Iowa Admin. Code — Appeal Board, State [543]

Chapter 1 General Provisions

Iowa Admin. Code r. 543—1.1 Definitions

“Award” means the same as defined in Iowa Code section 669.2.

“Board” means “state appeal board” as defined in Iowa Code section 24.26.

“Board’s mailing address” means State Capitol Building, 1007 East Grand Avenue, Room G13, Des Moines, Iowa 50319.

“Claim” means the same as defined in Iowa Code section 669.2.

“Department” means the department of management.

“Director” means the director of the department.

“Employee of the state” means the same as defined in Iowa Code section 669.2.

“Executive secretary” means executive secretary of the board.

“State agency” means the same as defined in Iowa Code section 669.2.

History

• ARC 9695C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—1.2 Organization

The board is a unit of government within the department. The board oversees claims made against the state. Correspondence to the board should be sent to the board’s mailing address. Requests for information about the board may be made to the executive secretary at the board’s mailing address. The three voting members of the board are:

1. Treasurer of state. Telephone: 515.281.5366.

2. Auditor of state. Telephone: 515.281.5834.

3. Director of the department. Telephone: 515.281.3322.

History

• ARC 9695C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—1.3 Meetings of the board

The board will meet at a time and place fixed by the chairperson or a quorum of the board.

1.3(1) Session. The board will be considered in continuous session for the purpose of entering orders, issuing determinations, and making awards.

1.3(2) Quorum. A majority of board members constitutes a quorum of the board. All decisions of the board may be made by a quorum of the board.

1.3(3) Executive secretary. The director will appoint an employee of the department to serve as the executive secretary.

History

• ARC 9695C, IAB 11/12/25, effective 12/17/25

Chapter 2 Tort Claims

Iowa Admin. Code r. 543—2.1 Form of claims

2.1(1) Place of filing. Tort claims will be filed with the executive secretary at the board’s address. The board may make forms available to facilitate submission of a claim.

2.1(2) Names, signatures, and verification. To be valid, a claim needs to be legible and state the name, address, telephone number, and age of the person making the claim; the name, address and telephone number of the claimant’s attorney preparing the claim, if any; and their signatures. Claims must also be verified as being true and that the information provided is accurate to the best of the claimant’s knowledge.

2.1(3) Designation by number. The executive secretary will assign a number to each claim. Thereafter, claims may be referred to by the assigned number.

History

• ARC 9696C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—2.2 Content

Valid claims need to include all information as required by the board’s official submission form.

History

• ARC 9696C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—2.3 Attorney general

The executive secretary will convey each claim to the special assistant attorney general assigned to the board. The special assistant attorney general will investigate the claim and is empowered to administer oaths, take testimony, and conduct discovery in accordance with the Iowa Rules of Civil Procedure. The special assistant attorney general may compel the attendance of witnesses and certify to any district court for contempt.

History

• ARC 9696C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—2.4 Notification

The special assistant attorney general will notify the claimant or the claimant’s attorney, in writing, of the board’s determination and any award.

History

• ARC 9696C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—2.5 Release

The claimant is obligated to execute a release of the claim and covenant not to sue in consideration of acceptance of the award.

History

• ARC 9696C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—2.6 Acceptance

Return of the executed release and covenant not to sue will constitute acceptance of the award in full settlement of the claim.

History

• ARC 9696C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—2.7 Warrant

Upon acceptance of the award, completion of the release, and a determination by the board that attorneys’ fees requested are reasonable, the board will issue a warrant in the agreed amount, payable to claimant and the claimant’s attorney.

History

• ARC 9696C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—2.8 Withdrawal

Submitted claims may be withdrawn at any time through written notice addressed to the board at the board’s mailing address.

History

• ARC 9696C, IAB 11/12/25, effective 12/17/25

Chapter 3 General Claims

Iowa Admin. Code r. 543—3.1 Claims

General claims include but are not limited to the listing of claims found in Iowa Code section 25.2. General claims will be filed on a form supplied by the board’s executive secretary. Claims will be filed with and processed directly by the state agency allegedly responsible for payment when the claim is for an outdated invoice that is from a previous fiscal year and the amount of the reversion is sufficient to pay the claim. If a claim meets this criteria, then the agency will recommend approval of the claim. The claim is then to be submitted to the department of administrative services state accounting enterprise, which will process such claims. The state agency will keep a record of such claims and will report to the board at the board’s next regularly scheduled meeting. The claim will be submitted to the department of administrative services state accounting enterprise on the form prescribed by the board. The department of administrative services state accounting enterprise is authorized by the board to pay such claims from the board appropriation if sufficient moneys have been reverted from the state agency involved. If sufficient moneys have not been reverted, or if the state agency or the department of administrative services state accounting enterprise recommends denial of the claim, the claim is to be forwarded by the state agency to the board for consideration. A record of denied claims will be submitted quarterly to the board by the state agency.

3.1(1) Place of filing. The original and one copy of the general claim should be addressed to the board’s mailing address.

3.1(2) Names and signatures. General claims will state the name, address and telephone number of the claimant and be signed.

3.1(3) Designation. A general claim will indicate that it is a general claim filed pursuant to Iowa Code chapter 25.

3.1(4) Designation by number. The executive secretary of the board will assign a number to each general claim. Thereafter, the claim may be referred to by such number. If a claim meets the conditions for direct state agency adjudication of the claim, a number will not be assigned.

History

• ARC 9697C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—3.2 Content

All general claims will set forth information as follows.

3.2(1) Services rendered or merchandise purchased. An itemized statement indicating the services or merchandise, the name of the state agency or employee involved, and, if available, a bill for the same will be attached.

3.2(2) Refunds. A detailed statement of the reasons for the refund, indicating the state agency involved, will be attached.

3.2(3) Documentation. Sufficient documentation to support the claim will be attached.

3.2(4) Amount. All amounts for which the claim is filed will be stated and itemized.

History

• ARC 9697C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—3.3 Investigation

The special assistant attorney general assigned will investigate a general claim. The special assistant attorney general may administer oaths and may take testimony and conduct discovery in accordance with the Iowa Rules of Civil Procedure, Division V. The special assistant attorney general may compel the attendance of witnesses and certify to any district court for contempt. All information from the investigation will be included with the report to the board.

History

• ARC 9697C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—3.4 Notification

The special assistant attorney general will notify the claimant or the claimant’s attorney, in writing, of the board’s determination and any award.

History

• ARC 9697C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—3.5 Warrant

Upon acceptance of the award, the board will issue a warrant in the agreed amount, payable to claimant or the claimant’s attorney.

History

• ARC 9697C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—3.6 Withdrawal

Submitted claims may be withdrawn at any time through written notice addressed to the board at the board’s mailing address.

History

• ARC 9697C, IAB 11/12/25, effective 12/17/25

Chapter 4 Budget Appeals

Iowa Admin. Code r. 543—4.1 Budget appeals

In resolving appeals filed under Iowa Code chapter 24, the board possesses broad discretionary power to determine how objections are presented and the conduct of hearings and appeals. All proceedings will be simple and informal unless applicable law dictates formality.

History

• ARC 9698C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—4.2 Inquiries

Inquiries as to procedures may be directed to any board member at the members’ respective telephone numbers or the executive secretary or board members at the board’s address.

History

• ARC 9698C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—4.3 Filings

4.3(1) The number of signatures needed for a budget appeal under Iowa Code chapter 24 is based on voting records. Voting record information is obtained from the county auditor (election commissioner). Verification of the signatures will be made by the board.

4.3(2) For a budget or amendment appeal for all local governments other than a city, the appeal has to be signed by a number of persons in the municipality (local government) equal to one-fourth of 1 percent of those voting for the office of president of the United States or governor, as the case may be, at the last general election in said municipality, but the number will not be less than 10, and the number need not be more than 100 persons.

4.3(3) For a city budget or amendment appeal, the protest has to be signed by qualified electors equal in number to one-fourth of 1 percent of the votes cast for governor in the last preceding general election in the city, but the number will not be less than 10 and the number need not be more than 100 persons.

4.3(4) Filings of appeal petitions are to be with the county auditor of the county in which the local government is located or, if more than one county is involved, in that county where the principal administrative offices are located.

4.3(5) It is the responsibility of the county auditor to notify the board and the appropriate local government upon receipt of an appeal petition. Such filing by the county auditor is to consist of a copy of the appeal petition, together with a complete copy of the certified budget under appeal. Filing with the board is through its executive secretary.

4.3(6) Any appeal and supporting documents will be legible. Copies of relevant documents are acceptable.

4.3(7) Signatures will be accompanied by legible and full mailing addresses.

4.3(8) Petitioners need not have appeared and entered objection at the public hearing at which the protested budget was considered.

4.3(9) The board will extend statutory deadlines by the same elapsed time constraints when tardy certification occurs or whenever a different certification date is established by a special charter city.

4.3(10) If more than one appeal with reasonably related issues is filed against the same budget, the board may consolidate or concurrently consider the appeals in a single hearing and may issue a consolidated decision.

4.3(11) Appeals may be submitted in any form. The content of the appeal should include:

a. Name of the local government budget being appealed.

b. Statutory authority under which the appeal is taken (Iowa Code chapter 384 for cities and Iowa Code chapter 24 for all other local governments).

c. Decision being protested, summarizing key objections and basic reasons for such objections.

This general statement may be expanded at the formal hearing with oral testimony, written briefs, exhibits or other substantive documentation.

4.3(12) Illustration of appeal format.

To: State Appeal Board

Iowa State Capitol

Des Moines, IA 50319

We, the undersigned, protest the action of the officials of (local government) in certification of their 20____–____ budget and request an appeal hearing.

We offer the following objections and reasons in summary form as basis for our appeal under Iowa Code chapter ____ :

Objection 1 (cite)

Reasons: (brief explanation)

Objection 2 (cite)

Reasons: (brief explanation)

(Add such other sections as needed to identify each basic objection and supporting reasons.)

DateSignaturesFull mailing address with Zip code. 1.2.3. 10. 100. (Additional signature sheets may be attached without thefull heading, it being assumed those subscribing theirnames are fully aware of the stated appeal, objections andreasons. Minimal headings on attached sheets shouldindicate “Protest to (local government) Budget, 20 –.”)

4.3(13) The burden is upon objectors for any proposed item that was included in the budget of the previous year with proposal for reduction or exclusion of the specific items. These arguments need not be fully developed in the appeal petition.

4.3(14) The burden is on the local government certifying or levying officials (as opposed to staff) to show any new item in the budget, or any increase in any item thereof, is necessary, reasonable and in the interest of the public welfare.

History

• ARC 9698C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—4.4 Scheduling and notice of hearings

4.4(1) Dates for hearings will be set by the board. When a date is set, notice will be given by certified mail, return receipt requested, to the first ten names on the petition and to the appropriate officials of the local government.

4.4(2) This notice will be mailed at least five days prior to the hearing.

History

• ARC 9698C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—4.5 Hearings

4.5(1) Hearings will be held at scheduled times within the county where the local government is located or headquartered. All parties assume their own expenses except as may otherwise be specifically provided by rule or law.

4.5(2) The board may conduct the hearing or may appoint a deputy (hearing officer) to conduct the hearing and report findings and recommendations to the board for its decision.

4.5(3) The hearing will be held in a public place and will be open to the public. The hearing will be conducted so as to give all parties a fair opportunity to be heard.

4.5(4) The board’s executive secretary will prepare an official record of all proceedings, including testimony and exhibits. Testimony taken by a mechanical recording device may be incorporated by reference if a transcript is not made. A reasonable amount will be charged to cover the cost of providing a duplicate tape or a copy of the transcription for either party. Tapes will be retained for five years following the decision.

4.5(5) If a party entitled to a hearing fails to appear, that party will be deemed to have waived opportunity for the hearing or to participate in the hearing unless there is good cause for such failure.

4.5(6) Legal counsel will be at the discretion and expense of either party to the appeal.

4.5(7) Parties appearing before the board should select one or two persons to serve as primary spokespersons for their position.

4.5(8) The board will exclude evidence that is irrelevant, immaterial or unduly repetitious.

4.5(9) Written or printed materials will be in sufficient quantity to supply at least three copies for the board and one copy for the other party to the appeal.

4.5(10) Any party requesting a certified shorthand or court reporter will make arrangements for such attendance and expense.

4.5(11) At the outset of each hearing, the presiding board officer will indicate disposition of rulings on procedural questions and outline ground rules and time limitations to seek to give equal opportunity to both parties and basically permit:

a. Objectors’ basic arguments.

b. Local government officials’ basic arguments and rebuttal.

c. Rebuttal by objectors.

d. Presentation by authorized third party intervenors.

e. If desired, closing remarks by objectors.

f. If desired, closing remarks by local government officials.

g. Time permitting, comments by interested citizens.

h. Announcement as to adjournment, filing of additional briefs and the probable timing for the decision.

4.5(12) As deemed necessary, the board may examine the entire budget under appeal including cash reserves (balances), funding sources and expenditures of all types including actual or allowable transfers so those specific items under appeal may be fully examined and evaluated in perspective in arriving at a decision on the appeal.

4.5(13) The board will listen to testimony and arguments from all those concerned, take the matters under advisement, and make a decision setting out the findings of fact and conclusions of law on which the decision is based.

4.5(14) Board members or the presiding hearing officer will be free to ask questions of anyone at any point during any hearing.

4.5(15) The parties may agree upon pertinent facts in the proceedings by stipulation in writing filed at any stage in the proceedings or orally made at the hearing.

4.5(16) Any party served notice of hearing may seek to show cause for a continuance to a date certain at or before the time set for hearing.

4.5(17) The board may adjourn a hearing from time to time at its discretion.

4.5(18) Upon filing of a request by a third party to intervene, the board chairperson will determine whether the applicant has a legitimate interest in the proceedings and can contribute materially to the interpretation and settlement of the issues. Both original parties to the appeal will be advised of participation by a third party. If participation is denied, the written denial will include reasons for the denial.

4.5(19) If a K-12 school budget is appealed, that portion of expenditures attributable to the area education agency will be defended by a knowledgeable official of the area education agency.

4.5(20) At the conclusion of arguments, the board may entertain oral closing argument or additional briefing at its discretion.

4.5(21) Prior to a final decision, the board may reopen a hearing when new pertinent evidence becomes available that could not, with reasonable diligence, have been presented at the original hearing. This hearing need not be held in the county of original jurisdiction.

4.5(22) Any board member who has a possible conflict of interest in any matter resulting in a hearing will recuse themselves from serving during the hearing and from participation in the deliberations and decision resulting from the hearing. In the event one or more board members are recused, the board’s decision will be made and issued by a majority of the remaining board members.

4.5(23) A member of the board does not have a conflict of interest by reason of residency within the geographical boundaries of the local government whose budget is appealed.

History

• ARC 9698C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—4.6 Decision

4.6(1) The board will issue a written decision. The decision will include:

a. Identification of parties and basic issues.

b. Summary of findings of fact.

c. Summary of conclusions of law.

d. Decision.

e. Reasons for decision.

f. Order for implementation of the decision.

4.6(2) The board may approve, disapprove, or reduce items under appeal but in no event may it increase a budget, expenditure, tax levy or assessment or any item contained therein.

4.6(3) The decision is final and binding unless there is a rehearing or judicial review of the decision.

4.6(4) Either party may request rehearing, stating the specific grounds thereof and the relief sought, within 20 days after the issuance of the final decision. Such requests will be deemed denied unless the board sets a rehearing date within 20 days after the request is filed. This hearing need not be held in the county of original jurisdiction.

4.6(5) The board will notify the county auditor and both parties of the board’s decision. Where other county auditors are affected, the county auditor is obligated to promptly inform the other county auditors of the board’s decision and order.

History

• ARC 9698C, IAB 11/12/25, effective 12/17/25

Iowa Admin. Code r. 543—4.7 Amendments

4.7(1) Protests of amendments to budgets will be considered within the same general procedures and time constraints as are applicable to original budgets.

4.7(2) Any local budget has to be amended by May 31 of the current fiscal year to allow time for a protest hearing to be held and decision rendered before June 30. The amendment of a budget after May 31, that is properly appealed but without adequate time for hearing and decision before June 30, will be ruled null and void.

History

• ARC 9698C, IAB 11/12/25, effective 12/17/25

Chapter 2506 Contested Cases

Iowa Admin. Code r. 543—2506.1 Scope and applicability

This chapter applies to contested case proceedings conducted by the agency, including vendor appeals. However, this chapter does not apply to the extent that a claim being addressed by the agency is governed by Iowa Code chapter 669.

History

• ARC 0340D, IAB 6/10/26, effective 6/30/26