Ohio Adm.Code 5101:2 | Ohio Administrative Code 5101:2 — Department of Job and Family Services | Division of Social Services

Chapter 5101:2-20 Adult Protective Services

Ohio Adm.Code 5101:2-20-01 Adult protective services definitions.

(A) This rule contains the definitions of terms used in Chapter 5101:2-20 of the Administrative Code.

(B) Definitions.

(1) "Abandonment" means desertion of an adult by a caretaker without having made provision for transfer of the adult's care.

(2) "Abuse" means the infliction upon an adult by self or others of injury, unreasonable confinement, intimidation or cruel punishment with resulting physical harm, pain, or mental anguish.

(3) "Adult" means any person sixty years of age or older within this state who is handicapped by the infirmities of aging or who has a physical or mental impairment which prevents the person from providing for the person's own care or protection, and who resides in an independent living arrangement.

(4) "Adult protective services" means an array of services provided to adults who are at risk of abuse, neglect or exploitation. Services include but are not limited to: intake/ referral, investigating reports of abuse, neglect, or exploitation, and protective services as defined in paragraph (B)(27) of this rule.

(5) "Area agency on aging" means a public or private nonprofit entity designated under section 173.011 of the Revised Code to administer programs on behalf of the department of aging.

(6) "Caretaker" means a person assuming the primary responsibility for the care of an adult by any of the following means:

(a) On a voluntary basis;

(b) By contract;

(d) As a result of a family relationship;

(e) By the order of a court of competent jurisdiction.

(7) "Case management" means services performed or arranged by the county department of job and family services (CDJFS) or its designated agency to manage the life cycle of an adult protective services case.

(8) "Case record" means the permanent documentation of the assessment/investigation and the provision of protective or social services to vulnerable adults maintained as hard copy files, electronic files, or as a combination of both.

(9) "Caseworker" as used in rule 5101:2-20-07 of the Administrative Code means a CDJFS or its designated agency's staff person who is responsible for the provision of adult protective services.

(10) "Community mental health agency" means any agency, program, or facility with which a board of alcohol, drug addiction, and mental health services contracts to provide the mental health services listed under section 5119.01 of the Revised Code.

(11) "Court" means the probate court in the county where an adult resides.

(12) "Designated agency" means an agency which is designated through a contract/written agreement with the CDJFS to perform the department's duties of receiving and investigating reports of suspected abuse, neglect, or exploitation; evaluating the need for, and to the extent of available funds, providing or arranging for the provision of protective services.

(13) "Emergency" means that the adult is living in conditions which present a substantial risk of immediate and irreparable physical harm or death to self or any other person.

(14) "Emergency services" means protective services furnished to an adult in an emergency.

(15) "Emotional abuse" means to threaten, humiliate, intimidate, or psychologically harm an adult. Also, the violation of an adult's right to make decisions and loss of privacy.

(16) "Exploitation" means the unlawful or improper act of a person using, in one or more transactions, an adult or an adult's resources for monetary or personal benefit, profit or gain when the person obtained or exerted control over the adult or the adult's resources in any of the following ways:

(a) Without the adult's consent or the consent of the person authorized to give consent on the adult's behalf.

(b) Beyond the scope of the express or implied consent of the adult or the person authorized to give consent on the adult's behalf.

(d) By threat.

(e) By intimidation.

A person is an individual who is known to the adult subject through a familial and/or social relationship.

(17) "In need of protective services" means an adult known or suspected to be suffering from abuse, neglect, or exploitation to an extent that either life is endangered or physical harm, mental anguish or mental illness results or is likely to result.

(18) "Incapacitated person" means a person who is impaired for any reason to the extent that he lacks sufficient understanding or capacity to make and carry out reasonable decisions concerning the person's self or resources, with or without the assistance of a caretaker. Refusal to consent to the provision of services shall not be the sole determinative that the person is incapacitated.

(19) "Independent living arrangement" means a domicile of a person's own choosing, including, but not limited to, a private home, apartment, trailer, or rooming house. "Independent living arrangement" includes a residential facility licensed under section 5119.34 of the Revised Code that provides accommodations, supervision, and personal care services for three to sixteen unrelated adults, but does not include any other institution or facility licensed by the state or a facility in which a person resides as a result of voluntary, civil, or criminal commitment.

(20) "Mental illness" means a substantial disorder of thought, mood, perception, orientation, or memory that grossly impairs judgment, behavior, capacity to recognize reality, or ability to meet the ordinary demands of life.

(21) "Neglect" means any of the following:

(a) Failure of an adult to provide for self the goods or services necessary to avoid physical harm, mental anguish, or mental illness;

(b) Failure of a caretaker to provide such goods or services;

(22) "Outpatient health facility" means a facility where medical care and preventive, diagnostic, therapeutic, rehabilitative, or palliative items or services are provided to outpatients by or under the direction of a physician or dentist.

(23) "Peace officer" means a peace officer as defined in section 2935.01 of the Revised Code.

(24) "Physical abuse" means intentional use of physical force resulting in bodily injury, pain or impairment.

(25) "Physical harm" means bodily pain, injury, impairment or disease suffered by an adult.

(26) "Principals of the case" are the alleged adult victim or the adult subject of the report, the caretaker of the alleged adult victim or adult subject of the report and the alleged perpetrator.

(27) "Protective services" means services provided by the CDJFS or its designated agency to an adult who has been determined by evaluation to require such services for the prevention, correction or discontinuance of an act of, as well as, conditions resulting from abuse, neglect or exploitation. Protective services may include, but are not limited to, case work services, medical care, mental health services, legal services, fiscal management, home health care, homemaker services, housing-related services, guardianship services, and placement services as well as the provision of such commodities as food, clothing, and shelter.

(28) "Reasonable decisions" means decisions made in daily living that facilitate the provision of food, shelter, clothing, and health care necessary for life support.

(29) "Referral" means a verbal or written statement received by the CDJFS from any person who has reason to believe that an adult has suffered or is suffering abuse, neglect or exploitation.

(30) "Report" means a referral accepted to be investigated by the CDJFS as a result of a screening decision.

(31) "Screening" means the process of receiving and recording information from any person to determine whether the information provided should be accepted as a report of adult abuse, neglect or exploitation or screened out.

(32) "Senior service provider" means a person who provides care or specialized services to an adult, except that it does not include the state long-term care ombudsman or a regional long-term care ombudsman.

(33) "Sexual abuse" means nonconsensual sexual contact of any kind with an adult regardless of age of the perpetrator.

(34) "Supervisor" as used in rule 5101:2-20-07 of the Administrative Code means a person who is employed by the CDJFS or its designee to oversee, direct or manage one or more workers employed by the agency in an adult protective services capacity.

(35) "Validated (substantiated)" means confirming evidence that substantiates or verifies the allegation of abuse/self neglect/neglect/exploitation.

(36) "Working day" means Monday, Tuesday, Wednesday, Thursday, and Friday, except when such day is a holiday as defined in section 1.14 of the Revised Code.

Last updated August 27, 2026 at 9:42 AM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-07

(A) Adult protective services (APS) caseworkers hired on or after September 29, 2015 shall complete APS core training:

(1) At a minimum, the following APS core training courses shall be completed within the first year of continuous employment:

(a) APS laws and regulations.

(b) Dynamics of elder abuse.

(2) The following APS core training courses shall be completed at any time during the first two years of continuous employment:

(a) APS risk assessment.

(b) APS values and ethics.

(d) Collaboration in APS.

(e) Initial investigation.

(f) Professional communication.

(B) A minimum of eighteen hours of the training required in paragraph (A) of this rule shall be completed through instructor led courses. The remaining core requirements shall be completed through either instructor led or online courses.

(C) Caseworkers considered backup or on-call APS caseworkers may attend core training at the discretion of their supervisor.

(D) The training requirements identified in this rule shall be met by participating in the Ohio human services training system's (OHSTS) adult protective caseworker core training program.

(E) The county department of job and family services (CDJFS) director or his or her designee may waive certain training course requirements if within the last two years the APS caseworker was previously employed by another agency or the same CDJFS, and completed one or more of the OHSTS adult protective services caseworker core training courses. However, any core courses not completed by the caseworker during the previous two years cannot be waived.

(F) All APS caseworkers shall complete eighteen hours of ongoing training annually in areas relevant to the caseworker's assigned APS duties. APS caseworkers who fall under paragraph (A) of this rule, would begin their annual training hours after the first two years of continuous employment with the agency as a caseworker.

(1) For caseworkers subject to the provisions of rule 5101:2-33-55 of the Administrative Code, at least six hours of the required thirty-six hours of ongoing training must be courses related to APS.

(2) Training courses shall be selected to address the caseworker's training needs as determined by the caseworker and supervisor. Training needs shall be determined based upon all of the following:

(a) Prior background and experience of the caseworker.

(b) Job duties and responsibilities of the caseworker.

(G) A caseworker's ongoing training requirements may be fulfilled by participating in instructor led or online training activities, including but not limited to training offered through:

(1) OHSTS.

(2) The Ohio child welfare training program (OCWTP).

(3) Accredited colleges or universities if the course work is relevant to the caseworker's assigned duties. If calculating training hours through completion of courses offered by colleges or universities, the agency shall use the number of semester/quarter hours awarded by the college or university.

(4) Seminars, conferences, webinars, and workshops relevant to the caseworker's assigned duties.

(H) The CDJFS or its designee shall be responsible for all of the following:

(1) Notifying its designated regional training center of new caseworkers hired by the agency in order for the regional training center to create an account for the employee in the learning management system (LMS).

(2) Maintaining employees' education and training records, including documentation of compliance with all provisions of this rule.

(I) APS supervisors hired on or after September 29, 2015 shall complete the APS core courses as outlined in paragraphs (A) to (C) of this rule, within the first two years of continuous employment.

(J) The CDJFS director or his or her designee may waive completion of one or more training requirements if within the last two years the APS supervisor was previously employed by another agency or the same CDJFS and completed one or more of the OHSTS APS caseworker core courses. However, any core courses not completed by the supervisor during the previous two years cannot be waived.

(K) All APS supervisors shall complete fifteen hours of ongoing training annually in areas relevant to the supervisor's assigned APS duties. APS supervisors who fall under paragraph (J) of this rule, would begin their annual training hours after the first two years of continuous employment with the agency as a supervisor.

(1) For supervisors subject to rule 5101:2-33-56 of the Administrative Code, at least six hours of the required thirty hours of ongoing training must be courses related to APS.

(2) Training courses shall be selected to address the supervisor's training needs as determined by the supervisor and director. Training needs shall be determined based upon all of the following:

(a) Prior background and experience of the supervisor.

(b) Relevant assigned job duties and responsibilities of the supervisor.

(L) The supervisor's ongoing training requirements may be fulfilled by participating in instructor led or online training activities. These training activities may include trainings offered by any of the following:

(1) OHSTS.

(2) OCWTP.

(3) Accredited colleges or universities if the course work is relevant to the supervisor's assigned APS duties. If calculating training hours through completion of courses offered by colleges or universities, the agency shall use the number of semester/quarter hours awarded by the college or university.

(4) Seminars, conferences, webinars, and workshops relevant to the supervisor's assigned APS duties.

(M) The CDJFS or its designee shall be responsible for all of the following:

(1) Notifying its designated regional training center of new supervisors hired by the agency in order for the regional training center to create an account for the employee in the LMS.

(2) Maintaining employees' education and training records, including documentation of compliance with all provisions of this rule.

(N) The CDJFS or its designee may elect to offer initial orientation training about the agency and the community to newly hired caseworkers or supervisors. Initial orientation training does not count toward fulfilling the mandatory training requirements outlined in this rule.

Last updated October 1, 2021 at 8:34 AM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-02 Ohio database for adult protective services (ODAPS).

(A) Each county department of job and family services (CDJFS), or its designated agency, shall collect and submit data to the Ohio department of job and family services (ODJFS) concerning the implementation of sections 5101.60 to 5101.73 of the Revised Code.

(B) The CDJFS, or its designated agency, shall record all case record information as required in rule 5101:2-20-04 of the Administrative Code in the Ohio database for adult protective services information system (ODAPS) maintained by ODJFS.

(C) Access to, and use of, data in ODAPS shall be limited to the extent necessary to carry out the adult protective services program.

(1) Access will be granted by ODJFS based on the request of the CDJFS or its designated agency.

(2) The CDJFS or its designated agency shall notify ODJFS of any and all personnel changes in relation to staff access needs for ODAPS.

(D) The CDJFS shall ensure that personnel having access to ODAPS (including those of its designated agency) shall be limited to personnel meeting all of the following requirements:

(1) Those persons who have been trained in the confidentiality requirements of ODAPS.

(2) Those persons who are informed of all penalties related to the misuse/abuse of ODAPS.

(3) Those persons who have been trained in security requirements and procedures.

(4) Those persons who have signed the JFS 07078 "Code of Responsibility."

(E) The data in ODAPS is confidential and dissemination of any adult protective services case information shall be pursuant to rule 5101:2-20-05 of the Administrative Code.

(F) The CDJFS, or its designated agency, shall monitor access to and use of ODAPS to prevent and identify unauthorized use.

(G) In addition to the criminal penalty provision listed in section 5101.99 of the Revised Code, the CDJFS, and its designated agency, shall have administrative penalties, up to and including dismissal from employment, for unauthorized access to or disclosure or use of data in ODAPS.

(H) Each CDJFS, or its designee, shall enter adult protective services data into ODAPS including, but not limited to all information listed in rule 5101:2-20-04 of the Administrative Code.

(I) The CDJFS, or its designee, shall enter and update information in ODAPS no later than three working days after the occurrence of an event or as the information becomes available.

(J) The CDJFS, or its designee, shall enter applicable adult protective services information required in this rule and/or by federal or state statute, regulation, or rule directly into ODAPS.

Last updated April 9, 2026 at 12:54 PM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-04

(A) Each county department of job and family services (CDJFS) or its designated agency shall maintain information required pursuant to section 5101.631 of the Revised Code, as the official adult protective services case record for each adult who is the subject of a referral of abuse, neglect, or exploitation. This case record shall document all activities performed by the CDJFS or its designated agency from the time of receipt of the referral of abuse, neglect, or exploitation until the closing of the case.

(B) The CDJFS or its designated agency shall record all case record information in the Ohio database for adult protective services information system (ODAPS) maintained by the Ohio department of job and family services (ODJFS). The information contained in ODAPS will constitute the actual, official, and permanent case record.

(C) The case record shall contain all information, pictures, documents, and communications pertaining to the investigation of a report of abuse, neglect, or exploitation, and the provision of services to alleviate any indicated concerns.

(D) The case record shall contain case notes which document chronologically all activities performed during the investigation, assessment, case planning, and provision of services. The case notes shall include but are not limited to:

(1) Phone calls.

(2) Personal interviews.

(3) Reason and date for adult protective service termination.

(4) Dates(s) of receipt and preparation of documentation or communication as specified in paragraph (C) of this rule.

(E) Each case record prepared, maintained, and permanently kept in accordance with paragraphs (A) to (D) of this rule shall contain, but not be limited to, the following information, as applicable:

(1) Information on each referral received by the CDJFS or its designated agency alleging abuse, neglect, or exploitation, including the screening decision pursuant to rule 5101:2-20-11 of the Administrative Code.

(2) Information on each referral received by the CDJFS or its designated agency that is categorized and screened as an information and/or referral intake pursuant to rule 5101:2-20-11 of the Administrative Code.

(3) Documentation that the CDJFS or its designated agency has attempted to locate the correct address of the principals of the report, and make required face-to-face contacts with the principals of the report as required in rule 5101:2-20-12 of the Administrative Code.

(4) Justification for all extensions and waivers executed for failing to complete any information gathering activity as set forth in rule 5101:2-20-12 of the Administrative Code.

(5) Documentation of the CDJFS's or its designated agency's request for assistance from law enforcement during the course of the investigation/assessment and the corresponding rationale for the request.

(6) Copies of all assessments used in assessing/investigating abuse, neglect, and exploitation reports, or determining the need for continued services.

(7) Case notes concerning the activities and statements of persons involved in the case, describing the activity or statements, naming the persons involved, and stating the dates of occurrence.

(a) Case notes shall be prepared at or near the time of the occurrence being recorded and shall be prepared by or under the supervision of the staff member with the most direct knowledge of the occurrence.

(b) Opinions of CDJFS staff, its designated agency staff, and others included in case notes or dictation shall be identified as such.

(8) Documentation of verbal, written, or electronic referrals made by the CDJFS or its designated agency on behalf of the client and all principals being served by the CDJFS or its designated agency to community service providers, including other public agencies and private agencies.

(9) Documentation of the decision to transfer the case, or make a referral regarding the case, to a CDJFS or its designated agency in another county.

(a) The case record shall include a narrative of the discussion held with the proposed receiving CDJFS or its designated agency and any decisions made during that discussion.

(b) If the proposed receiving CDJFS or its designated agency declines to accept the transfer of the case, the CDJFS responsible for the case, or its designee, shall make a referral to the proposed receiving CDJFS or its designated agency and document this in the case record before closing the case.

(10) Documentation of the services provided directly by the CDJFS or its designated agency staff to the client and other principals, including the dates of service.

(11) Reports from service providers, including but not limited to medical, educational, psychological, diagnostic, and treatment services.

(12) Copies of written notification to the prosecuting attorney when a mandated referent/reporter fails to make a report of abuse, neglect, or exploitation.

(13) Documentation and/or copies of all required assessment/investigation notifications and referrals.

(14) Documentation of any assessment/investigation information provided to a county interdisciplinary team (I-team) or evaluation team for case review.

(15) Required notations and copies of any forms for any release of information including written permission from the director or his designee, when information is released as set forth in rule 5101:2-20-05 of the Administrative Code.

(16) A copy of all complaints, motions, petitions, pleadings, and other documents submitted to the court by the CDJFS, its designated agency, or any other party.

(17) A copy of all court orders, findings, written determinations, and journalized entries from the court.

(18) Copies of applications for financial or social service support programs.

(19) Documentation that the CDJFS or its designated agency has verified the citizenship or immigration status of the client, as applicable.

(20) Documentation of all visits and communications with the principals of the case as required in rule 5101:2-20-16 of the Administrative Code.

(21) Documentation of case plan development, review, necessary amendments, and signatures as required by rule 5101:2-20-16 of the Administrative Code.

(F) Any case information or documentation that cannot be directly entered into ODAPS shall be uploaded into the system and maintained as part of the electronic case record.

(G) The case record shall be considered confidential and not public record. Information contained in the case record shall, upon request, be made available by the CDJFS or its designated agency to the adult who is the subject of the report, and legal counsel for the adult as required in rule 5101:2-20-05 of the Administrative Code.

Last updated April 9, 2026 at 12:54 PM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-05

(A) Each referral, assessment/investigation and record of provision of services related to reports of adult abuse, neglect or exploitation is confidential pursuant to section 5101.63 of the Revised Code. Information in the statewide adult protective services information system is confidential and is not subject to disclosure pursuant to section 149.43 or 1347.08 of the Revised Code. Information may be shared only when dissemination is authorized by this rule.

(B) If any person commits, causes, permits or encourages unauthorized dissemination of information, the county department of job and family services (CDJFS) or its designee shall give written notification of such unauthorized dissemination to the county prosecutor or city director of law and the Ohio department of job and family services (ODJFS). A copy of the written notification shall be maintained in the case record.

(C) The CDJFS or its designee shall not release the identity of the referent/reporter, or any person providing information during the course of an assessment/investigation. The identities of these individuals shall not be released or affirmed by the CDJFS or its designee to any party without the written consent of the individual(s) involved, except to those individuals outlined in paragraph (D) of this rule.

(D) The CDJFS or its designee may release the identity of the referent/reporter or any person providing information during the course of an assessment investigation to the following entities:

(1) ODJFS staff with supervisory responsibility in the administration of Ohio's adult protective services program.

(2) Law enforcement when investigating a criminal case.

(3) The county prosecutor when information is needed for criminal proceedings.

(4) Another CDJFS or its designee assessing/investigating an adult abuse, neglect or exploitation report involving a principal of the case.

(E) The CDJFS or its designee shall release case information contained in the adult protective services report, excluding the identity of the referent/reporter or any person providing information during the course of an assessment/investigation, to the following persons or entities:

(1) Upon request, the information shall be released to:

(a) The adult who is the subject of the report.

(b) Legal counsel for the adult.

(2) The court, for the purpose of issuing any of the following:

(a) An ex parte order.

(b) A restraining order due to the obstruction of an investigation.

(d) A guardianship order.

(3) Law enforcement when investigating a criminal case.

(4) The coroner, to assist in the evaluation of an adult's death due to alleged abuse and/or neglect.

(5) To agencies authorized by the CDJFS or its designee for the purpose of assessing/investigating an adult abuse, neglect and/or exploitation report.

(F) No person shall knowingly do either of the following:

(1) Access or use information contained in the adult protective services information system or case record for any purposes except as authorized by this rule.

(2) Disclose information obtained from the adult protective services case record to any entity not authorized by paragraph (D) or (E) of this rule.

(G) Information within the adult protective services referral, report or information system shall not be used for the following purposes:

(1) Screening for employment.

(2) Screening for volunteerism.

(3) Screening for the purpose of any other background search, that would limit an individual opportunities that would otherwise be afforded to them without this information.

Last updated April 9, 2026 at 12:54 PM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-03 Adult protective services designated agency provisions.

(A) The county department of job and family services (CDJFS) may designate another agency to perform the following duties:

(1) Receive and screen referrals, and investigate reports of abuse, neglect, or exploitation.

(2) Evaluate the need for protective services.

(3) To the extent of available funds, provide or arrange for the provision of protective services.

(B) The CDJFS shall specify the duties of the designated agency. The designated agency shall perform the duties mutually agreed upon and comply with rules 5101:2-20-04, 5101:2-20-05, 5101:2-20-11, 5101:2-20-12, 5101:2-20-13, 5101:2-20-14, and 5101:2-20-16 of the Administrative Code.

(C) The CDJFS shall enter into a contract and/or written agreement with the agency it selects to act as its designated agency.

(D) The CDJFS has the ultimate responsibility to ensure that all reports assigned to a designated agency are investigated and managed in compliance with the law.

Last updated August 27, 2026 at 9:45 AM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-11

(A) The county department of job and family services (CDJFS) or its designee shall have the ability to receive and screen the written and/or oral referrals of adult abuse, neglect and/or exploitation twenty-four hours a day seven days a week.

(B) The screening decision protocol for referrals received on a day that is not a working day as defined in section 5101.60 of the Revised Code and after business hours on working days may be outlined within the county's memorandum of understanding established pursuant to rule 5101:2-20-06 of the Administrative Code.

(C) The CDJFS or its designee shall attempt to obtain, at a minimum, the following information from a referent making a referral regarding alleged adult abuse, neglect and/or exploitation and arrive at a screening decision. Receipt of all of the following information is not required in order to screen in a report:

(1) The name(s) and address(es) of the adult and the adult's caregiver or guardian and all household members.

(2) The adult's age.

(3) The adult's race and ethnicity.

(4) Circumstances regarding the abuse, neglect, and/or exploitation.

(5) Alleged perpetrator's access to the adult, if applicable.

(6) The adult's current condition.

(7) The adult's current location.

(8) Information regarding any evidence of previous abuse, neglect and/or exploitation.

(9) Any other information that might be helpful in establishing the cause of the known or suspected abuse, neglect and/or exploitation.

(D) The CDJFS or its designee will complete the screening decision and determine the priority for an agency response within twenty-four hours from receipt of the information from the referent.

(E) The report shall be deemed an emergency if an adult is reported to be living in a condition which presents substantial risk of immediate physical harm or death. The risk can be the result of the adult's own action or inflicted on the adult by another person.

(1) Emergency reports shall be initiated within twenty-four hours from receipt of the report.

(2) Non-emergency reports shall be initiated within three working days from the receipt of the report.

(F) The CDJFS or its designee will do each of the following to initiate a report:

(1) Attempt face-to-face contact with the adult and ensure the adult is not at imminent risk of harm;

(2) At the time of the initial interview, give written notice of the intent to investigate and explain the notice in language reasonably understandable to the adult who is the subject of the investigation. The CDJFS or its designee will arrange for translator/interpreter services if needed.

(G) The initiation activities outlined in paragraph (F) of this rule may be completed by another entity if the activities required by this rule are included in the memorandum of understanding established pursuant to rule 5101:2-20-06 of the Administrative Code.

(H) If the initial attempt for face-to-face contact is unsuccessful, the CDJFS or its designee will complete a minimum of two additional face-to-face attempts.

(I) The CDJFS or its designee will enter the screening decision and documentation of the initiation activities in the Ohio database for adult protective services (ODAPS) no later than three working days after the occurrence of the event pursuant to rule 5101:2-20-02 of the Administrative Code.

(J) The CDJFS or its designee may upon request of the referent, inform the referent of the screening decision. The CDJFS or its designee shall not share any additional case information with the referent.

Last updated October 1, 2021 at 8:34 AM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-12

(A) The county department of job and family services (CDJFS) or its designee shall be responsible for conducting an assessment/investigation on all reports of abuse, neglect, or exploitation for adults age sixty and older, and shall evaluate the need for adult protective services.

(B) The CDJFS or its designee shall do all of the following:

(1) Attempt a face-to-face visit with the alleged adult victim, preferably in the alleged adult victim's own home without the interference of others. If face-to-face contact is not possible, the reason(s) must be documented in the case record.

(2) Provide written notice of the intent to investigate and explain the notice in language reasonably understandable to the adult who is the subject of the investigation at the time of the initial interview, if notice was not given at the time of initiation of the report pursuant to rule 5101:2-20-11 of the Administrative Code. The CDJFS or its designee shall arrange for translator/interpreter services if needed.

(3) Assess the risk to the adult who is subject of a report, by considering the following factual information:

(a) The specific danger (abuse, neglect or exploitation) and the degree of danger (physical or sexual harm, mental anguish or mental illness) in the adult's living conditions.

(b) The personal vulnerability of the adult which may include one or more of the following conditions:

(i) Handicap due to infirmities of aging.

(ii) Physical or mental impairments preventing the adult from providing for his or her own care without the assistance of a caretaker.

(iii) The adult's understanding of his or her current situation.

(iv) The adult's feelings about his or her current living situation.

(i) The absence of a guardian, caretaker, spouse, adult children, next of kin or friends.

(ii) The unlawful or improper act of a caretaker using an adult or his or her resources for monetary or personal benefit, profit or gain.

(iii) The failure or inability of a caretaker or the adult to provide goods or services necessary to avoid physical harm, mental anguish or mental illness.

(4) Interview other known persons and/or agencies who may have knowledge of the abuse, neglect or exploitation.

(5) Investigate additional concerns regarding the adult victim that are discovered during the initial investigation of suspected abuse, neglect and/or exploitation while the CDJFS or its designee is actively involved with the adult.

(C) The CDJFS or its designee may request an ex parte emergency protective services order under the following circumstances:

(1) An emergency exists.

(2) There is reasonable cause to believe that the adult is incapacitated.

(3) There is reasonable cause to believe that there is a substantial risk to the adult of immediate and irreparable physical harm, immediate and irreparable financial harm or death.

(D) The CDJFS or its designee may request an emergency protective services order under the following circumstances:

(1) The adult is an incapacitated person.

(2) An emergency exists.

(3) No person authorized by law or court order to give consent for the adult is available or willing to consent to emergency services.

(4) There is reasonable cause to believe that there is a substantial risk to the adult of immediate and irreparable physical harm, immediate and irreparable financial harm, or death.

(E) The CDJFS or its designee may request a temporary protective services order at the ex parte order hearing or the emergency protective services order hearing.

(F) The CDJFS or its designee may request the following services through a court order for adult protective services:

(1) Evaluations.

(2) Emergency services order.

(3) The freezing of the adult's financial assets.

(4) Orders requiring a party to vacate the adult's place of residence or legal settlement.

(5) Restraining orders. If a restraining order is issued due to the obstruction of or interference with the investigation by any person, including the resident, the CDJFS or its designee may request accompaniment to the residence by a peace officer.

(G) The investigation shall be completed no later than thirty calendar days from the receipt of the report or no later than forty-five days when additional information is needed to determine a case disposition and the information could not be obtained within the thirty day time frame.

(H) The CDJFS or its designee shall request an extension of the time frame for completing the case disposition if the CDJFS or its designee is unable to complete specific assessment/investigative activities within thirty calendar days. The justification for the extension shall:

(1) Contain written justification for not meeting the established time frame.

(2) Contain supervisory approval of the written justification prior to the expiration of the established time frame.

(3) Be maintained in the case record.

(I) The investigation shall not be considered complete until all additional concerns that contribute to the risk of the adult are investigated and found to be validated or not validated.

(J) An investigative report containing the following information shall be placed in the case record in accordance with the time frames outlined in paragraph (G) of this rule. The report shall include:

(1) A summary of the investigation/assessment activities, dispositions and case opening disposition as specified in paragraphs (B) to (F) of this rule.

(2) A determination as to whether the report of abuse, neglect and/or exploitation is validated or not validated and the reason for this conclusion.

(3) Documentation of the service needs that were identified and the referrals made to other social service agencies, if applicable.

(4) Case opening decision.

(5) Court filings if required to complete investigation.

Last updated October 1, 2021 at 8:35 AM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-16

(A) The county department of job and family services (CDJFS) or its designated agency shall develop a case plan for each adult who receives protective services. The case plan shall be part of the case record.

(1) A case plan shall be developed by the CDJFS or its designated agency no later than thirty calendar days after whichever of the following occurs first:

(a) The case decision indicates the need for services and the adult agrees to the provision of protective services.

(b) The adult requests services and the CDJFS or its designated agency determines that the requested services are needed and can be provided.

(2) Each case plan shall include, but is not limited to, the following:

(a) The identified concerns.

(b) The protective services objectives.

(d) Effective dates of the protective services case plan.

(e) Signature of the adult. If the adult refuses to sign the plan, the worker shall document the reason in the case record and/or petition the court pursuant to paragraph (H)(1) of this rule.

(3) In the development of the case plan, the CDJFS or its designated agency must involve the adult and significant other(s) which may include relatives, friends, caregivers and/or neighbors to the extent possible.

(4) The case plan shall be based upon the least restrictive services available to meet the needs of the adult.

(5) The CDJFS or its designated agency shall be responsible for the delivery of services or may arrange service delivery through the use of referrals, contracts or written agreements.

(B) The case plan shall be effective once the adult signs the case plan indicating their agreement to participate in services, or when the court orders the provision of protective services if the adult is incapacitated or incompetent.

(C) The CDJFS or its designated agency shall make face-to-face contact with the adult at a minimum of one time per calendar month in order to monitor progress on the case plan objectives. The caseworker shall document the following information in the case record after each contact:

(1) Date caseworker met with the adult.

(2) Status of services currently in place, indicating whether the services are addressing the concern.

(3) Any new services that are needed due to the adult's current level of risk.

(D) If the initial attempt to complete a face-to-face contact is unsuccessful, the CDJFS or its designated agency shall make a minimum of two additional attempts to complete the face-to-face contact within the calendar month. These attempts shall be documented in the case record.

(E) No later than ninety days after services have been put in place, the CDJFS or its designated agency shall reassess the need to continue providing protective services. The caseworker shall determine if services should be maintained, amended or terminated.

(F) If the adult continues to be in need of protective services, the CDJFS or its designated agency shall continue the case plan for the next ninety days and every ninety days thereafter until the case can be closed. The case plan shall follow the requirements outlined in paragraphs (A)(1) and (A)(2) of this rule.

(G) The CDJFS or its designated agency shall amend the case plan within five working days if there is a change in any of the following:

(1) The concerns warranting the need for protective services.

(2) Principals of the case.

(3) Services being provided.

(H) The CDJFS or its designated agency shall terminate adult protective services in the following circumstances:

(1) If requested by the adult who is the recipient of the protective services. However, if the CDJFS or its designated agency determines that an adult is in need of protective services and the adult is incapacitated or incompetent, the CDJFS or its designated agency shall petition the court for an order authorizing the provision of protective services.

(2) If the adult is no longer in need of protective services based on the reassessment of risk.

(3) If the adult leaves the CDJFS area of jurisdiction. In such an instance, the CDJFS shall make a referral to the new county or state of residence, if known, and upon request of the authorized receiving agency, provide appropriate information to facilitate determination of need for adult protective services in the new county or state of residence.

(4) If the adult has been placed in an institution, unless the institutionalization is court ordered.

(5) If the adult dies.

(I) The decision to close the case and terminate protective services shall be approved by the supervisor and documented in the case record.

Last updated April 9, 2026 at 12:54 PM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-06 The county adult protective services memorandum of understanding.

(A) The county adult protective services memorandum of understanding, hereinafter referred to as the memorandum, is a document that sets forth the normal operating procedures to be employed by all concerned officials in the execution of their respective responsibilities pursuant to section 5101.621 of the Revised Code when conducting elder abuse, neglect or exploitation assessments or investigations. The purpose of the memorandum is to delineate clearly the role and responsibilities of each official or agency in assessing or investigating elder abuse, neglect or exploitation in the county. The respective duties and requirements of all involved shall be addressed in the memorandum.

(B) Each county department of job and family services (CDJFS) shall prepare a memorandum described in paragraph (A) of this rule to be signed by all of the following:

(1) The director of the CDJFS.

(2) The director of the designated agency if the county department has entered into an agreement or contract with another entity pursuant to section 5101.652 of the Revised Code.

(3) The county peace officer.

(4) The chief peace officer of the largest municipality within the county.

(5) Other law enforcement officers handling adult abuse, neglect, and exploitation cases in the county.

(6) The prosecuting attorney of the county.

(7) The coroner of the county.

(C) The memorandum shall set forth the procedures to be followed by the persons listed in paragraph (B) of this rule in the execution of their respective responsibilities related to cases of adult abuse, neglect, and exploitation. The memorandum shall establish all of the following:

(1) An interdisciplinary team to coordinate efforts related to the prevention, reporting, and treatment of abuse, neglect, and exploitation of adults.

(2) The roles and responsibilities for handling cases that have been referred by the CDJFS or designated agency to another agency pursuant to section 5101.64 of the Revised Code.

(3) The roles and responsibilities for filing criminal charges against persons alleged to have abused, neglected, or exploited adults.

(D) The memorandum may, in addition, be signed by any of the following persons who are also members of the interdisciplinary team described in paragraph (C)(1) of this rule:

(1) A representative of the area agency on aging, as defined in section 173.14 of the Revised Code.

(2) A representative of the regional long-term care ombudsman program.

(3) A representative of the board of alcohol, drug addiction, and mental health services.

(4) A representative of the board of health of a city or general health district.

(5) A representative of the county board of developmental disabilities.

(6) A representative of a victim assistance program.

(7) A representative of a local housing authority.

(8) Any other person whose participation furthers the goals of the memorandum.

(E) The memorandum shall include all of the following:

(1) Signatures from participating agencies which must include, at a minimum, the individuals listed in paragraph (B) of this rule.

(2) A confidentiality statement to address how information is to be shared while protecting the privacy of the client and his/her family. The confidentiality statement shall also clearly identify the individual to be notified in the event of a breach or suspected breach of confidentiality and a provision that the terms of confidentiality remain after the termination or expiration of the agreement.

(3) A terms and conditions section that identifies the time period of the agreement and how to address modifications to the agreement.

(F) The memorandum may, in addition, include the screening procedure to be followed, in accordance with paragraph (B) of rule 5101:2-20-11 of the Administrative Code, when a written and/or oral referral is received on a day that is not a working day and after business hours on working days.

(G) Each CDJFS shall complete the memorandum no later than July 1, 2016.

(H) If an amendment to an existing memorandum is necessary for any reason, the CDJFS shall complete the amendment within ninety days of the identified need and do both of the following:

(1) Have the amendment signed by all parties affected by the amendment.

(2) Provide a written copy of the signed amendment to all signors of the memorandum.

(I) Failure to follow the guidelines set forth in the memorandum required by this rule is not grounds for, and shall not result in, the dismissal of any charge or complaint arising from any report of abuse, neglect, or exploitation or the suppression of any evidence obtained as a result of a report of abuse, neglect, or exploitation and does not give any rights or grounds for appeal or post-conviction relief to any person.

Last updated March 18, 2026 at 2:31 PM

History

Effective: December 1, 2019
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-13 Adult protective services third party investigation.

(A) The county department of job and family services (CDJFS) or its designee shall adhere to this rule for reports of adult abuse, neglect and/or exploitation where there is a potential conflict of interest because one or more of the following parties is a principal of the report:

(1) Any employee, or agent of ODJFS, the CDJFS or its designee.

(2) Any authorized person representing ODJFS, the CDJFS or its designee who provides services for payment or as a volunteer.

(3) Any time a CDJFS or its designee determines that a conflict of interest exists. The CDJFS or its designee shall document in the case record if a conflict of interest is identified.

(B) The involvement of a third party does not relieve the lead CDJFS or its designee of its responsibility to ensure assessment/investigation activities are completed.

(C) A law enforcement agency or another CDJFS may serve as the third party to an assessment/investigation of adult abuse, neglect and/or exploitation.

(1) The CDJFS or its designee shall request the assistance of law enforcement as the third party if the adult abuse, neglect and/or exploitation report alleges a criminal offense.

(2) The CDJFS or its designee may request the assistance of another CDJFS or its designee as the third party if the adult abuse, neglect and/or exploitation report does not allege a criminal offense and both agencies agree to participate in the assessment/investigation including the delegation of investigatory responsibilities.

(D) In lieu of law enforcement or another CDJFS, the CDJFS or its designee may operate an in-house unit to assess/investigate reports of adult abuse, neglect and/or exploitation requiring a third party if all of the following apply:

(1) An agency employee is not named as a principal in the report.

(2) The report does not allege a criminal offense.

(3) The CDJFS or its designee maintains written internal policies and procedures for the review and approval of assessments/investigations conducted by the in-house unit.

(4) The in-house unit works independently of all other units within the CDJFS.

(E) Within twenty-four hours of the identification of a conflict of interest, the CDJFS or its designee shall request and document the assistance of a third party.

(F) Upon acceptance of the request from the lead CDJFS or its designee, the non-lead CDJFS or its designee shall complete the assessment/investigation within the time frames established pursuant to rule 5101:2-20-12 of the Administrative Code.

(G) In instances where law enforcement, another CDJFS or its designee declines to assist the CDJFS or its designee, the CDJFS or its designee is responsible for conducting the assessment/investigation. The CDJFS or its designee is responsible for having procedures in place to address the conflict of interest and ensure the completion of the assessment/investigation.

(H) The CDJFS or its designee shall comply with all procedures pursuant to rule 5101:2-20-12 of the Administrative Code.

(I) The assessment/investigation documentation and any materials obtained as a result of the assessment/investigation including the third party assessment/investigation report from law enforcement or the non-lead CDJFS or its designee shall be maintained in the case record.

Last updated April 9, 2026 at 12:54 PM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-14 Requirement for cross-referring reports of elder abuse, neglect, or exploitation.

(A) The provisions of rule 5101:2-20-05 of the Administrative Code regarding confidentiality apply to all cross-referrals of elder abuse, neglect, or exploitation required by this rule.

(B) The county department of job and family services (CDJFS) or its designated agency shall make a referral to the following agencies, as necessary, upon review of a report made under section 5101.63 of the Revised Code or an investigation conducted under section 5101.65 of the Revised Code:

(1) The local county board of developmental disabilities if the CDJFS or its designated agency knows or has reasonable cause to believe that the subject is an individual with a developmental disability as defined in section 5126.01 of the Revised Code. The CDJFS or its designated agency shall proceed with a case in accordance with sections 5101.60 to 5101.71 of the Revised Code when a referral is received from the local county board of developmental disabilities in accordance with section 5126.31 of the Revised Code.

(2) The office of the state long-term care ombudsman program if the subject is a resident of a long-term care facility, as defined in section 173.14 of the Revised Code. The CDJFS or its designated agency shall proceed with a case in accordance with sections 5101.60 to 5101.71 of the Revised Code when a referral is received from a state or regional long-term care ombudsman program in accordance with section 173.20 of the Revised Code.

(3) The department of health if the subject is a resident of a nursing home, as defined in section 3721.01 of the Revised Code, and has allegedly been abused, neglected, or exploited by an employee of the nursing home.

(4) The public children services agency of that county if the subject is a child, as defined in section 5153.01 of the Revised Code.

(5) The local law enforcement agency with jurisdiction over the area where the subject resides if the subject is being or has been criminally exploited.

Last updated March 18, 2026 at 2:31 PM

History

Effective: September 29, 2018
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-20-17 Adult protective services disaster preparedness plan requirements.

(A) Each county department of job and family services (CDJFS), or its designated agency, will have, in writing, a disaster preparedness plan and include this plan in its agency adult protective services (APS) policy. In the event that all of the components of this rule are currently addressed, existing emergency preparedness plans within a separate CDJFS department may be used and/or modified in lieu of creating an emergency preparedness plan specific to APS.

(B) The following areas are to be addressed in each CDJFS disaster preparedness plan:

(1) Identification of essential personnel needed for the operation of the agency.

(2) Alternative physical work locations including provisions for temporary work sites.

(3) Communication plan for agency staff, designated agency staff, and other critical team members with or without e-mail, internet, Ohio database for adult protective services information system (ODAPS) or telephone access.

(4) Identification of essential work activities that are to continue in order to ensure the safety of adults being served.

(5) Procedures for handling referrals.

(6) Procedures for tracking clients with or without ODAPS or other technical systems in place.

(7) Continuity of services to adults receiving in-home supportive services.

(8) Maintenance and security of agency records not included in ODAPS, including hard copies and soft copies stored in other software applications.

(9) Maintenance and security of court records for APS cases.

(10) Coordination of services with law enforcement, hospitals/medical providers or other disaster response agencies for adults with court orders of protective services.

(C) The emergency preparedness rule may be outlined within the county's memorandum of understanding established pursuant to rule 5101:2-20-06 of the Administrative Code.

Last updated April 9, 2026 at 12:54 PM

History

Effective: October 1, 2021
Promulgated Under: 111.15

Chapter 5101:2-25 Title XX Social Services Program: Administration

Ohio Adm.Code 5101:2-25-01 Uniform definitions of Title XX services and other definitions of terms used in Chapter 5101:2-25 of the Administrative Code.

The definitions contained in this rule are to be used by the county department of job and family services (CDJFS) when developing and implementing its Title XX program and preparing the "Title XX County Profile."

(A) "Adoption services" means:

(1) Services or activities provided to assist in bringing about the adoption of a child.

(2) Component services and activities which may include but are not limited to counseling the biological parent(s), recruitment of adoptive homes, and pre and post placement training and/or counseling.

(B) "Agreement" means a written document for either a contract or subgrant as defined by this rule.

(C) "Arrangement only" means the time spent by CDJFS staff making collateral contacts (face to face, telephone, or written) necessary to enable an eligible individual to receive services as contained in the current county profile. These services may be provided or purchased by a service provider or another agency through a compact.

(D) "Case management services" means:

(1) Services or activities for the arrangement, coordination, and monitoring of services to meet the needs of individuals and families.

(2) Component services and activities which may include individual service plan development, counseling, monitoring, developing, procuring, and coordinating services; monitoring and evaluating client progress; and assuring that clients' rights are protected.

(E) "Child care services for children (including infants, pre-schoolers, school age children and individuals under age eighteen with special needs or in need of protective child care)" means:

(1) Services or activities provided in a setting that meets applicable standards of state and local law, in a center or in a home, for a portion of a twenty-four hour day.

(2) Component services or activities which may include a comprehensive and coordinated set of appropriate developmental activities for children, recreation, meals, and snacks, transportation, health support services, social services counseling for a parent(s), plan development, and licensing and monitoring of child care homes and facilities.

(F) "Collateral contact" means the contact (direct, telephone, or written) with agencies, friends, relatives and others directly related to arranging for a service.

(G) "Compact services" are services that are formal or informal arrangements between the CDJFS and a community agency(s). The services are provided to individuals on a referral basis without a charge to the county. This agreement may be written or unwritten.

(H) "Congregate meals" are:

(1) Services or activities designed to prepare and serve one or more meals a day to individuals in central dining areas in order to prevent institutionalization, malnutrition, and feeling of isolation.

(2) Component services or activities which may include the cost of personnel, equipment, and food; assessment of nutritional and dietary needs; nutritional education and counseling; socialization; and other services such as transportation and information and referral.

(I) "Consultation" means the provision of treatment by a psychiatrist or psychologist in day and residential treatment for children or a medical consultation provided by a health professional other than a physician, provided that the provider is certified as a Title XIX (medicaid program) provider.

(J) "Contract" means a legal document by which a recipient or subrecipient purchases services needed to carry out Title XX services, determined in accordance with 2 CFR 200.331 (2020-11-12) and rule 5101:9-4-88 of the Administrative Code.

(K) "Counseling services" means services or activities that apply therapeutic processes to personal, family, situational, or occupational problems in order to bring about a positive resolution of the problem or improved individual or family functioning or circumstances; and problem areas which may include family and marital relationships, parent-child problems, or drug abuse.

(L) "Course" means the provision of an educational course of instruction or classroom program.

(M) "Day care services for adults" means:

(1) Services or activities provided to adults who require care and supervision in a protective setting for a portion of a twenty-four hour day. A full day of services is considered five or more hours of care. All costs, exclusive of transportation, related to the actual provision of care should be built into the unit of service.

(2) Component services or activities which may include opportunity for social interaction; companionship and self-education; health support or assistance in obtaining health services; counseling; recreation and general leisure time activities; meals; personal care services; plan development; and transportation.

(N) "Day treatment services for children" means:

(1) Services designed for the basic purpose of providing treatment for five or more hours of the day for children who manifest primarily emotional, psychological, behavioral, or social problems which cannot be resolved in a nonspecialized education or developmental setting, or in specialized settings such as learning behavioral disabilities classes. While these children may be able to live at home or in substitute care, their needs are such that their daily activities shall be a part of a treatment environment.

(2) Services for children which involve specialized clinical services required for diagnosis, treatment, and consultation in providing help for pathological conditions; personality services, as distinguished from other parts of the programs; and provided by staff with professional or technical training for helping the child and parents (or caretakers with whom the child is living) directly through such activities as the prescribing of drugs for individuals and families, art and music therapy.

(3) Service components which include special educational activities, training activities, social and recreational activities, health services, personal and social interaction skill development, activity therapies, community participation activities, and transportation. These services are integral but subordinate to treatment. These services are to be offered as an integrated program; however, the various components may be delivered through different sources.

(4) Daily activities which include individual and group program components and treatment services prescribed for the individual child. These shall be coordinated and integrated into an individual goal directed treatment plan for the child. The plan shall delineate a predictable, measurable impact on the child's problem. Assessment of the progress of this plan (a formal staffing for all necessary parties to review goal attainment and to arrive at a decision of continuing the plan, revising the plan, or terminating the placement) shall be completed every six months for the total period of treatment.

(5) Day treatment services for children are not available for federal financial participation and therefore unallowable for:

(a) Educational services which residents of Ohio usually receive free from a public agency unless they are provided as integral but subordinate to the provision of this service.

(b) Any activities related to the provision of Ohio works first (OWF).

(O) "Direct service " means services provided by staff of the CDJFS.

(P) "Direct service time" means the time spent actually providing the service either in direct or telephone contact with the individual and time spent making collateral contacts.

(Q) "Education and training services" means:

(1) Services provided to improve knowledge of daily living skills and to enhance cultural opportunities.

(2) Services which may include instruction or training in, but are not limited to, such issues as consumer education, health education, community protection and safety education, literacy education, English as a second language, and general educational development (GED).

(3) Component services or activities which may include screening; assessment and testing; individual or group instruction; tutoring; provision of books, supplies, and instructional material; counseling; transportation; and referral to community resources.

(R) "Employment services" means:

(1) Services or activities provided to assist individuals in securing employment or acquiring or learning skills that promote opportunities for employment.

(2) Component services or activities which may include employment screening, assessment, or testing; structured job skills and job seeking skills; specialized therapy (occupational, speech, physical); special training and tutoring, including literacy training and pre-vocational training; provision of books, supplies, and instructional material; counseling; transportation; and referral to community resources.

(S) "Family planning services" means:

(1) Educational, comprehensive, medical, or social services or activities which enable individuals, including minors, to determine freely the number and spacing of their children and to select the means by which this may be achieved.

(2) Services and activities which include a broad range of acceptable and effective methods and services to limit or enhance fertility, including contraceptive methods (including natural family planning and abstinence), and the management of infertility (including referral to adoption services).

(3) Specific component services and activities which may include pre-conceptional counseling, education, and general reproductive health care, including diagnosis and treatment of infections which threaten reproductive capability. Family planning services do not include pregnancy care (including obstetric or prenatal care).

(T) "Food assistance" means:

(1) The provision and distribution of supplemental food items to needy individuals and families to reduce hunger and to promote healthy nutrition and diet.

(2) A statewide service that is reserved exclusively for use by the Ohio department of job and family services, component services or activities of which may include the cost of personnel, insurance, equipment maintenance, food, transport, warehousing, and distributions; assessment of nutritional and dietary needs; nutritional education and counseling; socialization; and information and referral.

(U) "Foster care services for adults" means:

(1) Services or activities that assess the need and arrange for the substitute care and alternate living situation of adults in a setting suitable to the individual's needs. Individuals may need such services because of social, physical, or mental disabilities, or as a consequence of abuse or neglect.

(2) Care that may be provided in a community-based setting, or such services may arrange for institutionalization when necessary.

(3) Component services or activities that include assessment of the individual's needs; case planning and case management to assure that the individual receives proper care in the placement; counseling to help with personal problems and adjusting to new situations; assistance in obtaining other necessary supportive services; determining, through periodic reviews, the continued appropriateness of and need for placement; and recruitment and licensing of foster care homes and facilities.

(V) "Foster care services for children" means:

(1) Services or activities associated with the provision of an alternative family life experience for abused, neglected, or dependent children, between birth and the age of majority, on the basis of a court commitment or a voluntary placement agreement signed by the parent or guardian.

(2) Services that may be provided to children in foster homes including foster homes operated by a relative of the child, group homes, emergency shelters, residential facilities, child care institutions, pre-adoptive homes, or supervised independent living situations.

(3) Component services or activities which may include assessment of the child's needs; case planning and case management to assure that the child receives proper care in the placement; medical care as an integral but subordinate part of the service; counseling of the child, the child's parents, kinship care providers and the foster caregivers; referral and assistance in obtaining other necessary supportive services; periodic reviews to determine the continued appropriateness and need for placement; and recruitment and licensing of foster homes and child care institutions.

(W) "Group hour" means the same as an hour except the individual is receiving the service in a group setting. The projected unit cost is based on the total hourly cost of providing the service divided by the average size of the group.

(X) "Half-hour" means thirty minutes of purchased services in the service unit.

(Y) "Health related and home health services" means:

(1) In-home or out-of-home services or activities designed to assist individuals and families to attain and maintain a favorable condition of health.

(2) Component services and activities which may include providing an analysis or assessment of an individual's health problems and the development of a treatment plan; assisting individuals to identify and understand their health needs; assisting individuals to locate, provide, or secure, and utilize appropriate medical treatment, preventative medical care, and health maintenance services, including in-home health services and emergency medical services; and providing follow-up services as needed.

(Z) "Home based services" means:

(1) In-home services or activities provided to individuals or families to assist with household or personal care activities that improve or maintain adequate family well-being.

(2) Services that may be provided for reasons of illness, incapacity, frailty, absence of a caretaker relative, or to prevent abuse and neglect of a child or adult.

(3) Major service components that include homemaker services, chore services, home maintenance services, and household management services.

(4) Component services or activities that may include protective supervision of adults and/or children to help prevent abuse, temporary non-medical personal care, house-cleaning, essential shopping, simple household repairs, yard maintenance, teaching of homemaking skills, training in self-help and self-care skills, assistance with meal planning and preparation, sanitation, budgeting, and general household management.

(AA) "Home delivered meals" means:

(1) Services or activities designed to prepare and deliver one or more meals a day to an individual's residence in order to prevent institutionalization, malnutrition, and feelings of isolation.

(2) Component services or activities that may include the cost of personnel, equipment, and food; assessment of nutritional and dietary needs; nutritional education and counseling; socialization services; and information and referral.

(BB) "Hour" means an hour of direct service as described in the service unit and time spent making collateral contacts directly related to the provision of the service. An hour may be shown in fractional parts rounded to the nearest quarter or tenth of an hour, at county option.

(CC) "Housing services" means:

(1) Services or activities designed to assist individuals or families in locating, obtaining, or retaining suitable housing.

(2) Component services or activities that may include tenant counseling; helping individuals and families to identify and correct substandard housing conditions on behalf of individuals and families who are unable to protect their own interest; and assisting individuals and families to understand leases, secure utilities, make moving arrangements and minor renovations.

(DD) "Independent and transitional living services" means:

(1) Services and activities designed to help older youth in foster care or homeless youth make transition to independent living, or to help adults make the transition from an institution or from homelessness, to independent living.

(2) Component services or activities that may include educational and employment assistance, training in daily living skills, and housing assistance. Specific component services and activities may include supervised practice living and post-foster care services.

(EE) "Indirect activities" means the supportive activities that are not billed or reported as time spent providing or arranging services. Such activities are important, but many of them cannot be easily linked to both a particular service and a particular individual. Indirect activities and their related costs are reimbursable, but should not be incorporated into the estimate of the maximum number of units in a purchase contract. Such activities include case recording, eligibility determination, general intake, home finding related to adoption and foster care, supervision, time spent in conference not related to specific individuals, nursing contacts, diagnostic evaluations and examinations necessary to identify service needs or to develop an individual plan of services and treatment.

(FF) "Individual service plan" means the document that is developed to provide services to the consumer.

(GG) "Information and referral services" means services or activities designed to provide information about services provided by public and private service providers and brief assessment of client needs (but not diagnosis and evaluation) to facilitate appropriate referral to community resources.

(HH) "Item of equipment" means the equipment purchased for blind individuals.

(II) "Legal services" means:

(1) Services or activities provided by a lawyer or other person(s) under the supervision of a lawyer to assist individuals in seeking or obtaining legal help in civil matters such as housing, divorce, child support, guardianship, paternity and legal separation.

(2) Component services or activities which may include receiving and preparing cases for trial, provision of legal advice, representation at hearing, and counseling.

(JJ) "Meal" means the provision of a meal, including the cost of preparation, serving or delivery of the meal. The cost of raw food may be included provided the service does not provide three meals a day or a full nutritional regimen.

(KK) "Minor medical and remedial care components" means medical care directed towards the correction or amelioration of a medical condition, which has been diagnosed as such by an Ohio licensed medical practitioner operating within the scope of state law. Such medical services are allowable under Title XX only when they are not available to the individual under Title XVIII (medicare), Title XIX (medicaid program) or a private insurance plan. These components shall be separately costed, billed and reported.

(LL) "Mile" means one mile of transportation.

(MM) "Payment" means the payment of delivery cost, housing repairs or moving expenses.

(NN) "Pregnancy and parenting services for young parents" means:

(1) Services or activities for married or unmarried adolescent parents and their families designed to assist young parents in coping with the social, emotional, and economic problems related to pregnancy and in planning for the future.

(2) Component services or activities which may include securing necessary health care and living arrangements; obtaining legal services; and providing counseling, child care education, and training in and development of parenting skills.

(OO) "Prescription" means the provision of a prescribed drug in a day treatment or residential treatment setting for children.

(PP) "Prevention and intervention" means:

(1) Services or activities designed to provide early identification and/or timely intervention to support families and prevent or ameliorate the consequences of abuse, neglect, or domestic violence, or to assist in making arrangements for alternate placement or living arrangements where necessary. Such services may also be provided to prevent the removal of a child or adult from the home.

(2) Component services and activities which may include investigation, assessment and/or evaluation of the extent of the problem; counseling, including mental health counseling or therapy as needed; developmental and parenting skills training; respite care; and other services including supervision, case management, and transportation.

(QQ) "Procedure" means the provision of a complete specified procedure in family planning including but not limited to vasectomy, insertion of intrauterine device (IUD), materials and anesthetic.

(RR) "Protective services for adult" means:

(1) Services or activities designed to prevent or remedy abuse, neglect, or exploitation of adults who are unable to protect their own interest.

(2) Situations that may require protective services including injury due to maltreatment or domestic violence; lack of adequate food, clothing or shelter; lack of essential medical treatment or rehabilitation services; and lack of necessary financial or other resources.

(3) Component services or activities that may include investigation; immediate intervention; arranging emergency medical services; emergency shelter; developing case plans; initiation of legal action (if needed); counseling for the individual and family; assessment/evaluation of family circumstances; arranging alternative or improved living arrangements; preparing for foster care placement, if needed; and case management and referral to service providers.

(SS) "Protective services for children" means:

(1) Services or activities designed to prevent or remedy abuse, neglect, or exploitation of children who may be harmed through physical or mental injury, sexual abuse or exploitation, and negligent treatment or maltreatment, including failure to be provided with adequate food, clothing, shelter, or medical care.

(2) Component services or activities that may include immediate investigation and intervention; arranging emergency medical services; emergency shelter; developing case plan initiation of legal action (if needed); counseling for the child and the family; assessment/evaluation of family circumstances; arranging alternative living arrangements; preparing for foster placement, if needed; and case management and referral to service providers.

(TT) "Purchase services" means services provided through written contract between: private or nonprofit agencies, individual and other public agencies. Public agencies meaning an agency under the administrative and budgetary control of the city, county or state government acting under the mandate of the general assembly.

(UU) "Recreation services" means services or activities designed to provide or assist individuals to take advantage of individual or group activities directed towards promoting physical, cultural, and/or social development.

(VV) "Residential treatment services" means:

(1) Short-term residential care and comprehensive treatment and services for children or adults whose problems are so severe or are such that they cannot be cared for at home or in foster care and need the specialized services provided by specialized facilities. Residential treatment services should always be reported as twenty-four hours in whole numbers counting the day of admission as day one and the day of release as the last day.

(2) Component services and activities which may include diagnosis and psychological evaluation; alcohol and drug detoxification services; individual, family, and group therapy and counseling; remedial education and general educational development (GED) preparation; vocational or pre-vocational training; training in activities of daily living; supervised recreational and social activities; and case management.

(WW) "Round trip per person" means the provision of a round trip of transportation services.

(XX) "Special services for persons with developmental or physical disabilities or persons with visual or auditory impairments" means:

(1) Services or activities to maximize the potential of persons with disabilities, help alleviate the effects of physical, mental or emotional disabilities, and to enable those persons to live in the least restrictive environment possible.

(2) Components services or activities which may include personal and family counseling; respite care; family support; recreation; transportation; aid to assist with independent functioning in the community; and training in mobility, communication skills, the use of special aids and appliances, and self sufficiency skills. Residential and medical services may be included only as an integral, but subordinate, part of the services.

(YY) "Special services for youth involved in or at risk of involvement in criminal activity" means:

(1) Services or activities for youth who are, or who may become, involved with the juvenile justice system and their families.

(2) Component services or activities that are designed to enhance family functioning and/or modify the youth's behavior with the goal of developing socially appropriate behavior and may include counseling, intervention therapy and residential and medical services if included as an integral but subordinate part of the services.

(ZZ) "Subgrant" means subrecipient agreements between a private, non-profit or other government agency, determined in accordance with 2 CFR 200.331 and rule 5101:9-4-88 of the Administrative Code.

(AAA) "Substance abuse services" means:

(1) Services or activities that are primarily designed to deter, reduce, or eliminate substance abuse or chemical dependency. Except for initial detoxification services, medical and residential services may be included but only as an integral but subordinate part of the service.

(2) Component substance abuse services or activities that may include a comprehensive range of personal and family counseling methods, methadone treatment for opiate abusers, or detoxification treatment for alcohol abusers.

(3) Services that may be provided in alternative living arrangements such as institutional settings and community-based halfway houses. The day should always be reported as twenty-four hours in whole numbers counting the day of admission as day one and the day of release as the last day.

(BBB) "Supply" means the provision of supplies used in family planning.

(CCC) "Test" means the provision of one laboratory test in family planning.

(DDD) "Token" means a ticket used by the individual to ride a common carrier in transportation services.

(EEE) "Transaction" means an incident of information and referral.

(FFF) "Transportation services" means:

(1) Services or activities that provide or arrange for travel including travel costs of individuals in order to access services or obtain medical care or employment.

(2) Component services or activities that may include special travel arrangements such as special modes of transportation and personnel to accompany or assist individuals or families to utilize transportation.

Last updated February 7, 2022 at 12:39 PM

History

Effective: February 7, 2022
Promulgated Under: 119.03

Ohio Adm.Code 5101:9-4-88

(A) Each county family services agency (CFSA) and local workforce development board (LWDB), as a subrecipient of the Ohio department of job and family services (ODJFS), are required to manage and monitor their subrecipients as stated in the most recent version of 2 C.F.R. part 200, subpart D, "Subrecipient Monitoring and Management." All of the processes in this rule are to be documented and supported by the CFSA and LWDB:

https://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl

(B) Definitions:

(1) Subrecipient: an entity that receives a subaward from a pass-through entity to carry out part of a federal award. CFSAs and LWBDs are subrecipients and they can also pass-through federal funds to organizations which become their subrecipients.

(2) Pass-through entity (PTE): an entity that provides a subaward to a subrecipient to carry out part of a federal program.

(3) Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to contribute to the goals and objectives of the project by carrying out part of a federal award received by the pass-through entity. It does not include payments to a contractor, beneficiary, or participant. A subaward may be provided through any form of legal agreement consistent with criteria in 2 C.F.R. part 200.331, including an agreement that the pass-through entity considers a contract.

(1) Determine if a subrecipient or a contractor relationship exists as stated in 2 C.F.R. part 200.331 "Subrecipient and contractor determinations."

(a) The association of government accountants (AGA) published a subrecipient vs. contractor checklist at https://www.agacgfm.org/Resources/Iintergov/More-Tools/Subrecipient-vs-Contractor and could be used in conjunction with the CFSA and LWBD tools already in place.

(b) Subaward agreements funded in whole or in part with federal funds do not represent acquisitions and therefore the procurement standards do not apply, as outlined in paragraph (A)(2) of rule 5101:9-4-07 of the Administrative Code, unless procurement is mandated by another federal, state, or local rule.

(2) Verify that the subrecipient is not excluded or disqualified in accordance with C.F.R. part 200.332. Verification methods are provided and include confirming in SAM.gov that a potential subrecipient is not suspended, debarred, or otherwise excluded from receiving federal funds.

(3) Ensure that the subaward is clearly identified as stated in 2 C.F.R. part 200.332(b) "Requirements for pass-through entities."

When some of the listed information in 2 C.F.R. part 200.332 "Requirements for pass-through entities" is not available, the PTE must provide the best information available to describe the federal subaward.

(4) Evaluate the subrecipient's risk of noncompliance, as described in 2 C.F.R. part 200.332 "Requirements for pass-through entities."

The AGA published a risk assessment tool at https://www.agacgfm.org/Resources/intergov/RiskAssessmentMonitoring.aspx

(5) The risk assessment in paragraph (C)(4) of this rule will help to determine the scope that the CFSA and LWDB use for the required monitoring of the subrecipient as outlined in 2 C.F.R. part 200.332(e) to (i).

Last updated March 17, 2025 at 8:01 AM

History

Effective: March 17, 2025
Promulgated Under: 111.15

Ohio Adm.Code 5101:2-25-02 Title XX administration.

(A) A county department of job and family services (CDJFS) that purchases services under contract or provides programs either directly or through a subgrant shall administer Title XX services in accordance with the requirements of Title XX of the Social Security Act, 88 Stat. 2337 (1974), 42 U.S.C. 1397 (2010), section 5101.46 of the Revised Code, and Chapter 5101:2-25 of the Administrative Code. Child care services provided under Title XX are excluded from the requirements contained in Chapter 5101:2-25 of the Administrative Code. The CDJFS shall follow child care requirements contained in Chapter 5101:2-16 of the Administrative Code.

(B) Each county in Ohio is designated as a separate geographic area for Title XX services planning, implementation, monitoring, and evaluation.

(D) Title XX services may be provided through:

(1) "Compact services" are formal or informal arrangements between the CDJFS and a community agency(s);

(2) "Direct services" are services provided by staff or the CDJFS;

(3) "Purchase services" are services provided through written contract between private or nonprofit agency(s); or

(4) "Agreements" contract(s) or subgrant(s) as defined in rule 5101:2-25-01 of the Administrative Code.

(E) Methods of delivery may change during a program year as needs occur or resources are developed.

(F) Reimbursement is available only for services and service activities which are specifically included on the "Title XX County Profile," services outlined in rule 5101:2-25-07 of the Administrative Code, and for administrative support directly related to the provision of such services.

(G) When contacted by a consumer or responsible person or agency seeking Title XX services, the CDJFS or provider agency under agreement with the CDJFS shall provide an application for Title XX services to the person making the request. An application is not required when services are offered without regard to income.

(H) The CDJFS or provider agency under contract with the CDJFS shall ensure upon the receipt of the application the following:

(1) The consumer or responsible person or agency acting on behalf of the consumer is the person submitting the application for Title XX services.

(2) The application is signed by the consumer, guardian, parent or custodian, if the consumer is a child, or an individual or agency acting on behalf of the consumer.

(I) Protective services for adults and children and information and referral services may be provided without regard to income and do not require an application. Protective services cases require a case record that documents the circumstances of actual or potential abuse, neglect, or exploitation of the adult or child.

(J) All providers of Title XX services shall comply with any licensing, certification, or approval required by state or federal law or regulation.

(K) An individual service plan, designed at the county's option, is required to provide any service defined in rule 5101:2-25-01 of the Administrative Code. A service plan is not required for information and referral services.

(L) Pursuant to section 42 U.S.C. 1397d(a)(9)(A) of the Social Security Act, providers excluded from medicare, medicaid and maternal and child health services participation are not eligible to receive Title XX funds either directly or indirectly. Neither the CDJFS nor providers of services under Title XX funding shall employ or contract with excluded individuals.

(M) Reimbursement is available for minor medical or remedial care only when the medical care is integral but subordinate to the provision of the social service to which the medical care is a part.

(N) Title XX funds may not be utilized for:

(1) Purchase or improvement of land, or the purchase, construction, or permanent improvement (other than minor remodeling) of any building or other facility.

(2) Provision of cash payments for cost of subsistence or for the provision of room and board (other than costs of subsistence during rehabilitation, room and board provided for a short term as an integral but subordinate part of a social service, or temporary emergency shelter provided as a protective service).

(3) Payment of the wages of any individual as a social service (other than payments of the wages of Ohio works first customers employed in the provision of child care services).

(4) Provision of medical care (other than family planning services, rehabilitation services or initial detoxification of an alcoholic or drug dependent individual) unless it is an integral but subordinate part of a social service for which grants may be used under 42 U.S.C. 1397d of the Social Security Act.

(5) Social services (except services to an alcoholic or drug dependent individual or rehabilitation services) provided in and by employees of any hospital, skilled nursing facility, intermediate care facility, or prison, to any individual living in such institution.

(6) Provision of any educational service which the state makes generally available to its residents without cost and without regard to their income.

(7) Any child care services unless such services meet applicable standards of state and local law.

(8) Provision of cash payments as a service, except as otherwise provided for in this rule.

Last updated February 7, 2022 at 12:39 PM

History

Effective: February 7, 2022
Promulgated Under: 119.03

Ohio Adm.Code 5101:2-25-07

(A) Child care services provided under Title XX are excluded from the requirements contained in this rule and the county department of job and family services (CDJFS) shall follow child care requirements contained in Chapter 5101:2-16 of the Administrative Code.

(B) Reimbursement under Title XX for expenditures for services delivered to individuals is contingent upon the following:

(1) Service is defined in the "Comprehensive Title XX Social Services Plan" (CTXXSSP) and specifically included in the county's "Title XX County Profile," maintained in the federal reporting SSBG Title XX system.

(2) The individual who receives the service is a member of one of the eligibility categories to which the service is available in the county of residence. Eligibility information will be documented in accordance with paragraphs (D) and (E) of this rule.

(3) The individual receiving the service(s) correctly met the eligibility factors which are applicable to the service(s) received by the individual and the individual's eligibility category.

(1) Income eligible

(a) Services for free.

(i) Under services for free, no cost is paid by the client to either the CDJFS or the provider.

(ii) Income eligibility will be determined in accordance with the agency's defined policy, utilizing an application or other means to document the income for the assistance group.

(b) Services for a fee.

(i) Services for a fee is the amount charged to the client by the CDJFS or provider agency under agreement with the CDJFS.

(ii) Only those services to which fees are applicable are counted in determining the amount of the fee. Services that are available to consumers without regard to income would therefore not be counted.

(2) Without regard to income.

(a) Any service category can be designated as without regard to income; however, the following categories are typically provided without regard to income:

(i) Protective services for adults.

(ii) Protective services for children.

(iii) Information and referral.

(b) A written application is not needed where service is deemed without regard to income.

(D) When the CDJFS has determined that any Title XX service will be provided as services for free or services for a fee, the CDJFS will establish a written policy to document the established income eligibility criteria applicable to each service. If different eligibility criteria are established for different services, the policy will clearly define the eligibility criteria applicable for each individual service. The written policy should identify the types of income that will be counted or not counted in the eligibility determination. Additionally, the policy should establish the length of time the eligibility determination is considered valid, and the frequency of any eligibility redeterminations. This written policy will be available at all times for public review.

(E) When the CDJFS has determined any Title XX service will be provided a service for a fee the CDJFS will establish a fee schedule for the individual services. Any such fee schedule will be documented in a written policy, available at all times for public review.

(F) Eligibility determinations and redeterminations may be conducted by the agency providing the service; however the CDJFS may make eligibility determinations if it concludes that doing so would benefit consumers or result in more efficient operation of the Title XX social services program in the county, or if it concludes that a provider is making unsatisfactory eligibility determinations.

(G) Proper and improper determination and redetermination of eligibility, under the Title XX program are as follows:

(1) Reimbursement is available for services provided during the period of proper eligibility determination and until the end of the month in which the individual is subsequently determined to be ineligible for services or in which the eligibility determination has expired.

(2) A proper determination of eligibility is based on a correct assessment of all necessary information available to the CDJFS or provider agency at the time of such determination. The determination must be made within thirty calendar days of the date of the initial application or request for services, or prior to the due date of a redetermination.

(3) Written notification of approval or denial of an application or request for Title XX social services shall be made within fifteen calendar days of the date of determination. Paragraph (H) of this rule shall apply.

(4) If a consumer is found to have been improperly determined eligible for services, reimbursement is not available for the services provided during the period of improper determination.

(5) Reimbursement from the Ohio department of job and family services (ODJFS) to the CDJFS or from the CDJFS to the provider agency is not available prior to the date of the initial application or request for services.

(H) The CDJFS or the provider under agreement that makes eligibility determinations and redeterminations for Title XX social services shall:

(1) Accept consumer applications and requests for services.

(2) Complete a social service plan.

(3) Determine eligibility.

(4) Authorize requested services, if appropriate.

(5) Fulfill all applicable responsibilities relative to state hearings in accordance with division 5101:6 of the Administrative Code.

(I) When Title XX eligibility determination and redetermination are conducted by the provider under the agreement, the CDJFS must assure that the provider will explain to the consumer the following rights and responsibilities:

(1) The consumer has the right:

(a) To apply for services and have eligibility determined within thirty calendar days of the receipt of the application.

(b) To receive any needed services listed in the county's"Title XX County Profile," maintained in the federal reporting SSBG Title XX system, provided all eligibility factors are met and sufficient funds are available to provide the services.

(d) To be advised of the eligibility requirements for social services.

(e) To the safeguarding of information reported by or about the consumer, to the extent permitted by law.

(2) The consumer has the responsibility:

(a) To report, within ten calendar days, any information that may affect eligibility.

(b) To provide documentation to substantiate eligibility.

Last updated February 7, 2022 at 12:39 PM

History

Effective: February 7, 2022
Promulgated Under: 119.03

Ohio Adm.Code 5101:2-25-03 Title XX county profile.

(A) Each county department of job and family services (CDJFS) is to submit an annual "Title XX County Profile" into the federal reporting SSBG Title XX reporting system no later than June fifteenth. The county profile is to identify the Title XX social services to be provided during the upcoming federal fiscal year, October first to September thirtieth.

(B) The CDJFS can amend the profile report in the system no later than July fifteenth prior to the FFY for which it is effective. The CDJFS is to ensure the last amended profile be signed by the county commissioner or designee. The amended "Title XX County Profile" is to comply with the requirements of paragraph (C) of this rule and will take into consideration comments and recommendations received during the public hearing held in accordance with paragraph (D) of this rule.

(1) The CDJFS is to maintain the original and all amended county profile(s) with signature(s) of approval by the CDJFS' director and county commissioner(s) or designee, and the date and location of the public hearing pursuant to paragraphs (D) and (E) of this rule, on file to present at a state hearing upon request or in the event of an inquiry.

(2) Once the amended "Title XX County Profile" has been signed in accordance with paragraph (B)(1) of this rule, the CDJFS is to enter the amended "Title XX County Profile" within the federal reporting SSBG Title XX reporting system.

(C) The county profile shall include the services to be provided and for each service the estimated number of persons to be served or activities provided and estimated total expenditures including state, federal and local dollars. The county chooses the service(s) it wishes to offer from a catalogue of Title XX services listed on the county profile, but each profile shall include one or more services directed at one or more of the following five program goals. The count is to include primary consumers and individuals authorized to receive the service on behalf of a primary consumer. The five national goals for Title XX are:

(1) Achieving or maintaining economic self-support to prevent, reduce, or eliminate dependency.

(2) Achieving or maintaining self-sufficiency including reduction or prevention of dependency.

(3) Preventing or remedying neglect, abuse or exploitation of children or adults unable to protect their own interest or preserving, rehabilitating or reuniting families.

(4) Preventing or reducing inappropriate institutional care by providing for community-based care, home-based care or other forms of less intensive care.

(5) Securing referral or admission for institutional care when other forms of care are not appropriate or providing services to individuals in institutions.

(D) The CDJFS planning committee designated by the county commissioners shall conduct a public hearing on the initial county profile prior to its publication and make a record of the proceedings from which a transcript can be made. Public hearings may be conducted virtually. A public notice of the hearing shall be published in one or more mediums: a newspaper of general circulation, radio, television, or agency's website before such hearing is held. Comments and recommendations received from the public, as a result of the hearing, should be taken into consideration for the final county profile.

(E) Each CDJFS has the flexibility of doing a public hearing annually or biennially and shall forward electronically a summary of the comments made at the public hearing on the proposed county profile to ODJFS mailbox, JFC OFC_SSBG_Title_XX_County_Profile_Reports, by the end of May.

(F) The only social services authorized for Title XX state and federal reimbursement are those which are included in the "Title XX County Profile" submitted within the federal reporting SSBG system and for which standard definitions have been published in the "Comprehensive Title XX Social Services Plan" (CTXXSSP).

(1) Social services identified in the "Title XX County Profile" will comply with the definitions and requirements contained in rule 5101:2-25-01 of the Administrative Code.

(2) Any child care services provided will comply with the requirements set forth in Chapter 5101:2-16 of the Administrative Code.

(G) Each CDJFS may develop a "Title XX Local Needs Report" to substantiate the local county criteria utilized in the selection of Title XX services in the county profile. In the needs report, the CDJFS may address the local needs and Title XX services provided to resolve these needs. The provisions of such services shall be financially feasible. The following topics may be included in the "Title XX Needs Report":

(1) The statement of needs; this is a description of needs to be addressed by Title XX funded services. The CDJFS may choose to use in its description of needs any or all of the categorically grouped needs listed in this paragraph. The six groups of needs cover all Title XX reimbursable services.

(a) Abuse, neglect, exploitation.

(b) Family or individual health.

(d) Unemployment, training, insufficient job skills.

(e) Family or individual dysfunction.

(f) Other.

(2) The needs assessment source; this is for the needs listed in paragraph (G)(1) of this rule. The source of the information utilized to determine selection of the Title XX services may be identified.

(3) The services needed in the county; this may specify which Title XX service(s) shall be utilized to meet the grouped needs listed in paragraph (G)(1) of this rule.

(4) The population affected; this may identify the population group which is most in need of each service provided.

(5) The goal attainment; this is for each of the services offered, and shall specify which Title XX goal(s) described in section 5101.46 of the Revised Code will be achieved.

(H) If the CDJFS has developed a "Title XX Needs Report", the CDJFS shall:

(1) Make the "Title XX Needs Report" available for public review and comment.

(2) Submit electronically to ODJFS mailbox, JFC OFC_SSBG_Title_XX_County_Profile_Reports, one copy of the "Title XX Needs Report" with the county profile.

Last updated February 7, 2022 at 12:39 PM

History

Effective: February 7, 2022
Promulgated Under: 119.03

Ohio Administrative Code 5101:2 — Department of Job and Family Services | Division of Social Services

Chapter 5101:2-20 Adult Protective Services

Ohio Adm.Code 5101:2-20-01 Adult protective services definitions.

Ohio Adm.Code 5101:2-20-07

Ohio Adm.Code 5101:2-20-02 Ohio database for adult protective services (ODAPS).

Ohio Adm.Code 5101:2-20-04

Ohio Adm.Code 5101:2-20-05

Ohio Adm.Code 5101:2-20-03 Adult protective services designated agency provisions.

Ohio Adm.Code 5101:2-20-11

Ohio Adm.Code 5101:2-20-12

Ohio Adm.Code 5101:2-20-16

Ohio Adm.Code 5101:2-20-06 The county adult protective services memorandum of understanding.

Ohio Adm.Code 5101:2-20-13 Adult protective services third party investigation.

Ohio Adm.Code 5101:2-20-14 Requirement for cross-referring reports of elder abuse, neglect, or exploitation.

Ohio Adm.Code 5101:2-20-17 Adult protective services disaster preparedness plan requirements.

Chapter 5101:2-25 Title XX Social Services Program: Administration

Ohio Adm.Code 5101:2-25-01 Uniform definitions of Title XX services and other definitions of terms used in Chapter 5101:2-25 of the Administrative Code.

Ohio Adm.Code 5101:9-4-88

Ohio Adm.Code 5101:2-25-02 Title XX administration.

Ohio Adm.Code 5101:2-25-07

Ohio Adm.Code 5101:2-25-03 Title XX county profile.

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