Gwaltney of Portsmouth and Travelers Property Casualty Company of America v. Anthony J. Scales

COURT OF APPEALS OF VIRGINIA
Present: 	Judges Frank, Haley and Senior Judge Hodges
Argued at Chesapeake, Virginia
GWALTNEY OF PORTSMOUTH AND
TRAVELERS PROPERTY CASUALTY
COMPANY OF AMERICA
MEMORANDUM OPINION* BY
v. 	Record No. 0674-05-1 	JUDGE WILLIAM H. HODGES
NOVEMBER 22, 2005
ANTHONY J. SCALES
FROM THE VIRGINIA WORKERS’ COMPENSATION COMMISSION
J. Derek Turrietta (Stackhouse, Nexsen & Turrietta, PLLC, on brief),
for appellants.
(Matthew H. Kraft; Rutter Mills, L.L.P., on brief), for appellee.
Gwaltney of Portsmouth and its insurer (hereinafter referred to as “employer”) appeal a
decision of the Workers’ Compensation Commission awarding Anthony J. Scales (claimant)
temporary total disability (TTD) benefits from October 10, 2001 and continuing, based upon an
average weekly wage (AWW) of $698.87. Employer contends the commission erred in
accepting into evidence documentation regarding claimant’s AWW, which was not entered into
evidence at the original August 27, 2002 hearing or during the seven-day post-hearing period
while the record remained open, and which did not meet the legal standard for admitting
after-discovered evidence. We agree, and reverse the commission’s decision awarding claimant
TTD benefits for the following reasons.
* Pursuant to Code § 17.1-413, this opinion is not designated for publication.

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Background
On April 9, 2002, claimant filed a Claim for Benefits alleging an injury by accident
occurring on April 18, 2000. He sought an award of medical expenses and TTD benefits. On
August 27, 2002, Deputy Commissioner Lahne conducted a hearing on that claim. At the start of
the hearing, Lahne noted that it did not appear that the parties had agreed on claimant’s AWW.
Claimant’s counsel indicated that was correct, and stated, “I just got the wages, and I have not
had a chance to go through them, so I would be happy to do that after the hearing today.” The
deputy commissioner offered to leave the record open for seven days, and claimant’s counsel
agreed that was a sufficient amount of time. The deputy commissioner then stated on the record
as follows:
I would ask the parties to review the wage records if they
are able then to stipulate to an [AWW] to so advise. That way I
don’t have to go through the wage records. If the parties are not in
agreement on the [AWW], then I expect both parties to send me a
letter setting forth what they think the [AWW] is and why, that is
the basis of their calculations. All right. Today is the 27th, . . .
[s]o by [September] third then either a stipulation on the [AWW]
or position statements, and that can just be in brief letter form on
the [AWW] issue.
The deputy commissioner also left the record open for claimant to file job search information.
On September 6, 2002, via certified mail and fax, claimant filed job search information
with the commission. However, neither party filed any information with the commission with
regard to claimant’s AWW.
On October 3, 2002, the deputy commissioner issued his opinion. In that opinion, he
noted as follows:
The record was left open until September 3, 2002. By that
date, the parties were directed to either present a stipulation as to
the [AWW] or, if they could not agree, then to file written
argument setting forth what they believed the [AWW] to be and
why. Further, the claimant was given leave until September 3,

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2002 to submit documentation of his job search for admission in
evidence.
We received the job search records on September 6, 2002,
without any request by the claimant to extend the record and
accept these documents in evidence. However, the employer made
no objection to the late filing of these documents. Therefore, we
will admit these records.
The parties did not file a stipulation on the [AWW].
Neither did they file arguments as to the [AWW].
The deputy commissioner awarded claimant medical expenses, but denied him an award of TTD
benefits, ruling as follows:
[W]e do not have in evidence wage records from which we can
calculate the [AWW]. In the commission’s file, we did find some
wage records and there is also an employer’s report of injury
which contains some wage information. However, neither party
moved those records in evidence, and unlike the situation with
medical records (see Rule 2.2(B)(4)), we do not have the authority
by either statute or by rule to admit these records in evidence.
Rule 2.2(B)(1) requires that “Each exhibit offered shall be marked
and identified, and the record shall show whether it was admitted
in evidence.” The mere filing of a document with the Commission
does not make it part of the evidence. The document may be part
of the “record” in that it is in the Commission’s file. That does not
mean that it is in evidence. (By way of example, motions for
judgment filed in circuit court are part of the “record” of the
proceedings, but they are not in evidence unless offered by a party
and admitted by the court.)
Claimant filed a Motion to Reconsider, and in the alternative, Motion to Reopen, which
the deputy commissioner denied, finding “claimant has offered no excuse or explanation for his
failure” to submit evidence of his AWW.
On review, a majority of the commission held as follows:
Since neither party complied with the requirements of Rule
2.2(B)(1), with regard to the claimant’s purported wage records
received by the Commission on May 23, 2002, or the EFR, we find
that the Deputy Commissioner was within his authority to
conclude that there was no evidence of record with which to
calculate the claimant’s [AWW]. While Rule 2.2(B)(1) does not
prohibit consideration of documents in the file that have not been

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marked as an exhibit, a party should put the document into
evidence to ensure that it will be considered.
The record was specifically left open for the parties to
submit a stipulation as to the claimant’s [AWW] or to submit
position statements that set forth the basis of their calculations of
his [AWW]. Thus, the parties were on notice that additional
information was expected. Since neither party submitted anything
with regard to this issue, we find that the Deputy Commissioner
did not abuse his discretion in refusing to reconsider his October 3,
2002, Opinion.
The employer did not agree to the submission of the EFR
or the documents that purport to set forth the claimant’s earnings
for the 52 week period prior to his injury as evidence, and the
Deputy Commissioner declined to reopen the record to consider
those submissions as evidence. Although it may have been more
expeditious to reopen the record, the claimant has not been
prejudiced by the Deputy Commissioner’s refusal to do so, because
he could have, and did, file a claim on the issue of his [AWW].
Therefore, we find that it was not an abuse of the Deputy
Commissioner’s discretion to refuse to reopen the record.
Notwithstanding our position set forth above, we find that
taking additional evidence in this case would be useful and would
provide judicial economy. Therefore, we remand the matter to the
Deputy Commissioner for an on-the-record determination of the
claimant’s [AWW]. Pursuant to this REMAND, the parties should
be instructed to submit (1) position statements and (2) evidence in
support of their position regarding this issue.
(Footnotes and citations omitted.)
Commissioner Tarr dissented as follows:
There is no dispute that the claimant, who had the burden
of proof, failed to present evidence with which to calculate his
[AWW]. Moreover, he failed to present this evidence despite
being directed by the Deputy Commissioner.
The majority affirms the Deputy Commissioner’s decision
not to permit the late evidence, but remands this case for the
evidence the Deputy Commissioner refused. The majority’s
rationale for this inconsistent action is that the evidence would be
“useful and promotes judicial economy.” The majority offers no
explanation as to why it is “useful” or how it “promotes judicial
economy” to permit a party the opportunity to supply evidence it
failed to supply despite being directed by the Deputy
Commissioner.

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The majority’s decision is inconsistent with Rule 3.3 that
permits additional evidence only when it is “absolutely necessary
and advisable” and when the evidence qualifies as admissible after
discovered evidence.1
On remand, the deputy commissioner decided the matter on-the-record. The parties
submitted position statements and claimant submitted wage records. Employer objected to the
consideration of those records on the ground that they did not qualify for admission as
after-discovered evidence. The deputy commissioner, in complying with the commission’s
directive, admitted the wage records into evidence over employer’s objection. Based upon those
records, the deputy commissioner found claimant’s AWW to be $698.87, and entered an award
for TTD benefits.
On review from that decision, the commission ruled that the deputy commissioner did not
err by following the commission’s directive to take additional evidence regarding claimant’s
AWW. In so ruling, the commission held:
On July 18, 2003, the Commission determined that in the
interest of utility and judicial economy, the Deputy Commissioner
should take additional evidence. It is not bound by formal rules of
evidence and procedure. The Commission should conduct its
proceedings in a summary manner that will most efficiently serve
to administer the Virginia Workers’ Compensation Act and do
justice for all parties. It directed the Deputy Commissioner to
instruct the parties to submit position statements and supporting
evidence on the issue of the claimant’s [AWW]. Hence, the
evidence was properly before him for consideration pursuant to the
Commission’s directive.
On appeal, employer argues that the commission acted arbitrarily, unreasonably, and in
contradiction to its own rules when it affirmed the deputy commissioner’s admission into
evidence of claimant’s wage records, which failed to meet the legal standard for admitting
1 Employer’s appeal to this Court from the commission’s July 18, 2003 opinion
remanding the matter to the deputy commissioner was dismissed on the ground that the
commission’s opinion was interlocutory and, therefore, this Court was without jurisdiction to
entertain it. The Supreme Court dismissed employer’s subsequent appeal of that decision.

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after-discovered evidence. Employer notes that Rule 2.2(B)(1) requires that each exhibit offered
must be marked and identified, and the record must show whether the exhibit was admitted into
evidence. Employer argues that after the close of the hearing record, Rule 3.3 provided the sole
means for reopening the record and accepting additional evidence. Employer contends that by
admitting claimant’s wage records, the commission permitted him to enter into the record
evidence that did not conform to rules prevailing in Virginia courts for the introduction of
after-discovered evidence, in contradiction of precedent set by the commission’s own rules and
articulated by the Virginia Supreme Court and this Court. We agree.
Analysis
“[A] rule when adopted pursuant to rule-making authority has the same force as a
statute.” Graham v. Peoples Life Ins. Co., 7 Va. App. 61, 72, 372 S.E.2d 161, 168 (1988)
(en banc). The General Assembly has authorized the commission to “make rules and regulations
for carrying out the provisions of this title.” Code § 65.2-201. “‘The adoption of such rules is a
legislative act, and the enactment is binding and law upon the parties and the Commission as
well.’” Graham, 7 Va. App. at 72, 372 S.E.2d at 168 (emphasis in original, citation omitted).
“When a challenge is made to the commission’s construction of its rules, ‘our review is
limited to a determination of whether the commission’s interpretation of its own rule was
reasonable.’ . . . We will not set aside the commission’s interpretation of its rules unless that
interpretation is arbitrary and capricious.” Boyd v. People, Inc., 43 Va. App. 82, 86-87, 596
S.E.2d 100, 102-03 (2004) (citation omitted).
Rule 3:3 provides as follows:
No new evidence may be introduced by a party at the time
of review except upon agreement of the parties. A petition to
reopen or receive after-discovered evidence may be considered
only upon request for review.

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A petition to reopen the record for additional evidence will
be favorably acted upon by the full Commission only when it
appears to the Commission that such course is absolutely necessary
and advisable and also when the party requesting the same is able
to conform to the rules prevailing in the courts of this State for the
introduction of after-discovered evidence.
(Emphasis added.)
Thus, the party seeking to re-open the record to submit after-discovered evidence must
prove that “(1) the evidence was obtained after the hearing; (2) it could not have been obtained
prior to the hearing through the exercise of reasonable diligence; (3) it is not merely cumulative,
corroborative or collateral; and (4) it is material and should produce an opposite result before the
commission.” Williams v. People’s Life Ins. Co., 19 Va. App. 530, 532, 452 S.E.2d 881, 883
(1995).
Accordingly, the sole avenue available to claimant for admission of his wage records
post-hearing after the record closed was to file a petition to reopen the record for the
consideration of after-discovered evidence. However, the evidence submitted by claimant did
not meet the second prong of the requirements for admitting after-discovered evidence. The
evidence existed before the hearing date, and could have been obtained prior to the hearing
through the exercise of reasonable diligence. Thus, the evidence could have been submitted to
the commission before or at the hearing for its consideration. Furthermore, the deputy
commissioner provided claimant an opportunity to submit evidence of his AWW for a period of
seven days post-hearing while the record remained open. However, claimant failed to take
advantage of that opportunity without any reasonable excuse or explanation for failing to do so.
Claimant, not employer, bore the burden of proving his claim, including providing
evidence necessary for the commission to calculate his AWW, yet he failed to timely provide
that evidence, which was available to him when he filed his claim well before the hearing.
Under these circumstances, in remanding the matter to the deputy commissioner for the taking of

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additional evidence with respect to claimant’s AWW, the commission arbitrarily and
unreasonably failed to follow its own rules. 2 Considering wage records filed after the record
closed without insisting upon compliance with the commission’s own rules was error. See
Charcoal Hearth Restaurant v. Kandetzki, 1 Va. App. 327, 329, 338 S.E.2d 352, 353 (1986)
(consideration of medical report after the hearing, which was dated prior to the hearing, without
insisting upon compliance with commission’s rules, was error).
Claimant’s argument that Rule 1.8(J) supports his position that the commission’s decision
to remand the matter was proper is misplaced. Rule 1.8(J) states that “[i]f the average weekly
wage is contested, the employer shall timely file a wage chart showing all wages earned by an
employee in its employment for the term of employment, not to exceed one year before the date
of injury.” The filing of a wage chart by employer does not equate to entering a document into
evidence as required by Rule 2.2(B)(1). Moreover, regardless of whether employer was required
to file a wage chart, the deputy commissioner specifically placed claimant on notice at the
hearing that the commission did not have any evidence of an agreement of the parties as to
claimant’s AWW or any admitted documentation with which to calculate claimant’s AWW, and
provided claimant seven days after the hearing to submit such documentation. Without any
explanation or good cause, claimant ignored the deputy commissioner’s directive and failed to
timely submit his wage records for admission into evidence. By remanding the matter, without
any legal authority to do so, the commission essentially gave claimant a “third bite at the apple,”
in contravention of its own rules, Virginia case precedent, and the doctrine of finality.
2 We note that contrary to the commission’s citation to Smith v. Weber, 3 Va. App. 379,
350 S.E.2d 213 (1986), as support for the proposition that the commission “has the authority to
take additional evidence and to delegate that authority to the Deputy Commissioner,” Smith does
not contain that holding. Rather, Smith concerned whether the total number of persons
employed by subcontractors was countable when determining if the contractor employed the
minimum number of workers required for workers’ compensation coverage.

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Accordingly, we reverse the commission’s decision awarding claimant TTD benefits
based upon an AWW of $698.87, and remand this matter for the commission to enter an award
for medical benefits only. 3
Reversed and remanded.
3 We will not consider claimant’s argument that the doctrine of imposition applied to
allow the commission to remand the matter back to the deputy commissioner for the taking of
additional evidence. Claimant did not raise that argument before the commission nor did the
commission consider the applicability of the doctrine of imposition to this case. See Rule 5A:18.