Vanacore v. Expedite Video Conferencing

18-3246
Vanacore v. Expedite Video Conferencing

UNITED STATES COURT OF APPEALS
FOR THE SECOND CIRCUIT

SUMMARY ORDER

RULINGS BY SUMMARY ORDER DO NOT HAVE PRECEDENTIAL EFFECT. CITATION TO A
SUMMARY ORDER FILED ON OR AFTER JANUARY 1, 2007 IS PERMITTED AND IS GOVERNED BY
FEDERAL RULE OF APPELLATE PROCEDURE 32.1 AND THIS COURT’S LOCAL RULE 32.1.1. WHEN
CITING A SUMMARY ORDER IN A DOCUMENT FILED WITH THIS COURT, A PARTY MUST CITE
EITHER THE FEDERAL APPENDIX OR AN ELECTRONIC DATABASE (WITH THE NOTATION
“SUMMARY ORDER”). A PARTY CITING TO A SUMMARY ORDER MUST SERVE A COPY OF IT ON
ANY PARTY NOT REPRESENTED BY COUNSEL.

At a stated term of the United States Court of Appeals for the Second Circuit, held at
the Thurgood Marshall United States Courthouse, 40 Foley Square, in the City of New York,
on the 4
th
day of February, two thousand twenty.

PRESENT:
D
ENNIS JACOBS,
S
USAN L. CARNEY,
M
ICHAEL H. PARK,
Circuit Judges.
_________________________________________

S
TEPHEN VANACORE,

Plaintiff-Counter-Defendant-Appellee,

v. No. 18-3246

E
XPEDITE VIDEO CONFERENCING SERVICES, INC.,
L
ARRY ROHER,

Defendants-Counter-Claimants-Appellants.
_________________________________________

FOR PLAINTIFF-COUNTER-
DEFENDANT-APPELLEE: J
ASON LOUIS ABELOVE, Esq., Garden
City, NY.

2
FOR DEFENDANTS-COUNTER-
CLAIMANTS-APPELLANTS: PAUL R. WILLIAMS, Schupbach Williams
& Pavone LLP, Garden City, NY.

Appeal from the judgment and order of the United States District Court for the
Eastern District of New York (Brown, M.J.).
UPON DUE CONSIDERATION WHEREOF, IT IS HEREBY ORDERED,
ADJUDGED, AND DECREED that the judgment entered on October 1, 2018, and
order entered on January 3, 2019, are AFFIRMED.
Defendants-Counter-Claimants-Appellants Expedite Video Conferencing Services,
Inc. and Larry Roher (together, “Expedite”) appeal from the judgment of the District Court
(Brown, M.J.) in favor of Plaintiff-Counter-Defendant-Appellee Stephen Vanacore
(“Vanacore”) entered after a bench trial in this diversity action. Expedite also appeals the
court’s subsequent order directing it to pay Vanacore’s attorney’s fees.
Vanacore worked for Expedite as a sales representative from the early 2000s to 2014.
In September 2009, Expedite adopted a new commission plan (the “Plan”) to improve its
incentives for sales representatives. The Plan included the following provision:
“Management reserves the right to charge back any returns, unbilled shipping charges, and
any other expenses that have not been accounted for.” App’x 305. Vanacore and Expedite
do not dispute that Expedite adopted the Plan as a company policy and that the Plan became
a term of Vanacore’s employment.
Vanacore and Expedite disagree, however, about whether, in order to implement its
reserved right under the Plan to deduct “unbilled shipping charges,” Expedite adopted a
policy of deducting a flat 2% of sales price from all “gross margins,” the basis for calculating
sales commissions (the “flat 2% deduction”). App’x 305. Expedite asserts that in 2009 it
unambiguously put in place the flat 2% deduction, a policy that it favored because the flat
rate eliminated the administrative work of tracking actual shipping charges for each sale. The
parties agree that every commission report delivered by Expedite to Vanacore after June
2010 showed the flat 2% deduction and calculated his payable commissions accordingly.

3
Vanacore counters that he continued discussions with Expedite representatives during the
period after the Plan was circulated through his termination in 2014 regarding whether a flat
2% deduction would apply to his commission calculations. He argues that these discussions
preserved his objection to the practice and that, under New York law (whose application no
one disputes), they prevented the unilaterally-imposed flat 2% deduction from becoming a
term of his employment.
The District Court agreed with Vanacore. It therefore awarded him damages in the
amount of $92,930 for unpaid commissions, which it then doubled under New York Labor
Law § 198(1-a).
1
Under the same provision of New York law, the District Court also
awarded Vanacore $92,126 in attorney’s fees. Expedite timely appealed. We assume the
parties’ familiarity with the underlying facts, procedural history, and arguments on appeal, to
which we refer only as necessary to explain our decision to affirm the District Court’s
judgment and order.
On appeal, Expedite argues that the flat 2% deduction policy was clear and that
Vanacore accepted the policy by continuing to work for Expedite after the policy took
effect. They urge that, under New York common law, an at-will employee such as Vanacore
assents to the employer’s modification in the terms of his or her employment by continuing
to work after the modification takes effect: in essence, that courts will have deemed there to
have been a meeting of the minds in that circumstance. See Gebhardt v. Time Warner Entm’t-
Advance/Newhouse, 726 N.Y.S.2d 534, 535 (4th Dept. 2001) (“[Employer] nevertheless was
entitled to change the terms of the employment agreement only prospectively, subject to
plaintiff’s right to leave the employment if the new terms were unacceptable.” (citation
omitted)); Bottini v. Lewis & Judge Co., 621 N.Y.S.2d 753, 754 (3d Dep’t 1995) (same); Gen.
Elec. Tech. Servs. Co. v. Clinton, 577 N.Y.S.2d 719, 720-21 (3d Dep’t 1991) (same). After the
bench trial, however, the District Court found that the “2% deduction was continually under
discussion and reconsideration between the parties.” App’x 13. Because Expedite made no

1
The District Court also ordered Expedite to pay Vanacore $6,923 for unpaid salary (an amount the
Court then doubled under New York Labor Law § 198(1-a)). Expedite does not dispute this
component of the judgment.

4
clear modification to the Plan, the District Court reasoned, Vanacore could not be said to be
said to have accepted the modification simply by continuing to work for Expedite.
“In evaluating a challenge to a judgment entered after a bench trial, we review the
district court’s findings of fact for clear error and its legal conclusions de novo.” Zalaski v. City
of Hartford, 723 F.3d 382, 388 (2d Cir. 2013). Whether Expedite and Vanacore formed an
agreement as to the flat 2% deduction presents a question of fact. See, e.g., Lassiter Props., Inc.
v. State, 923 N.Y.S.2d 742, 744 (3d Dep’t 2011) (holding, consistent with other New York
courts, that “whether there was a ‘meeting of the minds’ required for formation of . . . an
enforceable agreement is generally a question of fact” (citation omitted)).
We find no clear error in the District Court’s determination. The Plan does not
specify a flat 2% deduction; it specifies a deduction for “unbilled shipping charges.” App’x
305. Expedite President Larry Roher admitted at trial that the Plan was never officially
amended to provide for the flat 2% deduction. The record does not include a clear statement
by any person in authority at Expedite to Vanacore that Vanacore must accept the flat 2%
deduction as a condition of his employment. Rather, the record shows continued discussions
between the parties in the period after the Plan’s adoption. In 2010, Vanacore and an
Expedite accountant communicated about how the Plan’s shipping term should be
implemented, resulting in no clear resolution. In 2012, Vanacore complained to Jon Genna,
an Expedite executive, that many of his sales already included shipping charges in the
amount billed or were for service sales, which did not require shipping. Genna responded, “I
do recall your point especially as it relates to service an[d] believe Larry [Roher] said we
could discuss the difference once all the numbers were in line and if need be work out
something.” App’x 333. It is true that Vanacore’s commission reports in this period imposed
the flat 2% deduction, but nothing precluded an adjustment to bring them into alignment
with a future resolution. Accordingly, based on this record, we cannot say that the District
Court clearly erred in determining that Expedite never adequately modified the terms of
Vanacore’s employment such that his continued work there constituted acceptance of that
modification.

5
Expedite further argues that the District Court erred in calculating damages by
including the commissions on a $417,000 sale made by Vanacore to Johns Hopkins and by
relying on delivery records, rather than accounting records, to validate sales and their timing.
We review the damages calculations for clear error. Rana v. Islam, 887 F.3d 118, 121 (2d Cir.
2018). The record does not convincingly show that the District Court was not justified in
calculating the damages as it did.
* * *
We have considered all of Expedite’s remaining arguments and conclude that they are
without merit. The District Court’s judgment and order are AFFIRMED.
FOR THE COURT:
Catherine O’Hagan Wolfe, Clerk of Court