The registrars may correct information supplied by the applicant to the extent necessary to maintain the integrity of their records. (f) Subject to the provisions of 950 CMR 57.06(4)(c), the registrant is deemed to be a registered voter at the time of completion of a signed affidavit of registration at the Registry. A pre-registrant is deemed to be a registered voter as of the date they become eligible to vote. (g) If the registrars receive a change of address notification from the Registry showing that a voter has moved within the same city or town, the registrars shall change the voter's registration address accordingly. (h) If the registrars receive a change of address notification from the Registry showing that a voter has moved to another city or town, the registrars shall remove the voter from the voting list.
57.07 Automatic Voter Registration

57.07: Automatic Voter Registration (1) Automatic Voter Registration (AVR) Shall Apply Only to AVR Agencies. (a) For purposes of AVR at the Health Insurance Connector Authority and the Office of Medicaid, an "AVR applicant" shall mean a person who is submitting a completed Massachusetts Application for Health and Dental Coverage and Help Paying Costs ("agency application") online, in person or via telephone to the AVR Agencies and shall not include an Authorized Representative.

950 CMR: OFFICE OF THE SECRETARY OF THE COMMONWEALTH

57.07 continued

57.07: continued (b) For purposes of AVR at the RMV, an "AVR Applicant" shall mean a person conducting a driver's license or identification card transaction online or in person at the AVR Agency. (2) The Secretary shall have the following responsibilities relative to AVR: (a) conduct appropriate training of the AVR Agencies staff annually; (b) make available voter registration forms; (c) specify all material, language, forms and electronic interfaces necessary for the collection and transmission of the information needed to carry out the automatic voter registration activities; (d) eliminate, to the extent practicable, duplicative entries into the central voter registry; and (e) have oversight responsibility to ensure proper compliance with applicable provisions of federal and state voter registration laws. (3) The AVR Agencies shall enter into Memorandum of Understanding (MOU) with the Secretary which shall specify the data to be transmitted for each AVR applicant as well as the form and frequency of transmission. The minimum data to be provided shall include: (a) legal name; (b) date of birth; (c) residence, including street number, street name and apartment or unit number, if any, city or town and zip code; (d) mailing address, if available and if different from residence; and (e) any other data mutually agreed upon by the Secretary and the AVR Agencies in the MOU. (4) The AVR Agencies shall have the following responsibilities relative to AVR: (a) work with the Secretary to implement the provisions of the AVR and meet the goals of automatic voter registration; (b) attend annual trainings provided by the Secretary; and (c) provide notice to each Applicant:

  1. explaining that unless the AVR Applicant declines to have the AVR Applicant's information transmitted to the Secretary on the agency application, submission of the AVR Agency application shall serve as an attestation to eligibility and an application to register to vote;
  2. informing the AVR Applicant of the eligibility requirements to register to vote; and
  3. advising the AVR Applicant that non-citizens are ineligible to register, and that the AVR Applicant must decline to register, unless the AVR Applicant is a United States citizen and is otherwise eligible to register to vote. (5) Transmission of Voter Registration Information. For those AVR applicants who do not opt out and who are confirmed to meet the eligibility requirements for voting, the information required for voter registration collected from their agency application will be sent to the registrars of voters in the applicant's city or town within five days after the applicant's eligibility has been verified. (6) Receipt of Automatic Voter Registration Affidavits by Registrars. (a) The registrars of voters shall accept transactions from AVR agencies for eligible AVR applicants. (b) Upon receipt of each completed transaction, the registrars shall add the registrant's name, address, mailing address, if any, date of birth and effective date of registration to the annual register of voters. The registrars shall send an acknowledgment notice to the registrant, which will be in English and Spanish. (c) If the applicant is currently a registered voter within Massachusetts whose voter information is being updated through AVR, the voter will remain enrolled in the party they were registered in, if any. If the applicant is a newly registered voter, the registrars shall register them as unenrolled, and provide additional information regarding enrolling in a party on the acknowledgment notice.

950 CMR: OFFICE OF THE SECRETARY OF THE COMMONWEALTH

57.07 continued

57.07: continued (d) If, after examination of transaction information, it appears to the registrars that the person has all the qualifications to be registered as a voter except that of age and the person has reached 16 years of age, then they shall enter the person's name in the current annual register of voters with the designation "pre-registrant" or other term or code as designated by the Secretary. The designation will be removed when the person becomes eligible to vote in the next preliminary, primary, special, or general election or town meeting.

  1. The registrars shall send a notice of receipt to each pre-registrant upon final disposition of the transaction from the automatic voter registration agency.
  2. The registrars shall send an acknowledgment notice to each pre-registrant upon the pre-registrant becoming eligible to vote. (e) If the affidavit of registration is incomplete, the registrars shall follow the provisions of 950 CMR 57.04(3). (f) The registrars may correct information supplied by the applicant to the extent necessary to maintain the integrity of their records. (g) Subject to the provisions of 950 CMR 57.06(4)(c), the registrant is deemed to be a registered voter at the time all required voter registration information is received by the AVR Agency. A pre-registrant is deemed to be a registered voter as of the date he or she becomes eligible to vote.
57.08 Online Voter Registration

57.08: Online Voter Registration Provision 950 CMR 57.07 is the implementation of M.G.L. c. 51, § 33A, which requires the Secretary to create and maintain a secure online portal allowing a person to complete an affidavit of registration online. (1) Voter Registration Affidavit. (a) The Secretary shall prepare a form for affidavit of voter registration that shall be available online. Said form shall contain the information and the statements required in 52 USCS § 20504(c)(2). (b) In order to use the online application process, an applicant must consent to use of their signature from the Registry. The registrar of motor vehicles shall make appropriate provisions to facilitate the electronic transfer of the image of the signature to the central voter registry. If the applicant's signature cannot be found using the online affidavit of registration form, the applicant shall be so informed and given the option to print the online mail-in affidavit of registration, append the applicant's signature and mail or hand deliver the signed affidavit directly to the appropriate registrar of voters. (c) Every applicant who registers to vote online shall be provided with a confirmation of the submission of their completed voter registration application. (d) When the Secretary electronically transmits voter registration information submitted online, the applicant's voter registration information including image of their signature shall be maintained electronically at the central voter registry, but shall be available for inspection by the registrars of the applicant's city or town or by summons in a legal proceeding. (2) Registering Online at the Registry of Motor Vehicles. (a) Online Registry transactions other than a motor vehicle driver's license application or renewal application, which are completed online, shall provide the applicant with the opportunity to register to vote. (b) Any change of address submitted to the Registry online shall automatically serve as notification of change of address for voter registration purposes, unless the registrant states that the change of address is not for voter registration purposes. (c) The Registry shall accept the completed voter registration affidavit for transmittal pursuant to 950 CMR 57.06(3). (3) Transmission of Voter Registration Affidavits. Voter registration applications and changes of address submitted online through the Registry shall be transmitted electronically by the Registry to the central voter registry within five days. The central voter registry shall thereafter make the electronic record available to the appropriate local registrar for processing.

950 CMR: OFFICE OF THE SECRETARY OF THE COMMONWEALTH

57.08 continued

57.08: continued (4) Receipt of Online Voter Registration Affidavit and Change of Address Notification by Registrars. (a) The registrars of voters shall accept completed online applications of voter registration from the Secretary. (b) Upon receipt of each completed application of registration, the registrars shall add the applicant's name, address, and effective date of registration to the annual register of voters. The registrars shall send an acknowledgment notice to the registrant. The registrars shall certify the receipt of each completed affidavit of registration and shall notify the person of the disposition of the affidavit. (c) If, after examination of an affidavit of registration, it appears to the registrars that the person has all the qualifications to be registered as a voter except that of age and the person has reached 16 years of age, then they shall enter the person's name in the current annual register of voters with the designation "pre-registrant" or other term or code as specified by the Secretary. The designation shall be removed when the person, becomes eligible to vote in the next preliminary, primary, special or general election or town meeting.

  1. The registrars shall send a notice of receipt to each pre-registrant upon final disposition of the affidavit of voter registration.
  2. The registrars shall send an acknowledgement notice to each pre-registrant upon the pre-registrant becoming eligible to vote. (d) If the affidavit of registration is incomplete, the registrars shall follow the provisions of 950 CMR 57.04(3). (e) The registrars may correct information supplied by the applicant to the extent necessary to maintain the integrity of their records. (f) Subject to the provisions of 950 CMR 57.06(4)(c), the registrant is deemed to be a registered voter at the time of completion of the online voter registration application. A pre-registrant is deemed to be a registered voter as of the date they become eligible to vote. (g) If the registrars receive a change of address notification from the Registry showing that a registered voter has moved within the same city or town, the registrars shall change the voter's registration address accordingly. (h) If the registrars receive a change of address notification from the Registry showing that a voter has moved to another city or town, the registrars shall remove the voter from the voting list. REGULATORY AUTHORITY 950 CMR 57.00: M.G.L. c. 50, § 1; M.G.L. c. 51, § 42H.

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