agency-201•Minnesota Rules — Higher Education Office of Minnesota
Minnesota Rules — Higher Education Office of Minnesota
agency-201Minn. R. (Higher Education Office of Minnesota)Regulation
Chapter 4800 FOREIGN STUDENT ASSISTANCE
Minn. R. 4800.0200 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.0300 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.0400 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.0500 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.0600 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.0700 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.0800 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.0900 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.2100 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.2200 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.2300 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.2400 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.2500 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.2600 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.2700 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.2800 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.2900 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.4100 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.4200 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.4300 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.4400 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.4500 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.4600 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.4700 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.6100 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.6200 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.6300 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.6400 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.6500 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.6600 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.6700 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.6800 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.6900 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.7000 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4800.8100 Repealed by subpart
Subpart 1.
[Repealed, L 1996 c 395 s 17]
Subp. 2.
[Repealed, 16 SR 1822]
Subp. 3.
[Repealed, L 1996 c 395 s 17]
Subp. 4.
[Repealed, L 1996 c 395 s 17]
Subp. 5.
[Repealed, L 1996 c 395 s 17]
Subp. 6.
[Repealed, L 1996 c 395 s 17]
Subp. 7.
[Repealed, L 1996 c 395 s 17]
Subp. 8.
[Repealed, L 1996 c 395 s 17]
Subp. 9.
[Repealed, 16 SR 1822]
Subp. 10.
[Repealed, L 1996 c 395 s 17]
Subp. 11.
[Repealed, L 1996 c 395 s 17]
Subp. 12.
[Repealed, L 1996 c 395 s 17]
Subp. 13.
[Repealed, L 1996 c 395 s 17]
Subp. 14.
[Repealed, 16 SR 1822]
Minn. R. 4800.8200 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4800.8300 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4800.8400 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4800.8500 [Repealed, 16 SR 1822]
[Repealed, 16 SR 1822]
Minn. R. 4800.8600 [Repealed, 16 SR 1822]
[Repealed, 16 SR 1822]
Minn. R. 4800.8700 [Repealed, 16 SR 1822]
[Repealed, 16 SR 1822]
Minn. R. 4800.8800 [Repealed, 16 SR 1822]
[Repealed, 16 SR 1822]
Chapter 4810 MEDICAL AND OSTEOPATHY STUDENT LOANS
Minn. R. 4810.0200 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.0300 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.0400 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.0500 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.0600 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.0700 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.0800 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.0900 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.2100 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4810.2200 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4810.2300 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4810.2400 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4810.2500 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4810.2600 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4810.2700 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4810.2800 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4810.3000 [Renumbered 4763.0100]
[Renumbered 4763.0100]
Minn. R. 4810.3010 [Renumbered 4763.0110]
[Renumbered 4763.0110]
Minn. R. 4810.3020 [Renumbered 4763.0120]
[Renumbered 4763.0120]
Minn. R. 4810.3030 [Renumbered 4763.0130]
[Renumbered 4763.0130]
Minn. R. 4810.3040 [Renumbered 4763.0140]
[Renumbered 4763.0140]
Minn. R. 4810.3050 [Renumbered 4763.0150]
[Renumbered 4763.0150]
Minn. R. 4810.3060 [Renumbered 4763.0160]
[Renumbered 4763.0160]
Minn. R. 4810.3070 [Renumbered 4763.0170]
[Renumbered 4763.0170]
Minn. R. 4810.4100 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.4200 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.4300 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.4400 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.4500 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.4600 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.4700 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.4800 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.4900 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.6100 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.6200 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.6300 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.6400 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4810.6500 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Chapter 4811 MIDLEVEL PRACTITIONER EDUCATION ACCOUNT
Minn. R. 4811.0100 [Renumbered 4763.0180]
[Renumbered 4763.0180]
Minn. R. 4811.0110 [Renumbered 4763.0190]
[Renumbered 4763.0190]
Minn. R. 4811.0120 [Renumbered 4763.0200]
[Renumbered 4763.0200]
Minn. R. 4811.0130 [Renumbered 4763.0210]
[Renumbered 4763.0210]
Minn. R. 4811.0140 [Renumbered 4763.0220]
[Renumbered 4763.0220]
Minn. R. 4811.0150 [Renumbered 4763.0230]
[Renumbered 4763.0230]
Minn. R. 4811.0160 [Renumbered 4763.0240]
[Renumbered 4763.0240]
Minn. R. 4811.0170 [Renumbered 4763.0250]
[Renumbered 4763.0250]
Chapter 4812 NURSES EDUCATION ACCOUNT
Minn. R. 4812.0100 [Renumbered 4763.0260]
[Renumbered 4763.0260]
Minn. R. 4812.0110 [Renumbered 4763.0270]
[Renumbered 4763.0270]
Minn. R. 4812.0120 [Renumbered 4763.0280]
[Renumbered 4763.0280]
Minn. R. 4812.0130 [Renumbered 4763.0290]
[Renumbered 4763.0290]
Minn. R. 4812.0140 [Renumbered 4763.0300]
[Renumbered 4763.0300]
Minn. R. 4812.0150 [Renumbered 4763.0310]
[Renumbered 4763.0310]
Minn. R. 4812.0160 [Renumbered 4763.0320]
[Renumbered 4763.0320]
Minn. R. 4812.0170 [Renumbered 4763.0330]
[Renumbered 4763.0330]
Chapter 4815 YOUTH WORKS; POSTSERVICE BENEFIT
Minn. R. 4815.0100 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4815.0110 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4815.0120 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4815.0130 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4815.0140 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4815.0150 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4815.0160 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Chapter 4820 REGISTRATION OF PRIVATE INSTITUTIONS
Minn. R. 4820.0200 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.0300 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.0400 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.0500 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.0600 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.0700 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.0800 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.0900 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.1000 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.1100 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.1200 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.1300 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.1400 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.1500 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.1600 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.1700 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.1800 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Minn. R. 4820.1900 [Repealed, 8 SR 196]
[Repealed, 8 SR 196]
Chapter 4830 HIGHER EDUCATION FINANCIAL ASSISTANCE
Minn. R. 4830.0100 Definitions for Higher Education Programs
Subpart 1. Scope.
For the purposes of chapters 4800, 4810, and this chapter, the terms defined in this part have the meanings given them unless specifically provided otherwise.
Subp. 1a. Academic year.
"Academic year" means a period of time in which a full-time student is expected to complete:
A. the equivalent of at least two semesters, two trimesters, or three quarters at an institution that measures academic progress in credit hours and uses a semester, trimester, or quarter system;
B. at least 30 semester hours or 45 quarter hours at an institution that measures academic progress in credit hours but does not use a semester, trimester, or quarter system; or
C. at least 900 clock hours at an institution that measures academic progress in clock hours.
Subp. 2. Office.
"Office" means the Minnesota Office of Higher Education.
Subp. 2a. Certificate program.
"Certificate program" means a program that is:
A. offered by an eligible school as defined in part 4830.0300, subpart 1;
B. at least 12 quarter credits or the equivalent, or 300 clock hours for clock hour schools; and
C. at least eight weeks long.
Subp. 3. Dependent student.
"Dependent student" means a student who is not an independent student.
Subp. 3a.
[Repealed, 23 SR 594]
Subp. 4. Educational costs.
"Educational costs" means tuition, required fees, room and board, books, and miscellaneous expenses.
Subp. 5. Eligible student.
"Eligible student" means a student who meets, at a minimum, all of the following requirements:
A. has not earned a baccalaureate degree and has not entered a graduate school program as a full-time graduate student;
B. is a resident of Minnesota;
C. is not receiving tuition reciprocity benefits while attending a Minnesota postsecondary institution;
D. is enrolled or is intending to enroll as at least a half-time student in an eligible school;
E. is in good standing and making satisfactory academic progress, as defined in Minnesota Statutes, section 136A.101, subdivision 10;
F. [Repealed, L 2013 c 99 art 4 s 4]
G. is not in default, as defined under the applicable loan program, of any educational loan, or, if the student is in default, has made satisfactory arrangements to repay the loan.
Subp. 6. Commissioner.
"Commissioner" means the commissioner of the office, or office staff who perform duties as assigned by the commissioner.
Subp. 7. Financial need.
"Financial need" means the amount of monetary assistance necessary for a student to meet educational costs after parental and student contributions, determined by the financial need analysis, are subtracted from the student's educational costs.
Subp. 8. Financial need analysis.
"Financial need analysis" means a system for analyzing a family's financial strength to determine the expected parental and student contributions to educational costs. The system is a federally approved system or an equivalent need analysis system adopted each year by the office for the appropriate processing year.
Subp. 8a. Full time.
"Full time" means the enrollment level defined in Minnesota Statutes, section 136A.101, subdivision 7a, except that for purposes of work-study grants administered under parts 4830.2000 to 4830.2600, "full time" means enrollment in a minimum of 12 credits per quarter or semester, or the equivalent.
Subp. 9. Independent student.
"Independent student" has the meaning given it in the Higher Education Act of 1965, United States Code, title 20, section 1070a-6, and applicable regulations.
Subp. 10. Minnesota resident.
"Minnesota resident" means:
A. a dependent student whose parent or legal guardian resides in Minnesota on the date of application;
B. a student who has resided in Minnesota for other than educational purposes for at least 12 consecutive months without being enrolled at a postsecondary institution for more than five credits in any term prior to the date of application;
C. a student who graduated from a Minnesota high school, if the student was a resident of Minnesota during the student's period of attendance at the Minnesota high school;
D. a student who, after residing in the state for a minimum of one year, earned a high school equivalency certificate in Minnesota; or
E. an independent student who was initially a Minnesota resident as defined in item A and who has continued to reside in Minnesota.
Subp. 10a. Determination of student residence.
The residence of the parent whose financial information is reported in the financial need analysis determines the residence of the student.
Subp. 11. Audit requirements.
Audit requirements means that the school must make available to the office and its authorized representatives all pertinent books, documents, papers, and records for audit and examination for three years after the last day of a fiscal year or until audit exceptions for the period are resolved.
Subp. 12.
[Repealed, 20 SR 2284]
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.04; 136A.111; 136A.134; 136A.16; 136A.234; 136A.70; 147.30
- History: 8 SR 196; 10 SR 2319; 13 SR 128; 15 SR 1780; 16 SR 2732; 19 SR 1491; L 1995 c 212 art 3 s 59; 20 SR 2284; 21 SR 1821; 23 SR 594; 28 SR 889; L 2005 c 107 art 2 s 60; L 2013 c 99 art 2 s 29; art 4 s 4
Minn. R. 4830.0110 Definitions for Satisfactory Academic Progress
Subpart 1. Scope.
For the purposes of parts 4830.0200 to 4830.0700 and 4830.7000 to 4830.7900, the definitions in this part apply to satisfactory academic progress as defined in Minnesota Statutes, section 136A.101, subdivision 10.
Subp. 2. Academic standing consistent with the institution's graduation requirements.
"Academic standing consistent with the institution's graduation requirements" means the student's cumulative grade point average must meet the cumulative grade point average required by the institution for graduation. The institution's graduation requirement may be a fixed cumulative grade point average which is the same for all grade levels or a graduated cumulative grade point average which progresses towards the grade point average required for graduation.
Subp. 3. Academic year.
"Academic year" means the grade level as defined by the school.
Subp. 4.
[Repealed, 23 SR 594]
Subp. 5.
[Repealed, 23 SR 594]
Subp. 6.
[Repealed, 23 SR 594]
Subp. 7.
[Repealed, 23 SR 594]
Subp. 8.
[Repealed, 23 SR 594]
Subp. 9.
[Repealed, 23 SR 594]
History
- Statutory Authority: MS s 136A.01
- History: 20 SR 2284; 23 SR 594
Minn. R. 4830.0120 Scope
For the purposes of this chapter and chapter 4850, the procedure in parts 4830.0130 to 4830.0195 applies to the termination of an institution's eligibility to participate in a student financial aid program administered by the Minnesota Office of Higher Education.
History
- Statutory Authority: MS s 136A.01
- History: 24 SR 389; L 2005 c 107 art 2 s 60
Minn. R. 4830.0130 Definitions
Subpart 1. Scope.
For the purposes of parts 4830.0120 to 4830.0195, the terms defined in this part have the meanings given them.
Subp. 2. Commissioner.
"Commissioner" means the commissioner of the office, or office staff who perform duties as assigned by the commissioner.
Subp. 3. Fiscal year.
"Fiscal year" means the period from July 1 to the following June 30.
Subp. 4. Funds.
"Funds" means money disbursed or the commitment to disburse money under any program to an institution or to an institution on behalf of students enrolled and attending the institution.
Subp. 5. Institution.
"Institution" means a post-secondary institution that participates in a student financial aid program or student loan program administered by the office.
Subp. 6. Office.
"Office" means the Minnesota Office of Higher Education.
Subp. 7. Program.
"Program" means a financial aid and loan program administered by the Minnesota Office of Higher Education.
History
- Statutory Authority: MS s 136A.01
- History: 24 SR 389; L 2005 c 107 art 2 s 60; L 2013 c 99 art 2 s 29
Minn. R. 4830.0140 Termination
The office shall terminate an institution's eligibility to participate in a program if the institution:
A. violates a provision of Minnesota statutes or rules governing the program, and fails to correct the violation within 90 days from the date on the written notification of the termination;
B. refuses to allow inspection of or provide information relating to financial aid records, after written request by the office;
C. is no longer eligible to participate in a program under part 4830.0300, subparts 1 and 2; 4830.7200; or 4850.0011, subpart 14; or
D. is not complying with chapter 4850.
History
- Statutory Authority: MS s 136A.01
- History: 24 SR 389
Minn. R. 4830.0150 Termination Procedure
Subpart 1. Termination.
The office shall provide written notice of its intent to terminate an institution's eligibility to participate in a program or programs if there is evidence that the institution has been in noncompliance based on the criteria under part 4830.0140. At the time the office provides notice of its intent to terminate, it shall also provide an institution an opportunity for a hearing pursuant to Minnesota Statutes, chapter 14.
Subp. 2. Notification.
The office shall send the institution written notification of the termination of the institution's eligibility to participate in a program. Termination shall be effective 90 days from the date of the written notification or after appeal proceedings are complete, whichever is later. An appeal proceeding is complete when all appeals or rights to appeal from the commissioner's order have concluded or expired.
History
- Statutory Authority: MS s 136A.01; 136A.16
- History: 24 SR 389; 43 SR 831
Minn. R. 4830.0160 Request for Hearing
An institution may request a hearing pursuant to Minnesota Statutes, chapter 14, regarding its termination of eligibility to participate in a program. The request must be in writing and must be received by the commissioner within 30 days of the date on the written notification of termination sent by the office. Within ten days of receipt of the request for hearing, the office shall contact the Office of Administrative Hearings to arrange a hearing date.
History
- Statutory Authority: MS s 136A.01
- History: 24 SR 389; L 2013 c 99 art 2 s 29
Minn. R. 4830.0170 Final Decision, Orders
The commissioner shall render a decision and order in writing following receipt of the report issued by the administrative law judge after the hearing. The final decision of the commissioner shall take into consideration the hearing record and the report of the administrative law judge. The order of the commissioner is the final decision in the termination of the institution's eligibility to participate in a program administered by the office.
History
- Statutory Authority: MS s 136A.01
- History: 24 SR 389; L 2013 c 99 art 2 s 29
Minn. R. 4830.0180 Reimbursements and Refunds
A. The office's director of student financial aid services or the commissioner of the office shall require an institution to remedy a violation of applicable program statutes and rules.
B. If an institution is required to reimburse or make other payments to the office, the commissioner shall offset these claims against benefits or claims due to the institution.
History
- Statutory Authority: MS s 136A.01
- History: 24 SR 389; L 2013 c 99 art 2 s 29
Minn. R. 4830.0190 Student Awards After Termination
Subpart 1. Payment of awards.
If an institution is terminated from participating in a program during a payment period, a student at the institution who was eligible for an award before the effective date of the termination shall receive a payment for that payment period.
Subp. 2. Notice.
For the purposes of subpart 1, "notice" occurs:
A. under the Student Educational Loan Fund (SELF) Program when the commissioner or servicer advises the student, in writing, that the loan is approved; and
B. under the state grant and campus-based programs when the commissioner or institution has notified the student, in writing, of the award.
History
- Statutory Authority: MS s 136A.01
- History: 24 SR 389; L 2013 c 99 art 2 s 29
Minn. R. 4830.0195 Reinstatement
Subpart 1. Application.
An institution terminated from participation in a program by the office under part 4830.0140, may request reinstatement to participate in the program. The institution must wait at least 12 consecutive months from the effective date of the termination to submit a request for reinstatement. A request for reinstatement must be in writing and submitted to the commissioner. If the institution is initially denied reinstatement, the institution must wait at least 90 days from the date of denial of reinstatement, as specified in subpart 3, to resubmit a request for reinstatement. If an institution's eligibility is reinstated after the start of the academic term, eligible students shall receive payment retroactively to the beginning of the term when the institution was reinstated.
Subp. 2. Reinstatement requirements.
An institution's reinstatement request must include:
A. written documentation of the process used to correct a violation, and how the violation will be prevented in the future;
B. evidence of full repayment to the office of program funds the institution improperly received, withheld, disbursed, or caused to be disbursed; and
C. new participation agreements with the office for all programs the institution wishes to participate in.
Subp. 3. Response to reinstatement request.
Within 60 days of receiving the institution's reinstatement request, the office shall:
A. grant the request; or
B. deny the request based on evidence of noncompliance with the requirements in subpart 2.
History
- Statutory Authority: MS s 136A.01
- History: 24 SR 389; L 2013 c 99 art 2 s 29
Minn. R. 4830.0200 Scope
Parts 4830.0200 to 4830.0700 govern state grants.
History
- Statutory Authority: MS s 136A.04; 136A.111; 136A.121; 136A.132; 136A.141; 136A.16; 136A.233; 136A.234; 136A.70
- History: 8 SR 196; 8 SR 2335; 9 SR 991; 15 SR 1780
Minn. R. 4830.0300 Eligible Schools
Subpart 1. Annual list.
Annually the commissioner shall approve a list of schools at which a state grant may be used. Schools may be added to the list by the commissioner anytime during the school year.
Subp. 2. Requirements.
To be eligible a school must:
A. be located in Minnesota;
B. offer at least one program that:
C. be:
D. sign an institutional agreement with the commissioner; and
E. have the necessary administrative computing capability to administer the program on campus and electronically report student data records to the office.
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.04; 136A.111; 136A.121; 136A.132; 136A.141; 136A.16; 136A.233; 136A.234; 136A.70
- History: 8 SR 196; 8 SR 2335; 9 SR 991; 9 SR 2341; 15 SR 1780; 18 SR 1141; 20 SR 2284; 24 SR 518; 34 SR 903; L 2013 c 99 art 2 s 29
Minn. R. 4830.0400 Application Dates and Student Eligibility
Subpart 1.
[Repealed, L 2023 c 44 s 12]
Subp. 2.
[Repealed, 15 SR 1780]
Subp. 2a. Out-of-state housing.
A student's Minnesota residence is not lost if the student or parent must live outside of Minnesota for purposes of postsecondary education, military service, or missionary work, provided the student or parent continues to claim Minnesota as the state of legal residence for income tax purposes.
Subp. 3.
[Repealed, 15 SR 1780]
Subp. 4. Eligibility for initial grant.
To be eligible for an initial grant a student must be an eligible student, as defined in part 4830.0100, subpart 5, except item D, and:
A. demonstrate financial need;
B. if under 17 years old, hold a high school diploma or the equivalent;
C. pursuing a program or course of study that applies to a degree, diploma, or certificate;
D. must not have received a previous Minnesota state grant; and
E. is not more than 30 days in arrears for any child support payments owed to a public agency responsible for child support enforcement or, if the student is more than 30 days in arrears, is complying with a payment plan for arrearages.
Subp. 5. Renewal awards.
A grant is renewable for a maximum of six semesters, nine quarters, or the equivalent, but must not continue after the first of the following occurrences:
A. the recipient has obtained a baccalaureate degree; or
B. the recipient has been enrolled on a full-time basis for eight semesters, 12 quarters, or the equivalent, taking into account the exclusions specified in Minnesota Statutes, section 136A.121, subdivision 9. To be eligible to renew a grant a student must apply each year and continue to meet the requirements for an initial grant, except for subpart 4, item D. A student must have made satisfactory academic progress as defined in Minnesota Statutes, section 136A.101, subdivision 10.
Subp. 5a. Child support arrearages.
A grant is not renewable if the recipient is more than 30 days in arrears for any child support payment owed to a public agency responsible for child support enforcement and not subject to a payment plan for arrearages or not in compliance with a payment plan for the arrearages.
Subp. 6.
[Repealed, 18 SR 1141]
Subp. 7. Minnesota correctional institution.
"Minnesota correctional institution" means a federal or state penal institution located in Minnesota in which students are eligible for grants under this rule pursuant to Minnesota Statutes, section 136A.121, subdivision 6.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.134; 136A.16; 136A.234; 136A.70; 147.30
- History: 8 SR 196; 8 SR 2335; 9 SR 991; 10 SR 2319; 13 SR 128; 15 SR 1780; 16 SR 1822; 18 SR 1141; L 1995 c 212 art 3 s 59; 20 SR 2284
Minn. R. 4830.0500 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.0600 Awards
Subpart 1.
[Repealed, 23 SR 594]
Subp. 1a.
[Repealed, 23 SR 594]
Subp. 1b.
[Repealed, 13 SR 128]
Subp. 1c.
[Repealed, 13 SR 128]
Subp. 1d.
[Repealed, 13 SR 128]
Subp. 1e. Awards for fourth quarter or third semester.
In calculating a state grant for the fourth quarter or third semester within a fiscal year, the award shall be calculated as specified in Minnesota Statutes, section 136A.121, subdivisions 5 and 9a.
Subp. 2.
[Repealed, 28 SR 889]
Subp. 3.
[Repealed, 10 SR 2319]
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.04; 136A.111; 136A.134; 136A.16; 136A.234; 136A.70; 147.30
- History: 8 SR 196; 8 SR 2335; 9 SR 991; 10 SR 2319; 13 SR 128; 15 SR 1780; 20 SR 2284; 23 SR 594; 28 SR 889
Minn. R. 4830.0700 Method of Payment
Subpart 1. Payments to schools.
After a grant award is determined, the award amount shall be sent by the commissioner to the school chosen by the recipient or the school shall withdraw the award amount from its state grant account. The school shall apply the award to the recipient's educational costs in the following order: tuition, fees, books, supplies, and other expenses. The costs must be prorated for each term of the academic year. The school shall notify each recipient that the award is ready for disbursement.
Subp. 2. Refunds.
A grant is awarded for full-time attendance at a specified school for up to four quarters or three semesters within the state fiscal year. If a recipient fails to enroll or reduces enrollment, the school must refund the unused portion of the award. If the commissioner determines that a school has fraudulently handled grant money, the refund of the unused portion of the award is immediately due, and the office may institute a civil action for recovery if necessary. Refunds to the office are determined as follows:
A. calculate the percentage the state grant award represents of the student's total financial aid package for the applicable term, excluding funds received from federal Title IV programs, United States Code, title 20, sections 1070-1099;
B. calculate the total tuition refund amount using the refund calculation required of schools participating in federal Title IV programs;
C. subtract the federal aid programs' refund amount from item B to determine the remaining tuition refund amount; and
D. multiply the percentage in item A by the amount calculated in item C to determine the amount to be refunded to the state grant program. Refunded money to the state grant program is available for awards to eligible students.
Subp. 3. School accounting requirements.
Schools shall maintain separate accounts for grant funds. Refunds to the state grant program must be accompanied with a list stating the social security number, name, award type, amount of refund, term, and refund code for each student included in the refund. The refund must be made to the program within 30 days from the end of the academic term, or 30 days from the date the school is notified of a student's withdrawal, whichever is less. Schools must provide evidence, prepared according to generally accepted accounting principles, that all awards have either been distributed or refunded to the program.
Subp. 4. Recovery of overpayments.
An overpayment occurs when a grant recipient receives more money than the recipient is eligible to receive under the award calculation. A grant recipient shall reimburse the state grant program for overpayment regardless of the cause. The overpayment amount is the difference between the amount received and the calculated award eligibility. The reimbursement amount includes any costs or expenses incurred by the office in collecting the debt, including reasonable attorney fees. The reimbursement is recoverable from the recipient or the recipient's estate. The office may institute a civil action for recovery if necessary.
The recipient must not receive additional awards until the overpayment is recovered or the recipient is making payments under an approved plan. Additional awards for which the recipient is eligible may be used to recover an unreimbursed overpayment.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.134; 136A.16; 136A.234; 136A.70; 147.30
- History: 8 SR 196; 9 SR 991; 10 SR 2319; 13 SR 128; 15 SR 1780; 18 SR 2482; L 1995 c 212 art 3 s 59; 20 SR 2284; L 2013 c 99 art 2 s 29
Minn. R. 4830.1000 [Repealed, 10 SR 2417]
[Repealed, 10 SR 2417]
Minn. R. 4830.1100 [Repealed, 10 SR 2417]
[Repealed, 10 SR 2417]
Minn. R. 4830.1200 [Repealed, 10 SR 2417]
[Repealed, 10 SR 2417]
Minn. R. 4830.1300 [Repealed, 10 SR 2417]
[Repealed, 10 SR 2417]
Minn. R. 4830.1400 [Repealed, 10 SR 2417]
[Repealed, 10 SR 2417]
Minn. R. 4830.1500 [Repealed, 10 SR 2417]
[Repealed, 10 SR 2417]
Minn. R. 4830.1550 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1551 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1552 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1553 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1554 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1555 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1560 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1561 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1562 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1563 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1564 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.1565 [Repealed, 18 SR 1141]
[Repealed, 18 SR 1141]
Minn. R. 4830.2000 Scope
Parts 4830.2000 to 4830.2600 govern state work-study grants.
History
- Statutory Authority: MS s 136A.111; 136A.121; 136A.132; 136A.141; 136A.233; 136A.70
- History: 8 SR 196
Minn. R. 4830.2100 Eligible Schools
Schools eligible for work-study grants are the same schools eligible for state grants under part 4830.0300.
History
- Statutory Authority: MS s 136A.04; 136A.111; 136A.121; 136A.132; 136A.141; 136A.16; 136A.233; 136A.234; 136A.70
- History: 8 SR 196; 15 SR 1780
Minn. R. 4830.2200 Application and Distribution of Funds for Grants
Subpart 1. Application by schools.
A school desiring funds for work-study grants must request funds by June 30 each year. The school must submit its estimate of the amount needed to meet eligible student needs for the following school year.
Subp. 2. Allocation formula.
Funds shall be allocated to each school according to the following formula:
A. resident full-time equivalent enrollment of each school, divided by the total resident full-time equivalent enrollment of all participating eligible schools;
B. multiplied by the current fiscal year's appropriation for work-study grants; and
C. multiplied by the percent of funds for work-study grants actually used by that school during the prior school year. "Resident full-time equivalent enrollment" means the Minnesota resident full-year enrollment for the year prior to the academic year for which work-study funds are allocated.
Subp. 3. Modification of allocations.
The commissioner shall allocate funds equal to a school's estimated need if the estimated need is less than the amount determined by the allocation formula.
Subp. 4. Accountability.
Each participating school shall be accountable for any funds disbursed to students for work-study grants. Funds may be used only during the fiscal year of disbursement. The school must document its efforts to place students with off-campus employers. The percent of the school's allocation provided to graduate students shall not exceed the percent of graduate students in the total enrollment at the participating school.
Subp. 5. Unused funds.
The school must return funds which the school determines will not be used within 30 days from the date of a request by the commissioner. The commissioner shall reallocate the funds to other participating schools requesting additional funds.
Subp. 6. Reallocation.
The commissioner shall reallocate funds using the formula specified in subpart 2, items A and B.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.16; 136A.234; 136A.70; 147.30
- History: 8 SR 196; 10 SR 2319; 15 SR 1780; 18 SR 1849; 20 SR 2572; L 2013 c 99 art 2 s 29
Minn. R. 4830.2300 Work-Study Grants
A school shall determine if a student is eligible for a work-study grant. To be eligible a student must meet the requirements of part 4830.0100, subpart 5, items B, C, D (as defined in Minnesota Statutes, section 136A.101, subdivision 7b), and E. Priority must be given to students enrolled for at least 12 credits. A student employed during periods of nonenrollment must sign a statement of intent to enroll at least half-time for the next term or provide proof of registration for the next term.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.16; 136A.234; 136A.70; 147.30
- History: 8 SR 196; 10 SR 2319; 15 SR 1780; 16 SR 1822; 18 SR 1849; 20 SR 2572
Minn. R. 4830.2400 Employment Terms; Amount of Grants
Subpart 1. Eligible employers.
A work-study grant recipient may be employed on-campus by the school or off-campus by any of the following:
A. a nonprofit, nonsectarian agency located in Minnesota;
B. a private, for-profit employer employing a student as an intern in a position directly related to the student's field of study that will enhance the student's knowledge and skills in that field;
C. a person who has a physical or mental impairment which substantially limits at least one life activity and who could benefit from student assistance in or about the home; or
D. a person over 65 years old who could benefit from student assistance in or about the home.
Subp. 2. Amount.
The maximum a student may earn through a work-study grant is the amount of the student's financial need.
Subp. 3. Hourly wages.
Beginning July 1, 1993, not less than 25 percent of the amount earned by a student shall be paid by the employer, with the actual percentage determined by the school in consultation with the employer. A student shall be paid for hours actually worked at an hourly rate agreed to by the employer and the student, with the approval of the school. However, the student must be paid at least the state minimum wage, if the federal minimum wage is not applicable. Student earnings must be paid according to federal regulations governing payment of student earnings under the federal work-study program.
Subp. 4. Replacement of permanent employee.
A public employer other than the institution may not terminate, lay off, or reduce the working hours of a permanent employee to hire a work-study student, or replace a permanent employee who is laid off from the same or substantially the same job by hiring a work-study student.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.16; 136A.121; 136A.132; 136A.141; 136A.233; 136A.70
- History: 8 SR 196; 16 SR 1822; 18 SR 1849; 23 SR 594
Minn. R. 4830.2500 Contracts with Employers
Subpart 1. Off-campus employer contract.
Before a student begins work, the school and off-campus employer shall sign a contract affirming the eligibility of the employer and agreeing to abide by applicable law and rules.
Subp. 2. Contents of work contract.
The student, school, and employer shall sign a contract setting forth the nature of the work, number of hours of employment, hourly rate of pay, percentage of earnings to be paid by the employer, maximum payment by the employer, pay and time records, payroll, and workers' compensation. Time records must be signed by the student and the employment supervisor.
Subp. 3. Review and comment.
All contracts signed by the school and employers are subject to review and comment by the commissioner.
Subp. 4. Supervision.
The school, with the employer, must develop for each work-study assignment a program of supervision consistent with the nature of the assignment and the needs of the individual student. Upon request, the school must submit the program of supervision to the commissioner for review and comment.
Subp. 5. Reasonable effort.
An institution must make a reasonable effort to place a student in eligible off-campus employment. The institution must document its efforts with documents such as:
A. copies of correspondence with eligible employers; and
B. notes of telephone contact with eligible employers. This shall include name of person contacted and date.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.16; 136A.234; 136A.70; 147.30
- History: 8 SR 196; 10 SR 2319; 15 SR 1780; 20 SR 2572; L 2013 c 99 art 2 s 29
Minn. R. 4830.2600 Reports by School
The school must collect demographic and program activity data as specified by the commissioner. The school shall provide the commissioner with individual student data upon request.
End of year program activity and student data reports are required by the commissioner. The school must correctly complete and submit these reports and any applicable refunds to the commissioner by the first working day after August 9. The commissioner shall withhold the school's subsequent year's allocation if the above deadline date is not met.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.134; 136A.16; 136A.234; 136A.70; 147.30
- History: 8 SR 196; 10 SR 2319; 13 SR 128; 15 SR 1780; 20 SR 2572; L 2013 c 99 art 2 s 29
Minn. R. 4830.3000 [Repealed, 15 SR 1780]
[Repealed, 15 SR 1780]
Minn. R. 4830.3100 [Repealed, 15 SR 1780]
[Repealed, 15 SR 1780]
Minn. R. 4830.3200 [Repealed, 15 SR 1780]
[Repealed, 15 SR 1780]
Minn. R. 4830.3300 [Repealed, 15 SR 1780]
[Repealed, 15 SR 1780]
Minn. R. 4830.3400 [Repealed, 15 SR 1780]
[Repealed, 15 SR 1780]
Minn. R. 4830.4000 Scope
Parts 4830.4000 to 4830.4200 govern state financial assistance for students in postsecondary school who are dependents of prisoners of war and persons missing in action.
History
- Statutory Authority: MS s 136A.111; 136A.121; 136A.132; 136A.141; 136A.233; 136A.70
- History: 8 SR 196
Minn. R. 4830.4100 Eligible Students and Verification
Subpart 1. Eligibility.
To be eligible for financial assistance for dependents of prisoners of war and persons missing in action, all of the following requirements must be met:
A. The student must be registered for an undergraduate program leading to a bachelor's degree or certificate of completion.
B. The student must attend a school located in Minnesota. The school may be a state university, community college, public technical college, or the University of Minnesota. If the school is a private school it must be eligible to participate in the state student loan program according to part 4830.5100.
C. The student must be one of the following:
Subp. 2. Verification of status.
In cooperation with the commissioner of veterans' affairs, a school must verify, on behalf of a student applying for assistance, that the student meets the requirements in subpart 1, item C. A prisoner of war or person missing in action means a person who was a Minnesota resident at the time of entering service of the United States Armed Forces, or whose official residence is within Minnesota, and who, while serving in the United States Armed Forces, has been declared to be a prisoner of war or a person missing in action as established by the secretary of defense after August 1, 1958. Verification must include the determination of residency. A discharge form, notarized statement from the student's parent, or other documentation may be required to show residency. In addition, a student may be required to provide a copy of a birth record, marriage certificate, or other document showing the student meets the requirement of subpart 1, item C. No situation, including return or reported death of the parent or spouse, can remove a person who qualifies as a dependent from the provisions or benefits provided by law.
History
- Statutory Authority: MS s 136A.111; 136A.121; 136A.132; 136A.141; 136A.233; 136A.70
- History: 8 SR 196; L 1987 c 258 s 12; L 1989 c 246 s 2; L 2001 1Sp9 art 15 s 32
Minn. R. 4830.4200 Amount of Assistance
Subpart 1. State-supported school.
A state-supported school shall waive full tuition and fees for an eligible student.
Subp. 2. Private school.
A private school shall request payment from the office for each eligible student. The payment to the private school for each student shall not exceed $250 per 12 months.
History
- Statutory Authority: MS s 136A.111; 136A.121; 136A.132; 136A.141; 136A.233; 136A.70
- History: 8 SR 196; L 1995 c 212 art 3 s 59
Minn. R. 4830.5000 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4830.5100 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4830.5200 Repealed by subpart
Subpart 1.
[Repealed, L 2014 c 149 s 75]
Subp. 2.
[Repealed, 10 SR 2319]
Subp. 3.
[Repealed, L 2014 c 149 s 75]
Minn. R. 4830.5300 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4830.5400 [Repealed, L 2014 c 149 s 75]
[Repealed, L 2014 c 149 s 75]
Minn. R. 4830.6000 [Repealed, L 2003 c 2 art 1 s 45]
[Repealed, L 2003 c 2 art 1 s 45]
Minn. R. 4830.6100 [Repealed, L 2003 c 2 art 1 s 45]
[Repealed, L 2003 c 2 art 1 s 45]
Minn. R. 4830.6200 [Repealed, L 2003 c 2 art 1 s 45]
[Repealed, L 2003 c 2 art 1 s 45]
Minn. R. 4830.6300 [Repealed, L 2003 c 2 art 1 s 45]
[Repealed, L 2003 c 2 art 1 s 45]
Minn. R. 4830.6400 [Repealed, L 2003 c 2 art 1 s 45]
[Repealed, L 2003 c 2 art 1 s 45]
Minn. R. 4830.6500 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.6510 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.6520 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.6600 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.6610 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.6620 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.7000 Scope
Parts 4830.7000 to 4830.7900 govern state assistance to institutions to reduce the cost of child care for eligible students attending eligible postsecondary institutions.
History
- Statutory Authority: MS s 136A.04; 136A.125
- History: 14 SR 2789
Minn. R. 4830.7100 Definitions
Subpart 1. Scope.
The definitions in this part apply for the purposes of parts 4830.7000 to 4830.7900.
Subp. 2. Continuing enrollment.
"Continuing enrollment" means that a student has not had an interruption in enrollment at the institution in which the student is currently enrolled for more than one academic term or 60 days of the immediately preceding academic year, whichever is longer. A student may miss one academic term and summer school and not lose continuing enrollment status.
Subp. 2a. Eligible child.
"Eligible child" means a child who is 12 years of age or younger, or 14 years of age or younger who is disabled as defined in Minnesota Statutes, section 125A.02, and who is receiving or will receive care on a regular basis from a provider of child care services as those terms are defined in Minnesota Statutes, section 119B.011, subdivisions 5 and 19.
Subp. 3.
[Repealed, 19 SR 1636]
Subp. 4.
[Repealed, 19 SR 1636]
Subp. 5. Eligible student.
"Eligible student" means a student who:
A. has a child 12 years of age or younger, or 14 years of age or younger with a disability as defined in Minnesota Statutes, section 125A.02, and who is receiving or will receive care on a regular basis from a provider of child care services as those terms are defined in Minnesota Statutes, section 119B.011, subdivisions 5 and 19, after the grant is received;
B. is a resident of Minnesota as defined in part 4830.0100, subpart 10;
C. is not receiving tuition reciprocity;
D. is not a recipient of the Minnesota family investment program (MFIP);
E. has not earned a baccalaureate degree or has not been enrolled full time in any postsecondary institution more than eight semesters, 12 quarters, or the equivalent;
F. is pursuing a nonsectarian program or course of study that applies to an undergraduate degree, diploma, or certificate;
G. is enrolled at least half time in an eligible institution for the term for which an award is received;
H. is in good academic standing and making satisfactory academic progress, as defined by the institution according to federal requirements;
I. reports any changes to data reported on the child care application within ten days of the change; and
J. is not in default, as defined under the applicable loan program, of any educational loan, or, if the student is in default, has made satisfactory arrangements to repay the loan with the holder of the note.
Subp. 5a. Family income and family size.
"Family income and family size" means the income and family size used to determine an award from the state grant program under parts 4830.0200 to 4830.0700.
Subp. 6. Nonsectarian program.
"Nonsectarian program" means a program of study that is not specifically designed to prepare students to become ministers of religion, to enter some other religious vocation, or to prepare them to teach theological subjects. A nonsectarian program may provide for the scholarly study of religion as a discipline of knowledge in a manner similar to that provided for any other field of study, but must not require its students to take courses that are based on a particular set of religious beliefs, to receive instruction intended to propagate or promote any religious beliefs, to participate in religious activities, to maintain affiliation with a particular church or religious organization, or to attest to any particular religious beliefs.
Subp. 7. Institution's share.
"Institution's share" means the number of students in an eligible institution who have applied for the state grant program under parts 4830.0200 to 4830.0700 for the most recent academic year available and who have reported dependent children.
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.04; 136A.125
- History: 14 SR 2789; 19 SR 1636; 22 SR 1295; L 2001 1Sp9 art 10 s 66; 28 SR 889; L 2005 c 56 s 2; L 2006 c 212 art 1 s 25
Minn. R. 4830.7200 Eligible Institutions
Institutions eligible for child care grants are Minnesota public postsecondary institutions and Minnesota private baccalaureate degree granting colleges or universities or Minnesota nonprofit two-year vocational technical schools granting associate degrees that have signed a child care grant program agreement with the office.
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.04; 136A.125
- History: 14 SR 2789; 19 SR 1636; L 1995 c 212 art 3 s 59; 20 SR 2284; 28 SR 889
Minn. R. 4830.7300 Student Priority
A student who has received a grant from the program in the immediately preceding academic year and who has had continuing enrollment at that institution since the time that the child care grant was given must be given a child care grant for the next academic year if the student remains eligible and funds are available. A student shall apply for a continuation of funds by the deadline date established by the school or lose priority ranking for the funds over students who did not apply for a continuation of funds by the established deadline and eligible students applying for a child care grant for the first time.
History
- Statutory Authority: MS s 14.388; 136A.04; 136A.125
- History: 14 SR 2789; 19 SR 1636; 28 SR 889
Minn. R. 4830.7400 Application and Distribution of Funds for Grants
Subpart 1. Initial allocation formula.
Funds shall be allocated to each eligible institution according to the following formula:
A. the institution's share divided by the sum of participating institutions' shares; and
B. multiplied by the current fiscal year's appropriation for child care grants.
Subp. 2. Yearly allocation to institutions.
Funds shall be allocated to each eligible institution according to the following formula:
A. the institution's share divided by the sum of participating institutions' shares;
B. multiplied by the current fiscal year's appropriation for child care grants;
C. multiplied by the percent of funds for child care grants actually used by the institution during the prior academic year.
Subp. 3. Reallocation.
The office shall reallocate available funds at least twice during the academic year to institutions requesting additional child care grant funds according to the following formula:
A. the institution's share divided by the sum of the shares of institutions requesting additional funds; and
B. multiplied by the amount of child care grant funds available for reallocation.
Subp. 4. Administrative expense.
By July 1 of each year, the office shall set the percentage of awarded child care grant funds that may be used for administration of the child care grant program by the office and the institution. The percent of funds taken for the administration of the child care grant program shall be based on the net amount spent on child care grant awards for that fiscal year.
Subp. 5. Notification.
The office shall notify each participating institution in writing of allocation and reallocation amounts.
Subp. 6. Accountability.
Each participating institution shall be accountable for any funds disbursed to students for child care grants. Funds may be used only during the fiscal year of disbursement. If a student does not use a grant because the student does not enroll or withdraws from the institution, the institution may use the funds for other eligible students or return them to the office.
Subp. 7. Unused funds.
An institution shall return funds that the institution determines will not be used within 30 days from the date of a request by the office. The office shall reallocate unused funds to other participating institutions requesting additional funds.
Subp. 8.
[Repealed, 19 SR 1636]
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.04; 136A.125; 136A.16; 136A.234
- History: 14 SR 2789; 15 SR 1925; 19 SR 1636; L 1995 c 212 art 3 s 59; 20 SR 2284; 28 SR 889
Minn. R. 4830.7500 Amount and Term of Grants
Subpart 1.
[Repealed, 19 SR 1636]
Subp. 2. Amount.
The amount of a grant must be based on:
A. the cost of child care for each child 12 years old or younger, or 14 years old or younger if the child is disabled as defined in Minnesota Statutes, section 120.03;
B. the provider's charge up to a maximum rate established each year by the office;
C. the student's enrollment status; and
D. the award chart prepared by the office. The institution shall estimate the amount of child care needed for the academic year and summer terms, and may add an amount up to that estimated cost to the institution's normal student budget used to calculate the student's financial need. The child care grant and other forms of financial aid may be used to pay for the child care if the expense is not covered by other funds.
Subp. 2a.
[Repealed, L 2015 c 69 art 3 s 27]
Subp. 2b.
[Repealed, L 2015 c 69 art 3 s 27]
Subp. 2c. Summer term grant.
Students attending summer school may receive an additional grant per eligible child up to one-third of the academic year grant described in subpart 2a for quarter-based schools and up to one-half the academic year grant described in subpart 2a for semester-based schools.
Subp. 3.
[Repealed, 19 SR 1636]
Subp. 3a. Annual grant amount.
The annual maximum grant per eligible child must not exceed the calculated amount in subpart 2a plus the amount in subpart 2c, or the student's estimated annual child care cost for not more than 40 hours per week per eligible child, whichever is less.
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.04; 136A.125
- History: 14 SR 2789; 19 SR 1636; L 1995 c 212 art 3 s 59; 20 SR 2284; 22 SR 1295; 26 SR 700; 28 SR 889; L 2005 c 56 s 2; L 2015 c 69 art 3 s 27
Minn. R. 4830.7600 [Repealed, 19 SR 1636]
[Repealed, 19 SR 1636]
Minn. R. 4830.7700 [Repealed, 19 SR 1636]
[Repealed, 19 SR 1636]
Minn. R. 4830.7710 Procedures for Denial or Termination of a Child Care Grant
Subpart 1. Applicability.
Students meeting the eligibility requirements in part 4830.7100, subpart 5, but denied a child care grant due to an institution's lack of program funds, shall be placed at the student's request on the institution's waiting list pending the availability of program funds. Subpart 2 and part 4830.7720 are not applicable to students who are denied child care grants due to lack of program funds.
Subp. 2. Termination.
When terminating a student's child care grant, a school must follow its normal procedures used to terminate other financial aid awarded. If the child care grant is made by vendor payment, the school shall inform the child care provider of the notice of termination.
History
- Statutory Authority: MS s 14.388; 136A.04; 136A.125
- History: 14 SR 2789; 19 SR 1636; 28 SR 889
Minn. R. 4830.7720 Appeal Process
Subpart 1. Appeal request.
An applicant or recipient of a child care grant adversely affected by a school's action may file a written request for an appeal with the school.
Subp. 2.
[Repealed, 19 SR 1636]
Subp. 3. Appeal process.
Students must follow the normal appeal process established by the school to handle complaints about financial aid program decisions. If the student is not satisfied with the result of the appeal, the student may ask the school to forward the results to the commissioner of the Minnesota Office of Higher Education for review. The commissioner shall review the decision and accompanying documentation, and shall make a decision according to Minnesota Statutes, section 136A.125, and parts 4830.7000 to 4830.7900. The student and school shall be advised in writing of the commissioner's decision. The commissioner's decision is final.
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.04; 136A.125
- History: 14 SR 2789; 19 SR 1636; L 1995 c 212 art 3 s 59; 20 SR 2284; 28 SR 889; L 2005 c 107 art 2 s 60; L 2013 c 99 art 2 s 29
Minn. R. 4830.7800 Refunds
If a recipient fails to enroll or reduces enrollment, the school must refund the unused portion of the grant to the child care grant program. If the commissioner determines that a school has fraudulently handled grant money, the refund of the unused portion of the grant is immediately due to the office, and the office may institute a civil action for recovery if necessary. Refunds to the child care grant program are determined as follows:
A. calculate the percentage that the child care grant represents of the student's total financial aid package for the applicable term; excluding funds received from federal Title IV programs, United States Code, title 20, chapter 28, sections 1070 to 1099c-1;
B. calculate the total tuition refund amount using the refund calculation required of schools participating in federal Title IV programs, United States Code, title 20, chapter 28, sections 1070 to 1099C-1;
C. subtract the federal aid programs' refund amount from item B to determine the remaining tuition refund amount; and
D. multiply the percentage in item A by the amount calculated in item C to determine the amount to be refunded to the child care grant program. Refunded money to the child care grant program is available for grants to eligible students.
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.04; 136A.125
- History: 14 SR 2789; 19 SR 1636; L 1995 c 212 art 3 s 59; 20 SR 2284; 22 SR 1295; 28 SR 889; L 2013 c 99 art 2 s 29
Minn. R. 4830.7900 Reports of Data
Institutions must:
A. collect demographic, educational, and financial data specified by the office from eligible students requesting child care grants;
B. provide the office with individual student data upon request;
C. upon the request of the office, report information about students who receive awards, students who are on the waiting list, and students who were denied awards, including the institution's methods of prioritizing applicants if insufficient funds are available; and
D. submit fiscal year program activity reports and student data reports to the office. Fiscal year program activity reports and student data reports are required by the office. Institutions shall correctly complete and submit all required reports and any applicable refunds to the office by the first working day after August 9. The office shall withhold an institution's subsequent year's allocation if the deadline date is not met.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.125
- History: 14 SR 2789; 19 SR 1636; L 1995 c 212 art 3 s 59; 20 SR 2284
Minn. R. 4830.8000 Scope
Parts 4830.8000 to 4830.8040 govern state postsecondary education grants to spouses and dependent children of public safety officers killed in the line of duty.
History
- Statutory Authority: MS s 136A.04; 136A.16; 136A.234
- History: 15 SR 2266
Minn. R. 4830.8010 Eligible Institutions
A student receiving a grant from the Public Safety Officer's Survivor Grant Program must attend a postsecondary institution that is an eligible institution as defined in Minnesota Statutes, section 136A.101, subdivision 4, and part 4830.0300, subparts 1 and 2, as limited by Minnesota Statutes, section 299A.45, subdivision 1.
History
- Statutory Authority: MS s 136A.04; 136A.16; 136A.234
- History: 15 SR 2266
Minn. R. 4830.8020 Eligible Recipient
To be eligible for a grant, the person must:
A. be enrolled in an undergraduate degree or certificate program after June 30, 1990, at an eligible institution as specified in part 4830.8010;
B. not have received a baccalaureate degree, nor have been enrolled full time or the equivalent for eight semesters or 12 quarters, whichever occurs first;
C. be a dependent child less than 23 years of age or the surviving spouse of a public safety officer killed in the line of duty on or after January 1, 1973; and
D. provide a copy of the certification of eligibility received from the commissioner of public safety to the eligible institution.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.16; 136A.234
- History: 15 SR 2266; 23 SR 594
Minn. R. 4830.8030 Institutional Request and Disbursement of Funds for Grants
Subpart 1. Institutional request.
After verifying a student's eligibility, the institution must submit a written request to the commissioner for payment of grant money for the student. A separate request must be submitted for each academic term the student is enrolled. A copy of the student's certificate of eligibility from the commissioner of public safety must accompany the institution's first request for payment.
Subp. 2. Deadline.
The request for grant money for a student must be received by the commissioner no later than the last day of classes for the academic year for which grant money is requested.
Subp. 3. Disbursement of funds.
An institution must not disburse grant money for a student unless the student is enrolled in or has completed the academic term for which payment is intended.
Subp. 4. Refunds.
A grant is made for a student's attendance at a specific institution for the state fiscal year. If a recipient fails to enroll or reduces enrollment, the institution must refund the unused portion of the grant to the commissioner. Refunded money is available for awards to other eligible students.
History
- Statutory Authority: MS s 14.388; 136A.04; 136A.16; 136A.234
- History: 15 SR 2266; 28 SR 889; L 2013 c 99 art 2 s 29
Minn. R. 4830.8040 Payments to Institutions
Subpart 1. Time of payment.
The commissioner shall send grant money for an eligible student to the institution within 30 days of receipt of a request for payment, but not before July 1 of the academic year for which payment is intended.
Subp. 2. Withholding payment.
The commissioner shall withhold payment for a student until the institution's request for payment is complete and the student's eligibility is verified.
History
- Statutory Authority: MS s 136A.04; 136A.16; 136A.234
- History: 15 SR 2266; L 2013 c 99 art 2 s 29
Minn. R. 4830.8100 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4830.8110 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4830.8120 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4830.8130 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4830.8140 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4830.8150 [Repealed, L 2005 c 107 art 2 s 61]
[Repealed, L 2005 c 107 art 2 s 61]
Minn. R. 4830.8510 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.8520 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.8530 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.8535 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.8540 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.8550 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.8560 [Repealed, 17 SR 712]
[Repealed, 17 SR 712]
Minn. R. 4830.8570 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.8575 [Repealed, L 1996 c 395 s 17]
[Repealed, L 1996 c 395 s 17]
Minn. R. 4830.8580 [Repealed, 17 SR 712]
[Repealed, 17 SR 712]
Minn. R. 4830.9005 [Repealed, L 2000 c 489 art 11 s 8]
[Repealed, L 2000 c 489 art 11 s 8]
Minn. R. 4830.9010 [Repealed, L 2000 c 489 art 11 s 8]
[Repealed, L 2000 c 489 art 11 s 8]
Minn. R. 4830.9015 Repealed by subpart
Subpart 1.
[Repealed, L 2000 c 489 art 11 s 8]
Subp. 2.
[Repealed, L 2000 c 489 art 11 s 8]
Subp. 3.
[Repealed, L 2000 c 489 art 11 s 8]
Subp. 4.
[Repealed, L 2000 c 489 art 11 s 8]
Subp. 5.
[Repealed, L 2000 c 489 art 11 s 8]
Subp. 6.
[Repealed, L 2000 c 489 art 11 s 8]
Subp. 7.
[Repealed, L 2000 c 489 art 11 s 8]
Subp. 7a.
[Repealed, L 2000 c 489 art 11 s 8]
Subp. 8.
[Repealed, L 2000 c 489 art 11 s 8]
Subp. 9.
[Repealed, 20 SR 2214]
Minn. R. 4830.9020 [Repealed, L 2000 c 489 art 11 s 8]
[Repealed, L 2000 c 489 art 11 s 8]
Minn. R. 4830.9025 [Repealed, 20 SR 2214]
[Repealed, 20 SR 2214]
Minn. R. 4830.9030 [Repealed, L 2000 c 489 art 11 s 8]
[Repealed, L 2000 c 489 art 11 s 8]
Minn. R. 4830.9050 [Repealed, L 2021 1Sp2 art 2 s 47]
[Repealed, L 2021 1Sp2 art 2 s 47]
Minn. R. 4830.9060 [Repealed, L 2021 1Sp2 art 2 s 47]
[Repealed, L 2021 1Sp2 art 2 s 47]
Minn. R. 4830.9070 [Repealed, L 2021 1Sp2 art 2 s 47]
[Repealed, L 2021 1Sp2 art 2 s 47]
Minn. R. 4830.9080 [Repealed, L 2021 1Sp2 art 2 s 47]
[Repealed, L 2021 1Sp2 art 2 s 47]
Minn. R. 4830.9090 [Repealed, L 2021 1Sp2 art 2 s 47]
[Repealed, L 2021 1Sp2 art 2 s 47]
Minn. R. 4830.9100 Scope
Parts 4830.9110 to 4830.9130 govern the teacher shortage loan forgiveness program.
History
- Statutory Authority: MS s 136A.1791
- History: 41 SR 995
Minn. R. 4830.9110 Definitions
Subpart 1. Scope.
For the purposes of parts 4830.9120 and 4830.9130, the terms defined in this part or in Minnesota Statutes, section 136A.1791, have the meanings given them.
Subp. 2. Employed.
"Employed" means an individual currently providing classroom instruction.
Subp. 3. Qualified educational loan.
"Qualified educational loan" means a loan, as defined in Minnesota Statutes, section 136A.1791, subdivision 1, that is not one of the following:
A. PLUS loans made under the Federal Family Education Loan (FFEL) program or Federal Direct Loan programs to parents of dependent undergraduate students;
B. Federal Consolidation Loans or Federal Direct Consolidation Loans that repaid a parent PLUS loan; or
C. federal, state, commercial, or foundation loans that are in default.
Subp. 4. Teacher shortage area.
"Teacher shortage area" means a licensure field, economic development region, or other shortage area identified by the Minnesota Department of Education. The commissioner of education shall provide an annual notice to the office identifying teacher shortage areas using the data collected for the report required under Minnesota Statutes, section 127A.05, subdivision 6.
History
- Statutory Authority: MS s 136A.1791
- History: 41 SR 995
Minn. R. 4830.9120 Eligible Participants
To be an eligible participant, an individual must:
A. hold a teaching license issued by the licensing division in the Minnesota Department of Education on behalf of the Professional Educator Licensing and Standards Board;
B. be employed by a school district, as defined in Minnesota Statutes, section 136A.1791, subdivision 1, paragraph (c), to provide classroom instruction in a teacher shortage area;
C. not have received five annual awards from this program;
D. provide a completed application;
E. have outstanding qualified educational loan debt;
F. not submit false or misleading information on any application to this program; and
G. provide verification of the application of previously awarded funds toward eligible qualified educational loans, if the applicant has previously received an award.
History
- Statutory Authority: MS s 136A.1791
- History: 41 SR 995; L 2017 1Sp5 art 12 s 22
Minn. R. 4830.9130 Application and Disbursement of Funds
Subpart 1. Completed application.
A completed application must include the following:
A. a completed application form;
B. an employment verification form completed by a school district representative;
C. verification of the applicant's qualified educational loans; and
D. verification of the applicant's income and household size.
Subp. 2. Award amount.
The amount of an eligible participant's annual award shall not exceed $1,000 or the cumulative balance of the applicant's qualified educational loans, including principal and interest, whichever amount is less.
Subp. 3. Funds availability.
If there are insufficient funds to provide an award to all eligible participants, the commissioner shall not prorate each award. The commissioner shall prioritize the awards to eligible participants based on:
A. the financial need of an applicant, considering the applicant's income, household size, and total qualified educational loan;
B. previous awards to the applicant from the teacher shortage loan forgiveness program;
C. whether the applicant is employed in an economic development region that is a teacher shortage area;
D. whether the applicant is employed in a teacher shortage area within the applicant's economic development region;
E. whether the applicant is employed in a statewide teacher shortage area; and
F. the statewide distribution of funds.
History
- Statutory Authority: MS s 136A.1791
- History: 41 SR 995
Chapter 4840 HIGHER EDUCATION; NONPUBLIC
Minn. R. 4840.0100 Definitions
Subpart 1. Scope.
For the purposes of this chapter the terms defined in this part have the meanings given them.
Subp. 2. Degree.
"Degree" means any award given by a school which signifies or is generally taken to signify completion of a program or course and which is designated by the terms degree, associate, bachelor, baccalaureate, master, doctor, or education specialist.
Subp. 3.
[Repealed, 34 SR 903]
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.111; 136A.121; 136A.132; 136A.141; 136A.233; 136A.69; 136A.70
- History: 8 SR 196; 20 SR 2214
Minn. R. 4840.0200 Scope
This chapter governs a state program for registration of private and non-Minnesota public postsecondary institutions and approval of degrees granted and names used.
History
- Statutory Authority: MS s 136A.111; 136A.121; 136A.132; 136A.141; 136A.233; 136A.70
- History: 8 SR 196
Minn. R. 4840.0300 Who Must Register
All schools shall register annually with the Minnesota Office of Higher Education. The office shall maintain and publish a list of registered schools.
History
- Statutory Authority: MS s 136A.01; 136A.111; 136A.121; 136A.132; 136A.141; 136A.233; 136A.69; 136A.70
- History: 8 SR 196; L 1995 c 212 art 3 s 59; 20 SR 2214; L 2005 c 107 art 2 s 60
Minn. R. 4840.0400 Registration Fees
Subpart 1. Registration fees not refundable.
Fees are not refundable.
Subp. 2.
[Repealed, 34 SR 903]
Subp. 3.
[Repealed, 34 SR 903]
Subp. 4.
[Repealed, 34 SR 903]
Subp. 5.
[Repealed, 34 SR 903]
Subp. 6.
[Repealed, 34 SR 903]
Subp. 7.
[Repealed, 34 SR 903]
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.111; 136A.121; 136A.132; 136A.141; 136A.233; 136A.69; 136A.70
- History: 8 SR 196; 14 SR 1968; L 1995 c 212 art 3 s 59; 20 SR 2214; 28 SR 889; L 2005 c 107 art 2 s 60; 34 SR 903
Minn. R. 4840.0500 Approval of Degrees Granted to Minnesota Residents
Subpart 1. In general.
A school must be registered if it grants a degree to a student in Minnesota, where the student has not left Minnesota for the major portion of the program or course leading to the degree. The office shall maintain and publish a list of the schools approved to use regulated terms in their names and a list of schools approved to grant degrees with a list of the approved specified degrees.
Subp. 2.
[Repealed, 34 SR 903]
Subp. 3.
[Repealed, 20 SR 2214]
Subp. 4.
[Repealed, 34 SR 903]
Subp. 5.
[Repealed, 34 SR 903]
Subp. 6.
[Repealed, 34 SR 903]
Subp. 7.
[Repealed, 34 SR 903]
Subp. 8.
[Repealed, 20 SR 2214]
History
- Statutory Authority: MS s 14.388; 136A.01; 136A.111; 136A.16; 136A.234; 136A.69; 136A.70; 147.30
- History: 8 SR 196; 10 SR 2319; L 1995 c 212 art 3 s 59; 20 SR 2214; 34 SR 903
Minn. R. 4840.0600 [Repealed, 34 SR 903]
[Repealed, 34 SR 903]
Minn. R. 4840.0700 [Repealed, 34 SR 903]
[Repealed, 34 SR 903]
Minn. R. 4840.0800 [Repealed, 20 SR 2214]
[Repealed, 20 SR 2214]
Minn. R. 4840.0900 Schools Licensed by an Agency or Department
The office shall accept as final and not inquire into the substantive basis for a license granted to a school by any agency or department of the state or any other state.
History
- Statutory Authority: MS s 136A.01; 136A.111; 136A.121; 136A.132; 136A.141; 136A.233; 136A.69; 136A.70
- History: 8 SR 196; L 1995 c 212 art 3 s 59; 20 SR 2214
Minn. R. 4840.1000 [Repealed, 20 SR 2214]
[Repealed, 20 SR 2214]
Minn. R. 4840.1100 Voluntary Compliance
A school or educational program which is exempt under Minnesota Statutes, section 136A.653, is exempt from parts 4840.0100 to 4840.0900 but may voluntarily waive its exemption by registering. Upon registration the school or educational program is subject to all applicable requirements of parts 4840.0100 to 4840.0900 and Minnesota Statutes, sections 136A.61 to 136A.71.
History
- Statutory Authority: MS s 136A.01; 136A.111; 136A.121; 136A.132; 136A.141; 136A.233; 136A.69; 136A.70
- History: 8 SR 196; 20 SR 2214
Chapter 4850 SUPPLEMENTAL STUDENT LOANS
Minn. R. 4850.0010 Purpose
The purpose of parts 4850.0010 to 4850.0027 is to augment Minnesota Statutes, sections 136A.15 to 136A.1702, establishing a state program of supplemental loans to postsecondary students by providing standards, criteria, and rules for the program.
History
- Statutory Authority: MS s 136A.04; 136A.111; 136A.16; 136A.1701; 136A.234
- History: 10 SR 1852; 15 SR 1780
Minn. R. 4850.0011 Definitions
Subpart 1. Academic year.
"Academic year" means:
A. a period of time, typically eight or nine months, in which a full-time student is expected to complete the equivalent of at least two semesters, two trimesters, or three quarters at an eligible school using credit hours; or
B. at least 900 clock hours of training for a program at an eligible school using clock hours. A student may borrow for a portion of the academic year, or for all of it (see "loan period").
Subp. 2.
[Repealed, 46 SR 542]
Subp. 2a. Borrower.
"Borrower" means an individual who is a beneficiary of a SELF Loan.
Subp. 3.
[Repealed, 20 SR 2214]
Subp. 4. Capitalized interest or capitalization.
"Capitalized interest" or "capitalization" means accrued interest that is added to the outstanding loan principal.
Subp. 5. Certificate or degree.
"Certificate" or "degree" means a written or printed statement of the fact that the holder has met the eligible school's minimum requirements for completion, and certifies a minimum mastery of the subject matter for a particular academic or vocational program.
Subp. 6.
[Repealed, 46 SR 542]
Subp. 7.
[Repealed, 20 SR 2214]
Subp. 7a. Commissioner.
"Commissioner" means the commissioner of the office, or office staff who perform duties as assigned by the commissioner. [Renumbered from subpart 12a.]
Subp. 7b. Cosigner.
"Cosigner" means an individual under part 4850.0026.
Subp. 8. Cost of attendance.
"Cost of attendance" includes:
A. tuition and fees charged for the loan period;
B. room and board charged for the loan period, or a reasonable allowance as determined by the school, for off-campus living; and
C. a reasonable allowance as determined by the school for books, supplies, transportation, and personal expenses.
Subp. 9. Creditworthy.
"Creditworthy" refers to an individual who, based on either information provided by a national credit bureau or information available to the office, has:
A. no account balances discharged through bankruptcy;
B. no garnishments, attachments, foreclosure, repossession, or suit;
C. as listed on the individual's credit report:
D. no more than five percent of total credit bureau balances past due, unless the amount past due is $300 or less;
E. no defaulted loan or SELF Refi Loan with the office that has not been satisfied in full;
F. no existing loan or SELF Refi Loan that is delinquent or in forbearance with the office when a new loan is approved unless an approved exception has been made for a natural disaster forbearance; and
G. a required credit score if established by the commissioner under part 4850.0013.
Subp. 10.
[Repealed, 46 SR 542]
Subp. 11. Default.
"Default" means the condition that exists if the borrower fails to perform any of the conditions of the promissory note.
Subp. 11a. Default date.
"Default date" means the date that the loan servicer submits the loan to the office as a default due to failure to comply with the required terms of the promissory note.
Subp. 12. Delinquency.
"Delinquency" means the condition that exists when a borrower's scheduled payment of principal or interest or both is not received by the commissioner or the office's agent by the due date.
Subp. 12a.
[Renumbered subp 7a]
Subp. 13. Due diligence.
"Due diligence" means the use of practices by the office in making, servicing, and collecting of SELF Loans that are at least as extensive and forceful as those generally practiced by financial institutions for consumer loans.
Subp. 14. Eligible school.
"Eligible school" means a school that meets the requirements for an eligible institution under Minnesota Statutes, section 136A.155, and either:
A. signs an institutional loan participation agreement with the commissioner that lists the duties and responsibilities of both the school and the commissioner; or
B. is designated by the office as a maintenance-only school. The office shall designate a school as a maintenance-only school if the school participates in the National Student Clearinghouse and the school is not certifying new SELF Loans. Maintenance-only schools allow eligible students, as reported by the National Student Clearinghouse, to continue in the in-school period.
Subp. 15. Eligible student.
"Eligible student" means a student who:
A. is enrolled in an eligible school in Minnesota, or is a Minnesota resident enrolled in an eligible school in another state or United States territory;
B. is enrolled at least half time in an educational program leading to a certificate, associate, baccalaureate, masters, doctorate, or other professional degree or the completion of prerequisites for a degree;
C. is making satisfactory academic progress;
D. is not currently in default, as defined by each specific federal, state, private, or institutional student loan program, based on the knowledge of either the office or the eligible school;
E. is not currently delinquent in payment of interest or principal on an outstanding SELF or SELF Refi Loan and does not have a forbearance, unless an approved exception has been made for a natural disaster forbearance;
F. has a creditworthy cosigner when the loan is approved;
G. establishes financial eligibility by demonstrating maximum effort; and
H. has agreed to the release of information to a consumer credit reporting agency, according to part 4850.0012, subpart 4.
Subp. 16. Enrolled.
"Enrolled" means a student has registered for and begun the loan period at the eligible school.
Subp. 16a.
[Repealed, 20 SR 2214]
Subp. 17. Financial aid.
"Financial aid" has the meaning given "estimated financial assistance" in Code of Federal Regulations, title 34, part 682, section 200, paragraph (b).
Subp. 18. Forbearance.
"Forbearance" means permitting the temporary halt of payments, allowing an extension of time for making payments, or accepting smaller payments than were scheduled.
Subp. 19. Full-time student.
"Full-time student" means one who is enrolled in an eligible school and who carries a full-time postsecondary level, vocational or academic workload as determined by the eligible school, ending in a certificate or degree.
Subp. 20. Grade level.
"Grade level" means the relative position of an eligible student in a degree or certificate granting program.
Subp. 21.
[Repealed, 46 SR 542]
Subp. 22. Half time.
"Half time" means enrolled at an eligible school and carrying a half-time academic workload as determined by the eligible school that amounts to at least one-half the workload of a full-time certificate or degree seeking student. In eligible schools utilizing clock hours, half-time enrollment includes programs requiring at least 300 clock hours.
Subp. 23. In-school period.
"In-school period" means a period that the eligible student is enrolled on at least a half-time basis in an eligible school.
Subp. 24. Late charge.
"Late charge" means a charge, not to exceed $20, that is assessed against borrowers each time a payment of principal, interest, or both is not paid to the commissioner within 15 days after the due date.
Subp. 24a. Loan forgiveness.
"Loan forgiveness" means the obligation of the borrower and the cosigner to repay the SELF Loan is forgiven due to the death or total and permanent disability of the borrower.
Subp. 25. Loan period.
"Loan period" means the period for which the student receives the loan. The period begins on the first day of class. It must be at least 30 days in length, and must not exceed 12 months. A loan period may be the same as, or a portion of, the academic year. For example, the loan period may be for a single semester, or quarter.
Subp. 26. Maximum effort.
"Maximum effort" means that a student has applied for and exhausted all eligibility for other forms of financial aid, except work-study and student loans, before applying for a SELF Loan. Financial aid administrators must include any financial aid that has been awarded or is expected to be awarded to the student for the loan period.
Subp. 26a.
[Renumbered subp 26c]
Subp. 26b. Natural disaster forbearance.
"Natural disaster forbearance" means a forbearance made owing to a local-, state-, or federal-declared natural disaster that negatively affects a borrower's or cosigner's ability to safely live at home or to safely work.
Subp. 26c. Office.
"Office" means the Minnesota Office of Higher Education or its predecessors or successors. [Renumbered from subpart 26a.]
Subp. 26d. Satisfactory academic progress.
"Satisfactory academic progress" has the meaning given in Minnesota Statutes, section 136A.101, subdivision 10.
Subp. 26e. SELF Loan or loan.
"SELF Loan" or "loan" means a loan issued under this chapter and does not include SELF Refi Loan.
Subp. 26f. SELF Refi Loan.
"SELF Refi Loan" means a loan issued by the office to refinance an educational loan.
Subp. 27.
[Repealed, 32 SR 2268]
Subp. 28.
[Repealed, 26 SR 1333]
Subp. 28a.
[Repealed, 46 SR 542]
Subp. 28b.
[Repealed, 46 SR 542]
Subp. 28c.
[Repealed, 46 SR 542]
Subp. 28d.
[Repealed, 46 SR 542]
Subp. 28e. Temporary total disability.
"Temporary total disability" means a disability certified according to part 4850.0027, subpart 1, and resulting from:
A. an injury or illness;
B. an unforeseeable condition that existed when the loan was fully disbursed; or
C. a condition that:
Subp. 28f. Total and permanent disability.
"Total and permanent disability" means a disability certified according to part 4850.0027, subpart 2, and resulting from:
A. an injury or illness;
B. an unforeseeable condition that existed when the loan was fully disbursed; or
C. a condition that:
Subp. 29. Transition period.
"Transition period" means a 12-month period following the end of an in-school period.
Subp. 30.
[Repealed, 46 SR 542]
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.134; 136A.16; 136A.1701; 136A.234
- History: 10 SR 1852; 13 SR 128; 15 SR 1780; 18 SR 1848; L 1995 c 212 art 3 s 59; 20 SR 2214; 26 SR 1333; L 2005 c 107 art 2 s 60; 32 SR 2268; 35 SR 1092; L 2013 c 99 art 2 s 29; L 2014 c 149 s 75; L 2016 c 119 s 7; 43 SR 831; 46 SR 542
Minn. R. 4850.0012 School Agreements and Student Applications
Subpart 1. Institutional loan participation agreement.
A. For an eligible school to certify new SELF Loans, the eligible school and the commissioner must sign a loan participation agreement that:
B. For purposes of this subpart, "certifying" means an eligible school:
C. If a school finds that a borrower is in default of an existing SELF Loan, the school must not certify a new SELF Loan for the borrower. When determining whether a borrower is in default, the school may rely on written, verbal, or electronic information available to the school.
Subp. 2. Termination.
The commissioner may terminate the agreement for participation in the SELF program under Minnesota Statutes, section 136A.1701, with an eligible school upon determining:
A. the school is not complying with this chapter; or
B. loans originated at the school that go into default exceed the guidelines established in the SELF Loan Operations Manual. Termination can also occur in accordance with the terms of the Institutional Loan Participation Agreement. All obligations of the school under the agreement shall continue in full force and effect with respect to all SELF Loans then outstanding to students of the school. The termination of an agreement with a school shall be made pursuant to parts 4830.0140 and 4830.0150.
Subp. 3. Application and promissory note.
The student shall follow the appropriate SELF application process used at the eligible school. If the commissioner rejects the loan application, the applicant and the cosigner must be advised in writing of the decision and the reasons for the rejection.
Subp. 4. Release of information.
The following information about the borrower and cosigner will be periodically released to a consumer credit reporting agency throughout the life of the loan:
A. the lender-assigned borrower identification number, if any;
B. the name and address of borrower;
C. the name and address of cosigner;
D. the date the account is opened;
E. the outstanding account balance;
F. the dollar amount past due;
G. the number of payments past due;
H. the type of account;
I. the responsibility for the account; and
J. the status or remarks code.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.16; 136A.1701; 136A.234
- History: 10 SR 1852; 15 SR 1780; 17 SR 1279; 18 SR 1848; 20 SR 2214; 24 SR 389; 32 SR 2268; 35 SR 1092; L 2013 c 99 art 2 s 29; 43 SR 831; 46 SR 542
Minn. R. 4850.0013 Credit Score
The commissioner may establish credit score requirements following a written determination that the financial strength of the loan program, or the office's ability to obtain cost-effective financing requires this change. The written determination shall detail how current or projected market conditions, loan defaults, bond rating agency requirements, and credit-scoring definitions or any of these, justify the establishment of credit score requirements. The commissioner must review and, if appropriate, adjust the credit score requirements and the written determination at least every 12 months using current and projected market conditions to support any changes in the credit score requirements or determination document. The required credit scores must be available to prospective borrowers on the office's website.
History
- Statutory Authority: MS s 136A.16
- History: 43 SR 831
Minn. R. 4850.0014 Amount and Terms
Subpart 1.
[Repealed, L 2025 1Sp5 art 2 s 63]
Subp. 2.
[Repealed, L 2025 1Sp5 art 2 s 63]
Subp. 3. Interest rate.
A. The commissioner must determine the interest rate on SELF Loans to reflect a borrower's payment choices. When determining the interest rate, the commissioner must establish indexes or use fixed or maximum rates as provided for in the promissory note. If the index rate increases or decreases, the interest rate on the loan automatically increases or decreases on the same day without notice to the borrower.
B. The commissioner must set the margin to reflect the costs of the SELF program. If the commissioner determines that the margin does not reflect the costs of the SELF program, the commissioner must increase or decrease the margin.
C. The commissioner must list the interest rate for SELF Loans on the office's website and explain how the rate is calculated. The interest rate must also be included on billing statements sent to borrowers and cosigners.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.134; 136A.16; 136A.1701; 136A.234
- History: 10 SR 1852; 13 SR 128; 15 SR 1780; 18 SR 1848; 20 SR 2214; 22 SR 1369; 24 SR 389; 26 SR 1333; 32 SR 2268; 35 SR 1092; L 2013 c 99 art 2 s 29; 46 SR 542
Minn. R. 4850.0015 Loan Disbursements
Subpart 1. Disbursement scheduling.
An eligible school may receive loan disbursements through an electronic funds transfer or by individual check. If loan proceeds are in the form of an individual check, the check must be jointly payable to the borrower and the eligible school. If the loan period covers more than one academic or payment period, the loan must be disbursed in installments during each academic or payment period. (For example, if an eligible school's academic year is divided by quarters, the student's loan amount may be disbursed in three installments, once each quarter.) Disbursements must be made at the beginning of each academic term, unless the commissioner requires or the school suggests other more appropriate dates.
Subp. 2. Disbursing loan proceeds.
A. Before disbursing the loan proceeds, an eligible school must verify the student's registration or enrollment at the school and that the student meets the school's satisfactory academic progress requirements. If the loan proceeds are in the form of an individual check:
B. The school:
Subp. 3.
[Repealed, 46 SR 542]
Subp. 4.
[Repealed, 46 SR 542]
Subp. 5. Disbursing directly to borrower.
The office must send the check directly payable to the borrower if:
A. the eligible school is unable to disburse the check according to this part; and
B. the student is owed a credit balance.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.16; 136A.1701; 136A.234
- History: 10 SR 1852; 15 SR 1780; 20 SR 2214; 22 SR 1369; 35 SR 1092; L 2013 c 99 art 2 s 29; 46 SR 542
Minn. R. 4850.0016 Nonenrollment, Transfer, and Withdrawal
Subpart 1. Nonenrollment.
A school must return the loan proceeds to the office if the student fails to enroll within 30 days after the student was scheduled to enroll.
Subp. 2. Withdrawal and transfer to another eligible school.
If the student fails to complete the loan period at the school where the loan application was certified and transfers to another eligible school, any remaining scheduled disbursements must be canceled. The school must immediately notify the commissioner of any borrower who withdraws for any purpose. The student may apply for any remaining loan eligibility at the other eligible school, assuming the amount approved is at least $500.
Subp. 3. Withdrawal.
If a borrower, for any reason, fails to complete a loan period, withdraws, and the school calculates a SELF refund for the borrower, that refund must be returned to the office for the SELF Loan program within 30 days of the date the school becomes aware of the withdrawal. A school must calculate a refund according to the office's SELF Loan Program Manual, May 2019, and as subsequently amended, which is incorporated by reference, is not subject to frequent change, and is available online at the office's website.
Subp. 4. Reduction of enrollment to less than half-time status.
The school shall notify the commissioner immediately when a student reduces enrollment below a half-time status, but remains enrolled.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.134; 136A.16; 136A.1701; 136A.234
- History: 10 SR 1852; 13 SR 128; 15 SR 1780; L 1995 c 212 art 3 s 59; 20 SR 2214; 26 SR 1333; 35 SR 1092; L 2013 c 99 art 2 s 29; 46 SR 542
Minn. R. 4850.0017 Repayment Procedures
Borrowers or cosigners must make payments of principal and interest according to this part.
A. During an in-school period, the office or its agent shall bill borrowers a minimum amount due as required by the terms of the promissory note and applicable late charges at least once during each calendar quarter.
B. During a transition period, the office or its agent shall bill borrowers a minimum amount due as required by the terms of the promissory note and applicable late charges once during each calendar month.
C. During the repayment period, the office or its agent shall bill borrowers for interest, applicable late charges, and principal once during each calendar month. The interest rate may vary throughout the period, according to the promissory note. The sum of the monthly payments must equal the sum of interest plus principal, plus any applicable late charges. Except for income-driven repayment under item D, the borrower must pay a total of at least $600 each year on all of the borrower's SELF Loans.
D. Income-driven repayment is permitted under any program that offers it.
E. Capitalization of interest is permitted when there is delinquent interest, deferred interest, a forbearance, or a natural disaster forbearance.
F. A prepayment penalty must not be assessed against borrowers who elect to make unscheduled payments of loan principal.
G. The commissioner must grant a forbearance or natural disaster forbearance when the borrower is unable to make payment and has not exhausted the permitted number of occurrences and upon receiving a written request from the borrower and the cosigner. The commissioner must waive the requirement for signatures from both the borrower and the cosigner when there is no current contact information for one of the parties or an affidavit or police report documents an adversarial relationship between the parties. A forbearance must not be longer than four months, but the forbearance is renewable for an additional four months upon the commissioner receiving another written request. The commissioner must set the length for any natural disaster forbearance.
H. If there is a peacetime public health emergency or a local-, state-, or federal-declared natural disaster, the commissioner is authorized to forego the requirement for a written request applicable to all borrowers under item G.
I. Upon request, the commissioner shall provide borrowers and cosigners with an annual statement of outstanding principal and interest paid during the previous calendar year.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.134; 136A.16; 136A.1701; 136A.234
- History: 10 SR 1852; 11 SR 1276; 13 SR 128; 15 SR 1780; 18 SR 1848; L 1995 c 212 art 3 s 59; 20 SR 2214; 26 SR 1333; 35 SR 1092; L 2013 c 99 art 2 s 29; 43 SR 831; 46 SR 542
Minn. R. 4850.0018 Claims
Subpart 1. Filing claim.
The commissioner must file a claim to the bad-debt reserve for the outstanding principal of the loan plus accrued interest if, after exercising due diligence:
A. the commissioner is unable to collect a loan payment from a borrower or cosigner; and
B. the loan is at least 120 days past due.
Subp. 2. Bad-debt reserve.
A claim to the bad-debt reserve is filed according to this subpart.
A. The commissioner must file a claim for death of the borrower upon confirming the borrower's death.
B. If the borrower becomes totally and permanently disabled, the commissioner must file a claim upon receiving a certification under part 4850.0027, subpart 2. The borrower's and cosigner's obligation to make any further payment of principal and interest on a SELF Loan is canceled as of the date that the office receives and approves a certification under part 4850.0027, subpart 2.
C. If a borrower or cosigner or both are adjudicated bankrupt and have liability for the SELF Loan discharged, any party not adjudicated bankrupt remains liable for unpaid principal and interest.
History
- Statutory Authority: MS s 136A.01; 136A.04; 136A.111; 136A.16; 136A.1701; 136A.234
- History: 10 SR 1852; 15 SR 1780; 20 SR 2214; L 2001 1Sp9 art 15 s 32; 32 SR 2268; L 2013 c 99 art 2 s 29; 46 SR 542
Minn. R. 4850.0020 Loan Forgiveness
Subpart 1. Death of borrower or cosigner.
A. The obligation of the borrower and the cosigner to repay a SELF Loan is forgiven upon the death of the borrower.
B. The obligation of the cosigner to repay a loan is forgiven upon the death of the cosigner.
Subp. 2. Total and permanent disability.
A. The obligation of the borrower and the cosigner to repay a SELF Loan is forgiven upon the office:
B. The obligation of the cosigner to repay a SELF Loan is forgiven upon the office:
C. The forgiveness is effective the date the total and permanent disability documentation is approved by the office.
History
- Statutory Authority: MS s 136A.16
- History: 32 SR 2268; 46 SR 542
Minn. R. 4850.0021 Nonaccrual of Interest Period During a Temporary Total Disability
A. A borrower who has a temporary total disability is granted a period of nonaccrual of interest upon the office:
B. Interest does not accrue during an approved nonaccrual of interest period, and no payments are required during this period. A temporary total disability may be approved for up to one year at a time with a maximum of three years. A borrower may request an additional nonaccrual of interest period under this item, and item A applies to any request.
C. At the end of the nonaccrual of interest period, the borrower must resume payments at an amount necessary to repay the loan in the period required by the promissory note unless a payment extension agreement has been entered into with the office.
History
- Statutory Authority: MS s 136A.16
- History: 32 SR 2268; 46 SR 542
Minn. R. 4850.0022 Active Military Duty; Interest Reduction Benefit
Eligible borrowers on active military duty may qualify for interest rate reductions greater than reductions already required by federal or state law based on a determination by the commissioner of available benefits. Eligible borrowers must request the reduction and have their active military status verified by the office. An available reduction is only effective for dates the borrower is on active duty. Interest reductions, other than reductions required by federal or state law, shall be discontinued without notice for any quarter in which the benefit is unavailable.
History
- Statutory Authority: MS s 136A.16
- History: 32 SR 2268; L 2013 c 99 art 2 s 29; 46 SR 542
Minn. R. 4850.0024 Defaulted Loan Rehabilitation
Subpart 1.
[Repealed, 46 SR 542]
Subp. 2. Exclusions.
A defaulted loan rehabilitation option is not available for loans that are in default for a second time.
Subp. 3. Rehabilitation deadline.
Rehabilitation must be completed within 36 months from the default date.
Subp. 4. Payment in full option.
A defaulted loan is considered rehabilitated if the outstanding balance of the defaulted loan is paid in full to the office within 90 days from the default date.
Subp. 5. Payment plan option.
A. For purposes of this subpart, "rehabilitating party" means a borrower or cosigner who rehabilitates a loan according to this subpart.
B. A borrower or cosigner may rehabilitate a defaulted loan upon approval by the office of a rehabilitation request signed by the borrower or cosigner and submitted to the office. If the office approves the rehabilitation request, the rehabilitating party must make 12 monthly on-time payments on the defaulted loan. If the rehabilitating party fails to make 12 on-time payments and if there is sufficient time remaining within the maximum 36-month rehabilitation period, the rehabilitating party may submit a second rehabilitation request for approval by the office to make 12 on-time payments. The combined payment amounts must be sufficient so that at the end of the rehabilitation period the loan conforms with the promissory note repayment terms had the loan not defaulted. A payment is considered on time if the payment is received by the office no later than seven calendar days after the agreed-upon due date.
C. A borrower and cosigner may each attempt to rehabilitate a loan twice within the 36-month rehabilitation period. For a loan to be rehabilitated under this subpart, only a borrower or a cosigner, not both, needs to rehabilitate the loan.
Subp. 6. Rehabilitated loan requirement.
Once a loan has been rehabilitated, the remaining balance must be repaid within the original time frame and according to the original terms and conditions of the promissory note absent any agreed-upon extension.
Subp. 7. Deletion of default loan status.
Upon completion of the loan rehabilitation, the office shall request deletion of the defaulted loan status from the credit bureaus if deletion is permitted by the credit bureaus. Deletion of the default status is contingent upon approval by the credit bureaus. Any past due reporting to the credit bureaus prior to the default will not be deleted.
History
- Statutory Authority: MS s 136A.16
- History: 32 SR 2268; 35 SR 1092; 46 SR 542
Minn. R. 4850.0025 Transition Period
If permitted by the terms of the promissory note, a borrower may extend a transition period, but a transition period may not exceed 36 months. During a transition period, a borrower is billed according to part 4850.0017, item B.
History
- Statutory Authority: MS s 136A.16
- History: 46 SR 542
Minn. R. 4850.0026 Cosigner
Subpart 1. Cosigner required.
A borrower must have a creditworthy cosigner when a loan is approved. The cosigner must be either a United States citizen or a permanent resident.
Subp. 2. Cosigner duties.
A cosigner is jointly and separately responsible for making loan payments, including principal, interest, and other loan-related charges. A cosigner must:
A. permanently reside in the United States;
B. be at least 24 years of age or, if a borrower's sibling or stepsibling, at least 18 years of age; and
C. agree to have information released to a consumer credit reporting agency as described under part 4850.0012, subpart 4.
History
- Statutory Authority: MS s 136A.16
- History: 46 SR 542
Minn. R. 4850.0027 Certifying Disability
Subpart 1. Temporary total disability.
For a borrower to claim a temporary total disability, a doctor of medicine or osteopathic medicine, legally authorized to practice, must certify:
A. that the disability is expected to last at least four months;
B. that the disability interferes with the borrower's ability to make loan payments because the borrower is unable to work; and
C. the date that the borrower became unable to work, the injury or illness associated with the disability, and how long the borrower is expected to be unable to work.
Subp. 2. Total and permanent disability.
For a borrower or cosigner to claim a total and permanent disability, a doctor of medicine or osteopathic medicine, legally authorized to practice, must certify:
A. that the disability is expected to continue indefinitely;
B. that the disability interferes with the borrower's or cosigner's ability to make loan payments because the borrower or cosigner is unable to work; and
C. the date that the borrower or cosigner became unable to work and the injury or illness associated with the disability.
Subp. 3. Sending certification to office.
For a temporary total disability or total and permanent disability to be claimed under this chapter, a doctor of medicine or osteopathic medicine certifying a disability under this part must send the doctor's certification to the office.
History
- Statutory Authority: MS s 136A.16
- History: 46 SR 542
Chapter 4880 PRIVATE CAREER SCHOOLS
Minn. R. 4880.0100 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.0200 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.0300 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.0400 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.0500 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.0600 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.0700 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.0800 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.0900 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.1000 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.1100 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.1200 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.1300 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.1400 [Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
[Repealed, L 1993 c 224 art 12 s 39; L 1994 c 532 art 2 s 14; L 1994 c 647 art 8 s 32]
Minn. R. 4880.1500 Scope
Parts 4880.1500 to 4880.2800 govern licensing of private career schools.
History
- Statutory Authority: MS s 136A.01
- History: 20 SR 2214; L 1999 c 214 art 3 s 1; 24 SR 1289
Minn. R. 4880.1600 Contracts by Unlicensed Schools
When a contract with a student is deemed unenforceable pursuant to Minnesota Statutes, section 136A.822, subdivision 2, a school must refund all tuition, fees, and other charges received from the student or prospective student within 30 days of written notification from the Minnesota Office of Higher Education.
History
- Statutory Authority: MS s 136A.01
- History: 20 SR 2214; L 2005 c 107 art 2 s 60; L 2015 c 69 art 2 s 46
Minn. R. 4880.1700 Application for Licensure
Subpart 1. Name of school.
The title or name of the school as it appears on the application for licensure must be used in all advertising, catalogs, brochures, contracts, letterheads, electronic display, and any other written materials or oral presentations made in Minnesota by school representatives.
Subp. 2. Schools at more than one location.
Schools offering programs at more than one location must provide all information required under Minnesota Statutes, section 136A.822, subdivision 4, for each school location, on forms provided by the office. If this information is the same for each location, the school must clearly indicate that on the forms.
Subp. 3. Instructor and program administrator qualifications.
The school must provide the office with each instructor's name and academic degrees earned, applicable education and experience as specified in part 4880.1900, and courses each instructor teaches.
Subp. 4. Program.
A program is a course or a grouping of courses that is advertised or listed in the school's catalog, brochures, electronic display, or other publications, or for which the school grants a diploma, certificate, or other formal recognition that does not confer a degree. A program is the same as a "course of instruction." For each program, the school must provide the following information:
A. title of program and formal recognition awarded;
B. geographic location;
C. proposed implementation date;
D. length of program in quarter or semester credits, lessons, or clock hours;
E. number of graduates expected annually;
F. curriculum required to complete the program, including:
G. employment opportunities for graduates;
H. physical resources that will be provided by the school;
I. physical resources that students need to provide for themselves;
J. information services that will be provided by the school;
K. academic and administrative mechanisms for monitoring the quality of the program; and
L. documentation of availability, location, and supervision of clinical, internship, practicum, or externship sites, if applicable.
Subp. 5.
[Repealed, 24 SR 1289]
Subp. 6. Changes after issuance of license.
If a change occurs in any of the information required by Minnesota Statutes, section 136A.822, subdivision 4, during the licensure year, the school must inform the office within 30 days of the change.
Subp. 7. Change of ownership.
Within 30 days of a change in ownership or control, a school must submit a licensure renewal application with the appropriate fee to the office.
Subp. 8. New program.
Prior to implementation of a new program, a school must submit the information required under subpart 4 to the office. The office must notify the school no later than 60 days after receipt of the required information whether the proposed new program meets the standards specified in Minnesota Statutes, section 136A.822, subdivision 8, clause (3), and whether the proposed new program can be added to the list of programs offered by the school.
History
- Statutory Authority: MS s 14.388; 136A.01
- History: 20 SR 2214; 24 SR 1289; 34 SR 1137; L 2015 c 69 art 2 s 46
Minn. R. 4880.1800 Standards for School Facilities and Student Housing
Subpart 1. Sanitation and safety.
The premises and conditions under which students work and study and the living quarters that are owned or approved for student housing by a school must meet the sanitation and safety requirements of all local and state regulating agencies.
Subp. 2. Inspection reports.
Copies of inspection reports by the local fire department or the state fire marshal must be filed with the office.
Subp. 3. Clinical, internship, practicum, or externship sites.
The school must obtain sites for students to complete clinical, internship, practicum, or externship activities if required by the program.
Subp. 4. Library and information services.
The school must furnish library resources and information services to support the educational programs it offers.
History
- Statutory Authority: MS s 136A.01
- History: 20 SR 2214; 24 SR 1289
Minn. R. 4880.1900 Standards for Instructors
All instructors must have:
A. recognized standing as a tradesperson or specialist supported by evidence from previous employers, or the possession of a baccalaureate degree;
B. a high school diploma or its equivalent; and
C. three years of full-time, trade, or professional experience in the trade or specialty taught, or successful completion of a college curriculum leading to a baccalaureate degree in that trade or specialty, or a combination of experience and education in the trade or specialty equivalent to three years of full-time experience.
History
- Statutory Authority: MS s 136A.01
- History: 20 SR 2214; 24 SR 1289
Minn. R. 4880.2000 Standards for Out-of-State Schools
All requirements, regulations, or standards approved and adopted by the office, including qualifications of instructors, are applicable to out-of-state schools required to be licensed pursuant to Minnesota Statutes, chapter 141.
History
- Statutory Authority: MS s 136A.01
- History: 20 SR 2214
Minn. R. 4880.2100 Contents of Catalog, Brochure, or Electronic Display
Subpart 1. Refund policy.
The catalog, brochures, or electronic display of a school must state the refund policy that includes the requirements in Minnesota Statutes, section 136A.827.
Subp. 2. Clinical, internship, practicum, or externship sites.
The school must have available for review, by students and prospective students, a list of its current clinical, internship, practicum, or externship sites for programs that require this experience for completion of a program.
Subp. 3. Supplementary information.
If supplementary information is added to printed medium, additional pages must be included as part of the catalog or brochures. The supplementary page or pages must be clearly identified as affecting Minnesota students. If information on supplementary pages contradicts the catalog or brochures, it must clearly indicate on these pages that the supplementary information supersedes information contained elsewhere in the catalog or brochures. Schools using electronic display must clearly indicate the changes that have occurred since the most recent update of the display and indicate the date the changes occurred.
Subp. 4. Submitting changes.
If a school proposes to change information required by Minnesota Statutes, section 136A.822, subdivision 10, that is contained in the school catalog, brochures, or electronic display during the license year, the school must submit the revised catalog, brochures, or electronic display to the office for review and approval prior to distribution to students or prospective students. The office must notify the school, to let the school know whether the changes have been approved, no later than 30 days after receipt of the submitted materials.
History
- Statutory Authority: MS s 136A.01
- History: 20 SR 2214; 24 SR 1289; L 2015 c 69 art 2 s 46
Minn. R. 4880.2200 Placement
Subpart 1. Standards.
For each program, the majority of graduates seeking employment must be able to secure at least entry level positions in the occupation for which they have been prepared, or a related occupation.
Subp. 2. Report.
A certified copy of the school's placement record of students who graduated in the year prior to the year for which the license is to be issued must be filed with the office with the licensure renewal application. In addition to the information specified in Minnesota Statutes, section 136A.822, subdivision 11, the report must include the complete mailing address of each graduate's place of employment.
History
- Statutory Authority: MS s 136A.01
- History: 20 SR 2214; 24 SR 1289; L 2015 c 69 art 2 s 46
Minn. R. 4880.2300 Solicitors
A school must not authorize a solicitor to engage in sales activities until the solicitor provides evidence of a solicitor's permit. A person obtaining a solicitor's permit must be referred to orally and in writing as a "solicitor" or "representative." A school must not refer to a solicitor as a "counselor" or "registrar." A school may file a blanket surety bond to cover all of its solicitors instead of the solicitor's bond specified in Minnesota Statutes, section 136A.825, subdivision 3, provided the amount of the blanket bond is not less than the amount specified in Minnesota Statutes, section 136A.825, multiplied by the number of solicitors employed by the school.
History
- Statutory Authority: MS s 136A.01
- History: 20 SR 2214; 24 SR 1289; L 2015 c 69 art 2 s 46
Minn. R. 4880.2400 Licensure Requirements for Avocational Schools
A school that promises, makes reference to, or advertises preparation for gainful employment upon completion of one of its programs shall not be considered as engaged exclusively in the teaching of purely avocational or recreational subjects under Minnesota Statutes, section 136A.833, clause (9), and shall be subject to licensure under parts 4880.1500 to 4880.2800.
History
- Statutory Authority: MS s 136A.01
- History: 20 SR 2214; 24 SR 1289; L 2015 c 69 art 2 s 46
Minn. R. 4880.2500 [Repealed, L 2023 c 44 s 12]
[Repealed, L 2023 c 44 s 12]
Minn. R. 4880.2600 [Repealed, 34 SR 1137]
[Repealed, 34 SR 1137]
Minn. R. 4880.2700 Schedule of Fines
Subpart 1. Penalties.
A. The office may assess any entity, which violates any provision of Minnesota Statutes, chapter 141, an administrative penalty in an amount not to exceed $500 for each day for each violation. For purposes of this part, an "entity" is any natural person, board, partnership, association, corporation, or other entity, however organized.
B. The office must inform the entity of the alleged violation by certified mail, return receipt requested, prior to assessing an administrative penalty. This letter must specify the alleged violation, the steps that must be taken to correct the violation, the penalty that will be assessed if the violation is not corrected, and the time frame in which the corrections must occur.
C. If the entity does not respond to the office and make the required corrections in the specified time frame, the office will send a second certified letter, return receipt requested, and assess the penalty.
Subp. 2. Procedure.
The total amount of an administrative penalty that is assessed must be specified in the second letter and calculated according to this subpart.
A. The number of days that an entity is in violation is the difference between the day on which the entity is notified, by receipt of certified letter, of its failure to correct the violation and the day on which the office notifies the entity that the violation has been corrected.
B. The total amount of an administrative penalty is the product of the number of days that an entity is in violation multiplied by the dollar amount per day penalty.
C. The office may assess an administrative penalty for each violation according to these procedures whenever one or more violations exists. Payment of the administrative penalty shall be due no later than seven business days after the receipt of the certified letter containing notice of assessment. The total amount of an administrative penalty shall be calculated on the number of days that the entity is in violation notwithstanding any appeals initiated by the entity. Failure to pay an administrative penalty within 30 days of its due date shall result in revocation of the license of the entity or denial of a license to an applicant.
Subp. 3. Penalty amounts.
The office shall, for the purposes of determining and assessing an administrative penalty, use the following classifications:
A. Class 1 violation, $500 per day:
B. Class 2 violation by an existing school, $250 per day:
C. The assessment of an administrative penalty does not preclude the office from also revoking a school's license or denying a license to an applicant.
History
- Statutory Authority: MS s 136A.01
- History: 24 SR 1289; L 2015 c 69 art 2 s 46
Minn. R. 4880.2800 [Repealed, 34 SR 1137]
[Repealed, 34 SR 1137]
Chapter 4890 POSTSECONDARY REVIEW PROGRAM
Minn. R. 4890.0100 [Repealed, 21 SR 1669]
[Repealed, 21 SR 1669]
Minn. R. 4890.0200 [Repealed, 21 SR 1669]
[Repealed, 21 SR 1669]
Minn. R. 4890.0300 [Repealed, 21 SR 1669]
[Repealed, 21 SR 1669]
Minn. R. 4890.0400 [Repealed, 21 SR 1669]
[Repealed, 21 SR 1669]
Minn. R. 4890.0500 [Repealed, 21 SR 1669]
[Repealed, 21 SR 1669]
Minn. R. 4890.0600 [Repealed, 21 SR 1669]
[Repealed, 21 SR 1669]
Minn. R. 4890.0700 [Repealed, 21 SR 1669]
[Repealed, 21 SR 1669]
Minn. R. 4890.0800 [Repealed, 21 SR 1669]
[Repealed, 21 SR 1669]
Minn. R. 4890.0900 [Repealed, 21 SR 1669]
[Repealed, 21 SR 1669]
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